HomeMy WebLinkAbout2011-09-13-4:00PM-REGULARti
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BRAZOSCOUNTY
BRYAN,TEXAS
NOTICE OF MEETING AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN
REGULAR SESSION ON SEPTEMBER 13, 2011 AT 4:00 PM IN THE
COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION
BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803
1. Invocation and Pledge of Allegiance - Chaplain G.H. Jones and Commissioner
Wassermann
2. Call for Citizen input and /or concerns.
Consider and take action on agenda items 3 - 20:
3.
4.
5 Request for extension of September 1 2011 deadline to set 272nd Court Reporters' hourly rate.
6 . Payment Authorization from Risk Management to S -Con Services in the amount of $1414.65 f
maintenance to generators. Purchase order was not obtained in advance.
7.
91
g, Renewal of fuel contract with Brenco Marketing.
10. Permission to advertise Bid # 2011-51 for Flexible Base on behalf of Road and Bridge.
11. Permission to advertise Bid # 2011 -52 for Aggregate for Surface Treatment on behalf of Road and
Bridge.
Vol. 15D p g . I D- (P
12. Award RFP 2011 27 to Madison Construction contingent on approval o a contract.
13. Reguisit # 00035297 to Fast Sign Inc in the amount of $900.00 for the purchas and installation of
graphics for the Brazos County Jail buses.
14. Reguest a for the acceptance of Special Warranty Deed from Lee J. De Witt and wife, Karly
DeWitt for 011 acres of land to be used for improvements on a portion of Shirley Road loca in
Precinct 2.
15. Treasurer's Report for the month of July 2011.
16. Tax Refund Applications for the following:
• a Victoria M Gewalt - overpayment- $66.67
• b Eduardo & Patti Urbina- overpayment -$7.40
• c Andres Sotelo- payment in error- $58.32
17. Commissioners Court minutes for the following dates:
• August 16 2011 Regular Meeting
• August 23 2011 Regular Meeting
• August 30 2011 Regular Meeting
• September 6 2011 Regular Meeting
18. Budget Amendments.
Budget Amendments FY 10/11 48.1 -48.6
19. Personnel Change of Status.
Personnel Action Forms
20. Payment of Claims.
21. Ackno wledgment of the Brazos County Purchasing Department Update for the w eek of September 2 -8
2011.
22. Sheriff's report on inmate population.
23. Announcement of interest items and possible future agenda topics.
24. Call for Citizen input and /or concerns.
25. Agency/ Board/ Committee reports by Court members.
• Report on the Urban Fathers Asset Building Project - Commissioner Cauley
26. Adjourn.
Vol. 50 Pg. ---- I � -1
PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four
minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment
at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a
Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas
Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a
Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in
attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and
decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in
the presence of the Court. Those members of the public who are inappropriately attired and /or who do not conduct themselves
in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or
continued disruption of the meeting may result in a Contempt of Court Citation.
It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual
or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or
integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively.
Accordingly, profane, insulting or threatening language directed toward the Court and /or any person in the Court's presence
and /or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following
sanctions:
1. cancellation of a speaker's time;
2. removal from the Commissioners Court;
3. a Contempt Citation; and/or
4. such other and/or criminal sanctions as may be authorized
under the Constitution, Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted
prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The
Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However,
responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter
without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County
Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite
existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act ?
551.042.
INVOCATION
Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The
views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not
necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required
to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the
business of the Court.
The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., suite 106, Bryan, TX 77803 is
wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two
working days before the meeting. To make arrangements, please call (979) 361 -4102.
vol. 1 5_ pg.
BRYANJEXAS
MINUTES
September 13, 2011
BRAZOS COUNTY COMMISSIONERS COURT
REGULAR MEETING
File Stamped Agenda 9- 13.3df
`D Sign in sheet 9- 13.pdf
A regular meeting of the Commissioners' Court of Brazos County, Texas was held in
the Brazos County Commissioners Courtroom in the Administration Building, 200
South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 4:00 p.m. on
Tuesday, September 13, 2011 with the following members of the Court present:
Duane Peters, County Judge, Presiding;
Lloyd Wassermann, Commissioner of Precinct 1;
Sammy Catalena, Commissioner of Precinct 2;
Kenny Mallard, Commissioner of Precinct 3;
Irma Cauley, Commissioner of Precinct 4;
Karen McQueen, County Clerk, Absent.
The attached sheets contain the names of the citizens and officials that were in
attendance.
Invocation and Pledge of Allegiance -
Chaplain G.H. Jones and Commissioner Wassermann
2. Call for Citizen input and /or concerns.
There was no citizen input.
Consider and take action on agenda items 3 - 20:
3. Request from the Information Technology Department for Eric Caldwell to visit AmCad in
Vol. p g. I
BRAZOS COUNTY
Herndon, Virginia the week of September 26 -30, 2011.
Item 3.pdf
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Irma Cauley. Passed. 0 -0.
4. Request from the County Attorney for approval of variance to Comp Time policy for
comp hours accrued by the Investigators to be carried over into FY2012.
Item 4.pdf
Motion: Approve , Moved by Commissioner Lloyd Wassermann, Seconded by
Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley ,
Mallard , Peters , Wassermann .
5. Request for extension of September 1, 2011 deadline to set 272nd Court Reporters'
hourly rate.
10 Item 5.pdf
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by County Judge
Duane Peters. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters ,
Wassermann .
6. Payment Authorization from Risk Management to S -Con Services in the amount of
$1414.65 for maintenance to generators. Purchase order was not obtained in advance.
_1 Item 6.pdf
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters ,
Wassermann .
7. Contract SOO 2011 -46 and tabulation sheet with G & L Septic Service, Inc. for
grease trap pumping for Brazos County buildings.
?tea Item Todf
A copy of the bid tabulation and contract is attached.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Lloyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena ,
Cauley , Mallard , Peters , Wassermann .
8. Contract SOO 2011 -47 and tabulation sheet with G & L Septic Service, Inc. for grit
trap pumping for the Brazos County Exposition Center.
Item 8.pdf
A copy of the bid tabulation and contract is attached
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley ,
Mallard , Peters , Wassermann .
9. Renewal of fuel contract with Brenco Marketing.
Item 9.odf
All terms, conditions and pricing shall remain the same.
Motion: Approve , Moved by Commissioner Kenny Mallard, Seconded by Commissioner
Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley , Mallard ,
Peters , Wassermann .
10. Permission to advertise Bid # 2011 -51 for Flexible Base on behalf of Road and Bridge.
Vol. 150 Pg. 150
Item 10.pdf
Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by
Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley ,
Mallard , Peters , Wassermann .
11. Permission to advertise Bid # 2011 -52 for Aggregate for Surface Treatment on behalf of
Road and Bridge.
Item 11.pdf
Motion: Approve , Moved by Commissioner Lloyd Wassermann, Seconded by
Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard , Peters , Wassermann .
12. Award RFP 2011 -27 to Madison Construction contingent on approval of a contract.
Item 12.odf
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Lloyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena,
Cauley , Mallard , Peters , Wassermann .
13. Requisition # 00035297 to Fast Sign, Inc. in the amount of $900.00 for the purchase and
installation of graphics for the Brazos County Jail buses.
Item 13.pdf
Motion: Approve , Moved by Commissioner Lloyd Wassermann, Seconded by
Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley ,
Mallard , Peters , Wassermann .
14. Request approval for the acceptance of Special Warranty Deed from Lee J. DeWitt and
wife, Karly DeWitt for 0.11 acres of land to be used for improvements on a portion of
Shirley Road located in Precinct 2.
Item 14.pdf
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Lloyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena ,
Cauley , Mallard , Peters , Wassermann .
15. Treasurer's Report for the month of July 2011.
Item 15.pdf
Motion: Approve , Moved by County Judge Duane Peters, Seconded by Commissioner
Lloyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley , Mallard ,
Peters, Wassermann .
16. Tax Refund Applications for the following:
T2) Item 16.pdf
• a. Victoria M Gewalt- overpayment - $66.67
• b. Eduardo & Patti Urbina- overpayment -$7.40
• c. Andres Sotelo- payment in error- $58.32
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Lloyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard ,
Peters, Wassermann .
17. Commissioners Court minutes for the following dates:
• August 16, 2011 Regular Meeting
• August 23, 2011 Regular Meeting
• August 30, 2011 Regular Meeting
• September 6, 2011 Regular Meeting
Motion: Approve , Moved by Commissioner Lloyd Wassermann, Seconded by
Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley ,
Mallard , Peters , Wassermann .
18. Budget Amendments.
Budget Amendments FY 10/11 48.1 -48.6
D Item 18.pdf
48.1 Transfer funds from General Contingency to Commissioners Court
48.2 Reallocate funds for Risk Management
48.3 Transfer funds from General Contingency to Building Maintenance
48.4 Reallocate funds for Road & Bridge
48.5 Reallocate funds for Human Resources
48.6 Transfer funds from Road & Bridge to Enviornmental Protection
Motion: Approve , Moved by Commissioner Kenny Mallard, Seconded by Commissioner
Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley , Mallard ,
Peters , Wassermann .
19. Personnel Change of Status.
Personnel Action Forms
"1 Item 19.pdf
A copy of the Personnel Change of Status Requests is attached.
Motion: Approve , Moved by Commissioner Kenny Mallard, Seconded by Commissioner
Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena, Cauley , Mallard , Peters .
Members voting Abstain: Wassermann .
20. Payment of Claims.
7090460 through 7090657
Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by County
Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard ,
Peters , Wassermann .
Claims Sheet.pdf
BILL LIST 9.13.11.1pdf
21. Acknowledgment of the Brazos County Purchasing Department Update for the week of
September 2 -8, 2011.
22. Sheriff's report on inmate population.
Sheriff Chris Kirk stated there were 668 inmates in jail, 52 have electronic monitors and
45 are pending for monitors.
23. Announcement of interest items and possible future agenda topics.
There were no announcements of interest items or possible future agenda topics.
Vol. 1 Q® -pg. �`
24. Call for Citizen input and /or concerns.
There was no citizen input.
25. Agency/ Board/ Committee reports by Court members.
Report on the Urban Fathers Asset Building Project - Commissioner Cauley
Commissioner Cauley told the Court that she had attended a demonstration and
workshop given by the Attorney General's Office on project building. This was to alert
agencies and educate them on a program for fathers. called the Urban Fathers Asset
Building Project for hands on development for money saving. The state will match
participants on savings for education, home building, etc.
The County Judge announced that the Court would conduct the second Public Hearing
on the tax increase at 4:45 p.m. today.
26. Adjourn.
V ®l. 5 )fig. 133
The foregoing minutes of the Commissioners Court meeting held September 13, 2011
have been examined and are approved in open Court this J _L__— day of
(� , 2011, in Bryan, Brazos County, Texas.
Duane Peters
County Judge
Z, (�JJj�,t,tGt�nNts.�
Lloyd Wassermann
Commissioner, Precinct 1
i
Sammy Catalena
Commissioner, Precinct 2
Irma Cauley`—
Commissioner,
Attest:
Karen McQueen
County Clerk
I._ - vS�
Kenny Mallard
Commissioner, Precinct 3
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GREASE 'TRAP PUMPING
ANNUAL CONTRACT
BRA,ZOS COUNTY PURCHASING DEPT_
Brazos County Courthouse
200 S. Texas Ave., Ste. 352
Bryan, Texas 77803
Telephone (979) 3614294'
SOQ Request No. 2011 -46
Page 1 of 7 Pages
GENERAL REOUMMENT FOR CONTRACT
1, i n I Q j a C Q2!S as a duly authorized represerdative oj i L Sep+ 1
ry Ve "Contractor" willingly attest to perform or deliver as Br
( ) per >gY!*ibit "A* for Brazos
County for the period of October 1, 2011 through September 30, 2013. 1 further agree to alt of the
provisions and specifications contained in this contract_
ASSIGNMENT
The successful offeror may not assign, sell or otherwise transfer this contract without written permission
of Brazos County Commissioners Court. Should there be a change in ownership or management; the
contract shall be terminated unless a mutual agreement is reached with the new owner or manager to
continue the contract with its present provisions and prices.
AWARD
Brazos County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in
accordance with the laws of the State of Texas, to waive any formality or irregularity, to make awards to
more than one offeror, to reject any or all bids,
CONTRACT OBLIGATION
Brazos County Commissioners Court must award the contract and Brazos County Judge or other person
authorized by Brazos County Commissioners Court must sign the contract before it becomes binding on
Brazos County or the offerors, Department heads are NOT authorized to sign agreements for Brazos
County. Binding agreements shall remain in effect until all products and/or services covered by this
purchase have been satisfactorily delivered and accepted.
QUANTITIES
The quantities specified in this agreement are estimates only. Brazos County does not guarantee to
purchase any minimum quantities or services other than those listed on a purchase order.
CONTRACT RENEWALS
Renewals may be made ONLY by written agreement between Brazos County and the offeror. Any and
all price escalations shall not be accepted and shall be considered a non - response. After the initial award
period, this contract can be renewcd for two (2) additional 1 (one) year periods if approved by
Commissioner's Court and Contractor.
Vol.-115-0 Pg. 13
SOQ Continuation Sheet SQQ Regamt Na. 2011 - 16
BRAZOS COUNTY, TEXAS Page 2 of pages
HOLD HARMLESS AGREEMENT
Contractor, the successful offeror, shall indemnify and hold Brazos County harmless from all claims for
personal injury, death and/or property damage resulting directly or indirectly from contractor's
performance. Contractor shall procure and maintain, with respect to the subject matter of this bid,
appropriate insurance coverage including, as a minimum, public liability and property damage with
adequate limits to cover contractor's liability as may arise directly or indirectly from work performed
under terms of this bid. Certification of such coverage must be provided to Brazos County upon request,
INSPECTIONS & TESTING
Acceptance of merchandise, work, and/or equipment provided shall be made by Brazos County at the
sole discretion of the Commissioners Court when all terms and conditions of the contract and
specifications have been met to its satisfaction, including the submission to Brazos County of any and
all documentation as may be required.
ADDITIONIMODIFICATION OF LOCATIONS OR SERVICES
Brazos County reserves the right to add locations as these additional locations may be required.
Locations to be added may include, but not limited to, expansions or additions to existing facilities and
acquisition or construction of new properties. In the event that Brazos County makes significamt
structural changes to an existing facility that impacts the contractor's cost in providing the services
anticipated by this contract such ebange may be treated as a new facility and the procedures provided for
in this section may be followed in determining an appropriate price,
In the event Brazos County wishes to add other locations to a group under the Contract, a quotation will
be solicited from the incumbent contractor in good standing for the group in which the new location is
appropriately situated.
In the event Brazos County shall sell, vacate, abandon, or otherwise dispose or terminate a location to
which the contract applies, all existing contracts or agreements or services applicable to such location,
the portion of this contract that applies to such locations is terminated. All remaining portions of the
contract will remain intact. Brazos County will endeavor to give the Contractor written notice of such
termination of locations a minimum of thirty (30) days in advance.
.INVOICES & PAYMENTS
Payments to Contractors will not be made if the Contractor cannot produce a Brazos County Purchase
Order, Offerors shall submit an original invoice on each purchase order or purchase release after each
delivery, indicating the purchase order number_ invoices must be itemized. Any invoice, which cannot
be verified by the contract price and /or is otherwise incorrect, shall be corrected by the Contractor.
When multiple deliveries and/or services are required, the offeror may invoice following each delivery
or performance of service and Brazos County will pay on invoice with in thirty (30) days upon receipt of
invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis only. The
Contractor will provide an invoice for each month in which Brazos County is responsAlle for payment,
during the duration of the contract. Prior to any and all payments trade for goods and/or services
provided under this contract, the offeror should provide his Taxpayer Identification Number or social
security number as applicable. This information must be on file with Brazos County Auditor's office.
Failure to provide this information may result in a delay in payment and /or back -up withholding as
required by the Internal Revenue Service.
Vol. 1, 6 0
C4
Pg.
6 �
SOQ Cootiauatioa Sbart
BRAZOS COUNTY, TEXAS SOQ Request No. 2011 -46
Page 3 of Pages
PRICING
Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated on
the Pricing(Delivery information form. Prices Shall be all inclusive: No price changes, additions, or
subsequent qualifications will be honored during the course of the contract. All prices must be
written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges sre to be
prepaid by the contractor and included in the bid prices. If there are any additioaa) charges of any kind,
other than those mentioned above, specified or unspecified, offeror MUST indicate the items required
and attendant costs or forfeit the right to payment for such items. Where unit pricing and extended
pricing differ, unit pricing prevails.
TAXES
Brazos County is exempt from all federal excise, state and local taxes unless otherwise stated in this
document. Brazos County claims exemption from all sales and/or use taxes under Texas Tax Code
§ 151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written
request to Brazos County Purchasing Agent.
GOVERNING FORMS
In the event of any conflict between the terms and provisions of these requirements and the
specifications, the specifications shall govern. In the event of any conflict of interpretation of any part
of this overall document, Brazos County's interpretation shall govern. In the event of a conflict between
the terms, conditions, provisions, and specifications of this document and any other terms, conditions,
provisions, and specifications provided by the Contractor; the terms of this document shall supersede.
GOVERNING LAW
This hid solicitation is governed by the competitive bidding requirements of Brazos County Purchasing
Act, Texas Local Government Code, §262.021 et seq., as amended. Offerors shall comply with all
applicable federal, state and local laws and regulations. Offeror is further advised that these
requirements shall be fully governed by the laws of the State of Texas and that Brazos County may
request and rely on advice, decisions and opinions of the Attorney General of Texas and Brazos County
Attorney concerning and portion of these requirements.
DISQUALIFICATION OF OFFEROR
Upon signing this bid document, an offeror offering to sell supplies, materials, services, or equipment to
Brazos County certifies that the offeror has not violated the antitrust laws of this state codified in Texas
Business and Commerce Code §15.01, et seq., as emended, or the federal antitrust laws, and has not
communicated directly or indirectly the bid made to any competitor or any other person engaged in such
line of business. Any or all bids may be rejected if Brazos County believes that collusion exists among
the offerors. Bids in which the prices are obviously unbalanced may be rejected. If multiple bids are
submitted by an offeror and after the bids are opened, one of the bids is withdrawn, the result will be that
all of the bids submitted by that offeror will be withdrawn; however, nothing herein prohibits a
Contractor from submitting multiple bids for different products or services.
[ 1 5 0 Pa. 140
SOQ Contistestien Sheet
BRAZOS COUNTY, TEXAS SOQ RcgHest No. 2411_46
Page 4 of 7 Pages
SEYERABILITY
If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the
specifications shall be held invalid, such holding shall not affect the remaining portions of these
requirements and the specifications and it is hereby declared that such remaining portions would have
been included in these requirements and the specifications as though the invalid portion had becn
omitted.
SILENCE OF SPECIFICATIONS
The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed
description concerning any point, shall be regarded as meaning that only the best commercial practice is
to prevail and that only material and workmanship of the finest quality are to r used. AJ1
interpretations of specifications shall be made an the basis of this statement. The items furnished under
this contract shall be new, unused of the latest product in production to commercial trade and shall be of
the highest quality as to materials used and workmanship. Manufacturer fumishing these items shall be
experienced in design and construction of such items and shall be an established supplier of the item bid.
TERMINATION
Brazos County reserves the right to terminate the contract for default if offeror breaches arty of the terms
therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of
bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which
Brazos County may have in law or equity. .Default may be construed as, but not limited to, failure to
deliver the proper goods and /or services within the proper amount of time, and/or to properly perform
any and all services required to Brazos County's satisfaction and/or to meet all other obligations and
requirements. .Brazos County may terminate the contract without cause upon thirty (30) days written
notice.
POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE
C NTRACTOR'S INSURANCE
The Contractor /Contractor, before starting work for Brazos County, must furnish Brazos County a
Certificate of Insurance or other acceptable evidence from a reputable insurance company or companies
with an A.M. Best Rating of AA@ (such companies to be acceptable to Brazos County) licensed to
write insurance in the state of Texas, showing that the Contract is covered by the insurance as follows;
(1) Stawtory Workers Compensation Insurance with Employers Liability Insurance in the amount of
1 1, 000,000. In the event any work is sublet, the Contractor shall require the subcontractor
similarly to provide the same coverage and shall himself acquire evidence of such coverage on
behalf of the subcontractor, (TLC Sec. 401.011)
(2) Commercial General Liability Insurance with a S 1,000,000 Combined Single Limit. The policy
shall be on the Comprehensive General Liability 1986/90 occurrence form, and shall include
coverage for acts of independent contractors, and shall name Brazos County as an additional
insured. Waiver of subrogation is required, No claims made policies are acceptable without
prior approval by the Commissioncm Couy,lRisk Manarzemcnt
5�) Pg. 141
SOQ Contitluatioa Skeet
BRAZOS COUNTY, TEXAS
(3) Automobile Public Liabi ity_ Insurance with a $ 500,000
Propelled vehicles used in connection with the contract,
Waiver of subrogation is required.
SOQ Request No. 2011 -46
Page S of 7 Par,
Combined Single Limit, in all self -
whether owned, non-owned or hired.
The Certificate of Insurance furnished to Brazos County shall contain a provision that coverage under
such policies shall not be canceled or materially changed until at Brazos least 30 da s for written noticx has
been given to Bras County
LIMITATIONS
The parties are aware that there are constitutional and statutory limitations on the authority of Brazos
County to enter into certain terms and conditions of the Agreement, including, but not limited to,
authorizations of the placement of liens on Brazos County property; disclaimers and limitations of
warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of
legal rights, remedies, requirements and processes; limitations of periods to bring legal action; granting
control of litigation or settlement to another party; liability for acts or omissions of third parties;
Payment of attorneys' fees; dispute resolution; indemnities; and confidentiality (collectively, the
"Limitations "). Any Agreement terms and conditions related to the Limitations will not be binding on
Brazos County except to the extent authorized by the laws and Constitution of the State of Texas.
COVERAGES/WAGES
Nothing in this Agreement shall be construed as making Brazos County responsible for the payment of
compensation and/or any benefits for Contractor including health, property, motor vehicle, workers'
compensation, disability, death, and dismemberment insurance for the Contractor's employees and/or
equipment. Nothing in the Agreement shall be construed as making Brazos County responsible for
wages, materials, logistical support, equipment, and related travel expenses incurred by the Contractor.
SOVEREIGN IMMUNITY
The parties understand that .Brazos County does not waive or relinquish any immunity or defense out
behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this Agreement
and the performance of the covenants contained herein. Further, Brazos County is not responsible for
any civil liability that arises from any act or omission made within the course and scope of this
Agreement. The Parties understand and agree that Brazos County does not assume civil liability under
any theory of law for the actions of the Contractor in providing services hereunder.
NOTICES
Notices shall be mailed to the addresses designated herein or as may be designated in writing by the
parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the
following addresses:
BRAZOS COUNTY:
Brazos Coutaty, Texas
Duane Peters, Brazos County Judge
200 South Texas Avenue, Suite 332
Bryan, Texas 77803
Vol. 16,0--- Pg. 14 a
SOQ Coadevation Street
BRAZOS COUNTY, TEXAS
CONTRACTOR:
(or)
( Dr)
Pd,
7833
FISCAL FUNDING CLAUSE
Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly
contingent upon the availability of funding for the obligations contained herein for the term of the
Agreement and any extensions thereto.
WAIVERS
No waiver by either party hereto of any term or condition of this Agreement shall be deemed or
construed to be a waiver of any other term or condition or subsequent waiver of the same term or
condition.
ENTIRE AGREEMENT
This Agreement represents the entire and integrated agreement between Brazos County and the
Contractor and supersedes all prior negotiations, representations, or agreements, either written or oral.
This Agreement may only be amended by written instrument approved and executed by the parties.
AVAILABILITY AND RETENTION OF RECORDS
All records relating to the servicc provided under this contract and supporting documentation for invoices
submitted to Brazos County by the Contractor shall be retained and made available by the Contractor for
audit by Brazos County, it duly authorized representatives, the State of Texas (including, but not limited
to the Auditor of the State of Texas, inspector General or duly appointed law enforcement officials) and
agencies of the United States Government. Such records shall be returned by Contractor and made
available for any time period required by state or federal law. If changes occur in the governing state or
federal law, regarding retention records, Contractor shall comply with such changes. If an audit is
initiated before the expiration of such time periods required by state or federal law regarding retention of
records, the Contractor shall retain such records until the audit is concluded and all issues resolved.
Contractor shall provide Brazos County with copies of such audits that be conducted with respect to the
contract.
AUDIT RESPONSIBILTY
The Contractor shall be responsible for receiving, replying to and/or complying with any audit exception
by appropriate federal, state or local audit directly related to the provision of this contract.
The Contractor shall repay to Brazos County the full amount received for duplicate billings, erroneous
billings, false or deceptive claims. The Contractor recognizes and agrees that Brazos County may
withhold any money due and recover through any appropriate method any money erroneously paid under
this contract if evidence exists of less than full compliance with this contract,
Sly Mquest No. 2011 -46
Page 6 of 7 Paecs
Vol. l 50 Pg.- i q
ASSIGNABILITY
This agreement may not be assigned without the prior written permission of Brazos County_
SOQ Costim"llos sheet
R AZOS COUNn, TEXAS SOQ Request Mg. 2011 -4G
fIYDE N1InCATId1kr P age 7 of Pag"
The Contractor shall defend, indemnify and save harmless Brazos County and all its officers agen
employees fr om all suits, actions, or claims of art Y ch
aracter, name and description including attorn
fees expenses brought for or on account of any injuries or dam
or employees or by or in ages received or sustained by an ❑
or persons or property, by ar from the said Contractor o his con"uen a of y
f
neglige in safeguarding the work, or through the use of un
ordinance, or , or on account of any act of omission, the Workeerr�Compema�on is in QR�y Lion o the
ordinance, order or decree, and so much of the money due the said Contractor under and by virtue of his
contract as shall be considered necessary by Brazos County may be retained for the use of Brazos
County, or in case no money is due, his sureties shall be held until suit or suits, action or actions, claim
or claims for injury or damages as aforesaid shall have been Se ttl e d and satisfactory evidence to that
effect furnished Brazos County. Contractor shall defend, indemnify and save Mess Brazos County,
its officers, agents and employees in accordance with this indemnification clause regardless of whether
the injury or damage is caused in part by Brazos County, its officers, agents or employees,
The undersigned affirms that they are duly authorized to execute this contract, that this proposal has not
been prepared in collusion with any other Proposer, and that the contents oFthis proposal have not butt
communicated to any other Proposer prior to the ofcial opening of this proposal. The signatory also
Agrees to all provisions and specifications of this contract.
Signed By:
—A � �
C1 ` c r) r
Title: Y V
Typed Name.. C
0 -- a � Company Name: �j �'�j - # - 1 C• .. �j� - No. q
Mailing Address: 100 � �-' l�n� (� TZjY- E,�!'�h(�,j� 7 793 3
P. O. Box or Street City State t 1�
Zip
Employer Identification Number: OL O L �p 57 (D ck v d 1 3. -bc bs)
Social Security Number: _! to — I - O\N ham'
Approved byirC ont '3 Court on this .__�_ 4 of -- Y ZOl 1 by
1
ho ' g the position of llw��
V0 1. 150 Pg. 144
SOQ 2011 -46
Grease Trap
October 1, 2011- September 30, 2013
Brazos County is soliciting quotations for pumping and disposal for grease traps at four (4)
Brazos County Locations. The Brazos County Detention Center is located at 1835 Sandy
Point Road, Bryan, TX. The Juvenile Justice Center is located at 1904 West Highway 21,
Bryan, TX. The Brazos Center is located at 3232 Briarcrest Drive, Bryan TX. The Exposition
Center is located at 5827 Leonard Road, Bryan, TX. Prices must be effective for a period of one
year with an option to renew for up to two (2) additional one 1
to be pumped on an as needed basis (approximately every 60 days),
periods. Grease Traps are
Locations of Grease Traps:
• Brazos County Detention Facility 1000 Gallon
• Juvenile Justice Center 1900 Gallon
• Brazos Center 150 Gallon
• Exposition Center 750 Gallon (X 3)
• Exposition Center 20 Gallon (X 7)
• Vendor must sign and agree to all terms and conditions of Brazos County
Service Contract Attached or it will not be valid.
• Successful Bidder must provide evidence of Workman's Comp, General
Liability and Automobile Insurance prior to award.
• Quotations should reflect a charge for each pump service, with each location
shown separately below.
Please note: Successful bidder must be licensed by the state and local government
entities to perform this work.
Please fax your quotations to (979)361 -4293, email to
lwilliams eo.brazos.tx.us or mail to 200 South Texas Ave Suite 352, Bryan,
TX 77803. Quotes must be received by Brazos County Purchasing
Department by 5:00 p.m. Friday, August 26, 2011 or they will not be
considered.
Exhibit "A"
Page 1 of 2
Vol. 4 661 Pg. 145
Solicitation for Ouotes
Location
Gailow*fank
Cost/Purnp
Brazos County
Detention Center
1835 Sandy
low
� 3 30. 00
Point Road
Juvenile Justice Center
1904 West Highway 21
1900
a 7. 00
16nv4s Center
3232 Briarcrest Drive
15d
1;—. 5 j 0
tion Center
�
+ — 7 5 0 d — 4 7.
F 5827
eonard Road
7 50 9 4 1 �'7 r{A. !
tion Center
24
eonard Road
'7 a 0 = Io 'j.
The undersigned affirms that they are duly authorized to execute this contract, that this bid has
not been prepared in collusion with any other bidder, and that the contents of this bid have not
been communicated to any other bidder prior to the official opening of this bid.
Furthermore, the bidder affirms that they are willing and capable of performing the services
entailed in this bid or providing the goods described in this bid, and agrees to do so for the term
of this contract. The bidder also agrees to all of the terms and conditions contained in this
document and agrees to be held to them for the to f this contract.
Signature of Authorized Representative: r�
A s t i
Printed Name:
Vendor Name:
Exhibit "A"
Page 2 of 2
E
01
Vol. � Pg 1 4
08/23/2011 22:20 9798363B37 G AND L SERVICES PAGE 02
ACtflR,p' OP 10: UN
CERTIFICATE OF LIA INSURANCE
THIS CERTIFICATE IS ISSUED As A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS U _ 05=11
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AF TILE POLICIES
BELOW. 145 CERTIFICATE OF INSURANCE DOES NOT CONBTrrM A CONTRACT BETWEEN THE ISSUING IN3URER{S), AUrHMZEO
REPRE3ENTA71VE OR PROOUP.St AND THE CERTIFICAIE HOLDER
fH1P01CTAT17: K tlls OwM icda holder Is an ADDITIONAL IN&PRED, as p"C llm) must hs snd"O. M SUBROGATION 13 WAIVED, sukioa to
the 101 at and eondkiorw d the Policy, csefain poftim " rego6r an sndonwnsnt A stEblssnt on this esrfl0eata dCSS not Conk► rights to the
CarltJfmb hoMw In Use of such sraderESralsnllsl_
rlLa Rows
V-0yo Rankin a CAlfmmv, Inc
III S. Aus lin
OnInllsrw TX 7767.7
Chsrlss dmw*xvslry, 0C, LUTCF
seuarto O A L Services IXSnnA.Unked Fir 6,
David Jacobs narRn a. Propressiv� li
1003 Naumann
Branham, TX 77533 srua p c; Texas Mukral
THIS 1S TO CERTIFY TWIT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE I A BOVE FOR THE nvweacTX.
INDICATED NOTwTHSTANDINC ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCU 1M
MENT T14 RESPECT TO WHICH THIS
CERnF"TE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES OESCRISED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAD CLAIMS,
r+OLJt Y uLrIIEOI
f 4L UABILM Long
EACHOCCURRENCE � QQO,
A X C011HERClAL GENERAL LIABILIrY 0317s26 02/27/11 02127/12 -- -
PTEM E,jf i 100,
e+ED T7 VO IJvM w. w•.au : Ex
-.. ... ...._._- ........... .... .._....... .. ... __...........____...._. PERSONAL♦ At)V INJURY ! ��. ...
_..._ __. ,..._..... _.. -----' GENERAL AGGREGATE A 1,000.
GENL AGGREGATE LJW APPLIES PER: PRO DUCTS - GOMPIUP AM a ' -- 1,000,
PRO
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atbow"M at OPERA, IDND I LOCAT"4 t VEMCM I*~ ADORD 1M, Add m-* Rew ww lI w.4wi►. M IMm Pp• w qW
CERTIFWATTi HOLDER TIpN
BRACOUN
7H"D ANY OF TM ABOVE DEWmKD POLIC167 BE CANCELLED BEFORE
THE ZXr7 ^TWM DA1E T —REOP, NOTICE *V-L BE fIELIV@IED Ri
onkne County ACCCIROANGE YOM THE Poucr PRavmpONa1.
Attn: Purchasing DepL
200 S. Texas Ave., Suits 3s2 AMOMM aff s%*kr4"W
Bey, TX 77803 Charts* Mabgowshy, CIC, LUTCF
ACORD 28120owol The ACORD reams and logo are O 1931,2009 ACORD CORPORATION. All rfghU reserved. esg- stared marls of ACORD
Vol. 1 C5 pg. [ A-7
SOQ 2011 -47 GRIT TRAP PUMPING
November 1, 2011 - October 31, 2013
TABULATION
'..::bii.:. •y.oii:•:�.x.� ::. :Y::;'1 "J��'i liX. • :•:Cif'. $ J
.. :'X:.i: + f' ::Y r:;::Y::;•; :, .: :li:Oki'.�Y Ix.YC%�:<;r'jiL :i; >'�'-j.�.
.33i:' %:Lb'.:r i<c :,f,:. •i: 3 >. • »kf.?: tai.:;.. >•i.,- : . : :.:
Liquid Environmental
;;::'< °•: x t. : y fi '' ,. f f �•` : y� ':`. Y;' ,r F� :-, '. : '� f ;'� ¢Y: >.ai.ly�F'r>:y c
A + Septic Service
G & L Septic
Solutions
p
Price /Gallon
Total /Pump
Price /Gallon
Total /Pump
Price /Gallon
Total /Pump
Location
Exposition Center- 750
Gallon Tank
$0.75
$ 562.50
$0 48
:: $ X67
$4.58
$ 435.30
RECOMMEND AWARD TO: G & L Septic Service
Approve by C missi er's on t his ?� day of m r 2011 by
holding the position of
Vol. 1 Pg. 1 48
09/07/2011 22:43 9796363837 G AND L 5ERVICES
GRIT TRAP PUMPING
ANNUAL CONTRACT
BRAZOS COUNTY PURCHASING DEPT.
Brazos County Courthouse
200 S. Texas Ave., Ste. 352 SOQ Request No. 2011 -47
Bryan, Texas 77303 Page 1 of 7 Pages
Telephone (979) 361 -4294
GENERAL REOUIREMEN FOR CONTRACT
PAGE 02
1,
A r) ' 1+0 da 0-0 as a duly authorized representative of Ot � L S P � l c -% V i(,&
"Contractor" willingly attest to perform (or deliver) as per Exhibit "A" for Brazos
County for the period of November 1, 2011 through September 30, 2013. 1 further agree to all of the
provisions and specifications contained in this contract.
ASSIGNMENT
The successful offeror may not assign, sell or otherwise transfer this contract without written permission
of Brazos County Commissioners Court. Should there be a change in ownership or management; the
contract shall be terminated unless a mutual agreement is reached with the new owner or manager to
continue the contract with its present provisions and prices.
AWARD
Brazos County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in
accordance with the laws of the State of Texas, to waive any formality or irregularity, to make awards to
more than one offeror, to reject any or all bids.
CONTRACT OBLIGATION
Brazos County Commissioners Court must award the contract and Brazos County Judge or other person
authorized by Brazos County Commissioners Court must sign the contract before it becomes binding on
Brazos County or the offerors. Department heads are NOT authorized to sign agreements for Brazos
County. Binding agreements shall remain in effect until all products and/or services covered by this
purchase have been satisfactorily delivered and accepted.
QUANTITIES
The quantities specified in this agreement are estimates only. Brazos County does not guarantee to
purchase any minimum quantities or services other than those listed on a purchase order.
CONTRACT RENEWALS
Renewals may be made ONLY by written agreement between Brazos County and the offeror. Any and
al I price escalations shall not be accepted and shall be considered a non - response. After the initial award
period, this contract can be rcnewcd for two (2) additional i (one) year periods if approved by
Commissioner's Court and Contractor.
Vol. Pg.
"CoutlaMatios Sheet 5OQ [request No. 2011 -47
BRAZOS COUNTY, TEXAS Peg* 2 of 7 Pages
HOLD HARMLESS AGREEMENT
Contractor, the successful offeror, shall indemnify and bold Brazos County harmless from all claims for
personal injury, death and/or property damage resulting directly or indirectly from contractor's
performance. Contractor shall procure and maintain, with respect to the subject matter of this bid,
appropriate insurance coverage including, as a minimum, public liability and property damage with
adequate limits to cover contractor's liability as may arise directly or indirectly from work performed
under terms of this bid. Certification of such coverage must be provided to Brazos County upon request.
INSPECTIONS & TESTING
Acceptance of merchandise, work, and/or equipment provided shall be made by Brazos County at the
sole discretion of the Commissioners Court when all terms and conditions of the contract and
specifications have been met to its satisfaction, including the submission to Brazos County of any and
all documentation as may be required.
ADDITION/MODIFICATION OF LOCATIONS OR SERVICES
9ra7os County reserves the right to add locations as these additional locations may be required.
Locations to be added may include, but not limited lo, expansions or additions to existing facilities and
acquisition or construction of new properties. In the event that Brazos County makes significant
structural changes to an existing facility that impacts the contractor's cost in providing the services
anticipated by this contract such change may be treated as a new facility and the procedures provided for
in this section may be followed in determining an appropriate price.
In the event Brazos County wishes to add other locations to a group under the Contract, a quotation will
be solicited from the incumbent contractor in good standing for the group in which the new location is
appropriately situated.
is the event Brazos County shall sell, vacate, abandon, or otherwise dispose or terminate a location to
which the contract applies, all existing contracts or agreements or services applicable to such location,
the portion of this contract that applies to such locations is terminated. All remaining portions of the
contract will remain intact. Brazos County will endeavor to give the Contractor written notice of such
termination of locations a minimum of thirty (30) days in advance.
INVOICES & PAYMENTS
Payments to Contractors will not be made if the Contractor cannot produce a Brazos County Purchase
Order. Offerors shall submit an original invoice on each purchase order or purchase release after each
delivery, indicating the purchase order number. invoices must be itemized. Any invoice, which cannot
be verified by the contract price and/or is otherwise incorrect, shall be corrected by the Contractor.
When multiple deliveries and/or services are required, the offeror may invoice following each delivery
or performance of service and Brazos County will pay on invoice with in thirty (30) days upon receipt of
invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis only. The
Contractor will provide an invoice for each month in which Brazos County is responsible for payment,
during the duration of the contract, Prior to any and all payments made for goods and /or services
provided under this contract, the offeror should provide his Taxpayer Identification Number or social
security number as applicable. This information must be on file with Brazos County Auditor's office.
Failure to provide this information may result in a delay in payment and/or back -up withholding as
required by the internal Revenue Service.
Vol. IdD Pg. 150
SOQ C. 00Kua67e SAe•t SOQ Rcquesl No. 2011 -47
BRAZOS COUNTY, TEXAS Page 3 of 7 Paces
PRICING
Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated on
the Pricing /Delivery Information form. Prices shall be all inclusive: No price changes, additions, or
subsequent qualifications will be honored during the course of the contract. All prices must be
written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be
prepaid by the contractor and included in the bid prices. if there are any additional charges of any kind,
other than those mentioned above, specified or unspecified, offeror MUST indicate the items required
and attendant costs or forfeit the right to payment for such items. Where unit pricing and extended
pricing differ, unit pricing prevails,
T AXES
Brazos County is exempt from all federal excise, state and local taxes unless otherwise stated in this
document. Brazos County claims exemption from all sales and/or use taxes under Texas Tax Code
§ 151.309, as amended, Texas Limited Sales Tax Exemption Certificates will be furnished upon written
request to Brazos County Purchasing Agent.
GOVERNING FORMS
In the event of any conflict between the terms and provisions of these requirements and the
specifications, the specifications shall govern, In the event of any conflict of interpretation of any part
of this overall document, Brazos County's interpretation shall govern. In the event of a conflict between
the terms, conditions, provisions, and specifications of this document and any other terms, conditions,
provisions, and specifications provided by the Contractor; the terms of this document shall supersede,
GOVERNING LAW
This bid solicitation is governed by the competitive bidding requirements of Brazos County Purchasing
Act. Texas Local Government Code, §252.021 el seq., as amended, Offerors shall comply with all
applicable federal, state and local laws and regulations. Offeror is further advised that these
requirements shall be fully governed by the laws of the State of Texas and that Brazos County may
request and rely on advice, decisions and opinions of the Attorney General of Texas and Brazos County
Attorney concerning and portion of these requirements.
I)MIJALIFICATION OF OFFEROR
Upon signing this bid document, an offeror offering to sell supplies, materials, services, or equipment to
Brazos County certifies that the offeror has not violated the antitrust laws of this state codified in Texas
Business and Commerce Code §15.01, et seq., as amended, or the federal antitrust laws, and has not
communicated directly or indirectly the bid made to any competitor or any other person engaged in such
line of business. Any or all bids may be rejected if Brazos County believes that collusion exists among
the offerors. Bids in which the prices are obviously unbalanced may be rejected. If multiple bids are
submitted by an offeror and after the bids are opened, one of the bids is withdrawn, the result will be that
all of the bids submitted by that offeror will be withdrawn; however, nothing herein prohibits a
Contractor from submitting multiple bids for different products or services.
1-60 P r
VOY. g•
SOQ Costweadlor sh"q SOQ Request No. 201147
BRAZOS COUNTY, TEXAS Page 4 of'? Pages
SEVERABILITY -
If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the
specifications shall be held invalid, such holding shall not affect the remaining portions of these
requirements and the specifications and it is hereby declared that such remaining portions would have
been included in these requirements and the specifications as though the invalid portion had been
omitted.
SILENCE OF SPECIFICATIONS
The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed
description concerning any point, shall be regarded as meaning that only the best commercial practice is
to prevail and that only material and workmanship of the finest quality are to be used. All
interpretations of specifications shall be made on the basis of this statement. The items furnished under
this contract shall be new, unused of the latest product in production to commercial trade and shall be of
the highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be
experienced in design and construction of such items and shall be an established supplier of the item bid.
TERMINATION
Brazos County reserves the right to terminate the contract for default if offeror breaches any of the terms
therein. including warranties of offeror or if the offeror becomes insolvent or commits acts of
bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which
Brazos County may have in law or equity. Default may be construed as, but not limited to, failure to
deliver the proper goods aodfor services within the proper amount of time, and/or to properly perform
any and all services required to Brazos County's satisfaction and /or to meet all other obligations and
requirements. Brazos County may terminate the contract without cause upon thirty (30) days written
notice.
POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE
CONTRALTO 'S INSURANCE
The Contractor /Contractor, before starting work for Brazos County, must furnish Brazos County a
Certificate of Insurance or other acceptable evidence from a reputable insurance company or companies
with an A.M. Best Rating of AA@ (such companies to be acceptable to Brazos County) licensed to
write insurance in the state of Texas, showing that the Contract is covered by the insurance as follows:
(1) Staurtory Workers Compensation Insurance with Employers Liability Insurance in the amount of
$,1.000,000. to the event any work is sublet, the Contractor shall require the subcontractor
similarly to provide the same coverage and shall himself acquire evidence of such coverage on
behalf of the subcontractor. (TLC Sec. 401.011)
(2) Commercial General Liability insurance with a S 1,000,000 Combined Single Limit. The policy
shall be on the Comprehensive General Liability 1986/90 occurrence form, and shall include
coverage for acts of independent contractors, and shall name Brazos County as an additional
insured. Waiver of subrogation is required. No claims made policies are pgf ati�e without
prior approval by the Commissioners CourtMisk Manag_exnent,
VOL Pg.
SOQ Condevation Srtet
BRAZOS COUNTY, TEXAS
SW Ragwest No. 2011 -47
Pag! S of7 P. ages
(3) Automobile Public Li ability Insurance with a S 500,000 Combined Single Limit, in all self-
ropelled vehicles used in connection with the contract, whether owned, non -owned or hired.
Waiver of subrogation is required.
The Certificate of Insurance furnished to Brazos County shall contain a provision that coverage under
such policies shall not be canceled or materially changed until at least 30 days prior written notice has
been given to Brazos County
LIWTATIONS
The parties are aware that there are constitutional and statutory limitations on the authority of Brazos
County to enter into certain terms and conditions of the Agreement, including, but not limited to,
authorizations of the placement of liens on Brazos County property; disclaimers and limitations of
warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of
legal rights, remedies, requirements and processes; limitations of periods to bring legal action; granting
control of litigation or settlement to another party; liability for acts or omissions of third pasties;
payment of attorneys' fees; dispute resolution; indemnities; and confidentiality (collectively, the
"Limitations "). Any Agreement terms and conditions related to the Limitations will not be binding on
Brazos County except to the extent authorized by the laws and Constitution of the State of Texas.
COVERAGESIWAGES
Nothing in this Agreement shall be construed as making Brazos County responsible for the payment of
compensation and/or any benefits for Contractor including health, property, motor vehicle, workers'
compensation, disability, death, and dismemberment insurance for the Contractor's employees and/or
equipment. Nothing in the Agreement shall be construed as making Brazos County responsible for
wages, materials, logistical support, equipment, and related travel expenses incurred by the Contractor.
SOVEREIGN IMMUNITY
The parties understand that Brazos County does not waive or relinquish any immunity or defense on
behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this Agreement
and the performance of the covenants contained herein. Further, Brazos County is not responsible for
any civil liability that arises from any act or omission made within the course and scope of this
Agreement. The Parties understand and agree that Brazos County does not assume civil liability under
any theory of law for the actions of the Contractor in providing services hereunder.
NOTICES
Notices shall be mailed to the addresses designated herein or as may be designated in writing by the
parties from time to time and shalt be deemed received when sent postage prepaid U,S. Mail to the
following addresses;
BRAZOS COUNTY:
Brazos County, Texas
Duane Peters, Brazos County Judge
200 South Texas Avenue, Suite 332
Bryan, Texas 77503
Vol. 15 0 pg. 153
" Coetlaratioo Sheet
BRAZOS COUNTY, TEXAS
CONTRACTOR:
ASSIGNABILITY
This agreement may not be assigned without the prior written permission of Brazos County.
SOQ Regwest No. 2011 -47
Page 6 of 7 Pries
1 ff laklv-
.. . • ' .i ' �• i ti . l •__sty..
'Pi'
7$33
FISCAL FUNDING CLAUSE
Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly
contingent upon the availability of funding for the obligations contained herein for the term of the
Agreement and any extensions thereio.
WAIVERS
No waiver by either party hereto of any term or condition of this Agreement shall be deemed or
construed to be a waiver of any other term or condition or subsequent waiver of the same term or
condition.
ENTIRE AGREEMENT
This Agreement represents the entire and integrated agreement between Brazos County and the
Contractor and supersedes all prior negotiations, representations, or agreements, either written or oral.
This Agreement may only be amended by written instrument approved and executed by the parties,
AVAILABILITY AND RETENTION OF RECORDS
All records relating to the service provided under this contract and supporting documentation for invoices
submitted to Brazos County by the Contractor shall be retained and made available by the Contractor for
audit by Brazos County, it duty authorized representatives, the State of Texas (including, but not limited
to the Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and
agencies of the United States Government. Such records shall be returned by Contractor and made
available for any time period required by state or federal law. If changes occur in the governing state or
Federal law, regarding retention records, Contractor shall comply with such changes. if an audit is
initiated before the expiration of such time periods required by state or federal law regarding retention of
records. the Contractor shall retain such records until the audit is concluded and all issues resolved.
Contractor shall provide Brazos County with copies of such audits that be conducted with respect to the
contract.
AUDIT RESPONSIBILTY
The Contractor shall be responsible for receiving, replying to and/or complying with any audit exception
by appropriate federal, state or local audit directly related to the provision of this contract.
The Contractor shall repay to Brazos County the full amount received for duplicate billings, erroneous
billings, false or deceptive claims. The Contractor recognizes and agrees that Brazos County may
withhold any money due and recover through any appropriate method any money erroneously paid under
this contract if evidence exists of less than full compliance with this contract.
VOL l 5D Pg 1 5 4
'%Q coatimu sheet
BRAZOS COUNTY, TEXAS
S OQ R"nest No. 2011 -47
Pate 7 or 7 pages
INDEMNIFICATION
The Contractor shall defend, indemnify and save harmless Brazos County and all its officers, agents, and
employees from all suits, actions, or claims of any character, name and description including attorney's
fees expenses brought for or on account of any injuries or damages received or sustained by any person
or persons or property, by or from the said Contractor or his employees or by or in consequence of any
negligence in safeguarding the work, or through the use of unacceptable materials in construction of the
work, or by or on account of any act of omission, the Worker Compensation Law or any other law,
ordinance, order or decree, and so much of the money due the said Contractor under and by virtue of his
contract as shall be considered necessary by Brazos County may be retained for the use of Brazos
County, or in case no money is due, his sureties shall be held until suit or suits, action or actions, claim
or claims for injury or damages as aforesaid shall have been settled and satisfactory evidence to that
effect furnished Brazos County, Contractor shall defend, indemnify and save harmless Brazos County,
its officers, agents and employees in accordance with this indemnification clause regardless of whether
the injury or damage is caused in part by Brazos County, its officers, agents or employees.
The undersigned affirms that they are duly authorized to execute this contract, that this proposal has not
been prepared in collusion with any other Proposer, and that the contents of this proposal have not been
communicated to any other Proposer prior to the official opening of this proposal. The signatory also
agrees to all provisions and specifications of this contract.
Signed By: �D - D\Nner
Title:
Typed Name: • fa Q C S
Company Name: L - c Sery IC.e Phone No.
-aM (6q
Mailing Address: I DOS eu ann `Rd Brenham T\4 - 7 73
P. O. Box or Street City State Zip
Employer Identification Number: a L — L I L- 1 6 5 r 70 ( U[L y i Fj „ ,k�cnbe
Social Security Number: "Lob 0 - - 5`"I ON �n e(
App Apprt C cur Lloer's Court on this _ day of IeMb` 0I I by
Vl ing the position of A GLG�
1!56 155
Voll. Pg.
SOQ 2011 -47
Contract 'Perm:
November 1, 2011 — October 30, 2013
Brazos County is soliciting quotations for pumping and disposal for grit traps at the Exposition Complex
located at 5927 Leonard Road, Bryan TX. Prices must be effective for a period of one year with an option to
renew for up to two (2) additional one (1) year periods_ Grit traps are to be pumped on an "as needed" basis and
will be scheduled by the Exposition Complex. To visually inspect this location, please call Darla Dempsey at
979 - 821 -1400. For all other questions, please call Leslie Williams, Brazos County Purchasing at 979 -361 -4294
Location of Grit Traps:
• Exposition Center 750 Galion (X 4)
PLEASE NOTE: Successful bidder must be licensed by the state and local government
entities to perform this work.
Vendor must sign and agree to all terms and conditions of Brazos County Service Contract
Attached or it will not be valid.
Successful Bidder must provide evidence of Workman's Comp, General Liability and
Automobile Insurance prior to award.
Quotations should reflect a price for cost per gallon.
Pkaie fax your quotations to 979 -3611 4293, email to lwilliamsAco.brazos.tx.us or mail to 200
South Texas Ave Suite 352, Bryan, TX 77803. Quotes must be received by Brazos County
Purchasing Department by 5:00 p.m. Friday, August 26, 2011 or they will not be considered.
Solicitation for Ouotes
t.ocation
GallowTank
Cost/Galloa
Total
Exposition Center
5827 Leonard Road
750
. ^i Q 4/Gal
3 rU I , 5 0
The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been
prepared in collusion with any other bidder, and that the contents of this bid have not been communicated to any
other bidder prior to the official opening of this bid.
Furthermore, the bidder affirms that they are willing and capable of performing the services entailed in this bid
or providing the goods described in this bid, and agrees to do so for the term of this contract. The bidder also
agrees to all of the terms and conditions contained in this document and agrees to be held to them for the term
of ihis contract.
Signature of Authorized Representative:
Printed Name: A n J n . A c o b s
C7 � L so-- Se r vD � `d 2 � Za I 1
Vendor Name: ,
Exhibit "A"
Page 1 of 1
Vol. g
OP ID: MH
CERTIFICATE OF LIABILITY INSURANCE I DAT08123IYYYYY)
08123!11
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy {ies) must be endorsed. if SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER 979 836 - 5636 NAMEA Mind HOrd
VanOyke, Rankin & Company, Inc PHONE
211 S. Austin 979- 836 -5059 IA1C No. Ext1:9 836 -5636 _ FA Na : 97_9_ 7 5059
E -MAIL
Brenham, TX 77833 ADDRESS; mindK+�va _ _
Charles Matejowsky, CIC, LUTCF PRODUCER G —
r —.2 in e•
INSUR CO VERAG E - NAICN
INSURED G Sr L Services I NSURERA:Unite d Fire Group _
David Jacobs INS URER 13: Progressive Insurance Company
1008 Neumann IN SURER C Texas M utual Insuran Company_ 229
Brenham, TX 77833 -
INSURER E:
CERTIFICATE NUMBER' Ktvlalun numo =rc:
COVERAGES
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSION AND CONDITIONS OF SUCH POLICIES. L IMITS SHO MAY HAV BEEN REDUCED BY PAID CLAIMS.
I`SR
TYPE OF INSURANCE
ADD
-
POLICYNUMBER
POLVCYEFF
MMIDD
OLICYEXP
MMIDD/YYYY
LIMBS
A
GENERAL LIABILITY
X COMMERCIAL GENERAL LIABILITY
CLAIMS -MADE � OCCUR
Attn: Purchasing Dept.
200 S. Texas Ave., Suite 352
Bryan, TX 77803
20317825
02127/11
'.
02/27112
EACH OCCURRENCE
$ 5 '500,0 0
DAfYIA E TAN ED
pREMIS '._$
_ 100,0
MEQ EXP (A ny one p erson )
$ EXG
P ERSON A L & A DV INJURY
$ 5 500,0 0
—
GENERAL AGGREGATE
$ 1,00 0,00
GEM'LAGGREGATE LIMIT APPLIESPER
P RODUCTS - C_OMPIOPAGG ;
$ 1,000,0
$
POLICY PRO LOC
'
B
AUTOMOBILE
LIABILITY
ANY AUTO
06 31 1 402 -3
02!25!11
02/25/12
COMBINED SINGLE LIMIT
(Ea acc ident)
S 500,00
S
-
BODILY INJURY (per person(
BODILY INJURY (Par accident)"
$
ALL OWNED AUTOS
X
SCHEDULED AUTOS
HIRED AUTOS
PROPERTY DAMAGE
{Per accident) —
F—
$
NON-OWNED AUTOS
$
-- " - - - - --
--
$
UMBRELLALIAa OCCUR
EACH OCCURREN
AGGREGATE
S ,_
EXCESS LIAR CLAIMS -MADE
DEDUCTIBLE
$ -- -
- -- --
_
$
RETENTION S
C
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
ANYPROPRIETORlPARTNE R.EXECUTIVE Y�
TSF -0001189522
04/02111
04102112
WC STATU- OTH-
_. TOR LIMITS _ E R
I
E L EACHACCI
_$ 1,000,
E DISEAS - EA EMPLO
_
$ 1,00 0,00
MBE EXCLUDED9
CFF10ERfME R
FFICERIME ER
If es, describe under
DESCRIPTION OF OPERATIONS below
N IA
E DISEASE - POLICY LIMIT
$ 1,000,00
f
I
I
DESCRIPTION OF OPERATIONS/ LOCAT I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, it more space is required)
^AIIN=1 t ATIMKI
VCR I IrIVI11 F f1V1..VL1�
— ' - - - --
BRACOUN
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
Brazos County
Attn: Purchasing Dept.
200 S. Texas Ave., Suite 352
Bryan, TX 77803
AUTHORIZED REPRESENTATIVE
Charles Matejowsky, CIC, LUTCF
W) Tyifill-ZUtWO AS:UKU 1,UKrVKA I IUPi. All rignis reserVeU.
ACORD 25 (2009109) The ACORD name and logo are registered marks of ACORD
VOL- j 5o pg. I - 7 -
Brazos County
� AUG 2 9 Z01
Purchasing Dep artment
t u
AVE OUMY
SUITE 352 BRYAN
20U SOUTH TEXAS , TX 77803
PHONE (979) 361 -4290 FAX (979) 361 -4293
Charles Wendt, Purchasing Agent
Leslie Williams, Senior Buyer
Tracy Stracener, Asst. Purchasing Agent
Tiffany West, Buyer
August 24, 2011
Brenco Marketing
P.O. Box 3819
Bryan, TX 77805 -3819
Phone: 979 -260 -3835
Fax: 979 - 691 -8588
Email: don @brencomarketing.com
Attn: Don Broach
Re: Renewal of Contract for Fuel with Brazos County
Brazos County would like to exercise the renewal option for the Fuel Contract - Texas A &M Master Agreement #
M200207. All terms, conditions, and pricing shall remain the same. This renewal is number two (2) of a four (4)
year option as provided for in the original Master Agreement M000341.
To accept the renewal option, please fill out the information and sign below. Return this letter by email to
TStracener @co.brazos.tx.us or fax to (979) 3614293 and submit an original and an updated Certificate of Insurance
by mail to the address listed above. Upon receipt of signed document, a new Contract number will be issued to
continue the agreement from October 1, 2011 through September 30, 2012. Please return acceptance as soon as
possible. If you have any questions, l may be reached at (979) 361-4291.
Contact Name: / ' Telephone: 1 ?7?' ;?eo "
E Mai1: 17 � � f �Y1Ct��YJ�t r jCll G , C O /7 Fax: ! $ g g
BRENCO MARKETING
Donald Broach
AZOS
Duane Peters, County Judge
Sincerely,
Tracy Stracener
Assistant Purchasing Agent
Date
9 q �}
Date
Brazos Count
* �* J
Purchasing Department
200 S. TX AVE., SUITE 352 BRYAN, TX 77803
PHONE (979) 361 -4290 FAX (979) 361 -4293
BRAZOS COUNTY
BIDIRFP /RFQ DOCUMENTATION SHEET
The Purchasing Department would like to request Commissioner's Court approval to
advertise and request Bids on the following:
DATE: September 8, 2011
BID NUMBER: 2011 -51
REQUEST FOR PROPOSAL NUMBER:
REQUEST FOR QUALIFICATIONS NUMBER:
TITLE: Flexible Base
REQUESTING DEPART T: Road and Bri e
APPROVAL SIGNATURE:
Duane Peters, County Judge
DATE APPROVED: (JI J) I I
Vol. ! 5 0 Pg. /
ti. Brazos County
Purchasing Department
200 S. TX AVE., SUITE 352 BRYAN, TX 77803
PHONE (979) 361 -4290 FAX (979) 361 -4293
BRAZOS COUNTY
BID /RFP /RFQ DOCUMENTATION SHEET
The Purchasing Department would like to request Commissioner's Court approval to
advertise and request Bids on the following:
DATE: September 7, 2011
BID NUMBER: 2011 -52
REQUEST FOR PROPOSAL NUMBER:
REQUEST FOR QUALIFICATIONS NUMBER:
TITLE: Aggregate for Surface Treatment
REQUESTING DEPART T: Road and Bridge
APPROVAL SIGNATURE: �--
Duane Peters, County Judge
DATE APPROVED:
qlr
The State of Texas, County of BRAZOS
We, the undersigned, as County Commissioners within and for Brazos County, and the
Honorable Duane Peters, County Judge of Brazos County, constituting the entire
Commissioners' Court of Brazos County, during a regular meeting of said Court have
examined the foregoing report and have caused an order to be entered upon the Minutes
of the Commissioners' Court of Brazos County approving said Report as presented and
submitted as true and correct by Laura Taylor Davis, Treasurer of Brazos County, as
provided for in the Revised Statutes of the State of Texas. (Texas Local Government
Code, 114.026)
Witness my hand this j 3 day of �,(Yl±r" A.D. 2011
LLI —
n McQueen
County Cle k, Cou t of RAZOS=Ste f Te xas
Examined and approved in open Commis oners' Court this day of
2011.
Duane Peters, County
*`-
Lloyd W ssermann, Commissioner Precinct #1
Sammy Catalena, Commissioner Precinct #2
Kenny Mall .0 �x, issioner Precinct 93
Irma Cauley, ConH:nissioner P m t 44
Treasurer's Report for the MONTH JULY 2011
Vol. 1 16V Pg. J & ,�
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2010 -2011 BUDGET YEAR
NO. 1 0111 48.1 - 48.6
On this the 13th day of September 2011 at a regular meeting of the Commissioners' Court, the
following members were present:
A. Duane Peters, County Judge, Presiding
B. Lloyd Wassermann, Commissioner, Precinct I
C. Sammy Catalena, Commissioner, Precinct 2
D. Kenny Mailard, Commissioner, Precinct 3
E. Irma Cauley, Commissioner, Precinct 4
F. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 13th day of September 2011 the Court heard and approved a budget
amendment for the 2010 -2011 budget year for Brazos County, Texas; and
WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 14 September 2010, the following
amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 13th day of September 2011.
THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
By:
Duane Peters, County.fudge
Original: County Clerk's Office and
Attached to the original budget
Copies: County Auditor
County Treasurer
County Budget Officer
Commissioners' Court Minutes
Vol. ;Sa Pg. J &4
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 10/11 - 48.1
9/1312011
FUND
DIV
ACCT
PROJ
DR/CR
ACCO NAME
Increase
Decrease
0100
1 lanl sao
61 130000
CR
General Contingency
56,834.00
0100
11000
100
53310000
DR
Retiree Health Insurance
_
55,00 0.00
0100
11000100
5331 1000
DR
Retiree Dental insurance
1,834.00
General Fund Contingency & Commissioners Ct. Admin
Reallocation of funds to cover budget shortfall for remainder of FY 11. As of 9.8.11, the County has 119 retiree's on insurance. Per
month, health insurance cost appro ximatel y $643 pe r retiree, and dental cost approximately $10 per retiree.
Prepared 8y nnm.
Hate: '... 91712011:
1 of1
Departt4 I A ov
ra l
Date
PP .
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 10111 - 48.2
d /4 417 11 If .9
FUND
DIV
AC CT
PR OD
- 6 F?j
ACCOUNT NAME
Increase
-- b - ecrease
0100
12500100
61295000
CR
Em Io m ent Investigations
883.00
0100
12500100
61680000
CR
Training
532.00
0100
1250010080286000
-
1,415.00
Risk Management
Reallocation of funds to cover for additional costs fo generators repairs/maintenance.
Rrepp're J. By . .... .
Date. /2011
1 of I
pg.---
-
Department Appirov'a� 'Da te
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 10111 - 48.3
9113/2011
FUND DIV I ACCT 1PROJIDRICRI ACCOUNT NAME _ Increase Decrease
0100 11001500 61 130000 1 CR lGeneral Contingency 577.89
0100 17000100 1 65050000 1 DR IBuildine Maintenance 577.84
(General Fund Contingency & Building Maintenance I I
on of funds to renovate the
that is housed in the Admin. Buildi
Prepared By nnm'
Date: - 918l201,�1
loft
Vol. / 6D Pg ) 6 V
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 10111 - 48.4
9/13/2011
FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
0100 56001000 80710000 CR - Right-Of-Way Acq uistiion _ _ _ 3, 750.00
0100 56001000 67286000 DR Equipment - Other 3,750.00
Road and Bridge
Reallocation of funds to purchase John Deer Tiller.
Frepared By ;nntn'
9I>312011:
loft
Vol. ` Pg.
Departmerit ApProva! Date .
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 10/11 - 48.5
911312011
FUNDI DIV I ACCT IPROJIDRICRI ACCOUNT NAME Increase Decrease
0 150001001 61620000 1 CR ISubscriptions and Publications 1,000.00
0100 1 15000100 1 67203000 1 DR I Minor Computer hardware 1,000.00
Human Resources
Reallocation of funds to purchase a
Prepared B� ilnm
Data; „91$12011;
1of1
Vol. Pg. �v /
;Department Approval Date
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 10/11 - 48.6
9/1 3/2011
FUND DIV ACCT PROJ DRICR _ ACCOUNT NAME Increase Decre
1 0100 56 005000 65050000 _ CR Building Maintenance _ 500.00
0100 56001000 80710000 CR Right-Of-Wa Acquisition 5,500.00
0100 56005000 71015000 l)R Citizens Collections Si 6.000.001
Road and Bridge & Environmental Protection
Reallocation of funds to cover BVSWMA and Texas Com mercial Waste expe nditures for remainder of FY 11.
Prepared IS 4 ttlm
Date'K 919/2091
1 of 1
VOI. / S Pg. / r1 o
Commissioner Court Date: September 13, 2011
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
PERSONNEL
CHANGE OF STATUS REQUESTS
Department Submitting Employee Request Action Requested
Request(s) Applies To
Constable Pct. 2
Rubio, Agustin
Resignation
District Clerk
Anderson, Marsha
New Hire
Ogletree, Erica
Transfer w /in Dept.
Expo
Cooper, David L.
Resignation
SO — Jail
Caballero, Abram
Termination
Tax Office
Rhodes, Adrienne R.
Resignation
Approved in Commissioners' Court: Se mber�l3 1:
County .fudge's or Commissioner's Signature.
(This Copy to be attached to minutes)
Vol. l 6-0 pg. I q
FILED F 2-74-11 R RECORD
DATE --
AFFIDAVIT AT (' CLOCK M
TEXAS LOCAL GOVERNMENT CODE, CHAPTER 17KAJ3E MCQUEEN
OC UPRY CLERK.
STATE OF TEXAS § B
COUNTY OF BRAZOS §
BEFORE ME, the undersigned authority, on
� ' k � X0 11 p ersonally appeared
Wit , who being duly sworn, deposes and says:
I . That he/she has a substantial interest in a business entity or real property. Official action taken by the
Commissioners Court of Brazos County, Texas concerning Agenda Item No. / q of the Court
Agenda dated q described as �� J7 i'l � , &ft
0 k .
would have a special economic effect on that
business entity or a special economic effect on the value of the real property, that is distinguishable from the effect
on the public.
2. That the substantial interest is (check the following as is appropriate):
() a. Ownership of 10 percent or more of the voting stock or shares of the business entity or either
10 percent or more or $15,000 or more of the fair market value of the business entity; or
() b. Funds received by me from the business entity exceed 10 percent of my gross income for the
previous year; or
O c. An equitable or legal ownership in real property with a fair market value of $2,500 or more; or
(v} d. A person related in the first degree by either affinity or consanguinity to me has a substantial
interest as defined above; or
O e.
3. That I will abstain from participation in the matter referred to in Ite / m ' I unless authorized by law.
Signature
SWORN TO AND SUBSCRIBED BEFORE ME this tht7C day of fn X20 A
Notary Public in and f LA, A F1141
Not lic The State of Texas
STATE OF TEXAS
W Cant. ExR.Ob0 MS
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Filed: /
' , County Clerk
VOL / 5-0 Pg 1 '),q