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HomeMy WebLinkAbout2012-02-28-10:00AM-REGULARBR AZOS COUN BRYAN, T EXAS NOTICE OF MEETING AND AGENDA pM BRgZps CpU NT1' G THE COMMI SSIONERS MISS/pNERS CpV REGULgR S COURT I�j'. ESSION ON F OF BF;AZOS COU COMMISSIO EBRUAR WILL MEET IN BUILDING NERS COURTROOM 28 , 2012 AT 10. 200 SOUTH TEXAS AVE. F THE COU NTY gpMIN N T HE SUITE 10 S TRATTON Invocation , RY AN TX 77803 and Pled �.� 1. 2• Call for an Pled °f Al legiance _ Cha Citizen input plain" 3. Call and /or G •H• Jones and Presentation(s) concerns. Jud ge peters E aid ell ortu ric nities, on ►Pads Co nsider and a nd ©t her Morr take action on 4• Proc lamatio n # agenda items 4 their 700 12- 013 23; ears of leaderShC min 2012 as `Yam 5 . nna _� A an.t 6 7 �, n a cont ract 8• PIER for W ith PIE A ree►nent with the a total o f it R S stems Inc Br an /Cok months co 9' Re nest fr a Statio mmenci Sched m the In for n C hamber Comm,sls, J f the ,/ mS ion Techn of COm►nerce Inc. over ustice 10. Pawn, _- _ s Court on Fe ru e, ° ect. ThisaUfinent to a Vol. 1 1. Change Order to PO# 12000240 in the amount of $2,431.43 to Johnston Technical Services for the re- installation of equipment for the Wireless Back Haul Proiect 12. Ratification of purchase order numbers 12001671 and 12001786 for the total amount of $1812.06 to Texas Communication and Bryan Welding and Ornamental for additional equipment # 605 and 606 to be installed in new trucks for the Road and Bridge Department. 13. Requisition #00037306 in the amount of $18,865.00 to Lone Star Uniforms for (35) bullet proof vests 14. Manual requisition in the amount of $2,948.00 to Bearcom for the purchase of four replacement digital radios for the sail. 15. Award of Bid # 2012 -15 Uniform Rental to Aramark Uniform Services. 16. Award of Bid #2012-21, Heavy Machinery Rental as follows: • a. Mustang Rental Services= Sections 1-14,16-34, 36-52 • b. R.B. Everett & Co. = Section 15 • c. We Rent It = Section 35 17. Award Bid # 2012 -25 Motor Grader Blades to Chemunq Supply. 18. Award Bid #2012-27 Equipment Lubricants as follows- • A. Kolkhorst Petroleum -Sections 1 4 6a 9 10 and 11 • B. MidTex Oil - Sections 2a 2b 3a 3b 5 7,9 and 12 19. Tax Refund Applications for the following: • a. Mike & Kelley Kincade - overpayment -$68 81 • b. Oakwood /Country Village MHC LP-overpayment-$33.60 • c. Steven Lee Brown-overpayment-$114.87 • d. Allegiance Title Company-overpayment-$351.09 • e. William Kadanka - overpayment -$17 26 20. Budget Amendments. Budget Amendments FY 1112 21.1 - 21.4 21. Manual requisition in the amount of $9,888.87 to GOVConnection Inc for the purchase of scanners and imprinters for the County Attorneys office 22. Personnel Change of Status. Personnel Action Forms 23. Payment of Claims. 24. Acknowledgement of the 2011 Racial Profiling Report for the Precinct 2 Constable's Office 25. Acknowledgement of the Brazos County Purchasing Department Update for the week of February 17 28. 2012. 26. Sheriff's report on inmate population. 27. Announcement of interest items and possible future agenda topics. 28. Call for Citizen input and /or concerns. 29. Adjourn. VOY. J 5 8 Pg- oZ PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and /or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and /or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and /or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and /or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and /or any person in the Court's presence and /or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and /or 4. such other and /or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and /or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act ? 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361 -4102. �o�. i 58 Pg.— 3 —. BRYAN,TEXAS MINUTES February 28, 2012 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING Signature Page 2 -28 pdf File Stamped Agenda odf Sign in sheet odf A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, February 28, 2012 with the following members of the Court present: Duane Peters, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance - Chaplain G.H. Jones and Judge Peters 2. Call for Citizen input and /or concerns. There was no citizen's input. 3. Presentation(s) Vol. 1 - y Pg• 4 BRAZOS COUNTY Presentation by Eric Caldwell on iPads and Other Mobile Devices in the Workplace - Challenges and Opportunities. Eric Caldwell, Chief Information Officer said he does not believe they will ever replace desktops or laptops but will merely be an additional expense for the county. He sited many reasons including but not limited to little business justification, incompatibility with our Windows based network, operating systems and applications, network connectivity issues, security risks and many others. Consider and take action on agenda items 4 - 23: 4. Item 4.odf Proclamation # 12 -013 proclaiming 2012 as 'Year of the Girl' applauding the Girl Scouts of America for their 100 years of leadership and expertise as the voice for and of girls. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters , Wassermann . 5. Out of state travel request for Nina Means to attend the Budget Analyst Training Academy in Chicago, IL. Dates of travel are March 5 -9, 2012. Item 5.)d Approved as submitted. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters , Wassermann . 6. Approval of modified 2012 county holiday schedule for the Road and Bridge Department. Item 6.odf Approved as submitted. A copy is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters , Wassermann . 7. Authorize the County Judge to sign a contract with PIER Systems, Inc. which includes training, set -up and subscription for (2) PIER sites for a total of 16 months, commencing on May 1, 2012. Item TO Order.odf Commissioner Mallard asked Chuck Frazier, Emergency Management Coordinator, to speak on this agreement. Mr. Frazier explained that this is funded by Homeland Security Grant funds. A copy of the Agreement is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters , Wassermann . 8. Agreement with the Bryan /College Station Chamber of Commerce, Inc. Item 8.odf Vol. 1 5 9 Pg. S. The County Judge asked Bill Ballard, Civil Counsel to brief the Court on this item. Mr. Ballard stated that it was illegal to send funds to private enterprises like the Chamber, but the law does allow the County to contract with them for a public purpose. Commissioner Catalena stated that this is important and necessary. The County Judge said he agreed, but his only concern was that the Court follow the law. Katie Conner, County Auditor asked that documentation of activities be made for clarity so that she doesn't have to track it down. She was informed that documentation of services has been received. A copy of the Agreement is attached. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . 9. Request from the Information Technology Department to approve a revised Exhibit A - Payment Schedule for the Justice Software project. This will replace the payment schedule approved by Commissioners Court on February 2, 2012. t' Item 9.odf This was necessitated due to the original payment schedule included two (2) mistakes. A copy of the revised schedule is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . 10. Payment Authorization in the amount of $475.20 to Express Services, Inc. for a temporary employee of the Human Resources Department; purchase order was closed prior to this invoice. 12 Item 10pdf Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . 11. Change Order to PO# 12000240 in the amount of $2,431.43 to Johnston Technical Services for the re- installation of equipment for the Wireless Back Haul Project. Item 11.ndf Cost for configuration, installation and alignment is $2,431.43. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . 12. Ratification of purchase order numbers 12001671 and 12001786 for the total amount of $1812.06 to Texas Communication and Bryan Welding and Ornamental for additional equipment # 605 and 606 to be installed in new trucks for the Road and Bridge Department. lb Item 12.odf Approved as submitted. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . 13. Requisition #00037306 in the amount of $18,865.00 to Lone Star Uniforms for (35) bullet proof vests. Vol.- 1 S b' Pg. le -11 Item 13.pdf Chief Wilson reported tht Brazos County may get a grant reimbursement. It is a competitive process, but the Sheriff's office has applied for grant funding. Approved as submitted. Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by County Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena, Cauley, , Mallard , Peters , Wassermann . 14. Manual requisition in the amount of $2,948.00 to Bearcom for the purchase of four replacement digital radios for the jail. �=...� Item 14.pdf Approved as submitted. Motion: Approve , Moved by Commissioner Kenny Mallard, Seconded by County Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena, Cauley, , Mallard, Peters , Wassermann . 15. Award of Bid # 2012 -15 Uniform Rental to Aramark Uniform Services. Item 15.pdf A copy of the bid tabulation sheet is attached. Motion: Approve , Moved by Commissioner Kenny Mallard, Seconded by County Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena, Cauley, , Mallard , Peters , Wassermann. 16. Award of Bid # 2012 -21, Heavy Machinery Rental as follows: Item 16 Part 1 )df Item 16 Part 2.pdf Item 16 Part 3.pdf • a. Mustang Rental Services = Sections 1 -14, 16 - 34, 36 -52 • b. R.B. Everett & Co. = Section 15 • c. We Rent It = Section 35 A copy of the bid tabulation sheet is attached. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, , Mallard , Peters , Wassermann . 17. Award Bid # 2012 -25 Motor Grader Blades to Chemung Supply. Item 17.pdf A copy of the bid tabulation sheet is attached. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, , Mallard , Peters , Wassermann . 18. Award Bid # 2012 -27 Equipment Lubricants as follows: Item 18 Part 1 pdf Item 18 Part 2 pdf • a. Kolkhorst Petroleum - Sections 1, 4, 6a, 8, 9, 10, and 11 • b. MidTex Oil - Sections 2a, 2b, 3a, 3b, 5, 6b, 7, 9 and 12 vol. 1 J 6 pg. Approved as submitted. A copy of the bid tabulation is attached. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, , Mallard , Peters , Wassermann . 19. Tax Refund Applications for the following: Item 19.odf • a. Mike & Kelley Kincade- overpayment - $68.81 • b. Oakwood /Country Village MHC LP- overpayment - $33.60 • c. Steven Lee Brown - overpayment - $114.87 • d. Allegiance Title Company- overpayment - $351.09 • e. William Kadanka- overpayment - $17.26 Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by County Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena, Cauley, , Mallard , Peters , Wassermann . 20. Budget Amendments. Budget Amendments FY 11 /12 21.1 - 21.4 I 2SI Item 20.odt 21.1 Transfer funds from General Fund Contingency to Sheriff -Jail Administration 21.2 Transfer funds from General Fund Contingency to Sheriff -Jail Administration 21.3 Reallocate funds to various Juvenile Service Accounts and various TJPC Accounts 21.4 Reallocate funds for Capital Improvement Funds Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, , Mallard , Peters , Wassermann . 21. Manual requisition in the amount of $9,888.87 to GOVConnection, Inc. for the purchase of scanners and imprinters for the County Attorney's office. Item 21.odt Approved as submitted. Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, , Mallard, Peters , Wassermann . 22. Personnel Change of Status. Personnel Action Forms Item 22.odf A copy of the Personnel Change of Status Requests is attached. Motion: Approve , Moved by County Judge Duane Peters, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, , Mallard, Peters, Wassermann . 23. Payment of Claims. Claims Sheet.pdt Vol. _15Y p9- ID BILL LIST 2.28.12 j)df 7095478 through 7095755 Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena , Cauley, , Mallard, Peters, Wassermann . 24. Acknowledgement of the 2011 Racial Profiling Report for the Precinct 2 Constable's Office. Item 24.1)df The Court acknowledged receipt of the Racial Profiling Report submitted by Constable, Precinct 2. 25. Acknowledgement of the Brazos County Purchasing Department Update for the week of February 17 - 28, 2012. Item 25.odf The Court acknowledged receipt of the Purchasing Department Weekly Update. 26. Sheriff's report on inmate population. Sheriff Chris Kirk stated there were 502 inmates in jail, 64 have electronic monitors and 1 is pending for a monitor. 27. Announcement of interest items and possible future agenda topics. There were no announcements of interest items or possible future agenda topics. 28. Call for Citizen input and /or concerns. There was no citizen's input. 29. Adjourn. V ol. �O p __ _ The foregoing minutes of the Commissioners Court meeting held February 28, 2012 have been examined and are approved in open Court this day of M Q rch , 2012, in Bryan, Brazos County, Texas. Duane Peters County Judge , t �- " Lloyd W ssermann Commissioner, Precinct 1 4Comm Cata a Kenny Mallard sio er, Precinct 2 Commissioner, Precinct 3 Irma Cauley ' — Commissioner, Precinct Attest: Vol j 5 Page 10 BRAZOS COUNTY COMMISSIONERS COURT g - / • UO/ft' Meeting o 2 lr�4�t5 Name Organization Department a - 5 c 1 41 /y) (--T T 1 "X c52 K(Aj, (A100 T 11 &7 4j / I PAGE of Vol. P0 BRAZOS COUNTY COMMISSIONERS COURT Meeting 9 PAGE y of Vol. 15 Pg. B ig = i IC.j...1 / 1� E-74� �r PA 5 9 PAGE y of Vol. 15 Pg. l L ' ff� I- r e�ew�r March 12, 2012, marks the 100" anniversary of the Girl Scouts of the United States of America, which began in 1912 when Savannah, GA native Juliette "Daisy" Gordon Low gathered 18 girls to provide them the opportunity to develop physically, mentally, and spiritually; and LOWWWAW for 100 years, Girl Scouting has helped build millions of girls and women of courage, confidence, and character who act to make the world a better place; and Qfj`mak the award winning Girl Scout Leadership Program helps girls discove r themselves and their values, connect with others, and take action to make the world a better place; and the Girl Scout Gold Award, the highest honor in Girl Scouting. requires girls to make a measurable and sustainable difference in their community, assess a need and design a solution, find the resources and support to make it happen, complete the project and also inspire others to sustain it. Gold Award recipients have already changed the world as high school students; and t0na"ANU core programs around Science, Technology, Engineering and Math (STEM), environmental stewardship, healthy living, financial literacy, and global citizenship help girls develop a solid foundation in leadership; and OAS since its founding in 2000, the Girl Scout Research Institute has become an internationally recognized center for original research that provides significant insights into the lives of girls; and ullReORW through the dedication, time, and talent of volunteers of different backgrounds, abilities, and areas of expertise, the Girl Scout Program is brought to over 500 girls in grades K -12 across Bryan and College Station; and tORMW today, more than 50 million American women are Girl Scout alumnae, 3.3 million girls and adult volunteers are active members, and Girl Scouts is the largest member of the World Association of Girl Guides and Girl Scouts, a global movement comprised of more than 10 million girls in 145 countries worldwide; 9r., , ,f Jason Bienski, as Mayor of the City of Bryan, Texas and 1, Nancy Berry, as Mayor of the City of College Station, Texas, and 1, Duane Peters, Brazos County Judge, do hereby applaud the Girl Scouts of the United States of America for their 100 years of leadership and expertise as the voice for and of girls, and proudly proclaim 2012 as: YEAR OF THE GIRL CITY OF BRYAN CITY OF COLLEGE STATION BRAZOS COUNTY 4 on� P, Biens i, Mayor Nancy Ber Mayor Duane Peters, County Judge Vol, 15. Pg. 13 N Q J O 2 U N T N N T N N N R m LL VO1. " 1 59 �- a m "v_ 6 tin c 4a m O LL C O c E _ O C u ro U fC N Y c0 m 0� ss in o 0 0 a s 'o o ci 0 0 0 0 0 ° 0000 m ad L o 0 0 °. V 0 0 0 0 0 0 00 00 00 00 00 00 00 co H •O �C w >- >� co ry M "Q N 'N c O > _ a v E H C > 0 N N L L Ci m .a 00 7S N O QJ o CL z ° °, o Q. ' a a >� c w ° C m , m p _c > ` H rn = O . � U. L y ° � ��'' E E C N rr "O C L C m (A � +' � C p a� z3 s m t s O F0- I ° u U u. fV Z C7 -+ e-1 N M d' N 00 M rA r�-F VO1. " 1 59 �- PIER Systems, Inc. Customer Agreement (Annual Subscription) This Customer Agreement is entered into this j l date of February 2012 ( "Effective Date "), by and between PIER Systems, Inc.. a Washington corporation ( "we," "our." "Provider." or "PIER "), and Brazos County ( "you" or '`Customer "), and includes the Cover Page, the PIER t:ieneral Terms, and Exhibits A -E , al.l of which are incorporated herein ( ":agreement "). The capitalized terms used in this Agreement, and in any Service Order issued pursuant to this Agreement, are defined in the PIER General Terms, and shall have the meanings as referenced therein. 1. How This Agreement Works The Cover Page of this Agreement describes the Services you have ordered, and we have agreed to provide. To initiate Services, you must sign this Agreement. Upon your request for additional Senices or PIER Centers, we shall issue a Service Order, which will become effective when we both parties sign the Service Order. When you sign this Agreement or a Service Order, you are agreeing to be bound by the terns and conditions of this Agreement and any Service Order issued therein. 2. Description or Services We will provide the following Services to you: (a) Use of the PIER Platform for up to two 2 PIER Center(s): (b) Hosting, Upgrade and Support Services as described in E. hibit C; and (c) Planning, Provisioning,1'raining, Consulting, and Respon a Services as described in Exhibit D . 3, Duration of the Subscription You will have the authority to use the PIER Platform for a period of 16 months commencing nn 'U1ay 1, 2012. You may renew your subscription as described in the PIER General Terms. 4. Fees You will pay the following fees for the Services: (a) 16 -month subscription tee in the amount of $ +7, 314.30 invoiced on the date of final execution of this Agreement. Customer shall pay such invoice within thirty (30) days of receipt of the invoice. (b) Initial Planning, Provisioning, and Training Services in the amount of $ 1.1 927.70 for up to 78 hours, invoiced Ott the date of final execution of this Agreement. Any additional services beyond what is listed in this Agreement will be issued. in subsequent Services Agreements containing agreed upon Services and fees. Current rates are set forth in the Fee Schedule in Exhibit E . (c) PIEit Strategic Training class (formerly Certification Training) in the amount of $1,500.00 for up to three (a) participants. invoiced on date of final execution of this Agreement. Any additional services beyond what is listed in this agreement will be at the then current rates. (d) Variable fees (based on your use) for phone calls, faxes, excess bandwidth and similar items, per the rates set forth in the Fee Schedule in Exhibit E . - SIGNATURE PAGE TO FOLLOW- I'IER �;YS1 AIS 1N( 1(F� 4FR At W, .N_t P.A<it 1 VOL 1 58 Pg. 1 S Cl"STOMF 'R Brazos Count). .. .... ..... Name: Title: Address: Tcl: Fax: I'II-R SYSFPWr IN('('I',; JON11 AORH.AIINI PR( N-1f)-t-A PIER Systems, Inc. Namc: Kevin Boxx Title :1-1-1- Vi Address: 1- Railroad Aventic. Ste 200 Bellingham, WA 98225 Fe 1: (360) 7*i6-8081 Fax: !360)'56 -5264 PAI d Vol. 1 5 pg. PIER GENERAL TERMS These PIER General Terms are incorporated into and constitute a material part of the Agreement between Provider and Customer, and any Service Orders issued hereunder. Section 1. Definitions "Acceptable Use Policy" means the Acceptable Use Policy attached as Exhibit B, which we may revise as provided in Section 2.4 "Confidential Information" means any nonpublic information, whether of a technical, business or other nature that (a) is disclosed to, or otherwise received by the other party in connection with this Agreement, and (b) the recipient knows or has reason to know is confidential or proprietary information of the other party or a third party. Confidential Information does not include any information that (i) was known to the recipient before receiving the same from the discloser, (ii) is independently developed by the recipient without reliance on anv Confidential Information of the discloser; (iii) is acquired by the recipient from another source without restriction as to use or disclosure; or (iv) is or becomes generally known to the public through no fault or action of the recipient. "Content" means data, infomation, images, text, graphics, video or other content_ "Cover Page" means page one (1) of the Agreement "Customer Content" means Content that you upload to the PIER Platform or furnish to its for use in connection with this Agreement. "Documentation" means all user Guides. operating instructions and other documentation for use of the PIER Platform. "Fee Schedule" means the fee schedule attached as Exhibit E , which we may revise as provided in Section 5.1 "Hosting„ Upgrade and Support Services" means the hosting, upgrade and support Services we provide to you in accordance with Exhibit C. "Launch Date" means the date we provide the access codes that enable you to access the PiER Platform. "PIER Center" means a single dashboard and management interface for all communications including content creation and distribution, contacts and inquiries, controlling a single website (internal or external). "PIER Platform" means our hosted proprietary web -based application for managing communications as further described in attached Exhibit .4_ "Planning, Provisioning, Training, Consulting, and Response Services" means the Services as described in attached E xhibit D. "Proprietary Rights" means patents, copyrights, trademarks, trade secrets or other intellectual property rights. "Service Period" means the time period during which we will host, upgrade and support the PIER Platforrrt under this Agreement as specified on the Cover Page of this Agreement. "Services" means the services we provide under this Agreement, which may include but is not limited to development, hosting, planning, provisioning, implementation, support, training, consulting, and response tr services. "Service Order" means an order for additional Services in the form provided by us. A Service Order is not effective until signed by both parties. Section 2. Our Obligations 2.1 We will host and support the PIER Platform for the number of PIER Centers for which you have paid applicable fees. 2.2 Beginning on the Launch Date and during the rest of the Service Period, we will allow you and your authorized users to use Otte PIER Platform for the number of PIER Centers for which you have paid applicable fees. 2.3 We will use commercially reasonable efforts to provide the Services in a timely and professional manner. 2.4 We will notify you in writing or by email of any changes to the Acceptable Use Policy. We may change the .acceptable Use Policy to meet legal requirements or requirements of our third -party service providers. 2.5 We will promptly respond to your questions or concerns about the Services. Section 3. Your Obligations 3.1 You will access and use the PIER Plattbrm in accordance with the Documentation. You will not use the PIER Platform to provide Services to third parties other than to your clients in the ordinary course of your business. 3.2 You wilt provide all equipment, software, networks, internet access and other items necessary to access the PIER Plarfornr. 3.3 You will be responsible for your users' compliance with this Agreement, including the Acceptable Use Policy. We may restrict or deny access to any user who violates this Agreement, en_ages in any activity detrimental to us or our service providers, or uses the PIER Platform in violation of applicable laws or in accordance with our policies and procedures. 3,4 You will be responsible for the security of passwords and access codes we issue to you and any activities that occur 3 VOL 1 g p g , 1 - under such passwords and access codes. You will immediately notify us in writing of any unauthorized use or disclosure of such passwords or access codes. You will be responsible for any and all damages resulting from, or incident to, the unauthorized use or disclosure of such passwords or access codes. 3.5 You are responsible for the accuracy of the Customer Content and ensuring that the Customer Content does not infringe or violate any Proprietary Rights. We will have the right, but not the obligation, to remove any Customer Content that we believe violates any applicable law or the rights of others. 3.6 You are responsible for compliance with all import and export control laws and .regulations. You must, obtain at your sole cost and expense all import, export, and re -export approvals and licenses required for products, transfers, services and technical data delivered and will retain documentation evidencing compliance with those laws and regulations. You may not sell, transfer. export or re -export the PIER Platform, or any of our Services or technical data for use in activities that involve the design, development. production, use or stockpiling of nuclear. chemical or biological weapons or missiles, nor use the PIER Platform, our Services or technical data in any facility that engages in activities relating to such weapons or missiles. Its addition, the PIER Platform, our Services or technical data may not be used in connection with any activity involving nuclear fission or fusion, or any use or handling of any nuclear material. Section 4. Chances 4.1 You may request that we provide additional Services and /or PIER Centers. If we agree to provide such Services and/or PIER Centers, we will prepare and sign a Service Order listing the additional Services and/or PIER Centers you requested from us. NVe will provide you with a copy of the Services Order. The Service Order will become part of this Agreement when we sign it. The fees for such additional Services or PIER Centers will be set forth in the Service Order. 4.2 We may change the PIER Platform from time to time provided that our changes do not significantly diminish any features or functions of the PIER Platform. Section 5- Fees 5.1 You will pay the fees specified on the Cover Page of this Agreement and in anv Service Orders. We may increase the subscription fees on an annual basis upon 30 days' notice by e -mail to PIER Center administrator, which increase will become effective at the time of renewal. Subscription fees shall not increase more than 5 °' over the previous year. For any other Services, we may increase our fees upon 30 days' notice by a -mail to site administrator. 5.2 Unless otherwise agreed, you will reimburse us for all reasonable travel and other out -of- pocket expenses we incur in the performance of the Services in accordance with the travel reimbursement requirements at Brazos County as follows: Provider will cap combined lodging and meals at $165.00 per day, per person. In the event ground N1..RciR ;1 1. :s7QME zV iRHINT I transportation is required, an automobile will be rented of a mid -size variety. If air transportation is necessary, coach travel will be utilized and all airline flights shall be booked in advance and at the lowest possible fare obtainable. 5.3 We will invoice you according to the schedule on the Cover Pape of this Agreement or in a Service Order. I€ no schedule is specified for a particular Service, then we will invoice you on a monthly basis for Services performed in the prior month. Unless otherwise specified on the Cover Page of this Agreement or in a Service Order. each invoice will be due within 30 days after receipt. 5.4 If you fail to pay any invoice when due, the past due amount will bear interest at 1.5% per month or the maximum rate permitted by applicable usury law, whichever is less, computed and compounded daily from the date due until the date paid. 5.5 The fees do not include any sales, use or similar taxes or other charges assessed or imposed by any governmental authority. You are tax exempt under the current laws of the State of Texas and claim exemption front sales and use taxes. A copy of a tax - exempt certificate will be furnished upon request. 5.6 If you fail to pay any amount when due, we may suspend the performance of any Services and/or restrict access to the PIER Platforms. 5,7 We have the right to assess a 3 %. processing fee on any payment made pursuant to credit card. 5.8 You will advise us in writing of the name and contact information for your designated PIER Center administrator and will notify us in writing of any changes to your PIER Center administrator. Section 6. Proprietary Rights 6.1 We retain ownership of all right, title and interest (including all Proprietary Rights) in the PIER Platform, excluding the Customer Content. We will also own all software and other technology we develop under this Agreement. 6.2 You will not authorize or encourage anyone to (a) reverse engineer, decompile or disassemble any source code or otherwise attempt to discover any source code or trade secrets related to the PIER Platform; (b) modify or create derivative works based on the PIER Platform; or (c) access or use the PIER Platform except as expressly permitted hereunder. 6.3 You wilt not use any of our trademarks without our prior written approval. If we approve, you will use our trademarks solely to identify yourself as a user of the PIER Platform and in accordance with our trademark use guidelines. We may terminate your right to use any trademark if you violate this Agreement or your use is detrimental to us. 6.4 You retain ownership of all right, title grid interest in the Customer Content. You grant us a license to use, display, publish, transmit and otherwise use the Customer Content to perform our obligations under this Agreement. 0 11"d 4 - Vol. :5 � pg. � 0 Section 7. Confidential Information The recipient will protect the Confidential Information of the discloser against any unauthorized use or disclosure to the same extent that the recipient protects its own Confidential Infomtarion of a similar nature against unauthorized use or disclosure, but will not use less than reasonable efforts. The recipient will use Confidential Information of the discloser for the purposes for which it is provided by the discloser. The parties agree that this Section 7 will not prohibit (a) any use or disclosure that is necessary for the recipient's performance of its obligations under this Agreement; (b) any use or disclosure required by applicable law; provided, that the recipient uses reasonable efforts to give the discloser reasonable advance notice thereof, or (c) airy use or disclosure made with the prior written consent of the discloser. You will not disclose the terms of this Agreement to any third party without our written consent except as required by applicable law. Section 8. Term and Termination 8.1 The term of this Agreement begins on the Effective Date and continues for the Service Period unless sooner terminated as provided below. At the end of the initial Service Period, this Agreement will automatically renew for successive one - year periods unless a party gives the other notice of nonrenewal at least 30 days before the end of the then- current Service Period. 8.2 You may terminate this Agreement by giving us at least 60 days' prior written notice of termination. However, such termination will not relieve you from any payment obligations that would have accrued had you not terminated this Agreement before the end of the 16 -month Service Period. 8.3 During the Term, we may terminate this Agreement upon at least 60 days' notice. If we terminate this Agreement under this Section 8.3 we will refund you the unused portion of any fees paid hereunder. 8.4 Either party may terminate this Agreement upon notice if the other party breaches this Agreement and fails to cure the breach. within 30 days after receipt of notice of the breach. 8.5 Upon termination of this Agreement you will no longer have access to the PIER Platform, we will have no obligation to provide any further Services, and each party will return to the other all Confidential Information of the other party in its control or possession. 8.6 Upon termination of this Agreement we will destroy or erase all Customer Content unless you sign and submit a Service Order for archival Services within 10 days after the effective date of termination. If you submit such a Service Order, we will archive your PIER Center for the period specified in the Service Order: provided, that you timely pay us for such Services. Section 9. W2rranty and Disclaimer 9.1 If the PIER Platform fails to operate substantially in accordance with its intended purpose during the Service Period, and you provide us with written notice of such non- compliance, we will use commercially reasonable efforts to correct the PIER Platform. If we cannot correct the PIER Platform within 30 days of the date of your notice, and your notice was provided within 90 days from the Launch Date, you will have the right to terminate this Agreement and receive a refund of all amounts you have paid. These are Your sole remedies for breach of warranty under this Agreement. These remedies shall not be available for any failure resulting from your misuse ofthe PIER Platform. 9.2 EXCEPT FOR TIME REPRESENTATIONS STATED IN SECTION 9.1 AND EXHIBIT C. WE DO NOT %1AKE ANY OTHER REPRESENTATIONS OR WARRANTIES, EXPRESS OR IMPLIED, WITH RESPECT TO ANY ERROR, DEFECT, DEFICIENCY OR NONCOIMPLI.ANCE IN THE PIER PLATFORJNI. THE SERVICES OR OTHER ITEMS FURNISHED BY OR ON BEHALF OF US UNDER THIS AG.REENIENT (INCLUDING, V1'ITHOUT I imrr.ATION, ANY IXfPLIED WARRANTY OF N1ERC'HANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR USE AND TITLE OR NONTNFRTNGEMENT). WE DO NOT WARRANT THAT THE SERVICES WILL BE ERROR-FREE, ALWAYS AVAILABLE, MEET YOUR REQUIREMENTS OR BE COMPLETELY SECURE. Section 10. Limitations on Provider's Liability 10.1 YOU AGREE TO UN'CONDITI.ONALLY RELEASE, DEFEND, INDEN1NIFY, AND HOLD US AND OUR RESPECTIVE AFFILIATES HARMLESS FROM AND AGAINST ANY AND ALL CLAINIS, ACTIONS, LIABILITIES, EXPENSES, OR DAMAGES (INCLUDrNG BUT NOT LIMITED TO CONSEQUENTIAL DAMAGES, ATTORNEY'S FEES AND LITIGATION EXPENSES PNICURRED BY US TO ENFORCE THIS AGREEMENT OR TO PREVENT ITS BREACH, OR BOTH). HF,RETNAFTER "CLAINIS ", ARISING; OUT OF I;S PROVIDING YOU ACCESS TO THE PIER PLATFRONI PURSUANT TO THIS AGREEk-IENT, OR ARISING OUT OF YOUR USE OF THE PIER PLATFORM OR .A_N^v' SERVICES, EVEN IF SUCH CLAINIS WERE CAUSED IN WHOLE OR IN PART BY THE NEGLIGENCE (ACTIVF OR PASSIVE), STRICT LIABILITY, OR BREACH OF DUTY OR WARRANTY (EXPRESS OR IMPLIED) OF THE LNDEkINEFIED PARTY. 10.2 IN NO EVENT SHALL WE BE LIABLE I'0 ANY PARTY FOR ANY DIRECT, INDIRECT, INCIDENTAL. SPECIAL,, OR CONSEQUENTIAL DAMAGES OF ANY KIND RESULTING FROM LOSS OF LSE, DATA, OR PROFITS, OR ARISING OUT OF THIS AGREEMENT OR YOUR USE OF THE PIER PLATFORM, IRRESPECTIVE OF WHETHER WE MAY HAVE BEEN NOTIFIED THAT SUCH DAMMAGES WERE FORESEEABLE OR LIKELY. AND IRRESPECTIVE OF THE CAUSE OF ACTION OR P ;Gil' S Vol. — I 5 ff Pg.— 19, — THEORY UPON WHICH LI.A.BII_ITY FOR. SUCH DAMAGES Ib GHT HE ALLEGED. INCLUDING 13UT NOT LIMITED TO INFRI�+GEMENT, NEGLIGENCE; (ACTIVE OR PASSIVE) OR OTHER TORT, BREACH OF CONTRACT, BREACH OF DUTY OR WARRANTY (EXPRESS OR P.IPLIED), PRODUCT LIABILITY, STRICT LIABILITY, OR OTHERWISE WHETHER AT LAW, IN EQUITY, OR OTHERWISE. 10.3 OUR LIABILITY FOR ANY .AND ALL CLAIMS ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT WILL NOT EXCEED, IN THE AGGREGATE, THE FEES ACTUALLY P.A.fD BY YOU TO US UNDER THIS AGREE.MENI' IN THE 12 -MONTH PERIOD BEFORE THE OCCURRENCE OF THE EVENT GIVING RISE TO THE CLAM. 10.4 We will not be liable for any delay or failure as a result of any cause beyond our reasonable control, including, without limitation, fire, explosion, earthquake, storm, flood, wind or the elements court order; act or delay or failure to act by any civil, military or other governmental authority; riot, insurrection, sabotage or war; unavailability of required equipment, supplies, goods, utilities, services or items to be provided by any third party; or any act, delay or failure to act by you or any third party. 10.i The indemnity provided herein is intended by the parties to be effective to the maximum extent permitted by the applicable law and should be so construed and interpreted by any reviewing court or arbitrator. Section 11. Miscellaneous 11.1 Each party will comply with all applicable laws, rules, regulations, orders and other requirements, now or hereafter in effect, of governmental authorities having jurisdiction in connection with its activities under this A ,, reemem. 11.2 Each parry is an independent contractor and not a partner or agent of the other. We are in the business of developing and hosting applications for others, and we will have the right to provide to third parties services that are the same or similar to the Services. 11..3 Unless otherwise set forth in the Agreement, any notices permitted or required under this Agreement will be in writing and given in person or by courier, mailed by registered mail (return receipt requested and postage prepaid), or transmitted by facsimile (with confirmation) at the respective address or facsimile number on the Cover Page of this Agreement (or a substituted address or facsimile number a party may inform the other of by notice hereunder). Notice will be deemed effective upon the earlier of (a) actual delivery to the party; (b) five days after the date the notice was postmarked within the United States; or (c) receipt by facsimile transmission with confirmation. All notices given by facsimile will be immediately followed by delivery in person or mailed by first -class mail. 11.4 If any provision of this Agreement is held by a court to be illegal, invalid or unenforceable, the rest of this Agreement will be legal, valid and enforceable to the fullest extent possible. 11.5 You will not assign this Agreement or any of your rights under this Agreement, directly, by operation of law or otherwise, without our prior written consent. We may assign this Agreement without your consent. Subject to the foregoing, this Agreement will be fully binding on and be enforceable by the parties and thei r respective successors and assigns. Any assignment in violation of this Section 11.5 will be void. 11.6 This Agreement will be governed by the laws of the State of Texas without reference to its rules relating to choice of law to the contrary. You consent to the jurisdiction of state and federal courts located in Brazos County, State of Texas, with respect to any claim arising under or by reason of this Agreement. You will not prosecute any action, suit or claim arising under or by reason of this Agreement except in such courts. 11.7 This Agreement i including the attached or referenced Exhibits) constitutes tlic entire agreement, and supersedes any and all prior agreements, between us and you with respect to the subject matter hereof. No amendment, modification. or waiver of any provision of this Agreement will be valid unless set forth. in a written instrument signed by the party to be bound thereby. Pn 6 vol. 1 ,6 3 pg. o EXHIBIT A DESCRIPTION OF PIER PLATFORM The Public Information and Emergency Response (PIER) Platform is a web -based communications control system that integrates document creation and management, contact management, inquiry management, notification, surveys and conference room chat. The PIER Platform includes the following features: (1) accessible by web- browser with individualized system permissions for each user or guest users, (2) password enenyption and secure access via SSL protocol, (3) logging of system activity by a1i users with reporting options, and (4) logging of activity related to specific documents and inquiries. �7 Vol. ) 5 8 Pg. C) I EXHIBIT B ACCEPTABLE USE POLICY The Services may only be used for lawful purposes_ You agree to comply with this Acceptable Use Policy (""AUP") and all applicable laws and regulations. Uses of the Services in violation of this AUP or any applicable law ' or regulation are prohibited and shall constitute a material breach of the Agreement and may result in termination of the Agreement and your right to use the Services. L Improper uses of the Services include, but are not limited to: a) Attempting to accomplish any unlawful purpose, including but not limited to storing, sending. or disseminating any material by uploading, posting. email or other means ("Transmission ") that is in violation of any local, state, or federal law or regulation, that is libelous, obscene, threatening, defamatory, which infringes upon the intellectual property rights of another, or which constitutes or encourages conduct constituting a criminal offense or gives rise to civil liability; h) Transmission of any material which a reasonable person could deem to be objectionable, ofTensive, indecent, pornographic, harassing, threatening, or otherwise inappropriate, whether or not Transmission of the material is unlawful; c) Transmission of any material that you do not have a right to make available under any law or under any contractual or fiduciary relationship (such as inside information, proprietary and Confidential Information learned. or disclosed as part of employment relationships or under a non - disclosure agreements); d) Transmission of any material that infringes any patent, trademark, trade secret, copyright or other proprietary rights of any party; e) Transmission of any material that contains software viruses or any computer code, files or programs designed to interrupt. destroy or limit the functionality of any computer software or hardware or telecommunications equipment or which impedes others' ability to use the Services; f) Impersonating any person or entity, or falsely stating or otherwise misrepresenting your affiliation with a person or entity, and/or forging headers or otherwise manipulating identifiers in order to disguise the origin of any material transmitted through the Services: g) Transmission of unsolicited commercial email or the collection of responses from unsolicited messages. h) Transmission of chain letters: i) Attempting to probe, scan or test the vulnerability of a system or network in any form; j) Using any method to breach sccurity or authentication measures; k) Engaging in hacking, denial of service attacks, malicious or destructive behavior in any form. 2. We shall have the right, but not the duty, to deny or disable any PIER Center, which in our discretion, is found to contain pornographic or obscene material or material that violates the terms of this AUP. 3. The PIER Platform may not be accessed, either directly or indirectly, by any country embargoed by the U.S., or is considered by the U.S. as a supporter of international terrorism without proper authorization from the U.S, government. (Cuba, Iran, North Korea, Sudan,. and Syria). P.A4..ic S Vol. I S pg. EXHIBIT C HOSTING, UPGRADE:, AND SUPPORT SERVICES A. Definitions 1) "Allowable Data Transfer" means the amount of data that can be transferred per month without additional transfer fees. 2) "Downtime" means any programming, equipment or network event resulting in an outage during which you cannot pass traffic through a PIER Center for a period in excess of thirty (30) minutes. 3) "File Storage Space" means the total amount of data files in GB that can be uploaded onto the PIER Platform. 4) "Latency" means the measurement taken as roundtrip times between core routers within the PIER facilities and other points chosen by PIER Systems. B. Hostint= 1 j Data Transfer We will host operation of the PIER Platform on servers allowing a data transfer capability of 100 Nlbps. Every PIER Center visitor request entails a transfer of data over the internet. All data transfer incurs a fee for bandwidth usage. As part of the on -going hosting fee, we provide the following specific bandwidth allowances for your data transfer. .Allowable Data Transfer 200 GB data transfer per month We will assess a fee to you for data transfer beyond the :allowable Data Transfer of $2.50 per GB per PIER Center, or the current published rate. 2) Storap . The Customer's "File Storage Space is the total amount in GB of the uploaded Customer Content. Any file uploaded by the Customer is included in this amount. As part of the on -going hosting fee, we provide the following file storage allowances: File Stornee Space Up to 10 CYR We will assess a fee to you for file storage amount beyond the t=ile Storage Space of 55 00 per GB per month. } Service Levels We will provide the following service levels: a. Downtime The unscheduled Do,,ntire will not exceed 1,1 hours per month. b. Latency The Latency will not exceed 120 milliseconds round trip time between any two points within our network. C. Packet Loss The packet loss between any two points of our network will not exceed one percent (m ). d. Security We shall use encrypted transfer of passwords. usernames and other sensitive data. 1'1<'e will make commercially reasonable efforts to protect program and data access through utilization of SSL Vol. i �� � pg o 3 certificates, which allows encrypted transmission of sensitive data, along with assurance that the data is being sent to the correct destination. The PIER data center has comprehensive physical security systems and back -up servers are in a geographically different location. C. In the event that we do not meet the above service levels, we will credit you one day's hosting fee (per 24 hour period) as the sole and exclusive remedy for an incident arising out of, or relating to, this Section 3. C. Umrades We will continue to make upgrades to the PIER Platform and will notify your designated PIER Center administrator in advance of all upgrade- related outages. D. Support 1) For each current PIER Center subscription (excludes drill & exercise centers), we provide access to help files, videos, downloads and to periodic web -based training and conferences. The support shall include both Standard Support and Emergency Support as defined below. "Standard Support" includes 6 hours of help desk support by entail or phone during regular business hours (M -17 &00 A.M to 5:00 Pk1 PST, excluding holidays) per subscription year. "Emergency Support" is available 24/7 %365. If requested during an emergency, PIER help desk support will make best efforts to post or distribute information through the PIER Center as directed by a user. The identity for a PIER Center user will be verified with a user name and account detail and requested Support will only match the user's permissions level. PIER shall not be responsible for any errors, omissions, or improperly distributed documents or files. You remain liable for any incurred usage charges. 2) To access PIER Platform, you will need a modern operating system with Internet Access. We will only support the two most recent versions of Firefox and Internet Explorer. For all platforms, you must enable Cookies, JavaScript and CSS. For visitors to a PIER Platform external site, we will support the two most recent versions of Firefox, Internet Explorer, Safari and Opera. } If we discover or are notified by you that you are experiencing a problem with the performance of the hosting capacity or the PIER Platform, we will take all commercially reasonable actions necessary to determine the source of the performance problem and to effect repairs. We will be available 2417/365 for notification from you of performance problems. As soon as reasonably possible in the event of Downtime or a performance problem (and no later than two (2) hours after its awareness of the event), we will notify by phone, pager or e -nail the designated PIER Center administrator, but will not be required to notify anyone other than the designated PIER Center administrator. At the time of notification, we will provide a best estimate of time needed to effect repairs. r' FIR MS IN;. Ci'W' " %i 'IM i R,V(a2Li -" ^< P V 10 Vol. is� P d EXIiIBIT D PLANNING, PROVISIONING, TRAINING, CONSULTING, AND RESPONSF; SERVICES A. Planning During the provisioning. we will communicate with you to deterniine the necessary elements and capabilities for your PIER Center. We will work with you to ensure that the project vision meets your goals and needs. B. Provisioning We will launch. setup, and rollout the PIER Center. The provisioning %vill include the graphic design, and the addition of content to the PIER Center. C. Training We will provide training in person or over the web. depending on your preference. The training sessions are typically up to four {4) hours, and cover the inquiry management, document management, notification media tools, and reporting. An advanced training is also available for PIER Center administrators. D. Consulting We will provide consulting to address any of your specific concerns and issues. Consulting may entail activity such as helping you to modify your crisis plans to include the PIER Platform, and writing Emergency Preparedness Information Annexes. F. Crisis Response and Support We will provide communications, guidance, and operational support of the PIER Platform for clients requesting our assistance to respond to a crisis. For regional eniernencies, customers will be supported on a first come— first serve basis. PHLR * 1YSTIAI" (A!( C., 1 T[J M.:R Af+ R ;_.'cif_ N' V - Ct; 11 °VAL L ` �- Pg' 0.s EXLIJBIT F. F.EESCHEDULE The following fees are rates for additional Services you may request above and beyond what is stated in this Agreement, and fees for Services that are based on your usage throughout the temt of this Agreement, e, SMS Text :Messaging, or phone notifications. Rates are subject to change. FEES FOR SE RVICES Implementation/Planning Cansultatioa: $25Oiltour Translate identified business objectives into functionality and design requirements Client Consultation: $250 /hour Consultation for crisis planning/documentation Provisioning services: $150/hour Translate design requirements into PIER Center Crisis Response and Support: $350..hour Training: $200/hour Group training, on -site or web -based 3IC training: $200 /hour Virtual Joint Information Center training Drill or Exercise attendance: 8200 /hour Custom Programming, 5250 /hour Travel Time: $75,Itour USAGE FEES Video Feed Setup $5,000 One-time fee per event. Video Data Transfer $1.00 per GB. Fax Messages: So.12 per minute for faxes distributed through the PIER Platform. Phone: $0,24 per minute for phone calls made dtrough the PIER Platform. Call packages available. SbIS Text blessaging: 50.04 each for SASS text messaging made through the PIER Platform. Call packages available. Archive: Annual storage fee of $.50. Additional Data Transfers: 52.50 per GB per PIER Center j.i.'itii_ 12 Vol. pg. Additional File Storage $5.00 per GB per month "11 S5 iM Cz, S P,?O 13 Vol. 1 5 y pg., °;O ORDER COMPETITIVE BIDDING REQUIREMENT EXEMPTION OF A CONTRACT FOR SOLE SOURCE MADE BY A COUNTY UNDER LOCAL GOVERNMENT CODE SECTION 262.024(A)(7)(A) The attached Agreement between Brazos County and PIER Systems, Inc. for the provision of goods and services described in the attached Customer Agreement constitutes a contract. The Brazos County Commissioners Court finds that this is a contract for goods and services for which competition is precluded due to limited availability by a sole source and is made by a county under V.T.C.A. Section 381.004(a)(10) and is exempt from competitive bidding. This Order is made pursuant to V.T.C.A. Local Government Code §262.024(a)(7)(A) and is to be entered into the Commissioners Court minutes. APPROVED (.rDISAPPROVED () BY COMMISSIONERS COURT ON (DATE) Duane Peters, County Judge --N 8 .�. THE STATE OF TEXAS § COUNTY OF BRAZOS § AGREEMENT BETWEEN BRAZOS COUNTY, TEXAS AND THE BRYANICOLLEGE STATION CHAMBER OF COMMERCE, INC. THIS AGREEMENT ( "Agreement ") is made and entered into the day of February, 2012, by and between BRAZOS COUNTY, TEXAS, a body corporate and politic under the laws of the State of Texas, (hereinafter referred to as "County "), and the BRYANICOLLEGE STATION CHAMBER OF COMMERCE, INC., a Texas non- profit corporation (hereinafter referred to as "Chamber "). RECITALS: WHEREAS, the Commissioners Court of Brazos County desires to stimulate, encourage, and develop business location and commercial activity within the County; and, WHEREAS the County wishes to contract with Chamber as its agent pursuant to TEX. Loc. GOVT CODE A NN. §381.004 to stimulate, encourage, and develop business location and commercial activity in Brazos County; and, WHEREAS, the County desires to diversify its economy, increase and broaden its tax base, provide more and better employment opportunities for its citizens and promote the general public welfare; and, WHEREAS, it is important to the County to attract and expand retail business, in order to accomplish this purpose; and, WHEREAS, Chamber is an agency with specific expertise in the field of economic development and the attraction and expansion of retail business; and, WHEREAS, the County has determined that this Agreement is for the personal or professional services and therefore exempt from competitive bidding under Chapter 262, Local Government Code. THEREFORE, in consideration of the mutual understandings and agreements set forth, the County and Chamber agree as follows: F: \Civil \CLIENT FILES \COMMISSIONER MALLARD \Chamber of Commerce \Chamber 2011 -2012 Agreementl.doc Page 1 X 18 p g. a(� ARTICLE I Qualifications of the Chamber 1.1 The Chamber represents that it is a non - profit entity that is authorized and experienced in the administration and furtherance of programs that stimulate, encourage, and develop business location and commercial activity in Brazos County. ARTICLE II Term 2.1 The term of this Agreement is for one (1) year, being effective as of March 1, 2012, and ending on September 30, 2012, (the "Present Term "), unless earlier terminated as provided herein. 2.2 Either party may terminate this Agreement on thirty (30) days prior written notice to the others. 3.3 Upon receipt of any termination, the County agrees to continue funding a program project that had been previously approved by the County. ARTICLE III Administration Services 3.1 Chamber agrees to provide all administrative services necessary to administer the program standards set forth herein. 3.2 Pursuant to the authority granted in Chapter 381 of the Texas Local Government Code, administrative services are to be provided by Chamber and include but are not limited to: a. Developing program projects by corresponding with and negotiating with existing Business /Employers that will develop, diversify and /or expand the Brazos County economy, develop or expand transportation or commerce in the State, and /or serve the purpose of eliminating unemployment in Brazos County. One specific project shall include the design and performance of a Brazos County specific survey using criteria submitted by County; b. Establishing project performance standards for each program project that are consistent with the County's goals for economic development; C. Creating an exclusive title sponsorship of the annual Chamber Day event normally held in the Spring each year. The event would be promoted as Bryan /College Station Chamber Day, sponsored by Brazos County. Brazos County will provide an unlimited number of participants on the day of the event. F: \Civi1 \CLIENT FILES \COMMISSIONER MALLARD \Chamber of Commerce \Chamber 2011 -2012 Agreement.l.doc Page 2 'Vot. _L55 Pg. 3 0 Pre - publicity of the event in the media shall recognize Brazos County as the sponsor of the event. A representative of Brazos County shall be provided an opportunity to make remarks at the event kick -off in the morning and at noon. If desired, Brazos Country shall provide members on the event committee. d. Perform a survey of business owners and managers to determine the state of the Brazos County economy. Survey results shall be presented to Brazos County during a scheduled Commissioners Court meeting. e. Brazos County shall appoint a member of the Commissioners Court to attend and participate in briefings and presentations of various topics effecting the state of the Brazos County economy. f. Brazos County shall be invited to send one representative, at no charge, on the Chamber's annual legislative trip to Washington, D.C. to promote the issues impacting our community including economic development issues. g. Brazos County shall be invited to send one representative, at no charge, to the Chamber's bi- annual legislative trip to Austin, Texas to promote the issues impacting our community including economic development issues. h. Provide the County a booth, at no cost, for the 2012 Job Fair. 3.3 The Chamber shall receive the sum of Ten Thousand and No /100 Dollars ($10,000.00) as compensation for the administrative services to be provided hereunder (herein the "Administration Funds "). Five Thousand Dollars ($5,000.00) shall be payable to Chamber upon the execution of this Agreement and the remaining Five Thousand Dollars ($5,000.00) shall be payable on or before September 30, 2012. 3.4 The County shall make Brazos County facilities available to the Chamber, at published price, for Chamber sponsored events. ARTICLE IV Accounting 4.1 The Chamber shall provide, no later than February 1, 2013, an audited financial accounting or an internal audit financial report of the Chamber. F; \Civil \CLIENT FILES \COMMISSIONER MALLARD \Chamber of Commerce \Chamber 2011 -2012 Agreement.l.doc Page 3 Vol. {. 5 9 Pg.� ARTICLE V Miscellaneous Terms 5.1 Notice. Notices or correspondence under this Agreement to either party from the other may be personally delivered or sent by First Class Mail, or other reliable courier. Notice to the County shall be sent to: Duane Peters, County Judge Brazos County Courthouse 200 So. Texas Ave., Suite 332 Bryan, Texas 77803 Notice to the Chamber shall be sent to: Royce H. Hickman, President and CEO Bryan /College Station Chamber of Commerce 4001 East 29 Street, Suite 175 P.O. Box 3579 Bryan, Texas 77805 5.2 Severability, No partial invalidity of this Agreement shall affect the remainder unless the public purpose to be served hereby is so greatly diminished thereby as to frustrate the object of this Agreement. 5.3 Amendment. During the term of this Agreement, if certain areas need further clarification or revision, the parties will work in good faith to arrive at written memorandums cr understandings regarding those areas. Any amendment of this Agreement must be in writing, and executed by a duly authorized representative of each party. 5.4 Assignment. This Agreement cannot be assigned or performed by subcontractors except with the written consent of both parties. 5.5 Not Joint Venture: Independent Contractor. The parties agree that this is not a joint venture, partnership or employee - employer relationship and that neither party shall have the authority to bind or incur liability to the other without the other's prior written permission. Furthermore, the Chamber shall be considered an independent contractor agent for the sole and limited purpose only of administering this agreement. 5.6 Applicability of Texas Law. The laws of the State of Texas shall govern this Agreement, except where clearly superseded by federal law. R \Civil \CLIENT FILES \COMMISSIONER MALLARD \Chamber of Commerce \Chamber 2011 -2012 Agreement.l.doc Page 4 5.7 Venue. The place of performance of this Agreement is Brazos County, Texas, and all consideration payable hereunder and things to be done pursuant hereto shall be deemed to be payable and performable in Brazos County, Texas. Venue of any dispute arising out of this Agreement or performance hereunder shall be fixed for all purposes in Brazos County, Texas. 5.8 Entire Agreement and Binding Authority. This Agreement supersedes and constitutes a merger of all prior oral and /or written agreements and understandings of the parties on the subject matter of this Agreement and is binding on the parties and their successors, agents and assigns. 5.9 Waiver. No waiver by either party of any provision of this Agreement shall be effective unless in writing, and such waiver shall not be construed as or implied to be a subsequent waiver of that provision or any other provision. The signatories hereto have the authority and have been given any approvals necessary to bind by this Agreement the respective parties for which they sign. BRAZOS COUNTY, TEXAS BRYAN /COLLEGE STATION CHAMBER OF COMMERCE, INC., a Texas non- profit corporation B �— By: Duane Peters, County Judge Royce H. Hickman, President & CEO Attest: C. B l 1CCj Ka en McQueen, County Clerk F: \Civil \CLIENT FILES \COMMISSIONER MALLARD \Chamber of Commerce \Chamber 2011 -2012 Agreement.l.doc Page 5 Vol g Pg. ORDER COMPETITIVE BIDDING REQUIREMENT EXEMPTION OF A CONTRACT FOR COMMUNITY AND ECONOMIC DEVELOPMENT MADE BY A COUNTY UNDER LOCAL GOVERNMENT CODE SECTION 381.004 (a)(10) The Agreement between Brazos County and the Bryan /College Station Chamber of Commerce for the provision of economic development services constitutes a contract to stimulate, encourage, and develop business location and commercial activity in Brazos County, The Brazos County Commissioners Court finds that this is a contract for community and economic development made by a county under V.T.C.A. Section 381.004(a)(10) and is exempt from competitive bidding. This Order is made pursuant to V.T.C.A. Local Government Code §262.024 and is to be entered into the Commissioners Court minutes. APPROVED BY THE BRAZOS COUNTY COMMISSIONERS COURT ON (S — (DATE) Duane Peters, County Ju e 1 -5 g ?g 3 Vol. Comprehensive Integrated Justice Information Management System Contract Exhibit A - Payment Schedule "ON leenno py - ImuV won - P"10" EXHIBIT A BRAZOS COUNTY & AMCADO PAYMENT SCHEDULE To implement an Integrated Justice System in Brazos County AGREED AND ACCEPTED, I1 AMCAD By: Name: ve Po ties Title: Program Manager Date: February 21, 2012 Brazos County By: 6�4t. Name: Eric V. Caldwell Title: Chief Information officer Date: February2e,2012 PAYMENT SCHEDULE Statement Scheduled -- Payment of Work Deliverable Delivery Payment Amount With . Reference Description Software• Scope— Date January = Amount ° $1;007,332.00: 3% Retention $1,007,332:00 §4.p Software 'License. 20.12 �o _ + Fees Cupon. §6,1 ' contract execution) Project February $26,315.79 $25,000.00 Implementation 2012 Strategy, Tasks, and Deliverables — Project Kickoff hi-6 Meeting - Project -,': February .$31,578.95. $30,000 ; 00 YYnnlom�ntati(][1 2012 __ _ _----- -�--�- I tat /�11AGaD Page �1 C� 35 Comprehensive Integrated Justice information Management System Contract Exhibit A - Payment Schedule Strategy, ra gsks, and Oplive'ra Project Plans Project M - arch 2012 $105,263.16 implementation Strategy, Tasks, and Deliverables — Project Quarterly Performance Report Q1 2012 35 000 Op iY • §6.9 §6.10.4 Project M �rch 2012, -Implementation'. Strategy, Tasks, and C eliveralzies prel.imina.ry. Hardware gu ratidn Plan Conf Anni 201 $36,842. .0 P implementation Strategy, Tasks, and Deliverables — System Architectural Design Document Project March 012 $11 impiementatron $trqtegy,'T4Ks, and '.-pOlivera1blps.-. I stallation of n AiQMS and Air,,$ Software Test Environment Project May 2012 $52,631.58 Implementation Strategy, Tasks, and Deliverables — AiCMS and AiCS Pre -Gap Application Training Project JY e.2012 T05,03.16 implementation Strategy, Tasks, and bo iverabl6s­ QyOrtgrly 50,000.00 Z600 Page 12 AMCAD 5'Y I?g.— 340 Comprehensive Integrated Justice Information Management System Contract Exhibit A - Payment Schedule 1100 Page E3 AMCAD 3 . 7 Vol. Performance Report §5.10.5 '02 2012 Project July 2012 $78,947.37 $75,000.00 Implementation Strategy, Tasks, and Deliverables — AiCMS and AiCS §6.10.6 Cap Analysis Project August 2012 $91,578.70 $87,000.00 j Implementation Strategy, Tasks, and Deliverables -- AiCMS and AiCS System Requirements Specifications §6,5 Document Project September $105,263.16 $100,000.00 Implementation 2012 Strategy, Tasks, and Deliverables — Project Quarterly Performance Report §6.10.7 Q3 2012 Project October $84,210.53 $80,040.00 Implementation 2012 Strategy, Tasks, and Deliverables — AiC'MS and AiCS §6.10.8 JAD Sessions Project November $78,947.37 $75,000.00 Implementation 2012 Strategy, Tasks, and Deliverables — AiCMS and AiCS System Design t §6.10.9 Document Project May 2013 $78,947.37 $75,000.00 Implementation # Strategy, Tasks, and Deliverables — AiCMS and AiCS User Acceptance ' Testinq 1100 Page E3 AMCAD 3 . 7 Vol. Com prehensive Integrated Justice Information Manag S Contract Exhibit A - Payment Schedule §+6.11.1 Project November $52,631.58 $50,000.00 Implementation 2012 Strategy, Tasks, and Deliverables — Installation of AWMS and ROAM Software Test Environment §g.g Project December $105,263.16 $100,000.00 Implementation 2012 , Strategy, Tasks, and Deliverables — Project Quarterly t Performance Report ' §6.11.4 Q4 2012 Project January $42,105.26 $40,000.00 Implementation 2013 Strategy, Tasks, and Deliverables — AUMS and ROAM Pre -Gap Application 4 §6.5 Trainin Project March 2013 $105,263.16' $100 Implementation Strategy, Tasks, and Deliverables — Project Quarterly Performance Report Q1 2013 §6.11.5 Project April 2013 $57,894.74 $55,000.00 Implementation Strategy, Tasks, and Deliverables — AUMS and ROAM Gap Analysis §6.11.6 Project April2013 $73,684.21 $70,000.00 Implementation Strategy, Tasks, and j Deliverables — . AiJMS and ROAM System ` Requirements Specifications " Document : §6.5 Project June 2013 $105,263.16 $100,000.00 too AMCAD Page 14 Vol. — Comprehensive Integrated Justice Information Management System • Contract Exhibit A - Payment Schedule Implementation Strategy, Tasks, and Deliverables — Project Quarterly Performance Report Q2 2013 §8.11.7 Rrpject July 2013 : °$57,894.74 ` :;,$55,000..00 rnplementatior� Strategy, Tasks, and . - Deliverables. — AiJMS and ROAM � AD Sessions •' §6.11.8 Project August 2013 $63,157 -89 $60,000,00 Implementation Strategy, Tasks, and Deliive rabies — AiJMS and ROAM System Design Document ► §6 5 Project September' 105,263.1577 $100,000.00 'Implementation .2013 y . Strategy, Tasks, and , •Qeliverables .:.. Quarterly Performance Report i _ '_0321013 §6.11.9 Project December $681421.05 $65,000.00 implementation 2013 Strategy, Tasks, and Deliverables -- AiJMS and ROAM User Acceptance Testing §812 Project December -..$26 ". $25,000.00 Implementation 2012 Strategy, Tasks_ , and Deliverables : Final , Hardware Configuration Plan §6.13 Project January $52,631.58 $50,000.00 Implementation 2014 Strategy, Tasks, and Deliverables — Final ClJ1MS System AA A(d& Page 15 MLOD Vol. I G g Pg 3 9 Com prehensive Integrated Justice I nformation Manag Syste Contract Exhibit A - Payment Schedule ZO /SINK /�D Page 16 4 ®l. Pg. - User Acceptance Testing §6.17.1 Project my 2013 $26,315.79 $25,000.00 I Implementation h Strategy, Tasks, and Deliverables — Data Conversion Assessment Plan §6.17.2 Project August 2013 $31,578.95 $30,000.00 Implementation Strategy, Tasks, and Deliverables — Data Conversion Plan §6.17.3 Project October $26,31 : 5.79 $25,000.00 Implementation 2013 .Strategy, Tasks, and Deliverables — Data Conversion_ Scri §6.5 Project December $105,263.16 $100,000.00 Implementation 2013 Strategy, Tasks, and Deliverables — Project Quarterly Performance Report 042013 'Project January $78,947.37 $75,000,00. Implementation 2014 Strategy, Tasks, and Deliverables — Final k Data and Image - i Conversion. §6.18 Project January $26,315.79 $25,000.00 Implementation 2014 Strategy, Tasks, and Deliverables — Software Training Plan §6.20 Project January $31,$78.95 $30,000.00 Implementation . 2014 Strategy, Tasks; and Deliverables — ' Training Documentation _Project February - $190,160.00 $180,652.00 ZO /SINK /�D Page 16 4 ®l. Pg. - Comprehensive Integr Justice Informatio Ma nagement Syste Contract Exhibit A - Payment Schedule �r Implementation 2014 Strategy, Tasks, and Deliverables — CIJIMS System Goa - 16.23 Live Project March 2014 $63,157.89 $60,000700 Implementation Strategy, Tasks, and peliverables — Post- implementation Go- None Live Qnsite Su pport Maintenance March 2014 $197,356.00 $197,356.00 None Retainage March 2014 $126,192.00 Release $3,728,532.00 $3,728,532.00 Total 1 10 page 17 'Vo l. Bid 2012 -15 Uniform Rental March 1, 2012 - February 28, 2014 - 7 - Holdings UniFirst G & K Aramark LP Services Uniforms UNIFORMS Shirt: Poplin,polyester, cotton blend wl $4,73 $3.50 $2.35 High Visibility Striping - Mens Shirt: Poplin, polyester, cotton blend w! $4.73 No Bid $2.35 High Visibili Striping - Womens Shirt:Po lin, polyester, cotton blend $2.09 $2.42 $2.50 Shirt: Poplin, 100% cotton, long sleeve $3.30 $3.60 $3.00 Shirt: Poplin, 100% cotton, High Visibilty $5.50 $4.95 $3.00 Stripin Pants: Pleated, polyester, wool blend $3.63 $3.00 $2.50 Pants: Jeans, denim, 100% cotton $3.46 $100 $3.25 Pants: Jeans, denim, 100% cotton Women $3.46 $3.00 $2.50 Pants: Non pleated pants, polyester cotton $3.30 $2.43 $2.50 Pants: Coveralls $4.95 $5.00 $1.00 SMOCK $4.64 $1.75 $3.00 LAB COATS $2.75 $4.25 $175 JACKETS $5.94 $0.50 $0.40 ENVIRONMENTAL CHARGE 5% of weekly invoice $6.95 $0.00 SIZE CHANGE $13.75 $2.00 $0.00 PATCH SEWINGI2 PATCHES $1.25 No Bid $1.00 MOP HEADSIcost per head 2 Mop Head wUndle $0.64 $0.71 $1.00 - Dry 36' Dry Mop Head wlhandle $0.95 $0.92 $1.15 Wet Mop with handle $1.11 $1.06 $2.25 FLAT ENTRANCE MATS 3 x 4 Mats $2.25 $1.50 $1.50 4 x 6 Mats $2.75 $2.30 $3.50 3 x 10 Mats $3.25 $3.25 $4.50 UNIFORM CONTROL SYSTEM Scanned Garments Scanned Garments Lockers DELIVERY CHARGE PER MILE $0.00 $0.00 $0.00 MINIMUM DELIVERY CHARGE $35.00 $25.00 $0.00 Delivery of New Uniforms with in 5 -7 Days after Order is 26 Days after Order is placed 7 Days after Order is placed Days placed EMERGENCY CHARGE $0.00 $0.00 $0.00 ENVIRONMENTAL FUEL CHARGE 5% $0.00 $6.00 OTHER CHARGES NOT LISTED $0.00 1 $0.00 1 $0.00 urt on this ' day o '� kLiugthe position F 2012 jby of J Vol. 1 p 4 INVITATION TO BID 2012 -15 UNIFORM RENTAL CONTRACT BRAZOS COUNTY PURCHASING OFFICE Brazos County Administration Building, Ste. 352 Bid Request No.2012 -15 Bryan, Texas 77803 Page 1 of 11 pages Telephone (979) 361 -4290 Bids will be received, publicly opened and read aloud in the Brazos County Purchasing Department, Brazos County Administration, 200 S. Texas Ave. Suite 352, Bryan, Texas, at 2:00 p.m. Monday, February 20, 2412. A. SCOPE OF BID Bids are solicited for the purpose of leasing and cleaning of work uniforms, mats, mop heads, sheets and towels for a period of two years, beginning March 1, 2012 through February 28, 2014, as set forth in this bid request in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Department, unless otherwise specified elsewhere in this bid request. All bidders are required to read and understand the Terms and Conditions, as set out in this document and will be held responsible for having done so: Definitions In order to simplify the language throughout this bid, the following definitions shall apply: a. BRAZOS COUNTY - The government of Brazos County, Texas and its authorized representatives. b. COMMISSIONERS' COURT - The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all county business as conferred by the State Constitution and Laws. G. CONTRACT - An agreement between the County and a Supplier to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR - The successful Bidder(s) of this bid request. e. COUNTY - Same as Brazos County. f. SUB - CONTRACTOR - Any contractor hired by the Contractor or Supplier to furnish materials and services specified in this bid request. g. SUPPLIER - Same as Contractor. 2. Upon acceptance and approval by the Commissioners' Court, this bid effects a working contract between Brazos County and the successful bidder for the period designated. VOL __ ) 5 9 Pg. �5 Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No. 2012.15 Page 2 of 11 pages 3. Bids must be received by the Purchasing Department prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; the bidder must have the bid actually delivered. 4. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. 5. Brazos County shall not be responsible for any verbal communication between any employee of the County and any potential bidder. Only written specifications and written price quotations will be considered. 6. Brazos County reserves the tight to reject any bid that does not fully respond to each specified item. 7. Bidder must include proper signature Employer Identification Number, or Social Securit Number for the bid to be valid 8. Should there be a change in ownership or management; the contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. This contract is nontransferable by either party. 9. The County may cancel this contract at any time for any reason, provided a thirty day written notice is given. 10. The bid award shall be based on, but not necessarily limited to, the following factors. a. Cost b. Special needs and requirements of Brazos County C. Samples d. Delivery e. References f. Brazos County's experience with products bid g. Vendor's past performance record with Brazos County 11. Although the cost of products to be provided is an essential part of the Bid, Brazos County is not obligated to award a contract on the sole basis of cost, but will award to vendor considered to be the best value to Brazos County. The award will be made to one or multiple vendors based on whichever is in the best interest of Brazos County. 12. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 1 '69 Pg. + Bid Continuation Sheet Bid Request No. 2012 -15 BRAZOS COUNTY, TEXAS Page 3 of 11 pages 13. Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. 14. This agreement shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this agreement. 15. Bids must be submitted on units of quantity specified. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the bidder to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 16. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding orders. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled and the bidder barred from quoting in future bids. I7. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 18. Bids must be submitted on this form and returned in an envelope with the Bid name and number on the front. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch, nor will a bid be considered if submitted to any other person or department other than specifically instructed. 19. Bids must show full firm name, mailing address and telephone number and be manually signed by an authorized sales or quotation representative of the bidder. Firm name and authorized signature shall appear in each space provided. 20. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda_ 21. It is Brazos County's policy not to furnish bid results over the phone. Bid tabulation sheets will be published on the Brazos County website upon approval by Commissioner's Court. The successful bidder will receive a letter of approval requesting a contract signature. 22. Brazos County reserves the right to extend this contract for three additional years one year at a time upon mutual agreement of Brazos County and the successful Vendor. Renewals shall be subject to all terms, conditions, pricing, requirements and specifications as listed herein, unless noted and agreed to by both parties. Vol. 15 9 - Bid Continuation Sheet Bid Request No. 2012 -15 BRAZOS COUNTY, TEXAS Page 4 of 11 pages 23. Successful bidder agrees to extend prices and terms to all entities who have entered or will enter into joint purchasing inter -local cooperation agreement(s) with Brazos County. C. SPECIAL PROVISIONS 1. UNIFORMS. The Supplier agrees to furnish each authorized County employee with eleven (11) suits of new GRADE A work uniforms and to furnish and sew on all employee name and County /Department name patches (two patches per uniform). The Supplier agrees to pick up soiled uniforms, clean/launder uniforms, maintain uniforms free from stains, tears, holes, mildew, and in a presentable condition consistent with the manner in which they have been or being used and deliver uniforms to specified County facilities on regular weekly specified basis. a. In the event the current bid should be renewed, the company will be required to furnish suits of new GRADE A (not worn) work uniforms for each employee. If new uniforms are provided anytime. The Contractor is required to sew on any and all employee name and department patches required for the uniform. Cost for this needs to be provided in the bid. b. Uniforms to be cleaned per industry standards with spots and stains removed. Buttons, zippers, names and department company patches, etc., to be repaired or replaced within two weeks. Repair tags shall be provided by vendor for employees to report any repairs or replacements needed. If repairs are not done satisfactorily, County will not pay for the rental of that item and request immediate replacement. If spots and stains cannot be removed, garment will be replaced with new one. c. The Contractor shall maintain the uniforms in a presentable manner and shall repair and replace uniforms as necessary to maintain consistency among employees. d. The Contractor shall furnish a representative to measure each employee, initially, to insure proper fitting uniforms are delivered. Measurements for new employees are to be handled by route manager. New e. The Contractor shall provide new GRADE A uniforms to newly hired employees at the original bid price at any time during the contract and during any extension period. The Contractor shall also accept uniforms from terminated employees and issue the proper credits. ,Vol. Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No, 2012 -15 Page 5 of 11 pages 2. DUST MOP HEADS The Supplier agrees to furnish, pick up, clean/treat, deliver and maintain a specific number of sizes of dust mop heads in the same manner as the uniforms under item 1. 3. FLAT ENTRANCE MATS The Supplier agrees to furnish, pick up, clean, deliver and maintain a specific number and sizes of flat entrance mats in the same manner as the uniforms specified under item 1. Mats need to have a professional appearance and are to be free from stains, tears, holes, mold, mildew, bubbles and gum stains. Side by side mats MUST match All sides of mats must lay flat against the floor with no curled or corrugated sides. This is hazardous for employees and visitine public. 4. The successful vendor will be required to contact each department for sizes, names, quantities, and all other specifications unique to that particular department. 5. The County shall consider continuing non - performance by vendor with regards to both the terms and the specifications of this bid as a basis for termination of the contract. The Countv shall not pay for work, eaui p_ment , suuplies or se rvices which are unsatisfactory The Supplier will be given a reasonable opportunity to correct deficiencies prior to termination of the contract. 6. Vendor will coordinate with facility to assess their current and proiected needs prior to first meeting 7. Quantities indicated in the Bid are estimated based upon the available information. Brazos County reserves the right to increase or decrease the quantities by any amount deemed necessary to meet its needs without any adjustments in the bid price. S. The Vendor and Brazos County, along with its several departments, shall determine a mutually agreeable delivery schedule. The proposed schedule may be changed. D. SPECIFICATIONS 1.0 There are multiple locations in the County where the Supplier must deliver and pick up uniforms /mats. A designated day of the week and approximate time of delivery and pick up will be required to allow employees enough time to have uniforms there for pick up: 1.1 Road & Bridge Dept. 1.2 County Courthouse 1.3 Health Dept. 1.4 IT Building 2617 W. Hwy. 21, Bryan, TX 200 E. 26 St., Bryan, TX 201 N. Texas Ave., Bryan, TX 205 E. 27 St., Bryan, TX Vol.- ['59 Pg.-- 4:� Bid Continuation Sheet BRAZOS COUNTY, TEXAS 1.5 Sheriff's Office Bid Request No. 2012 -15 Page 6 of 11 pages 1700 Highway 21 West 2.0 UNIFORMS: Employees require a clean uniform 5 days per week (requirements for part time employees may be less). 2.1 SHIRTS: 2.1a Shirt: Poplin, 65% polyester, 35% cotton blend, 4.25 oz. With High Visibility Striping Road and Bridge (65male employees) 2.1b Shirt: Poplin, (Women's Fit) 65% polyester, 35% cotton blend, 4.25 oz. With High Visibility Striping Road and Bridge (1 female employee) 2.1c Shirt: Poplin, 65% polyester, 35% cotton blend, 4.25 oz. Maintenance (21 male employees) 2.1d Shirt: poplin, 100% cotton, 5 oz. (Long - sleeve Welder's Shirt) Road and Bridge (6 male employees -Lt. Blue) 2.1 e Shirt: poplin, 100% cotton, 5 oz. (Long - sleeve Welder's Shirt) With High Visibility Striping Road and Bridge (5 male employees- Khaki) 2.2 PANTS: 2.2a Pants: Pleated, 70% polyester, 30% wool, 6.5oz. Maintenance (3 male employees) 2.2b Jeans: Denim, 100% cotton, 13.75oz. Road and Bridge (65 male employees) Maintenance (18 male employees) 2.2c Jeans: Denim, (Women's Fit) 100% cotton, 13.75oz. Road and Bridge (2 female employees) 2.2d Pants: Non - pleated, 65% polyester, 35% Cotton 7.75 oz Road and Bridge (10 employees - Brown) 2.2e Coveralls: Blue Road and Bridge (1 male employee) 2.3 Smocks: Maintenance (1 employee) 2.4 Pressed Lab Coat:(mid -thigh length) Impervious or `Barrier White" (waterproof) Health Department (2 employees) 2.5 Jackets: Road and Bridge (65 male employees) Maintenance (18 male employees) 3.0 TREATED MOP HEADS 3.1 24" Dry Mop Head with handle Maintenance (7 every week) 3.2 36" Dry Mop Head with handle Maintenance (6 every week) voi. 15 Pg.—�g Bid Continuation Sheet BRAZOS COUNTY, TEXAS 3.3 Wet mops with handle if requested Maintenance (10 every 2 weeks) if requested 4.0 FLAT ENTRANCE MATS 4.1 Size: 3 X 4 Mats Road and Bridge (3 per week) Court House (3 per week) Information Technology (3 per week) Sheriff's Office (6 per week) 4.2 Size: 4 x 6 Mats Road and Bridge (1 per week) Courthouse (1 per week) Information Technology (1 per week) Sheriff's Office (2 per week) 4.3 Size: 3 x 10 Mats Road and Bridge (2 per week) Courthouse (1 per week) Bid Request No. 2012 -15 Page 7 of 11 pages 5.0 Each bidder must furnish, at or before time of bid opening, a sample of the uniform the bidder proposes to furnish. Failure to do so may be determined as just cause to refuse or reject the bid. (There will be a presentation of requested vendors to supply bid samples) 6.0 Any variation from these specifications must be indicated on the Bid or on a separate attachment to the Bid. The sheet shall be labeled as such. E. INSURANCE REOUIREMENTS The Bidder shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by the County before any deliveries can be made. 2. The Bidder shall furnish and keep in full force the following insurance during the term of this Contract: a. Statutory Workmen's Compensation and Employer's Liability Insurance. b. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 CSL with Brazos County named as an additional insured. C. Comprehensive Automotive Liability with single limits of $500,000 for Bodily Injury and Property Damage Liability. von. JC5K Pg . � Cl Bid Continuation Sheet Bid Request No. 2012 -15 BRAZOS COUNTY, TEXAS Page 8 of 11 pages d. Cargo Insurance to sufficiently cover materials transported. 3. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Bidder receives notification of award. 4. The Vendor agrees to hold harmless Brazos County from any and all claims and liability due to the acts of the Vendor's employees and the operation of his equipment. The Vendor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Vendor's employees' activities. Further, the Vendor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Vendor. F. QUOTATION Quantities listed are estimates of our anticipated needs and will be used for tabulation purposes only. The specified estimates are not guaranteed minimums. Fill in the blanks with unit prices that are firm for the contract period. 1. UNIFORMS - Contractor to furnish eleven (11) uniforms per employee. Vendor is required to quote price per week for one employee to receive the (11) uniform service. SPECIFY: A. SHIRTS: i. Poplin, polyester, cotton blend, High Visibility Striping Male (2.1 a) $ wk ii. Poplin, polyester, cotton blend, High Visibility, Women's Fit (2.1b) $ ,? . 3.C• wk iii. Poplin, polyester, cotton blend (2.1 c) $ ;) . -9 b wk iv. Poplin 100% Cotton, Long Sleeve Welder's Shirt, Lt. Blue (2.1d) $ 3, cc: wk v. Poplin 100% Cotton, High Visibility Striping, Long Sleeve Welder's Shirt, Khaki(2.1 e) $ 3 . 2>0 wk B. PANTS: i. Pleated, polyester /wool blend (2.2a) $ , . wk ii. Jeans, denim, 100% cotton (2.2b) $ . s wk iii. Jeans, denim, 100% cotton, Women's Fit (2.2c) $ * wk iv. Non - pleated, polyester /cotton blend (2,2d) $ . S -0 wk 'Vol. 15 8 Pg . 50 Bid Continuation Sheet Bid Request No. 2012.15 BRAZOS COUNTY, TEXAS Page 9 of 11 pages 5. Delivery Charge Per Mile (if any) $ ( 6. Minimum Delivery Charge (if any) $ 0 7. Delivery of new uniforms will be within t T days after order is placed. 8. Emergency Charge (if any) $ 0 V. Coveralls, Blue (2.2e) $ /.cc wk C. SMOCKS: (2.3) $ �?• 00 wk D. PRESSED LAB COATS: (2.4) $ 3. >S wk E. JACKETS: (2.5) $ 40 wk F. Environmental (waste water) Charges (,f any) $ 0 wk G. Size change charge, if any $ 0 wk H. Patch sewing Charge, if any (for new or replaced uniforms). If a cost is not inserted here, it will be assumed that Brazos County will not be charged for patch sewing. $ /,00 /2 patches 2. MOP HEADS: Cost per head A. 24" Dry Mop Head with handle (3.1) $ /- wk B. 36" Dry Mop Head with handle (3.2) $ �' wk D. Wet Mop with handle (3.3) $ • o�� wk 3. FLAT ENTRANCE MATS: A. 3 x 4 Mats (4.1) $ f U wk B. 4 x 6 Mats (4.2) $ ? . -CO wk C. 3 x 10 Mats (43) $ 4 . SO wk 4. PIease indicate the type of uniform control system, if any, is available through your company: / 5. Delivery Charge Per Mile (if any) $ ( 6. Minimum Delivery Charge (if any) $ 0 7. Delivery of new uniforms will be within t T days after order is placed. 8. Emergency Charge (if any) $ 0 Bid Continuation Sheet BRAZOS COUNTY, TEXAS 9, Environmental /Fuel Charge (if any) 10. Other Charges Not Listed (if any) G. REFERENCES Bid Request No. 2012 -15 Page 10 of 11 pages C Vendors shall provide a list of at least three (3) references, where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company /entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Company/Entity: S a M S m u 3 4 e 14 4 .:t . 0 ,i ' L Contact: a c ..t A Is -/ n Phone: 9 3 c- a2 9 9— 1'q3 -- Email: d /S /on ' 76Q L 4 1a ar a Company/Entity: G o OS c C r r a k 1 S J Contact: Dom_- A r f C TS 47d Phone: a B / - 4,?d • S //! Email: Company/Entity: C ¢ 0 f,' ,' A't Contact: 14 S L a w1 s o 2h Phone: S �9 ' �6 S-•S` Email: eA raw so.. Cs 4x mss! V ol. Bid Continuation Sheet BRAZOS COUNTY, TEXAS H. CERTIFICATION OF BID Bid Request No. 2012 -15 Page 11 of 11 pages The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other bidder, and that the contents of this bid have not been communicated to any other bidder prior to the official opening of this bid. Signed By: 1 Title: Typed Name: — 1 +0L ' A Company Name: A ,t,. M ► / 4'.4 rM �ur c e Phone No. Mailing Address: lyiin L a W P.O. Box or Street City State Employer Identification Nurnber: Q r3 D 8 Social Security Number: r— CORPORATE SEAL IF SUBMITTED BY A CORPORATION END OF BID REQUEST NO. 2012 -15 By signing below, Brazos County agrees that this bid, 2012 -15, will be awarded to the vendor whose name appears above and both parties agree to the terms and conditions contained herein. By: -�- Brazos County Commissioner's Court ZU1 I �d eWS Gocwr� J �cd9� Date °�- `-- Attest: % Brazos County Clerk i �;IK 53 �V�l. Bid # 2012 -21 HEAVY MACHINERY RENTAL March 2, 2012 through March 1, 2093 TYPE OF EQUIPMENT - MUSTANG RENTAL SERVICES - F; B. EVERETT & CO. DOGGETT HEAVY MACHINERY WE RENT IT 1 BACKHOEILOADER - 62 HP Cat 41 SE; 74 HP J 31 10J MONTHLY $900.00 $1,115.00 $1,225.00 WEEKLY' $300.00 No Bid $410.00 5565.00 DAILY $100.00 $155.00 $195.00 2 MALL "WLER TRACTOR MAKE/MODEL Cat O3K XL; 74 HP JD 450 JD450XK J0460J LGP MONTHLY $1,795.00 $3,000.DO $2,630.00 $2,700.00 WEEKLY $600.00 $1.000.DO $880.00 3900.00 DAILY $200.00 $336.00 $295.00 $300.00 3 PE TRACTOR, MAKEIMODEL Cat D4K XL; 84 HP JD 560 JD650JIK JD650J LGP MONTHLY $2,100.00 $3,300.00 $3,035.00 $4,725.00 WEEKLY $700.00 $1,100.00 $1,015.00 $1,575.00 DAILY $236.00 $370.00 5340.00 $525.00 4 TRACTOR, MAKEIMODEL Cat DON XL; 150 HP JD750JIK JD700J LGP MONTHLY $4.400.00 No Bid 55,965.D0 $5,850.00 WEEKLY $ 1,470.00 $1,990.00 $1,950.00 DAILY $490.00 $670.00 $950.00 5 SCRAPER - 11 CUBIC YDS MAKEIMODEL MONTHLY No Bid No Bid No Bid No Bid WEEKLY DAILY 6 SCRAPER -17 CUBIC YDS MAKFJMODEL MONTHLY No Bid No Bid No Bid No Bid WEEKLY DAILY 7 SCRAPER - 22 CUBIC YDS MAKEIMODEL MONTHLY No Bid No Bid No Bid No Bid WEEKLY DAILY 8 CRAWLER R, MAKEIMODEL Cat D8N LGP; 150 HP JD760J/K; 145 HP J07DOJ LGP MONTHLY $4,500.00 No Bid $6,165.00 $4,500.00 WEEKLY $1,500.00 $2,060.00 $1,500.00 DAILY $600.00 $690.00 $500.00 DISC PL - 36 HINGE 9 nFFSET MAKEIMODEL 1602 MONTHLY $1,650.00 No Bid No Bid No Bid WEEKLY $565.00 DAILY $196.00 10 CRAWLER TYPE LOADER MAKFJMODEL Cat 9630; 148 HP CAT 953 MONTHLY $4,900.00 No Bid No Bid $6,615.00 WEEKLY $1,635.00 $2,206.00 DAILY $54S.D0 ST35.00 11 WHEELED TYPE LOADER MAKEIMODEL 924 H, 13D HP Votvo L70F MONTHLY $2,100.00 No Bid No Bid $4,815.00 WEEKLY $700.00 $1,605.00 DAILY $260.00 $635.0D 12 A 8 TONS 9 WHEELS MAKEIMODEL Cat PS150C; 14 Tom MONTHLY $1,600.00 No Bid No Bid No Bid WEEKLY $536.00 DAILY $180.00 13 SOIL RATORY, PADDED DRUM. MAKEIMODEL Cat CP56 DynaPac CA250PD DynaPae CA 2001Cat CP56 IR 3101 00 MONTHLY $2,900.00 $3,200.00 $3,640.00 $3,825.00 WEEKLY $970.00 $1,070.00 S 1,185.00 $1,275.00 DAILY $325.00 $360.00 $395.00 $425.00 SOIL COMPACTOR, 14 MAKEIMODEL Cat CS66 DymPae CA250D DynaPae CA 260/Cat C556 IR SO100 MONTHLY $2,700.00 $3,100.00 $3,540.00 $3,825.00 WEEKLY OA9 Y $900.00 $300.00 t 7-1 $1,036.00 g3g00 P $1,185.00 $1,275.00 5395.00 $425.00 vvl. Vol. r 6. �- TYPE OF EQUIPMENT "MUSTANG RENTAL SERVICES " " "R.B. EVERETT & CO. DOGGETT HEAVY MACHINERY WE RENT IT 7 3 AS PHALT R BOMAG MPH 100 OR MAKEIMODEL RS350 Tarex MONTHLY No Bid $10,600.00 No Bid No Bid WEEKLY $4,000.00 DAILY $2,600.00 16 PULVER MIXER MAKEIMODEL Cat RM300 Soil Stab Only RS350 Terex MONTHLY $ $,200. 00 $8,450.00 No Bid No Bid WEEKLY $2,735.00 $2,835.D0 DAILY $912.00 $946.00 17 WATER , 1200 - 2 MAKElMODEL F650; 2000 Gallon 2200 to 2500 Gallon Ford F550 Ledwell 2000 MONTHLY $1,800.00 No Bid $2,530.00 $2,592.00 WEEKLY $600.00 $845.00 $864.00 DAILY $200.00 $285.00 $288.00 18 MOTOR GRADER, 135 HP MAKEIMODEL Cat 12HI12M;138 HP & 158 HP JD_ 870GIP Cad 2H Grader JO 67DGP MONTHLY $4 500.00 No Bid $5,600.00 $6,075.00 WEEKLY $1,500.00 $1,670.00 $2,025.00 DAILY $500.00 $560,00 $675.00 E 25 TONS 1 318 19 YARD BUCKET MAKEIMODEL Cat 3200 LRR JD 2000 Kabello SK295 MONTHLY $3,900.D0 No Bid $4,650.00 $8,550.00 WEEKLY $1,300.00 $1,520.00 $3,850.00 DAILY $436.00 $510.00 $950.00 F- EL 20 MECHANICAL RRQQM MAKEIMODEL Broce RJ350 RJT330 CASIAC Broce Roaco R8.48 C &A MONTHLY $1,360.00 $1,600.00 No Bid $ 00 WEEKLY $450.00 $536.00 ;7 705.05. 00 DAILY $160.00 $200.00 $235,00 21 TA MPER - B MA BT VIBRATOR IOR EQUIRA __a MAKEIMODEL DynaPal LT800 MONTHLY $420.00 No Bid No Bid $603.00 $201.00 W EEKLY $140.00 DAILY $47.00 $67.00 CAT D6D (OR EQUIV) 40 HP 22 DOZERYWRAKE A EM MONTHLY $6,300.00 No Bid No Bid JD 860.1 $8,100.00 $2,700.00 WEEKLY $2,100.00 $900'00 DAILY $700.00 MMAX ( E I ) 23 MONTHLY J - - $1,200.00 - - -- - _ ..... ...__.- No Bid No Bid $2,025.00 ;675.00 WEEKLY _._ ..... __.... - $400.00 _ $225.00 DAILY $140.00 AMMAX (OR E UIV) 24 MONTHLY $1,200.00 No Bid No Bid $2,025.00 $675.00 WEEKLY $400,00 $225.00 DAILY $140.00 25 AIR COMPR - 185 CFM MAKEIMOOEL Airman 185 Airman PD5185S MONTHLY $300.00 No Bid No Bid $684.00 $304.00 EEKLY $100.00 $76.00 DAILY $35.00 STEER LOADER 26 SKID MAKEIMODEL Ca12690 Case 42OLT MONTHLY 51,600.00 No Bid No Bid $2,296.00 $861.00 WEEKLY $535.00 $287.00 DAILY $180.00 27 BUCK WX& MAKEIMODEL at 6 JD31? MONTHLY $900100 No Bid No Bid $1,352.00 $507.00 W EEKLY $300.00 $169.00 DAILY $100.00 2$ UBB - IE 111nGS _ MAKBIMODEL -- cit - 44SE w! H70 er JCB 3C JD 3101 JD310 Stanley MB15EX MONTHLY $3,600.00 $3,500,00 $3,035.00 $3,600.00 WEEKLY $1,200.00 $1,200.00 $1,015.00 $1,200.00 DAILY $400.00 $600.00 $365.00 $400.00 29 LOW GROUND PRESSUR TRACTOR. 80 HP - MAKE/MODEL Cat D4K LGP; 84 HP JD 46OLGP JO 550JIK LGP; 85 HP 106501 LGP MONTHLY $3,000.00 $3,000.00 $3,235.00 $4,725.00 WEEKLY $1,000.00 $1,000.00 $1,120.00 $1,575.00 DAILY $335.00 1 / fw35.00 rn -- �' $365.00 $525.00 Vol. r 6. �- 5 TYPE OF EQUIPMENT "MUSTANG RENTAL SERVICES --R.S. EVERETT & CO. DOGGETT HEAVY MACHINERY WE RENT IT LOW GROUND PRESSURE 30 MAKE/MODEL TR 90HP Cat OK LGP; 96 HP JD 560LGP JD 650JIK LGP; 99 HP J065DJ LGP $4,725.00 MONTHLY $3,200.00 $3,300.04 $1,100.00 $3.540.00 $1,185.00 $1,575.00 WEEKLY $1,070.00 $370.00 $395.00 $6625.00 DAILY $360.00 X A 31 MAKEIMODEL Cat 3240 L Doosan DX300LR JO 250Gt290G MONTHLY $8,300.00 $8,400.00 $8,520.00 No Bid WEEKLY $2,770.00 $2,800.00 $2,890.00 DAILY $925.00 $1,000.00 $950.00 32 - SPECIALTY EXCAVATORS MAY" BATTACH Cat 3200 LRR Doosan OX225 JD 2DOD Kobello SK210 $4,500.00 MONTHLY $4,295.00 $5,000.00 $1,675.00 $5,055.00 $1,745.00 $1,500.00 WEEKLY $1,436.00 $600.00 5885.00 $500.00 DAILY $480.00 PAVING B EAKER -90 LS 33 APT 1240 MAKEIMODEL Sullair 90N $361.00 MONTHLY $180.00 No Bid No Bid $117.00 WEEKLY $60.00 $39.00 DAILY $20.00 CUT-OFF CONCRETE A - 34 1 114" HA n HELD STIHL TS420 MAKEIMODEL Stihl TS 420 $488.00 MONTHLY $360.00 No Bid No Bid $1111DO WEEKLY $120.00 $61.60 DAILY $40.00 & CONCRETE SAW - 35 CUT-OFF MK Diamond 1613 MAKEIMODEL $549.00 MONTHLY No Bid No Bid No Bid $183.00 WEEKLY $61.00 DAILY REACH LIFT; 6000# CAP CITY IR VR63 MAKE/MODEL Cal TL642; 6500#« $2,200.00 0 MONTHLY $1,596.00 No Bid No Bid $825.00 WEEKLY $535.00 $275.00 [ 36 DAILY $180.00 37 REACH JD 170 MAKEIMODEL Cat 301.11C ,$1,440.00 MONTHLY $1,100.00 No Bid No Bid $480.00 WEEKLY $370.00 $160.00 DAILY $125.00 38 REACH Cat 303C CR JD 27D $1,530.00 MAKEIMODEL MONTHLY $1,200.00 No Bid No Bid $510.00 WEEKLY $400.00 $170.00 DAILY $135.00 3 EXCAVATOR; 39 TON, 270 HP JO 350G; 271 HP Kobello SK 295 MAKEIMODEL Cat 336E L; 291 HP Doosan DX350 $7,80000 $8,215.00 $8,550.00 MONTHLY $7,200.00 . $2,600.00 $2.740 .0 $3, 930.00 WEEKLY $2 ,400.00 $900.00 j920.00 $950.00 DAILY $800.00 40 SPECIALTY 24 TON EXCAVATOR WI 5000 0 HAMMER Doosan 0X225 JD 2000 Kobeilo SK21 a MAKE7MODEL Cat 320D L wf H90 Hammer $12,000.DO $12,710.00 $9,000. MONTHLY $12,500.00 $4,000.00 $4,345.00 $3,000.00 WEEKLY DAILY $4170.00 , $1,390.00 $2,000.00 $1,450.00 $1,000.00 41T STRAIGHT W! TILT BLADE JD 85OK•Cab; 205 HP JD 850J MAKEIMODEL Cat D6T XL $7,855.00 $8,100.00 MONTHLY $7,500.00 No Bid $2,615.00 $2,700.00 WEEKLY $2500.00 , $370,00 $900.110 DAILY $835.00 42 TRUCK 3D9 HP MAKEIMODEL Cat 725 No Bid MONTHLY $6,200.00 No Bid No Bid WEEKLY $2,067.00 DAILY $690.00 43 43" LIFT, 31' 5" REACH SkyTran 10054 MAKE)MODEL Cat TL943 $3.500.00 MONTHLY $1,800.00 No Bid No Bid $1.500.00 WEEKLY $600.00 $500.00 DAILY $ 200.00 5 TYPE OF EQUIPMENT "MUSTANG RENTAL SERVICES - R.B. EVERETT & CO. DOGGETT HEAVY MACHINERY WE RENT IT 44 COMPLETE SET MAKEWODEL MONTHLY WEEKLY DAILY Uncoln 2501300 $260.00 585.00 $29.00 No Bid No Bid Lincoln 300 Ranger 5640.00 $240.00 580.00 45 WITH SURGE BREAKS MAKEIMODEL MONTHLY No Bid No Bid No Bid No Bid WEEKLY DAILY 46 48 '748 "MRTH TOP COVER MAKEIMODEL MONTHLY NO Bid No Bid No Bid No Bid WEEKLY DAILY 47 STEER LOADER a. 72" ANGLE BLADE MONTHLY WEEKLY $750.00 $250.00 No Bid No Bid No Bid DAILY $86.00 b. ICOLD PLANER MONTHLY $2,340.00 WEEKLY $780.00 No Bid No Bid No Bld DAILY $260.00 Purchase Price of Bid $336 for Complete Set 0. 77' GRAPPLE BUCKET MONTHLY WEEKLY DAILY $360.00 $125.00 $40.00 No Bid No Bid $720.00 5240.00 $80.00 d. GRAPPLE FORKS MONTHLY WEEKLY $450.00 $160.00 Na Bid No Bid No Bid DAILY $50.00 e. jHYDRAUUC AUGER $738.00 MONTHLY WEEKLY DAILY Bit Price Includes Auger, (1) one Bit and (1) one Extension No Bid Na Bid 5246.00 582 00 S' BIT MONTHLY WEEKLY $400.00 $135.00 No Bid No Bid No Bid DAILY 546.00 li 9" BIT MONTHLY WEEKLY DAILY $400,00 $136.00 W.00 No Bid No Bid $195.00 0 ;65.00 $65. Iii 12" BIT $450.00 MONTHLY WEEKLY DAILY 400.00 $136.00 $45.00 No Bid No Bid $60.00 IV 18" BIT MONTHLY WEEKLY DAILY $400.00 $136.00 $46.00 No Bid Na Bid $640.00 S18 00 $60,00 V 24" BIT MONTHLY WEEKLY MONTHLY $400.00 $135.00 $45.00 No Bid No Bid $616.00 $225.00 $75.00 VI 17' AUGER EXTENSION MONTHLY WEEKLY Included In price above No Bid No Bid $108.00 $36.00 $72.00 DAILY vii 48" AUGER EXTENSION $153.00 MONTHLY WE Included In price above No Bid No Bid $51.00 St7.00 DAILY t. 300 # HYDRAULIC HAMMER MONTHLY WEEKLY DAILY 5500.00 $175.00 $60.00 No Bid No Bid ;1,3t 200 ;482.00 $154.00 DRAULIC TRENCHER NTHLY EKLY S600.00 $200.00 No Bid No Bid No Bid LY 7h.LANDSCAPE $70.00 TILLER NTHLY WEEKLY DAILY S 1, OSO. 00 $360.00 S117.00 No Bid No Bid No Bid i. 84" MATERIAL HANDLING ARM lnm izq - endation: Mustang Rental Services - Sections 1 -14, 16 -34, and 36 -62 R. B. Everett & Co. - Section 15 We Rent It - Section 35 t b Commissio s Duff on this day of "20 the position of V® 1. 15Y Pg- 5� TYPE OF EQUIPMENT '"MUSTANG RENTAL SERVICES ****R. B. EVERETT & CO. DOGGETT HEAVY MACHINERY WE RENT IT MONTHLY $315.00 No Bid No Bid No Bid WEEKLY $105.00 DAILY $35.00 66 MULTI -PURP. BUCKET MONTHLY $675.00 No Bid No Bid No Bid WEEKLY $226.00 DAILY $75.00 k. 7500 CAP. PALLET FORKS $132.00 MONTHLY $120.00 $40.00 No Old No Bid $66.00 WEEKLY 522.00 DAILY $20.00 1, 72 PICK -UP BROOM MONTHLY ROME No Bid No Bid No Bid WEEKLY $345.00 DAILY $115.O m. STUMP GRINDER MONTHLY $700.00 $235.00 No Bid No Bid Na Bid WEEKLY DAILY $60.00 46 HAR E 51001Return > 100 HP = $1501delivery 12 ca for Ds ivtay &2na for Re $1001Retum > 100 HP = $2001dellvery 56.00lLoaded Mile 47 D ELIVERY COMPLETION 2 hrs - 2 days after order 1 - 3 days 2 hrs • 2 days after order 1 day after order ADDRE 6 LOCATION 1276 N Harvey mitcheil Pkwy 8211 Red IU Road 3911 Elaine HWY 6 N. at Woodvlle 3430 Texas Ave Bryan, TX 77802 48 T R86NCH OMCE— Bryan, TX 77A07 Pasadana.TX r7507 Fyif Firvan. TX 77ans 49 NFARE BILLABLE MILES 2 Niles No Bid 4 Mlles 5 Miles 50 MINIMUM RENTAL D 1 Day 1 Day 1 Day No, if notified by 8:00 am Each Day No, if notified M Writ!na EACh Day No, If notified by 8:00 am Each Day NO $ CHARGE FOR RAIN DAYS 52 EMERGENCY RESPONSE TIME .5 - 2 Hours 4. 6 Haurs 2.3 Hours 2 Hours endation: Mustang Rental Services - Sections 1 -14, 16 -34, and 36 -62 R. B. Everett & Co. - Section 15 We Rent It - Section 35 t b Commissio s Duff on this day of "20 the position of V® 1. 15Y Pg- 5� INVITATION TO BID HEAVY MACHINERY RENTAL ANNUAL CONTRACT " BRAZOS COUNTY PURCHASING OFFICE Brazos County Administration Building 200 S. Tx. Ave., Ste. 352 Bid Request No. 2012 -21 Bryan, Texas 77803 Page 1 of 13 Pages Telephone (979) 361 -4292 Bids will be received, publicly opened and read aloud at 2:00 p.m., Mondav, February 20, 2012 in the Brazos County Purchasing Department, 200 South Texas Ave., Ste. 352 Bryan, Texas. A. SCOPE OF BID Bids are solicited for furnishing the merchandise, supplies, service, and/or equipment set forth in this bid request for a period beginning March 2, 2012 through March 1, 2013 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Auditor, unless otherwise specified elsewhere in this bid request. All bidders are required to be informed of these Terms and Conditions and will be held responsible for having done so: Definitions In order to simplify the language throughout this bid, the following definitions shall apply: a. BRAZOS COUNTY - Same as County. b. COMMISSIONERS' COURT - The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all county business as conferred by the State Constitution and Laws. C. CONTRACT - An agreement between the County and a Supplier to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR - The successful Bidder(s) of this bid request. e. COUNTY - The government of Brazos County, Texas and its authorized representative. f. SUB- CONTRACTOR - Any contractor hired by the Contractor or Supplier to furnish materials and services specified in this bid request. 9. SUPPLIER - Same as Contractor. 2. Upon acceptance and approval by the Commissioners' Court, this bid effects a working contract between Brazos County and the successful bidder for the period designated. Vol. Pg Bid Continuation Sheet Bid Request No, 2012 -21 BRAZOS COUNTY, TEXAS Page 2 of 13 Pages 3. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; the bidder must have the bid actually delivered. . The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. 5. Brazos County shall not be responsible for any verbal communication between any employee of the County and any potential bidder. Only written specifications and written price quotations will be considered. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. 7. Bidder must include Employer Identification Number or Social Security Number for the bid to be valid. Should there be a change in ownership or management, the contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. This contract is nontransferable by either party, 9. The County may cancel this contract at any time for any reason, provided a thirty day written notice is given. 10. The bid award shall be based on, but not necessarily limited to, the following factors: a. Cost b. Special needs and requirements of Brazos County C. Samples (testing if needed) d. Delivery e. References f. Brazos County's experience with products bid g. Vendor's past performance record with Brazos County Although the cost of products to be provided is an essential part of the Bid, Brazos County is not obligated to award a contract on the sole basis of cost but will award to vendor considered to be the best value to Brazos County. The award will be made to one or multiple vendors based on whichever is in the best interest of Brazos County. 11. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 12. Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. Vol. S p (p6 Bid Continuation Sheet Bid Request No. 2012 -21 BRAZOS COUNTY, TEXAS Page 3 of 13 Pages 13. This agreement shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this agreement. 14. Bids must be submitted on units of quantity specified. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the bidder to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 15. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding orders. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled and the bidder barred from quoting in future bids. 16. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 17. Bids must be submitted on this form. If you cannot download this document, please call 979 / 361 — 4292 and request a copy be faxed or mailed to you. Bid must be submitted in a sealed envelope clearly labeled with the Bid Dumber and Vendor name to ensure proper recognition upon its arrival. Bid will not be considered if submitted by telephone, fax or any other means of rapid dispatch, nor will a bid be considered if submitted to any other person or department other than specifically instructed. is. If the recipient of bid notification is unable to bid, this form should be returned to the Purchasing Department before opening time and a reason given for not bidding if the bidder desires to be notified of future Brazos County bids. 19. Bids must show full firm name, mailing address and telephone number and be manually signed by an authorized sales or quotation representative of the bidder. Firm name and authorized signature shall appear in each space provided. 20. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. 21. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos County web site at www.co.brazos.tx.us upon award of bid by Commissioner's Court. 23. Brazos County reserves the right to extend this contract annually for a maximum of three (3) additional one (1) year periods with no changes in the terms or conditions of this contract, if agreed upon by both parties. Vol. � 5 � ?g. Bid Continuation Sheet Bid Request No. 2012 -21 BRAZOS COUNTY, TEXAS Page 4 of 13 Pages 23. The successful offeror agrees to extend prices and terms to all entities who have entered or will enter into joint purchasing inter -local cooperation agreements) with Brazos County. 24. Three (3) references are to be provided by bidder, Failure to submit references may result in disqualification of bid. C. SPECIAL PROVISIONS All deliveries are to be made F.O.B. Brazos County Road and Bridge Department, during regular working days, Monday through Thursday, and between the hours of 7:30 AM and 5:30 PM, unless otherwise requested by the County. Any variations from these specifications must be included on the Bid Documents or on a separate attachment to the Bid, This attachment should be clearly labeled as such. All vendors must be recognized and authorized dealers of the products specified. 4. The unit(s) shall be completely assembled, adjusted, and include all standard and supplemental equipment installed, and the unit made ready for continuous operation. 5. The unit(s) provided shall meet or exceed all Federal and State of Texas safety, health, lighting, and noise regulations and standards in effect and applicable to the equipment furnished at the time of manufacture. 6. Bidders must submit with their bid, if possible, the latest published price list pertaining to rental equipment that the Bidder proposes to furnish. 7. Brazos County reserves the right to lease a piece of equipment that is not listed in this Bid. In this case, prices must be comparable to the bid prices and the clauses and conditions of this bid will apply to all such transactions. The County does not guarantee to purchase any minimum quantitiesitime. If any quantities /time is listed in the bid, they are estimated quantities/time used for calculating purposes only. 9. In the event the Supplier is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Supplier's control, the County reserves the right to purchase these items from any source, without causing this contract to be canceled. 10. Vendor will be required to notify the County Engineer's Office in the event of unforeseen delay arising in the delivery of specified equipment. In the event a delivery will not arrive at the job site within two (2) hours of designated time Brazos County shall have the right to refuse acceptance of the order. 159 gig.a Bid Continuation Sheet Bid Request No. 2012 -21 BRAZOS COUNTY, TEXAS Page 5 of 13 Pages 11. Vendor will be required to deliver to job site in Brazos County when and where requested and remain on the job. 12. Brazos County reserves the right to test any materials delivered at the site for compliance with specifications. The Bidder will remove immediately from the job site or right of way any equipment that is deemed unsatisfactory. D. SPECIFICATIONS Bidder must send a copy of the lease agreement and rental contract with the Bid. Any conflicts between the terms and conditions of the lease agreement and the terms and conditions of Brazos County (this bid and the standard terms and conditions), Brazos County's terms and conditions shall supersede those of the vendor. 2. The rate quoted wilt include tires, repairs, etc. No additional payment will be made for tire wear or damage due to County Project working conditions. 3. The County will not be held accountable for vandalism. 4. The equipment delivered to the County will be in all respects in good condition and will comply with OSHA requirements. The following information is required on ALL bids: a. Overtime rates - how they are applied to the price bid. b. Minimum rental periods for all equipment. C. Charges for "rain days ". d. Transportation and delivery charges. e. Response time for emergencies b. The monthly cost will consist of 30 (thirty) days. In the event that Brazos County keeps the equipment over the monthly allotment, the additional days will be billed at a prorated cost of 1/30 of the monthly charge per day. 7. The weekly cost will consist of 7 (seven) days. In the event that Brazos County keeps the equipment over the weekly allotment, the additional days will be billed at a prorated cost of 1/7 of the weekly charge per day, 8. The daily cost will consist of 24 (twenty -four) hours. In the event that Brazos County keeps the equipment over the daily allotment, the additional hours will be billed at a prorated cost of 1, of the daily rate per hour. 9. In the event that inventory or property tax will be charged, the vendor is required to include the inventory or property tax in the bid price. When invoicing, the inventory or property tax should be broken down separately with the total invoice not to exceed the amount of the bid price. voi. 1 S g pg. Bid Continuation Sheet Bid Request No. 2012 -21 BRAZOS COUNTY, TEXAS Page 6 of 13 Pages 10. Vendor will be required to maintain proper permits, licensing, and or registration for all rented equipment as required by the State of Texas, for equipment to operate on Brazos County roads and/or property. 11. If equipment is rented for an extended amount of time, the vendor will still be required to maintain that equipment (ex: oil changes, tire repair, etc.) E. LIQUIDATED DAMAGES If the Bidder cannot deliver the equipment with seven (?) working days after receipt of order from Brazos County, the County reserves the option of renting the equipment elsewhere and charging the difference in price to the Bidder. F. INSURANCE REQUIREMENTS The Bidder shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by the County before any deliveries can be made. 2. The Bidder shall furnish and keep in full force the following insurance during the term of this Contract: a. Statutory Workmen's Compensation and Employer's Liability Insurance. b. - General Liability with limits for bodily injury and for property damages of not less than $1,000,000 CSL with Brazos County named as an additional insured. C. Comprehensive Automotive Liability with single limits of $700,000 for Bodily Injury and Property Darnage Liability. d. Cargo Insurance to sufficiently cover materials transported. 3. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Bidder receives totification of award. 4. The Vendor agrees to hold harmless Brazos County from any and all claims and liability due to the acts of the Vendor's employees and the operation of his equipment. The Vendor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Vendor's employees' activities. Further, the Vendor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Vendor. `�1 ®l. 1 15 9 pg. (9 �� - Bid Continuation Sheet Bid Request No. 2012 -21 BRAZOS COUNTY, TEXAS Page 7 of 13 Pages G. QUOTATION Fill in the blanks supplies with the unit price that is firm for the entire contract period. If a piece of equipment is bid which differs from the item description, please enumerate the differences as completely as possible. Item Description Monthly Weekl Daily 1. Backhoe/Loader and accessories; 62 HP Model: $ $ $ 2. Small crawler Tractor with 6 -way blade; 64 HP Model: JOHN DEERE 450 $ 3,000.00 $1,000.0 $335.00 3. Crawler type Tractor; 80 HP Model: JOHN DEERE 550 $ 3,300.0 $1, ]90.00 $32A nn 4. Crawler type Tractor; 140 HP Model: $ $ $ 5. Scraper; 11 cubic yard Model: 6. Scraper; 17 cubic yard Model: 7. Scraper; 22 cubic yard Model: 8. Crawler type low ground pressure Tractor; 140 HP Model: $ $ $_ 9. Disc Plows; 36 hinge offset Model: 10. Crawler type Loader; 1 -1 /2 yard bucket; 80 HP Model: $ $ $ 11. Wheeled type Loader; 1 -1 /2 yard bucket; 80 HP Model: VOL i 5g Pg. '(95 Bid Continuation Sheet Bid Request No. 2012 -21 BRAZOS COUNTY, TEXAS Page 8 of 13 Pages 12. Pneumatic Roller, 18 tons, 9 wheels Model: $ $ $ 13. Soil Compactor, vibratory, padded drum, 25 tons, 84" Model: DYNAPAC CA250PD $ 3,200.00 $ ,1, 070.00 $ 360.00 14. Soil Compactor, vibratory, smooth drum, 25 tons, 84" Model; DYNAPAC CA2500 $ 3, 100.00 $ 1, 0 35.00 $ 34 15. Asphalt Recycler, Bomag MPH 100 or equivalent Model: RS350 TEREX $ 10,500.0 0 $ 4,000.00 $ 2,500.00 16. Pulver Mixer Model RS350 TEREX $ 8,450.00 $ 2,835.00 $ 945.00 17. Water Truck, 1,200 - 2,000 gallon capacity Model: $ $ $ 18. Motor Grader; 135 HP Model: $ $ $ 19. Excavator, 26 tons, 1 -3/8 yard bucket Model: S $ $ 20. Self Propelled Mechanical Broom Model: PJT350 CAB /AC BRUCE $ 1,600.00 $ 535.00 $ 200.00 21. Tamper. Make: Bomag, BT 58 Vibrator or Equivalent $ $ $ 22. Caterpillar D6D (or Equivalent) Clearing Dozer; With Rake - 140 HP S _ _ _ __ S $ 23. Rammax (or Equivalent)Trench Compactor; Walk Behind - Width 24/33 $ $ 24. Rammax (or Equivalent) Remote Trench Compactor; Width 24/33 $ $ $ 25. Air Compressor; 185 CFM V0 ) J8 pg. �� Bid Continuation Sheet Bid Request No. 2012 -21 BRAZOS COUNTY, TEXAS Page 9 of 13 Pages Model: $ $ $ 26. Skid Steer Loader (Bobcat); Min. 58 H.P., .5 Yd. (1/2 YD) G P Bucket w/Track - Not Wheels Model: $ $ $ 27. Slid Steer Loader (Bobcat); Min. 58 H.P., .5 Yd. (112 YD) G P Bucket w/ Wheels - Not Tracks Model: $ $ $ 28. Rubber Tire Loader w/Hammers, Loader/Hammer 1000# IE Model: JCB 3C W /HAMMER $ 3 , 500 $ 1.200.00 $ 600.00 29. Low Ground Pressure Tractor; 80 HP, P.A.T. Blade- 17,800# Model: JD 45OLGP $ _ 3,000.00 $ 1,000.0 $ 335.00 30. Low Ground Pressure Tractor, 90 HP, P.A.T. Blade- 20,200# Model: 550LGP $ 3, 300.0 $ 1,100.0 31. Specialty Excavator; Long Reach -60' Reach, 48'0" Depth Model: DQOSAN DX30OLR $ 8,400.00 $ 2, B00. 0 0 $ 1, 000.0 32. Specialty Excavators; Excavator W/Thumb Attachment Model: 000SAN DX225 $ _ 5, 000.00 $ 1,675. . $ 600.00 33. Paving Breakers; 90 lbs.(air operated) Model: $ $ $ 34. Cut -Off and Concrete Saw; 14 in. Hand Held Model: $ - $ 35. Cut -Off and Concrete Saw; 13 hp. Push Model Model: $ $ $ 36. Reach Lit 6040 # Capacity Model: $ 37. Mini Excavator, 18 HP, 6' 10" Depth Vol. I S g pg. U� Bid Continuation Sheet Bid Request No. 2012 -21 BRAZOS COUNTY, TEXAS Page 10 of 13 Pages b. Cold Planer Model: $ $ S 38. Mini Excavator, 30 HP, 9' 11" Depth Model: $ S $ 39. Excavator; 39 ton, 270 HP Model: DOOSAN DX350 $ 7,800.00 $ 2,600.00 $ 900.00 40. Specialty 24 ton Excavator w/ 5000# hammer $ $ Model: DOOSAN OX225 $ 12,000.00 $ 4,000.00 $ 2,000.00 41. Crawler Dozer; 200 HP, Straight w/ Tilt Blade i. 6" Bit Model: $ $ $ 42. 25 Ton Articulated Off Road Truck; 309 HP $ $ Model: $ $ $ 43. Telescopic Forklift; 9,000 #, 43' Lift, 31' S" Reach Model: $ $ $ 44. Welder; Lincoln 250/300 Amp or Equivalent, w/ Leads, complete set Model: $ $ $ 45. Pressure Washer /Trailer with Hitch with surge brakes and two (2) 200 - gallon water tanks Model: $ $ $ 46. Man Bucket (Work Basket) 48" x 48" Suspended with Top Cover - Standard Model Model: $ $ S 47. Attachments for Skid Steer Loaders a. 72" Angle Blade $ $ $ b. Cold Planer $ $ $ i. Purchase price of bid $ c. 72" Extreme Duty Root Grapple Bucket I Grapple Forks $ $ $ e. Hydraulic Auger i. 6" Bit $ $ $ ii. 9" Bit $ $ 'Vol. pg. Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No. 2012 -21 Page 11 of 13 Pages iii. 12" Bit iv. 18" Bit v. 24" Bit vi. 12" Auger Extension vii. 48" Auger Extension f, 300 Pound Hyd. Hammer g. Hydraulic Trencher h. Landscape Tiller i. 84" Material Handling Arm j. 66" Multi - Purpose Bucket k. 750# Capacity Pallet Forks 1. 72" Pick -up Broom m. Stump Grinder Bid Request No. 2012 -21 Page 11 of 13 Pages Each Way 46. Delivery charge is $ 200.00 It is charged per (circle one) loaded mile or round trip mile or other 47. Delivery can be completed in approximately 1 to 3 days after receiving order. 48. State the complete address of your nearest branch office: 8211 RED BLUFF ROAD PASADENA, TEXAS 77507 49. Number of billable miles from nearest branch to Brazos County Road & Bridge Department, located 50. Emergency contact information: QUENTIN HENRY, Sales Rep. 979 --777 -4289 WADE TINDALL, Ren Mgr. 281- 932 -0782 TONY SMITH, Service Mgr. 281 -831 - 4 5 49 51. Minimum rental period: 1 DAY 52. Do you charge for "Rain Days "? If so, what documentation is required? NO CHA FOR RAIN DAYS IF WE ARE NOTIFIED IN WR THE DAY IT IS RAINING. 53. Response time in case of emergency: 4 to 6 VOL 159 hours Pg. 6 1 $ $ $ $ $ $ $ $ $ Each Way 46. Delivery charge is $ 200.00 It is charged per (circle one) loaded mile or round trip mile or other 47. Delivery can be completed in approximately 1 to 3 days after receiving order. 48. State the complete address of your nearest branch office: 8211 RED BLUFF ROAD PASADENA, TEXAS 77507 49. Number of billable miles from nearest branch to Brazos County Road & Bridge Department, located 50. Emergency contact information: QUENTIN HENRY, Sales Rep. 979 --777 -4289 WADE TINDALL, Ren Mgr. 281- 932 -0782 TONY SMITH, Service Mgr. 281 -831 - 4 5 49 51. Minimum rental period: 1 DAY 52. Do you charge for "Rain Days "? If so, what documentation is required? NO CHA FOR RAIN DAYS IF WE ARE NOTIFIED IN WR THE DAY IT IS RAINING. 53. Response time in case of emergency: 4 to 6 VOL 159 hours Pg. 6 1 Bid Continuation Sheet Bid Request No. 2012 -21 BRAZOS COUNTY, TEXAS Page 12 of 13 Pages H. REFERENCES Vendors shall provide a list of at least three (3) references, where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company; entity for which the prior work was performed to contact these references. :4 negative reference may be grounds for disqualification of bid. Company /Entity: Contact: Phone: Email: Company /Entity: Contact: Phone: Email: Company /Entity Contact: Phone: Email: BRAZORIA COUN'T'Y C HARLES CROOK 979- 864 -1265 t[ai► +�aAr.� LARNE HARDING 281- 534 -4152 CHANGERS COUNTY RD & BRIDGE 409- 267 -8309 VOL ,j 56 Pg. 7 O Bid Continuation Sheet BRAZOS COUNTY, TEXAS H. CERTIFICATION OF BID P. O. BOX 7300 The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other bidder, and that the contents of this bid have not been communicated to any other bidder prior to the official opening of this bid. By signing below, the bidder fu agrees to all of the terms and conditions of this bid and attests that they can perform and pro d as this bi stat Signed By: Title: Vice Pres Typed Name: DEAN HENDERSON Company Name: R. B • E.CEREI'T & COMPAN Mailing Address: Employer Identification Number: CORPORATE SEAL IF SUBMITTED BY A CORPORATION END OF BID REQUEST NO. 2012-21 By signing below, Brazos County agrees that this bid, 2012 -21, will be awarded as dictated on the associated bid tabulation sheet, to the vendor whose name appears above and both parties agr a to t rm con itio s-eaijT ne rein, B y: Brazos County Commissioner's CourtVt `�' (✓' �/ e.,. Date Z 'g 1 1 t Attest: Brazos County Bid Request No. 2012 -21 Page 13 of 13 Pages Phone No. 281 - 991 -8161 PASADENA TEXAS 77508 P. O. Box or Street City State Zip 74- 0615140 Vol. 1 6D pa. INVITATION TO BID HEAS'Y MACHINERY RENTAL ANNUAL CONTRACT BRAZOS COUNTY PURCHASING OFFICE Brazos County Administration Building 200 S. Tx. Ave., Ste. 352 Bid Request No. 2012 -21 Bryan, Texas 77803 Page 1 of 13 Pages Telephone (979) 361 -4292 Bids will be received, publicly opened and read aloud at 2:00 p.m., Monday, February 20, 2012 in the Brazos County Purchasing Department, 200 South Texas Ave., Ste. 352, Bryan, Texas, A. SCOPE OF BID Bids are solicited for furnishing the inerchandise, supplies, service, and /or equipment set forth in this bid request for a period begin. -n March 2, 2012 through March 1, 2013 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDLS G The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Auditor, unless otherwise specified elsewhere in this bid request. All bidders are required to be ir of these Terms and Conditions and will be held responsible for having done so: Definitions In order to simplify the language throughout this bid, the following definitions shall app) %". a. BRAZOS COUNTY - Same as County. b. COMMISSIONERS' COURT - The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all county busing! s as conferred by the State Constitution and Laws. C. CONTRACT - An agreement between the County and a Supplier to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR - The successful Bidder(s) of this bid request. e. COUNTY - The government of Brazos County, Texas and its authorized representative. f. SUB - CONTRACTOR - Any contractor hired by the Contractor or Supplier to fug Wish materials and services specified in this bid request. g. SUPPLIER - Same as Contractor. 2. Upon acceptance and approval by the Commissioners' Court, this bid effects a working contract bet k , - een Brazos County and the successful bidder for the period designated. Uhl Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No. 2012 -21 Page 2 of 13 Pages Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered, the bidder must have the bid actually delivered. 4. The County reserves, the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. 5. Brazos County shall not be responsible for any verbal communication between any employee of the County and any potential bidder. Only written specifications and written price quotations will be considered. (. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. Bidder must include Employer Identification Number or Social Security Number for the bid to be valid. Should there be a change in ownership or management, the contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. This contract is nontransferable by either party. 9. The County may cancel this contract at any time for any reason, provided a thirty day written notice is given. 10. The bid award shall, be based on, but not necessarily limited to, the following factors: a. Cost b. Special needs and requirements of Brazos County C. Samples (testing if needed) d. Delivery e. References f. Brazos County's experience with products bid g. Vendor's past performance record with Brazos County Although the cost of products to be provided is an essential part of the Bid, Brazos County is not obligated to award a contract on the sole basis of cost but will award to vendor considered to be the best value to Brazos County. The award will be made to one or multiple vendors based on whichever is in the best interest of Brazos County. H. Acceptance of merchandise, work, and /or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 12. Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. Vol. 158 Pg� � 3 Bid Continuation Sheet Bid Request No. 2012.21 BRAZOS COUNTY, TEXAS Page 3 of 13 Pages 13. This agreement shall be governed by the Uniform Commercial' Code as adopted in the State of Texas as effective and in force on the date of this agreement. 14, Bids must be submitted on units of quantity specified. In the event of errors in extended prices the unit price shall govern, Any suggested change in quantity on the part of the bidder to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 15. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding orders. if delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled and the bidder barred from quoting in future bids. 16. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 17. Bids must be submitted on this form. If you cannot download this document, please call 979 / 361: — 4292 and request a copy be faxed or mailed to you. Bid must be submitted in a sealed envelope clearly labeled with the Bid Number and Vendor name to ensure proper recognition upon its arrival. Bid will not be considered if submitted by telephone, fax or any other means of rapid dispatch, nor will a bid be considered if submitted to any other person or department other than specifically instructed. 18. If the recipient of bide notification is unable to bid, this form should be returned to the Purchasing Department before opening time and a reason given for not bidding if the bidder desires to be notified of future Brazos Counvy bids. 19. Bids must show full firm name, mailing address and telephone number and be manually signed by a,-i authorized sales or quotation representative of the bidder. Firm name and authorized signature shall appear in each space provided. 24. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. 21. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos County web site at wwNN, upon award of bid by Commissioner's Court. 23. Brazos County reserves the right to extend this contract annually for a maximum of three (3) additional one (1) year periods with no changes in the terms or conditions of this contract, if agreed upon by both parties. Vol. 16 K Pg . ��1 N- Bid Continuation Sheet Bid Request No. 2012.21 BRAZOS COUNTY, TEXAS Page 4 of 13 Pages 23. The successful offeror agrees to extend prices and terms to all entities who have entered or will enter into joint purchasing inter -local cooperation agreement(s) with Brazos County, 24. Three (3) references are to be provided by bidder. Failure to submit references may result in disqualification of bid. C. SPECIAL PROVISIONS All deliveries are to be made F.O.B. Brazos County Road and Bridge Department, during regular working days, Monday through Thursday, and between the hours of 7:30 AM and 5:30 PM, unless otherwise requested by the County. 2. Any variations from these specifications must be included on the Bid Documents or on a separate attachment to the Bid. This attachment should be clearly labeled as such. All vendors must be recognized and authorized dealers of the products specified. 4. The unit(s) shall be completely assembled, adjusted, and include all standard and supplemental equipment installed, and the unit made ready for continuous operation. 5. The unit(s) provided shall meet or exceed all Federal and State of Texas safety, health, lighting, and noise regulations and standards in effect and applicable to the equipment furnished at the time of manufacture. 6. Bidders must submit with their bid, if possible, the latest published price list pertaining to rental equipment that the Bidder proposes to furnish. 7. Brazos County reserves the right to lease a piece of equipment that is not listed in this Bid. In this case, prices must be comparable to the bid prices and the clauses and conditions of this bid will apply to all such transactions. 8. The County does not guarantee to purchase any minimum quantities /time. If any quantitiesi'time is listed in the bid, they are estimated quantities /time used for calculating purposes only. 9. in the event the Supplier is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Supplier's control, the County reserves the right to purchase these items from any source, without causing this contract to be canceled. 10. Vendor will be required to notify the County Engineer's Office in the event of unforeseen delay arising in the delivery of specified equipment. In the event a delivery will not arri %e at the job site within two (2) hours of designated time Brazos County shall have the right to refuse acceptance of the order. VOL- p - 7 S Bid Continuation Sheet Bid Request No. 2012.21 BRAZOS COUNTY, TEXAS Page 5 of 13 Pages 11. Vendor will be required to deliver to job site in Brazos County when and where requested and remain on the job. 12. Brazos County reserves the right to test any materials delivered at the site for compliance with specifications. The Bidder will remove immediately from the job site or right of way any equipment that is deemed unsatisfactory. D. SPECIFICATIONS Bidder must send a copy of the lease agreement and rental contract with the Bid. Any conflicts between the terms and conditions of the lease agreement and the terms and conditions of Brazos County (this bid and the standard terms and conditions), Brazos County's terms and conditions shall supersede those of the vendor. 2. The rate quoted will include tires, repairs, etc. No additional payment will be made for tire wear or damage due to County Project working conditions. The County will not be held accountable for vandalism. The equipment delivered to the County will be in all respects in good condition and will comply with OSHA requirements. The following information is required on ALL bids: a. Overtime rates - how they are applied to the price bid. b. Minimum rental periods for all equipment. C. Charges for "rain days ". d. Transportation and delivery charges. e. Response time for emergencies The monthly cost will consist of 30 (thirty) days. In the event that Brazos County keeps the equipment over the monthly allotment, the additional days will be billed at a prorated cost of 1/ 0 of the monthly charge per day. The weekly cost will consist of 7 (seven) days. In the event that Brazos County keeps the equipment over the weekly allotment, the additional days will be billed at a prorated cost of 1i7 of the weekly charge per day. The daily cost will consist of 24 (twenty -four) hours. in the event that Brazos County keeps the equipment over the daily allotment, the additional hours will be billed at a prorated cost of 1/24 of the daily rate per hour. In the event that inventory or property tax will be charged, the vendor is required to include the inventory or property tax in the bid price. When invoicing, the inventory or property tax should be broken down separately with the total invoice not to exceed the amount of the bid price. Vol. 15 1 Pg. Bid Continuation Sheet Bid Request No. 2012 -21 BRAZOS COUNTY, TEXAS Page 6 of 13 Pages 10. Vendor will be required to maintain proper pen licensing, and or registration for all rented equipment as required by the State of Texas, for equipment to operate on Brazos County roads and/or property. I. If equipment is rented for an extended amount of time, the vendor will still be required to maintain that equipment (ex: oil changes, tire repair, etc.) E. LIQUIDATED DAMAGES If the Bidder cannot deliver the equipment with seven (7) working days after receipt of order from Brazos County, the County reserves the option of renting the equipment elsewhere and charging the difference in price to the Bidder. F. INSURANCE REOUIREME_NTS The Bidder shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of insurance must be approved by the County before any deliveries can be made. The Bidder shall furnish and keep in full force the following insurance during the term of this Contract: a. Statutory Workmen's Compensation and Employer's Liability Insurance. b. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 CSL with Brazos County named as an additional insured. C. Comprehensive Automotive Liability with single limits of $500,000 for Bodily injury and Property Damage Liability. d. Cargo Insurance to sufficiently cover materials transported. 3. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Bidder receives notification of award, 4. The Vendor agrees to hold harmless Brazos County from any and all claims and liability due to the acts of the Vendor's employees and the operation of his equipment. The Vendor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Vendor's employees' activities. Further, the Vendor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Vendor. Vol. - I eS P � 1. Bid Continuation Sheet Bid Request No. 2012.21 BRAZOS COUNTY, TEXAS Page 7 of 13 Pages G. QUOTATION Fill in the blanks supplies with the unit price that is firm for the entire contract period. If piece of equipment is bid which differs from the item description, please enumerate the differences as completely as possible. Item Description • Monthly W_ eek1Y Dail 1. Backhoe /Loader and accessories; 62 HP Model: TD3ro7 $ 12-,5 $ 5 35 $ .19.5 2. Small crawler Tractor with 6 -way blade; 64 HP Model• 'YD 4S L-4 $ 2.700 $ 900 $ 30 3. Crawler type Tractor; 80 HP Model:.Tl> bs'> 5 L-e,P $ ' 4 1/7 1 - S $_ /S $ Sz5' 4. Crawler type Tractor; I40 HP Model: TD - 700 -7- P 5. Scraper; I I cubic yard Model: /V/-I $ $ $ 6. Scraper; 17 cubic yard Model: ,NIh' $ $ $ 7. Scraper; 22 cubic yard Model: N 1i4 $ $ $ 8. Crawler type low ground pressure Tractor; 140 HP Model: 3 - 1>7o0Z - 1- $ gSoo $ IS' ©0 $ -'C r-> 9. Disc Plows; 36 hinge offset Model: /r1r4 $ $ $ 10. Crawler type Loader; 1 -1/2 yard bucket; 80 HP Model j? A-T - 153 $ (6I1; $ ZZaS $ 7.3.5' H. Wheeled type Loader; 1.1 /2 yard bucket; 80 HP Model: VOLVO 000 _ $ 48S $ I love $ S35' Vol. _ 59. p -Wo Bid Continuation Sheet Bid Request No. 2012.21 BRAZOS COUNTY, TEXAS Page 8 of 13 Pages 12. Pneumatic Roller, 8 tons, 9 wheels Model: e $ $ $ 13. Soil Compactor, vibratory, padded drum, 25 tons, 84" Model: 5©10a $ 39-.S $ I - ATS $ 1 4 14. Soil Compactor, vibratory, smooth drum, 25 tons, 84" Model: fg- S D 1 l, $ 3e z S $ / - Z - 7 s - $ 4 15. Asphalt Recycler, J�omag MPH 100 or equivalent Model: w $ $ $ 16. Pulver Mixer Model: / /e $ $ $ 17. Water Trucic, 1,200 - 2,000 gallon capacity Model: $:v" Fssa L abwe u zovc $ 5Z 9 Z $ Bfo a $ Zee 18. Motor Grader; 135 HP Model rv'10 ellp 19. Excavator, 26 tons, 1 -3/8 yard bucket Model: kWN.L0 SUILC $ 0T S ZOZS $ 67.5 S BSSo $ 3"0 $ 4.s 20. Self Propelled Mechanical Broom Model: R15 -4a C +R $ Z t $ 705' $23 21. Tamper. Make: Bomag, BT 5e Vibrator or Equivalent 1?Yj4*Att 4T eoc+ $ U 1 $ 4 - 7 22. Caterpillar D61) (or Equivalent) Clearing Dozer; With Rake - 140 HP-n> 8sa3" L-6 P $ Sr o a $ 270 0 $ R 00 23. Rammax (or Equivalent)Trench Compactor; Walk Behind - Width 24/33 $ ZCZS $ 4 $ 2 24. Rammax (or Equivalent) Remote Trench Compactor; Width 24/33 $7V - Z5 $ 47 S $ 7-14 ,S 25. Air Compressor; 185 CFM Vol. Bid Continuation Sheet Bid Request No. 2012 -21 BRAZOS COUNTY, TEXAS Page 9 of 13 Pages Model: m4j 7 1>5 193" 5 $( $ 3C4 $ 7 4 26. Skid Steer Loader (Bobcat); Min. 58 H.P., .5 Yd. (1/2 YD) G P Bucket w/Track - Not Wheels Model: ic"E 020 GT $ Z24 ( $ �� 1 $ 2's 7 27. Skid Steer Loader (Bobcat); Min. 58 H.P., .5 Yd. (1/2 YD) G P Bucket w/ Wheels - Not Tracks Model: 317 $ 13,52 $ 07 $ G q 28. Rubber Tire Loader w /Hammers, Loader /Hammer 1000# IE Model: SU? }o j7x t" t91 $ boo $ lZo $ µo0 29. Low Ground Pressure Tractor; 80 HP, P.A.T. Blade- 17,8004 Mode L .J - D e� ,$"b =- L E7? $ #775 $ ,S7 $ 30. Low Ground Pressure Tractor. 90 HP, P.A.T. Blade- 20,2004 Model: UD L5bT L,�, P $ 9 $ is7S $ s ZS' 31. Specialty Excavator- Long Reach -60' Reach, 48'0" Depth Model: AF $ $ $ 32. Specialty Excavators; Excavator WiThumb .Attachment Model: Kojm o S KQ.10 $ gC00 $ IS $ s"o 0 33. Paving Breakers; 90 tbs.(air operated) Model: Z{ -F'T' 240 $ 35 $ 117 $ 3 I 34. Cut -Off and Concrete Saw; 14 in. Hand Held Model: 7s+42 $ 4 18 35. Cut -Off and Concrete Saw; 13 hp. Push Model Model: 1K K r pa 12 1 _ $ 6 4 7 $ 18:3 $ � 36. Reach Lift; 6000 4 Capacity Model: t04.36 $ 2zpa $ 82 $ 775_ 37. Mini Excavator, 18 HP, 6' 10' Depth VOI. il 5g Pg. 9 Bid Continuation Sheet Bid Request No. 2012.21 BRAZOS COUNTY, TEXAS Page 10 of 13 Pages Model: 7k> 11 j> y B $ 16 o 38. Mini Excavator, 30 HP, 9' 1 l" Depth Model: 2`7 D $ IS3p $ x $ 1 - 7 0 39. Excavator; 39 ton, 270 HP Model: 1�oHEcdp .SK 7-4S" $ B 55a $ 1 7.5 - 0 40. Specialty 24 ton Excavator w/5000# hammer Model:4ig ..Sk210 $ QODd $ o a a $ !000 41. Crawler Dozer; 200 HP, Straight w/ Tilt Blade Model: > 8s'a �y $ $/D O $ 2 7 9© o 42. 25 Ton Articulated Off Road Truck; 309 HP Model: "LA $ $ $ 43. Telescopic Forklift; 9,000 #, 43' Lift, 31' 5" Reach Model: �*YIIA:k' 100 6 $ 36 - 00 $ t,So e $ 6­00 44. Welder; Lincoln 250/300 Amp or Equivalent, w/ Leads, complete set Model: t4w4ptA1 30o p4w&4q2 $ &qo $ 2140 $ 80 45. Pressure Washer/Trailer with Hitch with surge brakes and two (2) 200 - gallon water tanks Model: jq $ $ $ 46. Man Bucket (Work Basket) 48" x 48" Suspended with Top Cover- Standard Model Model: M /A $ $ $ 47. Attachments for Skid Steer Loaders a. 72" .Angle Blade $ A $ $ b. Cold Planer $ ' $ $ i. Purchase price of bid $ 'V/1 e. 72" Extreme Duty Root Grapple Bucket $ '7Z0 $ 2q0 $ S o d. Grapple Forks $ t. 6'r $ $ e. Hydraulic Auger '73 E log i. 6" Bit $ a /to $ $ ii. 9" Bit $ 5 - 95 $ 145 $ (05 Vol. 5E pg• i_ Bid Continuation Sheet Bid Request No. 2012 -21 BRAZOS COUNTY, TEXAS Page 11 of 13 Pages iii. 12" Bit $ 14S6 $ $ iv. 18" Bit $ 3WO $ ! gv $ 60 v. 24" Bit $ l07 $ 225 $ -7 vi. 12" Auger Extension $ !o9 $ 3 1w $ / Z vii. 48" Auger Extension $ 1 ,53 $ 5 $ t7 f 300 Pound Hyd. Hammer $ X312 $ 4 rr Z $ 1 to g. Hydraulic Trencher $ 1 $ $ h. Landscape Tiller $ K $ $ i. 84" Material Handling Arm $ 044 $ $ j. 66" Multi - Purpose Bucket $_ ido $_ T $_ k. 750# Capacity Pallet Forks $ l32 $ $ Zg- I. 72" Pick -up Broom $ WIA $ $ m. Stump Grinder $ N /i9 $ $ 46. Delivery charge is $ �. 60 per mile. It is charged per (circle one aded mile or round trip mile or other 47. Delivery can be completed in approximately 1 days after receiving order. 48. State the complete address of your nearest branch office: 30 3c S . rm Nrtw 7`x 7? 8 o z 49. Number of billable miles from nearest branch to Brazos County Road & Bridge Department, located 50. Emergency contact information: -- 5He r24-f' .5;0 el" _ 4<t2— 3 /S � 3&ePrr 7 i • 2S5 - - n - 7e _. 51 52. 53 Minimum rental period: l _ Z>t4 -5' Do you charge for "Rain Dav:, "? If so, what documentation is required ?, Response time in case of emergency: Z hours Vol.. I G9 ga Bid Continuation Sheet Bid Request No. 2012.21 BRAZOS COUNTY, TEXAS Page 12 of 13 Pages H. REFERENCES Vendors shall provide a list of at least three (3) references, where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company /entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Company /Entity: Contact: —Aae� Phone: 9 Email: 9 Company /Entity: Contact: P6JOS L E.E Phone: q7k- 41 7, r UY Email: &pe-au5lCe. R — oN5104- 14-7r6AJ .CZm Company /Entity: �I e5'cb a r L k 077Lu c Contact: C_ &4' Y - K �Sc rG _ Phone: ' 7 3 - Ltso - 9 33 Email: I 93 Vol. Pg. Bid Continuation Sheet BRAZOS COUNTY, TEXAS H. CERTIFICATION OF BILK Bid Request No. 2042.24 Page 43 of 43 Pages The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other bidder and that the contents of this bid have not been communicated to any other bidder prior to the official opening of this bid. By signing below, the bidder further agrees to all of the terms and conditions of this bid and attests that they can perform and provide as this did states_ Signed By: Typed Name: Title: irJ y Company Name: Gve l 4 .L - Phone No. g7� -;gL3 •oa VS Mailing Address: 3o3o 5, ke a 77,1012— P. O. Box. or Street City State Zip Employer Identification Number: . tl 3 - 3 3 - L1a 7 8 CORPORATE SEAL IF SUBMITTED BY A CORPORATION END OF BID REQUEST NO. 2012-21 By signing below, Brazos County agrees that this bid, 2012 -21, will be awarded as dictated on the associated bid tabulation sheet, to the vendor whose name appears above and both parties agree to the terms and conditions contained herein. Brazos County Commissioner's Co Date Attest: Brazos County Cle VOL I5 p 8 8 84 INN ITATION TO BID HEAVY MACHINERY RENTAL ANNUAL CONTRACT BRAZOS COUNTY PURCHASING OFFICE Brazos County Administration Building 200 S. Tx. Ave., Ste. 352 Bid Request No. 2012 -21 Bryan, Texas 77803 Page 1 of 13 Pages Telephone (979) 361 -4292 Bids will be received, publicly opened and read aloud at 2:00 p.m., Monday, February 20, 2012 in the Brazos County Purchasing Department, 200 South Texas Ave., Ste. 352, Bryan, Texas. A. SCOPE OF BID Bids are solicited for furnishing the merchandise, supplies, service, andlor equipment set forth in this bid request for a period beginning March 2, 2012 through March 1, 2013 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Auditor, unless otherwise specified elsewhere in this bid request. All bidders are required to be informed of these Terms and Conditions and will be held responsible for having done so: Definitions In order to simplify the language throughout this bid, the following definitions shall apply: a. BRAZOS COUNTY - Same as County. b. COMMISSIONERS' COURT - The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all county business as conferred by the State Constitution and Laws. C. CONTRACT - An agreement between the County and a Supplier to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR - The successful Bidder(s) of this bid request. e. COUNTY - The government of Brazos County, Texas and its authorized representative. f. SUB - CONTRACTOR - Any contractor hired by the Contractor or Supplier to furnish materials and services specified in this bid request. g. SUPPLIER - Same as Contractor. Upon acceptance and approval by the Commissioners' Court, this bid effects a working contract between Brazos County and the successful bidder for the period designated. VOL i 5 � Pg. 9 Bid Continuation Sheet Bid Request No. 2012 -21 BRAZOS COUNTY, TEXAS Page 2 of 13 Pages 3. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; the bidder must have the bid actually delivered. 4. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. Brazos County shall not be responsible for any verbal communication between any employee of the County and any potential bidder. Only written specifications and written price quotations will be considered. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. 7. Bidder must include Employer Identification Number or Social Security Number for the bid to be valid. Should there be a change in ownership or management, the contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. This contract is nontransferable by either party. The County may cancel this contract at any time for any reason, provided a thirty day written notice is given. 10. The bid award shall be based on, but not necessarily limited to, the following factors: a. Cost b. Special needs and requirements of Brazos County C. Samples (testing if needed) d. Delivery e. References f. Brazos County's experience with products bid g. Vendor's past perforinance record with Brazos County Although the cost of products to be provided is an essential part of the Bid, Brazos County is not obligated to award a contract on the sole basis of cost but will award to vendor considered to be the best value to Brazos County. The award will be made to one or multiple vendors based on whichever is in the best interest of Brazos County. 11. Acceptance of merchandise, work, ancVor equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 12. Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. Vol. 15 p 9 �p Bid Continuation Sheet Bid Request No. 2012 -21 BRAZOS COUNTY, TEXAS Page 3 of 13 Pages 13. This agreement shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this agreement. 14, Bids must be submitted on units of quantity specified. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the bidder to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 15. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding orders, If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled and the bidder barred from quoting in future bids. 16. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 17. Bids must be submitted on this form. If you cannot download this document, please call 979 / 361 — 4292 and request a copy be faxed or mailed to you, Bid must be submitted in a sealed envelope clearly labeled with the Bid Number and Vendor name to ensure proper recognition upon its arrival. Bid will not be considered if submitted by telephone, fax or any other means of rapid dispatch, nor will a bid be considered if submitted to any other person or department other than specifically instructed. 13. If the recipient of bid notification is unable to bid, this form should be returned to the Purchasing Department before opening time and a reason given for not bidding if the bidder desires to be notified of future Brazos County bids. 19. Bids must show full firm name, mailing address and telephone number and be manually signed by an authorized sales or quotation representative of the bidder. Firm name and authorized signature shall appear in each space provided. 20. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. 21. It is our policy not to furnish bid results over the phone, Bid results and tabulation sheets will be posted on the Brazos County web site at )vw w.co.brazos.tx.us upon award of bid by Commissioner's Court, 23. Brazos County reserves the right to extend this contract annually for a maximum of three (3) additional one (1) year periods with no changes in the terms or conditions of this contract, if agreed upon by both parties. Vol . I e)8 Pg . 27 Bid Continuation Sheet Bid Request No. 2012 -21 BRAZOS COUNTY, TEXAS Page 4 of 13 Pages 23. The successful offeror agrees to extend prices and terms to all entities who have entered or will enter into joint purchasing inter -local cooperation agreement(s) with Brazos County. 24. Three (3) references are to be provided by bidder. Failure to submit references may result in disqualification of bid. C. SPECIAL PROVISIONS All deliveries are to be made F.O.B. Brazos County Road and Bridge Department, during regular working days, Monday through Thursday, and between the hours of 7:30 AM and 5:30 PM, unless otherwise requested by the County. 2. Any variations from these specifications must be included on the Bid Documents or on a separate attachment to the Bid. This attachment should be clearly labeled as such. All vendors must be recognized and authorized dealers of the products specified, 4. The unit(s) shall be completely assembled, adjusted, and include all standard and supplemental equipment installed, and the unit made ready for continuous operation. The unit(s) provided shall meet or exceed all Federal and State of Texas safety, health, lighting, and noise regulations and standards in effect and applicable to the equipment furnished at the time of manufacture. b. Bidders must submit with their bid, if possible, the latest published price list pertaining to rental equipment that the Bidder proposes to furnish. Brazos County reserves the right to lease a piece of equipment that is not listed in this Bid. In this case, prices must be comparable to the bid prices and the clauses and conditions of this bid will apply to all such transactions. The County does not guarantee to purchase any minimum quantities/time, If any quantities /time is listed in the bid, they are estimated quantities /time used for calculating purposes only. 9. In the event the Supplier is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Supplier's control, the County reserves the right to purchase these items from any source, without causing this contract to be canceled. 10. Vendor will be required to notify the County Engineer's Office in the event of unforeseen delay arising in the delivery of specified equipment. In the event a delivery will not arrive at the job site within two (2) hours of designated time Brazos County shall have the right to refuse acceptance of the order. Vol.. P53 Pg . 8 S Bid Continuation Sheet Bid Request No. 2012.21 BRAZOS COUNTY, TEXAS Page 5 of 13 Pages 11, Vendor will be required to deliver to job site in Brazos County when and where requested and remain on the job. 12. Brazos County reserves the right to test any materials delivered at the site for compliance with specifications. The Bidder will remove immediately from the job site or right of way any equipment that is deemed unsatisfactory. D. SPECIFICATIONS Bidder must send a copy of the lease agreement and rental contract with the Bid. Any conflicts between the terms and conditions of the lease agreement and the terms and conditions of Brazos County (this bid and the standard terms and conditions), Brazos County's terms and conditions shall supersede those of the vendor. 2. The rate quoted will include tires, repairs, etc. No additional payment will be made for tire wear or damage due to County Project working conditions. 3. The County will not be held accountable for vandalism. The equipment delivered to the County will be in all respects in good condition and will comply with OSHA requirements. The following information is required on ALL bids: a. Overtime rates - how they are applied to the price bid. b. Minimum rental periods for all equipment. C. Charges for "rain days ". d. Transportation and delivery charges. C. Response time for emergencies. The monthly cost will consist of 30 (thirty days. In the event that Brazos County keeps the equipment over the monthly allotment, the additional days will be billed at a prorated cost of 1/30 of the monthly charge per day. The weekly cost will consist of 7 (seven) days. In the event that Brazos County keeps the equipment over the weekly allotment, the additional days will be billed at a prorated cost of 117 of the weekly charge per day. & The daily cost will consist of 24 (twenty -four) hours. In the event that Brazos County keeps the equipment over the daily allotment, the additional hours will be billed at a prorated cost of 1/24 of the daily rate per hour, 9. In the event that inventory or property tax will be charged, the vendor is required to include the inventory or property tax in the bid price. When invoicing, the inventory or property tax should be broken down separately with the total invoice not to exceed the amount of the bid price. Vol. I 59 p g . g Bid Continuation Sheet Bid Request No. 2012 -21 BRAZOS COUNTY, TEXAS Page 0 of 13 Pages 10. Vendor will be required to maintain proper permits, licensing, and or registration for all rented equipment as required by the State of Texas, for equipment to operate on Brazos County roads and/or property. 11. If equipment is rented for an extended amount of time, the vendor will still be required to maintain that equipment (ex: oil changes, tire repair, etc.) E. LIQUIDATED DAMAGES If the Bidder cannot deliver the equipment with seven (7) working days after receipt of order from Brazos County, the County reserves the option of renting the equipment elsewhere and charging the difference in price to the Bidder. F. INSURANCE REQUIREMENTS The Bidder shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by the County before any deliveries can be made. 2. The Bidder shall furnish and keep in full force the following insurance during the term of this Contract a. Statutory Workmen's Compensation and Employer's Liability Insurance. b. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 CSL with Brazos County named as an additional insured. C. Comprehensive Automotive Liability with single limits of $500,000 for Bodily Injury and Property Damage Liability. d. Cargo Insurance to sufficiently cover materials transported. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Bidder receives notification of award. 4. The Vendor agrees to hold harmless Brazos County from any and all claims and liability due to the acts of the Vendor's employees and the operation of his equipment. The Vendor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Vendor's employees' activities. Further, the Vendor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Vendor. Vol. 159 P 9 0-- . Bid Continuation Sheet Bid Request No. 2012 -21 BRAZOS COUNTY, TEXAS Page 7 of 13 Pages G. QUOTATION Fill in the blanks supplies with the unit price that is firm for the entire contract period. If a piece of equipment is bid which differs from the item description, please enumerate the differences as completely as possible. Item Description Monthly Weekly Dailv I . Backhoe /Loader and accessories; 62 HP Model: Caterpillar 4165% 74 HP 900 $ 300 $ 100 2. Small crawler Tractor with 6 -way blade; 64 HP Model: Caterpillar D3K XL; 74 HP $ 1,795 $ 600 $ 200 3, Crawler type Tractor; 80 HP Model: Caterpillar D4K_ XL; 84 HP $ 2,100 $ 700 $ 235 4. Crawler type Tractor; 140 HP Model: Caterpillar D6N XL; 150 HP $ 4,400 $ 1,470 $ 490 5. Scraper; 11 cubic yard Model: No BID $ $ 6. Scraper; 17 cubic yard Model: No BID $ S $ 7. Scraper; 22 cubic yard Model: NO BID, $ $ $ 8. Crawler type low ground pressure Tractor; 140 HP Model`. Caterpillar D6N LGP; 150 HP$ 4,500 $ 1,500 $ 500 9. Disc Plows; 36 hinge offset Model: - 6x32 $ 1,650 $ 565 $ 195 10. Crawler type Loader; 1 -1/2 yard bucket; 80 HP Model: Cat 953D; 2.3 cyd; 148 HP $ 4,900 $ 1,635 $ 545 11. Wheeled type Loader; 1-1/2 yard bucket; 80 HP Model: 924x, 2.5 cyd, 130 HP $ 2,100 $ 700 $ 25n voj. 159 P q L_ Bid Continuation Sheet Bid Request No. 2012 -21 BRAZOS COUNTY, TEXAS Page 8 of 13 Pages 12. Pneumatic Roller, 18 tons, 9 wheels Model: Cat PS150C, 14 Ton 9 wheel$ 1, $ 535 $ i80 13. Soil Compactor, vibratory, padded drum, 25 tons, 84" Model: Caterp CP56 $ 2,900 $ 970 $ 325 14. Soil Compactor, vibratory, smooth drum, 25 tons, 84" Model: Ca terp_ll a r CS56 $ 2,700 $ 900 $ 3 00 15. Asphalt Recycler, Bomag MPH 100 or equivalent Model: N0 BID $ $ $ 16. Pulver Mixer Model: CAT RK300 soil Stabilizer Only$ 8,200 $ 2,735 $ 912 17. Water Truck, 1,200 - 2,000 gallon capacity Model: F 650, 2,000 gallon $ 1,800 $ 600 $ 200 18. Motor Grader; 135 HP Model : CAT 12H/12M; 138HP /158HP $ 4,500 $ 1,500 $ S oo 19, Excavator, 26 tons, 1 -318 yard bucket Model: Caterpillar 32CD LRR $ 3,900 $ 1,300 $ 435 20. Self Propelled Mechanical Broom Model: Broce RJ350 1,350 $ 450 $ 150 21. Tamper. Make: Bomag, BT 58 Vibrator or Equivalent $ 4 2 0 $ 140 $ 4 7 22, Caterpillar D6D (or Equivalent) Clearing Dozer; With Rake - 140 HP $ 6 , 3 c o $ 2,100 $ 7 0 0 23. Rammax (or Equivalent)Trench Compactor; Walk Behind - Width 24/33 $ 1, 2 $ 4 0 o S 14 c 24. Ramma.x (or Equivalent) Remote Trench Compactor; Width 24/33 $ 1.200 $ 400 S 140 25. Air Compressor; 185 CFM (� Vol. + P - t (t Bid Continuation Sheet BRAZOS COUNTY, TEXAS Model: Airman 185 $ 300 Bid Request No. 2012 -21 Page 9 of 13 Pages $ 100 S 35 26. Skid Steer Loader (Bobcat); Min, 58 H.P., .5 Yd. (1/2 YD) G P Bucket w /Track - Not Wheels Model: Caterpillar 259B $ 1,600 $ 535 $ 180 27. Skid Steer Loader (Bobcat); Min. 58 H.P., .5 Yd. (112 YD) G P Bucket w? Wheels - Not Tracks Model: Caterpillar 226E $ 900 $ 300 $ 100 28, Rubber Tire Loader w!Hammers, Loader /Hammer 1000# IE Model: CAT 416E w/ H70 Hammer $ 3,600 $ 1,200 $ 400 29. Low Ground Pressure Tractor; 80 HP, P.A.T. Blade - 17,800# Model: Caterpillar a4K LGP; 84 HP $ 3,000 S 1,000 $ 335 30. Low Ground Pressure Tractor, 90 HP, P.A.T. Blade - 20,200# Model: caterpillar D5K LGP; 96 FP $ 3,200 $ 1,070 $ 360 31. Specialty Excavator; Long Reach -60' Reach, 48'0" Depth Model: CAT 324D L; Long Reach -60' $ 8,300 $ 2,770 $ 925 32, Specialty Excavators; Excavator WJThumb Attachment Model: CAT 32OD LRR w! Thumb $ 4,295 , 1,435 $ 480 31 Paving Breakers; 90 lbs.(air operated) Model: Sulla_r 90# $ 180 $ EO $ 2C 34. Cut -Off and Concrete Saw; 14 in. Hand Held Model: Stihl TS 420 $ 360 $ 120 $ 40 35. Cut -Off and Concrete Saw; 13 hp. Push Model .Model: NO BID S S $ 36. Reach Lift; 6000 # Capacity Model: CAT TL642, 6,500 #, 42'reach$ 1,595 $ 535 $ 180 37. Mini Excavator, I8 HP, 6' 10" Depth Vol. f P 93 Bid Continuation Sheet Bid Request No. 2012 -21 BRAZOS COUNTY, TEXAS b. Page 10 of 13 Pages $ 780 Model: Caterpillar 301.8 1, 10 $ 370 $ 125 38. Mini Excavator, 30 HP, 9' 11" Depth c. 72" Extreme Duty Root Grapple Bucket Model: Caterpillar 303C CR $ 1,200 $ 400 $ 135 39. Excavator; 39 ton, 270 HP d. Grapple Forks $ 45 0 $ 150 Model: CAT 336E L, 291 HP $ 7,200 $ 2,400 $ 800 40. Specialty 24 ton Excavator w/ 5000# hammer i. 6" Bit $ 400 $ 135 Model: CAT 320D L w /H90 Hammer $ 12,500 $ 4,170 $ 1, 390 $ 135 $ 45 41. Crawler Dozer; 200 HP, Straight w/ Tilt Blade Model: Caterpillar D6T XL $ 7,500 $ 2,500 $ 835 42. 25 Ton Articulated Off Road Truck; 309 HP Model: Caterpillar 725 $ 6,200 $ 2, 067 $ 690 43. Telescopic Forklift; 9,000 #, 43' Lift, 31' 5" Reach Model: Caterpillar TL943 $ 1, Soo $ 600 $ 200 44, Welder; Lincoln 250/300 Amp or Equivalent, w/ Leads, complete set Model: Lincoln 250/300 $ 250 $ 85 $ 29 45. Pressure Washer /Trailer with Hitch with surge brakes and two (2) 200 - gallon water tanks Model: No BID $ $ $ 46. Man Bucket (Work Basket) 48" x 48" Suspended with Top Cover - Standard Model Model: NO BID $ $ $ 47, Attachments for Skid Steer Loaders a. 72" Angle Blade $ 750 $ 250 $ e5 b. Cold Planer $ 2,340 $ 780 $ 260 i. Purchase price of bid complete set of bits: $ 336 c. 72" Extreme Duty Root Grapple Bucket $ 350 $ 125 $ 40 d. Grapple Forks $ 45 0 $ 150 $ so e. Hydraulic Auger *Bid below 'includes, auger, (1) bit & (1) extension. i. 6" Bit $ 400 $ 135 $ 45 ii. 9" Bit $ 400 $ 135 $ 45 Vol. 159 Pg. q + Bid Continuation Sheet Bid Request No. 2012 -21 BRAZOS COUNTY, TEXAS Page 11 of 13 Pages iii. 12" Bit $ 400 $ 135 45 Iv. 18" Bit $ 400 $ 135 $ 45 v. 24" B it $ 400 $ 135 $ 45 vi. 12" Auger Extension $ included $ included $ included vii. 48" Auger Extension $ included $ included $ included f, 300 Pound Hyd. Hammer $ 500 S 175 $ 60 g. Hydraulic Trencher $ 6 0 0 $ 200 $ 70 h. Landscape Tiller $ 1, 050 $ 350 $ 117 i. 84" Material Handling Arm $ 3 15 $ 10 5 $ ? 5 j. 66" Multi - Purpose Bucket S 675 $ 225 $ 75 k. 750# Capacity Pallet Forks S 12 $ 40 $ 20 1. 72" Pick -up Broom $ 1,035 $ 345 $ 115 m. Stump Grinder $ 7 0 0 $ 235 $ 80 46. Delivery charge is $ per mile. It is charged per (circle one) loaded mile or round trip mile orothe : Equipmen� Less than 100 HP = $100 /delivery & $10o /return. Equipment 100 FP & Larger = $150 /delivery & $150 /return. 47. Delivery can be completed in approximately 2 hr8- 2 days after receiving order. 48. State the complete address of your nearest branch office: MUSTANG RENTAL SERVIC3S 1275 N HARVEY MITCHELL PKWY BRYAN TX 77807 49. Number of billable miles from nearest branch to Brazos County Road & Bridge Department, located 2 Miles 50, Emergency contact information: Lance Feldhousen; D# 979 - 775 -7368 or M# 2B1 -414 -0029 Todd Brewer; M# 936- 520 -4255; Randal LaBeve 979 -324 -9046 51. '.Minimum rental period: 1 52. Do you charge for "Rain Days "? If so, what documentation is required? No, if notified on each day of rain by 8:00am. 53. Response time in case of emergency: .5-2 hours VOL 1 5g rg. °l5 Bid Continuation Sheet BRAZOS COUNTY, TEXAS H. REFERENCES Bid Request No. 2012 -21 Page 12 of 13 Pages Vendors shall provide a list of at least three (3) references, where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company /entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. CompanylEntity: City of College Station. Contact: Brandi Whittenton 979- 764 -3552 Phone: Email: bwhittenton@cstx.gov Company /Entity: City of Bryan Contact: Karen Sonley 979 - 209 -5000 Phone: Email: kscnley @hryantx.gov - Company /Entity: Collier Construction Contact: Clayton Collier 979 -636 -4477 Phone: Email: clayton@collierconstruction.com VA. I58 ve q l� Bid Continuation Sheet BRAZOS COUNTY, TEXAS H. CFRTIFICATION OF BID Bid Request No. 2012 -21 Page 13 of 13 Pages The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other bidder, and that the contents of this bid have not been communicated to any other bidder prior to the official opening of this bid. By signing below, the bidder further agrees to all of the terms and conditions of this bid and attests that they can perform and provide as this bid states. Signed By: Title: sales Representativ Typed Name: Lance Feldhousen Company Name: Mustang Rental Services phone No. 979 - 775 -7368 Mailing Address: 1275 N HARVEY MITCHELL PKWY BRYAN TX 77607 P, O. Box or Street City State Zip Employer Identification Number: 74-2008244 CORPORATE SEAL IF SUBMITTED BY A CORPORATION END OF BID REQUEST NO. 2012 -21 By signing below, Brazos County agrees that this bid, 2012 -21, will be awarded as dictated on the ciated bid tabulation sheet, to the vendor whose name appears above and both parties a ree to the erms and conditions airked herein. B Brazos County Commissioner's Court Date Attest: Brazos County ClerkW!` V0 1. 159 Pg. q -1 a 1 U m a o vs O n o Z m " y v v x x ° v A m x x m n Z r _ ,a m O rn o 0 Z N N O z C C rn O 7 W O o r C � �C rn c W m 3 W p�j N O N m L" N u+ LA CD — a a O 0 CD j ft -, C S ca M 0 0 0 0 0 0 v 0 00 00 0o m oz a� ° c p N4 m n3 N h W N � ' C m 4 cp T y Q :3 W j X H M A � fJ1 N A 3 c Ln @ O N N X rIj 37 z m N v o cr, N m m iA 40 n d 03 v :o o d tit � U f. H = s N a z N N m W W -C �^ a r CD o :E w C 3 � 3 5 d y X G G n O^ 3 � c -+ C p cn .Lo � z Vol. Pg. INVITATION TO BID MOTOR GRADER BLADES - ANNUAL CONTRACT BRAZOS COUNTY PURCHASING DEPT 200 S. Tx. Ave., Ste. 352 Bid Request No.2012 -25 Bryan, Texas 77843 Page 1 of 7 Pages Telephone (979) 361 -4292 Bids will be received at the Brazos County Administration Building, Purchasing Department, 200 South Texas Ave., Ste. 352, Bryan, Texas until 2 :00 a.m.. Monday, February 20, 2012 at which time bids will be publicly opened and read aloud. A. SCOPE OF BID Bids are solicited for furnishing the merchandise, supplies, service, and/or equipment set forth in this bid request for a period beginning March 9. 2012 through March 8, 2013 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request. All bidders are required to be informed of these Terms and Conditions and will be held responsible for having done so: Definitions: In order to simplify the language throughout this bid, the following definitions shall apply: a. BRAZOS COUNTY - Same as County. b. COMMISSIONERS' COURT - The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all county business as conferred by the State Constitution and Laws. C. CONTRACT - An agreement between the County and a Supplier to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR - The successful Bidder(s) of this bid request. e. COUNTY - The government of Brazos County, Texas and its authorized representative. f. SUB - CONTRACTOR - Any contractor hired by the Contractor or Supplier to furnish materials and services specified in this bid request. g. SUPPLIER - Same as Contractor. 2. Upon acceptance and approval by the Commissioners' Court, this bid effects a working contract between Brazos County and the successful bidder for the period designated. Vol. Pg . q�l Bid Continuation Sheet Bid Request No. 2012 -25 BRAZOS COUNTY, TEXAS Page 2 of 8 Pages Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; the bidder must have the bid actually delivered. 4. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. 5. Brazos County shall not be responsible for any verbal communication between any employee of the County and any potential bidder. Only written specifications and written price quotations will be considered. 6. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. Bidder must include Employer Identification Number for the bid to be valid. Should there be a change in ownership or management; the contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. This contract is nontransferable by either party. 9. The County may cancel this contract at any time for any reason, provided a thirty - day written notice is given. 10. The bid award shall be based on, but not necessarily limited to, the following factors: a. Unit price b. Total price C. Special needs and requirements of Brazos County d. Results of testing samples (if needed) e. Delivery f. Brazos County's experience with products bid g. Vendor's past performance record with Brazos County. 11. Although the cost of products to be provided is an essential part of the Bid, Brazos County is not obligated to award a contract on the sole basis of cost but will award to vendor considered to be the best value to Brazos County. 12. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 13. Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. Vol.s— Pg.� Bid Continuation Sheet Bid Request No. 2412 -25 BRAZOS COUNTY, TEXAS Page 3 of 8 Pages 14. This agreement shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this agreement. 15, Bids must be submitted on units of quantity specified. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the bidder to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 16. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding orders. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled and the bidder barred from quoting in future bids. 17. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 18. Bids must be submitted on this form and returned in a sealed envelope clearly mark with Vendor Name and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch, nor will a bid be considered if submitted to any other person or department other than specifically instructed. 19. If vendor in receipt of post card is unable to bid, the bid should be submitted as a "No Bid" and returned to the Purchasing Department before opening time. This is necessary if vendor wants to remain on vendor list and receive future bid notifications. 20. Bids must show full firm name, mailing address and telephone number and be manually signed by an authorized sales or quotation representative of the bidder. Firm name and authorized signature shall appear in each space provided. 21. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. 22. It is our policy not to furnish bid results by phone. Bid results and tabulation sheets will be posted on the Brazos County web site (www.co.brazos.tx.us, Departments, Purchasing, Current Bid Tabulations) upon award of bid by Commissioner's Court. 22. Brazos County reserves the right to extend this contract annually for a maximum of 3 (three) one year periods with no changes in the terms or conditions of this contract, if agreed upon by both parties. 23. The successful offeror agrees to extend prices and terms to all entities that has entered or will enter into joint purchasing inter -local cooperation agreement(s) with Brazos County, Vol. I a Pg. ' o � Bid Continuation Sheet Bid Request No. 2012 -25 BRAZOS COUNTY, TEXAS Page 4 of 8 Pages 24. Three (3) references are to be provided by bidder. Failure to submit references may result in disqualification of bid. C. SPECIAL PROVISIONS 1. All deliveries are to be made F.O.B. Brazos County Road and Bridge Department, during regular working days, and between the hours of 7:30 A. M. and 5:00 P. M., Monday through Thursday, unless otherwise requested by the County. The County will not be responsible for buying any excessive stock upon termination of this contract. 2. Brazos County reserves the right to award the contract to several vendors. The successful bidders will have the exclusive right and duty to provide the products listed herein to the County. The County does not guarantee to purchase any minimum quantities. In the event Supplier is unable to furnish any item, within a reasonable time after order is placed, due to strikes, war or any reason beyond Supplier's control, the County reserves the right to purchase these items from the source of its choice without causing cancellation of this contract. 4. Supplier will be required to notify the County Engineer's Office of unforeseen delays in the delivery of specified shipments. if the supplier fails to deliver by the specified delivery date or is unable to give acceptable reasons for the delay, Brazos County reserves the right to cancel the portion of the order(s) that supplier has failed to deliver and purchase it elsewhere, charging the difference in price to the supplier awarded the contract. The County shall consider continuing non - performance by vendor with regards to both the terms and the specifications of this bid as a basis for termination of the contract. The County shall not pay for work, equipment, supplies or services that are unsatisfactory. The Supplier will be given a reasonable opportunity to correct deficiencies prior to termination of the contract. 7. Unless otherwise specified when advertisement shall meet or exceed general trade for the items designated. an order is placed, all items in this the best standards usually provided in the 8. Material Safety Data Sheets and Placards must be furnished at the time of delivery as specified by State and Federal Regulations. von. ► , ? P g . b a Bid Continuation Sheet BRAZOS COUNTY, TEXAS D. INSURANCE REQUIREMENTS Bid Request No. 2012.25 Page 5 of 8 Pages The Bidder shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Brazos County Risk Management before any deliveries can be made. 2. The Bidder shall furnish and keep in full force the following insurance during the term of this Contract: a. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 CSL with Brazos County named as an additional insured. b. Comprehensive Automotive Liability with single limits of $500,000 for Bodily Injury and Property Damage Liability. C. Cargo Insurance to sufficiently cover materials transported. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Bidder receives notification of award. 4. The Vendor agrees to hold harmless Brazos County from any and all claims and liability due to the acts of the Vendor's employees and the operation of his equipment. The Vendor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Vendor's employees' activities. Further, the Vendor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Vendor D. SPECIFICATIONS Blade must be built from the highest quality Boron steel 1.0 Steel shall be through- hardened to produce a minimum hardness of Brinell 400. 2.0 Blades need to be of curved design with beveled or sharpened ends. 3.0 6" or 12" center to center. GUARANTEE: Breakage while on motor grader - if a blade breaks during operation, the blade will be replaced by supplier, free of charge to the County. Vol. —I -�� p 103 Bid Continuation Sheet Bid Request No. 2012 -25 BRAZOS COUNTY, TEXAS Page 6 of 8 Pages E. QUOTATION The following quantity is an estimate of our anticipated purchases and will be used ONLY for tabulation purposes. The specified estimate is not a guaranteed minimum. Pill in the blanks with unit prices and extensions that are firm for the period of this contract. Any bids received indicating an escalator clause shall be considered non - responsive. Estimated Unit Price Item Quantit Description Delivered 1. 500 7 foot Motor Grader Blades a) Tx 5/8" x 6" w/ 5/8" Holes $ 55.55 /blade 7' x 5/8" x 6" w/ 3 /" Holes $ 55.55 /blade 2. Make and Model: Evolution Ed E BLGRD00011 3. Material used in manufacture of blades: boron 15B30 curved double bevel steel 5. Delivery to be completed within 21 consecutive calendar days after receiving order. 6. Store location: Elm; ra , NY Vol. 158 Pg. I () + Bid Continuation Sheet Bid Request No. 2092 -25 BRAZOS COUNTY, TEXAS Page 7 of 8 Pages F. REFERENCES Vendors shall provide a list of at least three (3) references, where work comparable in quality and scope to that specified has been performed within the past five (5) years. This Iist should include the names, phone number and email of the company /entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Company/Entity: State of Nevada Transportation Dept. Contact: Bill Lawl e s Phone: 775 - 834 - 8400 Email: FAX 775 - 684 - 0188 Company/Entity: State of Utah DOT Contact: Denice McCarthy Phone: 801- 965 -4761 Email: dmccarthy @utah.gov Company/Entity: State of Texas DOT Contact: Jesse Al aman z a Phone: 806 -356 -3307 FAX 806 -748 -4312 Email: Vol. 1 �• Bid Continuation Sheet Bid Request No. 2012 -25 BRAZOS COUNTY, TEXAS Page 8 of 8 Pages INVITATION TO BID 2012 -25 MOTOR GRADER BLADES CONTRACT BRAZOS COUNTY PURCHASING DEPARTMENT 200 S. Texas Avenue, Suite 352 Bid Request No. 2012 -25 Bryan, Texas 77803 Telephone (979) 3614291 G. CERTIFICATION OF BID The undersigned affirms that they authorized to execute this contract, that this bid has not been prepared in collusio th any oth r vendor, and that the contents of this bid have not been communicated to any r endor p ' r to the official opening of this bid. SIGNED BY: TYPED NAME: Marc P. St COMPANYNAME: Chemung Supply Corp TITLE: President PHONE: -733 -5506 MAILING ADDRESS: PO Box 527 Elmira, N Y 14902 P.O. Box or Street WA TX EMAILADDRESS: ibis8992 @yahoo.com VENDOR IDENTIFICATION NUMBER: 16-0380890 Zip CORPORATE SEAL IF SUBMITTED BY A CORPORATION END OF BID REQUEST NO. 2012 -25 By signing below, Brazos County agrees that this bid, 2012 -25, will be awarded as dictated on the associated bid tabulation sheet, to the vendor whose name appears above and both parties agree to the terms and conditions contained herein. By: Brazos County Commissioner's Court Date ?Z / /Z , Attest: Brazos County Clerk kA( V) SIC Que rv► VOL- 15g p 1 olp BID TABULATION 2012.27 EQUIPMENT LUBRICANTS March 16, 2012 - March 15, 2013 Kolkhorst Petroleum MidTex ail 1. SYNTHETIC TRANS. FLUID QTY 96 GAL. 16 GAL KEGS TOTAL PRICE -USING ESTNEAR $3,024.00 NO 810 UNIT PRICE PER GALLON $31.50 BRAND NAME Mobil Delvac SyntlreSc ATF KEG DEPOSIT No Charge 2a. MOTOR OIL- 15W40 - ESTIMATED QTY 2500 GAL- 55 GAL. DRUMS TOTAL PRICE -USING ES7NEAR $27,25000 $21,375.00 UNIT PRICE PER GALLON $1090 $8.55 BRAND NAME Delo LE15W40 ShellRYnula Super C34 ISW40 DRUM DEPOSIT No Charge No Charge 2b. MOTOR DIL•15W -40 - ESTIMATED QTY 75 GAL- 5 GAL. PAIL TOTAL PRICE -USING ESTNEAR $89250 $716.25 UNIT PRICE PER PAIL $59.50 $4775 BRAND NAME Delo LE151A'40 Shell Rimula Super C,1415W40 3a. TRACTOR HYDRAULIC FLUID - SAE 1OW- ESTIMATED QTY 2500 GAL 55 GAL DRUM TOTAL PRIGE -USING EST(YEAR $22,625.00 $18,625.00 UNIT PRICE PER GALLON $9.05 $7.45 BRAND NAME 7HF 1000 Super Trac T0410 WT DRUM DEPOSIT No Charge No Charge 3b, TRACTOR HYDRAULIC FLUID - SAE IOW- ESTIMATED QTY 75 GAL- 5 GAL. PAIL TOTAL PRICE -USING ESTlYEAR $75375 $661.00 UNIT PRICE PER PAIL $50.25 $45.40 BRAND NAME THE 1000 Super Trac T0410 WT 4. EQUIPMENT HYDRAULIC FLUID -ESTIMATED QTY 1500 GAL- 55 GAL. DRUM TOTAL PRICE -USING ESTlYEAR $21,450,00 $25,49600 UNIT PRICE PER GALLON $14,30 $1.99 BRAND NAME Chevron Clarity AW46 Shell Natural HFM 46 DRUM DEPOSIT No Charge No Charge 5. TRANSMISSION FLUID DIRECT DRIVE WEIGHT T.04 - ESTIMATED QTY 1500 GAL- 55 GAL DRUM TOTAL PRICE -USING ESTNEAR $19,275.00 $11,17500 UNIT PRICE PER GALLON $1285 $7.45 BRAND NAME Chevron Drive Train SOW Super Trao T04 50 WT DRUM DEPOSIT No Charge No Charge Vol. I S D p g. 10 7 Kolkhorst Petroleum MidTex Oil 6a. UNIVERSAL GEAR LUBRICANT SAE 85.14OW GL5 • ESTIMATED QTY 1600 LBS, 400 LB. DRUM TOTAL PRICE -USING ESTIYEAR $1,760.00 $$100.00 UNIT PRICE PER POUND $1.76 $B.10 BRAND NAME Chevron RPM 85W140 Super S DRUM DEPOSIT No Charge No Charge 6b. UNIVERSAL GEAR LUBRICANT - SAE 25.14OW GL5 - EST QTY 15- 5 GAL PAILS TOTAL PRICE -USING ESTNEAR $960.75 $90000 UNIT PRICE PER PAIL $64.05 $60.00 BRAND NAME Chevron RPM BSW140 Super S T. AUTOMATIC TRANSMISSION FLUID - DEXTRON IIDMERCON ATF • ESTIMATED OTY 300 GAL - 55 GAL OR TOTAL PRICE-USING ESTIYEAR $3,249.00 $2,130.00 UNIT PRICE PER GALLON $10.&3 $7.10 BRAND NAME Chevron MD -3 ATF Super S DRUM DEPOSIT No Charge No Charge 6. MULTIPURPOSE GREASE - CARTRIDGE TUBE • ESTIMATED QTY 65 CASES TOTAL PRICE -USING ESTIYEAR $1,955.00 $2.125.00 UNIT PRICE PER CASE $23.D0 $25.00 OUNCES PER TUBE 14.1 14.1 NUMBER OF TUBES IN CASE 10 10 BRAND NAME Chevron ULT. -PIeK Crease #2 Shell Gadius S3 V220 C2 R. EQUIPMENT OIL SAMPLING Diesel Engine Oil No Charge 50 FREE then $10 EACH Transmission Oil No Charge 50FREE glen $i0 EACH Hydraulic Oil No Charge 50 FREE then $1D EACH Gearbox Oils (arious) No Charge 50 FREE then $10 EACH 10, WASTE OIL REMOVAL (PICK UP AVAILABLE) No Charge N O BI 11, USED OIL FILTER REMOVAL IPICK UP AVAILABLE) No Cha NO BID 12. USE OF FOUR 14) BULK OIL TANKS WITH AIR OPERATED PUMPS No Charge No Charge Recommendatlon as follows: Kolkhorst Petroleum - Sections 1, 4, 6a, 8, 9, 10 and 11 MidTex Oil . Sections 2a, 2b, 3a, 3b, 5, 77,, -9 and 12 Ap oved C mml ou on this Z & day of l�A 2012 by holding the position of Al !� 9 V ®l. Pg.- INVITATION TO BID EQUIPMENT LUBRICANTS ANNUAL CONTRACT BRAZOS COUNTY PURCHASING DEPT 200 South Texas Ave., Ste. 352 Bid Request No. 2012 -27 Bryan, Texas 77803 Page 1 of 10 Pages Telephone (979) 3614292 Bids will be received at the Brazos County Administration Building, Purchasing Department, 200 South Texas Ave., Ste. 352, Bryan, Texas, until 2:00 p.m., Monday. February 20, 2012 at which time bids will be publicly opened and read aloud. A. SCOPE OF BID Bids are solicited for furnishing the merchandise, supplies, service, and/or equipment set forth in this bid request for a period beginning March 16, 2012 through March 15, 2013 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Auditor, unless otherwise specified elsewhere in this bid request. All bidders are required to be informed of these Terms and Conditions and will be held responsible for having done so: 1. Definitions: In order to simplify the language throughout this bid, the following definitions shall apply: a. BRAZOS COUNTY - Same as County. b. COMMISSIONERS' COURT - The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all county business as conferred by the State Constitution and Laws. C. CONTRACT - An agreement between the County and a Supplier to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR - The successful Bidder(s) of this bid request. e. COUNTY - The government of Brazos County, Texas and its authorized representative. f. SUB - CONTRACTOR - Any contractor hired by the Contractor or Supplier to furnish materials and services specified in this bid request. g. SUPPLIER - Same as Contractor. 2. Upon acceptance and approval by the Commissioners` Court, this bid effects a working contract between Brazos County and the successful bidder for the period designated. Vol . J 5g l b9 Bid Continuation Sheet Bid Request No. 2012 -27 BRAZOS COUNTY, TEXAS Page 2 of 10 Pages 3. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; the bidder must have the bid actually delivered. 4. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. 5. Brazos County shall not be responsible for any verbal communication between any employee of the County and any potential bidder. Only written specifications and written price quotations will be considered. b. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. 7. Bidder must include Employer Identification Number for the bid to be valid. 8. Should there be a change in ownership or management; the contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. This contract is nontransferable by either party. 9. The County may cancel this contract at any time for any reason, provided a thirty - day written notice is given. 10. The bid award shall be based on, but not necessarily limited to, the following factors: a. Cost b. Special needs and requirements of Brazos County C. Results of testing samples (if requested) d. Delivery e. References f. Brazos County's experience with products bid g. Vendor's past performance record with Brazos County. 11. Although the cost of products to be provided is an essential part of the Bid, Brazos County is not obligated to award a contract on the sole basis of cost but will award to vendor considered to be the best value to Brazos County. 12. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 13. Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. 14. This agreement shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and orce on the date ofo's agreement. Vol. r €• Bid Continuation Sheet Bid Request No. 2012 -27 BRAZOS COUNTY, TEXAS Page 3 of 10 Pages 15. Bids must be submitted on units of quantity specified. In the event of errors in extended Prices, the unit price shall govern. Any suggested change in quantity, on the part of the bidder to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 16. Bids must specify the number of consecutive calendar days required. to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding orders. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled and the bidder barred from quoting in future bids. 17. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 18. Bids must be submitted on this form and returned in a sealed envelope ciearl marked with Vendor Name and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch, nor will a bid be considered if submitted to any other person or department other than specifically instructed. 19. If vendor in receipt of post card is unable to bid, the bid should be submitted as a "No Bid" and returned to the Purchasing Department before opening time. This is necessary if vendor wants to remain on vendor list and receive future bid notifications. 20. Bids must show full firm name, mailing address and telephone number and be manually signed by an authorized sales or quotation representative of the bidder. Firm name and authorized signature shall appear in each space provided. 21. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. 22. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos County web site (www.co.brazosAx.us, Departments, Purchasing, Current Bid Tabulations) upon bid award by Commissioner's Court. 24. Brazos County reserves the right to extend this contract annually for a maximum of three (3) one (1) year periods with no changes in the terms or conditions of this contract, if agreed upon by both parties. 25. The Successful offeror agrees to extend prices and terms to all entities that has entered or will enter into joint purchasing inter -local cooperation agreement(s) with Brazos County. voi.�5g Pg. III Bid Continuation Sheet Bid Request No. 2012 -27 BRAZOS COUNTY, TEXAS Page 4 of 10 Pages 26. If sample testing is requested, Brazos County will perform test through a third party. Vendor will be required to allow the third party access to the facilities in order to acquire samples for testing. Failure to submit requested testing may disqualify bid. 27. Three (3) references are to be provided by bidder. Failure to submit references may result in disqualification of bid. C. SPECIAL PROVISIONS 1. All deliveries are to be made F.O.B. Brazos County Road and Bridge Department, during regular working days, and between the hours of 7:30 A. M. and 5:00 P. M. Monday through Thursday, unless otherwise requested by the County and loaded into County trucks by the Supplier; or loaded and hauled and delivered anywhere in the County by the Supplier during the mentioned working days and hours. Deliveries will be made within twenty -four (24) hours of the time order is placed by authorized County personnel. 2. Brazos County reserves the right to award the contract to several vendors. The successful bidders will have the exclusive right and duty to provide the products listed herein to the County. The County does not guarantee to purchase any minimum quantities. 3. All bidding vendors must be recognized and authorized dealers of the products specified. 4. In the event Supplier is unable to furnish any item, within a reasonable time after order is placed, due to strikes, war or any reason beyond Supplier's control, the County reserves the right to purchase these items from the source of its choice without causing the cancellation of this contract. 5. Supplier will be required to notify the County Engineer's Office of unforeseen . delays in the delivery of specified shipments. If the supplier fails to deliver by the specified delivery date or is unable to give acceptable reasons for the delay, Brazos County reserves the right to cancel the portion of the order(s) that supplier has failed to deliver and purchase the item elsewhere, charging the difference in price to the supplier awarded the contract. b. The County shall consider continuing non - performance by vendor with regards to both the terms and the specifications of this bid as a basis for termination of the contract. The County shall not pay for work, equipment, supplies or services that are unsatisfactory. The Supplier will be given a reasonable opportunity to correct deficiencies prior to termination of the contract. 7. Any catalog, brand name, or manufacturer's reference used is considered to be descriptive - not restrictive - and is indicative of the type and quality the County desires to purchase. Bids on similar items of like quality will be considered only if it is noted in the Bid documents, and accompanied by fully descriptive product literature. If a notation of substitution is not made, it is assumed the vendor is bidding the item specified. Vol. I5 F Pg. t i Bid Continuation Sheet Bid Request No. 2012 -27 BRAZOS COUNTY, TEXAS Page 5 of 10 Pages 8. Brazos County reserves the right to request samples for testing during the hid evaluation. Failure to provide samples in a timely manner will be justification for bid rejection. Brazos County reserves the right to determine equals. 9. Material Safety Data Sheets and Placards must be furnished at the time of delivery as specified by State and Federal Regulations. 10. All Materials must be marked according to OSHA regulations, with labels on side of drums. 11. ANY variation from these specifications must be indicated on the Bid or on a separate attachment to the Bid. The sheet shall be labeled as such. D. SPECIFICATIONS All specifications are to be considered minimums unless otherwise indicated. EXAMPLES of Maior Name Brands are: Mystic Texaco Urso Super Plus Chevron Delo 400 Double Circle 30 Gulf Super Duty 30 Mobile Trans HD30 Notice to Bidders Concerning Examples Any example shown is listed to show the quality of the product Brazos County desires to purchase. 1. 2. 3. µ 4. SYNTHETIC AUTOMATIC TRANSMISSION FLUID. Approved synthetic automatic transmission fluid meeting Allison TES 295. MOTOR OIL 15W40. Approved A.P.I. CJ /4 Motor Oil for heavy duty engines, naturally aspirated and turbocharged gasoline and diesel engines. Meets MIL -L- 46152D and MIL- L -2104E specifications. Approved Cummins NTC -400 test. Approved Mack T12 -EO -O Premium Plus test and Caterpillar TO -2 test. Also approved A.P.I. CD /CD -II except Detroit Diesel 149 engines. ECF -2 and ECF -3 — International Harvester C14 TRACTOR HYDRAULIC FLUID. Multi - functional tractor hydraulic fluid recommended for use in most hydraulic systems, transmissions, and final drive applications in tractors. Also used as a power steering fluid if so equipped. Approved John Deere Quatrol- J20AB; Hy -Guard J14 B /C, Type 303; Dennison JF -1, JF -2; Eaton Hydraulics; Sperry- Vickers I- 286 -5, M- 2950 -5; Sunstrand Hydraulic Transmission FIuid; Allison C -3; Caterpillar TO -4; IT Case MS -1204- 07; International Harvester B -6, Hy -tran, API CF -4 /SG, CE/SG or CD /SG. EQUIMENT HYDRALIC FLUID. Multi - functional tractor hydraulic fluid recommended for use in most hydraulic systems Biodegradable AW ISO 46 AGMAI /Derision BROMF.2 5. q j DIRECT DRIVE 50 WEIGHT TRANSMISSION FLUID. Power shift, direct drive, transmission 50 weight. A.P.I. approved for Caterpillar power shift [ transmissions that meets TO -4 specifications. ��` V01. . �? pg. 11 Bid Continuation Sheet Bid Request No. 2012 -27 BRAZOS COUNTY, TEXAS Page 6 of 10 Pages 6. UNIVERSAL GEAR LUBRICANT. Approved A. P .I. SAE -85 -140, GL -5, GL -4, MIL- L -2105C and D used in differentials, transmissions, planetary and other gear cases where extreme pressure protection is required. 7 >'v AUTOMATIC TRANSMISSION FLUID. Multipurpose ATF used in most �. K I automatic transmissions calling for Dextron III and Mercon ATF approved fluids. f` '` Approved Ford M2C138CJ and N2C166H; Allison C -3, TO -2; Daimler -Benz Sheet 236.6. Dyed red for identification. 8. IN 9. 10. 11. 12. MULTIPURPOSE LITHIUM GREASE #2 Cartridge Tubes 10/CASE. Premium quality Lithium 12- Hydroxysterate grease with molybdenum disulfide and extreme pressure additives. Dropping point ASTM D2264 at 500 -530 degrees. Timken OK Load, Lbs. ASTM D2509 60 lbs. NLGI Grade 2. EQUIPMENT oil sampling shall be available. Samples will include diesel engine oil, transmission oil, hydraulic oil, and various gearbox oils. WASTE oil removal and or pickup shall be available. USED oil filter removal and or pickup shall be available. FOUR (4) bulk oil tanks with air operated pumps shall be available. E. INSURANCE REQUIREMENTS 1. The Bidder shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by the County before any deliveries can be made. 2. The Bidder shall famish and keep in full force the following insurance during the term of this Contract: a. Statutory Workmen's Compensation and Employer's Liability Insurance with waiver of subrogation. b. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 CSL with Brazos County named as additional insured. C. Comprehensive Automotive Liability with single limits of $500,000 for Bodily Injury and Property Damage Liability. d. Cargo Insurance to sufficiently cover materials transported. 3. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Bidder receives notification of award. 4. The Vendor agrees to hold harmless Brazos County from any and all claims and liability due to the acts of the Vendor's employees and the operation of his equipment. The Vendor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation VOL 1 59 pg. i Bid Continuation Sheet Bid Request No. 2012 -27 BRAZOS COUNTY, TEXAS Page 7 of 10 Pages or otherwise resisting such claims or liabilities as a result of the Vendor's employees' activities. Further, the Vendor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Vendor F. Q UOTATION The following quantities are estimates of our anticipated purchases and will be used ONLY for tabulation purposes. The specified estimates are not guaranteed minimums. Fill in the blanks with unit prices and extensions that are firm for the entire period of this contract. Any proposals received indicating an escalator clause shall be considered non - responsive. EQUIPMENT LUBRICANTS Estimated Unit Description, Item Quanti Size and Brand Name Unit Price Total Price 1. 96 gallons Synthetic Automatic Trans. Fluid $ c= /GAL $ c) 16 gallon kegs j Keg Deposit= $ O Brand Name: 2a. 2500 gallons Motor Oil - 15W -40 $ `,. SS /GAL $ 55 gallon drums _ Drum Deposit = $ - - , - �I Brand Name: ✓� ,� t. i ,t � •., , :. �_� �� �� ; C�± t - ';�;� 2b. 75 gallons Motor Oil - 15W -40 10 V $ /PAIL $ . B rand Name _�� tic '�� �. t ^^ .t c1 y �xr'+':' 3a. 2500 gallons Tractor Hydraulic Fluid $ A /GAL $ 43 tDL< SAE IOW - 55 gallon drums Drum Deposit Brand Name: �r� p �� =�i� T � to w 3b. 75 gallons Tractor Hydraulic Fluid 0 $ $ L SAE IOW - 5 gallon Pails _ _ /PA1L _ Brand Name: s 1 r � v�} 4. 1500 gallons Equipment Hydraulic Fluid $ /GAL $, 7) .. 1 �;,._L Biodegradable - 55 gallon drums Drum Deposit Brand Name: 3'0<'-.tl i-F F r^ 46 1500 gallons Direct Drive 50 Weight T.04 $ - � A`� /GAL $ as v Transmission Fluid - 55 gallon drums Drum Deposit = $ Brand Name: V 6a. 1000 pounds Universal Gear Lubricant $ °G - � z /lb. $ SAE 85 -140W GL5 - 400 pound drums Drum Deposit = $ -� Brand Name: 5 Estimated Unit Description, Vol. 1159 N. f I S Bid Continuation Sheet Bid Request No. 2012 -27 BRAZOS COUNTY, TEXAS Page 8 of 10 Pages 'item O uanti ty Size and Brand Name Unit Price Total Price 6b. 15 pails Universal Gear Lubricant $ 4, /PAIL $ `� SAE 85 -14OW GL5 - S gallon pail Brand Name: 7. 340 gallons Automatic Transmission Fluid $ 13 /GAL $ -�, 1 �J • v� Dextron III/Mercon ATF - 55 gal. drum Drum Deposit = $ — U Brand Name: 8. 85 cases Multipurpose Grease $ , /CASE $ Cartridge Tubes ounces per tube= # of tubes in case = ( Brand Name: c �>lxc tt 9. Equipment Oil Sampling: Diesel Engine Oil $ ' Transmission Oil $ Hydraulic Oil $ �, Gearbox Oils (Various) $ a 10. Waste Oil Removal (Pickup available) $ 11. Used Oil Filter Removal (Pick up Available) $ N r'r 12. Use of Four (4) Bulk Oil Tanks with Air Operated Pumps Vol. 15b' pg. I I (v Bid Continuation Sheet Bid Request No. 2012 -27 BRAZOS COUNTY, TEXAS Page 9 of 10 Pages G. REFERENCES Vendors shall provide a list of at least three (3) references, where work comparable in quality and scope to that specified has been performed within the past five (S) years. This list should include the names, phone number and email of the company /entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Company/Entity: C-43 ► CD lS Contact: � t t'� t'j k 5 \.C-- lGC ..r^S c �• Phone: Email: Company/Ent z : e. < < < Contact: �,. �c L e'� Phone: 31,E : S4`Ji r `-�C:1 (" Email: J-N Company/Entity: . -ICA xT �r Contact: Phone: Email: x,_➢ 56 Pv. 11-1 Bid Continuation Sheet Hid Request No. 2012 -27 BRAZOS COUNTY, TEXAS Page 10 of 10 Pages INVITATION TO BID 2012 -27 EQUIPMENT LUBRICANTS - CONTRACT BRAZOS COUNTY PURCHASING DEPARTMENT 200 S. Texas Avenue, Suite 352 Bid Request No. 2012 -27 Bryan, Texas 77803 Telephone (979) 361 -4291 H. CERTIFICATION OF BID The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other vendor, and that the contents of this bid have not been communicated to any other vendor prior to the official opening of this bid. SIGNED BY: t TYPED NAME: c 4�kVZ • - -) , f TITLE: , e.c i� y�1 COMPANY NAME: r " ' 4 �- PHONE: MAILING ADDRESS: 1 � � ` 5 -- '- S S P.O. Box or Street Cl City TX Zip EMAIL ADDRESS: Y c C VENDOR IDENTIFICATION NUMBER: CORPORATE SEAL IF SUBMITTED BY A CORPORATION END OF BID REQUEST NO. 2012-27 By signing below, Brazos County agrees that this bid, 2012 -27, will be awarded as dictated on the associated bid tabulation sheet, to the vendor whose name appears above and both parties agree to the terms and conditions contained herein. Brazos County Commissioner's Court e-- S Genie.,, Date , Attest: Brazos County Clerk g• Vol. -_ INVITATION TO BID EQUIPMENT LUBRICANTS ANNUAL CONTRACT BRAZOS COUNTY PURCHASING DEPT 200 South Texas Ave., Ste. 352 Bid Request No. 2012 -27 Bryan, Texas 77803 Page 1 of 10 Pages Telephone (979) 361 -4292 Bids will be received at the Brazos County Administration Building, Purchasing Department, 200 South Texas Ave., Ste. 352, Bryan, Texas, until 2:00 p.m., Monday, February 20, 2012 at which time bids will be publicly opened and read aloud. A. SCOPE OF BID Bids are solicited for furnishing the merchandise, supplies, service, and/or equipment set forth in this bid request for a period beginning March 16, 2012 through March 15, 2013 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Auditor, unless otherwise specified elsewhere in this bid request. All bidders are required to be informed of these Terms and Conditions and will be held responsible for having done so: I. Definitions: In order to simplify the language throughout this bid, the following definitions shall apply: a. BRAZOS COUNTY - Same as County. b. COMMISSIONERS' COURT - The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all county business as conferred by the State Constitution and Laws. C. CONTRACT - An agreement between the County and a Supplier to furnish supplies and /or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR - The successful Bidder(s) of this bid request. e. COUNTY - The government of Brazos County, Texas and its authorized representative. f. SUB - CONTRACTOR - Any contractor hired by the Contractor or Supplier to furnish materials and services specified in this bid request. g. SUPPLIER - Same as Contractor. 2. Upon acceptance and approval by the Commissioners' Court, this bid effects a working contract between Brazos County and the successful bidder for the period designated. Vol. 1,69 — Pg. --_-- Bid Continuation Sheet Bid Request No, 2012 -27 BRAZOS COUNTY, TEXAS Page 2 of 10 Pages 3. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; the bidder must have the bid actually delivered. 4. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. 5. Brazos County shall not be responsible for any verbal communication between any employee of the County and any potential bidder. Only written specifications and written price quotations will be considered. 6. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. Bidder must include Employer Identification Number for the bid to be valid. 8. Should there be a change in ownership or management; the contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. This contract is nontransferable by either party. The County may cancel this contract at any time for any reason, provided a thirty - day written notice is given. 10. The bid award shall be based on, but not necessarily limited to, the following factors: a. Cost b. Special needs and requirements of Brazos County C. Results of testing samples (if requested) d. Delivery e. References f. Brazos County's experience with products bid g. Vendor's past performance record with Brazos County. H. Although the cost of products to be provided is an essential part of the Bid, Brazos County is not obligated to award a contract on the sole basis of cost but will award to vendor considered to be the best value to Brazos County. 12. Acceptance of merchandise, work, and /or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 13. Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. 14. This agreement shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this agreement. Vol. ) 5 Pg.- I �L� Bid Continuation Sheet Bid Request No. 2012 -27 BRAZOS COUNTY, TEXAS Page 3 of 10 Pages 15. Bids must be submitted on units of quantity specified. In the event of errors in extended Prices, the unit price shall govern. Any suggested change in quantity on the part of the bidder to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 16. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding orders. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled and the bidder barred from quoting in future bids. 17. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 18. Bids must be submitted on this form and returned in a sealed envelope clearly marked with Vendor Name and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch, nor will a bid be considered if submitted to any other person or department other than specifically instructed. 19. If vendor in receipt of post card is unable to bid, the bid should be submitted as a "No Bid" and returned to the Purchasing Department before opening time. This is necessary if vendor wants to remain on vendor list and receive future bid notifications. 20. Bids must show full firm name, mailing address and telephone number and be manually signed by an authorized sales or quotation representative of the bidder. Finn name and authorized signature shall appear in each space provided. 21. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. 22. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos County web site (www.co.brazos.tx.us, Departments, Purchasing, Current Bid Tabulations) upon bid award by Commissioner's Court. 24, Brazos County reserves the right to extend this contract annually for a maximum of three (3) one (1) year periods with no changes in the terms or conditions of this contract, if agreed upon by both parties. 25. The Successful offeror agrees to extend prices and terms to all entities that has entered or will enter into joint purchasing inter -local cooperation agreement(s) with Brazos County. vo ►.� P, 1 D-' Bid Continuation Sheet Bid Request No. 2012 -27 BRAZOS COUNTY, TEXAS Page 4 of 10 Pages 26. If sample testing is requested, Brazos County will perform test through a third party. Vendor will be required to allow the third party access to the facilities in order to acquire samples for testing. Failure to submit requested testing may disqualify bid. 27. Three (3) references are to be provided by bidder. Failure to submit references may result in disqualification of bid. C. SPECIAL PROVISIONS I . All deliveries are to be made F.O.B. Brazos County Road and Bridge Department, during regular working days, and between the hours of 7:30 A. M. and 5:40 P. M. Monday through Thursday, unless otherwise requested by the County and loaded into County trucks by the Supplier; or loaded and hauled and delivered anywhere in the County by the Supplier during the mentioned working days and hours. Deliveries will be made within twenty-four (24) hours of the time order is placed by authorized County personnel. 2. Brazos County reserves the right to award the contract to several vendors. The successful bidders will have the exclusive right and duty to provide the products listed herein to the County. The County does not guarantee to purchase any minimum quantities. 3. All bidding vendors must be recognized and authorized dealers of the products specified. 4. In the event Supplier is unable to furnish any item, within a reasonable time after order is placed, due to strikes, war or any reason beyond Supplier's control, the County reserves the right to purchase these items from the source of its choice without causing the cancellation of this contract. 5. Supplier will be required to notify the County Engineer's Office of unforeseen delays in the delivery of specified shipments. If the supplier fails to deliver by the specified delivery date or is unable to give acceptable reasons for the delay, Brazos County reserves the right to cancel the portion of the order(s) that supplier has failed to deliver and purchase the item elsewhere, charging the difference in price to the supplier awarded the contract. 6. The County shall consider continuing non - performance by vendor with regards to both the terms and the specifications of this bid as a basis for termination of the contract. The County shall not pay for work, equipment, supplies or services that are unsatisfactory. The Supplier will be given a reasonable opportunity to correct deficiencies prior to termination of the contract. 7. Any catalog, brand name, or manufacturer's reference used is considered to be descriptive - not restrictive - and is indicative of the type and quality the County desires to purchase. Bids on similar items of like quality will be considered only if it is noted in the Bid documents, and accompanied by fully descriptive product literature. If a notation of substitution is not made, it is assumed the vendor is bidding the item specified. Vol. I Pg. Bid Continuation Sheet Bid Request No. 2012 -27 BRAZOS COUNTY, TEXAS Page 5 of 10 Pages 8. Brazos County reserves the right to request samples for testing during the bid evaluation. Failure to provide samples in a timely manner will be justification for bid rejection. Brazos County reserves the right to determine equals. 9. Material Safety Data Sheets and Placards must be furnished at the time of delivery as specified by State and Federal Regulations. 10. All Materials must be marked according to OSHA regulations, with labels on side of drums. 11. ANY variation from these specifications must be indicated on the Bid or on a separate attachment to the Bid. The sheet shall be labeled as such. D. SPECIFICATIONS All specifications are to be considered minimums unless otherwise indicated. EXAMPLES of Major Name Brands are: Mystic Texaco Urso Super Plus Chevron Delo 400 Double Circle 30 Gulf Super Duty 30 Mobile Trans HD30 Notice to Bidders Concerning Examples Any example shown is listed to show the quality of the product Brazos County desires to purchase. 1. SYNTHETIC AUTOMATIC TRANSMISSION FLUID. Approved synthetic automatic transmission fluid meeting Allison TES 295. 2. MOTOR OIL 15W -40. Approved A.P.I. 0/4 Motor Oil for heavy duty engines, naturally aspirated and turbocharged gasoline and diesel engines. Meets MIL -L- 46152D and MIL- L -2104E specifications. Approved Cummins NTC -400 test. Approved Mack T12 -EO -O Premium Plus test and Caterpillar TO -2 test. Also approved A.P.I. CD /CD -Il except Detroit Diesel 149 engines. ECF -2 and ECF -3 — International Harvester C14 TRACTOR HYDRAULIC FLUID. Multi- functional tractor hydraulic fluid recommended for use in most hydraulic systems, transmissions, and final drive applications in tractors. Also used as a power steering fluid if so equipped. Approved John Deere Quatrol- J20AB; Hy -Guard J 14 B /C, Type 303; Dennison JF -1, JF -2; Eaton Hydraulics; Sperry- Vickers 1- 286 -5, M- 2950 -5; Sunstrand Hydraulic Transmission Fluid; Allison C -3; Caterpillar TO -4; JI Case MS -1204- 07; International Harvester B -6, Hy -trap, API CF4/SG, CE /SG or CD /SG. 4. EQUIMENT HYDRALIC FLUID. Multi- functional tractor hydraulic fluid recommended for use in most hydraulic systems Biodegradable AW ISO 46 AGMAI /Dension HF.O /HF.2 5. DIRECT DRIVE 50 WEIGHT TRANSMISSION FLUID. Power shift, direct drive, transmission 50 weight. A.P.1. approved for Caterpillar power shift transmissions that meets TO -4 specifications. 5� ) o-0 Bid Continuation Sheet Bid Request No, 2012 -27 BRAZOS COUNTY, TEXAS Page 6 of 10 Pages 6. UNIVERSAL GEAR LUBRICANT. Approved A. P .L SAE -85 -140, GL -5, GL -4, MIL- L -2105C and D used in differentials, transmissions, planetary and other gear cases where extreme pressure protection is required. 7. AUTOMATIC TRANSMISSION FLUID. Multipurpose ATF used in most automatic transmissions calling for Dextron III and Mercon ATF approved fluids. Approved Ford M2C138CJ and N2C166H; Allison C -3, TO -2; Daimler -Benz Sheet 236.6. Dyed red for identification. 8. MULTIPURPOSE LITHIUM GREASE 42 Cartridge Tubes 10 /CASE. Premium quality Lithium 12- Hydroxysterate grease with molybdenum disulfide and extreme pressure additives. Dropping point ASTM D2264 at 500 -530 degrees. Timken OK Load, Lbs, ASTM D2509 60 lbs. NLGI Grade 2. 9. EQUIPMENT oil sampling shall be available. Samples will include diesel engine oil, transmission oil, hydraulic oil, and various gearbox oils. 10. WASTE oil removal and or pickup shall be available. IL USED oil filter removal and or pickup shall be available. 12. FOUR (4) bulk oil tanks with air operated pumps shall be available. E. INSURANCE REQUIREMENTS The Bidder shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by the County before any deliveries can be made. 2. The Bidder shall furnish and keep in full force the following insurance during the term of this Contract: a. Statutory Workmen's Compensation and Employer's Liability Insurance with waiver of subrogation. b. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 CSL with Brazos County named as additional insured. C. Comprehensive Automotive Liability with single limits of $500,000 for Bodily Injury and Property Damage Liability. d. Cargo Insurance to sufficiently cover materials transported. 3. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Bidder receives notification of award. 4. The Vendor agrees to hold harmless Brazos County from any and all claims and liability due to the acts of the Vendor's employees and the operation of his equipment. The Vendor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation V o l. ___IS 9 Pg. ` Bid Continuation Sheet Bid Request No. 2012 -27 BRAZOS COUNTY, TEXAS Page 7 of 10 Pages or otherwise resisting such claims or liabilities as a result of the Vendor's employees' activities. Further, the Vendor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Vendor F. QUOTATION The following quantities are estimates of our anticipated purchases and will be used ONLY for tabulation purposes. The specified estimates are not guaranteed minimums. Fill in the blanks with unit prices and extensions that are firm for the entire period of this contract. Any proposals received indicating an escalator clause shall be considered non - responsive. EQUIPMENT LUBRICANTS Estimated Unit Description, Item Otiantit Size and Brand Name Unit Price Total Price 1. 96 gallons Synthetic Automatic Trans. Fluid $ 3 ISO /GAL $ i 0a . 16 gallon kegs Keg Deposit= $ / pp 6 16XC 1.50Z 310J,ftand Name: M of : l e I r}' k� A,►� _ o 4 AT r 2a. 2500 gallons Motor Oil - 15W -40 $ j U /GAL $d2 }, 55 gallon drums / Drum Deposit = $ A/01 01?_ ;tSoc�k iC7, 10 : Brand Name: �1�-, L l� /_6 vii 15 N,15 f 2b. 75 gallons Motor Oil - 15W-40 $ PAIL $ 5 gallon pails l�',t -� Scj, = 3`j) � Brand Name: Del© 1 L 15w LID 3a. 2500 gallons Tractor Hydraulic Fluid $ fa /GAL $ a ' 5 ► a y ,oS 3a ('44" _ SAE l OW - 55 gallon drungs Drum Deposit = $ NO ll Brand Name: r k- �QQ� 3b. 75 gallons Tractor Hydraulic Fluid $� .., /PAIL $ 7 $ SAE IOW - 5 gallon pails ,, tt Brand Name: TAT / 100D 4. 1500 gallons Equipment Hydraulic Fluid $ N30 /GAL $ t{5_0. ` q, 30 - i# M tp.' Biodegradable - 55 al lon drums Drum Deposit = $ C L , Brand Name: 5. 1500 gallons Direct Drive 50 Weight T.04 $ U, a5 /GAL $ _Transmission Fluid - 55 gallon drpms Drum Deposit = $ .. Brand Name: C .[, Ne -o J b r v e 7 a c n? 5T�) hl 6a. 1000 pounds Universal Gear Lubricant $ 1,76_ /lb. $ ) p, " "" SAE 85 -14OW GL5 -400 pound drums Drum Deposit = AZOA) k;!-- / rra0 k I, ?G 04 4 " ' Brand Name: Lke_ 'i k 1 , In/ l'r Estimated Unit Description, Vol. 1 Pg• 1 01 Bid Continuation Sheet Bid Request No. 2012 -27 BRAZOS COUNTY, TEXAS Page 8 of 10 Pages Item Ouanti Size and Brand Name Unit Price Total Price 6b. 15 pails Universal Gear Lubricant $ pj /PAIL $ ,SAE 85 -140 W GLS - 5 gallon pa' I I >i 4,09 Brand Name C -eYro. i / o 7. 300 gallons Automatic 'I`ransmissian Fluid $ �I /GAL $ ,3 1 300 l4lercon ATv 55 gal. fc� � �i drum Drum Deposit �1�'+= Brand Name G . TF 8. 85 cases Multipurpose Grease $A3 Q /CASE $ Cartridge Tubes ounces per tube NA e iL � _ # of tubes in case — /0 Brand Name: C hPvvbd �,�(-�. p rv /'e4s e 9. Equipment Oil Sampling: Diesel Engine Oil $�}L Transmission Oil $ o ,c Hydraulic Oil $ fl Gearbox Oils (Various) $ A10 G L 4!Q L 10. Waste Oil Removal (Pick up available) $ 11. Used Oil Filter Removal (Pick up Available) 12. Use of Four (4) Bulk Oil Tanks with Air Operated Pumps $ �__V^C f\J 1C kOlr s4 At4r-- ){%Awe co 4,j L Vol. j 59 pg. � Bid Continuation Sheet Bid Request No. 2012 -27 BRAZOS COUNTY, TEXAS Page 9 of 10 Pages G. REFERENCES Vendors shall provide a list of at least three (3) references, where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company /entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Company /Entity: I f Contact: SC-1 „24 syloc) 6 Phone: �7 I / ” c� �7 — I -: _ Email: Sbt^(,o r die j gloV Company/Entity- Contact: Phone: ` 7 _ '? 79 - ?()D Email: dA tt , . A o bL c le i c r,n-c.l1 5 o,x Company /Entity: 1 � Contact: , n3 A d( �• t (s Phone: ? - 7§ / ` 3 q `? " ( -) - !5 7 a tl Email: C ' - t , , Q5 6 7"A ru f- P 4� kc I J0 Vol. I � � .�- Pg• Bid Continuation Sheet Bid Request No. 2012 -27 BRAZOS COUNTY, TEXAS Page 10 of 10 Pages INVITATION TO BID 2012 -27 EQUIPMENT LUBRICANTS - CONTRACT BRAZOS COUNTY PURCHASING DEPARTMENT 200 S. Texas Avenue, Suite 352 Bid Request No. 2012 -27 Bryan, Texas 77803 Telephone (979) 361 -4291 H. CERTIFICATION OF BID The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other vendor, and that the contents of this bid have not been communicated to any other vendor prior to the official opening of this bid. SIGNED BY: r TYPED NAME: ` 1O K( � 6 - A TITLE: 6 lr' -4 � A 1G�f �t� -' Q � COMPANY NAME: ko Pe L2 le t,-tA. C-). J—t) C PHONE: 9 3 9� S - 3 () C 7 MAILING ADDRESS: PC) A o t q P.O. Box or Street iv & I t A --,04A- ' City TX Zip EMAIL ADDRESS: VENDOR IDENTIFICATION NUMBER: CORPORATE SEAL IF SUBMITTED BY A CORPORATION END OF BID REQUEST NO, 2012-27 By signing below, Brazos County agrees that this bid, 2012-27, will be awarded as dictated on the associated bid tabulation sheet, to the vendor whose name appears above and both parties agree to the terms and conditions contained herein. Brazos County Commissioner's Date Attest: Brazos County Cleric !�-t pg. i J-8 �Inl - BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2011 -2012 BUDGET YEAR NO, 11 /12 21.1 -21.4 On this the 28th day of February 2012 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Lloyd Wassermann, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Kenny Mallard, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS on 28th day of February 2012 the Court heard and approved a budget amendment for the 2011 -2012 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 20 September 2011, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 28th day of February 2012. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget Copies County Auditor County Treasurer County Budget Officer Commissioners' Court Minutes Vol. I 1 p�' BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11 /12 - 21.1 2/2812012 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME _ Increase Decrease 0100 11001500 61130000 _ CR Contingency 4,525.00 0100 28002000 67287000 DR Equipment Radios 4,525.00 General Fund Contingency and Sheriff -Jail Admin. _ Reallocation of funds for the purchase of a hand held radio for the new work crew deputy position that was added for FY 12 during budget hearin s. — voi. Pg. 3D BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11/12 - 21.2 2/28/2012 FUND DIV ACCT PR OJ DRlCR ACCOUNT NAME___ Increase Decrea 0100 11001500 61130000 CR Contingency _ _ 1,500.00 0100 28002000 65050000 DR Suildin Maintenance _ 1,500.00 _ [General Fund Contingency and Sheriff -Jail Admin. I I i Reallocation of funds for the reprogramming of t he Fire Alarm Panel in Housing Unit 2 of the Detention Center. 1ot1 i 59 pg. 13 1 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11112 - 21.3 2!2812012 FUND DIV ACCT PROJ DRICR ACCOUNT NAME Increase Decrease 0100 31000100 53101000 CR _ Flex Bencfit Admin Fcc 15.001 0100 31000100 53300000 CR Employee Health Insurance 4,671.00 0 100 5 3320000 CR Employee Dental Insurance 69.00 0100 _31 31000200 53101000 CR Flex Benefit Admin Fee 14.00 0100 31.000200 53300000 CR Employee Health Insurance 5,001.00 0100 31000200 53320000 CR Employee Dental Insurance 70.00 31000300 53101000 CR Flex Benefit Admin Fee _ 2.00 _0100 0100 31000300 53300000 CR Employee Health Insurance _ 225.00 0100 31000300 53320000 CR Employee Dental Insurance 4.00 0100 31010000 53101000 CR Flex Benefit Admin Fee 1.00 0100 31010000 53300000 CR Employee Health Insurance 356.00 0100 31010000 53320000 CR Employee Dental Insurance _ 6.00 0100 31050000 53101000 CR Flex Benefit Admin Fee 1.00 0100 31050000 53300000 CR Employee Health Insurance 364.00 0100 31050000 53320000 _ CR Employee Dental Insurance 6.00 01 91320000 DR Transfer to Grants Fund 10,805.00 3000 _ 49028000 CR Transfer from General Fund 10,805.00 3000 312100 53101000 CR Flex Benoit Admin Fee 1.00 3000 312100 53300000 CR Employee Health Insurance 158.00 3000 312100 53320000 CR Employee Dental Insurance 3.00 3000 316100 53101000 CR Flex Benefit Admin Fee 5.00 3000 316100 53300000 CR Employee Health Insurance I.222.00 3000 316100 53320000 CR _ Employee Dental Insurance 15.00 3000 318300 53101000 CR Flex Benefit Admin Fee 6.00 3000 318300 53300000 CR JEmployee Health Insurance 1,348.00 300 318300 53320000 CR Employee Dental Insurance 20.00 3000 318400 53101000 CR Flex Benefit Admin Fee 3.00 3000 318400 53300000 CR Employee Health Insurance 374.00 3000 318400 53320000 CR Employee Dental Insurance 6.00 3000 318500 53101000 CR Flex Benefit Admin Fee 1.00 3000 318500 53300000 CR Employee Health Insurance 374.00 3000 318700 53101000 CR Flex Benefit Admin Fee 1.00 3000 318700 53300000 CR Employee I lealth Insurance 374.00 3000 318700 53320000 CR Employee Dental Insurance 6.00 3000 311100 53101000 DR Flex Benefit Admin Fee 50.00 3000 311100 53300000 DR Employee Health Insurance 14,467.00 3000 311100 53320000 DR lEmployee Dental Insurance 205.00 Various Juvenile Service Accounts & Various TJPC Accounts Reallocation of funds due to the chan es in TJPC grant requirements. 1of1 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11112 - 21.4 2/28/2012 FUND DIV ACCT PROJ DRIER ACCOUNT NAME Increas Decrease 4500 63000500 80281000 CR Eq uipment - Electronic 9,888.87 4500 63000500 67203000 DR Minor Computer Hardware 9,888.87 Capital Improvement Funds Reallocation of funds for the purch ase of scanners and im rinters for the County Attorney's Offices. Prepares! By nnm`. Date : Department Approval Date �..�� County Judge Approval Date sari �3 Vol. Pg 1 PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: February 28, 2012 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To District Clerk Brinkman, Kayla Transfer Min Dept. Brown, Crystal Reeves, Lauren Thomason, Jessica Transfer Min Dept. Transfer Min Dept. New Hire Juvenile Norrid, Jeanie Rodriguez, Francisco Promotion Resignation SO — Jail Boyd, Joseph Marinari, Justin Ogle, Tyler Schmidt, Jeremiah New Hire Transfer Min Dept. New Hire Transfer Win Dept. Approved in Commissioners' Court: February 28, 2492: County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) Vol. 1 58 Pg. 13'- DONALD LAMPO CONSTABLE PRECINCT 2 - BRAZOS COUNTY 200 S. TEXAS #151 BRYAN TX 77803 -5363 (979)3614477 (979)361 -4455 FAX 2011 Racial Profiling Data Report In September 2001 legislation was enacted to address Racial Profiling in Texas. Senator Royce West introduced SB1074 which: • Defined Racial Profiling Outlined procedures to be followed by Police Departments Established reporting and training requirements Definition: Racial Profiling is a law enforcement initiated action based solely on an individual's race, ethnicity, or national origin rather than on the individual's behavior or on information identifying the individual as having engaged in criminal activity. Since the inception of SB 1074 the Brazos County Constable Pct. 2 Office has been collecting deputy contact data for the purpose of identifying and responding, if necessary, to concerns regarding racial profiling practices. Attached you will find our Tier 1 Racial Profiling Report as mandated by the State of Texas. Donald Lampo Brazos County Constable Pct.2 ACKNOWLEDGED IZ Duane Peters da County Judge Vol.— I S8 r g • 135 TOTAL NUMBER STOPS Number of motor vehicle stops: Race or Ethnicity: Race or Ethnicity known prior to stop? Search conducted? Was search consented? DONALD LAMPO CONSTABLE PRECINCT 2 / BRAZOS COUNTY 300 E 26TH ST STE 109 /13 BRYAN TX 77803/5363 (979) 361/4477 (979) 361/4455 FAX 1400 Citation Only Arrest Only Both African Asian Caucasion Hispanic Middle East Native American Unknown Yes No Yes No Yes No 1348 52 TOTAL: 1400 175 21 1119 81 3 1 TOTAL: 1400 47 1353 TOTAL: 1400 87 1313 TOTAL: 1400 51 36 TOTAL: 87 vol.. I '1� 9 P 13(421 Brazos County Purchasing Department Weekly Update 2117112 — 2/28112 Number of PO's Processed: 63 Requisitions Completed: 3 Capital Payments: 4 Projects in Progress Construction Courthouse: Phase I & II - 3' floor above ceiling work in progress Phase III Demo of 1 floor jail area in progress Removal of dirt in basement through salleyport in progress Sidewalk demo on west side within next week Replacement of sidewalk on north side in progress Bids/ RFP's/ RFQ's RFQ for Engineer for Pendleton Property RFQ for Surveyor Cold Mix Limestone Uniform Rental Heavy Machinery Rental Transportation of Deceased Fencing Supplies Equipment Lubricants Herbicides and Surfactants Hydrated Lime Poly Jute Asphalt and Emulsions -To Close 2/23 - Solicitation in progress -Award to Court on 2/28 -To close 2/27 -To close 2/27 - Solicitation in progress -Award to Court on 2/28 -To close 2/27 -Award to Court on 2/28 -Award to Court on 2/28 -Dept. reviewing specs - Advertise 3/2 & 3/9 Renewals Mowing of Rights -of -Way - Renewal in progress CI WLEDGED �Z Duane Peters dat County Judge 1 Vol. E X Pg. 1 1 Solicitation of Quotes Quotes for tree cutting & removal in progress for the Brazos Center Other Auction - Auction is being prepared for March Auction - No longer accepting surplus items from departments until Auction is complete Purchasing Policy - Reviewing and revising policy Electronic Bid System - Website is posted on the Brazos County Website under the Purchasing page Assets Assets from periods 1 -3 reconciled - Entering transfers that have transpired since beginning of FY 2012 Sanctuary Courtroom - Additional items on order Print Management - Working with IT department to establish parameters for project Vol. 15 8 p 13�