HomeMy WebLinkAbout2012-02-14-10:00AM-REGULARBRYAN,TEXAS
NOTICE OF MEETING AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN
REGULAR SESSION ON FEBRUARY 14, 2012 AT 10:00 AM IN THE
COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION
BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803
Invocation and Pledge of Allegiance - Chaplain G.H. Jones and Commissioner Mallard
2. Call for Citizen input and /or concerns.
Consider and take action on agenda items 3 - 17:
3 . Request permission of out of state travel for Judge Steve Smith to attend the American Bar Association
Midvear Meeting in New Orleans LA Dates traveled were February 1 - 4, 2012.
4. Request permission of out of state travel for Patrick Krepps with the Information T
Department to attend the WebEOC Training Conference in Denver Colorado. Dates of tr avel are April 30
-.May 3. 2012.
5 . Request from the Brazos Center to donate three conference tables to the Brazos Valley Musuem of
Natural History.
6 . Request from Justice of the Peace Pct 2 -2 for the reclassification of two positions. This reclass
will result in a savings of $262.00 for the remainder of FY 12 Budget.
• Decrease Court Coordinator Class Code 0610 Position 1 Group 14 Step 6 to Group 14 Step 4.
• Increase Cik 1 Class Code 0602 Position 1 Group 10 Step 2 to Group 10 Step 4.
7 . Interlocal agreement with the Texas Agrilife Extension Service for an economic impact ana of the
Expo Complex.
8. Payment authorization to Kesco Supply Inc in the amount of $ 2,027.88 for some unexpected freight
costs for aluminum tray delivery carts that were purchased for the Jail; the total invoiced excee
amount of purchase order.
g, Requisition # 00037078 to Gov Connection Inc for the purchase of a printer and computer equipment
for Justice of the Peace Pct 4 in the amount of $2,108.39 using JP Technology Funds.
Vol. 15 Pg. --- I
BRAZOSCOUNTY
10. Requ to rescind the acceptance of Special Warranty Deed from Myron E. William and Kathy Elaine
Williams for 0.25 acres of land to be used for improvements on a portion of Shirley Road located in
Precinct 2 This item was approved on September 6, 2011.
1 1 . Request approval for the acceptance of Special Warranty Deed from Myron E. Willi and Kathy
Elaine Williams for 0.25 acres of land to be used for improvements to Shirley Road lo cated in Precinct
2.
12. Tax Refund Applications for the following:
• a Barbara & Edis Young- overpayment- $1527.12
• b Donald B. Olson - overpayment- $40.00
• c Phuonq Vo- overpayment - $382.81
• d 155 Camp Limited Partnership - overpaVment- $193.49
• e Bryan- College Station Habitat for Humanity- overpayment- $123.66
13. Budget Amendments.
Budget Amendments FY 11/12 19.1 - 19.4.
14. Ma nual requisition in the amount of $1,763.85 to B &H for the purchase of additiona equipment needed
to improve sound system for north covered arena at Expo Complex.
15. Requisition # 00037166 to Wal -Mart for the purchase of a LCD TV for Justice of the P eace Pct. 2 -2 in the
amount of $208.00 using JP Technology Funds.
16. Personnel Change of Status.
Personnel Action Forms
17. Payment of Claims.
18 . Acknowledgement of the 2011 Racial Profiling Report for the Precinct 1 Constab Office.
19. Acknowledgement of the Brazos County Purchasing Department Update for the week of February 3 - 9,
2012.
20. Sheriff's report on inmate population.
21. Announcement of interest items and possible future agenda topics.
22. Call for Citizen input and /or concerns.
23. Adjourn.
q C7
1 5 - 7 Pg. ;
PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four
minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment
at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a
Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas
Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a
Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in
attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and
decorum in speaking to, and /or addressing the Court; in participating in public discussions before the Court; and in all actions in
the presence of the Court. Those members of the public who are inappropriately attired and /or who do not conduct themselves
in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and /or
continued disruption of the meeting may result in a Contempt of Court Citation.
It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual
or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or
integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively.
Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence
and /or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following
sanctions:
1. cancellation of a speaker's time;
2. removal from the Commissioners Court;
3. a Contempt Citation; and/or
4. such other and /or criminal sanctions as may be authorized
under the Constitution, Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted
prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The
Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However,
responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter
without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County
Judge and /or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite
existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act ?
551.042.
INVOCATION
Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The
views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not
necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required
to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the
business of the Court.
The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is
wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two
working days before the meeting. To make arrangements, please call (979) 361 -4102.
Vol. __l -- pg.-- -J-- --
BRYANJEXAS
MINUTES
February 14, 2012
BRAZOS COUNTY COMMISSIONERS COURT
REGULAR MEETING
Signature Pape 2- 14.pdf
File Stamped Aaenda.pdf
Sign in sheet.odf
A regular meeting of the Commissioners' Court of Brazos County, Texas was held in
the Brazos County Commissioners Courtroom in the Administration Building, 200
South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on
Tuesday, February 14, 2012 with the following members of the Court present:
Duane Peters, County Judge, Presiding;
Lloyd Wassermann, Commissioner of Precinct 1;
Sammy Catalena, Commissioner of Precinct 2;
Kenny Mallard, Commissioner of Precinct 3;
Irma Cauley, Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheets contain the names of the citizens and officials that were in
attendance.
Invocation and Pledge of Allegiance -
Chaplain G.H. Jones and Commissioner Mallard
2. Call for Citizen input and /or concerns.
There was no citizen's input.
Consider and take action on agenda items 3 -17:
_ C
Vol. _____�_ pg.
BRAZOS COUNTY
3. Request permission of out of state travel for Judge Steve Smith to attend the American
Bar Association Midyear Meeting in New Orleans, LA. Dates traveled were February 1 -
4, 2012.
ID Item 3.pdf
Approved as submitted.
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley ,
Mallard , Peters , Wassermann .
4. Request permission of out of state travel for Patrick Krepps with the Information
Technology Department to attend the WebEOC Training Conference in Denver
Colorado. Dates of travel are April 30 - May 3, 2012.
Item 4.pdf
Approved as submitted.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters ,
Wassermann .
5. Request from the Brazos Center to donate three conference tables to the Brazos Valley
Musuem of Natural History.
Item 5.pdf
Approved as submitted.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard ,
Peters , Wassermann .
6. Request from Justice of the Peace Pct. 2 -2 for the reclassification of two positions. This
reclassification will result in a savings of $262.00 for the remainder of FY 12
Budget. <br />
Item 6.pdf
Decrease Court Coordinator, Class Code 0610, Position 1, Group 14 Step 6 to
Group 14 Step 4.
Increase Clk 1, Class Code 0602, Position 1, Group 10 Step 2 to Group 10 Step 4.
Approved as submitted.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard , Peters , Wassermann .
7. Interlocal agreement with the Texas Agrilife Extension Service for an economic impact
analysis of the Expo Complex.
ID Item 7.pdf
Approved as submitted. A copy is attached.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena,
Cauley , Mallard , Peters , Wassermann .
8. Payment authorization to Kesco Supply, Inc in the amount of $ 2,027.88 for some
Vol. 15 "� Pg. 1,13
unexpected freight costs for aluminum tray delivery carts that were purchased for the
Jail; the total invoiced exceeded amount of purchase order.
Item 8.odf
Approved as submitted.
Motion: Approve , Moved by Commissioner Kenny Mallard, Seconded by County Judge
Duane Peters. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters ,
Wassermann .
9. Requisition # 00037078 to Gov Connection, Inc for the purchase of a printer and
computer equipment for Justice of the Peace Pct. 4 in the amount of $2,108.39 using JP
Technology Funds.
Item 9.odf
Approved as submitted.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard,
Peters , Wassermann .
10. Request to rescind the acceptance of Special Warranty Deed from Myron E. Williams
and Kathy Elaine Williams for 0.25 acres of land to be used for improvements on a
portion of Shirley Road located in Precinct 2. This item was approved on September 6,
2011.
Item 10.Ddf
The lien holder requested some of the proceeds and the property owner disagreed. A
new settlement was negotiated requiring an updated acquisition agreement.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena,
Cauley , Mallard , Peters , Wassermann .
11. Request approval for the acceptance of Special Warranty Deed from Myron E. Williams
and Kathy Elaine Williams for 0.25 acres of land to be used for improvements to Shirley
Road located in Precinct 2.
Item 11.odf
Approved as submitted.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard , Peters , Wassermann .
12. Tax Refund Applications for the following:
Item 12.odf
• a. Barbara & Edis Young- overpayment - $1527.12
• b. Donald B. Olson- overpayment - $40.00
• c. Phuong Vo- overpayment - $382.81
• d. 155 Camp Limited Partnership- overpayment - $193.49
• e. Bryan - College Station Habitat for Humanity- overpayment - $123.66
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard ,
Peters , Wassermann .
voc. I Pg. I q +
13. Budget Amendments.
Budget Amendments FY 11A 2 19.1 - 19.4.
Item 13.odf
19.1 Reallocate funds for JP Tech Fund -JP Pct. 2, Place 2
19.2 Set up budget for the 2011 Homeland Security Grant
19.3 Reallocate funds GDEM State Homeland Security
19.4 Reallocate funds for Expo Expansion
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by County
Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena, Cauley , Mallard ,
Peters, Wassermann .
NO
Item 14.odf
Manual requisition in the amount of $1,763.85 to B &H for the purchase of additional
equipment needed to improve sound system for north covered arena at Expo Complex.
Approved as submitted.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Lloyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena,
Cauley , Mallard , Peters , Wassermann .
15. Requisition # 00037166 to Wal -Mart for the purchase of a LCD TV for Justice of the
Peace Pct. 2 -2 in the amount of $208.00 using JP Technology Funds.
Item 15.odf
Approved as submitted.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard , Peters , Wassermann .
16. Personnel Change of Status.
Personnel Action Forms
LID Item 16.odf
A copy of the Personnel Change of Status Requests is attached.
Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner
Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard,
Peters, Wassermann .
17. Payment of Claims.
Claims Sheet.odf
BILL LIST 2.14.12.odf
7095032 through 7095288
Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by
Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard , Peters , Wassermann .
18. Acknowledgement of the 2011 Racial Profiling Report for the Precinct 1 Constable's
`
Vol. 15 P 1 I s
Office.
Item 18.pdf
The Court acknowledged receipt of the Racial Profiling Report for the Precinct 1
Constable's Office.
19. Acknowledgement of the Brazos County Purchasing Department Update for the week of
February 3 - 9, 2012.
Item 19.pdf
The Court acknowledged receipt of the Purchasing Department Weekly Update.
20. Sheriff's report on inmate population.
Wayne Dicky, Jail Administrator stated there were 497 inmates in jail, 76 have electronic
monitors and 0 are pending for monitors.
21. Announcement of interest items and possible future agenda topics.
There were no announcements.
22. Call for Citizen input and /or concerns.
There was no citizen input and /or concerns.
23. Adjourn.
Vol. — P g• — I
The foregoing minutes of the Commissioners Court meeting held February 14, 2012 have
been examined and are approved in open Court this day of
M W CG) 2012, in Bryan, Brazos County, Texas.
r
Duane Peters Lloyd assermann
County Judge Commissioner, Precinct 1
Oe
Oy na
Commissioner, Precinct 2
Kenny Mallard
Commissioner, Precinct 3
Irma Cauley ,
Commissioner, Precinct
Attest:
Vol I Page I 'I
BRAZOS COUNTY COMMISSIONERS COURT
Meeting T _
PAGE 1 of Z
voi. L5- L---- Pg. 1U _x
BRAZOS COUNTY COMMISSIONERS COURT
J
Meeting a/
Name
Organization / Department
- Xv r
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PAGE ? 7--
BRAZOS COUNTY, TEXAS
PROPERTY ACQUISITION, TRANSFER AND DISPOSITION FORM
Transaction Date: 2 - - 2012
❑ Check Box for Capital Asset (initial cost over $5000 — reference fixed asset report for cost)
Type of Transaction — Check One
❑ New Purchase
❑ Donated Property Received
❑ Transfer to Surplus
El Transfer from Department to Department
❑ Transfer from Surplus to Department
Cl Cannibalization
.lj�' 1) �4, e-.,r r `�tY,�A4e r k- R fwu Valle I"LV5 tun .
An accurate description is required for all property. Please provide all information
requested below:
Make: Model:
SeriaUVIN #:
Year:
[3 Functioning ❑ Non - Functioning. Explain if Non - Functioning:
Additional Description/Information:
(3) conference tables that have been well used and are bein pulled lied from inventor.
(2 -black plastic top and 1 -brown laminate top
Moving Property From:
Moving Property To:
Surplus/Departiieat Name
Authorized Signature
Department Name
v,,. 1 5 7 pg. g o o
Property Tag Number: None
Tommy A. Munoz
Justice of the Peace
Precinct 2, Place 2
Brazos County, Texas
200 S. Texas Ave., Suite 114 Phone #: (979) 361 -4190
Bryan, TX 77803 Fax #: (979) 361 -4191
E -Mail Address:tmunoz @co.brazos.tx.us
6 February 2012
To: Honorable Duane Peters, Brazos County Judge
Request from Justice of the Peace, PCT 2.2 to reclassify two positions:
Request to decrease Court Coordinator — JP 2 -2, Class Code 0610, Position 1, Group 14 Step 6
to Group 14 Step 4.
Request to increase Clk 1 — JP 2 -2, Class Code 0602, Position 1, Group 10 Step 2 to Group 10
Step 4.
The changes will have a savings of $262.00 for the remainder of the Fiscal Year 12 Budget.
Respectfully,
MUNOZ
cc: Bu et Officer — Ms Irene Jett
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'I ~ HL TI- -1S A &M UNIVERSITY SYSTE?Nf
Office of Sponsored Research Services
February 2, 2012
TO: Brazos County Expo Complex
5827 Leonard Road
Bryan, Texas 77807
ATTN: Tom Quarles
Director, Brazos County Special Events Facilities
RE: Interlocal Agreement entitled "Economic Impacts of the Brazos County Expo Complex"
PI: Dr. Rebekka Dudensing
Enclosed please find:
[] Fully executed original(s) for your records
® Partially executed originals- please sign and return one copy to our office
[] Invoice requesting payment
Other:
Additional Comments:
IN
Texas A &M AgriLife Contracts & Grants
Diane Gilliland, Director — Contracts and Grants d- gilliland @tamus.edu
Nina Estrada, Office Associate nestrada @tamus.edu
400 Harvey Mitchell Parkway South, Suite 300 - College Station, Texas 77845 -4375
979.862 -6777. 979.862.3250 fax - www.tamus.edu
Vol. ��� 7 Pg. C� 0 3
AgriLIF.E EXTENSION
Texas AWA Sys *em
Improving Lives. Improving Texas.
INTERLOCAL AGREEMENT
THIS INTERLOCAL AGREEMENT ( "Agreement ") is entered into between Brazos
Count , ( "Sponsor "), and Texas AgriLife Extension Service ( "AgriLife Extension "), a member of
the Texas A &M University System ( "System ") and an agency of the State of Texas. Sponsor and
AgriLife Extension are collectively referred to as the "Parties" and individually as a "Party."
WHEREAS, Chapter 791 of the Texas Government Code, also known as the Interlocal
Cooperation Act, authorizes all local governments to contract with each other to provide a
governmental function or service that each party to the contract is authorized to perform
individually and in which the contracting parties are mutually interested; and
WHEREAS, Sponsor acknowledges that the primary mission of AgriLife Extension is to
improve the lives of people, businesses, and communities across Texas and beyond through high -
quality, and relevant education; and
WHEREAS, Sponsor and AgriLife Extension mutually desire to participate in the Project
described in Exhibit A and Sponsor desires to support and fund the Project according to the terms
of this Agreement.
Therefore, the Parties agree as follows:
Article 1. Scope of Work
1.1 AgriLife agrees to perform the work described in the mutually agreed Plan of Work as set
forth in Exhibit A ( "Project "). Exhibit A and budget estimates in Exhibit B attached hereto form a
part of this Agreement. Except as may be provided in any "Other Provisions" section hereto,
AgriLife Extension will solely determine the content and manner of performance of the Project.
The Project will be performed in a good and professional manner in accordance with generally
accepted scientific, technical and professional practices for projects of a similar nature. AgriLife
Extension does not guarantee specific results.
1.2 AgriLife Extension will cause the Project to be performed by qualified personnel with the
appropriate experience and skills for the assigned tasks. Rebekka Dudensing ( "PI "), or
successor(s) named by AgriLife Extension, will direct the Project on behalf of AgriLife Extension.
Sponsor shall have the right to approve the PI for the Project prior to commencement of the
Project, and AgriLife Extension will not change the PI without Sponsor's prior written approval,
which shall not be unreasonably withheld.
1.3 AgriLife Extension will make and keep accurate, complete, and current records documenting
the Project and all results and intellectual property that may arise out of the Project. Unless
otherwise provided under Other Provisions, AgriLife Extension shall make such records available
to Sponsor for inspection and copying upon reasonable advance notice during AgriLife's normal
business hours.
Article 2. Term and Termination
2.1 This Agreement shall be effective as of October I 2011 and shall terminate December 31,
2014 but may be renewed annually or otherwise modified or revised upon the written consent of
both Parties. Sponsor may terminate this Agreement upon sixty (60) days written notice to
AgriLife Extension. AgriLife Extension may terminate this Agreement if circumstances beyond
Vol.
A�r�iLIFE EXTENSION
PROJECT AG REEMENT
Page 2 of 10
its reasonable control preclude continuation of the Project. Upon early termination of this
Agreement, AgriLife Extension must provide a final report of expenditures to Sponsor and return
any unexpended or uncommitted funds, excluding amounts necessary to discharge uncancellable
obligations, including but not limited to salaries of student researchers.
2.2 In addition to the termination right above, either Party may terminate this Agreement
effective upon written notice to the other if the other breaches any of the terms and conditions of
this Agreement and fails to cure that breach within thirty (30) days after receiving written notice of
the breach. In the event of an incurable breach, the non- breaching Party may terminate this
Agreement effective immediately upon written notice to the breaching Party.
2.3 If for any reason funds are not appropriated annually by the Brazos County Commissioners
Court to continue the Project, this Agreement shall become null and void. All products and
services previously delivered or performed will be paid for as set forth under Article 3. Otherwise,
Sponsor shall have no further responsibility under this Agreement.
Article 3. Consideration and Payment
3.1 Sponsor will provide funding in the amount of $5,300.00 annually, $15,900 for the life of the
Agreement, to be used by AgriLife Extension to support the Project. These funds will be advanced
annually (unless otherwise provided in the Other Provisions section below) and deposited with
AgriLife Extension upon approval of this Agreement. Checks funding the project are to be made
payable to and forwarded to:
Texas AgriLife Extension Service
Attn: Bill Hawke, Senior Project Administrator 11
400 Harvey Mitchell Parkway South, Suite 300
College Station, TX 77845 -4321
whawke(a,tamus.edu 979- 458 -4682
3.2 AgriLife Extension will retain the funds in a restricted, specific account and expend them as
needed for materials, supplies, equipment, repairs, labor, travel, and other operating costs to
accomplish the Project objectives. Any unexpended balance, unused supplies, or equipment
remaining at the completion of the Project shall remain in the name of and become the sole
property of AgriLife Extension unless otherwise provided in the "Other Provisions" section below.
3.3 Any additional work not specifically identified in the scope of work, but which is indicated
during the course of the Project, must be separately negotiated and funded for the appropriate
amounts to be agreed upon by Sponsor and AgriLife Extension in writing.
3.4 Invoices will be paid within thirty (30) days of receipt by Brazos County. All invoices must
be received as follows:
Brazos County Auditors Office
P.O. Box 914
Bryan, Texas 77806
4SriLIFE EXTENSION
PROJECT AGREEMENT
Page 3 of 10
Article 4. Notices
Formal notices between the Parties must be in writing and delivered by (i) certified mail, return
receipt requested; (ii) hand delivery; (iii) facsimile with receipt of a successful transmission
confirmation; (iv) email; or (v) delivery by a reputable overnight courier service. In the case of
delivery by facsimile or email, the notice must be followed immediately by a copy of the notice
being delivered by a means provided in (i), (ii), or (v). Notices must be delivered to the following
addresses or at such other addresses as may be later designated in writing.
Sponsor: Name: Tom Quarles
Title: Director, Brazos County Special Event Facilities
Address: Brazos County Expo Complex
5827 Leonard Rd Bryan, Texas 77807
Ph: (979) 823 -3976 Fax: (979) 823 -1912
AgriLife Extension: Texas AgriLife Extension Service
400 Harvey Mitchell Parkway South, Suite 300
College Station, TX 77845 -4321
Contracting:
Lester Crenwelge, Senior Contract Negotiator I
Ph: 979-845-8658 1 c renwel ce (&tarns . e d u
Project Administration
Bill Hawke, Senior Project Administrator U
Ph: 979 -458 -4682 whawkeCciitamus.edu
Proposal:
Mia Zwolinsid, Proposal Administrator I
Ph: 979-845-0434 mzwolinski(@tamus.edu
Article 5. Publication and Publicity
5.1 AgriLife Extension reserves the right to make public or publish Project results as it may
consider desirable unless otherwise provided in the "Other Provisions" section below.
Acknowledgement of support received from the Sponsor will be made in any published results as
desired by the Sponsor.
5.2 Sponsor may not use the name or any adaptation of the name of AgriLife Extension or any of
its employees in any way except in factual statements that, in context, are not misleading or imply
an endorsement by AgriLife Extension or any of its employees of the Sponsor or any other party,
product, or process. Sponsor may not use the name or any adaptation of the name of AgriLife
Extension or any of its employees in any advertising, promotional, or sales literature without the
advance written consent of AgriLife Extension and any literature produced by Sponsor referencing
the Project must appropriately reflect credit upon AgriLife Extension and its personnel and
activities.
Vol. J Pg.
C)
r�riu
EXTENSION
PROJECT AGREEMENT
Page 4 of 10
Article 6. Intellectual Property
6.1 AgriLife Extension retains all intellectual property rights created by AgriLife Extension
employees during the course of the performance of Project, including but not limited to all
copyrights and copyrightable material produced for or as a result of Project.
6.2 AgriLife Extension grants Sponsor an irrevocable, worldwide, paid -up, royalty -free, non-
transferable, nonexclusive right and license to use, reproduce, distribute, create derivative works
of, publicly display and publicly perform (to the extent not prohibited by applicable law) the
copyrights and copyrightable material, other than computer software (including both source and
executable code. its documentation, and/or information databases) first developed under this
Agreement.
Article 7. Warranties
7.1 AgriLife Extension makes no warranties, express or implied, as to any matter, including,
without limitation, warranties as to the conduct, completion, success, or particular results of the
Project, or the condition, ownership, merchantability, or fitness for a particular purpose of the
Project or any materials produced for or as a result of the Project.
7.2 At all times during and after termination of this Agreement, Sponsor must indemnify,
defend, and hold harmless System, AgriLife Extension, its regents, officers, and employees against
any claim, proceeding, demand, liability, or expense (including legal expenses and reasonable
attorney fees) that relate to injury to persons or property or against any other claim, proceeding,
demand, expenses, and liability of any kind resulting arising from the negligence or willful
misconduct of Sponsor, its officers, employees, contractors, or agents and related to the Project or
materials produced for or as a result of Project.
Article 8. Miscellaneous
8.1 Each Party must excuse any breach of this Agreement by the other which is proximately
caused by government regulation, war, strike, act of God, or other similar circumstance normally
deemed outside the control of well- managed businesses.
8.2 The laws of the State of Texas govern and determine the validity of this Agreement and all
matters related to this Agreement, including but not limited to matters of performance, non-
performance, breach, remedies, procedures, rights, duties, and interpretation or construction.
8.3 This Agreement does not create a partnership or joint venture between Sponsor and
AgriLife Extension. Neither party has any right to obligate or bind the other in any manner.
8.4 If any provision or provisions of this Agreement is held to be invalid, illegal, or
unenforceable, the validity, legality and enforceability of the remaining provisions will not in any
way be affected or impaired. The failure of either Party at any time to require performance by the
other Party of any provision of this Agreement will in no way affect the right to require
performance at any later time nor will the waiver by either Party of a breach of any provision
waive any succeeding breach of that provision or waive the provision itself.
8.5 AgriLife Extension is an agency of the State of Texas and nothing in this Agreement
waives or relinquishes AgriLife Extension's right to claim any exemptions, privileges, and
immunities as may be provided by law.
�o�. i 5� p a o
�
AgriHrE EXTENSION
PROJECT AGREEMENT
Page 5 of 10
8.6 This Agreement is binding upon and will inure to the benefit of the Parties, their
representatives, successors in interest and authorized assigns.
8.7 This Agreement contains the entire understanding of the parties with respect to the matters
contained in this Agreement, and supersedes all other written and oral agreements between the
parties as to those matters. The parties may execute other contracts, but those will not change or
alter this Agreement unless expressly stated in writing.
Article 9. Other Provisions (if any)
No Additional Provisions
In WITNESS WHEREOF, the parties have caused this contract to be duly executed intending to be
bound thereby.
P So� - ~ --� TEXAS AGRILIFE EXTENSION SERVICE:
Signature of Authorized Representative Signa a of Aut orized Representative
- Qu a Phan Og )nig a Jane Zuber, Director, Contracts & Grants
Typed/Printed Name and TiOd Typed/Printed Name and Title
Date: Q - 1 4 - 1 ;( Date:
Z
Vol.
I � 7 leg. COY
/ EXTENSION
PROJECrAGRELMENT
Page 6 of 10
Reviewed and .ADDroval Recommended:
P6neipal Investigator cl'
Date: I
Associate Department Head)Trogram Leader/
CenLeriStation/.District/County Director
Date: 1 - 36-26 ! 2 —
A
. of Department
I -/.
Date: 7-7 ..-- /
Vol. Pg jo Cl
�LiEXTENSION
PROJECT AGREEMENT
Page 7 of 10
Exhibit A
Plan of Work
See following page
Vol. 1 Pg. c � 1 0
AgriL1PE EXTENSION
PROJECT AGREEMENT
Page 8 of 10
Texas AgriLife Extension Service
Proposal for the Brazos County
Expo Complex
12/22/11
Agri LIFE EXTENSION
Texas A &M System
Improving Lives. Improving Texas.
Economic Impacts of the Brazos County Expo Complex
Principal Investigator:
Rebekka Dudensing
Assistant Professor and Extension Economist - Community Economic Development
2124 TAMtl, Department of Agricultural Economics, College Station, TX 77843 -2124
Tel. (979) 845 -1719, Fax. (979) 847 -9378, rmdudensing @ag.tamu.edu
Contact Information:
Jane Zuber, Director Contracts and Grants
Texas AgriLife Extension Service
400 Harvey Mitchell Parkway South, Suite 300
College Station, TX 77845 -4321
Mia Zwolinstd, Proposal Administrator I
Ph: 979-845-0434 mzwolinski @tamus.edu
Lester Crenwelge, Award Senior Contract Negotiator I
Ph: 979-845-8658 lcrenwelge@tamus.edu
Bill Hawke, Senior Project Administrator 11
Ph: 979 -458 -4682 whawke @tamus.edu
Statement of Services:
AgriLife Extension will produce a county -level impact model to estimate the economic
impacts of The Brazos County Expo Complex. The impact analysis will focus on the economic
outcomes of the proposed center on county level:
Output (gross sales) • Labor income
Value -added (contribution to GDP) • Local sales and hotel taxes_
Employment
Materials and surveyor training are provided by the principal investigator (PI) as described in
the Deliverables section of this proposal. Expo Complex staff and volunteers will do the in- person
surveying of Expo event participants and attendees. The PI will provide technical support
throughout the process. The PI is also responsible for the scanning of surveys, data analysis, and
creation of written impact reports.
Vol.
67 Pg. C 2 I I
AgrrLIFE EXTENSION
PROJECT AGREEMENT
Page 9 of 10
Methodology and Data Requirements:
The Expo will obtain volunteers or task staff to randomly survey event attendees and
participants. The Expo staff is familiar with surveying procedures, but to ensure respect for human
subjects, the PI will provide the Expo with written and video instructions on surveying to be given
to and read by surveyors, who will sign a statement provided by the PI verifying that they
understand the protocol and agree to abide by it. The PI will also provide a generic questionnaire
template approved by the IRB for the Expo's data collection purposes and a business card template
(contact card) stating the purpose of the survey and referring questions to the Expo survey
coordinator, PI, and TAMUS IRB contacts.
The Expo volunteers will conduct the surveys for tabulation. Surveys will be conducted
randomly with volunteers intercepting every nth person (determined based on event size).
Surveyors will read the introductory paragraph describing the purpose of the study, asking the
client to participate, and stating that participation indicates consent but participants may
discontinue participation at any time. Volunteers will be instructed to survey only adults (over age
18) and not to pressure any individual to take the survey. Refusals will be tallied, as will intercepts
who have already completed the questionnaire for that event. Surveyors should verbally ask the
questions on the survey and, when possible write the responses themselves. l Surveyors will offer
all potential participants a contact card and thank all participants or refusing individuals for their
time.
Expo staff will review the completed questionnaires for their ability to be read and scanned.
They will then deliver the completed questionnaires to the Pl. The questionnaires will be scanned
by the Organizational Development (OD) unit of AgriLife Extension. The OD unit will send the PI
a data spreadsheet with one questionnaire per line. The PI will review the spreadsheet for accuracy,
using the original questionnaires for validation. The PI will then calculate Expo volume and
spending by class of survey respondent (e.g., local and non - local) from the data.
Each dollar spent in the county (for example, through non- residents' expenditures associated
with concerts or sporting events) generates additional spending through the indirect (input
purchases) and induced (household purchases) effects of the supply chain. Thus, the total effect of
nonlocai expenditures in the region is greater than the initial dollar spent. Event - related
expenditures by county residents also contribute to the economy but must be addressed carefully
because residents are more likely to make trade -offs between entertainment choices within the
county. Non - residents, on the other hand, bring new money to the local economy.
The economic impacts of visitor spending calculated from the data will be modeled using
IMPLAN. Written report(s) of results will be provided to the Expo Center as described in the
Deliverables section of this proposal.
I Minnesota IMPLAN Group. 2009. MPLAN Version 3. Hudson, W1.
Vol.
A ,,riLUF. EXTENSION
PROJECT AGREEMENT
Page 9 of 10
Methodology and Data Requirements:
The Expo will obtain volunteers or task staff to randomly survey event attendees and
participants. The Expo staff is familiar with surveying procedures, but to ensure respect for human
subjects, the PI will provide the Expo with written and video instructions on surveying to be given
to and read by surveyors, who will sign a statement provided by the PI verifying that they
understand the protocol and agree to abide by it. The PI will also provide a generic questionnaire
template approved by the IRB for the Expo's data collection purposes and a business card template
(contact card) stating the purpose of the survey and referring questions to the Expo survey
coordinator, PI, and TAMUS IRB contacts.
The Expo volunteers will conduct the surveys for tabulation. Surveys will be conducted
randomly with volunteers intercepting every nth person (determined based on event size).
Surveyors will read the introductory paragraph describing the purpose of the study, asking the
client to participate, and stating that participation indicates consent but participants may
discontinue participation at any time. Volunteers will be instructed to survey only adults (over age
18) and not to pressure any individual to take the survey. Refusals will be tallied, as '"rill intercepts
who have already completed the questionnaire for that event. Surveyors should verbally ask the
questions on the survey and, when possible write the responses themselves.I Surveyors will offer
all potential participants a contact card and thank all participants or refusing individuals for their
time.
Expo staff will review the completed questionnaires for their ability to be read and scanned.
They will then deliver the completed questionnaires to the PI. The questionnaires will be scanned
by the Organizational Development (OD) unit of AgriLife Extension. The OD unit will send the PI
a data spreadsheet with one questionnaire per line. The PI will review the spreadsheet for accuracy,
using the original questionnaires for validation. The PI will then calculate Expo volume and
spending by class of survey respondent (e.g., local and non - local) from the data.
Each dollar spent in the county (for example, through non - residents' expenditures associated
with concerts or sporting events) generates additional spending through the indirect (input
purchases) and induced (household purchases) effects of the supply chain. Thus, the total effect of
nonlocal expenditures in the region is greater than the initial dollar spent. Event - related
expenditures by county residents also contribute to the economy but must be addressed carefully
because residents are more likely to make trade -offs between entertainment choices within the
county. Non - residents, on the other hand, bring new money to the local economy.
The economic impacts of visitor spending calculated from the data will be modeled using
IMPLAN. Written report(s) of results will be provided to the Expo Center as described in the
Deliverables section of this proposal.
1 Minnesota IMPLAN Group. 2009. IWLAN Version 3. Hudson, WI.
r X13
Vol. � J1_ Pg.
rlgr11.1FE EXTENSION
PROJECT AGREEMENT
Page 10 of 10
Approximate Timeline:
The contract period runs from October 1, 2011 through December 31, 2014. An annual report,
based on the county's fiscal year (Oct I -Sept 30), will be delivered as soon as possible following
the end of each fiscal year„ but no later than December, 31, of each year, provided all completed
questionnaires are submitted to the PI yearly by October 15, . Six weeks should be expected for the
analysis and creation of update briefs, allowing reasonable time for OD to scan questionnaires and
the P1 to conduct analysis.
Project Deliverables:
AgriLife Extension will provide a written annual report documenting the estimated impacts of
the Expo Complex on the Brazos County economy and up to two update briefs for policy purposes
or to highlight major events. Update briefs are created at the request of the client.
The annual report will include
• Complete graphic and text explanation of annual event volume, spending, and impacts.
• Comparison of monthly, quarterly, and, as available, annual spending trends.
• Two -page executive summary that can be used as a stand -alone report.
• Appendix detailing survey and analysis methods.
• Template for the venue to include stories or visitor quotations should they choose to do so.
Update briefs will include
• Four -page graphic depiction of spending and impacts for the specified time period or event.
• Short descriptions of methods with a link to the full methodology online.
Other materials provided as part of the contract include
• Customized scannable survey template.
• Contact card template.
• Staff/volunteer surveyor training video and written survey instruction/protocol.
• Survey script for staff and volunteers.
• Template for staff/volunteer statement verifying that surveyors understand and agree to follow the
survey protocol.
Pricing per year:
$3,968 for the survey template, volunteer training materials, scanning, analysis and report.
238 for Dr. Dudensing to provide 2 in- person professional presentations of the results.
$4,206 total direct costs
$ 1,094 indirect costs
$5,300.00 Total (inclusive of 26% indirect costs)
Vol. 157
BRAZOS COUNTY
BRYAN, TEXAS
Duane Peters
Office of the County Judge
200 S. Texas Ave., Ste. 332
Bryan, TX 77803
February 8, 2012
Rebekka Dudensing
Texas AgriLife Extension Service
600 John Kimbrough Blvd., Suite 321
2124 TAMU
College Station, TX 77843 -2124
Dear Dr. Dudensing:
Phone: (979) 361 -4102
Fax: (979) 361 -4503
Email: dpeters @co.brazos.tx.us
This letter authorizes you, Expo staff, and volunteer surveyors to conduct research related to the
ECONOMIC IMPACTS OF THE BRAZOS EXPO COA PLEX at the Expo facility. Specifically,
authorized are
1. On -site recruiting of potential participants either by census or by selecting every nth event
participant and/or attendee as determined by the expected participation and attendance of the
event and as described in the study contract and in the Project Application for the Use of Human
Subjects Research submitted to the Texas A &M University Institutional Review Board (IRB).
(Pursuant to application question 1, a.)
2. On -site surveying of participants by Expo staff and volunteers coordinated by Expo staff as
described in the study contract and in the Project Application for the Use of Human Subjects
Research submitted to the Texas A &M University Institutional Review Board. (Pursuant to
application question 2, g.)
3. Employee and volunteer engagement in the study. However, while the Expo will be active in the
study, no staff member or volunteer is an investigator, a role assigned to Dr. Dudensing. The
Expo does not have an IRB and is relying on the Texas A &M University IRB to approve the
research. Staff and volunteers will receive training in survey -based human research from the
CITI - certified investigator (Dr. Dudensing) and will agree to follow the protocol approved by the
M. (Pursuant to application question 2, i.)
This authorization is valid from October 1, 2011 through December 31, 2012. It is understood that
surveying will occur during events hosted at the facility during this period.
. S.incerely,
Duane Peters
County Judge
Vol. 15 7
pg �.I5
BRAZOS COUNTY
COMMISSIONERS' COURT
ACTION FORM
DEPARTMENT: Road & Bridge
MEETING DATE: February 14, 2012
SUBJECT: Rescind Special Warranty Deed
Request to rescind the acceptance of Special Warranty Deed from Myron E. Williams
and Kathy Elaine Williams for 0.25 acres of land to be used for improvements on a
portion of Shirley Road located in Precinct 2. This item was previously approved on
September 6, 2011.
CitiMortgage requested some of the proceeds. Property owner disagreed, so we
renegotiate a new settlement amount which required an updated acquisition
agreement.
SUBMITTED BY:
Jo e(4' Salvato
Right of Way Agent
This request is APPROVED / DENIED ❑ by Commissioners' Court
Duane Peters, County Ju ge
DATE: A ✓17—/ 11;L1
Vol. a S � P C;� 16
Commissioner Precinct L
BRAZOS COUNTY
COMMISSIONERS' COURT
ACTION FORM
DEPARTMENT:
MEETING DATE:
SUBJECT:
Road & Bridge
February 14, 2012
Right -of -Way Acquisition
Acceptance of Special Warranty Deed from Myron E. Williams and Kathy Elaine
Williams for 0.25 acres of land to be used for improvements to Shirley Road located
in Precinct 2.
The following supporting documentation is attached for reference:
• Copy of Special Warranty Deed
• Copy of Right -of -Way Acquisition Agreement
• Copy of Fence Building Option
SUBMITTED BY:
A;Ie � 1 A
eght Salvato
o f Way Agent
This request is ❑APPROVED / DENIED ❑ by Commissioners' Court
Duane Peters, County Judge
DATE: C;�- I !L 1
vol 113 Pg . a i -�
Commissioner Precinct 2
NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON,
YOU MAY REMOVE OR STRIKE ANY OR ALL OF THE FOLLOWING INFORMATION
FROM ANY INSTRUMENT THAT TRANSFERS AN INTEREST IN REAL PROPERTY
BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL
SECURITY NUMBER OR YOUR DRIVER`S LICENSE NUMBER
Shirley Road
Special Warranty Deed
THE STATE OF TEXAS § KNOW ALL MEN
§ BY THESE PRESENTS:
COUNTY OF BRAZOS §
GRANTOR(S): MYRON E. WILLIAMS and wife, KATHY ELAINE WILLIAMS
Grantor's Mailing Address:
10128 FM 1179
Bryan, Texas 77808
GRANTEE: BRAZOS COUNTY, TEXAS
Grantee's Mailing Address:
300 East 26th Street
Bryan, Texas 77803
Consideration:
Ten and No /100 dollars ($10.00) and other good and valuable consideration, the
receipt and sufficiency of which is hereby acknowledged.
Property (including any improvements):
All that certain lot, tract or parcel of land being 0.25 of one acre of land situated in
the R. S. BENSON SURVEY, Abstract No. 78, and being a part of that certain called
15.031 acre tract described in deed from Herbert H. Graeber, Jr. and wife, Donna S.
Graeber to Myron E. Williams and wife, Kathy Elaine Williams as described in
Volume 3110, Page 191, of the Official Records of Brazos County, said 0.25 of one
acre being more particularly described by metes and bounds description as shown on
Exhibit "A and B" attached hereto and made a part hereof for all purposes.
Vol.
X57 Pg.— X18
Reservations from and Exceptions to Conveyance and Warranty:
There is hereby EXCEPTED and RESERVED from this conveyance, and retained in
favor of the Grantor, their heirs, executors, administrators, successors and assigns, in
perpetuity, all of the oil, gas, liquid hydrocarbons, residue gas, the products and by-
products of the foregoing, sulphur, coal, lignite, uranium, and all other minerals in,
on or under the hereinabove described property; provided, however, Grantor, their
heirs, personal representatives, executors, successors and assigns shall have no right
of ingress and egress at any times for the purpose of mining, drilling, exploring,
operating and developing said lands for oil, gas, and other minerals or for storing,
removing, transporting, processing or marketing the same there from. This
reservation and exception shall, however, include the right of Grantor, its successors
and assigns, to grant leases on the property to develop same by directional drilling,
pooling, unitization, or subsurface gasification, or liquefaction processes.
Notwithstanding anything herein to the contrary, the Grantee shall have the right to
use, without additional compensation, any stone, earth, gravel, caliche, iron ore or
any other road building material upon, in or under the property for the construction
and maintenance of road or roads thereon, such materials, for the purposes of this
conveyance, being herein defined as not constituting "other minerals."
This conveyance is made and accepted subject to any and all conditions, restrictions,
if any, relating to the hereinabove described property, to the extent, and only to the
extent, that the same may still be in force and effect, shown of record in the office of
the County Clerk of Brazos County, Texas.
Grantor, for the consideration and subject to the reservations from and exceptions to
conveyance and warranty, grants, sells and conveys to Grantee the property, together with all
and singular the rights and appurtenances thereto in any wise belonging, to have and hold it to
Grantee, Grantee's successors or assigns forever. Grantor binds Grantor and Grantor's heirs,
executors, administrators, and successors to warrant and forever defend all and singular the
property to Grantee and Grantee's successors and assigns against every person whomsoever
lawfully claiming or to claim the same or any part thereof, by, through, or under Grantor, but
not otherwise, except as to the reservations from and exceptions to conveyance and warranty.
When the context requires, singular nouns and pronouns include the plural.
Executed this day of i , 2011
Myron E. Williams Kath laine Williams
Vol. J Pg. :19
Acknowledgment
STATE OF TEXAS §
COUNTY OF BRAZOS §
This instrument was acknowledged before me on A(105' Z 5, 2D rr by
Myron E. William�, +HUllrll,
$A
0 .•''�y'1 P
47 E of Z 5
l4e,
E/ —...
N y Public, State of Texas
9c 4ca4' rcdca' e> tex* �xokx* �k* 9c�ar�' c* 9e* �Ie�Yicdexxa�otr�x�' Ac�Y�xxxdc• �Fica��caF• k4e' �c�e�ic���c�e�Y�kvF�kxx�cia� 'ex�e�F
Acknowledgment
STATE OF TEXAS §
COUNTY OF BRAZOS §
This instrument was acknowledged before me on A4vS7 � o f _ by
Kathy Elaine Williams.
s ue\ � •' • Ci Y P •' - y /' r' :
o�P oe • N ry Public, State of Texas
9f F
OF tE +fi
8- 20A
1 k111 1 111111
1 Pg.---- a °
Voli. —
EXHIBIT "A"
FIELD NOTES
BRAZOS COUNTY
RIGHT -OF -WAY WIDENING
ALONG SHIRLEY ROAD
BEING 0.25 OF ONE ACRE
OUT OF THE
MYRON WILLIAMS, ET UX
CALLED 15.031 ACRE TRACT
VOLUME 3110, PAGE 199
R. S. BENSON SURVEY, A -78
BRAZOS COUNTY, TEXAS
DECEMBER 21, 2010
All that certain lot, tract or parcel of land being 0.25 of one acre situated in the R. S. BENSON
SURVEY, Abstract No. 78, Brazos County, Texas, and being a part of that certain Called 15.031
acre tract as described in deed from Herbert H. Graeber, Jr. and wife,-Donna S. Graeber to
Myron E. Williams and wife, Kathy Elaine Williams of record in Volume 3110, Page 191, of the
Official Records of Brazos County, Texas, said 0.25 of one acre tract of land being more
particularly described by metes and bounds as follows:
BEGINNING at a V2' Iron Rod with Cap set in the southwest right -of -way line of Shirley Road for
the most northerly corner, said corner being located in the northeast line of said Called 15.031
acre tract, a' /V Iron Rod with Cap set for the most northerly corner of said Called 15.031 acre
tract bears N 57 ° 55 ' 41 " W a distance of 319.93 feet;
THENCE S 57 ° 55'41 " E, along the southwest right -of -way line of said Shirley Road and the
northeast line of said Called 15.031 acre tract a distance of 1104.61 feet to a' /" Iron Pipe found
for the most easterly comer, said comer being the most easterly corner of said Called 15.031
acre tract and the most northerly corner of the SCS Real Estate Investments, Ltd. Called 97.05
acre tract as described in Volume 5514, Page 197;
THENCE S 41 ° 41 ' 35 " W, along the southeast line of said Called 15.031 acre tract and the
northwest line of said Called 97.05 acre tract a distance of 10.72 feet to a Y2" Iron Rod with Cap
set for the most southerly corner, a Y2" Iron Rod found for the most southerly comer of said
Called 15.031 acre tract bears S 41 " 41 ' 35 " W a distance of 454.88 feet;
THENCE N 57 ° 50'06 " W, a distance of 1103.24 feet to a' /2 Iron Rod with Cap set for the
most westerly corner, a Y2" Iron Rod found for the occupied most westerly corner of said called
15.031 acre tract bears S 73 ° 26 '48 " W a distance of 610.83 feet;
THENCE N 34 ° 47' 16 " E, a distance of 8.79 feet to the PLACE OF BEGINNING AND
CONTAINING AN AREA OF 0.25 OF ONE ACRE OF LAND, MORE OR LESS, according to a
survey performed during December 2010, under the supervision of H. Curtis Strong, Registered
Professional Land Surveyor No. 4961. North orientation is based on rotating the southwest line
of Shirley Road to Grid North, NAD83(CORS96), as derived from GPS observations. For other
information, see accompanying plat.
Pg. 1
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2011 -2012 BUDGET YEAR
NO. 11 /12 19.1 -19.4
On this the l4th day of February 2012 at a regular meeting of the Commissioners' Court, the following
members were present:
A. Duane Peters, County Judge, Presiding
B. Lloyd Wassermann, Commissioner, Precinct
C. Sammy Catalena, Commissioner, Precinct 2
D. Kenny Mallard, Commissioner, Precinct 3
E. Irma Cauley, Commissioner, Precinct 4
F. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 14th day of February 2012 the Court heard and approved a budget
amendment for the 2011-2012 budget year for Brazos County, Texas; and
WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 20 September 2011, the following
amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 14th day of February 2012.
THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
By:
Duane Peters, County Judge
Original: County Clerk's Office and
Attached to the original budget
Copies: County Auditor
County Treasurer
County Budget Officer
Commissioners' Court Minutes
YOB.•
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 11112 -19.1
211412012
FUND DIV ACCT I PROJ IDR/CRI ACCOUNT NAME increase Decrease
2400 24005220 1 60170000 CR Co ier /Printer/Fax Su lies 208.00
2400 24005220 60500000 DR Dfhce Equipment
208.00
Tech Fund - JP 2.2: Munoz
of funds for the
of a Emerson 19" LCD TV /DVD Combo f the jury room.
Preparesf By hom
Da #e 2T712612
1 Of 1
Vol. _ _ J �
pg.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 11112 -19.2
211412012
FUND DIV ACCT PROJ DRICR ACCOUNT NAME Increase Decrease
3000 355400 71.020000 35541100 DR Computer Contracts 50,743-00
3000 355400 48071500 35541100 CR GDEM-Domestic Prep 50,743.00
Brazos County Grant Fund: GDEM - State homeland Security
To set up budget for the 2011 Homeland Security Grant.
Prepared By' = nnrrt
Date 2f1 Ql 2:
1 of 1
;?, d- te
.................
Vol. Pg
PooftMint Appirgy D : te.:
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 11112 -19.3
2/1412012
FUND DIV ACCT PROJ DR1CR ACCOUNT NAME Increase Decrease
3000 355400 67211000 35541100 DR Software _ 388.50
3000 355400 61801000 35541100 CR Travel 388.50
Brazos County Grant F und: GDEM - State Homeland Securit
Reallocation of funds for travel expenses to send an em to yee to the WebEOC Training.
Prepared ay nom
,Qafe 21112012:
Of ,
Vol. - -- L al — Pg . . a
Department Approval Date .:
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 11112 -19.4
2114/2012
FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
4309 63430900 80160000 CR Expo Expan 1,763.85
4309 63430900 67281000 DR Equipment - Electronic 1.763.85
Expo Expansion
Reallocation of funds to purchase additional sound equip ment for the covered arena that is located at the Ex o.
Paepared y:
nnm'
Date 2f1✓2012
1 Of 1
Vol.
5 Pg.
Department Appmvai f 0. Date
PERSONNEL
CHANGE OF STATUS REQUESTS
Commissioner Court Date: February 14, 2012
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting Employee Request Action Requested
Request(s) Applies To
Ag Extension Avant, Jessica New Hire
Brazos Center
Gill, Christopher New Hire
Hostetler, Tyler Resignation
District Clerk
Beebe, Jayde
Snow, Melanie
New Hire
Transfer w /in Dept.
Expo Overman, Chris Termination
JP Pct 2 -2 Gonzalez, Melissa
Promotion
Rodriguez, Diana
Promotion
Juvenile Willis, Wesley
Termination
SO — Jail Escalon, Julio
New Hire
Hewitt, Rhonda
New Hire
Kennedy - Turgeon, Katie
Retirment
Manning, Nuranda
Resignation
Approved in Commissioners' Court: February 14 2012:
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)
Vol. ___-_ e :; - p pg. 0� j /
TIER 1 - PARTIA.L EXEMPTION RACIAL PROFILING REPORT
Agency Name:
Reporting Date:
TCLEOSE Agency
Number:
Chief Administrator:
Agency Contact
Information:
BRAZOS CO. CONST. PCT. l
02/07/2012
041101
BRIAN BACHMANN
Phone: 979 - 695 -0030
Email: bbachmannnco.hrazos tx us County Judge
Mailing Address:
BRAZOS CO. CONST. PCT. 1
ACKNOWLEDGED
Duane Peters Date
12845 Fm 2154 Ste 140
College Station, Tx 77845
This Agency claims partial racial profiling report exemption because:
Our vehicles that conduct motor vehicle stops are equipped with video and audio equipment and we
maintain videos for 90 days.
Certification to This Report 2.132 (Tier 1) — Partial Exemption
Article 2.132(b) CCP .Law Enforcement Policy on Racial Profiling
BRAZOS CO. CONST. PCT. I has adopted a detailed written policy on racial profiling. Our policy:
(1) clearly defines acts constituting racial profiling;
(2) strictly prohibits peace officers employed by the BRAZOS CO. CONST. PCT. 1 from engaging
in racial profiling;
(3) implements a process by which an individual may file a complaint with the BRAZOS CO.
CONST. PCT. 1 if the individual believes that a peace officer employed by the BRAZOS CO.
CONS'". PCT. 1 has engaged in racial profiling with respect to the individual;
(4) provides public education relating to the agency's complaint process;
(5) requires appropriate corrective action to be taken against a peace officer employed by the
BRAZOS CO. CONST. PCT. 1 who, after an investigation, is shown to have engaged in racial
profiling in violation of the BRAZOS CO. CONST. PCT. is policy adopted under this article;
(6) require collection of information relating to motor vehicle stops in which a citation is issued and
to arrests made as a result of those stops, including information relating to:
(A) the race or ethnicity of the individual detained;
(B) whether a search was conducted and, if so, whether the individual detained consented to the
search; and
Page 1 of 3 pages submitted electronically to the
The Texas Commission on Law Enforcement Officer
Standards and Education
Vol. I7 pg, 6;23O
(C) whether the peace officer knew the race or ethnicity of the individual detained before
detaining that individual; and
(7) require the chief administrator of the agency, regardless of whether the administrator is elected,
employed, or appointed, to submit an annual report of the, information collected under Subdivision
(b) to:
(A) the Commission on Law Enforcement Officer Standards and Education; and
(B) the governing body of each county or municipality served by the agency, if the agency is an
agency of a county, municipality, or other political subdivision of the state.
I certify these policies are in effect.
Executed by: BRIAN BACHMANN
C:hiel"Administra(or
BRAZOS CO. CONST. PCT. I
Date: 02/07/2012
Pagc 2 of 3 pages submitted electronically to the
The Texas Commission on Law Enforcement Officer
Standards and Education
VOL- 157- c23
BRAZOS CO. CONST. PCT. 1Motor Vehicle Racial Profiling
Information
Number of motor vehicle stops:
1. 141 citation only
2. 0 arrest only
3. 0 both
4. 141 Total (4, 11, 14 and 17 must be equal)
Race or Ethnicity:
5 15 African
6. 4 Asian
7. 96 Caucasian
S. 24 Hispanic
9. 2 Middle Eastern
10. 0 Native American
11.141 Total (lines 4. ll.. 14 and 17 must be equal)
Race or Ethnicity known prior to stop?
12. 0 Yes
13. 141 No
14. 141 Total (lines 4, 11, 14 and 17 must be equal)
Search conducted?
15. 1 Yes
16.140 No
17. 141 Total (lines 4, 11, 14 and 17 must be equal)
Was search consented?
18.1 Yes
19.0 No
20, 1 Total (must equal line 15)
Page 3 of3 pages submitted clectronically to the
`! - lie Texas ComEnission on Law Enforcement Officer
Standards and Education
Vol. pg.
Brazos County Purchasing Department
Weekly Update
2/03/12 — 2/09/12
ACKNOWLEDGED
Number of PQ's Processed: 69
Requisitions Completed: 3
Capital Payments: 3
Duane Peters Date
Projects In Progress County Judge
Construction
Courthouse:
Phase I & II
- 3rd floor above ceiling work in progress
Phase I I I
Demo of 1 st floor jail area in progress
Removal of dirt in basement through salleyport in progress
Sidewalk demo on west side within next week
Replacement of sidewalk on north side in progress
Bids/ RFP's/ RFQ's
RFQ for Engineer for Pendleton Property
RFQ for Surveyor
Cold Mix Limestone
Uniform Rental
Heavy Machinery Rental
Transportation of Deceased
Fencing Supplies
Equipment Lubricants
Herbicides and Surfactants
Hydrated Lime
Poly Jute
Asphalt and Emulsions
Renewals
Mowing of Rights -of -Way
- Advertise 213 & 2110
- Solicitation in progress
-To close 2/20
-To advertise 213
-To advertise 213
- Solicitation in progress
-To close 2/20
-To advertise 213
-To close 2/20
-To close 2/20
-Dept. reviewing specs
-Dept. reviewing specs
- Renewal completed
Vol. )'57 P g . X33
Solicitation of Quotes
N/A
Other
Auction
- Purchasing is receiving surplus from departments
Purchasing Policy
- Reviewing and revising policy
Electronic Bid System
- Notifications sent to all registered vendors about bid system
- Website is posted on the Brazos County Website under the Purchasing
page
Assets
- Assets from periods 1 -3 reconciled
- Entering transfers that have transpired since beginning of 1=Y 2012
Sanctuary Courtroom
- Additional items to Court for approval
Print Management
- Working with IT department to establish parameters for project
Vol. _ p g. C'2 4