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Home My WebLink About2011-11-15-4:00PM-REGULAR- f BRYAN,TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON NOVEMBER 15, 2011 AT 4:00 PM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 1. Invocation and Pledge of Allegiance - Chaplain G.H. Jones and Judge Peters 2. Call for Citizen input and /or concerns. Consider and take action on agenda items 3 - 20: 3. Federal Dep artment of Criminal Justice and the delegation of authority to use the electro signature to the Brazos County Auditor. 4 . Reappoi of Justin Irick as a Fire Commissioner for Brazos County Emergency Services District # 2• term of appointment is 1/01/12 through 12/31/13. 5 Appointme of Lloyd Scasta as a Fire Commissioner for Brazos County Emergency Ser vices District # 2• term of appointment is 1/01/12 through 12131/13. 6 Appoint of Kelly L Milligan as a Fire Commissioners for Brazos Co Emergency Services District # 4• term of appointment is 1/01/12 throug 12/31/13. 7 . Request from the Information Technology Department for Courtney Dainty to travel to Santa Ana, CA. Courtney will be attending training for the Hirsch Velocity access control system. Dates of travel are December 11 - 17. 2011. 8 . Re guest from the Information Technology De artment for Prashant Ramachandran to travel to Santa Ana CA Prashant will be attending training for the Hirsch Velocity access control system. Dates of travel are December 15 - 17, 2011. 9 Letters to J ohn Cornyn Kay Bailey Hutchison and Rick Perry to oppose increasing the w eight limits on trucks. C Vol, SRAZOSCOUNTY I 10, Reguest fro the Purchasing Department for the reclassification o the followi positions: • a Elim ination of the Senior Buyer. Class Code 1103 Position 1 Group 19, Step 3 • b Creation of Buyer II Class Code TBD Position 1 Gro 17, Step 5 • c Reclass ification of Assistant Purchasing Agent Class Code 110 Position 1, from G roup 21, Step 7 to Group 21 Step 5 • d Reclass ification of Buyer Class Code 1107 Position 1 from Group 13 Step 4 to Gro 13, Step 4 to Group 13, Step 9 11. Request fro the Purchasing Department for the approval of the follo lob desc riptions: • a. Buyer • b. Buyer II 12. Payment Aut horization for Constable Precinct 2 in the amount of $3,0 00.00 to Freddie W. Komar for internal investigation work. 13. Agreeme with District 2 Volunteer Fire Department Inc Brazos C ounty, T exas for FY 2012. 14. Permis to advertise bid number 2012 -09 for High Volume /Low Speed Fans. 15. Permission to advertise bid number 2012 -10 for Cracked Fuel Oil. 16. Change order to add $1600.99 to PO# 12000240 to Johnston Techni Services, Inc f or one day of travel and services for the Wireless Back Haul Sy stem. 17. Tax Refund Applications for the following: • a Harrison Holdings Limited Partnership - overpayme $36.00 • b Pamela Lee - overpayment- $26.13 • c John & Cindy Swicegood- overpayment $ 15 . 96 • d Norine Erickson - overpayment- $21.3 • e Deborah Henry - overpayment -$9.06 • f Beverly Tuck - overpayment -$6.5 18. Budget Amendments. Budget Amendments FY 10/11 57.1 -57.2 Budget Amendments FY 11/12 7.1 -7.3 19. Personnel Change of Status. Personnel Action Forms 20. Payment of Claims. 21. Ackno wledgement of the Brazos County Purchasing Department Upda fo the week of November 4 - 10, 2011. 22. Sheriff's report on inmate population. 23. Announcement of interest items and possible future agenda topics. 24. Call for Citizen input and /or concerns. 25. Adjourn. V()I.--- 10)+ pg.------ q 31- PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and /or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and /or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and /or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and /or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and /or any person in the Court's presence and /or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and /or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and /or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act ? 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. ................... The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361 -4102. Vol. 1 , 54 — BRAZOSCOUNTY BRYAN,TEXAS MINUTES November 15, 2011 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING Signature Page 11- 15.pdf LAD File stamped aaenda.odf 2D Sign in sheet.odf A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 4:00 p.m. on Tuesday, November 15, 2011 with the following members of the Court present: Duane Peters, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk, Absent. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance - Chaplain G.H. Jones and Judge Peters 2. Call for Citizen input and /or concerns. Joe Salvato, Right -of -Way Acquisition Agent for the Road and Bridge Department introduced the new County Engineer Alan Munger. Consider and take action on agenda items 3 - 20: i 5� PF , CO 3. Resolution 11 -024 authorizing the use of an electronic signature for Judge Peters as Brazos County's Chief Elected Officer in conjunction with the Bullet Proof Vest Partnership Grant Program with the Federal Department of Criminal Justice, and the delegation of authority to use the electronic signature to the Brazos County Auditor. Item 3.odf A copy of the Resolution is attached. Motion: Approve, Moved by County Judge Duane Peters, Seconded by Commissioner Lloyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . 4. Reappointment of Justin Irick as a Fire Commissioner for Brazos County Emergency Services District # 2; term of appointment is 1/01 /12 through 12/31/13. Item 4.odf Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley , Mallard , Peters , Wassermann . 5. Appointment of Lloyd Scasta as a Fire Commissioner for Brazos County Emergency Services District # 2; term of appointment is 1/01 /12 through 12/31/13. Item 5.odf Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . 6. Appointment of Kelly L. Milligan as a Fire Commissioners for Brazos County Emergency Services District # 4; term of appointment is 1/01/12 through 12/31/13. _D Item 6.odf Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner LLoyd Wassermann. Passed. 0 -0. 7. Request from the Information Technology Department for Courtney Dainty to travel to Santa Ana, CA. Courtney will be attending training for the Hirsch Velocity access control system. Dates of travel are December 11 - 17, 2011. D Item 7.odf Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 0 -0. 8. Request from the Information Technology Department for Prashant Ramachandran to travel to Santa Ana, CA. Prashant will be attending training for the Hirsch Velocity access control system. Dates of travel are December 15 - 17, 2011. Item 8.odf Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . 9. Letters to John Cornyn, Kay Bailey Hutchison, and Rick Perry to oppose increasing the weight limits on trucks. 2) Item 9.odf A copy is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Pg. l Vol. LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, , Mallard, Peters, Wassermann . 10. Request from the Purchasing Department for the reclassification of the following positions: a. Elimination of the Senior Buyer, Class Code 1103, Position 1, Group 19, Step 3b. Creation of Buyer II, Class Code TBD, Position 1, Group 17, Step 5c. Reclassification of Assistant Purchasing Agent, Class Code 1102, Position 1, from Group 21, Step 7 to Group 21 Step 5d. Reclassification of Buyer, Class Code 1107, Position 1 from Group 13, Step 4 to Group 13, Step 4 to Group 13, Step 9 1D Item 10.odf This results in a decrease of $281 to the FY 2012 budget. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley , Mallard , Peters , Wassermann . 11. Request from the Purchasing Department for the approval of the following job descriptions:a. Buyerb. Buyer II D Item 11.odf A copy of the job description is attached. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, , Mallard , Peters , Wassermann . 12. Payment Authorization for Constable, Precinct 2 in the amount of $3,000.00 to Freddie W. Komar for internal investigation work. LD Item 12.odf Approved as submitted. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, , Mallard , Peters, Wassermann . 13. Agreement with District 2 Volunteer Fire Department, Inc., Brazos County, Texas for FY 2012. Item 13.odf Brazos County will fund The District Two Volunteer Fire Department, Inc. (VFD) $29,000 for FY 2012. In exchange the VFD will provide fire protection services to any person who requests it within the confines of Precinct 2. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, , Mallard , Peters , Wassermann . 14. Permission to advertise bid number 2012 -09 for High Volume /Low Speed Fans. Item 14.odf The requesting department is the Expo Center. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 0 -0. 15. Permission to advertise bid number 2012 -10 for Cracked Fuel Oil. Item 15.odf C1 Vol. g The requesting department is Road and Bridge. Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by County Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena, Cauley , Mallard , Peters, Wassermann . 16. Change order to add $1600.99 to PO# 12000240 to Johnston Technical Services, Inc for one day of travel and services for the Wireless Back Haul System. 2-1 Item 16.pdf Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by County Judge Duane Peters. Passed. 0 -0. 17. Tax Refund Applications for the following: D Item 17.pdf • a. Harrison Holdings Limited Partnership- overpayment - $36.00 • b. Pamela Lee - overpayment - $26.13 • c. John & Cindy Swicegood- overpayment - $ • d. Norine Erickson - overpayment - $21.39 • e. Deborah Henry- overpayment -$9.06 • f. Beverly Tuck - overpayment -$6.57 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Lloyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters , Wassermann . 18. Budget Amendments. Budget Amendments FY 10/11 57.1 -57.2 D-- Item 18 FY 1l.pdf 57.1 Transfer funds from DEAAG Grant to the General Fund. 57.2 To set up budget for Bulletproof Vest Grant for FY 2011. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Lloyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley , Mallard , Peters , Wassermann . Budget Amendments FY 11 /12 7.1 -7.3 'D Item 18 FY 12.odf 7.1 Reallocate funds for the District Attorney 7.2 Reallocate funds for Non - Departmental 7.3 Reallocate funds for Sheriff Forfeiture Fund Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . 19. Personnel Change of Status. Personnel Action Forms Item 19.odf A copy of the Personnel Change of Status Requests is attached. Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by � �g VoL � � l P8• Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena , Cauley, , Mallard , Peters , Wassermann . 20. Payment of Claims. ? Claims Sheet.odf 1D BILL LIST 11.15.11.odf 7092585 through 7092807 Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena , Cauley, , Mallard, Peters, Wassermann . 21. Acknowledgement of the Brazos County Purchasing Department Update for the week of November 4 - 10, 2011. D Item 21.odf The Court acknowledged receipt of the purchasing update. 22. Sheriff's report on inmate population. Mike Wilson, Chief Deputy stated there were 591 inmates in jail, 53 have electronic monitors and 20 are pending for monitors. 23. Announcement of interest items and possible future agenda topics. There were no announcements. 24. Call for Citizen input and /or concerns. There was no citizen input and /or concerns. 25. Adjourn. Vol .- 9 CI -- L� 4 Pg The foregoing minutes of the Commissioners Court meeting held November 15, 2011 have been examined and are approved in open Court this IS #+' day of , 2011, in Bryan, Brazos County, Texas. t� Duane Peters County Judge Lloyd Wa ermann Commissioner, Precinct 1 y a ena Kenny Mallard 5 Commiss' ner, Precinct 2 Commissioner, Precinct 3 Irma^Cauley Commissioner, Precinct 4 Attest: Kareh McQueen County Clerk Vol � �4 Page 100 BRAZOS COUNTY COMMISSIONERS COURT Meeting on �S� , `�` C9 4 P Name Organization / Department C� s of Aim 4 O —6c -- L t L, �'� t4 cs � PAGE; I 2 BRAZOS COUNTY COMMISSIONERS COURT Meeting on Y YU ' L� ___ 2009 @ 44:00 Name Organization / Department 8, n1V PAGE _2 of 10 alk RESOLUTION In conjunction with the contract which the commissioners' court of BRAZOS COUNTY, TEXAS has entered into with the OJP to assist with obtaining maximum compensation with regards to the Bullet Proof Vest Partnership Grant Program, the court is now aware that the program requires that all reporting to the federal government and all funding from the federal government will take place via electronic media. The court is now aware that such filing and receipt will require the electronic signature of the "CEO" (chief elected officer) for the County. The CEO for the County is recognized by the Criminal Justice Department to be Duane Peters, County Judge. Therefore: WHEREAS, the Commissioners' Court recognizing the need for the county to have the flexibility to communicate electronically with the Federal Department of Criminal Justice, does authorize the County Judge to do so through the use of providing electronic signatures for the Bullet Proof Vest Partnership grant; and WHEREAS, the Commissioners' Court does further acknowledge that in order to insure that timely filing of information with the Federal Department of Criminal Justice will require the CEO to delegate responsibility for the use of the application of the accepted electronic signature, does hereby grant the CEO the ability to delegate such authority to the Brazos County Auditor; and WHEREAS, the Commissioners' Court does further acknowledge that in order to insure that timely acceptance of funds with the Federal Department of Criminal Justice will require the CEO to delegate responsibility for the use of the application of the accepted electronic signature, does hereby grant the CEO the ability to delegate such authority to the Brazos County Auditor; and NOW THEREFORE KNOW ALL MEN BY THESE PRESENT the Commissioners' Court does require that subsequent to such use of the electronic signature of the CEO the County Auditor's Office will submit to the County Judge for review and examination a recap summarizing the purpose of the information transmitted and the funding anticipated. DATED this the �day of , 2011 in Bryan, Brazos County, Texas. Duane Peters, Count �Q Gc1� Lloyd Wassermann, Commissioner Pctl Kenny Malla�missioner ct ATTEST: } /� Karen McQueen, clerk Vol. 54 p 1 03 J am. LLOYD WASSERMANN Precinct 1 (979) 361 - 4106 1wassermann@co.brazos.tx.us BRAZOS COUNTY COMMISSIONERS COURT SAMMY CATALENA E. DUANE PETERS Precinct 2 County Judge (979) 3614115 (979) 361 -4102 scatalena @co.brazos.tx.us dpeters@co.brazos.tx.us November 15, 2011 The Honorable John Cornyn United States Senate 517 Hart Senate Office Building, District of Columbia 20510 -4302 Senator Cornyn, G. KENNY MALLARD Precinct 3 (979) 3614105 krna1[ard@co.brazos.tx.us IRMA CAULEY Precinct 4 (979) 361 -4111 ica uley @co. brazos.tx.us Some politicians in Washington are considering allowing big trucks to get even bigger — increasing the weight limits by more than twenty percent from 80,000 to 97,000. That could mean safety problems, further worsen our roads and cost taxpayers dearly. The Federal Highway Administration's 1997 Federal Highway Cost Allocation Study found that trucks were responsible for 40 percent of FHWA program costs (on projects including infrastructure, highway, local road and bridge repair), while accounting for less than 10 percent of total vehicle miles traveled (VMT). We wish to echo the National Association of Counties in opposing this legislation. Trucks will not stay on the National Highway System network. They will ultimately run on our local roads to reach their destinations. Large trucks on the road today cause nearly $2 billion in highway damage that the trucking industry does not pay for. This cost is paid for by U.S. taxpayers and motorists to repair the damage trucks cause to our highway infrastructure — a cost that will be even higher if we allow heavier and longer trucks We urge you to oppose S 1450 which would allow these increases. We would also urge you to co- sponsor S 876 which would freeze truck weights and lengths at their current level. Please feel free to call if you have any questions regarding this issue. Respectfully, Duane Peters, County Comm Sioner Lloyd Wassermann Precinct 1 n `'��} \ Commissioner Kk y Mallar Precinct Sammy Catalena -'Rct 2 Precinct 4 VOL y' LLOYD WASSERMANN Precinct 1 (979) 361 -4106 Iwasserman n @co.brazos.tx. us Fa' Y BRAZOS COUNTY COMMISSIONERS COURT SAMMY CATALENA Precinct 2 (979) 361 4115 scata1ena@co.brazos.tx.us November 15, 2011 The Honorable Kay Bailey Hutchison United States Senate 284 Russell Senate Office Building District of Columbia 20510 -4304 Senator Hutchison, E. DUANE PETERS County Judge (979) 361 -4102 dpeters@co.brazos.tx.us G. KENNY MALLARD Precinct 3 (979) 361 -4105 krna11ard@co_brazos.tx.us IRMA CAULEY Precinct 4 (979) 361 -4111 ica u ley @co. brazos.tx. us Some politicians in Washington are considering allowing big trucks to get even bigger — increasing the weight limits by more than twenty percent from 80,000 to 97,000. That could mean safety problems, further worsen our roads and cost taxpayers dearly. The Federal Highway Administration's 1997 Federal Highway Cost Allocation Study found that trucks were responsible for 40 percent of FHWA program costs (on projects including infrastructure, highway, local road and bridge repair), while accounting for less than 10 percent of total vehicle miles traveled (VMT). We wish to echo the National Association of Counties in opposing this legislation. Trucks will not stay on the National Highway System network. They will ultimately run on our local roads to reach their destinations. Large trucks on the road today cause nearly $2 billion in highway damage that the trucking industry does not pay for. This cost is paid for by U.S. taxpayers and motorists to repair the damage trucks cause to our highway infrastructure — a cost that will be even higher if we allow heavier and longer trucks We urge you to vote against S 1450 which would allow these increases. We would also urge you to co- sponsor S 876 which would freeze truck weights and lengths at their current level. Please feel free to call if you have any questions regarding this issue. Respectfully, Duane Peters, County Judge "V Conunis Toner Lloyd Wassermann Precinct 1 Commissioner nny Mall d Precinct 3 Sammy Catalena ivcb2 Precinct 4 Vol. `.J Pg. November 15, 2011 The Honorable Rick Perry Office of the Governor RO. Box 12428 Austin, Texas 78711 -2428 Governor Perry, Some politicians in Washington are considering allowing big trucks to get even bigger — increasing the weight limits by more than twenty percent from 80,000 to 1000,000. That could mean safety problems, further worsen our roads and cost taxpayers dearly. Brazos County is very concerned about legislation in Congress (S 1450) which would increase truck weights and sizes. We would like to ask that the State of Texas oppose any efforts to increase truck size and weights. We would also urge you to oppose H.R. 763/8. 747, currently in Congress. We have already written Senators Hutchison and Cornyn. We are writing to ask that you convey your opposition to the Congressional delegation. Respectfully, Duane Peters, County Judge , Commis ioner Lloyd Wassermann Precinct 1 I t Commissioner y Mallard Precin 3 ss' er Sammy Catalena Precinct 2 Commissioner Irm auley Precinct 4 Vol. 5 4 Pg. 1 ()(0 nY LLOYD WASSERMANN G. KENNY MALLARD Precinct 1 "TZ•�,F �>L� Precinct 3 (979) 361 -4106 (979)361 -4105 !Wassermann @co.brazos.tx.us kmallard @co.brazos.tx.us BRAZOS COUNTY COMMISSIONERS COURT SAMMY CATALENA E. DUANE PETERS IRMA CAULEY Precinct 2 County Judge Precinct 4 (979) 361 -4115 (979) 361 -4102 (979) 361 -4111 scata1ena@co.brazos.tx.us dpeters @co.brazos.tx.us icau1ey@co.brazos.tx.us November 15, 2011 The Honorable Rick Perry Office of the Governor RO. Box 12428 Austin, Texas 78711 -2428 Governor Perry, Some politicians in Washington are considering allowing big trucks to get even bigger — increasing the weight limits by more than twenty percent from 80,000 to 1000,000. That could mean safety problems, further worsen our roads and cost taxpayers dearly. Brazos County is very concerned about legislation in Congress (S 1450) which would increase truck weights and sizes. We would like to ask that the State of Texas oppose any efforts to increase truck size and weights. We would also urge you to oppose H.R. 763/8. 747, currently in Congress. We have already written Senators Hutchison and Cornyn. We are writing to ask that you convey your opposition to the Congressional delegation. Respectfully, Duane Peters, County Judge , Commis ioner Lloyd Wassermann Precinct 1 I t Commissioner y Mallard Precin 3 ss' er Sammy Catalena Precinct 2 Commissioner Irm auley Precinct 4 Vol. 5 4 Pg. 1 ()(0 N a N J O 0 m a N C s s W W �p A 0 0 8 8 a\ A O� W O O 00 ? 8 8 8 A 8 i z e v to L7 H e -+ o C E c a =g 5 , y � F A t e c A i 3 i w y C s s W W �p A 0 0 8 8 a\ A O� W O O 00 ? 8 8 8 A 8 i z e v a � J �O U W 0 0 W W N s • � U J 0 0 W W $ 8 �7 00 ao �7 N W N W v O A 8 8 'o. N O O w tJ c n L 8 8 r N N N �p O� O 8 8 00 0 g U S o � Q w 8 W a a Vol. R � U � C O to L7 H N -+ o C t tv a =g 5 , c t A i 3 i w y C N z 775 ` � � 7• ? � � �, °° c i �• � are .d � � N � 7 8 m n C � a � J �O U W 0 0 W W N s • � U J 0 0 W W $ 8 �7 00 ao �7 N W N W v O A 8 8 'o. N O O w tJ c n L 8 8 r N N N �p O� O 8 8 00 0 g U S o � Q w 8 W a a Vol. R � U � C O to L7 H o C t tv a =g y , A to N z n � � I. a � 7 m C � 3 � # Brazos County Job Description Class No: 1107 Job Title: Buyer Department: Purchasing Reports To: Purchasing Agent FLSA Status: Exempt EEOC Category: Office and Clerical Pay Group: 13 Prepared /Revised Date: November 9, 2011 Approved Date: SUMMARY Processes purchase orders and requisitions; manages fixed asset, product, and fuel inventories; maintains up-to -date records of outstanding purchase orders and payments made, including reconciling accounts; manage the surplus property of the County; and serves as liaison to other departments regarding purchase orders and with products /service satisfaction;. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Researches, documents, and performs price /cost analysis for purchase orders, including obtaining price quotations, coordinating with the requesting departments), verifying departmental budget availability, communicating with vendors, and preparing and distributing the purchase orders; Responds to departmental requests regarding county purchases, including answering questions, preparing expenditure reports, and advising different departments regarding their outstanding purchase orders; Prepares state requisitions, including communicating with the General Services Commission; Assist in managing fixed assets through automated database of purchases, transfers, and retirements, including tagging items, tracking property transfers. Manage the surplus property of the County including the transfer of property from department to department and to the surplus property room. Coordinating the annual auction of county property including writing descriptions, lotting, taking pictures and working with the auction company. Maintains and supervises physical inventory of fixed assets including reconciliation of purchases and annual reports to County Auditor for CAFR; Manages product inventory, including monitoring inventory levels through the computer and reordering supplies as needed. Vol. X54 p- 103 Class No. 1103 (Continued) Files for application equipment and vehicle titles and license plates for county -owned equipment and vehicles; Creates reports detailing all outstanding purchase orders and payments made; Serves as liaison to accounts payable, providing up -to -date information on outstanding purchase orders and whether or not payment has been made; Provides departments with advice concerning equipment and service specifications, ensuring items purchased meet requirements; Ensures compliance by vendors on standing contracts; Creates forms such as purchase orders and requisitions, as needed; Maintains up -to -date knowledge of laws and market trends that affect purchasing and accounting; and Assists outside auditors when necessary. Assist in the distribution of incoming and outgoing materials and information. SUPERVISORY RESPONSIBILITIES This is a non - supervisory position. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE High school graduation, plus at least three years of experience, or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities. KNOWLEDGE OF Personal computers; business and government accounting principles; laws, policies, and procedures affecting county government purchasing and solicitation of bids; and standard office practices and procedures. 2 Vol. 16 + Pg. 1 ocA Class No. 1103 (Continued) SKILL/ABILITY TO Use computer applications such as spreadsheets, word processors, and databases; read, analyze, and interpret various financial data, policies, and procedures; balance accounts; maintain accurate records of purchase orders and requisitions, as well as payments made and goods or services received; compile, analyze, and evaluate bid solicitation information and sealed bids; communicate effectively, both orally and in writing; and establish and maintain effective working relationships with county employees, vendors, and the general public. CERTIFICATES, LICENSES, REGISTRATIONS None. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee frequently is required to stand and walk. The employee must occasionally lift and /or move objects weighing up to 50 pounds, such as reports, stacks of records, equipment, furniture, or other similar objects. Specific vision abilities required by this job include close vision, and ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the essential duties of this job, the employee is constantly required to work closely with others as part of a team, and must frequently work under time pressures to meet deadlines, perform multiple tasks simultaneously, and perform tedious and exacting work. The noise level in the work environment is usually moderate. APPROVED Duane Peters Date County Judge 3 `lol. Pg HD D Brazos County Job Description Class No: TBD Job Title: Buyer II Department: Purchasing Reports To: Purchasing Agent FLSA Status: Exempt EEOC Category: Office and Clerical Pay Group: 17 Prepared /Revised Date: November 9, 2011 Approved Date: SUMMARY Processes purchase orders and requisitions; manages fixed asset, product, and fuel invoices; maintains up -to -date records of outstanding purchase orders and payments made, including reconciling accounts; and serves as liaison to other departments regarding purchase orders and with products /service satisfaction;. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Assist with various tasks associated with preparing bid specifications, including writing the specifications and terms and conditions, advertising, preparing lists of vendors from whom bids are solicited, sending and receiving bids, evaluating bids, and making recommendations for award; Processes purchase orders, including obtaining price quotations, coordinating with the requesting department(s), verifying departmental budget availability, communicating with vendors, and preparing and distributing the purchase orders; Responds to departmental requests regarding county purchases, including answering questions, preparing expenditure reports, and advising different departments regarding their outstanding purchase orders; Prepares state contracts, including communicating with the State Comptroller's office and/or Cooperative Purchasing office. Manages fixed assets, including tagging items, logging them into the computer, tracking property transfers, and assisting with annual auction of county property; Manages product inventory, including monitoring inventory levels through the computer and reordering supplies as needed; Manages fuel inventory, including monitoring county vehicle usage and preparing monthly and quarterly usage reports, issuing gas cards to county employees, and running various Vol. 1 EA pg. Class No. 1102 (Continued) tests; Creates reports detailing all outstanding purchase orders and payments made; Serves as liaison to accounts payable, providing up -to -date information on outstanding purchase orders and whether or not payment has been made; Provides departments with advice concerning equipment and service specifications, ensuring items purchased meet requirements; Ensures compliance by vendors on standing contracts; Creates forms such as purchase orders and requisitions, as needed; Maintains up -to -date knowledge of laws and market trends that affect purchasing and accounting; and Assists outside auditors when necessary. Manage the payment of construction projects and capital assets purchased. SUPERVISORY RESPONSIBILITIES Supervises the administration of the County Purchasing Policy and state laws. No direct supervision of personnel necessary. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE 30 hours of college course credit or High school graduate with prior purchasing experience or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities. KNOWLEDGE OF Personal computers; business and government accounting principles; laws, policies, and procedures affecting county government purchasing and solicitation of bids; and standard office practices and procedures. SKILL/ABILITY TO Use computer applications such as spreadsheets, word processors, and databases; read, 2 V0 1. — — L� 5—L pg-_____� Class No. 1102 (Continued) analyze, and interpret various financial data, policies, and procedures, balance accounts; maintain accurate records of purchase orders and requisitions, as well as payments made and goods or services received; compile, analyze, and evaluate bid solicitation information and sealed bids; communicate effectively, both orally and in writing; and establish and maintain effective working relationships with county employees, vendors, and the general public. CERTIFICATES, LICENSES, REGISTRATIONS None. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee frequently is required to stand and walk. The employee must occasionally lift and /or move objects weighing up to 50 pounds, such as reports, stacks of records, equipment, furniture, or other similar objects. Specific vision abilities required by this job include close vision, and ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the essential duties of this job, the employee is constantly required to work closely with others as part of a team, and must frequently work under time pressures to meet deadlines, perform multiple tasks simultaneously, and perform tedious and exacting work. The noise level in the work environment is usually moderate. APPROVED Duane Peters Date County Judge 3 15 Vol.- !_!_ -- Pg. FUNDING AGREEMENT BETWEEN BRAZOS COUNTY AND DISTRICT TWO VOLUNTEER FIRE DEPARTMENT, INC. THIS AGREEMENT for the Funding of Fire Protection Service of District Two ( "Agreement ") is hereby effective October 1, 2011, by and between the DISTRICT TWO VOLUNTEER FIRE DEPARTMENT, INC., BRAZOS COUNTY, TEXAS ( " Department ") and BRAZOS COUNTY, TEXAS, ( " County "), each acting by and through its duly authorized agents; RECITALS WHEREAS, the County is authorized to contract with an incorporated volunteer fire department to provide fire protection pursuant to Local Government Code §352.001; and WHEREAS, the County believes it is more cost effective to contract with a volunteer fire department than to purchase equipment and operate a County fire department; and WHEREAS, the Department is located within the County and shall provide fire protection to an area of the County that is located outside the municipalities in the County; and WHEREAS, the Department has the personnel and equipment to provide such services and would benefit by the payment of funds by the County. NOW, THEREFORE, the parties, in consideration of the mutual covenants and conditions contained herein, agree as follows: AGREEMENT SCOPE 1. Department shall provide fire protection services to any person who requests it within the confines of Precinct 2, as described on Exhibit "A" attached hereto and made a part hereof for all purposes; provided however, if assistance is requested by other fire departments for Precinct 1, 3 and 4 it shall provide services in these areas, if possible. A more detailed map of the various Fire Districts can be obtained at the Brazos County Appraisal District at 1673 Briarcrest Drive, Suite A -101, Bryan, Texas 77802, and the parties agree to use the records maintained by that office if a question about the boundaries of the Precincts should arise. District 2 Volunteer Fare Agreement Page I of 4 VoI. — 154—pg. 2. All requests for services under this Agreement shall be made through the 9 -1- 1 Emergency Communications District, which dispatches fire protection units for the County. 3. Department will maintain fire fighting equipment and certified personnel in compliance with Subchapter D of Chapter 419, Texas Government Code. The County is not responsible for damage to equipment or injury to any person, or for the actions of the Department or their volunteers except as expressly provided by this Agreement. PAYMENTS 4. County shall pay Department the sum of $29,000.00 upon execution of this Agreement ( "Funds "). 5. The County shall make all payments to Department for these services from current revenues. TERM AND TERMINATION 6. This Agreement term shall be from October 1, 2011, and terminate at 12:00 a.m. (C.S.T.) on September 30, 2012. Either party shall have the right to terminate this Agreement, without cause, upon thirty (30) days written notice of such termination. Should the Agreement be terminated, the rights and obligations of the parties hereunder shall terminate, except that the rights and obligations of the parties that have accrued under this Agreement prior to the date of termination shall survive. In the event of a termination, the fee payable pursuant hereto shall be adjusted on a pro -rata basis and refunded within thirty (30) days of such termination, NOTICES 7. All notices issued between parties to this Agreement shall be in writing. All notices shall be deemed given on the date personally delivered, faxed, or deposited in the U.S. Mail to the following parties: Department: District Two Volunteer Fire Department, Inc, Brazos County Texas P.O. Box 32 Kurten, TX 77862 Attn: Merrie Noak, Fire Chief County: Brazos County Commissioners Court 200 South Texas Ave., Suite 310 Bryan, TX 77803 District 2 Volunteer Fire Agreement Page 2 of 4 Vol. DEFENSE OF CLAIMS 8. Pursuant to Local Government Code §352.004, the act of a person who, in carrying out the County's authority to provide fire protection under this Agreement, furnishes fire protection to a County resident who lives outside the municipalities in the County, including the act of a person who is a regular employee or fire fighter of a municipality, is considered to be the act of an agent of the County. 9. The County does not waive or relinquish any immunities or defense it has under law, on behalf of itself, its officers, employees, or agents as a result of its execution of this Agreement and the performance of the covenants herein. MISCELLANEOUS PROVISIONS 10. If any provision of the Agreement shall be held to be invalid, illegal, or unenforceable by a court or other tribunal of competent jurisdiction, the validity and enforceability of the remaining provisions shall not in any way be affected or impaired thereby. The parties shall use their best efforts to replace the respective provisions or provisions of this Agreement with legal terms and conditions approximating the original intent of the parties. 11. This Agreement is the entire Agreement between the Department and the County relating to the provision of fire protection services and supersedes any and all prior Agreements, arrangements, or understandings, whether written or oral. 12. This Agreement is for the benefit of the parties to the Agreement, and does not confer any rights on any third parties. 13. No amendment to this Agreement shall be effective and binding unless and until it is reduced to writing and signed by the authorized representatives of all parties. 14. This Agreement has been made under and shall be governed by the laws of the State of Texas. This Agreement and all matters related thereto shall be performed in Brazos County, Texas. 15. Failure of any party at any time, to enforce a provision of this Agreement, shall not constitute a waiver of that provision, nor in any way affect the validity of this Agreement or the right of any party thereafter to enforce each and every provision hereof. No term of this Agreement shall be deemed waived or breach excused unless the waiver shall be in writing and signed by the party(ies) claimed to have waived. furthermore, any consent to or waiver of a breach will not constitute consent to or waiver of or excuse of any other, different or subsequent breach. District 2 Volunteer Fire Agreement Page 3 of 4 Vol. I �'-� Pg_ I I la 16. It is understood and agreed that this Agreement may be executed in a number of identical counterparts, each of which shall be deemed an original for all purposes. INFORMATION FURNISHED BY RECIPIENT 17. Department agrees that County, or its designated representative, shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. Department agrees to maintain such records for possible audit for a minimum of three (3) years after the termination date of this Agreement, unless a longer period of records retention is stipulated. Department agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Department agrees that the County, or its designated representative, shall further have the right to review and to copy any records and supporting documentation for prior years in which Brazos County provided funds to the Department under prior Agreements. Any audit will be conducted by County personnel or an independent third party, as determined by the Brazos County Commissioners Court. If the Brazos County Commissioners Court determines that the audit will be conducted by an independent third party, all costs and expenses associated with said audit will be solely paid for by the Department. Annual financial statements (audited if available) are due to County within six (6) months of completion. District Two Volunteer Fire Department, Inc, Brazos County, Texas Brazos County, Texas By: . v _ Merrie Noak, Fire Chief Date: District 2 Volunteer Fire Agreement Duane Peters, County Judge Date: 1 ( 1 ATTEST: Vol. 5 �' - 6- Brazos County Purchasing Department 200 S. TX AVE.. SUITE 352 BRYAN, TX 77803 PHONE (979) 361 -4290 FAX (979) 361 -4293 BRAZOS COUNTY BID /RFP /RFQ DOCUMENTATION SHEET The Purchasing Department would like to request Commissioner's Court approval to advertise and request Bids on the following: DATE: November 9, 2011 BID NUMBER: 2012 -09 REQUEST FOR PROPOSAL NUMBER: REQUEST FOR QUALIFICATIONS NUMBER: TITLE: High Volume /Low Speed Fans REQUESTING DEP APPROVAL SIGNATURE: Brazos Countv Ex Duane Peters, County Judge DATE APPROVED: Vol. i f Brazos Count Purchasing Department 200 S. TX AVE., SUITE 352 BRYAN, TX 77803 PHONE (979) 361 -4290 FAX (979) 3614293 BRAZOS COUNTY BID /RFP /RFQ DOCUMENTATION SHEET The Purchasing Department would like to request Commissioner's Court approval to advertise and request Bids on the following: DATE: November 10, 2011 BID NUMBER: 2012 -10 REQUEST FOR PROPOSAL NUMBER: REQUEST FOR QUALIFICATIONS NUMBER: TITLE: Cracked Fuel Oil REQUESTING DEPARTMENT: Road and Bridge APPROVAL SIGNATURE. Duane Peters, County Judge DATE APPROVED: 11-145_ I ( Vol. ► 5 �4 pg.____L� BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2010 -2011 BUDGET YEAR NO. 10111 57.1 -57.2 On this the 15th day of November 2011 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Lloyd Wassermann, Commissioner, Precinct 1 C. Sammy Catalcna, Commissioner, Precinct 2 D. Kenny Mallard, Commissioner, Precinct 3 E. Inna Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 15th day of November 2011 the Court heard and approved a budget amendment for the 2010-2011 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 14 September 2010, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 15th day of November 2011. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. B Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget Copies: County Auditor County Treasurer County Budget Officer Commissioners' Court Minutes ®�, 1 Pg. i a 0- BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10/11 - 57.1 1 111 51201 1 FUND DIV ACCT PROJ DRICR ACCOUNT NAME Increase Decrease 3000 111000 73425000 CR Eco. Dev. State Grt - OOG 50,000.00 3000 91300000 DR Transfer to General Fund 50,000.00 0100 49029000 CR Transfer from Grant Fund 50,000.00 0100 11001500 51130000 DR ContinQencv 50,000.00 IDEAAG Grant and General Fund Contingency I _ 1 --- I I To transfer $50,000.00 of the award amount from Grant Fund to General Fund for offsetting the administration cost associated with the Department Approval Date Prepared By: nnm Date: 1119/2011 County Judge Approval Date ; ,rr ii loll Vol. � 5 `T p r ova BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10/11 - 57.2 1111512011 FUND DIV ACC PROJ DR/CR ACC NAME Increase Decrease 3000 _ 48094000 CR USDJ -BVP Grant 1,078.00 3000 287000 1 67286000 DR Eouinment - Other 1,078.00 IDEAAG Grant and General Fund Contin2enev I I l I To set up budget for Bulletproof Vest Grant for FY 2011. Revenue already received. Will move Exps. From SO - Admin budget to balance fund. Prepared By nnm Date: 111912011' JUd e A royal.... _ D..ate X.._9 RP, 1 or 1 v ®� l � BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2011-2012 BUDGET YEAR NO. 11/12 7.1 -7.3 On this the 15th day of November 2011 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, .Presiding B. Lloyd Wassermann, Commissioner, Precinct I C. Sammy Catalena, Commissioner, Precinct 2 D. Kenny Mallard, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 15111 day of November 2011 the Court heard and approved a budget amendment for the 2011- 2012budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 20 September 2011, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 15th day of November 20t 1. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: — Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget Copies: County Auditor County Treasurer County Budget Officer Commissioners' Court Minutes 16 P �°Z3 VOL g• BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11/12 - 7.1 11115/2011 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 19000100 60600000 CR Office Supplies 207.12 0100 19000100 67281000 DR Minor Equipment 207.12 District At torney Reallocation of finds to purchse CD/DVD burners for all Legal Secretaries. Prepared By: nnm Date: 11/912011 Department Approval Date 7ofi1 14 VOL 15 County Judge Approval Date BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11/12 - 7.2 11/15/2011 FUND DIV ACCT PROJ DRICR ACCOUNT NAME x Increase Decrease 0100 11000500 61740000 CR Telephone 22,500.00 0100 11000500 71025000 DR Contract Services 22,500.00 Non-De parinnental Reallocation of funds to pay contract for Delucia Mail Service for FY 12. TppaTpd 8 _:. _ y:;1' nntn Qate 11110/201,1;• I Of I Vol, 15 4 P 9 . 0a'5 'Depart Approval Date mqn,,:,, pprov BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11 /12 - 7.3 11115/2011 FUND DIV ACCT I PROD DRICR I ACCOU NAME Increase Decrease 2500 2 67281000 CR jHqui ment - Electronic 2,185.00 2500 28010000 65400000 1 1 DR lCrounds Maintenance 1 2,185.00 Sheriff Forfeiture Fund Reallocation of funds to materials to put a fence up for seized property at the Sheriffs Office. Prepared By nnm 1 or 1 "Vol. 154 Pg. � ��_ PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: November 15, 2011 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To Purchasing Stracener, Tracy Resignation West, Tiffany Promotion Williams, Leslie Promotion Approved in Commissioners' Court: Nov emb 5 201 County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) `Ion, 154 pg. i ;(-I Brazos County Purchasing Department Weekly Update 11/4/11 — 11/10/11 Number of PO's Processed: 94 APPROVED Requisitions Completed: 3 Capital Payments: 2 Projects In Progress Duane Peters Date Construction County Judge Courthouse: Phase I & II Renovation in progress Abatement of old CA area to begin 1117, finish 11/11 2nd and 3rd Floor Remodel - Framing of Grand Jury room in progress - Carpet and painting complete in CCL #1, #2, DA area Phase III - Contract approvedl Bids/ RFP's/ RFQ's Aggregate for Surface Treatment Flexible Base High speed, low volume fans for Expo Cracked Fuel oil Renewals Janitorial Supplies Solicitation of Quotes None in progress - Responses under review -Opens 11/14 - Permission to advertise - Permission to advertise -Bid solicitation in progress J)® Vol, P Other Auction - Purchasing is now receiving surplus from departments Sanctuary Courtroom - Additional items being purchased Purchasing Policy - Reviewing and revising policy Electronic Bid System - Contract and requirements to City of College Station for approval Assets - Reconciliation on hold until fiscal year 2011 period 13 completed - Currently retiring assets sold in last auction Vol.._J�— p8• -