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2011-09-20-4:00PM-REGULAR
BRYAN,TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON SEPTEMBER 20, 2011 AT 4:00 PM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 1. Invocation and Pledge of Allegiance - Chaplain G.H. Jones and Commissioner Catalena 2. Call for Citizen input and /or concerns. Consider and take action on agenda items 3 - 29: 3. Adoption of the County Budget for fiscal year ending September 30 2012 4, Resolution 11 -017 levying a tax rate for Brazos County for the Tax Year 2011 5. Proclamation 10 -024 recognizing September 17 -23 2011 as Constitution Week in Brazos County. 6. Request for hotel reimbursement for Eric Caldwell Director of Information Technology, at a rate of $129.00 per day. Eric is traveling to Herndon VA to visit the corporate offices of AmCad There is no official "host" hotel, nor a less expensive hotel within a reasonable distance 7 . Request from Constable Pct. 4 for Constable Isaac Butler Jr Chief Deputy Glenda Smith and Deputy Hezekiah Carter Jr. to attend the National Public Safety Summit on Forensic Science in Clearwater Beach, Florida during October 18 -20 2011 8. Health & Dental Insurance Premiums for FY 12 for Employees & Post -2000 Retirees The County contribution will increase effective October 1 2011 • employee premiums will increase effective January 1, 2012. 9. Texas County & District Retirement System (TCDRS) Authorization Form adopting the required rate of 12.37% for plan year 2012. 10, Approval of the daily amount of reimbursment of expenses for a person who reports for jury service for Fiscal Year 2012. 1 1 . Approval of non - profit agencies for jurors to have the option to donate all or part of their furor payment Vol. I 5® leg. I 13 BRAZOSCOUNTY .3 P BRYAN,TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON SEPTEMBER 20, 2011 AT 4:00 PM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 1. Invocation and Pledge of Allegiance - Chaplain G.H. Jones and Commissioner Catalena 2. Call for Citizen input and /or concerns. Consider and take action on agenda items 3 - 29: 3. Adoption of the County Budget for fiscal year ending September 30 2012 4, Resolution 11 -017 levying a tax rate for Brazos County for the Tax Year 2011 5. Proclamation 10 -024 recognizing September 17 -23 2011 as Constitution Week in Brazos County. 6. Request for hotel reimbursement for Eric Caldwell Director of Information Technology, at a rate of $129.00 per day. Eric is traveling to Herndon VA to visit the corporate offices of AmCad There is no official "host" hotel, nor a less expensive hotel within a reasonable distance 7 . Request from Constable Pct. 4 for Constable Isaac Butler Jr Chief Deputy Glenda Smith and Deputy Hezekiah Carter Jr. to attend the National Public Safety Summit on Forensic Science in Clearwater Beach, Florida during October 18 -20 2011 8. Health & Dental Insurance Premiums for FY 12 for Employees & Post -2000 Retirees The County contribution will increase effective October 1 2011 • employee premiums will increase effective January 1, 2012. 9. Texas County & District Retirement System (TCDRS) Authorization Form adopting the required rate of 12.37% for plan year 2012. 10, Approval of the daily amount of reimbursment of expenses for a person who reports for jury service for Fiscal Year 2012. 1 1 . Approval of non - profit agencies for jurors to have the option to donate all or part of their furor payment Vol. I 5® leg. I 13 BRAZOSCOUNTY to for Fiscal Year 2012. 12, Approval of Juror Payment Authorization Forms for Fiscal Year 2012 13. Request from the Treasurer's Office for Indemnification of $660.76. 14, Approval to amend the Purchasing Policy regarding food 15. Order Relocating Polling Place for Election Precincts 2a 82 83 50 and 51 Orden Para trasladar el sitio de votacion por precincts de elecciones numero 2a 82 83 50 y 51 16. Selection of RFP 2011 -33 for the legal representation to indigent juveniles 17, Request by William and Younghee Greathouse to release an assement lien previously placed on Lot One, Block 2, Hunter's Creek. 18. Renewal of the annual service agreement with Southwest Solutions Group for the rolling spacesaver storage system in the Sheriff's Office. 19. Renewal of Contracts with Hanson Pipe & Precast and Contech Construction Products for Culverts for Road and Bridge. 20. Renewal of contract with Highway Technologies for lane striping and pavement markers for Road and Bridge. 21, Re- approve and sign grant agreement with Texas Department of Transportation for FY2012 grant with Brazos County Attorney's Office. 22. Supplement to Independent Contractor Agreement with Junction 505 for FY 2012 23. Contract with A -1 Fire and Security for the term of one (1) year for fire alarm monitoring services for several Brazos County Buildings in the amount of $32.50 per panel per month 24. Contract SOO 2011 -44 and tabulation sheet with Professionals of Texas Fire and Safety for Smoke Detector and Fire Panel Inspections for Brazos County buildings. 25. Budget Amendments. Budget Amendment FY 10/11 49.1 26. Personnel Change of Status. Personnel Action Forms 27. Payment of Claims. 28. Convene into Executive Session pursuant to Texas Government code 551.074 to discuss the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the Director of Building Maintenance of Brazos County. 29. Consider and possible action on the Executive Session. 30. Acknowledgement of the Order Determining Compensation of the County Auditor and Assistant County Auditors for FY12. 31. Acknowledgment of the Brazos County Purchasing Department Update for the week of September 9-15, 2011. 32. Sheriff's report on inmate population. 33. Announcement of interest items and possible future agenda topics. Vol.--- 50 pg. 114 34. Call for Citizen input and /or concerns. 35. Adjourn. Vol. 1950 Pg. PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and /or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and /or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and /or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and /or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and /or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and /or any person in the Court's presence and /or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and /or 4. such other and /or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and /or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act ? 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., suite 106, Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361 -4102. 150 Pg Vol. I°1� MINUTES September 20, 2011 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING Sia Pape 9 20.pdf File Stamped Aaenda.pdf Sian In Sheet.pdf A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 4:00 p.m. on Tuesday, September 20, 2011 with the following members of the Court present: Duane Peters, County Judge, Absent; Lloyd Wassermann, Commissioner of Precinct 1; Sammy Catalena , Commissioner of Precinct 2; Kenny Mallard , Commissioner of Precinct 3, Presiding; Irma Cauley , Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance - Chaplain Jones was absent so Commissioner Mallard gave the invocation and Commissioner Catalena led the pledge of allegiance. 2. Call for Citizen input and /or concerns. Lynn Yeager representative of the Prenatal Clinic thanked the Court for including them in the budget for FY 2012. VOL 5 0 pg. 171 BRAZOS COUNTY BRYAN,TEXAS Consider and take action on agenda items 3 - 29: 3. Adoption of the County Budget for fiscal year ending September 30, 2012. 1 9 Item 3.odf Amendments to the Proposed 2012 Budaet odf Amendment 1 - increase funding for Constable Pct. #1 by $1,600 for radio maintenance and decrease General Fund Contingency by $1,600. The net effect to the budget is zero. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard , Wassermann . Members Absent: Peters . Amendment 2 - fund and support the cost of the Voice Over IP telephone system agreement for FY 2012, by increasing Computer Contracts by $34,000 and decreasing General Fund Contingency by $34,000. The net effect to the budget is zero. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena, Cauley , Mallard , Wassermann . Members Absent: Peters. Amendment 3 - increase the funding for the Finance Plus Upgrade by $23,463. Work will not be started until FY 2012. The appropriate funding level will roll forward. Funding will be increased by $23,463 in the General Capital Improvement Fund and decreased in the General Fund Contingency by $23,463. The net effect to the total budget is zero. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena , Cauley , Mallard , Wassermann . Members Absent: Peters . Amendment 4 - increase the budget for the restoration of the Brazos Flower by $10,217. The original contractor returned this funding and withdrew from the project. Funding will be increased by $10,217 in the General Capital Improvement Fund and decreased in the General Fund Contingency account by $10,217. Total net effect to the total budget is zero. Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard , Wassermann . Members Absent: Peters . Amendment 5 - additional $722 for the County portion of the rental of the Community Emergency Opperation Center for FY 2012 and reduce General Fund Contingency by the same amount. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard , Wassermann . Members Absent: Peters . Amendment 6 - decrease Magistrate Fees revenues from $120,000 in proposed budget to $30,000. This is a reduction of $90,000 to the total general fund budget. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard , Wassermann . Members Absent: Peters. Amendment 7 - move $5,000 from Departmental Support to Professional Services. The net effect to the budget is zero. Vol. I E5 0 Pg• -- Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Kenny Mallard. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard , Wassermann . Members Absent: Peters . Amendment 8 - correct hourly /per pay rate for Records Management Director class code 8102 position 1 to reflect 66% of salary paid from Commissioners Court division #11000100. The amount should be listed as $1,362.70 and not $2,072.81. This change was an error in the listing with no effect to the budget. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena , Cauley, Mallard , Wassermann . Members Absent: Peters . Amendment 9 - correct hourly/ per pay rate Records Management Director class code 8102 position 1 to reflect 34% of salary paid from Records Management division #50000100. The amount should be listed as $702.03 and not $2,064.80. This change was an error in the listing with no effect to the budget. Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard , Wassermann . Members Absent: Peters . Amendment 10 - remove the group and step from the County Engineer position, class code 2601 position 1. Commissioner Court approved the removal of the Group /Step from this position on August 23, 2011. Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena, Cauley , Mallard , Wassermann . Members Absent: Peters . Amendment 11 - decrease the use of reserve fund balance of the County Clerk Management Fund by $43,569 and reduce Contingency in this fund by the same amount. This will reduce the special revenue fund by $43,569. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard, Wassermann . Members Absent: Peters . Amendment 12 - establish the budget for Primary Election Services for FY 2012. This will increase the departmental support costs by $500, increase Contract Services by $1,900, increase Professional Services by $49,200 and increase $5,800 for a Transfer to General Fund. Net effect of $57,400 increase to Fund 3500. Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard , Wassermann . Members Absent: Peters . Amendment 13 - increase the use of Reserve Fund Balance in the County Clerk Election Service Division by $8,000 and departmental support by the same amount. This will increase the budget by $8,000. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena, Cauley , Mallard , Wassermann . Members Absent: Peters . Amendment 14 - decrease the Tax Office Building Project by $1,837 and the use of Reserve Fund balance by same amount. VOL - 1 S b Pg. I I CI Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard, Wassermann . Members Absent: Peters . Amendment 15 - decrease the Courthouse Renovation Project by $98,163 and the use of Reserve Fund balance by the same amount. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena, Cauley , Mallard , Wassermann . Members Absent: Peters . Amendment 16 - fund the purchase of an Intrusion Prevention System to be installed between the County's network and the internet. Funding to be provided by increasing computer hardware by $13,480 and decreasing the general fund contingency by the same amount. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard , Wassermann . Members Absent: Peters . Amendment 17 - increase the Forfeiture Fund for Constable Pct. #1 by $840 for the proceeds received from the sale of a seized vehicle. The funds will be used to increase the vehicle maintenance account by $840. This will increase the budget by $840. Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard , Wassermann . Members Absent: Peters . Amendment 18 - decrease class code 2335 position 1, Accounting Supervisor, from Group 22, Step 10 to group 22, Step 6. This will decrease Tax Assessor /Collector budget by $6,058 and increase General Contingency by the same amount. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena , Cauley, Mallard , Wassermann . Members Absent: Peters . Amendment 19 - increase class code 2321 position 1, Supervisor Property Tax, from Group 20, Step 2 to Group 20, Step 4. This will increase Tax Assessor /Collector budget by $2,428 and decrease General Contingency by the same amount. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard, Wassermann . Members Absent: Peters . Amendment 20 - increase MTR Vehicle Supervisor Tax Office class code 2311 position 1 form Group 20 Step 2 to Group 20 Step 4. This will increase Tax Assessor /Collector budget by $2,428 and decrease General Contingency by the same amount. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena , Cauley, Mallard , Wassermann . Members Absent: Peters. Amendment 21 - increase CLK II Tax Office class code 2343 position 5 from Group 11 Step 2 to Group 11 Step 3. This increases the Tax Assessor /Collector budget by $776 and decreases General Contingency by the same amount. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Vol. 1 - 60 Pg. Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard, Wassermann . Members Absent: Peters. Amendment 22 - decrease Det. Officer/Work Crew class code 1513 position 2 from Group 17 Step 11 to Group 17 Step 5. This decreases S.O Jail budget by $7,133 and increases General Contingency by the same amount. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena , Cauley , Mallard , Wassermann . Members Absent: Peters. Amendment 23 - decrease class code 1505 position 8 Sergeant -Jail from Group 20 Step 7 to Group 20 Step 4. This decreases Jail budget by $4,170 and increases General Contingency by the same amount. Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard , Wassermann . Members Absent: Peters . Amendment 24 - increase class code 1511 position 1, Detention Officer -Jail, from Group 15 Step 2 to Group 15 Step 12. This increases S.O. Jail budget by $11,273 and decreases General Fund Contingency by the same amount. The net effect to the budget is zero. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena, Cauley , Mallard , Wassermann . Members Absent: Peters . Amendment 25 - move class code 0842 position 1, General Manager Brazos Valley Fair & Expo from pay code 012 (Salary Dept. Head) to pay code 013 (Salary Staff) and the related salary of $32,517. The net effect to the budget is zero. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena , Cauley, Mallard , Wassermann . Members Absent: Peters . Amendment 26 - move class code 0842 position 1, General Manager Brazos Valley Fair & Expo from Pay Code 012 (Salary Dept Head) to Pay Code 013 (Salary Staff) and related salary of $39,743. Net effect to the budget is zero. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena , Cauley, Mallard , Wassermann . Members Absent: Peters . Amendment 27 - change the title of Director of IT, CIO to Chief Information Officer, class code 1240 position 1. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard , Wassermann . Members Absent: Peters . Amendment 28 - increase budget for a cell phone allowance with related benefit costs for Network Engineer, class code 1230 position 1. This will increase the Information Technology budget by $1,011 and decrease General Fund Contingency by $1,011. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena , Cauley, Mallard , VOL 15' G Pg, lei Wassermann . Members Absent: Peters. Amendment 29 - increase class code 2522 position 1, Part time Court Reporter from Group 25 Step 12 to Group 25 Step 13. This increases the 272nd District Court budget by $988.50 and decreases General Fund Contingency by the same amount. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard, Wassermann . Members Absent: Peters . Amendment 30 - increase class code 2522 position 2, Part Time Court Reporter from Group 25 Step 12 to Group 25 Step 13. This increases the 272nd District Court budget of $988.50 and decreases General Fund Contingency by the same amount. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard, Wassermann . Members Absent: Peters . Amendment 31 - change the division title of Magistrate #1 to Associate Judge #1. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard , Wassermann . Members Absent: Peters . Amendment 32 - change the title of class code 2201, position 1, Associate Judge /Referee to Associate Judge #1. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard , Wassermann . Members Absent: Peters . Amendment 33 - change the title of Court Coordinator Magistrate #1, class code 2204, position 1 to Court Coordinator - Associate Judge #1. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena , Cauley, Mallard , Wassermann . Members Absent: Peters. Amendment 34 - change the title of Bailiff- Magistrate #1, class code 2205, position 1 to Bailiff- Associate Judge #1. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena , Cauley, Mallard , Wassermann . Members Absent: Peters. Amendment 35 - change the division title of Magistrate #2 to Associate Judge #2. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard, Wassermann . Members Absent: Peters . Amendment 36 - change the title of Magistrate 2- Judge, class code 2206, position 1 to Associate Judge #2. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard, Wassermann . Members Absent: Peters . VOL 15 o Pg. 1 99, Amendment 37 - change the title of Court Coordinator - Magistrate #2, class code 2209, position to Court Coordinator - Associate Judge #2. Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard , Wassermann . Members Absent: Peters . Amendment 38 - change the title of Bailiff- Magistrate #2, class code 2208, position 1 to Baliff- Associate Judge #2. Commissioner Cauley pointed out that Amendments 31 -38 were due to a change in the law effective January 1, 2012. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena , Cauley, Mallard , Wassermann . Members Absent: Peters. Amendment 39 - roll forward $95,067 for work not completed in Fiscal Year 2011 for the COPS Technology. Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard , Wassermann . Members Absent: Peters . Amendment 40 - increase Professional Fees by $10,000 for payment of fees to Justice benefits for SCAAP claim processing. This will decrease General Fund Contingency by $10,000. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena, Cauley , Mallard , Wassermann . Members Absent: Peters . $113,688.041 is budgeted for FY 2012 in the adopted budget including all the amendments. Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena, Cauley , Mallard , Wassermann . Members Absent: Peters . 4. Resolution 11 -017 levying a tax rate for Brazos County for the Tax Year 2011. Item 4.odf Commissioner Mallard read the following for the record This year's proposed tax rate exceeds the effective tax rate. "I move that the property tax rate be increased by the adoption of a tax rate of 0.485000, which is effectively a 3.03 percent increase in the tax rate. Commissioner Catalena seconded the motion." Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard, Wassermann . Members Absent: Peters. Commissioner Mallard moved that the Maintenance and Operations portion of the 2011 Brazos County tax rate be .4037 per $100 of value. Commissioner Cauley seconded the motion. Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner I VOL C:� �.� Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena, Cauley , Mallard , Wassermann . Members Absent: Peters . Commissioner Mallard moved that the Debt portion of the 2011 tax rate be .0813 per $100 of value. The motion was seconded by Commissioner Cauley. Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard , Wassermann . Members Absent: Peters. 5. Proclamation 10 -024 recognizing September 17 -23, 2011 as Constitution Week in Brazos County. Item 5.odf Commissioner Mallard read aloud the Proclamation. The Court urges our citizens to reaffirm the ideals which the framers of the Constitution had in 1787 by vigilantly protecting the freedoms guaranteed to us through this guardian of our liberties, remembering that lost right may never be regained , and to express gratitude for the privilege of being an American in a Republic which functions under the oldest Constitution still in active use today. Commissioner Mallard then presented the Proclamation to Mary Elizabeth Dresser representing DAR who then presented the Court a flag commemorating 9 -11. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena , Cauley, Mallard , Wassermann . Members Absent: Peters . 6. Request for hotel reimbursement for Eric Caldwell, Director of Information Technology, at a rate of $129.00 per day. Eric is traveling to Herndon, VA to visit the corporate offices of AmCad. There is no official "host" hotel, nor a less expensive hotel within a reasonable distance. Item 6.odf Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard, Wassermann . Members Absent: Peters . 7. Request from Constable Pct. 4 for Constable Isaac Butler Jr., Chief Deputy Glenda Smith, and Deputy Hezekiah Carter Jr. to attend the National Public Safety Summit on Forensic Science in Clearwater Beach, Florida during October 18 -20, 2011. Item 7.edf Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena , Cauley, Mallard , Wassermann . Members Absent: Peters . 91 Item 8.odf Health & Dental Insurance Premiums for FY 12 for Employees & Post -2000 Retirees. The County contribution will increase effective October 1, 2011; employee premiums will increase effective January 1, 2012. This was tabled due to the rates having changed and will need to be reviewed with the County Judge. Motion: Table, Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena, Cauley, X60 Pg j94 Vol. Mallard , Wassermann . Members Absent: Peters . 04 Item 9.edf Texas County & District Retirement System (TCDRS) Authorization Form adopting the required rate of 12.37% for plan year 2012. Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard , Wassermann . Members Absent: Peters . 10. Approval of the daily amount of reimbursment of expenses for a person who reports for jury service for Fiscal Year 2012. '_ Item 10.pdf Jurors will receive $6 for the first day of service and $34 thereafter. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard , Wassermann . Members Absent: Peters . 11. Approval of non - profit agencies for jurors to have the option to donate all or part of their juror payment to for Fiscal Year 2012. D Item 11.1)df The non - profit agencies are as follows: Crime Victims' Compensation Fund (mandated) Brazos County Child Welfare Board (mandated) Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 3 -1. Members voting Aye: Catalena, Mallard , Wassermann . Members voting Nay: Cauley . Members Absent: Peters . 12. Approval of Juror Payment Authorization Forms for Fiscal Year 2012. Item 12.edf Marc Hamlin, District Clerk explained the two forms he and the Treasurer devised. One is for the first day of jury service in which the juror has the option to collect $6 or donate it to one of two non - profit organizations approved by the Commissioners Court. The other one is for every day thereafter of jury service in which the juror has the option to collect $34 or donate it to one of the two non - profit organizations approved by the Commissioners Court. Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard , Wassermann . Members Absent: Peters . 13. Request from the Treasurer's Office for Indemnification of $660.76. Item 13.edf This will be paid from Account 6111 0000- Conference and Seminar Fees. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard , Wassermann . Members Absent: Peters . 14. Approval to amend the Purchasing Policy regarding food. VOL /so Pg. I S 5 Item 14.odf 15. Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard , Wassermann . Members Absent: Peters . Item 15.edf Order Relocating Polling Place for Election Precincts 2a, 82, 83, 50, and 51. Orden Para trasladar el sitio de votacion por precincts de elecciones ndmero 2a, 82, 83, 50, y 51. The current polling place for Election Precincts 2a, 50, 51, 82 and 83 is located in the Wellborn Community Center at 4119 W. Greens Prairie Road, College Station, Texas. It is recommended that Election Precincts 2a, 50, 51 and 83 be relocated to Oak Creek Home Community Office located at 102 Oak Trail, College Station, Texas pursuant to Chapter 43 of the Texas Election Code and that submission be made to the Assistant Attorney General, Civil Rights Division, Voting Section, department of Justice, Washington D.C. requesting preclearance of this Order pursuant to Section 5 of the Federal Voting Rights Act. Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard , Wassermann . Members Absent: Peters . 16. Selection of RFP 2011 -33 for the legal representation to indigent juveniles. Item 16.odf The recommendation of the committee was Gendron and Thibodeaux. This will have to be submitted to the Judges for their approval. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena , Cauley, Mallard , Wassermann . Members Absent: Peters . 17. Request by William and Younghee Greathouse to release an assement lien previously placed on Lot One, Block 2, Hunter's Creek. Item 17.edf Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard , Wassermann . Members Absent: Peters . 18. Renewal of the annual service agreement with Southwest Solutions Group for the rolling spacesaver storage system in the Sheriff's Office. Item 18.odf The service agreement is for the period of October 1, 2011 through September 30, 2012 in the amount of $1,338.46. Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard , Wassermann . Members Absent: Peters . 19. Renewal of Contracts with Hanson Pipe & Precast and Contech Construction Products for Culverts for Road and Bridge. Vol. / 5 D p / of 4 Item 19 Part 1 odf Item 19 Part 2 r)df All terms, conditions and pricing shall remain the same. Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard , Wassermann . Members Absent: Peters . 20. Renewal of contract with Highway Technologies for lane striping and pavement markers for Road and Bridge. ID Item 20.odf All terms, conditions and pricing shall remain the same. Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard , Wassermann . Members Absent: Peters . 21. Re- approve and sign grant agreement with Texas Department of Transportation for FY2012 grant with Brazos County Attorney's Office. Item 21 Part todf Item 21 Part 2.odf This is for the Comprehensive Underage Drinking Enforcement Program. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena , Cauley , Mallard , Wassermann . Members Absent: Peters . 22. Supplement to Independent Contractor Agreement with Junction 505 for FY 2012. .. Item 22.odf This is to confirm, ratify and reaffirm the terms and conditions of the Agreement. A copy of the Supplement is attached. Motion: Approve , Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard , Wassermann . Members Absent: Peters . 23. Contract with A -1 Fire and Security for the term of one (1) year for fire alarm monitoring services for several Brazos County Buildings in the amount of $32.50 per panel per month. Item 23.odf A copy of the contract is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard, Wassermann . Members Absent: Peters . 24. Contract SOQ 2011 -44 and tabulation sheet with Professionals of Texas Fire and Safety for Smoke Detector and Fire Panel Inspections for Brazos County buildings. Item 24.pdf A copy of the tabulation sheet is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard, Wassermann . Members Absent: Peters . Vol. S p I �7 25. Budget Amendments. Budget Amendment FY 10/11 49.1 Item 25.Ddf 49.1 Transfer funds from General Contingency to Court Support - Civil. Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard , Wassermann . Members Absent: Peters . 26. Personnel Change of Status. Personnel Action Forms U Item 26.ndf A copy of the Personnel Change of Status Requests is attached. Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard , Wassermann . Members Absent: Peters . 27. Payment of Claims. 7090658 through 7090922 Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard , Wassermann . Members Absent: Peters . Claims.odf BILL LIST 9.20.1 l rodf 28. Convene into Executive Session pursuant to Texas Government code 551.074 to discuss the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the Director of Building Maintenance of Brazos County. There was no Executive Session due to the County Judge's absence. Motion: Remove, Moved by Commissioner Irma Cauley, Seconded by Commissioner Lloyd Wassermann. Passed. 0 -0. 29. Consider and possible action on the Executive Session. No action taken. 30. Acknowledgement of the Order Determining Compensation of the County Auditor and Assistant County Auditors for FY12. Item 30.odf The Court acknowledged receipt of the Order Determining Compensation of the County Auditor and Assistant County Auditors. 31. Acknowledgment of the Brazos County Purchasing Department Update for the week of September 9 -15, 2011. Item 31.odf 32. Sheriff's report on inmate population. VOL / so Pg. Chief Deputy Mike Wilson stated there were 652 inmates in jail, 51 have electronic monitors and 47 are pending for monitors. 33. Announcement of interest items and possible future agenda topics. There were no announcements. 34. Call for Citizen input and /or concerns. There was no citizen's input. 35. Agency/ Board/ Committee reports by Court members. There were no agency, board or committee reports. 36. Adjourn. V ®1. J s - 0 Pg / The foregoing minutes of the Commissioners Court meeting held September 20, 2011 have been examined and are approved in open Court this _ 11— day of OU C3GV , 2011, in Bryan, Brazos County, Texas. Duane Peters County Judge Sammy Catalena Commissioner, Precinct 2 Commissioner` 4 Attest: Karen McQueen County Clerk Lloyd Wassermann Commissioner, Precinct 1 Kenny Mallard Commissioner, Precinct 3 Vol 1 Page l q 0 BRAZOS COUNTY COMMISSIONERS COURT Meeting on > 20i f i j %ice � c ..1� ✓aaA • j � i I t r '1 i I min PAGE / of Z g BRAZOS COUNTY COMMISSIONERS COURT Meeting on ;�k) 20i f @ �n Name Organization / Department 1 V ` /J �AK 42( LfD �'ti Ila r' E , - 7 _ vs 0�w C PAGE Z of Z Vol. l 5 Pg. 1 (? BRAZOS COUNTY RESOLUTION LEVING A TAX RATE FOR THE COUNTY OF BRAZOS FOR THE TAX YEAR 2011 WHEREAS, the Commissioners Court is responsible for the levy for adoption of a tax rate for Brazos County. NOW, THEREFORE, BE IT RESOLVED that the Commissioners Court of Brazos County, Texas does hereby levy or adopt the tax rate on $100 of valuation for the County of Brazos for the tax year 2011 as follows: $0.4037 for the purpose of maintenance and operations $0.0813 for the payment of principal and interest on county debt $0.4850 Total Tax Rate THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR'S RATE. BE IT FURTHER RESOLVED that the tax assessor - collector is hereby authorized to assess and collect the taxes of Brazos County in Accordance with the above set rate. ADOPTED this the Z day of September, 2011. Duane Peters, County Jud= Lloyd asserman, Commissioner Precinct 1 4-n Sammy Catalena missioner Precinct 2 Kenny Mallard, o missioner cinct 3 Irm auley, ornmissi r cinct 4 Atteste Karen M � Clerk �� Vol. 16e Pg. /q3 Proclamation Constitution Week WHEREAS, September 17, 2011 marks the two hundred twenty- fourth anniversary of the drafting of the Constitution for the United States of America by the Constitutional Convention; and WHEREAS, it is fitting and proper to accord official recognition to this magnificent document and its memorable anniversary, and to the patriotic celebrations which will commemorate the occasion; and WHEREAS, Public Law 915 guarantees the issuing of a proclamation each year by the President of the United States of America designating September 17 -23 as Constitution Week, NOW, THEREFORE, BE IT PROCLAIMED that the Brazos County Commissioners Court does hereby proclaim the week of September 17 -23, 2011 as Constitution Week AND urges our citizens to reaffirm the ideals which the Framers of the Constitution had in 1787 by vigilantly protecting the freedoms guaranteed to us through this guardian of our liberties, remembering that lost rights may never be regained, and to express gratitude for the privilege of being an American in a Republic which functions under the oldest Constitution still in active use today. PROCLAIMED this 20th day of September, 2011. Duane Peters County Judge Commis inner Lloyd Wassermann P C - c" - L;a recinct 1 Commissions Sammy Catalena Precinct 2 Commissione,l envy Ma and Precinct 3 11 -024 P. Iq Vol. f Pg BRAZOS COUNTY HUMAN RESOURCES DEPARTMENT 200 S. TEXAS AVE SUITE 206, BRYAN,TX 77803 PHONE (979) 361 -4114 FAX (979) 823 -6993 MEMORANDUM Date: September 15, 2011 To: Commissioner's Court From: Jennifer Salazar HR Director Subject: Health and Dental Premiums for FY 1 12 Below are the proposed monthly premiums for FY ' 12 for Employee & Post -2000 Retiree Medical and Dental insurance: The County contribution will increase effective October 1, 2011. The increase in Employee premiums will be effective January 1, 2012, Pre -2000 Retiree insurance premiums will remain the same as last year. vor. Brazos County, #120 Authorization to maintain TCDRS plan provisions Plan Year 2012 With respect to the participation of Brazos County in the Texas County & District Retirement System (TCDRS) for the 2012 plan year, the following order was adopted: I. Brazos Counry mattes no change in the plan provisions for non - retirees. * 2- With respect to benefit payments being paid to retirees or their beneficiaries, Brazos County (check one box): EA does not adopt a cost -of- living adjustment (COLA). ❑ adopts a _% CPT -based COLA. ❑ adopts a 95 flat =rate COLA. 3. The required employer contribution rate for Plan Year 2012 will be the following: (a) Required rate without COLA. 12.37% (b) COLA rate: + V (enter 0 if MAX adopting a COLA) (c) Total required raze (a + b): = _ r �) .'6-1 0 /. * 4. Employers may Elea to pay a rate greater than the total required rate listed above- Brazos County adopts for Plan Year 2012 (tired- one box): 2 the total required rate listed above. ❑ add a new elected race of %. 5. In the event the 2012 total required rate asset out above exceeds 11 %, and if a current waiver of that limit is not on file with TCDRS, the Commissioners Court of Brazos County hereby waives the 1 I% limit on the rate of employer contributions and such waiver will remain effective with respect to future plan years until properly revoked by official action. Cettmaction I certify that the foregoing authorization concerning the participation of Brazos County in T DRS for Plan Year 2012 truly and accurately reflects the official action taken during a properly posted and noticed meeting on r 201I, by the Commissioners Court of Brazos County as�such action Is recorded in the official minutes. Authorized Signature, Cot6i Judge Printed Name County Dated: j �� h "Pkare f d in the required information for utters 2, 3 and 4 before signing and sending this document to TCDRS. PLEASE VAX TO (51 2) 328 -8887 Vol. I SO p lg60 Apr. E, 2411 BRAZOS COUNTY, TEXAS JUROR PAYMENT AUTHORIZATION FORM Juror Name: Please print Juror Summons Number: Thank you for your jury services in Brazos County. Texas law entitles you to receive reimbursement for your travel and other expenses. In Brazos County the rate is set at $5.00 for the day of Jury Selection. Again, thank you for your jury Service Sincerely, Mark- Hamlin, District Clerk Please check ONE: 17 1. 1 want to be paid 2. 1 do not want to be pad F7 3. 1 want to donate my payments to the Crime Victims' Compensation Fund. (Provides service to assist victims of crime) F7 4. 1 want to donate my payments to the Brazos County Child Welfare Board (Advocates for the protection of children from abuse and neglect) Juror's Signature Date For Official Use Only Days Amount Voir Dire $ Service Days: $ Court Clerk: Total: $ Date: v ®. j50 pg. �G?7 BRAZOS COUNTY, TEXAS JUROR PAYMENT AUTHORIZATION FORM Juror Name: Please print Juror Summons Number: Thank you for your Jury services in Brazos County. Texas law entitles you to receive reimbursement for your travel and other expenses. In Brazos County, the rate is set at $34.00 after the first day you appear. Again, thank you for your jury Service Sincerelv. MartHamlin, District Clerk Please check ONE: 1. I want to be paid 2. 1 do not want to be pad 1 1 want to donate my payments to the Crime Victims' Compensation Fund. (Provides service to assist victims of crime) 4. I want to donate my payments to the Brazos County Child Welfare Board (Advocates for the protection of children from abuse and neglect) Juror's Signature Date For Official Use Only Days Amount V'oir Dire $ Service Days: $ Court Clerk: Total: $ Date: Vol. Pg. 1 �O BRAZOSCOUNTY BRYAN,TEXAS STATE OF TEXAS § COUNTY OF BRAZOS § ORDER OF INDEMNIFICATION OF THE BRAZOS COUNTY TREASURER WHEREAS, the County of Brazos is a political subdivision of the State of Texas, and WHEREAS, the Texas Local Government Code §157.903 authorizes the County of Brazos to indemnify its elected or appointed county officers against personal liability for the loss of county funds, or loss of or damage to personal property, incurred by the officer in the performance of of official duties if the loss was not the result of the officer's negligence or criminal action, and WHEREAS, the County of Brazos finds it appropriate to indemnify, defend and hold Harmless its County Treasurer for the loss of county funds, incurred by the County Treasurer in the performance of her official duties if the loss was not the result of the officer's negligence or criminal action, NOW, THEREFORE, BE IT RESOLVED, by the Brazos County Commissioners Court as follows: To the extent permitted by the Constitution of the State of Texas and Texas Local Government Code §157.903, the Brazos County Treasurer shall be indemnified against vol. ! 5 U P ` `�' personal liability for the loss of county funds, specifically Six Hundred Sixty and ,76/100 dollars ($660.76), incurred by the Treasurer for the overpayment of retirement and one child support withholding that was not deducted on behalf of several former county employees: James Marrow, David Cunningham, Wendy Metcalfe, Marquell Knapp, Lucia Ramh -ez, and Brandy Hronek. ADOPTED this k day of, , 2011 by a vote of 4 AYES And 0 NAYS. ATTEST: Karen McQueen, County Jerk �49 d Vol.- pg. — :r Brazos County Purchasing Department 200 S. TX. AVE., STE. 352 BRYAN, TX 77803 PHONE (979) 361 -4290 FAX (979) 361 -4293 Wm. Charles Wendt, Purchasing Agent Leslie Williams, Senior Buyer Tracy Stracener, Asst. Purchasing Agent Tiffany West, Buyer MEMORANDUM To: Duane Peters, County Judge Lloyd Wassermann, Commissioner Pct. 1 Sammy Catalena, Commissioner Pct. 2 G. Kenny Mallard, Commissioner Pct. 3 Irma Cauley, Commissioner Pct. 4 From: Wm. Charles Wendt, Purchasing Agent Date: September 15, 2011 Re: Purchasing Policy Amendment Texas Local Government Code 262.024 (d) allows the County to solicit quotes for food in lieu of sealed bids if the Commissioners' Court grants an exemption and establishes quotation intervals. The Jail and Purchasing Department respectfully request that we set the interval at three (3) months. We further request approval of the attached form as required by the aforementioned statute. Thank you for your consideration of this request. V0 L m a N V J O N O � � O y F f0 a o 3� 7C m m f _ z A ry A R A A m >> CL C n n n v ao.a ao 0 0 0 O O O O O 3 0 s O 3 O N O W fu N O N n O C O y m � � n m d_ A o � 0 s 0 �Ma CL � 0 0 n' � o S m o Q O N 1 7 � n co N r M Vol. g' `'�' ME IN Ilion IN 1111111111111111111111111111111 11 111100111IN111101111 oil HIM OR N V J O N O � � O y F f0 a o 3� 7C m m f _ z A ry A R A A m >> CL C n n n v ao.a ao 0 0 0 O O O O O 3 0 s O 3 O N O W fu N O N n O C O y m � � n m d_ A o � 0 s 0 �Ma CL � 0 0 n' � o S m o Q O N 1 7 � n co N r M Vol. g' `'�' Vol. loll MENNEN 111111 IN 1111111111111111 Ell 111111111 1 1 1111111111011111 Vol. ORDER RELOCATING POLLING PLACE FOR Election Precinct 2a, 50, 51, 82 & 83 WHEREAS, there exists at the present time a certain polling place which can not be used for the purpose of conducting elections; and WHEREAS, the polling place for Election Precincts 2a, 50, 51, 82 and 83 is located in the Wellborn Community Center at 4119 W Greens Prairie Rd, College Station, Texas; and WHEREAS, for the convenience of the voters it is recommended that Election Precincts 2a, 50, 51, 82 and 83 be relocated to Oak Creek Home Community Office located at 102 Oak Trail, College Station, Texas: WHEREAS, the Oak Creek Home Community Office has agreed to allow the polling place for Election Precincts 2a, 50, 51, 82 and 83 to be located in the Oak Creek Home Community Office at 102 Oak Trail, College Station, Texas: NOW THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS, THAT: Pursuant to chapter 43 of the Texas Election Code that the location of the polling place be relocated in Brazos County to wit: THAT the polling place for Election Precincts 2a, 50, 51, 82 and 83 be located in Oak Creek Home Community Office at 102 Oak Trail, College Station, Texas; THAT submission be made to the Assistant Attorney General, Civil Rights Division, Voting Section, Department of Justice, Washington D.C. requesting the preclearance of this Order pursuant to Section 5 of the Federal Voting Rights Act. Vol. pg• ADOPTED this I,,- of }� , 2011 by a vote of * AYES and C NAYS. ATTEST: Duane P"y Judge � Al Karen McQueen, County erk Vol. / -S- D Pg. Brazos County Purchasing Department 200 S. TX AVE., SUITE 352 BRYAN, TX 77803 PHONE (979) 361 -4290 FAX (979) 361 -4293 BRAZOS COUNTY BID/RFP/RFQ DOCUMENTATION SHEET The Purchasing Department would like to request Commissioner's Court selection for the District and County Courts at Law Judges on the following: DATE: September 16, 2011 BID NUMBER: REQUEST FOR PROPOSAL NUMBER: 2011 -33 REQUEST FOR QUALIFICATIONS NUMBER: TITLE: Legal Representation to Indigent Juveniles REQUESTING DEPARTMENT: Purchasing SELECTION: Patrick Gendron & Lane Thibodeaux APPROVAL SIGNATURE• Duane Pe rs, County Judge DATE APPROVED: 9 1 Vol. ,1 ` moo Pa.— Cj ^ill & Return to U ,iversily Tile Company P.O. Drawer DT Co:ieg Station, Texas 77841 Gl'# 1 l2 6 !q D RELEASE. OF ASSESSMENT LIEN STATE OF TEXAS COUNTY OF BRAZOS On the day of July, 2007, a notice of assessment lien was executed by BRAZOS COUNTY against property in Hunter's Creek, as recorded in Volume 8084, Page 172, Official Records, Brazos County, i'exas. WILLIAM D. GREATHOUSE and YONGHEE GREATHOUSE is the owner of the following described property subject to the assessment lien (the Property), as follows: Lot One (1), Block Two (2), Hunter's Creek, Brazos County, according to plat thereof recorded in Volume 4190, Page 38, of the Official Records of Brazos County, Texas. Payment in full has been made by WILLIAM D, GREATHOUSE and YONGHEE GREATHOUSE to BRAZOS COUNTY as to the Property, and BRAZOS COUNTY hereby releases the Property from the assessment lien. Dated the day of !e4o�.__ 2011 BRAZOS COUNTY By- Relen.se q1- ms.snjenr Lora V ®l. STATE OF TEXAS COUNTY OF BRAZOS This instrument was acknowl dged before me on th 201 1, by _ '2g day of 4"Z&� of BRAZOS CO UNTY My commission expires: ARY P"LIC, Stofi of Texas RECORDING PAID FOR BY: UTC001 12 90 AFTER RECORDING RETURN TO: BEATRIZ D. GREEN Notary Public, State of Texas My Commission Expires JUNE 11, 2014 PREPARED IN THE LAW OFFICE OF: HOELSCHER. LIPSEY, & ELMORE, P.C. 1021 University Drive East Collcge Station. Texas 77840 WCLBRL/RE/'UTC /GREA THOU SE.RAL.1 12590 BRAZOSCOUNTY to WILLIAM D. GREATHOUSE and YONGHEE GREATHOUSE Rek-a ve of Asse.0 menl Lien Doc Bk Vol P1 00969389 OR gns4 172 Brazos County Assessment Lien Hunter's Creek Subdivision In accordance with Texas Transportation Code §253.009, an assessment lien is hereby placed upon the below described property. Date of Assessment: February 13, 2007 Amount of the assessment: $500.00 AA 'kit �A Legal description of the property: Hunter's Creek Subdivision, Block 2, Lot 1 Name and address of the property owner: William D. and Yonghee Greathouse 4134 Montego Dr, 0 'V Corpus Christi, Texas 78411 L 1 ' An assessment lien under this chapter (Texas Transportation Code §253) Is inferior only to a tax lien or mortgage lien recorded before the effective date of the assessment lien. P JV JO Randy Sims // J V V 1 V�) 4� " �(� { �l, �:[, a ` y . I V `n- j� Brazos Co ' ty Judge VLO I 4b STATE OF TEXAS § COUNTY OF BRAZOS This instrument was acknowledged before me on the 5,-C day of 1wre, 2007, by Randy Sims, Notary ?ublic, State of Texas My Commission Expires: Vol.— Pg.— 0Doc 0448369 BP OR V 8004 p., 173 Filed for Record in: BRAIDS COUNTY On" Jul 05,2007 at 02149p As a NO Charge Aecordinps Document Number: 00969389 Amount .00 Receipt NuMer - 319732 By r Ashlie Peters STATE OF TEXAS COUNTY OF BRAZOS I hereby certify that this instrument was riled en the date and tine stamped hereon by me and uas duly rvcmded in the Volume and pass of the Dtficial Public records Of, BRAZOS COUNTY as stamped hereon by me. Jul OSM07 HONORABLE KAREN MMUEEN, COUNTY CLERK, BRAZOS COUNTY ji ti. Vol. UNIVERSITY TITLE COMPANY - ESCROW TRUST ACCOUNT Escrow No. 00 112 590 - 001 Check Date: 09/09/2011 Check No. 000016876 DESCRIPTION JAMOUNT ASSESSMENT LIEN $50000 Check Total $500.00 SelleriBuyer: /Greathouse Property Address: 9901 Hunters Run Bryan, TX Tax Parcel Id: Escrow Officer's Initials: KJT UNIVERSITY TITLE COMPANY The Bank &Trust of Bryan/College Station 000016876 TRUST ACCOUNT P.O. Box 5847 1021 UNIVERSiTY DRIVE EAST Bryan, TX 778D2 P.O. DRAWER DT 88-9425/1131 COLLEGE STATION, TX 77841 (979) 260-9818 DATE AMOUNT 09/0912011 "'**"**$500. 00 PAY FIVE HUNDRED DOLLARS AND 00/100 CENTS. TOTHE ORDER BRAZOS COUNTY VOID AFTER SIX M014THS OF I Escrow No. 00112590 - 001 1 Ilk -d AA . ......... 1100000 1 GB T Gil" 1 : 1 3 19ll,, 25D: 4LIT 211■ 16-0 c2, Vol. UNIVERSITY TITLE COMPANY September 9, 2011 Brazos County Treasurer's Office Re: GF:00112590 Nand Deliver William D. Greathouse / To Whom It May Concern: With regard to the above referenced property transaction, enclosed please find: 1. Check No. , in the amount of $ representing payment of the sales commission. 2. Check No. , in the amount of $ , representing payment of the proceeds of your sale, 3. Check No. , in the amount of $ , representing payment of property taxes. 4. Check No. , in the amount of $ , representing payment of the home warranty. 5. Check No. , in the amount of $ representing payment of the hazard insurance policy premium, 6. Check No. , in the amount of $ , representing the payoff. Also enclosed, please find a Release of Lien, which we ask you to execute and return to us as soon as possible for recording. 7.Check No. in the amount of $ , representing payment of the lenderlbroker fees. 8. Check No. , in the amount of $ , representing payment per the fully executed release of earnest money. XX 9.Check No. 16576 in the amount of $ 500.00 representing Assessment Lien 10. 11. The seller's forwarding address is: Thank you, Escrow Support Services Celia Goode - Haddock, President 1021 University Drive East Post Office Drawer DT College Station, Texas 77841 -5079 Telephone: (979) 260 -9818 Fax: (979) 268 -3080 www.utitle.com titleinfoCuutitle.com 0 SO UTHWESTSOLUTIONS GROUP business organization systems Ms. Helen Cook BRAZOS COUNTY SHERIFFS OFFICE 1700 Highway 21 West Bryan, TX 77803 Re: Spacesaver System is Dear Helen SOUTHWEST SOLUTIONS GROUP SCHEDULED MAINTENANCE & SERVICE PROGRAM for your SPACESAVER SYSTEM Services to be performed by SSG authorized factory - trained personnel, Inspection & Testing of: Electric Systems Mechanical Assist Systems / Manual Systems * Safety Features * Electrical Wiring & Switches * Mechanical & Logical Controls * Anti -Tip Devices * Carriage Limit Switches * Floor & Overall Operation * Ease of Movement * Anti -Roll Locking Pin * Tum -Handle Assembly * Tension of chain on turn handle drive Mechanical Safety Features & Controls * Shelving Anchors * Ease of Movement * Loose Hardware & Fasteners Lubrication & Adjustment oh (All Systems) • All Moving Parts, Chains & Rails • Limit Switches General Maintenance & Cleaning of. * Floor & Tracks * Face Panels & Controls Inspection Report: * Communication of inspection findings to the customer Scheduled Maintenance services will be performed on a scheduled basis of 1 per year. Covers all service calls thru out the effective dates of agreement. �/3 PROPOSAL PAGE (Page 2 of 4) Submitted to: Name BRAZOS COUNTY SHERIFFS OFFICE Contact Helen Cook Address 1700 Highway 21 West City, ,State, Zip Bryan, TX 77803 Department: Evidence Email: hcook@co-brazos.tx.us Phone #: [1] 979 - 361-4992 Fax: [11979- 361 -4999 We propose to furnish the materials and perform the labor necessary for the completion of the Scheduled Maintenance & Service Program on System(s): Model: Powered S cart. 432 -7 -6668 ack 374182 Location: Evidence Agreement #307 Platinum S.Sccheduled Maintenance and Labor Program) * Two Scheduled service inspection per year �~ * Covers 100% of charges for repairs. * Additional investment required for repairs performed outside of normal business hours. Annual Investment to insure the safety of your equipment: $1,338.46 To schedule service please call Paul Stanko at 800 -803 -1083 ext 2278 or via email PStanko @southwestsolvtiorls cam You can also request service from our website, www.southwestsolutions cogs by clicking on the "request service" link at the top of the page. �� VOA. Pb' Other Notes (Page 3 of 4) 1) Scheduled Maintenance, service and repair calls are only provided during normal work hours, Monday thru Friday, 8 a.m. to 5 P.M. This excludes Saturday, Sunday, and company holidays. Southwest Solutions Group may agree upon optional abnormal hours and days with additional costs. 2) NOTE.' Program does not cover repair caused by act of Cod, vandalism or misuse. 3) Replacement Parts: Southwest Solutions Group does not assume th responsibility for delays or failure to furnish parts or service when the inability to furnish same is caused by acts of God or government, labor difficulties, failure of transportation, misuse of equipment, or operational errors and causes beyond the control of Southwest Solutions Group. Components of the equipment or system purchased from or installed by others than Southwest Solutions Group will be excluded from this agreement. 4) Note: Invoice will follow with the terms Due upon Receipt, or BRAZOS COUN'T'Y SHERIFFS OFFICE can provide a VISA, Master Card or American Express #, expiration date, and full name on card for payment. • It is suggested that to maintain your system, you perform certain routine periodic housekeeping duties outlined at the time of. installation of the System. • The customer is responsible for foreign matter and debris that falls into areas that may hinder or damage and result in equipment failure, • The customer agrees to give reasonable notice to Southwest Solutions Group for normal hours servicing. • If equipment, under the. Agreement, is moved, transported or tampered without Southwest Solutions Group's supervision, this Agreement will become null and void without refund. ACCEPTANCE PAGE FOR SPACESAVER SERVICE AGREEMENT (page 4 of 4) BRAWS COUNTY SHERIFFS OFFICE 432 -7 -6668 Evidence Program effective dates: 10/1/2011 thru 9/30/2012 nnud kh edWed Maintenannce &Labor Pro 1338.46 Two scheduled PM * Covers 100% of all charges for service calls When accepted please authorize below and return a copy to Southwest Solutions Group via fax (888) 980 -8177 to the attention of KIM WINDHAM, retain original for your records. Accepted by Z. L i Date: Izo I I Title: Cnun� tA r �P Bill To Address: B r 0.Z S Sou_ 1 Attention: Accounts Payable Purchase Order # if appropriate: Cit State, zip: Pt o, Bay. G i B rk4 A TX If paying by VISA, Master Card or American Express: C/C #: Expiration Date: Full Name On Card. Southwest Solutions Group would like to thank you for the opportunity to serve you and our team looks forward to serving you in other areas, please visit our websim at www.southwestsolutions.com for more products & services. Sincerely, Kim Windham 972 -331 -8880 or 888 -241 -7494 direct 972- 250 -2229 or 888 - 980 -8177 fax kwindham@southwestsolutions com DaUn Oklahoma Uy Houston 4355 Exact Pkwy 7718 N. Robhw Ave 6105 Britbnoone Rd AuBn 600 RmW Rode W. Dr. Sts 300 SuiWA21 Houston, TX 77041 Addison, TX 75001 Oklahoma Cly, OK 78116 (713) 467.4454 Sfe 804 AudBn, TX 78681 (872) 250 -1970 (405) 874 -3448 (713) 4674484 fax (972) 25x2229 i (405) 579-WO fax (512) 336 -1328 (512) 336.1358 fat San AnbM 5123 N. Loop 1804 W., Suite 100 San Antonio. TX 78248 (210) 5584988 (210)691 -2238 fax / p Vol. I d Pg. S 0 . pacesaver To Whom It May Concern: Re: Spacesaver Corporation Representation Solutions Group, Inc. is th exclusive }-r-a- - ale g«xrce L-e"Fc,- •� ,., .+1- UCEOLcin, cen rrai ana southern Texas area, as weq as in ai Oklahoma and southern Kansas. l of Southwest Solutions Group, Inc. has been our area contractor in Texas for over ten years and we are pleased to have this firm assume the representation of Spacesaver in Oklahoma and southern Kansas as well. Their staff Is available locally to address your product and service needs. Southwest Solutions Group is the only certified and authorized distributor for sales applications, installation, service and warranty of Spacesaver products and services in the area. If you have any questions regarding this letter, please contact either Ray Streight or myself. Best regards, a -- M - Paul S. Olsen President Spacesaver Corporation 920 -503 -0700 osen spacesaver corn cc: Ray Streight, Southwest Solutions Group, Inc., 97 2 -250 -1970, rstrei ht oiuthwestsolution -com PSO:roc � V 1450 Janesville Avenue, Fort Atkinson, Wisconsin 53538 -2798 Tel 920 -563 -6362 Fax 920 -563 -2702 www.spacesaver.com Vol. ,_ j 6 p C`2 f* Brazos County Purchasing Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803 PHONE (979) 361 -4290 FAX (979) 361 -4293 Charles Wendt, Purchasing Agent Leslie Williams, Senior Buyer August 24, 2011 Hanson Pipe & Precast Phone: P,O. Box 40444 Fax: Houston, TX 77240 Email: Attn: Dustin Kruger Re: Renewal of Contract for Concrete Culverts — 2011 -OIR Tracy Stracener, Asst. Purchasing Agent Tiffany West, Buyer 713 -466 -6306 dustin.kruger@hanson.com Brazos County would like to exercise the renewal option for Concrete Culverts — 2011 -01R for the Road and Bridge Department. All terms, conditions, and pricing shall remain the same. This renewal is number one (2) of a three (3) year option as provided for in the original bid (2010 -01). To accept the renewal option, please fill out the information and sign below. Return this letter by email to TStracenerCaco.brazos.tx.us or fax to (979) 361 -4293 and submit an original and an updated Certificate of Insurance by mail to the address listed above. Upon receipt of signed document, a new Contract number will be issued to continue the agreement from October 15, 2011 to October 14, 2012. Please return acceptance as soon as possible. If you have any questions, I may be reached at (979) 361 -4291. r��� 2 1I jj rr Contact blame: I l 1 4 . 7 4YLI __Telephone: -- E- Mail: tilt Hanson Pipe & Precast ignature BRAZOS COUNTY Duane Peters, CouW Judge Sincerely, Tracy Stracener Assistant Purchasing Agent 6/as Date 91 Date t al Fl VOL . Pg. ;+ Brazos County Purchasing Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 7 PHONE (979) 361 -4290 FAX (979) 361 -4293 Charles Wendt, Purchasing Agent Leslie Williams, Senior Buyer August 24, 2011 Tracy Stracener, Asst. Purchasing Agent Tiffany West, Buyer Contech Construction Products 14511 Falling Creek Drive, Suite 510 phone: Houston, TX 77014 Fax: Email: smithl@alcontech- cpi.com Attn Lamar Smith Re: Re"'Val of Contract for Steel and Aluminum Culverts -- 2011 -OIR Brazos County would like to exercise the renewal option for .Steel and Aluminum Culverts — 2011 -OJR for the Road and Bridge Department_ All terms, conditions, and pricing shall remain the same. This renewal is number one (2) of a three (3) year option as provided for in the original bid (2010-()1 )- To accept the renewal option, please fill out the information and sign below. Return this letter by email to TStracener(uco.brazos.tx.us or fax to (979) 361 -4293 and submit an original and an updated Certificate of Insurance by mail to the address listed above. Upon receipt of signed document, a new Contract number will be issued to continue the agreement from October 15, 2011 to October 14, 2012. Please return acceptance as soon as possible. If you have any questions, I may be reached at (979) 361 -4291. Contact Name: La r,, t" --- ...... 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Ave., Ste. 352 Bryan, Texas 77803 Telephone (979) 361 -4292 A. SCOPE OF BID Bid Request No. 20 11 -0 1 R Page 1 of 22 Pages Bids are solicited for furnishing the merchandise, supplies, service, and/or equipment set forth in this bid request for a period beginning October 15, 2010 through October 14 2011 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request. All bidders are required to be informed of these Terms and Conditions and will be held responsible for having done so: Definitions: In order to simplify the language throughout this bid, the following definitions shall apply: a. BRAZOS COUNTY - Same as County. b. COMMISSIONERS' COURT - The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all county business as conferred by the State Constitution and Laws. C. CONTRACT - An agreement between the County and a Supplier to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR - The successful Bidder(s) of this bid request. e. COUNTY - The government of Brazos County, Texas and its authorized representative. f. SUB - CONTRACTOR - Any contractor hired by the Contractor or Supplier to furnish materials and services specified in this bid request. g. SUPPLIER - Same as Contractor. 2. Upon acceptance and approval by the Commissioners Court, this bid effects a working contract between Brazos County and the successful bidder for the period designated. 3. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; the bidder must have the bid actually delivered. 02,3 Bid Continuation Sheet Bid Request No. 2411 -DIR BRAZOS COUNTY, TEXAS Page 2 of 22 Pages 4. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. Brazos County shall not be responsible for any verbal communication between any employee of the County and any potential bidder. Only written specifications and written price quotations will be considered. 6. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. Bidder must include Employer Identification Number, if applicable, for the bid to be valid. 8. Should there be a change in ownership or management, the contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. This contract is non- transferable by either party. 9. The County may cancel this contract at any time for any reason, provided a thirty - day written notice is given. 10. The bid award shall be based on, but not necessarily limited to, the following factors: a. Unit price b. Total price C. Special needs and requirements of Brazos County d. Results of testing samples (if needed) e. Delivery f. Brazos County's experience with products bid g. Vendor's past performance record with Brazos County 11. Although the cost of products to be provided is an essential part of the Bid, Brazos County is not obligated to award a contract on the sole basis of cost. 12. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 13. Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. 14. This agreement shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this agreement. Bid Continuation SBeet Bid Request No. 2011 -01R BRAZOS COUNTY, TEXAS Page 3 of 22 Pages is. Bids must be submitted on units of quantity specified. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the bidder to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. lb. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding orders. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled and the bidder barred from quoting in future bids_ 17. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent, 18. Bids must be submitted on this form. If you cannot download this document, please call 979 / 361 — 4292 to request a copy be fazed or mailed to you. Bid must be submitted in a sealed envelope clearly labeled with the proper Bid Number and Vendor name to ensure proper recognition upon its arrival. Bid will not be considered if submitted by telephone, fax or any other means of rapid dispatch, nor will Bid be considered if submitted to any other person or department other than specifically instructed. 19. Bids must show full firm name, mailing: address and telephone number and be manually signed by an authorized representative of the bidder. Firm name and authorized signature shall appear in each space provided. 20. In the event of a needed change in the specifications, it is understood that all the foregoing terms shall apply to the addendum or addenda. 21, It is our policy not to furnish bid results over the phone. Bid results and tabulation sheet will be posted on the Brazos County web site, www.co.brazos.tx.us upon bid award by Commissioner's Court. 22. Brazos County reserves the right to extend this contract annually for a maximum of 3 (three) years, with no changes in the terms or conditions of this contract, if agreed upon by both parties. 23. The successful offeror agrees to extend prices and terms to all entities which have entered or will enter into joint purchasing inter -local cooperation agreement(s) with Brazos County. C. SPECIAL PROVISIONS Vol. / 50 Pg. `-_; 3 c Bid Continuation Sheet Bid Request No. 2011 -01R BRAZOS COUNTY, TEXAS Page 4 of 22 Pages All deliveries are to be made F.O.B. Brazos County Road and Bridge Department, during regular working days, Monday through Thursday, and between the hours of 7 :30 AM and 5:00 PM, unless otherwise requested by the County and loaded into County trucks by the Supplier; or loaded and hauled and delivered anywhere in the County by the Supplier during the mentioned working days and hours. 2. The County does not guarantee to purchase any minimum quantities. In the event the Supplier is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Supplier's control, the County reserves the right to purchase these items from the source of its choice without causing this contract to be canceled. 4. Supplier will be required to notify the County Engineer's Office in the event of unforeseen delay arising in the delivery of a specified shipment. In the event a shipment will not arrive at the jobsite within two (2) hours of designated time Brazos County shall have the right to refuse acceptance of the order. Supplier will be required to deliver to jobsite in Brazos County when and where requested and remain on the job with truck and operator as long as required to completely place load. Brazos County reserves the right to test any materials delivered at the site for compliance with specifications. The Bidder will remove immediately from the job site or right of way any materials that are deemed unsatisfactory. 7. Material Safety Data Sheets and Placards must be furnished at the time of delivery as specified by State and Federal Regulations. D. INSURANCE REQUIREMENTS The Bidder shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by the County before any deliveries can be made. 2. The Bidder shall furnish and keep in full force the following insurance during the term of this Contract: a. Statutory Workmen's Compensation and Employer's Liability Insurance. b. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 CSL with Brazos County named as an additional insured. C. Comprehensive Automotive Liability with single limits of $500,000 for Bodily Injury and Property Damage Liability. d. Cargo Insurance to sufficiently cover materials transported. Vol. D pg. o2 Bid Continuation Sheet Bid Request No. 2011 -41R BRAZOS COUNTY, TEXAS Page 5 of 22 Pages 3. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Bidder receives notification of award. E. SPECIFICATIONS Unless otherwise specified when order is placed, all items in this advertisement shad meet or exceed Texas Highway Department Specifications as follows: No. 460: "Corrugated Metal Pipe ": culvert pipe shall have 3 in 1 continuous spiral corrugation only for diameters 36" and larger. No. 464: "Reinforced Concrete Pipe Culverts" No. 466: "Metal End Sections ": diameters 15" and above (6 to 1 slope) shall conform to Specification No. 460 above. No. 467: "Precast End Section ": with 6 to I slope. a. A tolerance of plus or minus one (1) inch or two (2) percent of the equivalent circular diameter, whichever is greater, will be permissible. b. All pipes must have rerolled ends to allow use of coupling bands with annular corrugations. C. Bidder must be able to supply pipes up to fifty (50) feet in length for diameters 18" to72 ". d. Any variation from these specifications must be indicated on the Bid or on a separate attachment to the Bid. The sheet shall be labeled as such. F. QUOTATION The following quantities axe estimates of our anticipated purchases and will be used for tabulation purposes only. The specified estimates are not guaranteed minimums. Fill in the blanks with unit prices and extensions that are firm for the period of the contract. All unit prices shall include all delivery charges to Brazos County jobsites, including freight. Please Note: All prices to be quoted Unit Price per Foot I. GALVANIZED STEEL CORRUGATED CULVERT & CORRUGATED POLYETHELENE PLASTIC PIPE I . Description: 15" 16 gauge round spiral culvert Vol. /So Pg "?,3 Bid Continuation Sheet Bid Request No. 2011 -01R BRAZOS COUNTY, TEXAS Page 6 of 22 Pages 1F] 3 4. 5 Quantity: 500 feet Quantity: 1,990 feet Single Pipe, F.O.B. Destination: $ Single Pipe, F.O.B. Supplier: $ Truck Load, F.O.B. Destination: $ Truck Load, F.O.B. Supplier: $ Sloped Ends: $ Check One: In -stock Special Order Description: 18" 16 gauge round spiral culvert Quantity: 1,850 feet Single Pipe, F.O.B. Destination: $ Single Pipe, F.O.B. Supplier: $ Truck Load, F.O.B. Destination: $ Truck Load, F.O.B. Supplier: $ Sloped Ends: $ -- Check One: In -stock Special Order Description: 24" 16 gauge round spiral culvert Quantity: 920 feet Single Pipe, F.O.B. Destination: $ Single Pipe, F.O.B. Supplier: $ Truck Load, F.O.B. Destination: $ Truck Load, F.O.B. Supplier: $ Sloped Ends: $ Check One: In -stock Special Order Check One: In -stock Special Order Description: 36" 16 gauge round spiral culvert Quantity: 1,990 feet Single Pipe, FOR Destination: $ Single Pipe, F.Q.B. Supplier: $ Truck Load, F.O.B. Destination: $ Truck Load, F.O.B. Supplier: $ Sloped Ends: $ Description: 48" 14 gauge round spiral culvert, 3x1 corrugation Quantity: 630 feet Single Pipe, F.O.B. Destination: $ Single Pipe, F.O.B. Supplier: $ Truck Load, F.O.B. Destination: $ Truck. Load, F.O.B. Supplier: $ Sloped Ends: $ Check One: In -stock Special Order 6. Description: 60" 12 gauge round spiral culvert, 3x 1 corrugation Quantity: 120 feet Single Pipe, F.O.B. Destination: $ Vol. /� pg. c23s Bid Continuation Sheet Bid Request No. 2011 -OIR BRAZOS COUNTY, TEXAS Page 7 of 22 Pages Single Pipe, F.O.B. Supplier: $ Truck Load, F.0.13, Destination: $ Truck Load, F.O.B. Supplier: $ Sloped Ends: $ Check One: In -stock Special Order 7. Description: 60" 14 gauge round spiral culvert, 3x] corrugation Quantity: 120 feet Single Pipe, F.O.B. Destination: $ Single Pipe, F.O.B. Supplier: $ Truck Load, F.O.B. Destination: $ Truck Load, F.O.B. Supplier: $ Sloped Ends: $ Check One: In -stock Special Order 8. Description: 72" 12 gauge round spiral culvert, 3x 1 corrugation Quantity: 780 feet Single Pipe, F.O.B. Destination: $ Single Pipe, F.O.B. Supplier: $ Truck Load, F.O.B. Destination: $ Truck Load, F.O.B. Supplier: $ Sloped Ends: $ Check One: In -stock Special Order 9. Description: 72" 14 gauge round spiral culvert, 3x 1 corrugation Quantity: 780 feet Single Pipe, F.O.B. Destination: $ Single Pipe, F.O.B. Supplier: $ Truck Load, F.O.B. Destination: $ Truck Load, F.O.B. Supplier: $ Sloped Ends: $ Check One: In -stock Special Order 10. Description: 84" 12 gauge round spiral culvert, 3x1 corrugation Quantity: 120 feet Single Pipe, F.O.B. Destination: $ Single Pipe, F.O.B. Supplier: $ Truck Load, F.O.B. Destination: $ Truck Load, F.O.B. Supplier: $ Sloped Ends: $ Check One: In -stock Special Order 11, Description: 84" 14 gauge round spiral culvert, 3x1 corrugation Quantity: 120 feet Single Pipe, F.O.B. Destination: $ Vol. / 6D Pg. a -5( Bid Continuation Street Bid Request No. 2411 - BRAZOS COUNTY, TEXAS Page 8 of 22 Pages Single Pipe, F.O.B. Supplier: $ Truck Load, F.O.B. Destination: $ Truck Load, F.O.B. Supplier: $ Sloped Ends: Check One: In -stock Special Order 12. Description: Plastic Pipe ADS N -12 Smooth Interior, Corrugated Polyethelene (SEE ATTACHED SPECIFICATION) Size: 15" Quantity: 80 feet Single Pipe, F.O.B. Destination: $ Single Pipe, F.O.B. Supplier: $ Truck Load., F.O.B. Destination: $ Truck Load, F.O.B. Supplier: $ Sloped Ends: $ Check One: In -stock Special Order 11 Description: Plastic Pipe ADS N -12 Smooth Interior, Corrugated Polyethelene (SEE ATTACHED SPECIFICATION) Size: 18" Quantity: 80 feet Single Pipe, F.O.B. Destination: $ Single Pipe, F.O.B. Supplier: $ Truck Load, F.O.B. Destination: $ Truck Load, F.O.B. Supplier: $ Sloped Ends: $ Check One: In -stock Special Order 14. Description: Plastic Pipe ADS N -12 Smooth Interior, Corrugated Polyethelene (SEE ATTACHED SPECIFICATION) Size: 24 Quantity: 80 feet Single Pipe, F.O.B. Destination: $ Single Pipe, F.O.B. Supplier: $ Truck Load, F.O.B. Destination: $ Truck Load, F.O.B. Supplier: $ Sloped Ends: $ Check One: In -stock Special er II. ARCHED PIPE STEEL A. 2 213" BY 1/2" CORRUGATIONS ` ol. 1 6v p ) 3 �7 Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No. 2011 -01 R Page 9 of 22 Pages 15. Description: 17" span by 13" rise 16 ga Quantity: 500 feet Single Pipe, F.O.B. Destination: $ Single Pipe, F.O.B. Supplier: $ Truck Load, F.O.B. Destination: $ Truck Load, F.O.B. Supplier: $ Sloped Ends: $ Check One: In -stock Special Order 16. Description: 21" span by 15" rise 16 ga Quantity: 500 feet Single Pipe, F.O.B. Destination: $ Single Pipe, F.O.B. Supplier: $ Truck Load, F.O.B. Destination: $ Truck Load, F.O.B. Supplier: $ Sloped Ends: $ Check One: In -stock Special Order 17. Description: 28" span by 20" rise 16 ga Quantity: 500 feet Single Pipe, F.O.B. Destination: $ Single Pipe, F.O.B. Supplier: $ Truck Load, F.O.B. Destination: $ Truck Load, FOR Supplier: $ Sloped Ends: $ Check One: In -stock Special Order 18. Description: 35" span by 24" rise 16 ga Quantity: 500 feet Single Pipe, F.O.B. Destination: $ Single Pipe, F.O.B. Supplier: $ Truck Load, F.O.B. Destination: $ Truck Load, F.O.B. Supplier: $ Sloped Ends: $ Check One: In -stock Special Order 19. Description: 42" span by 29" rise 16 ga Quantity: 500 feet Single Pipe, F.O.B. Destination: $ Single Pipe, F.O.B. Supplier: $ Truck Load, F,O.B. Destination: $ Truck Load, F.O.B. Supplier: $ Sloped Ends: $ Chcck One: In -stock Special Order 20. Description: 49 span by 33" rise 14 ga Quantity: 500 feet Single Pipe, F.O.B. Destination: $ Pg. Bid Continuation Sheet BRAZOS COUNTY, TEXAS Single Pipe, F.O.B. Supplier: $ Truck Load, F.O.B. Destination: $ Truck Load, F.O.B. Supplier: $ Sloped Ends: $ Check One: In -stock Bid Request No. 2011 -01R Page 10 of 22 Pages Special Order 21. Description: 57" span. by 38" rise 14 ga Quantity: 500 feet Single Pipe, F.O.B. Destination: $ Single Pipe, F.O.B. Supplier: $ Truck Load, F.O.B. Destination: $ Truck Load, F.O.B. Supplier: $ Sloped Ends: $ Check One: In -stock Special Order 22, Description: 64" span by 43" rise 14 ga Quantity: 500 feet Single Pipe, F.O.B. Destination: $ Single Pipe, F.O.B. Supplier: $ Truck Load, F.O.B. Destination: $ Truck Load, F.O.B. Supplier: $ Sloped Ends: $ Check One: In -stock Special Order 23. Description: 71" span by 47" rise 14 ga Quantity: 500 feet Single Pipe, F.O.B. Destination: $ Single Pipe, F.O.B. Supplier: $ Truck Load, F.O.B. Destination: $ Truck Load, F.O.B. Supplier: $ Sloped Ends: $ Check One: In -stock Special Order B. 3" BY 1" CORRUGATIONS 24. Description: 53" span by 41" rise 14 ga Quantity: 500 feet Single Pipe, F.O.B. Destination: $ Single Pipe, F.O.B. Supplier: $ Truck Load, F.O.B. Destination: $ Truck Load, F.O.B. Supplier: $ Sloped Ends: $ Check One: In -stock 25. Description: 60" span by 46" rise 14 ga Quantity: 500 feet Single Pipe, F.O.B. Destination: $ Special Order voi. I S v p g. 2,39 Bid Continuation sheet Bid Request No. 2011 -01R BRAZOS COUNTY, TEXAS Page 11 of 22 Pages Single ripe, F.O.B. Supplier: $ Truck Load, F.O.B. Destination: $ Truck Load, F.O.B. Supplier: $ Sloped Ends: $ Check One: In- stack Special Order 26. Description: 66" span by 51" rise 14 ga Quantity: 500 feet Single Pipe, F.O.B. Destination: $ Single Pipe, F.O.B. Supplier: $ Truck Load, F.O.B. Destination: $ Truck Load, F.O.B. Supplier: $ Sloped Ends: $ Check One: In -stock Special Order 27. Description: 73" span by 55" risel4 ga Quantity: 500 feet Single Pipe, F.O.B. Destination: $ Single Pipe, F.O.B. Supplier: $ Truck Load, F.O.B. Destination: $ Truck Load, F.O.B. Supplier: $ Sloped Ends: $ Check One: In -stock Special Order 28. Description: 8l" span by 59" rise 12 ga Quantity: 500 feet Single Pipe, F.O.B. Destination: $ Single Pipe, F.O.B. Supplier: $ Truck Load, F.O.B. Destination: $ Truck Load, F.O.B. Supplier: $ Sloped Ends: $ Check One: In -stock Special Order 29. Description: 87' span by 63" rise 12 ga Quantity: 500 feet Single Pipe, F.O.B. Destination: $ Single Pipe, F.O.B. Supplier: $ Truck Load, F.O.B. Destination: $ Truck Load, F.O.B. Supplier: $ Sloped Ends: $ Check One: In -stock Special Order 30. Description: 95" span by 67" rise 12 ga Quantity: 500 feet Single Pipe, F.O.B. Destination: $' Vol. I SZ7 Pg. '?_ *) Bid Continuation Sheet Bid Request No. 2011 -01R BRAZOS COUNTY, TEXAS Page 12 of 22 Pages 31 32. 33 ei! 35. Single Pipe, F.O.B. Supplier: $ Truck Load, F.O.B. Destination: $ Truck Load, F.O.B. Supplier: $ Sloped Ends: $ Check One: In -stock $ Special Order Description: 103" span by 71" rise 12 ga Quantity: 500 feet Truck Load, F.O.B. Supplier. $ Single Pipe, F.O.B. Destination: $ Single Pipe, F.O.B. Supplier: $ Truck Load, F.O.B. Destination: $ Truck Load, F.O.B. Supplier: $ Sloped Ends: $ Check One: In -stock Special Order Description: 112" span by 75" rise 12 ga Quantity: 500 feet Single Pipe, F.O.B. Destination: $ Single Pipe, F.O.B. Supplier: $ Truck Load, F.O.B. Destination: $ Truck Load, FOR Supplier: $ Sloped Ends: $ Check One: In -stock Special Order Description: 117" span by 79" rise 12 ga Quantity: 500 feet Single Pipe, F.O.B. Destination: $ Single Pipe, F.O.B. Supplier: $ Truck Load, F.O.B. Destination: $ Truck Load, F.O.B. Supplier: $ Sloped Ends: $ Check One: In -stock Special Order Check One: In -stock Special Order Description: 128" span by 83" rise 12 ga Quantity: 500 feet Single Pipe, F.O.B. Destination: $ Single Pipe, F.O.B. Supplier: $ Truck Load, F.O.B. Destination: $ Truck Load, F.O.B. Supplier. $ Sloped Ends: $ Description: 137" span by 87" rise 12 ga Quantity: 500 feet Single Pipe, F.O.B. Destination: $ VOL / 5 p � � � Bid Continuation Sheet BRAZOS COUNTY, TEXAS SPECIFY: Minimum order required :Yes Single Pipe, F.O.B. Supplier: $ Truck Load, F.O.B. Destination: $ Truck Load, F.O.B. Supplier: $ Sloped Ends: $ Check One: In -stock Special Order 36. Description: 142" span by 91 " rise 10 ga Quantity: 500 feet Single Pipe, F.O.B. Destination: $ Single Pipe, F.O.B. Supplier: $ Truck Load, F.O.B. Destination: $ Truck Load, F.O.B. Supplier: $ Sloped Ends: S Check One: In -stock Special Order III. REINFORCED CONCRETE PIPE CULVERT 1. Description: 15" round culvert Quantity: 1,120 feet Single Pipe, F.O.B. Destination: $ Sloped Ends: $ Check One: In -stock 2. Description: 18" round culvert Quantity: 1,850 feet Single Pipe, F.O.B. Destination: $ _ Sloped Ends: $ Check One: In -stock 3. Description: 24" round culvert Quantity: 920 feet Single Pipe, F.O.B. Destination: $ _ Sloped Ends: $ Check One: In -stock 4. 5 42. Required order amount: $ Bid Request No. 2011 -01R Page 13 of 22 Pages Special Order Special Order Special Order No Delivery on single pipe within 24 hours after receiving order. (check one) Yes No Bid Continuation Sheet Bid Request No. 2011 -01R BRAZOS COUNTY, TEXAS Page 14 of 22 Pages 43. Delivery can be made on Truck Load andlor Special Order Items within days after receiving order. 44. "Truck -Load" Quantity is: IV. ALUMINUM CORRUGATED CULVERT & PIPE 1. Description: 15" 14 gauge round spiral culvert Quantity: 200 feet Single Pipe, F.O.B. Destination: $ Single Pipe, F.O.B. Supplier: $ Truck Load, F.O.B. Destination: $ Truck Load, F.O.B. Supplier: $ Sloped Ends: $ Check One: In -stock Special Order 2, Description: 18" 14 gauge round spiral culvert Quantity: 200 feet Single Pipe, F.O.B. Destination: $ Single Pipe, F.O.B. Supplier: $ Truck Load, F.O.B. Destination: $ Truck Load, F.O.B. Supplier: $ Sloped Ends: $ Check One: In- stock Special Order 3. Description: 24" 12 gauge round spiral culvert Quantity: 500 feet Single Pipe, F.O.B. Destination: $ Single Pipe, F.O.B. Supplier: $ Truck Load, F.O.B. Destination: $ Truck Load, FOR Supplier: $ Sloped Ends: $ Check One: In -stock Special Order 4. Description: 35" 12 gauge round spiral Culvert Quantity: 500 feet Single Pipe, F.O.B. Destination: S Single Pipe, F.O.B. Supplier: $ Truck Load, F.O.B. Destination: $ Truck Load, F.O.B. Supplier: $ Sloped Ends: $ Check One: In -stock Special Order 5. Description: 48" 12 gauge round spiral culvert Quantity: 540 feet Single Pipe, F.O.B. Destination: $ Vol. / 5-0 Pg. 243 Bid Continuation Sheet Bid Request No. 2011 -0 1R BRAZOS COUNTY, TEXAS Page 15 of 22 Pages Single Pipe, F.O.B. Supplier: $ Truck Load, F.O.B. Destination: $ Truck Load, F.O.B. Supplier: $ Sloped Ends: $ Check One: In -stock Special Order 6. Description: 60" 10 gauge round spiral culvert Quantity: 500 feet Single Pipe, F.O.B. Destination: $ Single Pipe, F.O.B. Supplier: $ Truck Load, F.O.B. Destination: $ Truck Load, F.O.B. Supplier: $ Sloped Ends: $ Check One: In -stock Special Order 7. Description: 72" 10 gauge round spiral culvert Quantity: 500 feet Single Pipe, F.O.B. Destination: $ Single Pipe, F.O.B. Supplier: $ Truck Load, F.O.B. Destination: $ Truck Load, F.O.B. Supplier: $ Sloped Ends: $ Check One: In -stock Special Order V. POLYETHELEN HUGGER BANDS - RE- ROLLED 1. Description: 15" Polyethelene Hugger Band— Re- Rolled (Coupling) Quantity: 36 Check One: In -stock Special Order 2. Description: 18" Polyethelene Hugger Band — Re- Rolled (Coupling) Quantity: 36 Check One: In -stock Special Order 3. Description: 24" Polyethelene Hugger Band — Re- Rolled (Coupling) Quantity: 24 Check One: In -stock Special Order 4. Description: 36" Polyethelene Hugger Band — Re- Rolled (Coupling) Quantity: 24 voY. /50 Pg. aLl Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No. 2411 -4IR Page 16 of 22 Pages Check One: In -stock Special Order 5. Description: 48" Folyethelene Hugger Band — Re- Rolled (Coupling) Quantity: 24 Check One: In -stock Special Order VL HUGGER BANDS - RE- ROLLED 1. Description: 15" Hugger Band — Re- Rolled (Coupling) Quantity: 36 Check One: In -stock Special Order 2. Description: 18" Hugger Band — Re- Rolled (Coupling) Quantity: 36 Check One: In -stock Special Order 3. Description: 24" Hugger Band — Re- Rolled (Coupling) Quantity: 24 Check One: In -stock Special Order 4. Description: 36" Hugger Band — Re- Rolled (Coupling) Quantity: 24 Check One: In -stock Special Order 5. Description: 48" Hugger Band — Re- Rolled (Coupling) Quantity: 24 I 6-0 p9 °2 q3 col. Bid Continuation Sheet BRAZOSCOUNTY, TEXAS Bid Request No. 2011 -01R Page 17 of 22 Pages Check One: In -stock Special Order VII. ALUMINUM HUGGER BANDS - RE- ROLLED i . Description: 15" Aluminum Hugger Band — Re- Rolled (Coupling) Quantity: 36 Check One: 2. Description: Quantity: Check One: 3. Description: Quantity: In -stock Special Order 18" Aluminum Hugger Band — Re- Rolled (Coupling) 36 $ In -stock Special Order 24" Aluminum Hugger Band — Re- Railed (Coupling) 24 Check One: In -stock Special Order 4. Description: 36" Aluminum Hugger Band — Re- Rolled (Coupling) Quantity: 24 Check One: In -stock Special Order 5. Description: 48" Aluminum Hugger Band — Re- Rolled (Coupling) Quantity: 24 Check One: In -stock Special Order VIII. FLAT BANDS VO1. Pg. Bid Continuation Sheet Bid Request No. 2011 -01R BRAZOS COUNTY, TEXAS Page 18 of 22 Pages 1. Description: 15" Flat Band (47" L x 12" W) Quantity: 24 7. Description 84" Flat Band (132.5" L x 24" W) VOL / 6-0 Pg. a 4 7 Check One: In -stock Special Order 2. Description: 18" Flat Band (56.6" L x 12" W) Quantity: 24 Check One: In -stock Special Order 3. Description: 24" Flat Band (76" L x 24" W) Quantity: 24 Check One: In -stock Special Order 4. Description: 30" Flat Band (94" L x 24" W) Quantity: 24 Check One: In -stock Special Order 5. Description: 36" Flat Band (114" L x 24" W) Quantity: 36 Check One: In -stock Special Order 6. Description: 48" Flat Band (151" L x 24" W) Quantity: 24 Check One: In -stock Special Order 7. Description 84" Flat Band (132.5" L x 24" W) VOL / 6-0 Pg. a 4 7 Bid Continuation Sheet BRAZOS COUNTY, TEXAS Quantity: Sloped Ends: Check One: 1. Description: Quantity: Check One: 2. Description: Quantity: Check One: 3. Description: Quantity: Check One: 4. Description: Quantity: Bid Request No. 2011 -01R Page 19 of 22 Pages 24 $ In -stock Special Order M. ALUMINUM FLAT BANDS 15" Aluminum Flat Band (47" L x 12" W) 24 In -stock Special Order 18" Aluminum Flat Band (56.6" L x 12" W) 24 In- stock Special Order 24" Aluminum Flat Band (76" L x 24" W) 24 In -stock Special Order 30" Aluminum Flat Band (94" L x 24" W) 24 Check One: In -stock Special Order 5. Description: 36" Aluminum Flat Band (114" L x 24" W) Quantity: 36 Check One: In -stock Special Order 6. Description: 48" Aluminum Flat Band (151" L x 24" W) Quantity: 24 Voi. 4 6 pg. 'P 49 Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No. 2011 -01R Page 20 of 22 Pages S Check One: 7. Description: Quantity: Sloped Ends: Check One: G. CERTIFICAT OF BID In -stock Special Order The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other bidder, and that the contents of this bid have not been communicated to any other bidder prior to the official opening of this bid. Signed By: Title: Typed Name: Company Name: Phone No. Mailing Address: P. O. Box or Street City State Zip Employer Identification Number: CORPORATE SEAL IF SUBMITTED BY A CORPORATION END OF BID REQUEST NO. 2011 -01R In -stock Special Order 84" Aluminum Flat Band (132.5" L x 24" W) 24 S Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No. 2011 -01 R Page 21 of 22 Pages STANDARD PURCHASE TERMS AND CONDITIONS ROAD AND BRIDGE DEPARTMENT BRAZOS COUNTY, TEXAS Sokr and Buyer agree as follows: i. ACCEPTANCE OF BIDS &azac County reserves the right to amo or retest ail or pat of th1 submitted bid and b wave bimaiMm The Cary also reserves M right to accept in full or in pert the bid considered to be the lowest priced • respondde bidder or the bid dawned most advantageous to the Cavnty, 2. ADDENDA TO BIDS In the event a change is needed in the Speciications previously sent to the bidder, a is understood that an listed tenor and conditiora shall appy to die addndum or addenda. 3. ALL • OR NM BIDS AN - or - none bids vri ONLY be considered when the biddar moles a quntallon• for ALL hems requested in the bid. 4 ALTERAT101t OF BIDS Bids cannot be aharad alter the bid has been daliwsred to the &azce County Audi&$ Offica. However, the bidder can make e tunnel request b the Commssioners Court to haws the bid as stdxnttted witdrawn in its entinsty prior to the award 5. AUTHORIZED SIGNATURES Bids W submitted by bidder must include the full legal nana of the firm, correct maihrg address, telephone number. and employer IdenykAIDA number, and be manually signed by a representative aufhoriied to submit firm price quoletions for the bidding firm. The firm mom and aAorized Signature still appear in each spew provided on third documont 6. BID RETURNS AN bids must be submitted using the attached forts and returned in a sealed envelope daay marked with Bid Number W Vendor Nana so as to ensure props recognition and pracassidg upon arivai in the Brazos County Putdnaskg office. Bids subnnded by bkphon e, telegraph, faaimle kensmtisaion or other meilrod of rapid dispatch, on magnetic media or as a data transfer vie modem iMLL NOT BE ACCMED Bids submitted to any person or department t other than 11ne Brazes County Purchasing Depsrbnent will not be accepted. 7. CASH DISCOUNTS Bidders may submit qudelbns CNN cash discount tarns All prices wN be assumed to be net tsAm bidder speciAtaly Indies otherwise. Any other discounts Of other terns b Itxeer Me price spoken of or implied to any represanW" of Bravos County wig be disregarded. Prices Resented in writing as a pat of the formal hid am the any prices considered valid. a CONDITIONS OF DELIiEERY Unless otheiwae specified, all Items ordered from the shrcecshA bidder Muni be received new, unused, and in first class mndi ion. Products usually packaged for commercial sale shall be furnished in !roper comlekw so as b faritala stomps and handling. 9. DELIVE LOCAT I ON: The successful Udder wig make all deliveries to the localbn(s) specified in the bid document The srcceasfid vendor YAN no* Brazos County, at the delivery address. bweny -bur ( hours in advance of delivery. Deilveries wig be accepted only 1111 h the Couny's normal working hours on nomsaiwaking days. % DEL WY SCHEDULES Bidden must submit delivery sdadules and ca dido ns as an integral part o f the bid, spetifyirg ire number of coraeraufrva calends days rwquind to deliver specific cormmpAdas under normal conditions. Delivery limes wiN be evaluated for practically durirg the awarding of contrsds. Falune to indude delivery schedules vril be considered cause to disregard en11re bd. Delivedes inconsidanf wo stated schedules will be considered cause to cancel contract or award, and bar the Mier from submitting quotafon . In the future. 11. ERROR8 if Ol TfTY Bids must be submitted using the quantities and units of measure specified by the bid documambs. Extension errors in stated prices will be disregarded, and during evaluation the individual unit cost wiN predominabs. Wders are weI»me to suggest changes in qualty, provided better Pipes err delivery condlW* are secured by the County Pumbeaing Agent. Suggestions W1 be owaldered a valid pad or the bid, provided the Wda has also Supplied a quotadon in the designated quantities and units. 12. FIRM PRICES Bid prises as submitted to The Brazos County Auditors Office must be firm for a period of thirty (30) cansecutire calendar days from the dab 01 bid is opead u IMS otherwise requested or unless excapdons are taken in WON% by the bidder. Until and ulmlion prices must be provided using Cie format lumished in the bid d000ment 13. F. O. B. : Ali bids must be quoted F. a B. declination in Bra County. The Count' VAN not auxxpt 'COLLECT` shipments. Contracts awarded Wheniin repeal shipments to the County via common carrier are necessary may result in an hft =W prim of 1111 toast W4 $o shipped, but only by the smourd that shipping chargus for the shiprrro d in question bows increased, 14. LATE BID SUBMiS 1�QNS Bids must be received in the Brazos County Auditor's Oft Brazos County Courthouse, 300 East 20 Street Suite 314, Bryan, Texas, 77803, prior 10 the data and Nme stipulated in the bid document, Bids received after expressed dais and 11me will be rebened unopened b the bidder. 15. L._IA : The Supplier shall be liable for all damages incurred While in performance oiservices pursuant to bid. 16. LUMP -SUM 130 : Lumpsum priors vnI be crnsidasd it trot and extension prices are provided using the lixmat furnished in the bid document for all m"7106111e6 defined by the bid. The blot of the quoled un it prices and it% lung sum need not be the same. A hrmp sum bid which s5putaiss consolidation of bids, oorrynodr4as or attar crlterta as conditions Of receiving the stated lump sum *411 be disregarded in tl»ir entirety. 17 . NQ BID& if the recipient of notice of phis bid is unabia to submit a bid, the vendor should submit a *NO BID` to the Brazos County Purchasing Dapatment before the r gamed opening dale and lime, This vAl ensure the bidder Is ratified of future bids. 18. PATENT OR FRANC E INDE iTY: Upon accapterce of a Purchase order for any commiodfy purchased by BrAm County, the Supplier agrees to protect rte County from any clam Involving palenl fight inhingernmt copyright inkingemsrd. or saias franchise disputes. 19. PAYMENT OF INVOICES The suwusful bidder should submit ibmdzad invoices with dearly marked remiltance copies to the bik*ng address: Mr. Richard Vance, Engineer, Brazos County Road ad Bridge Department 2617 flighway 21 West Bryan, Texas 77803. Std&Tw is of account WIN not be sufficient to warrant payment. Unless other arrangements have been made, all invoices to be paid in full within 30 days after salfeFxtory dellyery of commodity and receipt of invoice at the listed address Cheeks will be made payable to yore succassful bidder ONLY, and sh-Al not include sub- oonbacbrs, assignees, or any other party. 20. PEW ; Poor to commencing work on any project where on -silo delivery of materials equipment or personnel is required, the successful bidder will obtain for the company ad all subcontractors, a Brazos County PWM by provkiing Al a list of at vehicles to be rased on said project B) copies_ol current registration for each vehicle to the Bram County Trafik Department Constable Winfred Pittman, Precinct 7, 20 North Washingbn, Bryan, Tam 77901 NO VEHICLE SHALL TRAVEL ON BRAZOS COUNTY ROADS EXCEEDMG tTS LEGAL GROSS WEIGHT. 21. TAM As a 9overnmemai subdivision, Brazos County is exarnpt from most types of taus, Including but not limited to sales tax, excise tuff, and impDR duties. Such items must not be Included it bid prim, Tax exemption caNficabe can be obtained upon request by COnWF g the B razos Couny Purchasing Dept. 300 East 26th Sbset Suite 214, Bryan, Texas 77803. 22. YEAR 2080 COMPLIANT Vendor warante, promises, and reluesants that all Components, systems and servfaes that era Provided as a result of entering into this contract whether specifically required by the contractor not shall be Year 2000 compliant. urea 2000 comphae shag meat that at components, system and services shall operate accurately and in the Mannar intended as i ley relate to date related operations when given a valid data Containing century, yea, month and day- 23. POTENTIAL CONFLICTS OF INTEREST An outside consultant or Conaaclau is prohibited from submd g a bid for srwkbs on a Brazos Couny project Of v*kh the consultant or contractor was a designer or other previous contribrdor, or was an afFNated, subsidiary, Joint venturer or was in any dNher manna associated by ownership b any party that was a designer or other previous contributor. If such a edsulrant Of oontrack)f submits a prohibited bid. that bid shall be disqualified on the basis of conflict of interest, no matter when the cordtiet is dsooversd by Brazos County. Potential bidders are advised that they may have disclosure requiraments pursuant to Texas Local Government Code, Chapter 176. This law re"kas persons dealing b do business with the County to disclose any gills valued in excess of 1250.00 given to any County Official or the County Official's fadly member, or smployMenit of any Wuny Olbciai or the C Ouldy Officials family member during the preceding lvetnnw (12) month period, The disclosure ques0 marks must be tied Wth ire &azoc County CIA. War to Texan Local Govemmud Code. Chapter 176 fa the details or this law. Bid Continuation Sheet Bid Request No. 2010 -01 BRAZ.OS COUNTY, TEXAS Page 22 of 22 Pages STANDARD PURCHASE TERMS AND CONDITIONS DEPARTMENT OF PURCHASING S im and 9 BRAMS COUNTY, TE,KAS aril agree kiA UDAawa: I. MLEp TD EKKAOE GOODS - Selw we package goods in aaurd cis. Wm good Como atprectlat ad ut Euh* *%mrnwsWbedewlyandpemww*ymmUd a blows: (a) sdds we and midiees: (b) Carelgme's =mm, SamSam d pashas amt or Ponc raaase number and to supply apaernd number If macaw kl Cansineir mimmem sod bW runbar d =MOM a% box 1 of a boxer and (d) ths umber of the conbiser baring the packagag. 90. SeNr Nee bear coal Of pedtagig enact oftWM p rik id. Oaah strap to Pled to lean bwW taupaoktl mat and In mkbrm w%mquiemards doxWnon canal and aq wpkdb spe3calbns. fluyer"s each or w*m shag be Rue and conclusive an shiaroft well abmr os ied by prddnp Bits 2. TEalt 2M 00irtM Vendor wararrts, pronims, std represents M se coapoeeres, Sys*= led services gal an provided a a Haub d ammim ido he contact wheeler 00dtedfk r O*W by the mraact or not shell be Year = comomin 'Year 2DDO mnplre dal man till 1 MVWdrda, ststnN ltd WAM that WSW abaraby and h to mariner inlandd as dry rake in dab rallied dperall m when given a valid dale mommiing ouvory, yam, mash and dory. 3. 4FMWM UNDER RESERVATION PRDlrBIllEis - Sdw a not authorized In ship the goods under narvaan end m bider of a bell dladrg wilt opeom as a feeder dgocds k WM a RISK OF 1088 The We and rak d loss dfis panda ahl d Pas b Buys unW Burr abasly accepts tho goods al I* poid or peat d deliver. S. EOB- DelrerydetPiodiastwdrthisconthaclshdbarriaaFreat7slfoaMbAnal dm*wk , it to data Shan In M conI d or as adliabd an each Delivery Order paced a" corim The ere arc elk of bu dtr goods 8431 W Para b Brazes Caurdy ell# neaipt and sayPhnos bias plm Allhef.0.8. poem. 6 - Eorybnder Of OOto+Y of goods mot Ally cosily TO Al pmMsbia OF tell sal 1 se No tea of delivery. 4uaitlt aid fie a s. B a under it made Wich does rid a/y cor b M od m uwim a teeseh anal Selrshd nor heaths Aghl to abtthsro at make, ig tedm. provided, where the Gm M parbimrra has mt eel eplrad. the Smell mild saam my putty lfnyer d ha lrilmob to we will mil/ tea nuke AGO lei n o g tender welra ihs aataaeilnne Ail, not allprward. 7. PLAICE OF OELNERT •The Dias d delivers ttW he ihal eel brth in fo Nocc d the purchae om be release eeeted'Deimr Te My dienga tsaab shoe he eaecbd bi nDdlClon a previdad to is Cwee 20,'kbdAwiorn', had. The wms d this agreamnt am 'm anivak ro ut'. a � Belt ghme autsyitaeparrt Anretess en saran puchaa aEer a Pudhas ukelele she each dluwy. bvoi :a Ad bdkcum the purchase w* or purchase n esse nurAr and flee guppy epwermnl over. t appaebt, sashes ehd be Broad red I , i n dnwtes, If ally. Shell be Nod swayay, A of to bl d kft. mad this lrwkgM waybif when mpkaba, shook beam I b cur Invoice. map b: moss Count Av*es Odle• 700 East 2m sb*K Such mi. lrya t. Tail TW& Payne Nd roe be As aakl Our above imbumrh we aubnelbd aBr delay 5npPaeriehpWd keep thhs Aadbrs OtAGe adWad dwrr charge is your aerriwnoe mildro a b. Buyarsatiip31af a esr+bYm noel and valet loon bids s cable Ax to P"m om sucheta. Lady offends shat modee Las conI mill and vale b the exert hurdle w not wlable and any dahhsred b l urpud for goody will be naxad ei Sher by Buyer. e Do not krJods Federal Ddsa Sao, Cow*, of Cty Se1es Tam. The Counnr shall Affmmbxexempko"oaftab upon mprW g• �S8IL11>R# - The Buys r%. by wltun mom b ths Saw, carrel file conerad wow Meier b Sow N t N dewmrod by Byer tai wee". in t* lam of adrtdmurd, Fft of aaawise. were alwad or yon by CA Similar, or any aged or rep menttve of ths Siva, b sty a*waarrOol dBeamstamir*r i4Erriy acarrkeci laetairg BnCrebt Aswan welt mod to the awardrg or mrseri g, at to mskkg of my dsbmiutloa with reaped to dhs PO*M*N Of tuh a CW*WL is tho sneer to caaam Is CN=W by Buyer purwerk b file Pr04itim, aura sisal Ind emusW, k adcNm b mil olw dp is and trolls, b ncoor awRiuld Ale aural dfie ttrt insured by Seer in pod6g wxA grslilst. 10. NEC AL TOOLS A TEa1 §gUnIIM - t cur lids voodoo fox as Iwe, hxiudea the am d OR special bang or "wow last eluiRrwnt atrkaled or "puked by Stier br ft DaPase d Mkg ti ado. Bum apeuiallodsg aquipnrn level any fmoaa sheds r0aod Iwehi slid tlhs prgwy d the Bear rd hi the ambdfwitN that Ins kemdAed sy tfo Soler a such. 11. WARRAMPFACE a. The prim to be pull by to tuyr than to drat eaWrod In Sallera old which Seger wanaus b to no higher Mm S@Ws ourod Mea on orders br own kor product d th o Mod a apedAcalon covered by Isis agranwa for sim it r UNWN urnda li nisi of to co "' and rrMy d puchsee. In Ice even Soper breaches tat wRrsny, ths pries of ths one shall be reduced to Nis Sden Bused prba an orders by ad**, or in 1* sumenW ve. Buyer may canal oft aan6tw1oidalOtdy'em Sam yapYtfiarSaw &emitmipMed.. b. The Seer - - ab toll no gene or aseng agency no bean carp oyad or maimd b add or snare the coped upon in agivemmrd or undawtndog kv armisekn, Perarfagm, leakeram or tareln o be a , D n bleu Ads empkye ; of bn4a ode tela lidhsd caarwcial or $AM apenaaa meldalned by Ins War Air go pWposer d secabg buimss. Far breach or Wdaka d he wasp the Buyer same how to right N sddlfork In any olw dgM or Vft in causal tie ooract ~ Labfty mad to deard Alen Ihs m 410 Wine, of olowise recover to N -tour, d such amecsdon, parw,age, brdAarage or cownpnd 12 P,AQg T - Sorter ahal red Aunt or seduce any empked warn ibis and my amirepe in m so Ad render Nit mntact wow al"opdar d ivy &Per. saw waradt goal to goods trrbfwd w$Gmbrm highs spxaaaba, kminga, and daapsem lewd in% oldift"in • amb to "room fAmIshw by SWr, tally. In tlhs evrtd below ft Vm tdw4, dramiNk and derr(PlIMs. Iti spar3celbm shell gfvem 13. UM - SW wrranb fist the product sold In Buyer shell edam to thhs standards Prandprd by ths U.S. nap.arwrel d Lebo under ths Docupedonai Sdoy and well+ Aid tt7a M lr even fhe pmduor viva lid rforderrrs b OSHA Sbndrdi Burro may Man ill prod eifor coeraceaa a npaoenrd A ths sebfs eeperwa. Into root ths Sow lab lo orris to ippropnsb Cameroon vRtlun a reasonable cow. consedon made by Buyer wN he at sabers "Fame. it. *G WARRANTY BY MUM A(WNar INFRM URNTB - Bidder werrait tool all 1 is Pabnb and Copyrapha which Play 4xW on Ares bid upon have bean ad a ad b and hrewwaroo that Brains Courq shell ad be. labia for arty ia6ingamed d thuae right. Seger eproas b rbAad Brame County In any bgd cabs of w*m mauling ban any vidmeax In a&*q proefa, kaname, or coP1'ntds +tDPkde b iaew add nwearder. 15, MM OF INSPECTION • Burr aril have Ihs mgt in iraped m goods at calvary bekrs aSeptig auo, 1e. nQy - tLyar end Alen fie dirt b caved or deMit d a any part d lea urdeAvrad pabn of this ado k Sder peeks any of ft farms Aaradr locfu ll" wavaiws of Safer or t staar bemrrars ilridAerd a comdia ace dtswatup>:y. Such rfpht ddroehthat ie in aldaak hi and Win lieu d nl direr nrrrdkag whkh Byer may how in tewor aquiy. 17. 11IMNA110 N -The perbrnetcs d work ender Lis order may be bm*wbd In wide or in part by ths Guyer In mcordttia wdu film provision. Tern#nalan of wok hereunder shell be edesbd by to deirery b ft Soft of a 1"m d Trromal ' spdhinp the aalert to which perbbrann of wale under the add a bndnrad and to dell upon whbh eubh brniaaan becdnea averse. Such alit d t andru eon is In addle" b and e, in imu d r d Buyr sell look ks Claw 15., hrsin. A FORCE rMA JUR [ , r, Ay mmun d Faro , ekfrer gaily here o doe he ve dwed unable 01* a In pat in vary cut Is obegadom wider in Agm mrK loan sucli pair shale give mdse end M prieulas d such Fww M men in warp b the Over pony within a reasonable tm car acurrsKa all ths inn or caw reach upon, old the ot party OWrq such maths, so or a t is aRacfed by much Farce 1144m, shat be suspended during the corumara of ths Imdit feast darned, emepl m hoak*w provked, but br as longer trod, and such prat Mae adaorhi nova or overo ie suchIambftwillallsamon edrpi tf. The Ism Face M*n a enpbyed bwah shell men age d Goo sbikes, boom, or oche induettal dahst&W , ad Of pubic eneniN, orders of aerp kind of govs"Yd , d to Imbed Stshis or this SWO d Tame at any did or iril a y rea orla, magna Wna, door, onion cs; Woolen. bang. molAWahe. Nova, hurricanes. atamr,_toode, aadouer, doudd.. lines n restate of govrmod and imopb, dud dNSOanae, explosions, breakage or mcclim b nrdarsery, ppellmes a canals or plot emm not hisombly within go card of the paly chi-it p ouch inabilpr. t s utde flood and eglad tat the slytanhsnt d svDm end kditb shd be raretlr wells the durat of to Part havfnl ft dk*, and MA One above ragkirenest teal any Fora M*m shag be ranolad wth d reasonable dspath shat not ramh eo sahib mnl d a Les and bdroNS by mcadng In tee dartwnds dfia opposirg pay OF Win when such saNrne is w4vorabb he the Nrdpanhsd d % Pro' henlog to reiAcuRy. It A;eSIG111MNT OELEDATIQN - W dghl or I or in lie Cleared shag be sadpned or di tgdoe d levy obApedon milt by Sdr wWOA ihs when W nrissbn d Ina Buyer Any MmrV d aaltnent or delagalon by Seer Hal be A* Will and holy korbcae irs al Purposes trim msde lrt mrdorrnal Bah lie pwaprapre. 20. WAM • No claim a rgM adurg oul d a brash d tl is gamest can he dacharged in whole or In Pat try a w" or nmxedaion d the claim or right u ho, tw wdvr o renw+daton is suppabd by comiderselm and Is in wring Agred by ft andeved party. 21. YDDIOCKTI Nor - This contract an be andAed or ova i ded o by a willing signed by bah dthe Wraes a ter day arlrariad spats. 22 RITERPRETATIOR tM,pAi, EMDENCE - This vdi0ng Is idended by Ne miss as a Neal agraxio d t+ai a7sssras wd a kbrrded alma m a empra and seclusive ,oleo,, d dhs bins Of Bair agrarne, Nb muse d Pear visa m p behimen tea pates and re mega d Ihs trade slid be rarevan b suppl emit or explain any arm used in Ale sgraaeM Aoapwrt or aNutesarna tl a gasp d parbrtrsance rrrdared undr the aQratora shad roof Ins !savant hi debmia t mating of rib agbermrd even thwgh ft tm pirg or s ciela ceg pat has liacwhdge of thhs prtomome end opporbn* t r abbcdon, tldheover s Won dcimisd by me Untonn Camwdel Code is used In dit agrweanf. M dminWn contiod In the Cab is b OW" 23. APKJCABLE r aty -This iogim d the be gwmed by #d lkibm Carrmvel Cads Wherever a* arm U*xm Cmmwsal Code' is used a abet be Carbutd is rose" tea 1Ariwm Co immial Code em advied in the smm of Tema as etauiva and in time as the dais d Bo , oat 24, ADYFJrI19NG - Soler ehal ad edveiaa a PuditA, aefod &rash Odor oahsarn Ihs qR deal Bvywr has anbM Inb fie conaaQt exc* b M most rieauary b cornoir wth props nquesb br Idamiaecn kdm n aktAo,ad keyresswafn d the bderel, sub, a loud aoreramhsnL 25. FAWTOA 8tl� - YYIw vier ahe pleb b this wr t sd lee Ood aitl 4e. rsetnrn b gxsdon M ogler pamy'a Not b pwt m, he Bay dwwd fial the thou pity gM wobun aauarncs d ha Meta, b paniomn la the event da e d a Bab and ro meomnce a ghron wifiAs M 31"+1 dare to de rw d ag prbr nW tsK cws legume n an m d*abq oWLdmeoo d tee wnsabt A V ENUE • 8* parfa agram 140 venue luny ilgalm aiskg ham Lis wHeract shall be in Bryan, Ileama co ft Tama. 27. MWITIAL COWLIC OF [NTEREST _ An outeide combat or coatral for Is prah1411ted ftm submAtInq a bid far wvlcw on a Brambly County prood of Which the ctateldtand or codbador was a deelpeer of dollar previous sore & tcr, Or lure to alp9211re d, wbddgRy. joHyt "inbliiar or was h any other m mow aaodMW by oW"WOO 10 any pity that war a dndpeer or otlae prrvMwa coatlbubbr. N such a come illant or oombactor ufbrnlbe a prombiled old. flat bid shell Ina dlequ aitbd on the barb of coaluct of ln**et, no easlI When the ConRkt Is discovered by tlraxea COurKy. Puble l bidders are aslehed that they tarry harts dedomm raqulewfNrA pw uantto Tun Local Gbvernlarfat Cade, Chapter 176. This law requires peesom desMR to do bulletin *0 the Comrrty to rdidom arty gft weduad in mcaa of $250.00 om to arty Con* O iciat or the County Oftcal's famBy manlier durhtp the precilftbloNe (12)snootyperfed. Thordume loe0ngientonrigbe "it berued with ths Brazen County Clrk Refer to Tuts Lord Gaaernomet Code, Chapter 176 19r the details of thl l law. -IOi. S pg. e r ;�. Brazos County ���' Purchasing Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803 PHONE (979) 351 -4290 FAX (979) 361 -4293 Charles Wendt, Purchasing Agent Leslie Williams, Senior Buver Tracy Straeener, Asst. Purchasing Agent Tiffany West, Buyer August 24, 2011 Highway Technologies 12909 Dessau Road Austin, TX 78754 Phone: 512- 990 -9525 Fax: Email: "rim.Jarma @hury- tech.com Attn: Tim Janna Re: Renewal of Contract for Lane Striping and Pavement Markers — 2011 -02R Brazos County would like to exercise the renewal option for Lane Striping and Pavement Markers — 2011 -02R for the Road and Bridge Department. All terms, conditions, and pricing shall remain the same. This renewal is number three (3) of a three (3) year option as provided for in the original bid. To accept the renewal option, please fill out the information and sign below. Return this letter by email to TStracener@co.brazos.tx.us or fax to (979) 361 -4293 and submit an original and an updated Certificate of Insurance by mail to the address listed above. Upon receipt of signed document, a new Contract number will be issued to continue the agreement from October 15, 2011 to October 14, 2012. Please return acceptance as soon as possible. If you have any questions, I may be reached at (979) 361-429 1. Contact Name: / < I 4MA' Telephone: S� 99 ' - 2 5" E -Mail: ' ' n" . l I-- �'_ . 6-- Fax: 5 Z ` 99d = '76 Highway Technologies �P Signat re Date BRAZOS COUNTY Duane Peters, County Judge Sincerely, Tracy Stracener Assistant Purchasing Agent 20 Il Date (') a Vo s_. d 6 C) Pg. 0 Lr?,3 ° p U 6 e S i O N N n b m F O m N ti O V S e N n A n IL +- Y Ir a M on uj 2 u d ry q �Y r ° q $ g g o $ °°, D e o c q C o o °� ri M a o 2 U R o $ Q a° gg S ui ° 0 d 0 c g $ n $ eu, o $ °°p• g $ $ g �' tl ~ CL 2 r fll w� z 7 � F � W C • 4Q e g $ T_ A �O W (V ♦ M ► Q� f N r N z } a a > z c 4 d e � ro z C � ui S 7 L Z CL p �YC a D a 6e WD m y v r 9 a BSc ` s M •i Z .. ti .� 11 �. • s e C 6 `v 'C U •Ti C u o D. ° u u u o W � Y e • o a � tt C T T I 1 M N A b F Y b Y 1C IB d r f Y Q ti 2 f j 4 1 W J LL J 4. J J J Y. Jt LL J IL J J W W N V' W S Y W W W W W CJ I Q � N r Vo s_. d 6 C) Pg. 0 Lr?,3 INVITATION TO BID LANE STRIPING AND PAVEMENT MARKERS ANNUAL CONTRACT BRAZOS COUNTY PURCHASING OFFICE Brazos County Administration Building 200 S. Tx. Ave., Ste. 352 Bryan, Texas 77803 Telephone (979) 361 -4292 A. SCOPE OF BID Bid Request No. 2011 -02R Page 1 of 8 Pages Bids are solicited for furnishing the merchandise, supplies, service, and/or equipment set forth in this bid request for a period beginning October 15, 2010 through October 14_, 2011_ in accordance with the following Conditions of Bidding. R. CONDITIONS OF BIDDING The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request. All bidders are required to be informed of these Terms and Conditions and will be held responsible for having done so: Definitions: In order to simplify the language throughout this bid, the following definitions shall apply: a. BRAZOS COUNTY - Same as County. b. COMMISSIONERS' COURT - The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all county business as conferred by the State Constitution and Laws. C. CONTRACT - An agreement between the County and a Supplier to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR - The successful Bidder(s) of this bid request. e. COUNTY - The government of Brazos County, Texas and its authorized representative. f. SUB- CONTRACTOR - Any contractor hired by the Contractor or Supplier to furnish materials and services, specified in this bid request. g. SUPPLIER - Same as Contractor. 2. Upon acceptance and approval by the Commissioners' Court, this bid effects a working contract between Brazos County and the successful bidder for the period designated. VOL 1 6 D p 0 6 Bid Continuation Sheet Bid Request No. 2011 -02R BRAZOS COUNTY, TEXAS Page 2 of 8 Pages 3, Bids must be received by the Purchasing Office prior to the time and date speciled. "fhe mere fact that the bid was dispatched will not be considered; the bidder must have the bid actually delivered. 4. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County, 5. Brazos County shall not be responsible for any verbal communication between any employee of the County and any potential bidder. Only written specifications and written price quotations will be considered. 6. Brazos County resenes the right to reject any bid that does not fully respond to each specified item. 7. Bidder must include Employer Identification Number, if applicable, for the bid to be valid. 8. Should there be a change in ownership or management, the contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. This contract is nontransferable by either party. 9, The County may cancel this contract at any time for any reason, provided a thirty - day written notice is given. 10. The bid award shall be based on, but not necessarily limited to, the following factors: a. Unit price b. Total price C. Special needs and requircments of Brazos County d. Results of testing samples (if needed) e. Delivery f. Brazos County's experience with products bid g. Vendor's past performance record with Brazos County 11. Although the cost of products to be provided is an essential part of the Did, Brazos County is not obligated to award a contract on the sole basis of cost. 12. Acceptance of merchandise, work, and /or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all tCTMS and conditions of the contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 13. Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. C Vol. — ) , SO p g . CQ y Bid Continuation Sheet Bid Request No. 2011 -02R BRAZOS COUNTY, TEXAS Page 3 of 8 Pages 14. This agreement shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this agreement. 15. Bids must be submitted on units of quantity specified. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the bidder to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 16. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 17. Bids must be submitted on this form. if you cannot download this document, please call 979 1361 — 4292 to request a copy be faxed or mailed to you. Bid must be submitted in a sealed envelope clearly labeled with the Bid Number and Vendor name to ensure proper recognition upon its arrival. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch, nor will a bid be considered if submitted to any other person or department other than specifically instructed. 1$. If the recipient of this fOTM is unable to bid, the form should be returned to the Purchasing Department before opening time and a reason given for not bidding if the bidder desires to bid on future purchases of the County. 19. Bids must show full firm name, mailing address and telephone number and be manually signed by an authorized sales or quotation representative of the bidder. Firm name and authorized signature shall appear in each space provided. 20. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing; terms shall apply to the addendum or addenda. 21. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos County website at www.co.brazos.tx.us upon bid award by Commissioner's Court. 22. Brazos County reserves the right to extend this contract annually upon negotiation. 23. Successful offeror agrees to extend prices and terms to all entities who have entered or will enter into an inter -local cooperation agreement(s) with Brazos County. C. SPECIAL PROVISIONS The County does not guarantee to purchase any minimum quantities. 1 5 P9 t;�5� Bid Continuation Street Bid Request No. 2011 -02R BRAZOS COUNTY, TEXAS Page 4 of 8 Pages 2. In the event the Supplier is unable to furnish any item within a reasonable time after order is placed due to strikes war or any reason beyond the Supplier's control, the County reserves the right to purchase these items from the source of its choice Mthout causing this contract to be canceled. 3. Material Safety Data Sheets and Placards must be furnished at the time of delivery as specified by State and Federal Regulations. D. SPECIFICATIONg The Contractor will be responsible for traffic control. Vendor will be required to maintain proper permits to operate on Brazos County roads and /or }property. Any variation from these C Vol. Pg. 0 1 Pavement Markings Item Quantity UOM Description 1. 20,000 LF 4" Reflectorized Markings (SLD)(Re- stripe) 2. 5,000 LF 4" Reflectorized Markings (BRK) (Re- stripe) 3. 80,000 LF 4" Reflectorized Markings (SLD)(Layout) 4. 12,000 LF 4" Reflectorized Markings (BRK)(Layout) 5. 500 LF 12" Reflectorized Markings (SLD)(Re- stripe) b. 500 LF 12" Reflectorized Markings (SLD)(Layout) 7. 200 LF 18" Reflectorized Markings (SLD)(Re- stripe) 8. 200 LF 18" Reflectorized Markings (SLD)(Layout) 9. 200 LF 24" Reflectorized Markings (SLD)(Re- stripe) 10. 200 LF 24" Reflectorized Markings (SLD)(Layout) 11. 10 EA 4' Reflectorized Directional Arrow 12. 10 EA 8' Reflectorized Directional Arrow 13. 10 EA 4' Reflectorizcd Combination Arrow 14. 10 EA 8' Reflectorized Combination Arrow 15. 300 SQ FT Eliminate Existing Pavement Markings 16. 20 HR Pressure Cleaning 17, 2,000 EA 4" Type 11 -AA Raised Reflective Pavement Markers 18. 500 EA 4" Type 1 -A Raised Reflective Pavement Markers 19. 4 EA Reflectorized Railroad Crossing 20. 1,000 LA Flexible Chip Seal Markers (yellow and white) 21. 2,000 EA Removal of 4" Raised Reflective Pavement Markers The Contractor will be responsible for traffic control. Vendor will be required to maintain proper permits to operate on Brazos County roads and /or }property. Any variation from these C Vol. Pg. 0 1 Sid Continuation Shcet Sid Request Igo. 2011 -02R BRAZOS COUNTY, TEXAS Pare . of 8 Pages specifications must be indicated on the Bid or on a separate attachment to the Bid. The sheet shall be labeled as such. E. INSURANCE REQUIREMENTS 1. The Bidder shall instruct his insurance agent or carver to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be Approved by the County before any deliveries can be made. 2. The Bidder shall furnish and keep in full force the following insurance during the term of this Contract: a. Statutory Workmen's Compensation and Employer's Liability Insurance. b. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 CSI, with Brazos County named as an additional insured. G. Comprehensive Automotive Liability with single limits of 5500,000 far Bodily Injury and Property Damage Liability. d. Cargo Insurance to sufficiently cover materials transported. 3. All of the al'orementioned policies and Certificates of Insurance should be issued immediately after the Bidder receives notification of award. F. QUOTATION The following quantities are estimates of our anticipated purchases and will be used ONLY for tabulation purposes. The specified estimates are not guaranteed minimums. Fill in the blanks with unit prices and extensions that are firm for the entire period ol'this contract_ All unit prices must include all materials, equipment and labor. Pavement Markings Item Quantity UOM Description Unit Price Total Price 1, 20,000 LF 4 "Reflectorized Markings (SLD)(Rc stripe) S S 2. 5,000 LF 4" Reflectorizcd Markings (BRK) (Re- stripe) S_ $ 3. 80,000 LF 4" Reflectorized Markings (SLD)(Layout) $ $ 4. 12,000 LF 4" Reflectorized Markings (BRK)(Layout) $ $ 5. 500 LF 12" Renectorized Markings (SLD)(Re- stripe) $ $ 6. 500 LF 12" Reneciorized Markings (SLD)(Layout) $ S Vol. --L P 0) � Bid Continuation Shee! laid Request No. 2011-02R BRAZOS COUNTY, TEXAS Page 6 of 8 Pages 7. 200 LF 18" Refleclorized Markings (SL,D)(Re- stripe) S� $ 8. 200 LF 18" Reflectorized Markings (SLD)(Layout) $^ $ 9. 200 LF 24" Reflectorized Markings (SLD)(Re- stripe) $ S 10. 200 LF 24" Rcflectorized Markings (SLD)(Layout) $ $ 11, 10 EA 4' Reflectorized Directional Arrow S $ 12. 10 EA 8' Retlectorized Directional Arrow S $ 13. l0 EA 4' Wlectorized Combination Arrow 14. 10 EA 8' Reflectorized Combination Arrow $ $ 25. 300 SQ FT Eliminate Existing Pavement Markings $ $ 16. 20 HR Pressure Cleaning $ $ 17, 2,000 EA 4" Type ll -AA Raised Reflective Pavement Markers S $ 18. 500 EA 4" Type I -A Raised Reflective Pavement Markers $ $ 19. 4 EA Reflectorized Railroad Crossing $ $ 20. 1,000 EA Flexible Chip Seal Markers (yellow & white) $ $ 21. 2,000 EA Removal of 4" Raised Reflective Pavement Markers $ $ G. CERTIFICATION OF BID The undersigned affirrns that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other bidder, and that the contents of this bid have not been communicated to any other bidder prior to the official opening of this bid. Signed By: Title: Typed Name: Company Name: Phone No. Mailing Address: P. O. Box or Street City State Zip Employer Identification Number: CORPORATE SEAL IF SUBMITTED BY A CORPORATION END OF BID REQUEST NO. 2011-02R 1 '5 © pg 62 5 Bid Continuation Shect BRAZOS COUNTY, TEXAS Bid Request No. 2011 -02R Page 7 of $'Paf STANDARD PURCHASE TERMS AND CONDITIONS ROAD AND BRIDGE DEPARTMENT BRAZOS COUNTY, TEXAS Setler and Buyer agree as follows: I. ACCEPTANCE OF BIDS Brazos County reserves the right. 10 accept or reject all or pal of the submibed bid and to wave lormalihes. The County also reserves the rrghl to accept in tug or in pal the bid considered to be the lowest priced 'responsibleb'idder' or lie bid deemed most Amid genus lolhe County. 2, ADDENDA TO BIDS n the awed a change is needed in the specifications previously W1 to the bidder, it is understood that all listed terms and conditions shall apph to the addersdum or addenda. 2 ALL OR - NONE BIDS AN - or • none bids will Q�LY be considered when the bidder supplies a quoation Tor A(L item requested in the lid: 4. ALTERATION OF BIDS Bids cannot be altered after he bid has been del vaned to the Soros County Audior's Carl however, are bidder can make a formal request to the Commissioners Court to have the Sid ass submitted w4hdraan this entirely prior la the awil wrol repeat shipments to the County via common carrier are necessary may result in an increased price of the commodity to shipped, but only by the amount that shipping charges W the shipment in question have increased. 11. LATE BIB) SUBMISStON5 Bids roust be received in the Brazos County Auditor's Office, Brazos County Courthouse. 300 East 266 Street Suite 314. Bryan, Tens, 77103, prior to the date and Tme stipulmed in the hid documenL Bids received after expressed date and time will be returned unopened to the bidder. 15. LIABILITY The Supplier shall be liable tot all damages incurred while in performance of services pursuant to bid. 16. LUMP - SUM BIDS Lump sum prices w8 be considered Y unit and eetension prices are provided using ere formal furnished in the bid document for all commodities defined by the bid. The failed all the quoted unit prices and the Wmp sum need nail be the soma A lump sum bid wh'rh sfigufales consolidation of bids, convnodhies or other criteria as conditions of receiving the staled lump sum vrill be disregarded in their ervirely. 5. AUTHORIZED SIGNATURES Bids as suorrulled by bidder must include the hill fall name of The firm, correcl marling address, telephoner aember, and ernployer identification number, and be manually signed by a representative authorized to wbmil fum price quwations for Inv bidding firm. The firm name and authorized signature shall appear in each some provided on bid document. 6. BID RETURN& All bids must be submitted using the abached loans, and retumed in a celled envelope clearly marked with Bid Number and Vendor Name so as to ensure proper recogrition and processing upon arrival in the Braun County Purchasing Office. Bids submitted by telephone, telegraph, facsimile transmission or other method of rapid dispatch, on mragmkc media or as a dale transfer via modem III NOT BE ACCEPTED Bids submitted to any person or department other than the Brazos County Purchasing Deportment wig not be accepled. 7. CASH DISCOUNTS Bidders may submit quotations giving cash discount forms. Al prices will be assumed to be net, unless Udder specifically indrealers olnerwise. Any other *counts or other terms to lower the pricy spoken of or implied 10 any representelve of Brazos Carly will be disregarded. Prices presented in writing ae a part of the formal bid are the only prices considered valid. 8. CONOTTIONS OF DELIVERY Unless otherwise specified. all Berns ordered from the successful bidder must be received new, unused, and in first class condition. Products usually packaged for commercial safe shall be furnished in proper container so as for facilitate storage and handing, 9. DELIVERY LOCATION The successful bidder wll make all deliveries to the location(s) specified in the bid document The successful vendor will notify Brazos County, at the delivery address, twenty-four {24) hours in advance of delivery. Deliveries wig be axepted only during fire Crnmly's normal working hours on normal working days. se, DELIVERY SCHEDULES Bidders must submit delivery schedules and cordifi s as an inlegral part of the bid, sped" the number of consemrtive calendar days nlquired to deliver specific tommoddie:, under normal conditions. Delivery t mes will be evaluated tar paacGcality during the awarding of contracts. Failure to include delivery schedules wig be considered cause to disregard entire bd. Deliveries inconsistent with stated schedules w ll be considered cause to cancel contact or award, and bar Itne bidder from submilung quolations in The future. ti. ERRORS IN QUANTITY Bids must be submited using ere quadaies and units of measure specified by the bid documents. Extension errors in stated prices will be disregarded, and during evakuagon the individual Will cost wgl predominate, Bidders are welcome to suggest changes in quantity, provided better prices or delivery conditions are secured by the County Purchasing Agent Suggesfsxns will be considered a valid pad of the bid, provided the bidder has also supplied a quotation in the designated quantifies and units. 12 FIRM PRICES Bid pekes as submitted to the Brazos County Audill Office must be film for a period of Dirty 130) consecutive calendar days tram the dale The bid is opened, Wass otherwise requested o hniaes exceptions ate lakes in writing by the bidder. Unit and extension prices must be provided using the formal furnished n he bid davnont. 13 F. 0. B. : Al lil most bar quoted F. 0. R destinaton in Brazos County. The Countywrll nd ac:ept'COLLECT shipments. Contacts awarded 17. NO BIDS If the recipient of notice of this bid is unable to submit a bid, the vendor should submit a 'NO 810' to the Brazos County Purchasing Deportment before the expressed opening date and time . This will ensure the bidder is notified of future bids. Ia. PATIENT OR FRANCHISE INDEMN11" Upon aoeepiance of a purchase order for any com rxrdtly purchased by Brazos County, the Supplier agrees to protect The County from any claim involving patent right infringement. copynghf infringemenl, or sates franchise disprdes 19. PAYMENT OF INVOICES The suall bidder should submit itemized invoices with dearly marbed remittance copies to the following address Alit. Richard Vance, Engineer, Brazos County Road and Bridge Department. 2617 Highway 21 West, Bryon. Texas 77803. Statements of account will not be sufficient to warrant payment Unless oil*. arrangements have been made, at invoices 10 be paid in lull within 30 days after sadslastory delivery of commodity and receipt of invoice at the listed address. Chis :ids will be made payable to the successhit bidder ONLY, and shall not include subcontractors, assignees, or any other party. 20. PERMITS Poor to commencing work on any project where on -site delivery of mabfials, equipment or personnel is required, the successM bidder Mill obran for fire company and all tuhcorstracbrs, a Brazos County permit by pr"dre A) a list of all vehicles to be used on said project, B) copies of current registration for each vehicle to the Brazos County Traffic DeparamervL Constable Winfred Pittman, Precinct 7, 206 North Washington, Bryan, Texas 77803, NO VEHICLE SHALL TRAVEL ON BRAZOS COUNTY ROADS EXCEEDING ITS LEGAL GROSS WEIGHT. 21. TAXES As a governmental subdivision, Brazos County is exempl from most types of tares. Including but not sorted To sales lax, excise lax, and imprxt Julies. Such items must not be included in bid prices. Tax exempbon certificates can be obtained upon request by collecting line Brazos County Purchasing Dept, 30D East 2611+ Street. Suite 214, Bryan, Texas 77803. 22. YEAR 2000 COMPLIANT Vendor warrants, promises, and represents that all components, systems and services that are provided as a resutl of entering info this contract, whether specifically required by the contract or nit, shall be Year 20% compliant. 'Year 2000 compliant* shall mean That all components, systems and services shan operate accuralaly and in the manner intended as they Male to dale related operations when given a valid dale containing century, year, mahN and day. 23. POTENTUIL CONFLICTS OF INTEREST An oulside consultant or conUacior is prahiDned Iron suomdbrig a bid for services on a Brazos County ptgect cT which the corsultant or toriftWor was a designer or other previous conlhbufor, or was an affiliated, subsidiary, joint verduer or was in any other manner assocmled by ownership to any party that was a designer or other previous conhlbulor. It such a consultant or contractor submits a prohibited bid, that bid sfioa be disquafilied on the basis of conflict of interest, no matter when The conflict is discovered by Brazos County. Potential adders are advised that they may have 6sclossere negulrements pursuant to Texas Lrr_a1 Government Code, Chaplet 176, This law requires persons desiring to do business with the County to disclose any gths valued in excess of $250.00 given to any County Otr" or the County Official's family member, or en"rnent of Miry County Official or the County Of rtiars family member during the preceding twelve (12) month period. The disclosure quesbonnae must be filtid with the Brazos County CIA. Refer to Texas Local Government Code, Cheptar 176 for JIM details of this law. VOL- 15 p J 6 Bid Continuation Sheet BRAZOS COUNTY, TEXAS STANDARD PURCHASE TERMS AND CONDITIONS DEPARTMENT OF PURCHASING tter and B BRAZOS GOUNFY, TEXAS Se uyer agree as follows_ 1. rf W TO ►ACRAGE GO00. . saw wa pr-uge gone, rn accerdama with aood anium ai V-,-. Each skppvg Corhti11a old Yr tk ' aM pennrrenOt, nested a label: IS! Slam hero ed adYtec Ib) CWdI9M1l name. addrsa led Pachana Omar or purchax esiene rernbes and an all agmwmo eeebw Y applic"; (c) CeNwuiea aumba and e" nwbef a rceafnfig, e.¢ box I Of 4 e01M AM 01 ors number der container bearing be parddeg JNP. Haler she/ bear cost at Pedrsdrg urazs OMrwiu Prod. Goad, shtA be Setier pa:b6 b setAe basegtsASyspauk«r adhe all b caedonn with IegtA'en+entL q heron ,smart aro any stpk able specification. Bdvel roues or weight slams be W X14 rohciahe on &flew'mtamM*Mddbrpw Wagfist. 2. YEAR 2000 ( Vyador wanes, prompts, and represendl . hills sit ConposeMts, S"tBm an d aanias ahM an peohi led as a regal o r eMedng inb this o eyed. Oslo tpocikcdy repted by ohs cOWs d w roL shat be Yew 1000 conV[oot Year 2o00 rang4nl saal nwan tAd d atnparsns, slstenrs and savoy; shall Opel aL9MthelY and in ar wren" reefed At 1 rdM1 blob reard operates when gonna vard dale corlairxbe csntwy, rase, aaathand day, 3. , NENilA1 RESERVA3IOR ►R,QftplTED • Seat is ad auUnri od b slit' me POW s wester mewnlbn and no trop d a beg calming will aperw as a ender or goods. t 1171 E a MBR OF L M . The ibe and risk d bas of the floods .hap air pats t Burs uhttT Bunts acw* seem hue goods at ie point of pure ddedwtry 5. FOB'= `«Y d al producsa wMar tlis ou�tra,e slats tin wade tee On Haaed b anal dtAroies. R the address shown N Ws corals or s indcaeO ne Ruh Odwryhlyde places) ap" His contra,! The Mw and Mist d bass of the tows "het Pau to Bache County wo recap) ad lmoomea salsas pan a !e F.0.8. pstrq 6. RO R RACEMENT Of OMCIIYZ TENDFe -Espy under OF rheinry of good$ nail fully dmapy with d Mv&=* fit Mu ,mctor a b M Of ddreq, QuAk Ind 11% R M te. If a rc i$ awe which does nut ha ta y lon, this &W cmliNS a breach erg Sldlaand bar here tae right b wbe019he a 90nin*rq tree, Podded, where M nth bar perbsrenp, had not M exl,9ed, ar SeW her teas«r10ry Warr Bore. d hit iNenbn to cut and coq TOn make a containing irides trMhn W mn►aQ One eN aol aberwad. T. PLACE OF DEUVERY - The plat, d ddxtry slid be der set,aeh in she block of Te Metal Poor 1601" esre@td 33elvw TO'. Any clenif 6Aereb Sad he sate tae by mpbitabn ts prot*6 bar in Chula 2o,'Modkmbm ', hstel. The emd d Ihit speehr arc real. Maisel a. ElAMPAYMENTS a WU shin SUOM spamm lmoioes on each 'Loam *I& Of purchase raising eel each deaw4. ImebeJ the indoMe On Purchase order or purchase release paintrar a nd'M e q sgrsarem ruwAK. 1 r PWAOb, Wmlcet Mal be bead are larding. WGA m dl . fl Sly. Stall be � �traWr. A cepy a age at d A ep wall lglsaara, ihOlOd be AWhe6 b the ,more. Matt b: armor Carp AOdne9 011199, 30 EKt 266 Skasl Stns 314, Bryan Tess 77101 PaynrM all n be O N vas to above b ownwU we 0* g 9tad your w sy. Ssppiat ettdeheaa all Asndbrt0eu adntedd shy ChaK n your rwgfarte Ndaeses. b. Br'w', aEbgefbn is Payable «AN will "r km lunds syaTable beg the purpose of his p fiche' . lack d hods shale mmW get tallied ad and vwld b fie area l hinds She W available and W" delivered Isla WOO bl goat all be,alumil to Sell., by Bbye. c DI ml indude Ftrdsal Exim. $Lft Caory, a Cry Saks Tn. Thu County that ivnnsh Iu aenep,On car mm upon regheS e. GUNITIES . The Burp max by w ha n no" to the SCIN Carcel La sMaw wihoke Ibhhey is Sena 0 it B eer,ekM by Bvyw that Paaraei, N IN lawn Of eatMAimmL flits, or OEe"anot wee 0119`411 Of ghee by be Wee, a any ;gem OF np9s9rlowl or its Setif, ao AW oecwr or Gnployae d Broms Coop will a yaw bard sbwrq a woad Of acubg favorable "WarA with respsq to ON awarratyg Or areAGnt a 1M hekbtg Of soy h efin I . afOrw nib `etpec to 1110 pttenbg d swch a CDWOCL n one ogre has toyed is canned by Ibuyer pegwn b Ots PowseA Basra Shah IN erwde4 In ad hm to any over Miles and remedies. to recover or *W,*d T1 angered M cat newn4 or See T plimeog 11th graUties. 10 2!9CIAL TWLS 1} TEST E0117PAlERT - d Or price seed no fns race Ienter fpd. M4 1%. -Sld say SPKIW loabg Of ROCLli taregeiPlenl lainclusdarU$Nred by 5eser barell* p ni Old d here pus area. inch seeder Going equpnwrd and any process Sheds resale las o she@ bina"d the rwel"My d aw Buyer and t o the nnere feasible Shift be IwRH" by the Senor as six0. 11. wARRAR?YPRlLE a The ►Ta b a IraO by Nc awyrr ttrd bar Tel mmreed in Seiect hid Ithrh gga :, wrsarss M be an hq*er Von Severs pros m orders by **a kr produOt vita WW and fp6pltdbn comer by this agreement is sYdfs "fierees mdw gh All or Ye Conditions 00 MC040 s 01 Fechse. In flu mef Sager chitchat OrfS wWrtaty, Ne pfcet d IAP id+w frig ke mlraed b the Seta': erre11l pkes on atlas by cow a r the alemabve. Buie may earl lbs aingtoq tiaw Ubiirr b sew Jar breach or States actual Grinning. b. The 5elor rawpas IAalt10 paeee « sh'iaeg agency Las seen empbpe ps reHked b sokit or sore Ti's — upon an Aoner"M of wh66sunlWq her cosrissbn. percentage. taorloregG, or canisters bee etupleg bar We ompby"I or Pant 'do established wrmhorda a semi agersdes Mantaihed by Fe Sego for the POVM at MCLWI" butMWL For breach w voifen at Nil warerrr Ore Buyer Slid hove ew 6 9M in addition IS any oNw rfgH w 6*4 to Pats Otis cored w bNkabAty and to deduct Iwore the corbul price, or oaheris, rwaww pre Ill Me" o such cmenasan, Pere"C brokerage or contingent fee. t'2 Se,a shag AN 14111 of Sedude any Lmpred wartanlgs and any aalurd to ell m $Ins adds elk caNa:t vhidtMr a se ooton d Ihr eMyer Seder wararw that Tr eOOd,f9rtn+etl wiL t6okwm p le tpxetsbn,, dhaws,gs, euf dab na Kred N to bid in4LRak and 11 1 1 1 1 111 Srpk(sl Wmahed by 5skr. l am.. in he whet d e ooMltl gebvem ell apecgsaeoos. d a minpe, aid 42,MPOas.the epecfi:dmS shag govern 13. SAFETY WARMMTY . Se,al warrants two the tom": sold N Burro Man eomara to Are standards P M104W by the U.S. ppament of Labor Seder are 0mupason11 Sally and p4ah M Of 1970. he Ot: rwsxt sr product does red MWam b OSHA standards, Buyer nor me" the FMIM br+urrtsionaregacemea he the sdwe s Repose. In the even the Serer Ills to make Ne OWCFfee seveclon W1Tir a rawarbi Imo, 0099000 made eF Surer srA he al Sesers asperse Bid Request No. 2011 -02R Page 8 of 8 hales 14 YO WARRANTY BY BUYER At2AlYSr Film MEYTS - Wrbl W wAfrt Iha at sekahb par= and CepyflgP S which nu) essl on hems bid upo haw been sorrowed b and further warrants ayI Brazos County end rol a liable for 2AT kdmge"'s Of Nose righu. Seer agree w Cleland Brains Count' in any legal tame Of actin 1440119 torn any viotabns b embg patents, fcwsn. nr caPynght 2P&Ibne b gems sold hwepmer. 15. Rs3HT OF 1RSPECMW • Buyer shat hays the right b ihpecLlw pods at OCR" heT«t areeprisg them 16. JARCELLATIDN • Bum shat Mw dN Ho it carnet Tor defaus AN or any pen *1 0 " undeivasd pentane a gait ender if Soler beaches am al the amt Mred tYkrd'nq wa d Serer a a SeM becomes ihWwre or corncob airs o1 banknotY. Such nglt d canoLLOOn K n pdhon b she north Mvd anY other renedrs which Bay« Must, hey in Law at equity. 17, TERMNATION -The psMOmaice d work up0or eii order euY r; bmhirurd r whoa a it Pad by the Buyer in cc«ayca wear ft pronsbn. Termulaien of weed hnnnder she, be *and by the ghhomy so le Soap of A "Milet d Tarrindierr' apetaying ere OMM to which PO&AMO ca of work cod« are order it bntinaed she er tae upon seieh such MmiA eOrr bacahra ehe9fh,e. Sudl"d wheiruton 4 in adddai to we not in ku of dgnS of Buyer sot loth in Maus, 15., hexer. 1i. F(�AGE AtA.MLnP - ry reaon of force aAajeue, either Parry hehwto Ma, he rardered 9114111 wholly Or in part b car out ill Chlgaio,u oryln tot freemen, Non Wth pant AW ghe MOM And fd Pardctlas of suds Faon Measure in wnkV b the other pang wd in a reasonable are Wier occurrence of are event or cause rated spon, and the obligafm at she pals giving such Mike, ro far u e IF attached by Ludy Fac Msjnur. stud be suspended dYMYg Me mm,ui%e o f all nebikr than delved, rxePl as beglaabr prondeld. o for an lunper 94rod and such Pally shah eroetwr o tenswe Or enwe«Fa tuesnablq wen ad ressorohre dispatch. The tern Fact Waieure as enpiyed Moral old wean ass at God, teAes, bidaps, or of, indosdal delurt0nces, W Of Mltk ererniet, Orders or am kid of goner~ of rt tanned Stalls Os. the SLWA of Taxis or airy rte' is m8sary autbrily. rsarrcbnt. If*. epidernmct. erdskdes. lthbnng, sar0upe@r, ills, hurricanes, straw, roods, wahoul, drought, hat=. restrain of goverment and people. Oty3 doiuosnces, npidaons, beskags of accident o nuchenery, *6nW6 Or slot or COW causes not reabnosy w:Yih. be ta4d d M part' cleinieg such esaa'ilf, 1111 WWKC#Ood ere spread Nat to Stdemsm d ashes and bckout Chef be 1** wiFis On dim"kn or IM pally he'ir9 ar ddheNty, and that tr S seghsosarel ha any Face Majdam shim he so it MOM sit reaonA* dap nth shad cal regnse Me al idn" 01 or tenet end b ,Rohl by aceedng to Pe demands Of all opposing paly or panes when such aelsenew it unle lwable in INC judgment of the parry hwtrg 0* dasery. I1. ASSICYrdEH g � - N right at inrral in ass OorbMel shot be essigetad or eeigabn d sty obkgaw seK bar SeMr -about the he Pemngioe of per Buser. Any sk"WW auiPMnont or dsipddn by Saint Sari be wooly v«d aM totally WOW,* 7 Purposes WAUS made to wksmeywsp this paragraph, 70. Yt _ AIVERS -M 1, clean 01 AIM mm0 ant Of A breach d this canted can be ditd —pfd i cede is in pal by a waver or r saurai $lion or the claim or ngn un the wakw r nanradedpn is suppohd by corm unship My 4 inwY'ryng agned ay Ne aggrieved piny. 21. Og MOpFICATIORS - This Conrad can be muddled or rescinded Only fl a wHh p ygred by toe+ be pages or poi edy yeanmtad apbma 22. INTERPRETATIM PARQL ENOENCIP This wiinq is ieWdad by rill pek!s u a legal Wesson d Ihs 39MQnwt and IS rngrOkd ergo a a rarcprSe find 11d xive raMenem o f Ole trhw d Rrei 80"MK Fla cane Of Prior $ailing$ WA"n OR parties aid no usage at Ne seen tail be relnnm to inppehrM Or explain any farm used is ring agreement Accopth ce or acmieegnce in A cause Of parr«mam tendered under Inns 7pearnam stall hr be nevahl b deemrke the maaaeg Of Xis agxgpnent even Moth the acctpbna or anfilig ug party- b trbweodg0 Of ue pertsme tr And oppoft" bar ogereon. Whenever a here g r11red by tee U'dorm COrtmardar Code a seed n Sts afff"Ment Per delralan contained m ter Cods is N Coral. 23. APPUCASLE uw . Thi apreewrM sAd he go'r'nod fly iN tLilorm C.mnwriy Code. pAhrrNle the tea * "Omn Cuwt fdg Code' is 00. it shad be Contused as nwening the lMawm Cormreder Coos a adOdMkr Cllr Srae oiTerx as se'ecdve an6 r br[e on Rr area d Oil +Feereen 24. AOVER115ING Sella lean not adnrersca a pWFSJt withau BuryN't prior tangent two fart red Huger had eneYed tfdb Geis LdreX'l n_rpL b the Reef necessary ID eoenply when proper equssts for Ldorma0ou ran an suerruttes reosesenekve at The fedoL sue, or local lovenmeM IS RIGHT 70 ASSURANCCF - Whenever Opt party W Ws contract In good Tait, lee reason Or owolm the OIAtr Pet's LR*N to Perform be may demxd eel All order perry gin w01en as,rance d Ms int9m b Ptah. In the evwnt a demands made and Me assumes at genre wit with five 151 day$. ft nemseding Parry may tear this ddae n ar as i d01ory pat lepud;adOn of the 26. VENUE .Both par6e agme the venue br any sbgAkun w" haw Ihs contract shag be h Bryan. &awl Cwmy,Ttm. 27. MENTIAL CDAIFLICTS OF INTEREST — An outside conswitant or conlractor is prohibited nom submitting abid for services on 4181"11105 County project of which the conSURSAt or craeraaorwas a designer o other previous cantribetor, or teat In aftdiatte , swhsitliary joint venturer or was in any other manner assacitted by ownership to Nor party that was a designer or other Previous contrbtrtOf- If Such a coneuftant Or Willnctor suMeaa s protdERed bid, that hid *hail be disqua85ed an the basis of conRiel of interest, no matter when the eonaia is discovered by Elrazas County. P agentW bidders are advised that they may have 11111CIOSUr0 rtg41feMOM pursuent to Texas Local Government Code, Chapter 176. Tills law requires ptMm$ desldre to do businest with the County to disclose any giffs Yaignd in excese of $258.00 given to any County Orrigitl Of the County Officfd's family nyegwber during the preceding twelve (12) month pMod. The disclosure questionnaire must be Sad wnh the Brazes Canary Clerk Hafer to Teas Local Government Code, Chapter 176 for the details of this law. Vol 1.5 Pg � W Texas Traffic Safety eGrants Fiscal Year 2012 Organization Name: Brazos County Attorney's Office Legal Name: Brazos County Attorney's Office Payee Identification Number: 17460004330038 Project Title: Brazos County Comprehensive Underage Drinking Program ID: 2012- BrazosCA -G -1 YG -0015 Period: 10/01/2011 to 09/30/2012 V01. � � � P9• � � � Brazos County Attorney's Office Brazos County Comprehensive Un Drinking Pro gram TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT THE STATE OF TEXAS THE COUNTY OF TRAVIS THIS AGREEMENT 1S MADE BY and between the State of Texas, acting by and through the Texas Department of Transportation, hereinafter called the Department and the, Brazos County Attorney's Office hereinafter called the Subgrantee, and becomes effective then fully executed by both parties. For the purpose of this agreement, the Subgrantee is designated as a(n) Local Government. AUTHORITY: Texas Transportation Code, Chapter 723, the Traffic Safety Act of 1967, and the Highway Safety Performance Plan for the Fiscal Year 2012. Name of the Federal Agency: National Highway Traffic Safety Administration Contract Number: CFDA Number: 20.601 CFDA Title: Alcohol Traffic Safety and Drunk Driving Prevention Incentive Grants Funding Source: Section 410 DUNS: 052960341 Project Title: Brazos County Comprehensive Underage Drinking Program Description: Operation of the Brazos Valley Regional Alcohol Task Force. The task force conducts directed enforcement of underage drinking laws, minor stings, and undercover investigations. This project is Not Research and Development Grant Period: This Grant becomes effective on 1010112011 or on the date of final signature of both parties, whichever is later, and ends on 09/30/2012 unless terminated or otherwise modified. Total Awarded: $123,889.99 Amount Eligible for Reimbursement by the Department: $61,143.34 Match Amount provided by the Subgrantee: $62,746.65 2012- BrazosCA-G -1YG- 0015 Printed On: 918/2011 Vol. 1 150 Pg. a Brazos County Attorney's Office Brazos County Comprehensiv Underage Drink Pro gram TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT The signatory of the Subgrantee hereby represents and warrants that she/he is an officer of the organization for which she /he has executed this agreement and that she /he has full and complete authority to enter into this agreement on behalf of the organization. THE SUBGRANTEE Brazos County Attorney's Office THE STATE OF TEXAS Executed for the Executive Director and Approved for the Texas Transportation Commission for the purpose and effect of activating and /or carrying out orders, established policies or work programs approved and authorized by the Texas Transportation Commission [Authorized Signatu` Kenny H00 ar [District Engineer Texas Department of Transportation] [Name] Ird "I mw- 4,0- �0" ITFtle] [Title] Date: � / l) //I Date: Under the.authority of Ordinance or Resolution Number (for local government): (If Applicable) IV [Resolution Number] M Director, Traffic OperationsDivision Texas Department of Transportation (Not required for local project grants under $100,000.00) Date: 2012- BrazosCA -G -1YG -0025 Printed On 9/8/2019 Brazos County Attorney's Office Brazos C ounty Comprehensive Underage Drinking Program Texas Traffic Safety Program GRANT AGREEMENT GENERAL TERMS AND CONDITIONS ARTICLE 1. COMPLIANCE WITH LAWS The Subgrantee shall comply with all federal, state, and local laws, statutes, codes, ordinances, rules and regulations, and the orders and decrees of any courts or administrative bodies or tribunals in any matter affecting the performance of this agreement, including, without limitation, workers' compensation laws, minimum and maximum salary and wage statutes and regulations, nondiscrimination laws and regulations, and licensing laws and regulations. When required, the Subgrantee shall furnish the Department with satisfactory proof of compliance. ARTICLE 2. STANDARD ASSURANCES The Subgrantee assures and certifies that it will comply with the regulations, policies, guidelines, and requirements, including 49 CFR Part 18; 49 CFR Part 19 (OMB [Office of Management and Budget] Circular A -110); 49 CFR Part 225 (OMB Circular A -87); OMB Circular A-102; OMB Circular A -21; OMB Circular A -122; OMB Circular A -133; and the Department's Traffic Safety Program Manual, as they relate to the application, acceptance, and use of federal or state funds for this project. Also, the Subgrantee assures and certifies that: A. It possesses legal authority to apply for the grant; and that a resolution, motion, or similar action has been duly adopted or passed as an official act of the applicant's governing body, authorizing the filing of the application, including all understandings and assurances contained in the application, and directing and authorizing the person identified as the official representative of the applicant to act in connection with the application and to provide any additional information that may be required. B. It and its subcontractors will comply with Title VI of the Civil Rights Act of 1964 (Public Law 88 -352), as amended, and in accordance with that Act, no person shall discriminate, on the grounds of race, color, sex, national origin, age, religion, or disability. C. It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970, as amended; 42 USC (United States Code) § §4601 et seq.; and United States Department of Transportation (USDOT) regulations, "Uniform Relocation and Real Property Acquisition for Federal and Federally Assisted Programs," 49 CFR, Part 24, which provide for fair and equitable treatment of persons displaced as a result of federal and federally assisted programs. D. It will comply with the provisions of the Hatch Political Activity Act, which limits the political activity of employees, (See also Article 25, Lobbying Certification.) 2012-BrazosCA-G-1 YG-001 5 Printed On: 9!8!2011 Vol. S 6-D P C ;? l0 5 Brazos County Attorney's Office Brazos County Comprehensive Underage Drinking P rogram _ E. It will comply with the federal Fair Labor Standards Act's minimum wage and overtime requirements for employees performing project work. F. It will establish safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. G. It will give the Department the access to and the right to examine all records, books, papers, or documents related to this Grant Agreement. H. It will comply with all requirements imposed by the Department concerning special requirements of law, program requirements, and other administrative requirements. I. It recognizes that many federal and state laws imposing environmental and resource conservation requirements may apply to this Grant Agreement. Some, but not all, of the major federal laws that may affect the project include: the National Environmental Policy Act of 1969, as amended, 42 USC § §4321 et seq.; the Clean Air Act, as amended, 42 USC § §7401 et seq. and sections of 29 USC; the Federal Water Pollution Control Act, as amended, 33 USC § §1251 et seq.; the Resource Conservation and Recovery Act, as amended, 42 USC § § 6901 et seq.; and the Comprehensive Environmental Response, Compensation, and Liability Act, as amended, 42 USG § §9601 et seq, The Subgrantee also recognizes that the U.S. Environmental Protection Agency, USDOT, and other federal agencies have issued, and in the future are expected to issue, regulations, guidelines, standards, orders, directives, or other requirements that may affect this Project. Thus, it agrees to comply, and assures the compliance of each contractor and each subcontractor, with any federal requirements that the federal government may now or in the future promulgate. J. It will comply with the flood insurance purchase requirements of Section 102(x) of the Flood Disaster Protection Act of 1973, 42 USC §4012a(a). Section 102(a) requires, on and after March 2, 1975, the purchase of flood insurance in communities where that insurance is available as a condition for the receipt of any federal financial assistance for construction or acquisition purposes for use in any area that has been identified by the Secretary of the Department of Housing and Urban Development as an area having special flood hazards. The phrase "federal financial assistance" includes any form of loan, grant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan or grant, or any form of direct or indirect federal assistance. K. It will assist the Department in its compliance with Section 106 of the National Historic Preservation Act of 1966 as amended (16 USC 470 et seq.), Executive Order 11593, and the Antiquities Code of Texas (National Resources Code, Chapter 191). 2012- BrazosCA -G -IYG -0015 Printed On: 918/2011 Vol. 1 6 () Pg. 06 lP Brazos County Attorney's Office Brazos County Comprehensive Underage Drinking P rogram L. It will comply with Chapter 573 of the Texas Government Code by ensuring that no officer, employee, or member of the Subgrantee's governing board or the Subgrantee's subcontractors shall vote or confirm the employment of any person related within the second degree of affinity or third degree by consanguinity to any member of the governing body or to any other officer or employee authorized to employ or supervise that person. This prohibition shall not apply to the employment of a person described in Section 573.062 of the Texas Government Code. M. It will ensure that all information collected, assembled, or maintained by the applicant relative to this project shall be available to the public during normal business hours in compliance with Chapter 552 of the Texas Government Code, unless otherwise expressly provided by law. N. If applicable, it will comply with Chapter 551 of the Texas Government Code, which requires all regular, special, or called meetings of governmental bodies to be open to the public, except as otherwise provided by law or specifically permitted in the Texas Constitution. ARTICLE 3. COMPENSATION A. The method of payment for this agreement will be based on actual costs incurred up to and not to exceed the limits specified in the Project Budget. The amount included in the Project Budget will be deemed to be an estimate only and a higher amount can be reimbursed, subject to the conditions specified in paragraph B of this Article. If the Project Budget specifies that costs are based on a specific rate, per -unit cost, or other method of payment, reimbursement will be based on the specified method. B. All payments will be made in accordance with the Project Budget. The Subgrantee's expenditures may overrun a budget category (1, 11, or 111) in the approved Project Budget without a grant (budget) amendment, as long as the overrun does not exceed a total of five (5) percent per year of the maximum amount eligible for reimbursement (TxDOT) in the attached Project Budget for the current fiscal year. This overrun must be off -set by an equivalent underrun elsewhere in the Project Budget. 2. If the overrun is five (5) percent or less, the Subgrantee must provide written notification to the Department, through the TxDOT Electronic Grants Management System (eGranfs), prior to the Request for Reimbursement being approved. The notification must indicate the amount, the percent over, and the specific reason(s) for the overrun. 3. Any overrun of more than five (5) percent of the amount eligible for reimbursement (TxDOT) In the attached Project Budget requires an amendment of this Grant Agreement. 2012- BrazosCA -G -1 YG -0015 Printed On: 9/$(2011 Vol. 1 6 D Pg. 0 b Brazos County Attorney's Office Brazos County Compreh Underage Drinking Pro gram 4. The maximum amount eligible for reimbursement shall not be increased above the Grand Total TxDOT Amount in the approved Project Budget, unless this Grant Agreement is amended, as described in Article 5 of this agreement. 5. For Selective Traffic Enforcement Program (STEP) grants only: In the Project Budget, Subgrantees are not allowed to use underrun funds from the TxDOT amount of (100) Salaries, Subcategories A, "Enforcement," or B, "PI &E Activities," to exceed the TxDOT amount listed in Subcategory C, "Other." Also, Subgrantees are not allowed to use underrun funds from the TxDOT amount of (100) Salaries, Subcategories A, "Enforcement," or C, "Other," to exceed the TxDOT amount listed in Subcategory B, "PI &E Activities." The TxDOT amount for Subcategory B, "PI &E Activities," or C, "Other," can only be exceeded within the five (5) percent flexibility, with underrun funds from Budget Categories 11 or Ill. C. To be eligible for reimbursement under this agreement, a cost must be incurred in accordance with the Project Budget, within the time frame specified in the Grant Period of this Grant Agreement, attributable to work covered by this agreement, and which has been completed in a manner satisfactory and acceptable to the Department. D. Federal or TxDOT funds cannot supplant (replace) funds from any other sources. The term "supplanting," refers to the use of federal or TxDOT funds to support personnel or an activity already supported by local or state funds. E. Payment of costs incurred under this agreement is further governed by one of the following cost principles, as appropriate, outlined in: 1. OMB Circular A-21, Cost Principles for Educational Institutions; 2. 49 CFR Part 225 (OMB Circular A -87), Cost Principles for State, Local, and Indian Tribal Governments; or, 3. OMB Circular A -122, Cost Principles for Nonprofit Organizations. F. The Subgrantee agrees to submit monthly or quarterly Requests for Reimbursement, as designated in this Grant Agreement, within thirty (30) days after the end of the billing period. The Request for Reimbursement and appropriate supporting documentation must be submitted through eGrants. G. The Subgrantee agrees to submit the final Request for Reimbursement under this agreement within forty -five (45) days of the end of the grant period - H._ Payments are contingent upon the availability of appropriated funds. 1. Project agreements supported with federal orTxDOT funds are limited to the length of this Grant Period specified in this Grant Agreement. If the Department determines 2012- BrazosCA -G -1 YG -0015 Printed On: 918/2011 Vol. Pg. Brazos County Attorney's Office Brazos County Comprehensive Underag Dri nking Progr that the project has demonstrated merit or has potential long -range benefits, the Subgrantee may apply for funding assistance beyond the initial agreement period. Preference for funding will be given to those projects for which the Subgrantee has assumed some cost sharing, those which propose to assume the largest percentage of subsequent project costs, and those which have demonstrated performance that is acceptable to the Department. ARTICLE 4. LIMITATION OF LIABILITY Payment of costs incurred under this agreement is contingent upon the availability of funds. If at any time during this Grant Period, the Department determines that there is insufficient funding to continue the project, the Department shall notify the Subgrantee, giving notice of intent to terminate this agreement, as specified in Article 11 of this agreement. If at the end of a federal fiscal year, the Department determines that there is sufficient funding and performance to continue the project, the Department may notify the Subgrantee to continue this agreement. ARTICLE 5. AMENDMENTS This agreement may be amended prior to its expiration by mutual written consent of both parties, utilizing the Grant Agreement Amendment in eGrants. Any amendment must be executed by the parties within the Grant Period, as specified in this Grant Agreement. ARTICLE 6. ADDITIONAL WORK AND CHANGES IN WORK A. If the Subgrantee is of the opinion that any assigned work is beyond the scope of this agreement and constitutes additional work, the Subgrantee shall promptly notify the Department in writing through eGrants. If the Department finds that such work does constitute additional work, the Department shall advise the Subgrantee and a written amendment to this agreement will be executed according to Article 5, Amendments, to provide compensation for doing this work on the same basis as the original work. If performance of the additional work will cause the maximum amount payable to be exceeded, the work will not be performed before a written grant amendment is executed. B. If the Subgrantee has submitted work in accordance with the terms of this agreement but the Department requests changes to the completed, work or parts of the work which involve changes to the original scope of services or character of work under this agreement, the Subgrantee shall make those revisions as requested and directed by the Department. This will be considered as additional work and will be paid for as specified in this Article. C. If the Subgrantee submits work that does not comply with the terms of this agreement, the Department shall instruct the Subgrantee to make any revisions that are necessary to bring the work into compliance with this agreement. No additional compensation shall be paid for this work. 2012- 8razosCA -G -IYG - Printed On; 9/8/2011 Vol. 1 5 Pg 0 L� Brazos County Attorney's Office Brazos County Comprehensive Underage D rinking Program _ D. The Subgrantee shall make revisions to the work authorized in this agreement that are necessary to correct errors or omissions, when required to do so by the Department. No additional compensation shall be paid for this work. E. The Department shall: not be responsible for actions by the Subgrantee or any costs incurred by the Subgrantee relating to additional work not directly associated with or prior to the execution of an amendment. ARTICLE 7. REPORTING AND MONITORING A. Not later than thirty (30) days after the end of each reporting period, the Subgrantee shall submit a performance report through eGrants. For short -term projects, only one report submitted by the Subgrantee at the end of the project may be required. For longer projects, the Subgrantee will submit reports at least quarterly and preferably monthly. The frequency of the performance reports is established through negotiation between the Subgrantee and the program or project manager. For Selective Traffic Enforcement Programs (STEPs), performance reports must be submitted monthly. B. The performance report will include, as a minimum: (1) a comparison of actual accomplishments to the objectives established for the period, (2) reasons why established objectives and performance measures were not met, if appropriate, and (3) other pertinent information, including, when appropriate, an analysis and explanation of cost underruns, overruns, or high unit costs. C. The Subgrantee shall promptly advise the Department in writing, through eGrants, of events that will have a significant impact upon this agreement, including: Problems, delays, or adverse conditions, including a change of project director or other changes in Subgrantee personnel, that will materially affect the ability to attain objectives and performance measures, prevent the meeting of time schedules and objectives, or preclude the attainment of project objectives or performance measures by the established time periods. This disclosure shall be accompanied by a statement of the action taken or contemplated and any Department or federal assistance needed to resolve the situation. 2. Favorable developments or events that enable meeting time schedules and objectives sooner than anticipated or achieving greater performance measure output than originally projected. D. The Subgrantee shall submit the Final Performance Report through eGrants within thirty (30) days after completion of the grant. ARTICLE 8. RECORDS 2012-BrazosCA-G-1 YG-00 15 Printed On: 9!812011 Vol. Brazos County Attorney's Office Brazos County Comprehensive Underage Drinking Program The Subgrantee agrees to maintain all reports, documents, papers, accounting records, books, and other evidence pertaining to costs incurred and work performed under this agreement (called the "Records "), and shall make the Records available at its office for the time period authorized within the Grant Period, as specified in this Grant Agreement. The Subgrantee further agrees to retain the Records for four (4) years from the date of final payment under this agreement, until completion of all audits, or until pending litigation has been completely and fully resolved, whichever occurs last. Duly authorized representatives of the Department, the USDOT, the Office of the Inspector General, Texas State Auditor, and the Comptroller General shall have access to the Records. This right of access is not limited to the four (4) year period but shall last as long as the Records are retained. ARTICLE 9. INDEMNIFICATION A. To the extent permitted by law, the Subgrantee, if other than a government entity, shall indemnify, hold, and save harmless the Department and its officers and employees from all claims and liability due to the acts or omissions of the Subgrantee, its agents, or employees. The Subgrantee also agrees, to the extent permitted by law, to indemnify, hold, and save harmless the Department from any and all expenses, including but not limited to attorney fees, all court costs and awards for damages incurred by the Department in litigation or otherwise resisting claims or liabilities as a result of any activities of the Subgrantee, its agents, or employees. B. To the extent permitted by law, the Subgrantee, if other than a government entity, agrees to protect, indemnify, and save harmless the Department from and against all claims, demands, and causes of action of every kind and character brought by any employee of the Subgrantee against the Department due to personal injuries to or death of any employee resulting from any alleged negligent act, by either commission or omission on the part of the Subgrantee. C. if the Subgrantee is a government entity, both parties to this agreement agree that no party is an agent, servant, or employee of the other party and each party agrees it is responsible for its individual acts and deeds, as well as the acts and deeds of its contractors, employees, representatives, and agents. ARTICLE 10. DISPUTES AND REMEDIES This agreement supercedes any prior oral or written agreements. If a conflict arises between this agreement and the Traffic Safety Program Manual, this agreement shall govern. The Subgrantee shall be responsible for the settlement of all contractual and administrative issues arising out of procurement made by the Subgrantee in support of work under this agreement. Disputes concerning performance or payment shall be submitted to the Department for settlement, with the Executive Director or his or her designee acting as final referee. 2012-BrazosCA-G- I YG-00 15 Printed On. 918!2011 Vol. 150 P g _ Cq 1 Brazos County Attorney's Office Brazos County Comprehensive Undera Drinking Program ARTICLE 11. TERMINATION A. This agreement shall remain in effect until the Subgrantee has satisfactorily completed all services and obligations described in this agreement and these have been accepted by the Department, unless: 1. This agreement is terminated in writing with the mutual consent of both parties; or 2. There is a written thirty (30) day notice by either party; or 3. The Department determines that the performance of the project is not in the best interest of the Department and informs the Subgrantee that the project is terminated immediately. B. The Department shall compensate the Subgrantee for only those eligible expenses incurred during the Grant Period specified in this Grant Agreement that are directly attributable to the completed portion of the work covered by this agreement, provided that the work has been completed in a manner satisfactory and acceptable to the Department. The Subgrantee shall not incur nor be reimbursed for any new obligations after the effective date of termination, ARTICLE 12. INSPECTION OF WORK A. The Department and, when federal funds are involved, the USDOT, or any of their authorized representatives, have the right at all reasonable times to inspect or otherwise evaluate the work performed or being performed under this agreement and the premises in which it is being performed. B. If any inspection or evaluation is made on the premises of the Subgrantee or its subcontractor, the Subgrantee shall provide and require its subcontractor to provide all reasonable facilities and assistance for the safety and convenience of the inspectors in the performance of their duties. All inspections and evaluations shall be performed in a manner that will not unduly delay the work. ARTICLE 13. AUDIT The state auditor may conduct an audit or investigation of any entity receiving funds from the state directly under this agreement or indirectly through a subcontract under this agreement Acceptance of funds directly under this agreement or indirectly through a subcontract under this agreement acts as acceptance of the authority of the State Auditor, under the direction of the legislative audit committee, to conduct an audit or investigation in connection with those funds. An entity that is the subject of an audit or investigation must provide the state auditor with access to any information the state auditor considers relevant to the investigation or audit. ARTICLE 14. SUBCONTRACTS 2012- 13razosCP, G -1YG -0015 Printed On: 915/2011 Vol. I j o Pg• c 9- a Brazos County Attorney's Office Brazos County Comprehensive Underage Drinking Program A subcontract In excess of $25,000 may not be executed by the Subgrantee prior written concurrence by the Department. Subcontracts in excess of $25,000 shall contain all applicable terms and conditions of this agreement. No subcontract will relieve the Subgrantee of its responsibility under this agreement. ARTICLE 15. GRATUITIES A. Texas Transportation Commission policy mandates that employees of the Department shall not accept any benefit, gift, or favor from any person doing business with or who, reasonably speaking, may do business with the Department under this agreement. The only exceptions allowed are ordinary business lunches and items that have received the advanced written approval of the Department's Executive Director. B. Any person doing business with or who reasonably speaking may do business with the Department under this agreement may not make any offer of benefits, gifts, or favors to Department employees, except as mentioned here above. Failure on the part of the Subgrantee to adhere to this policy may result in termination of this agreement. ARTICLE 16. NONCOLLUSION The Subgrantee warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the Subgrantee, to solicit or secure this agreement, and that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon or resulting from the award or making of this agreement. If the Subgrantee breaches or violates this warranty, the Department shall have the right to annul this agreement without liability or, in its discretion, to deduct from the agreement price or consideration, or otherwise recover the full amount of such fee, commission, brokerage fee, contingent fee, or gift. ARTICLE 17, CONFLICT OF INTEREST The Subgrantee represents that it or its employees have no conflict of interest that would in any way interfere with its or its employees' performance or which in any way conflicts with the interests of the Department. The Subgrantee shall exercise reasonable care and diligence to prevent any actions or conditions that could result in a conflict with the Department's interests. ARTICLE 18. SUBGRANTEE'S RESOURCES A. The Subgrantee certifies that it presently has adequate qualified personnel in its employment to perform the work required under this agreement, or will be able to obtain such personnel from sources other than the Department. 2012- BramsCA -GAYG -0015 Printed On: 9 /8/2011 vol. 1 p� 0- -73 Brazos County Attorney's Office _Brazos County Comprehensive Underage Drin Program B. All employees of the Subgrantee shall have the knowledge and experience that will enable them to perform the duties assigned to them. Any employee of the Subgrantee who, in the opinion of the Department, is incompetent or whose conduct becomes detrimental to the work, shall immediately be removed from association with the project. C. Unless otherwise specified, the Subgrantee shall furnish all equipment, materials, supplies, and other resources required to perform the work. ARTICLE 19. PROCUREMENT AND PROPERTY MANAGEMENT The Subgrantee shall establish and administer a system to procure, control, protect, preserve, use, maintain, and dispose of any property furnished to it by the Department or purchased pursuant to this agreement in accordance with its own procurement and property management procedures, provided that the procedures are not in conflict with (1) the Department's procurement and property management standards and (2) the federal procurement and property management standards provided by: A. 49 CFR, Part 18, "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments," or B. 49 CFR, Part 19 (OMB Circular A -110), "Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Nonprofit Organizations." ARTICLE 20. OWNERSHIP OF DOCUMENTS AND INTELLECTUAL PROPERTY Upon completion or termination of this Grant Agreement, whether for cause or at the convenience of the parties, all finished or unfinished documents, data, studies, surveys, reports, maps, drawings, models, photographs, etc. prepared by the Subgrantee, and equipment and supplies purchased with grant funds shall, at the option of the Department, become the property of the Department. All sketches, photographs, calculations, and other data prepared under this agreement shall be made available, upon request, to the Department without restriction or limitation of their further use. A, Intellectual property consists of copyrights, patents, and any other form of intellectual property rights covering any databases, software, inventions, training manuals, systems design, or other proprietary information in any form or medium. B. All rights to Department. The Department shall own all of the rights (including copyrights, copyright applications, copyright renewals, and copyright extensions), title and interests in and to all data, and other information developed under this contract and versions thereof unless otherwise agreed to in writing that there will be joint ownership. C. All rights to Subgrantee. Classes and materials initially developed by the Subgrantee without any type of funding or resource assistance from the Department remain the 2012- 8razosCA -G -1YG -5015 Printed On: 9/8/2011 � 7 Vol. 150 p� � Brazos County Attorney's Office Brazos County Comprehens Underage Drinking Program _ Subgrantee's intellectual property. For these classes and materials, the Department payment is limited to payment for attendance at classes. ARTICLE 21. SUCCESSORS AND ASSIGNS The Department and the Subgrantee each binds itself, its successors, executors, assigns, and administrators to the other party to this agreement and to the successors, executors, assigns, and administrators of the other party in respect to all covenants of this agreement. The Subgrantee shall not assign, sublet, or transfer interest and obligations in this agreement without written consent of the Department through eGrants. ARTICLE 22. CIVIL RIGHTS COMPLIANCE A. Compliance with regulations: The Subgrantee shall comply with the regulations relative to nondiscrimination in federally- assisted programs of the USDOT: 49 CFR, Part 21; 23 CFR, Part 200; and 41 CFR, Parts 60 -74, as they may be amended periodically (called the "Regulations "). The Subgrantee agrees to comply with Executive Order 11246, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 and as supplemented by the U.S. Department of Labor regulations (41 CFR, Part 60). B. Nondiscrimination: The Subgrantee, with regard to the work performed during the period of this agreement, shall not discriminate on the grounds of race, color, sex, national origin, age, religion, or disability in the selection and retention of subcontractors, including procurements of materials and leases of equipment. C. Solicitations for subcontracts, including procurement of materials and equipment: In all solicitations either by competitive bidding or negotiation made by the Subgrantee for work to be performed under a subcontract, including procurements of materials and leases of equipment, each potential subcontractor or supplier shall be notified by the Subgrantee of the Subgrantee's obligations under this agreement and the regulations relative to nondiscrimination on the grounds of race, color, sex, national origin, age, religion, or disability. D. Information and reports: The Subgrantee shall provide all information and reports required by the Regulations, or directives issued pursuant thereto, and shall permit access to Its books, records, accounts, other sources of information, and its facilities as may be determined by the Department or the USDOT to be pertinent to ascertain compliance with the Regulations or directives. Where any information required of the Subgrantee is in the exclusive possession of another who fails or refuses to furnish this information, the Subgrantee shall certify that to the Department or the USDOT, whichever is appropriate, and shall set forth what efforts the Subgrantee has made to obtain the requested information. 2012- BrazosGA -G-1 YG -0015 Printed O n: 918/2011 1 60 Vol. Pg. C � � Brazos County Attorney's Office Brazos County Corn pre hensive Under Dr inkin g Progr E. Sanctions for noncompliance: In the event of the Subgrantee's noncompliance with the nondiscrimination provision of this agreement, the Department shall impose such sanctions as it or the USDOT may determine to be appropriate. F. Incorporation of provisions, The Subgrantee shall include the provisions of paragraphs A. through E. in every subcontract, including procurements of materials and leases of equipment, unless exempt by the regulations or directives. The Subgrantee shall take any action with respect to any subcontract or procurement that the Department may direct as a means of enforcing those provisions, including sanctions for noncompliance. However, in the event a Subgrantee becomes involved in, or is threatened with litigation with a subcontractor or supplier as a result of such direction, the Subgrantee may request the Department to enter into litigation to protect the interests of the state; and in addition, the Subgrantee may request the United States to enter into such litigation to protect the interests of the United States. ARTICLE 23. DISADVANTAGED BUSINESS ENTERPRISE (DBE) PROGRAM A. The parties shall comply with the DBE Program requirements established in 49 CFR Part 26_ B. The Subgrantee shall adopt, in its totality, the Department's federally approved DBE program. C. The Subgrantee shall set an appropriate DBE goal consistent with the Department's DBE guidelines and in consideration of the local market, project size, and nature of the goods or services to be acquired. The Subgrantee shall have final decision - making authority regarding the DBE goal and shall be responsible for documenting its actions. D. The Subgrantee shall follow all other parts of the Department's DBE program referenced in TxDOT Form 2395, Memorandum of Understanding Regarding the Adoption of the Texas Department of Transportation's Federally- Approved Disadvantaged Business Enterprise by Entity and attachments found at web address http://txdot.gov/business/business outreach /mou.h E. The Subgrantee shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of any USDOT - assisted contract or in the administration of its DBE program or the requirements of 49 CFR Part 26. The Subgrantee shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure non- discrimination in award and administration of USDOT- assisted contracts. The Department's DBE program, as required by 49 CFR Part 26 and as approved by USDOT, is incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as a violation of this agreement. Upon notification to the Subgrantee of its failure to carry out its approved program, the Department may impose sanctions as provided for under 49 CFR Part 26 and may, in appropriate cases, refer the matter for 2012- 8razosCA- G -1 YG- 0015 Printed On: 9/8/2011 Vol. 1 5 0 Pg 0 7 Brazos County Attorney's Office Brazos County Comprehensive Underage Drinking Program enforcement under 18 USC 1001 and the Program Fraud Civil Remedies Act of 1986 (31 USC 3801 et seq.). F. Each contract the Subgrantee signs with a contractor (and each subcontract the prime contractor signs with a sub - contractor) must include the following assurance: The contractor, sub - recipient, or sub - contractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of USDOT- assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this agreement, which may result in the tennination of this agreement or such other remedy as the recipient deems appropriate. ARTICLE 24. DEBARMENT and SUSPENSION A. The Subgrantee certifies, to the best of its knowledge and belief, that it and its principals: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any federal department or agency; 2. Have not within the three (3) year period preceding this agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a federal, state, or local public transaction or contract under a public transaction; violation of federal or state antitrust statutes; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 3. Are not presently indicted or otherwise criminally or civilly charged by a federal, state, or local governmental entity with commission of any of the offenses enumerated in paragraph A. 2. of this Article; and 4. Have not, within the three (3) year period preceding this agreement, had one or more federal, state, or local public transactions terminated for cause or default. B. Where the Subgrantee is unable to certify to any of the statements in this Article, the Subgrantee shall attach an explanation to this agreement. C. The Subgrantee is prohibited from making any award or permitting any award at any tier to any party which is debarred or suspended or otherwise excluded from or ineligible for participation in federal assistance programs under Executive Order 12549, "Debarment and Suspension." By executing this agreement, the Subgrantee certifies that it is not currently debarred, suspended, or otherwise excluded from or ineligible for participation in Federal Assistance Programs under Executive Order 2- BrazosCA- G- IYG-0415 Printed On: 9181201.1 Vol. 1,50 Pg c-1-7 Brazos County Attorney's Office Brazos County Comprehensive Underage Drinking Program 12549 and further certifies that it will not do business with any party that is currently debarred, suspended, or otherwise excluded from or ineligible for participation in Federal Assistance Programs under Executive Order 12549. D. The Subgrantee shall require any party to a subcontract or purchase order awarded under this Grant Agreement to certify its eligibility to receive federal grant funds, and, when requested by the Department, to furnish a copy of the certification. ARTICLE 25. LOBBYING CERTIFICATION In executing this agreement, each signatory certifies to the best of that signatory's knowledge and belief that: A. No federally appropriated funds have been paid or will be paid by or on behalf of the Subgrantee to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. B. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the party to this agreement shall complete and submit Standard Form - LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. C. The Subgrantee shall require that the language of this certification be included in the award documents for all sub - awards at all tiers (including subcontracts, sub - grants, and contracts under grants, loans and cooperative agreements) and that all sub - recipients shall certify and disclose accordingly. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Title 31 USC § 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. ARTICLE 26. CHILD SUPPORT CERTIFICATION Under Section 231.006, Texas Family Code, the Subgrantee certifies that the individual or business entity named in this agreement is not ineligible to receive the specified grant, loan, or payment and acknowledges that this agreement may be terminated and payment may be withheld if this certification is inaccurate. If the above certification is shown to be false, the Subgrantee is liable to the state for attorney's fees and any other damages provided by law or the agreement. A child support obligor or business entity ineligible to receive payments because of a payment delinquency of more than thirty 2012- BrazosCXGAYG -0 015 Printed On: 91$12011 Vol. I b 0 p g. a - 7 1( Brazos County Attorney's Office _B razos County Comprehensive Underage Drinking Program (30) days remains ineligible until: all arrearages have been paid; the obligor is in compliance with a written repayment agreement or court order as to any existing delinquency; or the court of continuing jurisdiction over the child support order has granted the obligor an exemption from Subsection (a) of Section 231.006, Texas Family Code, as part of a court- supervised effort to improve earnings and child support payments. ARTICLE 27. FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT REQUIREMENTS A. Any recipient of funds under this agreement agrees to comply with the Federal Funding Accountability and Transparency Act and implementing regulations at 2 CFR Part 170, including Appendix A. This agreement is subject to the following award terms: http:// edocket.access.gpo,gov /201Ofpdf /2010- 22705,pdf and http: / /edock /2010 /pdf12010- 22706.pdf B. The Subgrantee agrees that it shall: 1. Obtain and provide to the State a Central Contracting Registry (CCR) number (Federal Acquisition Regulation, Part 4, Sub -part 4.1100) if this award provides for more than $25,000 in Federal funding. The CCR number may be obtained by visiting the CCR web -site whose address is: htti2s://www.bpn.qovlccr/default.asp x 2. Obtain and provide to the State a Data Universal Numbering System (DUNS) number, a unique nine - character number that allows the Federal government to track the distribution of federal money. The DUNS number may be requested free of charge for all businesses and entities required to do so by visiting the Dun & Bradstreet (D &i3) on -line registration website http: / /fedgov.dnb.corn /webform and 3. Report the total compensation and names of its top five (5) executives to the State if: i. More than 80% of annual gross revenues are from the Federal government, and those revenues are greater than $25,000,000; and fl. The compensation information is not already available through reporting to the U.S. Securities and Exchange Commission. ARTICLE 28. SINGLE AUDIT REPORT A. The parties shall comply with the requirements of the Single Audit Act of 1984, P.L. 98 -502, ensuring that the single audit report includes the coverage stipulated in OMB Circular A -133. B. If threshold expenditures of $500,000 or more are met during the Subgrantee's fiscal year, the Subgrantee must submit a Single Audit Report and Management Letter (if 20'12- BrazosCA -G -1 YG -0015 Printed On: 9/8/2011 Vol. _ 5 © Pg. 02 - Brazos County Attorney's Office Brazos County Comprehensive Underage Drinking Program _ applicable) to TxDOT's Audit Office, 125 East 11th Street, Austin, TX 78701 or contact TxDOT's Audit Office at http: / /www.txdot.gov /contact us /audit.htm C. If expenditures are less than $500,000 during the Subgrantee's fiscal year, the Subgrantee must submit a statement to TxDOT's Audit Office as follows: "We did not meet the $500,000 expenditure threshold and therefore, are not required to have a single audit performed for FY " D. For each year the project remains open for federal funding expenditures, the Subgrantee will be responsible for filing a report or statement as described above. The required annual filing shall extend throughout the life of the agreement, unless otherwise amended or the project has been formally closed out and no charges have been incurred within the current fiscal year. 2012- BrazasCA -G -IYG -0015 Printed On: 9/812011 Vol. 1 6 0 p � �r� Brazos County Attorney's Office Brazos County Comprehensive Underage Drinking Pro rac,� m_ RESPONSIBILITIES OF THE SUBGRANTEE: A. Carry out the objectives and performance measures of this Grant Agreement by implementing all activities in the Action Plan. B. Submit all required reports to the Department (TxDOT) fully completed with the most current information, and within the required times, as defined in Article 3 (Compensation) and Article 7 (Reporting and Monitoring) of the General Terms and Conditions of this Grant Agreement. This includes reporting to the Department on progress, achievements, and problems in monthly Performance Reports and attaching necessary source documentation to support all costs claimed in Requests for Reimbursement (RFR). C. Attend Department - approved grant management training. . D. Attend meetings according to the following: 1. The Department will arrange for meetings with the Subgrantee to present status of activities and to discuss problems and schedule for the following quarter's work. 2. The project director or other qualified person will be available to represent the Subgrantee at meetings requested by the Department. E. When applicable, all newly developed PKE materials must be submitted to the Department for written approval, through the TxDOT Electronic Grants Management System (eGranfs), prior to final production. Refer to the Traffic Safety Program Manual regarding PK procedures. F. For out of state travel expenses to be reimbursable, the Subgrantee must have obtained the written approval of the Department, through eGrants, prior to the beginning of the trip. Grant approval does not satisfy this requirement. For Department district - managed grants, the Subgrantee must have written Department district approval for travel and related expenses if outside of the Department district's boundaries. G. Maintain verification that all expenses, including wages or salaries, for which reimbursement is requested is for work exclusively related to this project. H. Ensure that this grant will in no way supplant (replace) funds from other sources. Supplanting refers to the use of federal funds to support personnel or an activity already supported by local or state funds. 1. The Subgrantee should have a safety belt use policy. If the Subgrantee does not have a safety belt use policy in place, a policy should be implemented during the grant year. 20112- BrazosCA -G -1YG -0015 Printed On: 9/8/2011 Vol. 160 Pg C ID, 81 Brazos County Attorney's Office Brazos County Compre Und Drinkin Prog _ RESPONSIBILITIES OF THE DEPARTMENT: A. Monitor the Subgrantee`s compliance with the performance obligations and fiscal requirements of this Grant Agreement using appropriate and necessary monitoring and inspections, including but not limited to: 1. review of periodic reports 2. physical inspection of project records and supporting documentation 3. telephone conversations 4. e -mails and letters 5. quarterly review meetings 6. eGranfs B. Provide program management and technical assistance. C. Attend appropriate meetings. D. Reimburse the Subgrantee for all eligible costs as defined in the project budget. Requests for Reimbursement will be processed up to the maximum amount payable as indicated in the project budget. E. Perform an administrative review of the project at the close of the grant period to: 1. Ascertain whether or not the project objectives were met 2. Review project accomplishments (performance measures completed, targets achieved) 3. Document any progress towards self - sufficiency 4. Account for any approved Program Income eamed and expended 5. Identify exemplary performance or best practices 2612- SrazosCA -G -1YG -0015 Printed On: 9/8/2011 Vol. 15 D p C;) � A Brazos County Attorney's Office Brazos County Comprehensive U nderage Drinking Program Select a goal: X To reduce the number of alcohol impaired and driving under the influence of alcohol and other drug - related crashes, fatalities and injuries. Select a strategy: Increase the number of law enforcement task forces and coordinated enforcement campaigns. X To reduce the number of DUI- related crashes where the driver is under age 21 Select a strategy: Increase enforcement of driving under the influence by minors laws. Increase public education and information, concentrating on youth age 5-13 and 14- 20, including parent education on drinking and driving. 2012- BrazosCA -G -IYG -0095 Printed On: 918/2011 1 5 0 Vol. Pg. 02 X3 Brazos County Attorney's Office Brazos County Comprehensive Underage Drinking Program I. Problem Identification Problem Statement and Documentation of Data. Describe the nature and magnitude of the current traffic safety problem(s) using current statistical data (cite source and date of the information) to document. Sufficient data must be provided to prove that the problem is significant and should be addressed (data older than 2009 is not acceptable). Over the past 20 years, alcohol - related fatal crash rates have decreased by 60 percent for drivers ages 16 to 17 years and 55 percent for driver's ages IS to 20 years, according to a study from the Centers for Disease Control and Prevention. Research from CDC and National Highway Traffic Safety Administration (NHTSA) indicates that, from an enforcement standpoint, this progress can be attributed to aggressively enforcing existing 0.08% BAC laws, minimum legal drinking age laws, and zero tolerance laws for drivers younger than 21 years old in all states In spite of this progress, Texas still has the highest number of people killed in alcohol related crashes according to NHTSA's Fatality Analysis Reporting System (FARS). FARS reports that in 2009, there were more than 27,000 alcohol related crashes in Texas that resulted in nearly 1000 deaths and more than 17,500 injuries. Nearly one third of total traffic fatalities in Texas were caused by drivers under the influence of alcohol and, according to crash records from 2009, Texans between the ages of 17 and 24 accounted for one in every four traffic fatalities- even though they only represent eight percent of the overall population in Texas (Texas Peace Officer Crash Reports CR -3). The Bryan Region had 434 alcohol involved crashes in 2009.(Chart attached) As successful as all of the aforementioned enforcement efforts have been, their focus is still on the circumstances that occur after an underage person consumes alcohol. Common sense dictates that underage persons cannot drink and drive if they do not have access to alcohol. The two most common ways for an underage person to obtain alcohol are: someone sells it to them or someone buys it for them. Sale to Minor cases usually fall into one of two categories: a licensed establishment failing to do their job, or an underage person with a fake, fictitious, or counterfeit identification. Making Alcohol Available cases are usually well- intentioned people who don't understand the legal or public safety consequences of providing the alcohol. If we can decrease the number of fatalities by 55 -60 percent with enforcement activities directed at interdicting the underage impaired driver after they have consumed alcohol, more proactive enforcement can impact that number by enforcing the existing alcohol laws at the point of sale or acquisition- before they become impaired. The 2010 Impaired Driving Technical Assessment of the State of Texas lines out the 2012-BrazosCA-G-1 YG-001 5 Printed On: 9/812011 1 X 94 Brazos County Attorney's Office Brazos County Comprehensive Underage Drinking Program specific enforcement policies and practices that NHTSA recommends to prevent underage persons and over - service to persons 21 or older (11,2 -A Responsible alcohol Service). Over the past year the Texas Alcoholic Beverage Commission has undergone a profound change in their response to underage drinking from an enforcement perspective. As evidenced by it's own internal memoranda, the agency is limiting when and where it's agents can conduct enforcement and generally restricting it to licensed premises and during certain hours. Considering that TABC only has 300 agents to cover the entire state, and the new restrictions, it is clear that underage drinking enforcement is going to have to be accomplished by local law enforcement agencies. Unlike DWI enforcement, many municipal and county law enforcement agencies in the region are reluctant to enforce current alcohol regulations. Investigating and successfully prosecuting these types of cases can be complex and time consuming for agencies that have no training or experience in this area. Combine this with the fact that many medium -sized communities like the Brazos Valley, that have universities or colleges in their jurisdiction, are so busy dealing with the fall -out from alcohol related crime and traffic problems that they don't have the resources to become proactive or preventive. The population of Brazos County is 170,000 according to 2009 Census Bureau Data. The enrollment at Texas A &M University is 48,000 (5k are freshmen) and Blinn College has over 12,000 students. On most weekend nights when the university is in session, College Station sees an influx of 1000 -1500 students from Sam Houston, Prairie View A &M, and Blinn College in Brenham. During these times, one -in -three persons in our community is a college student. Considering that there are 228 on premise licensed establishments in Brazos County alone, the statistical over - representation of college age persons makes the problem of underage drinking and over consumption in our community almost overwhelming. By employing strategic enforcement of underage drinking laws, utilizing public information and education opportunities, and providing technical and statistical support to all disciplines, a regional underage drinking task force can bridge the gaps between Texas' traditional impaired driver enforcement efforts (DWI), local underage drinking /over - selling enforcement, and the prevention and education communities. 11. Project Plan Problem Solution Since its inception, this TXDOT funded program has been successful in deterring underage drinking and driving by identifying underage persons who possesses and /or consume alcoholic beverages and by identifying persons who provide alcohol to minors. The Brazos County Attorney's Office proposes to continue these efforts and expand the operational scope of the Regional Alcohol Task Force for FY2012. The task force serves, and has current memorandums of understanding with, Brazos, 2012 - BrazosCA-G - 1 YG-00 15 Printed On. 9/812011 _ 1 4 5 o C.� `Vol. P a Brazos County Attorney's Office Brazos County Comprehensive Underage Drinking Program Burleson, Grimes, Leon, Madison, Robertson, and Washington counties. The task force places undercover personnel and peace officers on the street and in licensed premises to target establishments and individuals who provide alcohol to minors and /or over -serve alcohol to any person. It deploys a combination of officers, undercover minors, and undercover video operators working variable shifts during the times and days when minors are known to obtain alcoholic beverages. Using civilian minors in any investigative operation can be complex and not without risk. Task force personnel use a process of recruiting and training minor operatives through partnerships with local schools, high school resource officers, and community based underage drinking organizations such as the high school Zero Tolerance programs. This is a proven process that insures a solid criminal case while keeping the minor safe at all times. This task force will integrate local law enforcement officers with agents of the Texas Alcoholic Beverage Commission and enforce Texas' current underage drinking laws at the point of alcohol sale or acquisition. Agents will conduct sale to minor stings and making alcohol available sting operations. Agents will also conduct operations focused on detecting fictitious driver's licenses and persons who use, sell or manufacture them. TxOot reports that during 2009 more alcohol crashes were reported between 2 and 3 am than any other hour of the day and there were more crashes on Saturday than any other day of the week. Task force agents will conduct sting operations targeting establishments that over -serve any persons with a specific emphasis on the hours leading up to this time window. Task force personnel will continue to air a regional task force sponsored public service announcement to create community awareness of the dangers Social Hosting. Agents with the current Brazos County Regional Task report that most subjects are shocked when they learn that the penalty for providing even one sip of an alcoholic beverage to an underage person is the same as being arrested for DWI or Deadly Conduct. Task force personnel will use these communication tools to create a cognitive dissonance for adults who underestimate the consequences of selling or providing alcohol to an underage person. Task force agents will also provide technical and statistical assistance to programs like TABC's Project SAVE and Manager awareness programs, as well successful community groups in the region that focus on underage drinking and driving - such as Carpool, High School Zero Tolerance Programs, and DARE. Texas has made progress in reducing impaired driving, but the ability for underage persons to obtain alcohol is still under - addressed. States like Virginia have implemented enforcement oriented underage drinking programs with great success. By employing strategic enforcement of underage drinking laws, utilizing public information and education opportunities, and providing technical and statistical support to all disciplines, this regional underage drinking task force can be the entity 2012- BrazosCA -G -IYG -0015 Printed On; 918/2011 Vol. 150 p g. 0 CP Brazos County Attorney's Office Brazos County Comprehensive Underage Drinking Program that bridges Texas' gap between traditional impaired driver enforcement (DWI) and the prevention and education communities. By targeting underage drinking and driving at the point of sale /acquisition, this program will continue to decrease the number of alcohol related crashes by persons under and over 21 by: 1. Deterring licensed establishments, their employees, and other persons from selling, serving, or making alcohol available to minors. 2. Identifying and filing criminal charges on minors who possess alcohol or fictitious /counterfeit identification. 3. Identifying and prosecuting persons who manufacture or possess with the intent to sell fictitious /counterfeit identification to underage persons. 4. Provide training to regional licensed establishment employees on the detection of fake, fictitious, and counterfeit identification. 5. Coordinate enforcement efforts and operations with local agencies working DWI STEP. 6. Conduct directed Minor DUI enforcement 7. Educate parents and persons over 21 on the legal and financial consequences of Social Hosting and providing alcohol to underage persons. 2012- SrazosGA -GAYG -0015 Printed On: 9/8/2411 -vol.— 16 0 Pg oq g7 Brazos County Attorney's Office Brazos County Comprehen Underage Drinking Pr ram Objectives indicate the specific purpose of the project. Objectives should follow the SMART principle - Specific, Measurable, Action - oriented, Realistic, and Time framed. Build an objective statement: Action Verb Target Number To Conduct 110 Baseline Number Performance Measure criminal investigations of licensed establishments that sell or serve alcohol to underage persons Completion Date (mm /dd /yyyy) By 9130/2012 Activity Responsible Activity Completion Date (mmldd /yyyy) 1. Schedule monthly enforcement activities. Subgrantee9 13012012 2. Submit case reports and file criminal cases w ith proper jurisdiction. Subgrantee9 /3012012 3. 'Conduct 4. monthly enforcement activities. Conduct monthly enforcement activities. Subgranteel2 /3112011 Subgrantee3 131/2012 6. Conduct monthly enforcement activities. Subgrantee6 /3012012 6. Conduct monthly enforcement activities. Subgrantee9 /30(2012 7. Report the outcomes of these investigations on the monthly Running Totals report. Subgrantee9 /30/2012 8. 9. 10. 2012- BrazcsCA -G -IYG -0015 Printed On: 9/8/2011 `IOL 1 C C) P C � M Brazos County Attorney's Office Brazos County Comprehensive Underage Drinking Program Objectives indicate the specific purpose of the project. Objectives should follow the SMART principle - Specific, Measurable, Action - oriented, Realistic, and Time framed. Build an ob(ective statement: Action Verb Target Number To Conduct 110 Baseline Number Performance Measure administrative investigations of establishments that sell or serve alcohol to underage persons Completion Date (mm /dd /yyyy) By 9/30/2012 Activity Responsible Activity Completion Date (mmfdd /yyyy) 1. Schedule and staff monthly enforcement activities Subgrantee9/30 /2012 2. 'Submit 3. case reports and file administrative cases with the Texas Alcoholic Beverage Commission Conduct monthly enforcement activities Subgrantee9 /30/2012 Subgrantee12131 /2011 4. Conduct monthly enforcement activities Subgrantee3 /3112012 6. .Conduct monthly enforcement activities Subgrantee6130 12012 6. Conduct monthly enforcement activities Subgrantee9 13012012 7. Report outcomes of these investigations to TxDOT in the monthly Running Totals Report Subgrantee9 /34/2012 8. 9. 10. 2- BrazosCA -GAYG -0015 Printed On: 9/8/2011 von. Brazos County Attorney's Office Brazos County Comprehensive Underage Drinking Program Objectives indicate the specific purpose of the project. Objectives should follow the SMART principle - Specific, Measurable, Action- oriented, Realistic, and Time framed. Build an objective statement: Action Verb To Maintain Target Number Baseline Number Performance Measure the inter- agency task force with a minimum of nine (9) law enforcement agencies Completion Date (mm /ddlyyyy) By 9/3012012 Activity Responsible Activity Completion Date' (mm /dd /yyyy) 1. Strategic planning meetings with regional Subgrantee9 /3012 0 1 2 stakeholders as needed throughout grant year. 2. Secure letters of commitment from regional Subgranteel /1/2012 law enforcement agencies. 3. 4. 5. 6. 7. 8. 9. 10. 2012- BrazosCA -G -IYG -0015 Printed On: 9/8/2011 Vol. 16 D P 90 Brazos County Attorney's Office Brazos County Comprehensive Underage Drinking Program Objectives indicate the specific purpose of the project. Objectives should follow the SMART principle - Specific, Measurable, Action - oriented, Realistic, and Time framed. Build an objective statement: Action Verb Target Number Baseline Number Performance Measure Completion Date (mm /dd /yyyy) To Complete 200 investigations and criminal cases on minors who possess alcohol By 9130/2012 Activity Responsible Activity Completion Date (mm /dd /yyyy) 1. Schedule and staff monthly enforcement Subgrantee9 /30/2012 activities 2. Submit case reports and file criminal cases Subgrantee9130 /2012 w ith proper jurisdiction 3. Conduct monthly enforcement activities Subgranteel2131 12011 4. Conduct monthly enforcement activities Subgrantee3 /3112012 5. Conduct monthly enforcement activities Subgrantee6 /30/2012 6. Conduct monthly enforcement activities Subgrantee9/30 /2012 7. Report the outcomes of these activities to Subgrantee9 /30/2012 TxDOT in the monthly Running Totals report. 8. 9. 10. 2012- BrazosCA -G -1 YG -0015 Printed On: 902011 Vol. /50 Pg• 09 / Brazos County Attorney's Office Brazos County Comprehensive Underage Drinking Program Objectives indicate the specific purpose of the project. Objectives should follow the SMART principle - Specific, Measurable, Action - oriented, Realistic, and Time framed. Build an objective statement: Action Verb Target Number To Complete 20 Baseline Number Performance Measure investigations and criminal cases on persons who possess fictitious or altered identification Completion Date (mmldd /yyyy) By 9/3012012 Activity Responsible ctivity Completion Date (mm /ddlyyyy) 1. Schedule and staff monthly enforcement activities _. ....._.. Subgrantee9130 /2012 2. Submit case reports and file criminal cases with the proper jurisdiction Subgrantee9 /3012012 3. Conduct monthly enforcement activities Sub grantee12131 /2 011 4. Conduct monthly enforcement activities Subgrantee313 1 12 0 1 2 5. . Conduct monthly enforcement activities Subgrantee6 /3012012 Conduct monthly enforcement activities Subgrantee9 /3072012 7. Report the outcomes of these activities to TxDot in the monthly Running Totals report Subgrantee9 /3 012 0 1 2 8. 9. 10.' 2012- BrazasCA -G-1YG -0015 Printed On: 9/812011 vot. / 50 p 0 7 1 Brazos County Attorney's Office Brazos County Comprehensive Underage Drinking Program Objectives indicate the specific purpose of the project. Objectives should follow the SMART principle - Specific, Measurable, Action- oriented, Realistic, and Time framed. Build an objective statement: Action Verb Target Number Baseline Number Performance Measure Completion Date (mm /ddlyyyy) To Distribute 2000 brochures explaining the legal consequences of Social Hosting By 9/30/2012 Activity Responsible Activity Completion Date (mm /ddlyyyy) 1. Deliver brochures to Bryan Region law Subgrantee9 /30 /2012 enforcement agencies during planning meetings as needed throughout grant year. 2. Make brochures available to partner Subgrantee9130 /2012 organizations in region who have opportunity to distribute throughout the year. 3. Maintain a quarterly distribution log and Subgrantee12 /3112011 submit to TxDOT. 4. Maintain a quarterly distribution log and Subgrantee3 /31 /2012 submit to TxDOT. 5. Maintain a quarterly distribution log and Subgrantee6 /3012012 submit to TxDOT. 6. Maintain a distribution quarterly log and Subgrantee9 /30/2012 submit to TxDOT with final performance report of the grant year. 7. 8. l 9. 1 0. 2012-BrazosCA-G-1 YG-001 5 Printed On: 9/8/2011 Vol. � � � Pg. Brazos County Attorney's Office Br azos County Comprehensive Underage Drinking P Objectives indicate the specific purpose of the project. Objectives should follow the SMART principle - Specific, Measurable, Action - oriented, Realistic, and Time framed. Build an objective statement: Action Verb Target Number To Conduct 4 Baseline Number Performance Measure "Fakeout" operations with TABC and regional law enforcement Completion Date (mm /ddlyyyy) By 9130/2012 Activity Responsible Activity Completion Date (mm/ddfyyyy) 1. Schedule and staff enforcement activities 2. Submit case reports and file criminal cases w ith proper jurisdiction Subgrantee9 /3012012 Subgrantee9 /3012012 3. Conduct enforcement activities Su bgranteel 2/31/2011 4. Conduct enforcement activities Subgrantee3 /31 /2012 5. Conduct enforcement activities Subgrantee6 /30/2012 6. Conduct enforcement activities Subgrantee9 /30/2012 7. Report the results of these operations to TxDOT using the monthly Running Totals Report. Sub rantee9 /30/2012 8. ' 9. 10. _ ... 2012- BrazosCA -G -IYG -0015 Printed On: 9/8/2011 Vol. 1 5 0 Pa. - - o7 9 4_ Brazos County Attorney's Office Brazos County Comprehensive Underage Drinking Program Objectives indicate the specific purpose of the project. Objectives should follow the SMART principle - Specific, Measurable, Action- oriented, Realistic, and Time framed. Build an objective statement: Action Verb Target Number Baseline Number To Teach 20 Performance Measure Completion Date (morn /ddlyyyy) licensed establishment employees In fake identification detection By 9/3012012 Activity Responsible Activity Completion Date (mm /ddlyyyy) 1. Schedule training sessions with licensed establishments that sell or serve alcohol Subgrantee2/1512012 2. Conduct training sessions Subgrantee913012012 3. Report the number of persons contacted to TxDOT on the monthly Running Totals report. Subgrantee9 /3012012 4. Follow up with licensed establishments that request and receive the training within 45 days Subgrantee9 /3012012 5. 6. 7. 8. 9. 10. 2012- srazoscA -G- -0015 Printed On: 9/8/2011 Vol. 15 0 Pg. c�2 V-5 Brazos County Attorney's Office Brazos County Comprehensive Underag D rinking Program Objectives indicate the specific purpose of the project. Objectives should follow the SMART principle - Specific, Measurable, Action - oriented, Realistic, and Time framed. Build an objective statement: Action Verb Target Number Baseline Number Performance Measure Completion Date (mm /ddlyyyy) To Educate S community groups on the legal consequences of Social Hosting By 9/30/2012 Activity _. Responsible Activity Completion Date (mm /dd /yyyy) 1. ' Develop presentation content Subgrantee12 /31 /2011 2. Develop a plan to schedule presentations by the first quarter of the year Subgranteel2 /3112011 3. Obtain TxDot approval of materials Subgrantee2 /15 /2012 4. Deliver presentations Subgranteel2 /31 /2011 5. Deliver presentations Subgrantee3131 12012 6. Deliver presentations Subgrantee6 /3012011 7. Deliver presentations Subgrantee9 /3012011 8. 9. 10.' 2012- 6razosCA -G -IYG -0015 Printed On: 9/8/2011 V ®ii. _ a? 9 1 � � Pg. (300) Travel $9,99U4 $0 $a (400) Equipment $o $0 $a ` a (500) Supplies $250.00 $a' $a Contractual { ; (61/0) $0 $0 $ S erv i ces S e Vises k # Other ' 1�0175t (700) $1,200.00 $0' � a Miscellaneous N , E - I �J� {� LL } 31 z'"i } .i "•+�L.} , ro {� F . 4 t} *� Q� 1 � F a:: .... s:N1. ss :.1s ......... �!{ ?pia ifi3tr p 1StS '' 1 t L h ' 7EridJ ` l 5 11' . 8 2012- BrazosCA -G -1 YG -0015 Printed On: 918!2011 ` 61. ) S L Pig. `� g Brazos County Attorney's Office Brazos County Attorney's Office Brazos County Comprehensive Underage Drinking Program Brazos County Attorney's Office Brazos County Comprehensive Undera+ Drinking P 1/2011 ram 2012- BrazosCA -G -1 YG -0015 Printed On 2012- BrazosCA -G -1 YG -0015 Printed On. 918/2011 V6 1/60 Pg. JUNCTION 505 BRAZOSCOUNTY BRYAN, TEXAS SUPPLEMENT TO INDEPENDENT CONTRACTOR AGREEMENT WHEREAS, Brazos County, Texas, acting by and through its duly elected Commissioners Court (hereinafter "COUNTY ") and Junction Five-0-Five, a Texas non- profit corporation (hereinafter "JUNCTION "), EXECUTED as Independent Contract Agreement dated the 17th day of November 1992 for the establishment and management of recycling centers in Brazos County, Texas (hereinafter the "Agreement "); and WHEREAS, the COUNTY agrees to maintain the pay to JUNCTION in the sum of two thousand five hundred thirty -five dollars and twelve cents ($2535.12) per month, per site for a total monthly sum of fifteen thousand two hundred ten dollars and seventy -two cents ($15,210.72) for services to be rendered by JUNCTION for each of the following sites described below and in the Agreement: Site 1 located on Kathy Fleming Road Site 2 located on FM 2038 Site 3 located on State Highway 30 Site 4 located on Raymond Stotzer Pkwy (FM 60) Site 5 located on Mumford Road Site 6 located on Silver Hill Road In as other respects the terms and conditions of the Agreement remain unaltered and the parties hereto confirm, ratify and reaffirm the terms and conditions of said Agreement. NOW THEREFORE, Approved this � day of , , 2011 BRAZOS COUNTY, TEXAS JUNCTION FIVE -O -FIVE Duane Peters, unty Judge Iris Woolley Executive Dire t r �9� Vol. l _ 50 Pg. ) , - ) eptcn be r �e-z5SI6 r) D4 / a `I O I Lt ryl 1 CI