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HomeMy WebLinkAbout2011-09-06-4:00PM-REGULARw :l -_:' -? ;j CAS i NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON SEPTEMBER 6, 2011 AT 4:00 PM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 1. Invocation and Pledge of Allegiance - Chaplain G.H. Jones and Judge Peters 2. Call for Citizen input and /or concerns. Consider and take action on agenda Items 3 - 25: 3, Proclamatio 11 022 establishing Sgotember 19-23,2011 as Senlor Corp Week, Progiamation 11 -023 honoring and salui4Qq "'° ° ns dedication and commitment of the 4. .�_ - _ ,.�..L s 0-- l`nnnfv fnr tha last ten vests. 5 Resolution for Moment of emembrance of 9111. 3 VA Ord W1 traslaoar Ar aftlo de votacidn oor Sreclnfos do elecclones numero 2B v 2C. 9 Order Relooatlna Polling Place for Election Precinct 31. Orden O M ladar el sltlo de votacl6n nor nrecinto de elecciones n6mero 31 . 10. VOi. I - Pg. BRAZOS COUNTY BRYAN,TEXAS Ord Relocating poll ino Place for Election Precinc a 2B and 2C. r 11. 12. 13. 14. 15. 16. 17. 18, 19. 20. 21. • a Ronnie Carson Jr-overpayment-5 • b Brazos Educational Radio - overpayment- 5 12. 43 • c Marlorle L Wrlaht- overpayment- 579 • d. David Aaron & Sarah Anne Brown -ov r a ment 6.77 • e Burdett & Son Outdoor Adventure Shop-ovemavment -S20_ 22. Budget Amendments. Budaet Amendments FY 10111 47.1 - 47.19 23. • a. ReauISltlon # 00 to MS Doors & Hardware In the amount of $ 550- 00 • b. Requisition # 00035173 to Stanley Security tem In the am unt of 00.00 24. Personnel Change of Status. Personnel Action Forma 25. Payment of Claims. 26 Ack nowledaement et the 1Aonthly Reports submitted in Auaust?017. 27. 28. Sheriff's report on inmate population. 29. Announcement of interest items and possible future agenda topics. VOL ---- '160 i? --- Tax Refund Applications for the following: 30. Call for Citizen input and /or concerns. 31. Adjourn. 5 P 3 Vol. �. PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions; 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and /or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and /or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act ? 551.D42. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the Invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community Is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., suite 106, Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign Interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361.4102. VOL Q Pg. e rr C f 9j BRAZOS COUNTY BRYAN,TEXAS NOTICE OF ADDENDUM BRAZOS COUNTY COMMISSIONERS COURT In addition to the regular agenda, the Commissioners Court will consider and take action on the following item(s): MEETING September 6, 2011 DATE: MEETING 4:00 PM TIME: MEETING Brazos County Administration Building, 200 South Texas PLACE: Ave., Bryan, TX 77803 Agenda 1. Discussion and possible action to adopt final redistricting plan, and to authorize redistricting legal counsel to seek Voting Rights Act Section 5 preclearance of adopted plan. Discusi6n y posible acci6n para adoptar el plan final de redistribucOn de distritos, y para autorizar el consejo legal de redistribuci6n de distritos pare solicitor autorizaci6n previa del plan adoptado de la Secci6n 5 del Acta de Derechos Legales de Votacift The Brazos County Administration Building, 200 South Texas Ave., Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpre4ve services must be made two worldng days before the meeting. To make arrangements, please call (979) 38t -4102. VOL g` BRAZOS COUNTY BRYANJEXAS MINUTES September 6, 2011 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING tO File Stamped Agenda 9 -6.pdf File Stamped Addendum 9 -6.pdf AD Sign in sheet 9 -6.pdf A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 4:00 p.m. on Tuesday, September 6, 2011 with the following members of the Court present: Duane Peters, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance - Chaplain G.H. Jones and Judge Peters 2. Call for Citizen input and /or concerns. There was no citizen input. Consider and take action on agenda items 3 - 25: 3. Proclamation 11 -022 establishing September 19 -23, 2011 as Senior Corp Week. 0 Item 3.pdf The County Judge read aloud the Proclamation and then presented it to Carolyn Krause who thanked the Court. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters , Wassermann . 4. Proclamation 11 -023 honoring and saluting the efforts, dedication, and commitment of the Center for Community Health Development to the residents of Brazos County for the last ten years. 10 Item 4.pdf Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters, Wassermann . 5. Resolution for Moment of Remembrance of 9/11. 0 Item 5.pdf The County Judge reminded everyone that the 10th anniversary of the attack would fall on Sunday, September 11, 2011. Motion: Approve, Moved by County Judge Duane Peters, Seconded by Commissioner Lloyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters , Wassermann . 6. Designation of the day of the week and the location for the Commissioners Court to convene in regular session each week during FY 2012. D Item 6.pdf The Court designated each Tuesday at 4:00 p.m. in the Commissioners Courtroom located in the Brazos County Administration building as the time, day of the week, and location for the Commissioners Court meetings for fiscal year 2012. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Lloyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters , Wassermann . 7. Request from the Texas AgriLife Extension Service to approve a Brazos County Cooperative Extension Program 4 -H Extension Agent. This position will be funded by the Cooperative Extension Program at Prairie View A &amp;M University. Brazos County will provide an office space and provide support from existing staff in the Brazos County Extension Office. Item Todf Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters , Wassermann . C1 D Item 8.pdf Order Relocating Polling Place for Election Precincts 2B and 2C. Orden Para trasladar el sitio de votacion por precintos de elecciones numero 2B y 2C. 'loi. The Wellborn Community Center is no longer available to be used as a polling place for Election Precicnts 2B and 2C due to the area being annexed by the City of College Station. For the convenience of the voters it is being consolidated with Election Precinct 35B at the College Station Independent School District Administration Building located at 1812 Welsh Avenue, College Station, Texas. This is pursuant to Chapter 43 of the Texas Election Code. Submission is to be made to the Assistant Attorney General, Civil Rights Division, Voting Section, Department of Justice, Washington D. C. requesting pre- clearance of this Order pursuant to Section 5 of the Federal Voting Rights Act. Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena , Cauley, , Mallard , Peters , Wassermann . a ID Item 9.odf Order Relocating Polling Place for Election Precinct 31. Orden para trasladar el sitio de votacidn por precinto de elecciones numero 31. The polling place for Precinct 31 is located in the Grace Bible Church - Southwood located at 1901 Harvey Mitchell Parkway South cannot be used for the purpose of conducting elections. For the convenience of the voters Election Precinct 31 is to be consolidated with Election Precinct 32 at the Larry J. Ringer Library, 1818 Harvey Mitchell Parkway, College Station, Texas pursuant to Chapter 43 of the Texas Election Code. Submission is to be made to the Assistant Attorney General, Civil Rights Division, Voting Section, Department of Justice, Washington, D.C. requesting the pre - clearance of this Order pursuant to Section 5 of the Federal Voting Rights Act. Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley, , Mallard, Peters, Wassermann . 10. Request from Brazos County Tax Assessor /Collector for the creation of a change fund in the amount of $5,000.00. 0 Item 10.odf The request was approved as submitted. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Lloyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena , Cauley, , Mallard , Peters, Wassermann . 11. Contract SOQ 2011 -41 and tabulation sheet with A -1 Professional for Janitorial Services for Brazos County buildings. 0 Item 11.odf Commissioner Mallard noted that Emergency Shelters are included if needed. A copy of the tabulation sheet is attached. Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner Lloyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena , Cauley, , Mallard, Peters, Wassermann . 12. Contract SOQ 2011 -42 and tabulation sheet with Davis Fire for fire extinguisher and % rinkler inspections for Brazos County buidings. Item 12.odf ��0 P `Voii. g. A copy of the contract and bid tabulation sheet is attached. Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . 13. Contract SOQ 2011 -43 and tabulation sheet with Orkin Pest Control for pest control services for Brazos County buildings. 0 Item 13.odf A copy of the contract and bid tabulation sheet is attached. Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner Lloyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters , Wassermann . 14. Contract SOQ 2011 -45 and tabulation sheet with Fort Bend Services, Inc. for water treatment for Brazos County buildings. 9 Item 14.odf Commissioner Mallard asked what was being treated whereupon Charles Wendt, Purchasing Agent replied that it was the air conditioning system. A copy of the contract is attached. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Lloyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley , Mallard , Peters , Wassermann . 15. 0 Item 15.odf Payment Authorization for the County Attorney's office in the amount of $511.56 to Monograms & More for uniform shirts for the investigators. No purchase order was obtained in advance. Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters, Wassermann . 16. Requisition # 00035105 to Anixter in the amount of $12,254.78 for the underground fiber optics project installation from the Maxwell Building to the Courthouse. D Item 16.odf Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . 17. Consider and take action on the Final Plat of McLewis Subdivision, 2.996 Acres, M.L. Fulton Survey, A -17. Site is located in Precinct 2. LEI Item 17.odf The plat was approved as submitted. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Lloyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley , Mallard , Peters , Wassermann . 18. Request approval for the acceptance of Special Warranty Deed from BCS Leasing, LLC 'Vol, 1 V 9 - for 0.08 acres of land to be used for improvements on a portion of Shirley Road located in Precinct 2. 0 Item 18.odf The Special Warranty Deed was approved as submitted. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Lloyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley , Mallard , Peters , Wassermann . 19. Request approval for the acceptance of Special Warranty Deed from Myron E. Williams and Kathy Elaine Williams for 0.25 acres of land to be used for improvements on a portion of Shirley Road located in Precinct 2. 10 Item 19.odf The Special Warranty Deed was approved as submitted. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . 20. Request from Verizon Communications to construct an 80 ft. road bore and approximately 2,622 ft. of buried cable 5 ft. within the north right of way of Mumford Road. Cable will be buried at a minimum depth of 36 inches with parallel bores under driveways and creeks. Site is located in Precinct 4. 1I1 Item 20.odf Approved as submitted. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Lloyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters, Wassermann . 21. Tax Refund Applications for the following: 0 Item 21.pdf • a. Ronnie Carson, Jr- overpayment - $22.61 • b. Brazos Educational Radio - overpayment - $12.43 • c. Marjorie L Wright- overpayment - $796.51 • d. David Aaron & Sarah Anne Brown - overpayment - $36.77 • e. Burdett & Son Outdoor Adventure Shop- overpayment - $260.93 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Lloyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters, Wassermann . 22. Budget Amendments. Budget Amendments FY 10/11 47.1 - 47.19 lb Item 22.odf 47.1 Transfer funds from General Fund - Contingency to County Attorney 47.2 Reallocate funds for Sheriff Department 47.3 Reallocate funds for Courthouse Renovation 47.4 Transfer funds from General Fund - Contingency to Court Support -Civil 47.5 Transfer funds from General Fund - Contingency to Court Annex 47.6 Transfer funds from Juvenile Services to Juvenile Services Detention 47.7 Reallocate funds for Juvenile Services 47.8 Reallocate funds for Juvenile Services 47.9 Reallocate funds for Juvenile Services Academy 47.10 Transfer funds from Juvenile Service Detention to Juvenile Service Academy 47.11 Transfer funds from Juvenile Services to Juvenile Services Academy 47.12 Transfer funds from TYC Parole to Juvenile Service Detention 47.13 Reallocate funds Juvenile Services 47.14 Reallocate funds for BC Housing Finance Corporation 47.15 Transfer funds from General Fund Contingency to District Attorney, S.O. Administration, S.O. Jail, Constable, Precinct 2, Constable, Precinct 3 and Constable, Precinct 4 47.16 Transfer from General Fund Contingecy to Sanctuary Remodel Project 47.17 Reallocate funds for 361 st District Court 47.18 Reallocate funds for Justice of the Peace, Precinct 3 47.19 Reallocate funds for Capital Projects- Commissioners Court Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, , Mallard, Peters, Wassermann . 23. D Item 23.pdf Approval of the following requisitions for the purchase of miscellaneous items needed for the Sactuary Courtroom Project: • a. Requisition # 00035171 to MCS Doors & Hardware in the amount of $550.00 • b. Requisition # 00035173 to Stanley Security System in the amount of $600.00 Both requisitions approved as submitted. Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, , Mallard , Peters , Wassermann . 24. Personnel Change of Status. Personnel Action Forms 0 Item 24.pdf A copy of the Personnel Change of Status Requests is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Lloyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, , Mallard , Peters, Wassermann . 25. Payment of Claims. 0 Claims Sheet.ndf 0 BILL LIST 9.6.11.3df 7090217 through 7090459 D Addendum - Order 11- 013.pdf At this point the County Judge considered the following Addendum to the agenda: Vol. 1 15 O P g . t l Discussion and possible action to adopt final redistricting plan, and to authorize redistricting legal counsel to seek Voting Rights Act Section 5 preclearance of adopted plan. Discusion y posible accion para adoptar el plan final de redistribucion de distritos, y para autorizar el consejo legal de redistribucion de distritos Para solicitor autorizacion previa del plan adoptado de la Seccidn 5 del Acta de Derechos Legales de Votacion. Order 11 -013 is attached approving the redistricting of Commissioner and Justice Precincts and establishing new Commissioner and Justice Precinct boundary lines based on 2010 census data for Brazos County elections; directing the County's redistricting consultant to submit the adopted plans for pre - clearance under Section 5 of the Federal Voting Rights Act; and providing for an effective date. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley, , Mallard , Peters , Wassermann . 26. Acknowledgement of the Monthly Reports submitted in August 2011. 1D Item 26.pdf County Clerk District Clerk Justice of the Peace Precinct 1 Justice of the Peace Precinct 2, Place 1 Justice of the Peace Precinct 2, Place 2 Justice of the Peace Precinct 3 Justice of the Peace Precinct 4 Constable Precinct 1 Constable Precinct 2 Constable Precinct 3 Constable Precinct 4 Road & Bridge Sheriff Texas AgriLife Extension Service 27. Acknowledgment of the Brazos County Purchasing Department Update for the week of August 26, 2011 - September 1, 2011. 9 Item 27.pdf 28. Sheriff's report on inmate population. Sheriff Chris Kirk said there were 665 inmates in jail, 53 have electronic monitors and 52 are pending for monitors. He also noted that this week is the first anniversary of the new jail. 29. Announcement of interest items and possible future agenda topics. There were no announcements of interest items and possible future agenda topics 30. Call for Citizen input and /or concerns. There was no citizen's input. 31. Adjourn. 16 Vol. Pg• The foregoing minutes of the Commissioners Court meeting held September 6, 2011 have been examined and are approved in open Court this day of 2011, in Bryan, Brazos County, Texas. Duane Peters County Judge Lloyd Wassermann Commissioner, Precinct 1 Sammy Catalena Commissioner, Precinct 2 Commissioner, Precinct 4 Attest: County Clerk Kenny Mallard Commissioner, Precinct 3 Vol L 51) Page I-?) BRAZOS COUNTY COMMISSIONERS COURT Meeting on 20 j j @ 1 1' 2d Name Organization / Department - � 4; 1 � fY1 0 ro ��1U�Ol Q114� r ` 7 7/ : ; ir V ' 44D ^ - a PAGE I of -1- r ,. --Le-,C-) P"----L� BRAZOS COUNTY COMMISSIONERS COURT O "M Meeting on , 20 +# @ 7`• �� rn . Name Organization / Department G L L i 2 e PAGE v of -2-- k, Go Vol. w� ;t ;7 J im , ' ` Proclamation 2011 Senior Corps Week WHEREAS older Americans bring a lifetime of skills and experience as parents, workers, and citizens that can be tapped to meet challenges in our communities; and WHEREAS for 39 years Brazos Valley Council of Governments RSVP- Senior Corps has proven to be a highly effective way to engage Americans ages 55 and over in meeting national and community needs; and WHEREAS each year Senior Corps provides opportunities for nearly 500,000 older Americans across the nation, including 298 RSVP- Senior Corps volunteers in Brazos County to serve their neighborhoods and communities; and WHEREAS Brazos County RSVP- Senior Corps volunteers last year provided more than 54,265 hours of service worth more than $1 million, helping to improve the lives of our most vulnerable citizens, distribute food to the hungry; provide independent living services, tutor children, help community organizations operate more efficiently and assist with disaster preparedness and response, and; WHEREAS RSVP- Senior Corps volunteers build capacity of organizations and communities by serving through nonprofit, community, educational, and faith -based community groups locally; and WHEREAS at a time of mounting social needs and growing interest in service by older Americans, there is an unprecedented opportunity to harness the talents of 55 -plus volunteers to address community challenges; and WHEREAS service by older Americans helps volunteers by keeping them active, healthy, and engaged; helps our communities by solving local problems, and helps our nation by saving taxpayer dollars, reducing healthcare costs, and strengthening our democracy; and WHEREAS Senior Corps Week, taking place September 29 -23, 2011, is an opportunity to thank RSVP- Senior Corps volunteers for their service and recognize their impact and value to our communities and nation; THEREFORE, BE IT PROCLAIMED that I, Duane Peters, Brazos County Judge and the Brazos County Commissioners Court, do hereby proclaim and declare September 19 -23, 2011 as SENIOR CORP WEEK in Brazos County and encourage our 55 and older citizens to join RSVP and for all in Brazos County to recognize RSVP - Senior Corps volunteers for their valuable impact on our communities. PRCCLAIMED this 6th day Z3: razos Z:, Duane Peters, County Judge Corr Lloyd Wassermann Precinct 1 Commission nny Malla Precinct 3 f Commissione0gammy Catalena Vol. �PB• r� Ifig; the City of Bryan, City of College Station, and Brazos County wish to recognize the 10' anniversary of the Center for Community Health Development and their work in the Brazos Valley; and Gfi( the Center for Community Health Development (CCHD) has conducted three health assessments identifying community issues and top health priorities in both cities and the county; and ee�r CCHD has partnered with the Cities of Bryan and College Station Community Development Departments to contribute to their Five Year Consolidated Plans; and G, "; through working with the Brazos Valley Health Partnership, their community advisory board, CCHD has involved the community in aspects of research and collaboration; and 6 through partnering with the City of Bryan, Brazos County, and the City of College Station in the Brazos Valley Obesity Prevention Network, CCHD seeks opportunities to improve physical activity options for all Brazos Valley residents; and 6ACmai.• CCHD actively works with community organizations to build the Brazos Valley's capacity to improve the health of our residents; and DQ A°'-Om ,, Bienski, as Mayor of the City of Bryan, Texas and I, Nancy Berry, as Mayor of the City of College Station, Texas, and 1, Duane Peters, Brazos County Judge, honor and salute the efforts, dedication, and commitment of the Center for Community Health Development to the residents of Bryan, College Station and Brazos County the last ten years. CITY OF BRYAN CITY OF COLLEGE STATION BRAZOS COUNTY Jason P. Bienski, Mayor Nancy F. Berry, Mayor Duane Peters, County Judge i Resolution Moment of Remembrance of 9111 WHEREAS the events that took place on September 11, 2001 forever changed America; and WHEREAS nearly 3,000 civilians were killed in the attacks; and WHEREAS tens of thousands narrowly escaped; and WHEREAS fire departments, police departments, first responders, governmental officials, emergency medical personnel and volunteers responded immediately and heroically; and WHEREAS even nor, ten years later, people of the United States and people around the world continue to mourn the tremendous loss of innocent life on that fateful day; and WHEREAS United States Armed Forces continue to be in harm's way defending the United States against those who seek to threaten; NOW, THEREFORE, BE IT RESOLVED that I, Duane Peters, Brazos County Judge and the Brazos County Commissioners Court offer its deepest and most sincere condolences to the families, friends and loved ones of the innocent victims of the September 11, 2001 terrorist attacks. We urge all residents of Brazos County to take a moment on September 11th to remember those lost in the 9/11 a decade ago. DULY PASSED AND APPROVED this 6th day of September, 2011 in Bryan, Brazos County, Texas. Duane Peters, County Judge Commissioner Lloyd Wassermann Precinct 1 Commissioner Sammy Catalena Commission enny Mall d Precinct 3 11-41ia Vol. � GO p 1 ORDER RELOCATING POLLING PLACE FOR ELECTION PRECINCT 2B & 2C WHEREAS, there exists at the present time a certain polling place which can not be used for the purpose of conducting elections; and WHEREAS, the polling place for Election Precincts 2B and 2C is located in the Wellborn Community Center located at 4119 W Greens Prairie Rd, College Station, Texas; and WHEREAS, the Wellborn Community Center is no longer available to be used as a polling place for Election Precincts 2B and 2C; and WHEREAS, for the convenience of the voters it is recommended that Election Precincts 2B and 2C be consolidated with Election Precinct 35B at the CSISD Administration Building located at 1812 Welsh Ave, College Station, Texas: WHEREAS, the CSISD Administration Building has agreed to allow the polling place for Election Precincts 2B and 2C to be located in the CSISD Administration Building located at 1812 Welsh Ave, College Station, Texas: NOW THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS, THAT: Pursuant to chapter 43 of the Texas Election Code that the location of the polling place be relocated in Brazos County to wit: THAT the polling place for Election Precincts 2B and 2C be located in CSISD Administration Building located at 1812 Welsh Ave, College Station, Texas; v ®l. �GD P �� THAT submission be made to the Assistant Attorney General, Civil Rights Division, Voting Section, Department of Justice, Washington D.C. requesting the preclearance of this Order pursuant to Section 5 of the Federal Voting Rights Act. ADOPTED this i0 day of 2011 by a vote of AYES and C. NAYS. ATTEST: Duane Peters, County Judge Karen Mc een, County CI k r I ORDER RELOCATING POLLING PLACE FOR ELECTION PRECINCT 31 WHEREAS, there exists at the present time a certain polling place which can not be used for the purpose of conducting elections; and WHEREAS, the polling place for Election Precinct 31 is located in the Grace Bible Church - Southwood located at 1901 Harvey Mitchell Pkwy South, College Station, Texas; and WHEREAS, for the convenience of the voters it is recommended that Election Precinct 31 be consolidated with Election Precinct 32 at the Larry J. Ringer Library, 1818 Harvey Mitchell Pkwy, College Station, Texas: WHEREAS, the Larry J. Ringer Library has agreed to allow the polling place for Election Precinct 31 to be located in the Larry J. Ringer Library, 1818 Harvey Mitchell Pkwy, College Station, Texas: NOW THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS, THAT: Pursuant to chapter 43 of the Texas Election Code that the location of the polling place be relocated in Brazos County to wit: THAT the polling place for Election Precinct 31 be consolidated with Election Precinct 32 and be located at the Larry J. Ringer Library, 1818 Harvey Mitchell Pkwy, College Station, Texas; THAT submission be made to the Assistant Attorney General, Civil Rights Division, Voting Section, Department of Justice, Washington D.C. requesting the preclearance of this Order pursuant to Section 5 of the Federal Voting Rights Act. VOL 160 Pg. ADOPTED this I —A day of , 2011 by a vote of 5 AYES and 0 NAYS. ATTEST: Mre rMcQueerl County Cle Duane Peters, County Judge Vol. I P a� JANITORIAL SERVICES ANNUAL CONTRACT BRAZOS COUNTY PURCHASING DEPT. Brazos County Courthouse 200 S. Texas Ave., Ste. 352 SOQ Request No. 201.1 -41 Bryan, Texas 77803 Page 1 of 11 Pages Telephone (979) 361 -4294 GENERAL REQUIREMENT FOR CONTRACT I, 'S ['lei I 5.vJi, as a duly authorized representative of 14- 1 Prr rss�oruz f cl k4a n; n% "Contractor" willingly attest to perform (or deliver) as per Exhibit "A" for Brazos County for period of October 1, 2011 through September 30, 2013. I further agree to all of the provisions and specifications contained in this contract. ASSIGNMENT The successful offeror may not assign, sell or otherwise transfer this contract without written permission of Brazos County Commissioners Court. Should there be a change in ownership or management; the contract shall be terminated unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. AWARD Brazos County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in accordance with the laws of the State of Texas, to waive any formality or irregularity, to make awards to more than one offeror, to reject any or all bids. CONTRACT OBLIGATION Brazos County Commissioners Court must award the contract and Brazos County Judge or other person authorized by Brazos County Commissioners Court must sign the contract before it becomes binding on Brazos County or the offerors. Department heads are NOT authorized to sign agreements for Brazos County. Binding agreements shall remain in effect until all products and /or services covered by this purchase have been satisfactorily delivered and accepted. QUANTITIES The quantities specified in this agreement are estimates only. Brazos County does not guarantee to purchase any minimum quantities or services other than those listed on a purchase order. CONTRACT RENEWALS Renewals may be made ONLY by written agreement between Brazos County and the offeror. Any and all price escalations shall not be accepted and shall be considered a non - response. After the initial award period, this contract can be renewed for I (one) additional I (one) year period if approved by Commissioner's Court and Contractor. Vol. 5 0 p 3 SOQ Continuation Sheet SOO Request No. 2011 -41 BRAZOS COUNTY, TEXAS Page 2 of 7 Pages HOLD HARMLESS AGREEMENT Contractor, the successful offeror, shall indemnify and hold Brazos County harmless from all claims for personal injury, death and/or property damage resulting directly or indirectly from contractor's performance. Contractor shall procure and maintain, with respect to the subject matter of this bid, appropriate insurance coverage including, as a minimum, public liability and property damage with adequate limits to cover contractor's liability as may arise directly or indirectly from work performed under terms of this bid. Certification of such coverage must be provided to Brazos County upon request. INSPECTIONS & TESTING Acceptance of merchandise, work, and/or equipment provided shall be made by Brazos County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to Brazos County of any and all documentation as may be required. ADDITION /MODIFICATION OF LOCATIONS OR SERVICES Brazos County reserves the right to add locations as these additional locations may be required. Locations to be added may include, but not limited to, expansions or additions to existing facilities and acquisition or construction of new properties. In the event that Brazos County makes significant structural changes to an existing facility that impacts the contractor's cost in providing the services anticipated by this contract such change may be treated as a new facility and the procedures provided for in this section may be followed in determining an appropriate price. In the event Brazos County wishes to add other locations to a group under the Contract, a quotation will be solicited from the incumbent contractor in good standing for the group in which the new location is appropriately situated. In the event Brazos County shall sell, vacate, abandon, or otherwise dispose or terminate a location to which the contract applies, all existing contracts or agreements or services applicable to such location, the portion of this contract that applies to such locations is terminated. All remaining portions of the contract will remain intact. Brazos County will endeavor to give the Contractor written notice of such termination of locations a minimum of thirty (30) days in advance. INVOICES & PAYMENTS Payments to Contractors will not be made if the Contractor cannot produce a Brazos County Purchase Order. Offerors shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the purchase order number. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and/or is otherwise incorrect, shall be corrected by the Contractor. When multiple deliveries and /or services are required, the offeror may invoice following each delivery or performance of service and Brazos County will pay on invoice with in thirty (30) days upon receipt of invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis only. The Contractor will provide an invoice for each month in which Brazos County is responsible for payment, during the duration of the contract. Prior to any and all payments made for goods and/or services provided under this contract, the offeror should provide his Taxpayer Identification Number or social security number as applicable. This information must be on file with Brazos County Auditor's office. Failure to provide this information may result in a delay in payment and/or back -up withholding as required by the Internal Revenue Service. Vol. tiOQ Call till u:ttaolt Slice[ SfOQ Request ho. 2011 -dl 1110ZOS COUNTY, T FXAS P:r r 3 0(7 P:Zt;es PRICING Prices for all ( and /or services shall be tiros for the duratintl of this contract and shall be slated on the Pricing?Delivery informalion Dorm. Prices shall he all inclusive: No price changes, additions, or subsequent qualifications will be honored during the course of the contract. All price~ must. he written in ink or typewritten. Pricin" on all transportation, freight, drayage and other charges are to be prepaid by the contractor and included ill the bid prices. lfthere are any additional ch:Arges of any kind, outer than those mentioned above. specified or unspecified, offeror MUST indicate tlle items required and attendant costs or forfeit the right to payment for such items. Where unit pricing and extended pricing differ. milt pricing prevails. TAX ES Brazes County is exempt from all federal excise, state and local taxes unless otherwise, stated Ill this document. Brazos County claims exemption From all sales and /or use taxes under "texas Tax Code 151.3019, as amencled. Texas Limited Sales "Tax Exemption Certificates will be ftn'niS11Cd upon written reclttcst to iirazos County Purchasing Agent. GOVERNING FORMS fn tile evens ol" any conflict between the terms and provisions of these requirements artd the specilications, the specifications shall govern. in the event of any conflict of interpretation ot part of this overall document, Brazos Cottnty's interpretation shall govern. In the event of a conflict between the terms, conditions, provisions, and specitications of this document and any ocher tams, conditions, provisions. and specifications provided by the Contractor: the terms of this document shall supersede. GOVT RNING LAW This bid solicitation is governed by the competitive btdd I'Cgtllreltltllt.5 Of BI'i37.o$ Ci)Litlty PLIZChaSnlg Ac.t, Texas Local Government Code, §262.021 el seq., as amended. Offerors shall comply with all applicable i eiferal, state and local la%vs and regulations. Offeror is further advised that these requirements shall be fully governed by the laws of the State of Texas and that Brazos County May r:°quest and rely on advice, decisions and opinions of the Attorney General of Texas and Brazos County ,'Attorney concerning and portion of these requirements. DISQUALIFICATiON OF OFFEROR lJpon signing this bid documenl.. an offeror 01'1'ering to sell supplies, materials, services, or equipment to Brazos County certifies (hat the offeror has not violated the antitrust laws of this state codil ied in Texas Business and Commerce Code §15.01, et serf_ as amended, or the federal antittust. la%vs, and has not cotllmunicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. Any or all bids may be rejected if" Brazos County believes that collusion exists among the offerors. Bids in which the prices are obviously unbalanced may he rejected. if multiple hids are a submitted by n offeror and after the kids are opened, one of the bids is withdrawn, the result will be that all of the bids submitted by that offeror will be withdrawn, however. nothing herein prohibits a Contractor frnnl submitti+lg multiple hids for different products or services. `101. g SOQ C(mlinnatiort Sheet SOQ Rcrtuest Nm 2W 141 RRA%OS C OUNTY, TEXAS Page 4 of 7 t'a us SI:VFRA III LITY If any section, subsection, paragraph, sentence, . clause, . phrase or word of these requirements or the spec.iiicutions shall he Held invalid, such holding shall not affect the remaining Portions ol these requirements and the specifications and R is ierehy declared that such remaining portions " have been included in these requirements and the specifications as though the invalid portion had been omitted. SILENCE OI< SPECI FICATIONS Joe apparent silence of specifications as to any detail, or the apparent omission from it oi a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only rzlatcrial and workmanship of the finest quality are 10 he used. All interpretations of specifications shall he made on the basis of this statement. 'File iter»s Furnished under this cc)tttract shall be new, unused of the latest. product in production to commercial trade and shall be of the highest quct ky as to materials used and workmanship. Manufacturer furnisbing these items shall he experienced in design and construction of such hems and shall he an established supplier of the item bid. TERNIiNATION Brazos County reserves the right to terminate the contract for default Tofferor hreadws any of the terms therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right. of termination is in addition to and not in lieu of' any other remedies which Brazos County may have in lave or equity. Default may be construed as, but not limited to, failure to deliver the proper foods and /or services '`within the proper amount of time. and /or to properly perform any and all services required to Brazos County's satisfaction and/or to meet: all other obligations and requirements. Brazos County may terminate the contract without cause upon thirty (30) flays written notice. POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCL CONTRACTol2'S iNSURANCE The Contractor /Contractor, belore starting work for Brazos County, must furnish Brazos County a Certificate of Insurance or otber acceptable evidence from a reputable insurance co pan) or companies with an A.M. Hest Rating of AA@ (such companies to he acceptable to Brazos County} licensed to write insurance in the state of I eras. showing that the Contract is covered by the insurance as lollOwS! (1) Statutory Workers Compensation insurance who Fmphyers Liability 111stlranCe in the amount of SQ00000 In the event any work is sublet, the Contractor shall require the subcontractor similarly to provide the same coverage and shall himself acquire evidence of such coverage on hehalf of the subcontractor. (TLC Sec. 40LOI i ) (2) Commercial General Liability Insurance with a S 1,000,000 Combined Single Limit. The Police shall be on the Comprehensive General I..iahlllty 198&90 occurrence form. and shall include coverage- for acts of independent contractors, and shall name 131 County as an additional insured. Waiver ol subrogation is required, No claims made policies ire _ accep table witho prior�apvwo bv the Com Court \Tan germs Went F �v d— � VOI. Pg' SOQ Continuation Sheet BRAZOS COUNTY, TEXAS (3) Automobile Public Liability Insurance propelled vehicles used in connection Waiver of subrogation is required. SOQ Request No. 20II -41 Page 5 of 7 Pages with a $ 500,000 Combined Single Limit, in all self - with the contract, whether owned, non -owned or hired. The Certificate of Insurance furnished to Brazos County shall contain a provision that coverage under such policies shall not be canceled or materially changed until at least 30 days prior written notice has been given to Brazos County LIMITATIONS The parties are aware that there are constitutional and statutory limitations on the authority of Brazos County to enter into certain terms and conditions of the Agreement, including, but not limited to, authorizations of the placement of liens on Brazos County property; disclaimers and limitations of warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of legal rights, remedies, requirements and processes; limitations of periods to bring legal action; granting control of litigation or settlement to another party; liability for acts or omissions of third parties; payment of attorneys' fees; dispute resolution; indemnities; and confidentiality (collectively, the "Limitations "). Any Agreement terms and conditions related to the Limitations will not be binding on Brazos County except to the extent authorized by the laws and Constitution of the State of Texas. COVERAGES/WAGES Nothing in this Agreement shall be construed as making Brazos County responsible for the payment of compensation and /or any benefits for Contractor including health, property, motor vehicle, workers' compensation, disability, death, and dismemberment insurance for the Contractor's employees and /or equipment. Nothing in the Agreement shall be construed as making Brazos County responsible for wages, materials, logistical support, equipment, and related travel expenses incurred by the Contractor. SOVEREIGN IMMUNITY The parties understand that Brazos County does not waive or relinquish any immunity or defense on behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this Agreement and the performance of the covenants contained herein. Further. Brazos County is not responsible for any civil liability that arises from any act or omission made within the course and scope of this Agreement. The Parties understand and agree that Brazos County does not assume civil liability under any theory of law for the actions of the Contractor in providing services hereunder. NOTICES Notices shall be mailed to the addresses designated herein or as may be designated in writing by the parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the following addresses: BRAZOS COUNTY: Brazos County, Texas Duane Peters, Brazos County Judge 200 South Texas Avenue, Suite 332 Bryan, Texas 77803 P Vol. 15o a� SOQ Continuation Sheet BRAZOS COUNTY, TEXAS SOQ Request No. 2011 -41 Page 6 of 7 Pages CONTRACTOR: Sales Contact Name: Phone Number: Billing Info: 5��.�u 5►i+'VG, 9`74- y!Z !JS`1 - P. 0, 1 1 rx t2z9z Cg ; - ]-27yZ ��n Par �i 7Ui `i! z - v +5`7 Pc� gc✓ 1zz9 z c5, it "77 -7 ASSIGNABILITY This agreement may not be assigned without the prior written permission of Brazos County. FISCAL FUNDING CLAUSE Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the Agreement and any extensions thereto. WAIVERS No waiver by either party hereto of any term or condition of this Agreement shall be deemed or construed to be a waiver of any other term or condition or subsequent waiver of the same term or condition. ENTIRE AGREEMENT This Agreement represents the entire and integrated agreement between Brazos County and the Contractor and supersedes all prior negotiations, representations, or agreements, either written or oral. This Agreement may only be amended by written instrument approved and executed by the parties. AVAILABILITY AND RETENTION OF RECORDS All records relating to the service provided under this contract and supporting documentation for invoices submitted to Brazos County by the Contractor shall be retained and made available by the Contractor for audit by Brazos County, it duly authorized representatives, the State of Texas (including, but not limited to the Auditor of the State of Texas, hnspector General or duly appointed law enforcement officials) and agencies of the United States Government. Such records shall be returned by Contractor and made available for any time period required by state or federal law. if changes occur in the governing state or federal law, regarding retention records, Contractor shall comply with such changes. If an audit is initiated before the expiration of such time periods required by state or federal law regarding retention of records, the Contractor shall retain such records until the audit is concluded and all issues resolved. Contractor shall provide Brazos County with copies of such audits that be conducted with respect to the contract. AUDIT RESPONSIBILTY The Contractor shall be responsible for receiving, replying to and /or complying with any audit exception by appropriate federal, state or local audit directly related to the provision of this contract. The Contractor shall repay to Brazos County the full amount received for duplicate billings, erroneous billings, false or deceptive claims. The Contractor recognizes and agrees that Brazos County may withhold any money due and recover through any appropriate method any money erroneously paid under this contract if evidence exists of less than full compliance with this contract. vas. I GO Pg 99 SOQ Continuation Sheet SOQ Request No. 2011 -41 BRAZOS COUNTY, TEXAS Page 7 of 7 Pages INDEMNIFICATION The Contractor shall defend, indemnify and save harmless Brazos County and all its officers, agents, and employees from all suits, actions, or claims of any character, name and description including attorney's fees expenses brought for or on account of any injuries or damages received or sustained by any person or persons or property, by or from the said Contractor or his employees or by or in consequence of any negligence in safeguarding the work, or through the use of unacceptable materials in construction of the work, or by or on account of any act of omission, the Worker Compensation Law or any other law, ordinance, order or decree, and so much of the money due the said Contractor under and by virtue of his contract as shall be considered necessary by Brazos County may be retained for the use of Brazos County, or in case no money is due, his sureties shall be held until suit or suits, action or actions, claim or claims for injury or damages as aforesaid shall have been settled and satisfactory evidence to that effect furnished Brazos County. Contractor shall defend, indemnify and save harmless Brazos County, its officers, agents and employees in accordance with this indemnification clause regardless of whether the injury or damage is caused in part by Brazos County, its officers, agents or employees. The undersigned affirms that they are duly authorized to execute this contract, that this proposal has not been prepared in collusion with any other Proposer, and that the contents of this proposal have not been communicated to any other Proposer prior to the official opening of this proposal. The signatory also agrees to all provisions and specifications of this contract. Signed B 72__ Title: Typed Name: .5#1 i l A i'q. 5 M l f /J Company Name: G+ � I; "��PSS AL Nean'IAl, LLe- Phone No. �- qc)� 89 1 Mailing Address: VO. r ^y( P. O. Box or Street d City State Zip Employer Identification Number: obi � - 3 D a 9 ` C Aq Social Security Number: & ) JA Approve�rby Co mi sioner's Co this _ day of 1 by holding the position of , ' oe v ®r. 50 go SOQ 2011 -41 SPECIFICATIONS FOR JANITORIAL CONTRACT: October 1, 2011 – September 30, 2013 Brazos County is soliciting quotations for janitorial service for three (3) Brazos County Buildings and some temporary sites (if activated)_ Prices must be effective for a period of two (2) years with an option to renew for up to two (2) additional one (1) year periods. It is recommended that each facility be visually inspected by the vendor for quoting purposes. The square footage given is the size of the building but might not be the actual square footage needing to be cleaned. Two separate quotes will need to be provided for Justice Of The Peace Precinct 1. This building is located at 12845 FM 2154, Suite 180, College Station, TX, and has approximately 2,742 square feet. Quote # 1 will need to be for service that shall be provided one (1) time each week, either Thursday or Friday, after 5:00 p.m. Quote # 2 will need to be for service that shall be provided one (1) time every other week, on either Thursday or Friday, after 5:00 p.m. Once the quotes for these two requests are received, the department will determine which frequency is preferred. The winning bidder will be notified accordingly. The Justice Of The Peace Precinct 3 is located at 100 Anderson Street, College Station, TX, and has approximately 2,936 square feet. Services for the Anderson Building shall be provided two times weekly, Wednesday and any one of Friday, Saturday, or Sunday after 5:00 p.m. The Court Annex building is located at 3030 East 29 Street, Suite 116, College Station, TX, and has approximately 6,000 square feet. Service for the Court Annex building shall be provided twice a week, Monday and Wednesday, after 5:00 p.m. Janitorial Services will not be needed during County holidays or during the weeks of Thanksgiving and Christmas. Therefore the month of November and December should be quoted with Holidays in mind. The dates of County Holidays will be provided to the winning bidder. Specifications are: • Vacuum carpeted areas each service date • Sweep or dust mop hard floor surfaces each service date • Empty all trash cans and replace can liners each service date. Put full trash bags in dumpster or trash receptacle as appropriate. • Clean and sanitize toilet bowls, urinals, hand basins, and sinks in bathrooms each service date • Clean all glass and mirrors in bathrooms each service date • Clean break room each service date • Clean all windows including front windows and doors each service date • Dust desks and counter each service date • Damp mop hard floor surfaces once a week • Roll outside trash receptacle to curb for city pickup on appropriate days (Wed. & weekend) —FOR ANDERSON LOCATION ONLY • Cleaning supplies and equipment are to be supplied by vendor (excluding can liners and restroom supplies such as paper towels, toilet tissue, hand soap, & deodorants) Exhibit A Page 1 of 4 o 3© 150 P Brazos County is also soliciting quotations for the newly appointed location for Special Needs Evacuees in case of any emergencies. The location will be at the Brazos Center at 3232 Briarcrest Drive, Bryan TX and has approximately 15,000 square feet. The Janitorial Service for this location will only be needed during emergency situations to include but not limited to any Natural or Man -made Disasters, etc. that would cause evacuees to be sent to Brazos County. NOTE: JANITORIAL PERSONEL WILL NOT BE EXPECTED TO HANDLE ANY MEDICAL WASTE AT ANY EMERGENCY LOCATION. The Janitorial Services for these Emergency Events may also include three (7) Bathroom /Shower Trailers that would be utilized for evacuee locations in Brazos County to include but not limited to the Brazos Center, Reed Arena, or other locations to be determined. The two (6) Restroom Trailers are approximately 18 feet by 6 feet with two full bathrooms each. The Shower Trailer is approximately 26 feet by 8 feet 4 inches with 8 showers. Vendor should quote service for each type of trailer. Brazos County will only dispatch these trailers on an as needed basis, and may not dispatch all the trailers at once. Each trailer will need to be sanitized when cleaned. NOTE: IN THE EVENT THESE LOCATIONS ARE ACTIVATED AS EMERGENCY SHELTERS, THEY WILL NEED TO BE SERVICED EVERY DAY THAT IT IS OCCUPIED. BACKUP STAFF: The Contractor shall maintain and show evidence satisfactory to Brazos County of an adequate back up labor force and supervisory staff to be able to immediately assist the property in case of flood, fire, hurricane, natural or man -made disasters or any other emergency. A program for the initiation of such back -up, i.e., responding to the aforementioned emergencies, is to be developed and in place in accordance with the approval of Brazos County, EMERGANCY CONTACT INFORMATION: The contractor must submit to Brazos County a list of at least three emergency telephone numbers of management level supervisory personnel, other than the local branch office number or answering service, who are authorized to dispatch backup working crews in the event of a request by Brazos County. The Contractor will update these emergency numbers immediately as required throughout the term of this service contract. • Vendor must sign and agree to all terms and conditions of Brazos County Service Contract Attached or it will not be valid. • Successful Bidder must provide evidence of Workman's Comp, General Liability and Automobile Insurance prior to award. • Quotations should reflect a monthly charge, with each location shown separately below. To make arrangements to visually inspect FM 2154 Iocation (JP Pct. 1), please call Mary at 979- 695 -0136 during regular business hours. To make arrangements to visually inspect Anderson St. location (JP Pct. 3), please call Barbie at 979 - 693 -2695 during regular business hours. To make arrangements to visually inspect the Brazos Center location, please call Shelley Turek at 979- 776 -8338 during regular business hours. To make arrangements to view the 29` St location, Exhibit A Page 2 of 4 VOL i �J Pg. 31 -- please call Kim Harris at 979- 361 -4266. The Trailers will not be available for visual inspection; therefore; attached are the layouts of each trailer type. For all other questions, please call Leslie Williams at 361 -4294. Please fax your quotations to (979)361 -4293, email to Iwilliams iDco.brazos.tx.us or mail to 200 South Texas Ave Suite 352, Bryan, TX 77803. Quotes must be received by Brazos County Purchasing Department by 5:00 p.m. Tuesday, August 23, 2011 or they will not be considered. Solicitation for Quotes REGULAR WEEKLY CLEANING EMERGENCY EVENTS ONLY Location Square Feet Cost/Month Cost of Location Times Per Week (excluding November and Shower Trailer Layout attached November and December -due to December ) Holiday week FM 2154 1 time/week Twice/Day as needed Quote # 1 (Thursday or Friday I ,^c 7 Y. ,,o (moo zaS, 1 time every Daily as needed FM 2154 other week Bathrooms Quote # 2 (Thursday or TwiceMa Friday) q 7. 1/ /10o 2 times/week Anderson (Wednesday and Friday) :Z$'l.It / Mo 2 times /week 29 Street (Monday and Wednesday) Syd 71 LIP Y oS, ss fi�vo . EMERGENCY EVENTS ONLY Location Square Feet Times Per Week Cost/Week 3usrd ,,, 7 J w!= Shower Trailer Layout attached Twice/Day as needed Bathroom Trailer Layout attached Twice/Day as needed 15 , cp r 't"rwteA_ mor Daily as needed Brazos Center Please call Shelley Bathrooms TwiceMa Exhibit A Page 3 of 4 rum @x 5 ® Vol. P 3 a Emergency Names and Numbers: 1. 5 k'I;1a .tt, 2. k f ,71 3. La ""- 9.ea,d q74 45G- s' S `l l Regular Contact Name and Number: 1. S 4�44 _44, 5,,,9A q" i9- - 7 n 3- `69 The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other bidder, and that the contents of this bid have not been communicated to any other bidder prior to the official opening of this bid. Furthermore, the bidder affirms that they are willing and capable of performing the services entailed in this bid or providing the goods described in this bid, and agrees to do so for the term of this contract. The bidder also agrees to all of the terms and conditions contained in this document and agrees to be held to them for the term of this contract. Signature of Authorized Representative: Printed Name: S4 Gi 1,4 II4 . 6M Vendor Name: C�o_c�.,c< LLB Date: Exhibit A Page 4 of 4 3 Vol. � � � P�. 3 ca a co N O N O a N v y O n d d � 7 � r O � n C N C m y x m I v m bo4 40 C N N m D � OI t. to C N N O O V 0 o m a N CD O m Ln a O V t � T A O N O co O n S 7 0 d w 07 N N C4 O O fj1 n O O p d 7 O 2 O J Co o o° w m to D S �, M V w - 0 (p � O O N O d ,,, v to O � O 6 O V A to L C O O O y O d I C 0 y .T C �l 5� C A o G V1 Ol n � O � � n `Vol. t `JU O n A% 2 d C d O n O O rr (D O 1 1 N O o p O N i fC a 9 fD -+ 5 d o � W � fD Z n ID N SOQ 2014-42 SPECIFICATIONS FOR FIRE EXTINGUISHER AND SPRINKER SYSTEM TNPECTIONS CONTRACT October 1, 2011- September 30, 2013 Brazos County is soliciting quotations for an Annual Contract for inspection and maintenance of Fire Extinguishers and Sprinkler Systems at various Brazos County locations. Price quoted must be for a two (2) year period, with an option for renewal for two (2) additional one (1) year periods. To arrange a visual inspection of locations, or for technical questions, please call the Maintenance Director at (979)361 -4460. For all other questions, please call Leslie Williams, Brazos County Purchasing at (979)361 -4294. SPECIFICATIONS: Fire Extinguishers, Risers and Fusible Links: 1. Annually • Inspect Fire Extinguishers • Hydro Testing • Inspect Fusible Links • Inspection of Risers Annually • Inspection of Fire Hoses Annually 2. Semi - Annually • Inspect fire suppression systems Semi - Annually • Each inspection marked with updated tag indicating the date of inspection and Inspector Initials • Locations include all Brazos County buildings and rented property. Locations and count of extinguishers are attached. Sprinklers: • Inspect sprinkler or misting systems in Jails annually Locations of Sprinkler Systems to be inspected: 1. Brazos County Detention Facility, Sandy Point Road, Bryan 2. Brazos County Juvenile Detention Facility, Highway 21 West, Bryan 3. Brazos County Low Risk Facility,, Sandy Point Road, Bryan NOTE: Report of findings for inspections and or testing will need to be delivered to the Maintenance Director upon completion. • Successful bidder must provide evidence of Workers' Compensation and General Liability and Automobile Insurance prior to award. • Successful bidder must agree to the attached contract Exhibit "A" r Vol. PaoP 1 of fg. �e i todeo Arena . 7 = = 4 0 • !i Please fax your quotations to (979)361 -4293, email to hi!illianisC&.co.brazos.tx.us or mail to 200 South Texas Ave Suite 352, Bryan, TX 77803. Quotes must be received by Brazos County Purchasing Department by 5 :00 p.m. Tuesday, August 23, 2011 or they NvilI not be considered. Solicitation for Quotes Type of Frequency of Cost/Unit Inspection Inspection Fire Annual c� Extinguisher Hydro Testing o � of Portable Fire Annual / 3 — Extinguishers Fusible Links Annual 75— Sprinkler System Riser Annual / 0 Test Annual =� Fire Hose Suppression Serra- Annual System Replacement of System Fusible Semi - Annual °--° Links The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other bidder, and that the contents of this bid have not been communicated to any other bidder prior to the official opening of this bid. Furthermore, the bidder affirms that they are willing and capable of performing the services entailed in this bid or providing the goods described in this bid, and agrees to do so for the term of this contract. The bidder also agrees to all of the terms and conditions contained in this document and agrees to be held to them for the term of this contract. Signature of Authorized Representative: Printed Name: 1'1 Vendor Name: UOV ' ti--'�_ �� Date: W66 1 I I_ Exhibit "A" 1 GO Pnon .1 of Z P 3 VOI. t g. FIRE EXTINGUSHER AND SPRINKLER INSPECTIONS ANNUAL CONTRACT BRAZOS COUNTY PURCHASING DEPT. Brazos County Courthouse 200 S. Texas Ave., Ste. 352 Bryan, Texas 77803 Telephone (979) 361 -4294 SOQ Request No. 2011 -42 Page 1 of 7 Pages GENERAL REQUIREMENT FOR CONTRACT I, as a duly authorized representative of "Contractor" willingly attest to perform (or deliver) as per Exhibit "A" for Brazos County for the period of October 1, 2011 through September 30, 2013. 1 further agree to all of the provisions and specifications contained in this contract. ASSIGNMENT The successful offeror may not assign, sell or otherwise transfer this contract without written permission of Brazos County Commissioners Court. Should there be a change in ownership or management; the contract shall be terminated unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. AWARD Brazos County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in accordance with the laws of the State of Texas, to waive any formality or irregularity, to make awards to more than one offeror, to reject any or all bids. CONTRACT OBLIGATION Brazos County Commissioners Court must award the contract and Brazos County Judge or other person authorized by Brazos County Commissioners Court must sign the contract before it becomes binding on Brazos County or the offerors. Department heads are NOT authorized to sign agreements for Brazos County. Binding agreements shall remain in effect until all products and/or services covered by this purchase have been satisfactorily delivered and accepted. QUANTITIES The quantities specified in this agreement are estimates only. Brazos County does not guarantee to purchase any minimum quantities or services other than those listed on a purchase order. CONTRACT RENEWALS Renewals may be made ONLY by written agreement between Brazos County and the offeror. Any and all price escalations shall not be accepted and shall be considered a non - response. After the initial award period, this contract can be renewed for 1 (one) additional 1 (one) year period if approved by Commissioner's Court and Contractor. Vol. Go p 39 SOQ Continuation Sheet SOQ Request No. 2011 -42 BRAZOS COUNTY, TEXAS Page 2 of 7 Pages HOLD HARMLESS AGREEMENT Contractor, the successful offeror, shall indemnify and hold Brazos County harmless from all claims for personal injury, death and /or property damage resulting directly or indirectly from contractor's performance. Contractor shall procure and maintain, with respect to the subject matter of this bid, appropriate insurance coverage including, as a minimum, public liability and property damage with adequate limits to cover contractor's liability as may arise directly or indirectly from work performed under terins of this bid. Certification of such coverage must be provided to Brazos County upon request. INSPECTIONS & TESTING Acceptance of merchandise, work, and /or equipment provided shall be made by Brazos County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to Brazos County of any and all documentation as may be required. ADDITION /MODIFICATION OF LOCATIONS OR SERVICES Brazos County reserves the right to add locations as these additional locations may be required. Locations to be added may include, but not limited to, expansions or additions to existing facilities and acquisition or construction of new properties. In the event that Brazos County makes significant structural changes to an existing facility that impacts the contractor's cost in providing the services anticipated by this contract such change may be treated as a new facility and the procedures provided for in this section may be followed in determining an appropriate price. In the event Brazos County wishes to add other locations to a group under the Contract, a quotation will be solicited from the incumbent contractor in good standing for the group in which the new location is appropriately situated. In the event Brazos County shall sell, vacate, abandon, or otherwise dispose or terminate a location to which the contract applies, all existing contracts or agreements or services applicable to such location, the portion of this contract that applies to such locations is terminated. All remaining portions of the contract will remain intact. Brazos County will endeavor to give the Contractor written notice of such termination of locations a minimum of thirty (30) days in advance. INVOICES & PAYMENTS Payments to Contractors will not be made if the Contractor cannot produce a Brazos County Purchase Order. Offerors shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the purchase order number. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and /or is otherwise incorrect, shall be corrected by the Contractor. When multiple deliveries and /or services are required, the offeror may invoice following each delivery or performance of service and Brazos County will pay on invoice with in thirty (30) days upon receipt of invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis only. The Contractor will provide an invoice for each month in which Brazos County is responsible for payment, during the duration of the contract. Prior to any and all payments made for goods and/or services provided under this contract, the offeror should provide his Taxpayer Identification Number or social security number as applicable. This information must be on file with Brazos County Auditor's office. Failure to provide this information may result in a delay in payment and /or back -up withholding as required by the Internal Revenue Service. Vol. 5 0 ��. 3 9 SOQ Continuation Sheet SOQ Request No. 2011 -42 BRAZOS COUNTY, TEXAS Page 3 of 7 Pages PRICING Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated on the Pricing/Delivery Information form. Prices shall be all inclusive: No price changes, additions, or subsequent qualifications will be honored during the course of the contract. All prices must be written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be prepaid by the contractor and included in the bid prices. If there arc any additional charges of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant costs or forfeit the right to payment for such items. Where unit pricing and extended pricing differ, unit pricing prevails. TAXES Brazos County is exempt from all federal excise, state and local taxes unless otherwise stated in. this document. Brazos County claims exemption from all sales and/or use taxes under Texas Tax Code §151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written request to Brazos County Purchasing Agent. GOVERNING FORMS In the event of any conflict between the terms and provisions of these requirements and the specifications, the specifications shall govern. In the event of any conflict of interpretation of any part of this overall document, Brazos County's interpretation shall govern. In the event of a conflict between the terms, conditions, provisions, and specifications of this document and any other terms, conditions, provisions, and specifications provided by the Contractor; the terms of this document shall supersede. GOVERNING LAW This bid solicitation is governed by the competitive bidding requirements of Brazos County Purchasing Act, Texas Local Government Code, §262.021 et seq., as amended. Offerors shall comply with all applicable federal, state and local laws and regulations. Offeror is further advised that these requirements shall be fully governed by the laws of the State of Texas and that Brazos County may request and rely on advice, decisions and opinions of the Attorney General of Texas and Brazos County Attorney concerning and portion of these requirements. DISQUALIFICATION OF OFFEROR Upon signing this bid document, an offeror offering to sell supplies, materials, services, or equipment to Brazos County certifies that the offeror has not violated the antitrust laws of this state codified in Texas Business and Commerce Code §15.01, et seq., as amended, or the federal antitrust laws, and has not communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. Any or all bids may be rejected if Brazos County believes that collusion exists among the offerors. Bids in which the prices are obviously unbalanced may be rejected. If multiple bids are submitted by an offeror and after the bids are opened, one of the bids is withdrawn, the result will be that all of the bids submitted by that offeror will be withdrawn; however, nothing herein prohibits a Contractor from submitting multiple bids for different products or services. VOL- [ ' Pg.- O SOQ Continuation Sheet SOQ Request No. 2011-42 BRAZOS COUNTY, TEXAS Page 4 of 7 Pages SEVERABILITY If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specifications shall be held invalid, such holding shall not affect the remaining portions of these requirements and the specifications and it is hereby declared that such remaining portions would have been included in these requirements and the specifications as though the invalid portion had been omitted. SILENCE OF SPECIFICATIONS The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship of the finest quality are to be used. All interpretations of specifications shall be made on the basis of this statement. The items furnished under this contract shall be new, unused of the latest product in production to commercial trade and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be experienced in design and construction of such items and shall be an established supplier of the item bid. TERMINATION Brazos County reserves the right to terminate the contract for default if offeror breaches any of the terms therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which Brazos County may have in law or equity. Default may be construed as, but not limited to, failure to deliver the' proper goods and /or services within the proper amount of time, and/or to properly perform any and all services required to Brazos County's satisfaction and /or to meet all other obligations and requirements. Brazos County may terminate the contract without cause upon thirty (30) days written notice. POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE CONTRACTOR'S INSURANCE The Contractor /Contractor, before starting work for Brazos County, must furnish Brazos County a Certificate of Insurance or other acceptable evidence from a reputable insurance company or companies with an A.M. Best Rating of AA@ (such companies to be acceptable to Brazos County) licensed to write insurance in the state of Texas, showing that the Contract is covered by the insurance as follows: (1) Statutory Workers Compensation Insurance with Employers Liability Insurance in the amount of $1,000,000. In the event any work is sublet, the Contractor shall require the subcontractor similarly to provide the same coverage and shall himself acquire evidence of such coverage on behalf of the subcontractor. (TLC See. 401.011) (2) Commercial General Liability Insurance with a $ 1,000,000 Combined Single Limit. The policy shall be on the Comprehensive General Liability 1986/90 occurrence form, and shall include coverage for acts of independent contractors, and shall name Brazos County as an additional insured. Waiver of subrogation is required. No claims made policies are acceptable without prior approval by the Commissioners Court/Risk Management. Vol. 110-0 Pg. 1 SOQ Continuation Sheet BRAZOS COUNTY, TEXAS (3) Automobile Public Liability Insurance propelled vehicles used in connection Waiver of subrogation is required. SOQ Request No. 2011 -42 Page 5 of 7 Pages with a S 500,000 Combined Single Limit, in all self - with the contract, whether owned, non -owned or hired. The Certificate of Insurance furnished to Brazos County shall contain a provision that coverage under such policies shall not be canceled or materially changed until at least 30 days prior written notice has been given to Brazos County LIMITATIONS The parties are aware that there are constitutional and statutory limitations on the authority of Brazos County to enter into certain terms and conditions of the Agreement, including, but not limited to, authorizations of the placement of liens on Brazos County property; disclaimers and limitations of warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of legal rights, remedies, requirements and processes; limitations of periods to bring legal action; granting control of litigation or settlement to another party; liability for acts or omissions of third parties; payment of attorneys' fees; dispute resolution; indemnities; and confidentiality (collectively, the "Limitations "). Any Agreement terms and conditions related to the Limitations will not be binding on Brazos County except to the extent authorized by the laws and Constitution of the State of Texas. COVERAGES/WAGES Nothing in this Agreement shall be construed as making Brazos County responsible for the payment of compensation and/or any benefits for Contractor including health, property, motor vehicle, workers' compensation, disability, death, and dismemberment insurance for the Contractor's employees and/or equipment. Nothing in the Agreement shall be construed as making Brazos County responsible for wages, materials, logistical support, equipment, and related travel expenses incurred by the Contractor. SOVEREIGN IMMUNITY The parties understand that Brazos County does not waive or relinquish any immunity or defense on behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this Agreement and the performance of the covenants contained herein. Further, Brazos County is not responsible for any civil liability that arises from any act or omission made within the course and scope of this Agreement. The Parties understand and agree that Brazos County does not assume civil liability under any theory of law for the actions of the Contractor in providing services hereunder. NOTICES Notices shall be mailed to the addresses designated herein or as may be designated in writing by the parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the following addresses: BRAZOSCOUNTY: Brazos County, Texas Duane Peters, Brazos County Judge 200 South Texas Avenue, Suite 332 Bryan, Texas 77803 Vol. p 5 D Pg. 4 a SOQ Continuation Sheet BRAZOS COUNTY, 'r ERAS SOQ Regi:est No. 2011-42 Page 6 of 7 Pages CONTRACTOR: Sales Contact Name: Phone Number: Billing Info: vC1 Gnx) (A hn k: at�w c ASSIGNABILITY This agreement may not be assigned without the prior written permission of Brazos County. FISCAL FUNDING CLAUSE Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the Agreement and any extensions thereto. WAIVERS No waiver by either party hereto of any term or condition of this Agreement shall be deemed or construed to be a waiver of any other tenn or condition or subsequent waiver of the same term or condition. ENTIRE AGREEMENT This Agreement represents the entire and integrated agreement between Brazos County and the Contractor and supersedes all prior negotiations, representations, or agreements, either written or oral. This Agreement may only be amended by written instrument approved and executed by the parties. AVAILABILITY AND RETENTION OF RECORDS All records relating to the service provided under this contract and supporting documentation for invoices submitted to Brazos County by the Contractor shall be retained and made available by the Contractor for audit by Brazos County, it duly authorized representatives, the State of Texas (including, but not limited to the Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and agencies of the United States Government. Such records shall be returned by Contractor and made available for any time period required by state or federal law. If changes occur in the governing state or federal law, regarding retention records, Contractor shall comply with such changes. If an audit is initiated before the expiration of such time periods required by state or federal law regarding retention of records, the Contractor shall retain such records until the audit is concluded and all issues resolved. Contractor shall provide Brazos County with copies of such audits that be conducted with respect to the contract. AUDIT RESPONSIBILTY The Contractor shall be responsible for receiving, replying to and/or complying with any audit exception by appropriate federal, state or local audit directly related to the provision of this contract. The Contractor shall repay to Brazos County the full amount received for duplicate billings, erroneous billings, false or deceptive claims. The Contractor recognizes and agrees that Brazos County may withhold any money due and recover through any appropriate method any money erroneously paid under this contract if evidence exists of less than full compliance with this contract. 1 5 D leg. VOL SOQ Continuation Sheet SOQ Request No. 2011 -42 BRAZOS COUNTY, TEN Page 7 oi'7 Pages fNTDEMNIFICATION The Contractor shall defend, indemnify and save harmless Brazos County and all its officers, agents, and employees from all suits, actions, or claims of any character, name and description including attorney's fees expenses brought for or on account of any injuries or damages received or sustained by any person or persons or property, by or from. the said Contractor or his employees or by or in consequence of any negligence in safeguarding the work, or through the use of unacceptable materials in construction of the work, or by or on account of any act of omission, the Worker Compensation Law or any other law, ordinance, order or decree, and so much of the money due the said Contractor under and by virtue of his contract as shall be considered necessary by Brazos County may be retained for the use of Brazos County, or in case no money is due, his sureties shall be held until suit or suits, action or actions, claim or claims for injury or damages as aforesaid shall have been settled and satisfactory evidence to that effect furnished Brazos County. Contractor shall defend, indemnify and save harmless Brazos County, its officers, agents and employees in accordance with this indemnification clause regardless of whether the injury or damage is caused in part by Brazos County, its officers, agents or employees. The undersigned affirms that they are duly authorized to execute this contract, that this proposal has not been prepared in collusion with any other Proposer, and that the contents of this proposal have not been communicated to any other Proposer prior to the official opening of this proposal. The signatory also agrees to all provisions and specifications of this contract. Signed By: '/ ZGt!' L Title: N. Typed Name: 'vnq) � n){' Company Name: _ ay 1 S 1 r e Qu I1(J'( c Phone No. � �� - -� 3�� Mailing Address: 4( E1 t'1 P. O. Box or Street City ` State zip Employer Identification Number: ,h(0 - t 0 - 1 2�3 a Social Security Number: � Ap o ed by ' Si em's Court on this day of Y 011b holding the position of r) 141 tOne VOL 1 5o Pg. 44 STANDARD PURCHASE TERMS AND CONDITIONS DEPARTMENT OF PURCHASING BRAZOS COUNTY, TEXAS Seller and Buyer agree as follows: 1. SELLER TO PACKAGE GOODS - Seller will package goods in accordance with good commercial practice. Each shipping container shall be clearly and permanently marked as follows: (a) Seller's name and address: (b) Consignee's name, address and purchase order or purchase release number and the supply agreement number d applicable; (c) Container number and total number of containers, e.g. box 1 of 4 bones, and (d) the number of the container bearing the packing slip. Seller shah bear cost of packaging unless otherwise provided. Goods shall be suitably packed to secure lowest transportation costs and to conform with requirements of common carriers and any applicable specifications. Buyer's count or weight shall be final and conclusive on shipments not accompanied by packing lists. 2. Vendor warrants, promises, and represents that all components, systems and services that are provided as a result of entering into this contract, whether specifically required by the contract or not, shall be Year 2000 compliant 'Yea 2000 compliant' shall mean that all components, systems and services shah operate accurately and in the manner intended as they relate to date related operations when given a valid date containing century, year, month and day. 13. SAFETY WARRANTY - Seller warrants that the product sold to Buyer shall conform to the standards promulgated by the U.S. Department of Labor under the Occupational Safety and Health Ad of 1970. In the event the product does not conform to OSHA standards, Buyer may return the product for correction or replacement at the Sellers expense. in the event the Seller faits to make the appropriate correction within a reasonable time, correction made by Buyer will be at Seller's expense. 14. NO WARRANTY BY BUYER AGAINST INFRINGEMENTS- Bidder warrants that all applicable patents and Copyrights which may exist on items bid upon have been adhered to and hither warrants that Brazos County shalt not be liable for any infringement of those rights. Seller agrees to defend Brazos County in any legal cause of action resulting from any violations to existing patents, licenses, or copyrights applicable to items sold hereunder. 15. RIGHT OF INSPECTION - Buyer shall have the right to inspect the goods at delivery before accepting Them. 3. SHIPMENT UNDER RESERVATION PROHIBITED - Seller is not authorized to ship the goods under reservation and no lender of a bill of lading will operate as a tender of goods. 4. TITLE & RISK OF LOSS - The title and risk of loss of the goods shall not pass to Buyer until Buyer actually accepts the goods at the point or points of delivery. 5. FOB POINT - Delivery of all products under this contract shall be made Free On Board to final destination, at the address shown in this contract or as indicated on each Delivery Order placed against this contract. The title and risk of loss of The goods shall not pass to Brazos County until receipt and acceptance takes place at the F.O.B. point 6. NO REPLACEMENT OF DEFECTIVE TENDER - Every tender or delivery of goods must fully comply with all provisions of this contract as to fire of delivery, quality and the like. N a tender is made which does not fully conform, this shag constilula a breach and Seger shall not have the right to substitute a conforming tender, provided, where the time for performance has not yet expired, The Seger may seasonably notify Buyer of his intention to Cure and may then make a corrfortning tender within the contract ilme but not afterward. 7. PLACE Of DELIVERY - The place of delivery shall be that set forth in the block of the purchase order release entitled 'Delver To'. Any change thereto shall be effected by modification as provided for in Clause 20,'Modihcations', hereof. The terms of this agreement are 'no arrival, no sale. 8. INVOICES AND PAYMENTS a. Seller shall submit separate invoices on each purchase order or purchase release after each delivery. Invoices shall indicate the purchase order or purchase release number and the supply agreement number, IT applicable. Invoices shall be itemized and transportation charges, if any, shag be listed separately. A copy of the bill of lading, and the freight waybill when applicable, should be attached to the invoice. Mal to: Brazos County Auditors Office, 300 East 26th Street, Suite 314, Bryan, Texas 77803. Payment shall not be due until the above instruments are submitted alter delivery. Suppliers should keep the Auditors Office advised of any charges in your remittance addresses. b. Buyer's obligation is payable only and solely from funds available for the purpose of this purchase. Lack of fumds shall reader this contract null and void to the extent funds are not available and any delivered but unpaid for goods will be returned to Seller by Buyer. c. Do not include Federal Excise, Stale, County, or City Sales Tax. The County shall furnish tax exemption certificate upon request. 9. GRATUITIES - The Buyer may, by written notice to the Seger, cancel this contract without liability to Seiler if it is determined by Buyer that gratuities, in the fort of entertainment, gifts, or otherwise, were offered or given by the Seller, or any agent or representative of the Seller, to any officer or employee of Brazos County with a view toward securing a contract or securing favorable treatment with respect to the awarding or amending, or the making of any determinations with respect to The performing of such a contract. In the event this contract is canceled by Buyer pursuant to this provision, Buyer shall be entitled, in addition to any other rights and remedies, to recover or withhold the amount of the cost incurred by Seger in providing such gratuities. 10. SPECIAL TOOLS & TEST EQUIPMENT - If the price stated on the face hereof includes the cost of any special tooling or special test equipment fabricated or required by Seller for the purpose of filing this order, such special lolling equipment and any process sheets related thereto shall become the property of the Buyer and to the extent feasible shat be identified by the Seller as such. 11, WARRANTY PRICE a. The price to ba paid by the Buyer shall be that contained h Sellers bid which Seller warrants b be no higher than Seller's current prices on orders by others for products of the kind and specification covered by this agreement for similar quantities under similar or like conditions and methods of purchase. In the event Seder beaches this warranty, the prices of the items shall be reduced to the Sego's current prices on orders by others, or In the aftenralive. Buyer may cancel this centraet without liability to Seller for breach or Sellers actual expense. b. The Seller warrants that no person or Wing agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for rxrrmmission, percentage, brokerage, or contingent fee excepting bona fide employees of bona tide established commercial or selling agencies maintained by the Seller lot the purpose of securing business. For breach or violation of this warranty the Buyer shall have the right In addition to any other right or rights to cancel this contract without labiity and to deduct from the contract price, or otherwise recover the fug amount of such c omdss)on, percentage, brokerage or contingent fee. 12. PRODUCT WARRANTIES - Seller shaft trot unit or exclude any implied warranties and any attempt to do so shall render This contract voidable at the option of the Buyer. Seller warrants that the goods furnished will conform to the specifications, drawings, and descriptions listed in the hid invitation, and to the sample(s) furnished by Seller, If any. M the event of a conflict between the specifications, drawings, and descriptions, the specifications shall govern. 16. CANCELLATION - Buyer shall have the right to cancel for default aft or any part of the undelivered portion of This order if Seiler breaches any of the terms hereof including warranties of Seller or if Seger becomes insoh'ent or commits acts of ba itruptcy. Such right of cancellation is in addition to and not in lieu of any other remedies which Buyer may have in law or equity. 17. TERMINATION - The performance of work under this order may be terminated in whole or in pour by the Buyer in accordance with this provision. Termination of work hereunder shall be effected by the delivery to the Seller of a'Notice of T"xiallon' specifying the extent b which performance of work under The order is terminated and 1M data upon which such termination becanes effective. Such right of lamination is in addrtiori to and not in lieu of rights of Buyer set forth in Clause 1b., herein. 18. FORCE MAJEURE - if, by reason of Force Majeure, either party hereto shall be rendered unable wholy or in pan in carry out its obligations. under this Agreement then such parry shall give notice and NI particulars of such Force Majeure in writing to the other party wANn a reasonable time after occurrence of to event or cause mkd upon, and the obligation tithe party giving such notice, so far as t Is affected by such Force Majeum, shall be suspended during the corhdnuanew of to inability then claimed, except as hereinafter provided, bit for no longer period, and such party shall endeavor to remove or overcome such inability with At reasonable dispatch The tens Force Uajeure as employed hereto, shall mean acts of God, strikes, lockouts, or other industrial disturbances, act of pubic enemies, actors of any kind of government of the United Stales or the State of Texas or arty civil or military authority, insurrections, riots, epidemics, landslides, ighi ing, earthquake, fires, hurricanes, storms, goods, washouts, droughts, arrests, restraint d government and people, chill disturbances, explosions, breakage or accidents to machinery. polires or canals of otter causes not reasonably within Ne control of the party daring such Inability, It is understood and agreed that the settlement of stokes and lodouds shah be enirey within to discretion of the party having the dfbrut[►, and that the above requirement that any Force Majeure shall be remedied with all reasonable dispatch shall not require the settlement of strikes and lockouts by acceding to the demands of to opposing party or parries when such settlement is unravorable in the judgement of the party having the difficulty. 19, ASSIGNMENT DELEGATION -No right or interest in this contract shag be assigned or delegation of any obligation made by Seller without the wi iaan permission of the Buyer. Any attempted assignment or delegation by Seger shag be wholly void and totally inflective for an purposes unless made In corrbrrrrifyy wth gds paragraph. 20, WAIVERS - No dam or right arising out of a breach of rids contract can be discharged in while or In part by a waver or rem inciation d be claim or right unless ere waiver a recordation is supported by consideration and is in writing signed by the aggrieved party. 21. MODIFICATIONS -This anbact can be modged or rescinded only by a wdgng signed by both of the parties or their duly authorized agents. 22. INTERPRETATION PAROL EVIDENCE -This wriakg is irdended by the parties as a foal expression of !heir agreerrenl and is intended also as a complete and exclusive statement of the Fars of their agreement No course of prior dealings between the parties and no usage of the fade shall be relevant to supplement car exam any term used in this agreement. Acceptance or accrub cane it a course of pedormance rendered under this agreement stag riot be relevant to delemnine ere meaning of ads agreement even though the accepting or acquiescing party has knowledge or the performance and opportunity for objection. Whenever a form defined by The Untemm Ca nimcial Code is used in this agreement the definition contained in the Code is to coned. 23 APPLICABLE LA - This agreement shall be gad by he unform Comvnerdel Code. Wherever the lerm Rhnitonn Convrrercial Code "s used, it shall be construed as meaning the Uniform C arriercial Code as adopted in the State of Texas as effective and in force on the date of this agreement. 24. ADVERTISING - Seger shall not advertise or publish, without Buyer's poor consent, the fad that Buyer has entered into this contras, except to the extent necessary to comply wigs proper requests for Information from an audgrized representative of floe federal, state, or local government 25. RIGHT TO ASSURANCE - Whenever one party to this contract In good faith has reason to question the other party s intent to perform, he may demand that the other party give written assurance of his intent to perform. In the event a demand is made and no assurance is given within five (5) days, the demanding part' may treat Mils failure as an anticipatory repudiation of the contract. 26. VENUE - Both parties agree that venue for any Ihigadon arising from this contract shall be in Bryan, Brazos County, Texas, 27. POTENTIAL CONFLICTS OF INTEREST — An outside consultant or contactor N. prohibited from submitting a bid for services an a Brazos County project of which the consultant or contractor was a designer or other previous comibutor, or was an affgiated, subsidiary, joint venturer arras in any other manner associated by ownership to any party that was a designer or other previous cenrravdor. if such a txnsuham or canaactor submits a prohibited bid that bid shall be disqualified on the basis of c&Oa of interest, no matter when the conflict is discovered by Brazos Cotmmy. PoterCol bidders are advised that they may have disclosure requirements pnstrant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts valued In excess of S250.00 given to any County Official or the Cotrmy Official's family member during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Cesft Refer to Texas Local Govemmam Code, Chapter 176 for the details of this law. Vol. 15 0 Pg. q S -9 Request for Taxpayer Give form to the Fore, 2007 identification Number and Certification requester. Qo not Send t0 the IRS. L pmmneri of the TrzasUry Igw na; Reyen,ue Ser„ Ce Name as shown wi ypLr income tax return) c.i r•. <�� ;_ `'�,%' {_ - ' +`il�'{���,j�•JY _.�C..i(t.' �c :'`?�� . R:ssiness name. if dif fe7e , it frc•n7 a5ore Q y c �- tt ` Check aop box: L] Indiv,duaVSde proprietor t J Corpora:Vi ❑ parcne-s•up Exe;ap t o ❑ Urn riaonny co ;Ppany. F ^ter the tax cassfication rp= risregarded erti ± C =corporatien, P. tnersn,¢! ► ------- ❑ payee O 2 ;S iri5t', UrtiOt:S} i • r C Address (rip=er. G7ieet and apt. or S,1rle rip.)l ROcuasler's name a ^d ai o;ess iOpi•ona!) 'i a- v w 1 1 - 4a i�",NMEATIHEFZ RD City, state. and ZIP code Z t_ist account n, { ^7berr,sl he,e toot :onal.) T axpayer Identification Num (TIN) ___ —____ -- - - - - -- Enter your TIN: in the appropriate box. The TIN provided must matciz the name giv crt Line 1 to avoid Crackup ;,rithhofding. ror individuals, this is your social sIetirity number (SSN). HOWever, for a resident alien, sole proprietor, or disregaraed entity, see the Part I instructions or) page 3. For other entities, it is your employer identification number (EIN). if you co not have a number.. see Note io get a TIN on page 3. Note. if the account is in more than one name, see the chart on page 4 for guidefine�- on ,vftose number to enter. I FSocial security number or Employer identification number . t f Certification Under penalties of penury, i certify shat; 1. The number shown or . this farm is my correct taxpayer identification number (or t an waiting for a number to be issued to riei, and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or Ib) I have not been notified by the internal Revenue Service 1IRS) that I am subject to backup nithholding as a result or a failure to report at1 interest or dividends or (c) the IRS has notified me that 1 am no longer subject to backup withholding, and 3. I am a U.S. citizen or other U.S. person (defined below) Certification: instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup sithEi ildirg because you have failed to report aft interest and dividends on your tax return. For real estate transactions, item 2 does not appty For mortgage interest paid, acquisition or abandonment of secured property, cance llation of debt. contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are riot required to sign the Certification, but you must provide your correct T1tJ. See t a insiruct'cons on page 4 Z 1 1 -11 _.__ Sign Signature of ^ ` i', � ! ///6,� Date ! - - -- Old — Here u.S. aerso , - General lns*uett'©ns Section references are to the internal Revenue Code unless otherwise noted. Purpose of Form A person who is required to rile an information return vjit;i the IRS must obtain your ccrrect taxpayer identification number (TINT to report, for example, income paid to you, real estate transactions, mortgage interest you paid, acquisition or abandonment of secured property, cancellation of debt, or contributions you made to an IRA. Use Form W -9 only if you are a U.S- person (including a resident alien), to provide your correct TI to the person requesting it (the requester) and, % ^.hen applicable, to: 1. Certify that the TIN you are giving is correct (or you are ,matting for a number to be )ssued }, 2. Certify that you are not subject to backup withholding, or 3. Claim exemption from backup withhofaing if you are a U.S. exempt payee. if applicable, you are also certifying that as a U.S- person, your allocable share of any partnership income from a U.S. trade or business is not subject to the withholding tax on foreign partners' share of effectively connected income. Note. if a requester gives you a form other than Form W -9 to request your TIN, you must use the requester's form if it is substantially similar to this Form W -9. Definition of a U.S. person. For federal tax purposes, you are considered a U.S. person if you are: • An individual who is a U.S. citizen or U.S. resident alien, • A partnership, corporation, company. or association created or organized in the United States or under the lay s of the United Stater, • An estate (other than a foreign estate), or • A domestic trust as defined in Regufations section 301.7701 -7). Special rules for partnerships. Partnerships that conduct a trade or business in the United States are generally required to pay a withholding tax on any foreign partners' share of income from such business. Further certain cases where a Form VV -9 has not been received, a partnership is required to presume that a partner is a foreign person, and pay the withholding tax. There #ore, if you are a U.S. perscn tt,at Is a partner in a partnership conducing a trade or business in the United States, provide Form VV -9 to thv partnership to establish your U.S:. status and avoid withholding on your shFve of partnership income. Tine person ;.ho aive -, Form 4 ^; -9 to the fiat tnershp 1 ,,er purposes of establishing its U.S. status and avoiding vviftcldinq on its allocabie share of net income from the partnership conducting a trade or business in the United States is in the follovding cases: • Tt e U.S. at4ner vt a disregarded entity and not ;he ertiYy, 4 Vol. 5 Pg. /— , ® DATE wMroomrm �Rn CERTIFICATE OF LIABILITY INSUR OPID1m Oa /19/11 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT if the certificate holder is an , t e po i Cy es i must end orsed. , subject t0 the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT FRODOLER RIME- PHONE FA% (AK, He.EXI; Insurors of Texas FJM IL P.O. Box 2683 AOORESS: PROTRlCFR A 1F IR -1 Waco TX 76702 eusITOMaeIDr. _....� ... ..._._— Phone: 254- 759 -3700 Fax: 254- 750 -8135 INSURFAtS(AFFORONGCOVERAGIE NArc INSURED .. ._— ,NWRERA: Yt.WEAFt Da•¢ae. eAt.PNq, _ COVERAGES Davis Fire Equipment DauRERB: Commerce G I Ins Co 6701 Imperial Waco TX 76712 INSLI E c: TX Mutual Ins Company IHxIRER D: T he Netherl Ins Co. IMSLR9f F INGUR61 F: CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO LERT IFY TI AT THE: POL ICIES DF INSI WANCE LIS'ED BELOW HAVE MEN ISSUED TO TtiE NSIIRF3 NAMED ABOVE FDR THE POL A;Y PERIOD INDIEAWD NOTWI HSTA`UNG ANY REOUIREMEII. TERM DR WN97ION OF PINY CONTRACT OR OTHER DOCUMENT W.TH REBPEC 70—CH THIS LERTIFICATE MAN PE IS,S OR MAY PERTAIN, IHE INSURANCE AFFORDED BY THE POLICES DESCR ®ED HLRLIN IG SUBJECT TO ALL THE TFRMS. E- .USIONS AND CONDTTIONS OF SUCH POL ICIES.LIM!15 SHONTI MAY HAVE EFFN REDUCED BY PAID CLAIMS. v_ .- LTR TYPEOFINSLRANCE _ -- iou I , gT , SUBR y WD POLCYNUTABEft INMIpOOYTTI POLCy EFF POLCY EAP (MMA)OTYYYY7 LIMITE "IMERAL LIABILITY EACH OCCURRENCE S 1,000, DA— ETORENTED eca rt PREMISES IEs —1 $ 100,000 A X OMM ERCLNLGENFRAI. LIABILITY GLO 9398200 -01 03/11/11 03/11/12 ED E3:P IMY Ole P _ f 5,000 GAIM MADE F OCCUR _ -.- _— PeRsoN a ADv IN jRY s 1 ,000,000 I GENETR4L AGGREGATE s 2 aLt YV NpC.Fkt',ATE LSAR APTiYCistR vrtoq�T3 CCAWMY+rRA: } 2 000 PNU POLICY � JECT LOC AUY —BILE LIABILRY CONEINED 51—L E I IMR IFa etctlent! f 1, D ANYADTO BA 8839464 03/11/11 03/11/12 i X BoDLrW URr(wrPeavN ALL —ED A1TO5 S 80DRY NXRY(Per —d.lA; PROPERTY:) —' ; SCHEDULED AUTOS X HIRED AUTOS (Per ecuaanL f X No —ED AUTOS S B wBRELLAUAa --R BE061232916 103/11/11 03/11/12 EACHOccufin E s 4,000,0 _ Ae c e r.A1e — x F%CESB L,AB H — . r 4,000,000 DEDUCT18LE ... •- T -- __ -..�- X ! RETENTION S 10,000 C vADRNERS COMIIENM710M TSF00001142128 03/11/11 03/11/12 TC R YL�MITS ER GIA EWL�YE0.0 IIAPN.RN ,„ AN Y PRO PR LET ORJPAR I NERFJ WT LYE EL EACH.M:CIDENL S 1000 000 EL DISEASE- EAEMiF_O" S lO OODOO OFFIL'ERMEMBER EXCLUDEOT ❑ IM A.n In NH) YA EL DISEA6E- P01-C':-T S 1000000 P Yes. -- U-1 DE S IR IP I ON OF OPERATIONS b— f DEBCRNTION OF OPERATDNH! LOCATIONS I YEHCLEB NBALN ACDRO Tpt, AOJNOnN R•InAnA HcMaYIH, if mon war• Is T•RMree1 rFRT1F[r ATF H ni nFR CANCELLATION I SHOULD ANYff THE ABOVE OESCRISED POI.IGES BE GNCELLEO BEFORE BRAZOS2 THEE%PNATION DATE TT9TEDF, NOTICE WA BE MI-NFREON ACCORDANCE MTN TIE PCIJCY PROVISIONS. Brazos County Maintenance 206 N. Washington AUT —.m REPRES ATNE reserved. Vol. 1 p Pg 1-0 a m o � 3 a m a z v a a o O - v N O T 7 S S a. o' QQ S A O A Q 0) O M a a Vol. I SO CD m x to m Al C fl. O 3 � 0 O ro 1 i N O ro CD a s ro W 0 N O i W 0 0 N = v D a, c c (A 2 m < $ 3 m c m CA W -n 5 Q o x� O f . 0 O N . O m na T N - o tr A XT V s O 00 4 4A 4 A cn #A �+ 4A a n (n A tD t0 N N COA p p N T N N O O O O G O O O O O ° fD fr 00 y fH N M H a 4 A N O T tD G DO C O N ONO N N^ f(ID Q O 3 4A W t N V W W U1 v O T a a D -4 m 7 N N O O fn (n A A p O Q 01 i 0. 0. (n ° a] _QI Q O ° C ° C y a o 03 4A 01 4A 4A 4A N V W 00 07 IN CD O Qo p S O i A 0 a W ? p - 1 y k w O s a W O O N fn ? W O < 0 ° O O N O CD O 1 D) t� to pD 4 A D 46 V iD N 4A N Im W co Oa O O_ N V N N W 0 T O O O O ca N a m 01 CA A N O O N C 00 C ' O 0. C- ° O O N ?1 O 7 7 N '.'tea s T N ` s V � O fn O co `< C O_ N p N p u> W p W M V �p O) O 3 21 v w ° m 3 3 3 A O O O O Q C �D rr 3 fJ T V M b9 !A Z 4 A - V� N !A N VN s O cn �D N O V N U C N Cn N N N O V7 O O O VA C O O G O O O O O J 46 o a ~ m w o A •o ° ° ° ° a m Vol. I SO CD m x to m Al C fl. O 3 � 0 O ro 1 i N O ro CD a s ro W 0 N O i W 0 0 N PEST CONTROL ANNUAL CONTRACT BRAZOS COUNTY PURCHASING DEPT. Brazos County Courthouse SOQ Request No. 2011 -43 200 S. Texas Ave., Ste. 352 Page 1 of 7 Pages Bryan, Texas 77803 Telephone (979) 3614294 GENERAL REQUIREMENT FOR CONTRACT 1, JA •t ��, as a duly authorized representative of JA15f 4 - o 16., ew xjA) "Contractor" willingly attest to perform (or deliver) as per Exhibit "A" for Brazos County for the period of October 1, 2011 through September 30, 2013. 1 further agree to all of the provisions and specifications contained in this contract. ASSIGNMENT The successful offeror may not assign, sell or otherwise transfer this contract without written permission of Brazos County Commissioners Court. Should there be a change in ownership or management; the contract shall be terminated unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. AWARD Brazos County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in accordance with the laws of the State of Texas, to waive any formality or irregularity, to make awards to more than one offeror, to reject any or all bids. CONTRACT OBLIGATION Brazos County Commissioners Court must award the contract and Brazos County Judge or other person authorized by Brazos County Commissioners Court must sign the contract before it becomes binding on Brazos County or the offerors. Department heads are NOT authorized to sign agreements for Brazos County. Binding agreements shall remain in effect until all products and/or services covered by this purchase have been satisfactorily delivered and accepted. QUANTITIES The quantities specified in this agreement are estimates only. Brazos County does not guarantee to purchase any minimum quantities or services other than those listed on a purchase order. CONTRACT RENEWALS Renewals may be made ONLY by written agreement between Brazos County and the offeror. Any and all price escalations shall not be accepted and shall be considered a non - response. After the initial award period, this contract can be renewed for 1 (one) additional 1 (one) year period if approved by Commissioner's Court and Contractor. VO 160 e y'. - SOQ Continuation Sheet SOQ Request No. 201 IA3 BRAZOS COUNTY, TEXAS Page 2 of 7 Pages HOLD HARMLESS AGREEMENT Contractor, the successful offeror, shall indemnify and hold Brazos County harmless from all claims for personal injury, death and/or property damage resulting directly or indirectly from contractor's performance. Contractor shall procure and maintain, with respect to the subject matter of this bid, appropriate insurance coverage including, as a minimum, public liability and property damage with adequate limits to cover contractor's liability as may arise directly or indirectly from work performed under terms of this bid. Certification of such coverage must be provided to Brazos County upon request. INSPECTIONS & TESTING Acceptance of merchandise, work, and/or equipment provided shall be made by Brazos County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to Brazos County of any and all documentation as may be required. ADDITIONIMODIFICATION OF LOCATIONS OR SERVICES Brazos County reserves the right to add locations as these additional locations may be required. Locations to be added may include, but not limited to, expansions or additions to existing facilities and acquisition or construction of new properties. In the event that Brazos County makes significant structural changes to an existing facility that impacts the contractor's cost in providing the services anticipated by this contract such change may be treated as a new facility and the procedures provided for in this section may be followed in determining an appropriate price. In the event Brazos County wishes to add other locations to a group under the Contract, a quotation will be solicited from the incumbent contractor in good standing for the group in which the new location is appropriately situated. In the event Brazos County shall sell, vacate, abandon, or otherwise dispose or terminate a location to which the contract applies, all existing contracts or agreements or services applicable to such location, the portion of this contract that applies to such locations is terminated. All remaining portions of the contract will remain intact. Brazos County will endeavor to give the Contractor written notice of such termination of locations a minimum of thirty (30) days in advance. INVOICES & PAYMENTS Payments to Contractors will not be made if the Contractor cannot produce a Brazos County Purchase Order. Offerors shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the purchase order number. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and/or is otherwise incorrect, shall be corrected by the Contractor. When multiple deliveries and/or services are required, the offeror may invoice following each delivery or performance of service and Brazos County will pay on invoice with in thirty (30) days upon receipt of invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis only. The Contractor will provide an invoice for each month in which Brazos County is responsible for payment, during the duration of the contract. Prior to any and all payments made for goods and/or services provided under this contract, the offeror should provide his Taxpayer Identification Number or social security number as applicable. This information must be on file with Brazos County Auditor's office. Failure to provide this information may result in a delay in payment and/or back -up withholding as required by the Internal Revenue Service. Vol. 1 kg. so SOQ Continuation Sheet BRAZOS COUNTY, TEXAS SOQ Request No. 2011-43 Page 3 of 7 Pages PRICING Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated on the Pricing/Delivery Information form. Prices shall be all inclusive: No price changes, additions, or subsequent qualifications will be honored during the course of the contract. All prices must be written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be prepaid by the contractor and included in the bid prices. if there are any additional charges of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant costs or forfeit the right to payment for such items. Where unit pricing and extended pricing differ, unit pricing prevails. TAXES Brazos County is exempt from all federal excise, state and local taxes unless otherwise stated in this document. Brazos County claims exemption from all sales and/or use taxes under Texas Tax Code § 151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written request to Brazos County Purchasing Agent. GOVERNING FORMS In the event of any conflict between the terms and provisions of these requirements and the specifications, the specifications shall govern. In the event of any conflict of interpretation of any part of this overall document, Brazos County's interpretation shall govern. In the event of a conflict between the terms, conditions, provisions, and specifications of this document and any other terms, conditions, provisions, and specifications provided by the Contractor; the terms of this document shall supersede. GOVERNING LAW This bid solicitation is governed by the competitive bidding requirements of Brazos County Purchasing Act, Texas Local Government Code, §262.021 et seq., as amended. Offerors shall comply with all applicable federal, state and local laws and regulations. Offeror is further advised that these requirements shall be fully governed by the laws of the State of Texas and that Brazos County may request and rely on advice, decisions and opinions of the Attorney General of Texas and Brazos County Attorney concerning and portion of these requirements. DISQUALIFICATION OF OFFEROR Upon signing this bid document, an offeror offering to sell supplies, materials, services, or equipment to Brazos County certifies that the offeror has not violated the antitrust laws of this state codified in Texas Business and Commerce Code §15.01, et seq., as amended, or the federal antitrust laws, and has not communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. Any or all bids may be rejected if Brazos County believes that collusion exists among the offerors. Bids in which the prices are obviously unbalanced may be rejected. If multiple bids are submitted by an offeror and after the bids are opened, one of the bids is withdrawn, the result will be that all of the bids submitted by that offeror will be withdrawn; however, nothing herein prohibits a Contractor from submitting multiple bids for different products or services. SOQ Continuation Sheet SOQ Request No. 2011 -43 BRAZOS COUNTY, TEXAS Page 4 of 7 Pages SEVERABILITY If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specifications shall be held invalid, such holding shall not affect the remaining portions of these requirements and the specifications and it is hereby declared that such remaining portions would have been included in these requirements and the specifications as though the invalid portion had been omitted. SILENCE OF SPECIFICATIONS The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship of the finest quality are to be used. All interpretations of specifications shall be made on the basis of this statement. The items furnished under this contract shall be new, unused of the latest product in production to commercial trade and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be experienced in design and construction of such items and shall be an established supplier of the item bid. TERNUNATION Brazos County reserves the right to terminate the contract for default if offeror breaches any of the terms therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which Brazos County may have in law or equity. Default may be construed as, but not limited to, failure to deliver the proper goods and/or services within the proper amount of time, and/or to properly perform any and all services required to Brazos County's satisfaction and/or to meet all other obligations and requirements. Brazos County may terminate the contract without cause upon thirty (30) days written notice. POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE CONTRACTOR'S INSURANCE The Contractor /Contractor, before starting work for Brazos County, must furnish Brazos County a Certificate of Insurance or other acceptable evidence from a reputable insurance company or companies with an A.M. Best Rating of AA@ (such companies to be acceptable to Brazos County) licensed to write insurance in the state of Texas, showing that the Contract is covered by the insurance as follows: (1) St atutor y Workers Compensation Insurance with Employers Liability Insurance in the amount of J1,000.000. In the event any work is sublet, the Contractor shall require the subcontractor similarly to provide the same coverage and shall himself acquire evidence of such coverage on behalf of the subcontractor. (TLC Sec, 401.011) (2) Commercial General Liability Insurance with a $500,000 Combined Single Limit. The policy shall be on the Comprehensive General Liability 1986/90 occurrence form, and shall include coverage for acts of independent contractors, and shall name Brazos County as an additional insured. Waiver of subrogation is required. No claims made policies are acceptable without prior approval bathe Commissioners Court/Risk Management. /of. 1 60 P 5 a SOQ Continuation Sheet t3RAZOS COUNTY, TEXAS SOQ Request No. 201143 Page 5 of 7 Pages (3) Automobile Public Liability Insurance with a $ 500,000 Combined Single Limit, in all self - propelled vehicles used in connection with the contract, whether owned, non -owned or hired. Waiver of subrogation is required. The Certificate of Insurance furnished to Brazos County shall contain a provision that coverage under such policies shall not be canceled or materially changed until at least 30 days prior written notice has been given to Brazos County LIMITATIONS The parties are aware that there are constitutional and statutory limitations on the authority of Brazos County to enter into certain terms and conditions of the Agreement, including, but not limited to, authorizations of the placement of liens on Brazos County property; disclaimers and limitations of warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of legal rights, remedies, requirements and processes; limitations of periods to bring legal action; granting control of litigation or settlement to another party; liability for acts or omissions of third parties; payment of attorneys' fees; dispute resolution; indemnities; and confidentiality (collectively, the "Limitations "). Any Agreement terms and conditions related to the Limitations will not be binding on Brazos County except to the extent authorized by the laws and Constitution of the State of Texas. COVERAGESIWAGES Nothing in this Agreement shall be construed as making Brazos County responsible for the payment of compensation and/or any benefits for Contractor including health, property, motor vehicle, workers' compensation, disability, death, and dismemberment insurance for the Contractor's employees and/or equipment. Nothing in the Agreement shall be construed as making Brazos County responsible for wages, materials, logistical support, equipment, and related travel expenses incurred by the Contractor. SOVEREIGN IMMUNITY The parties understand that Brazos County does not waive or relinquish any immunity or defense on behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this Agreement and the performance of the covenants contained herein. Further, Brazos County is not responsible for any civil liability that arises from any act or omission made within the course and scope of this Agreement. The Parties understand and agree that Brazos County does not assume civil liability under any theory of law for the actions of the Contractor in providing services hereunder. NOTICES Notices shall be mailed to the addresses designated herein or as may be designated in writing by the parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the following addresses: BRAZOS COUNTY: Brazos County, Texas Duane Peters, Brazos County Judge 200 South Texas Avenue, Suite 332 Bryan, Texas 77803 150 G � Vo l. V Pg. SOQ Continuation Sheet BRAZOS COUNTY, TEXAS SOQ Request No. 201143 Page 6 or 7 Pages CONTRACTOR: Sales Contact Name: Phone Number: Billing Info: „J "9 - y /t'L �NKE 979 aoy 9ya� ASSIGNABILITY This agreement may not be assigned without the prior written permission of Brazos County. FISCAL FUNDING CLAUSE Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the Agreement and any extensions thereto. WAIVERS No waiver by either party hereto of any term or condition of this Agreement shall be deemed or construed to be a waiver of any other term or condition or subsequent waiver of the same term or condition. ENTIRE AGREEMENT This Agreement represents the entire and integrated agreement between Brazos County and the Contractor and supersedes all prior negotiations, representations, or agreements, either written or oral. This Agreement may only be amended by written instrument approved and executed by the parties, AVAILABILITY AND RETENTION OF RECORDS All records relating to the service provided tinder this contract and supporting documentation for invoices submitted to Brazos County by the Contractor shall be retained and made available by the Contractor for audit by Brazos County, it duly authorized representatives, the State of Texas (including, but not limited to the Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and agencies of the United States Goverment. Such records shall be returned by Contractor and made available for any time period required by state or federal law. If changes occur in the governing state or federal law, regarding retention records, Contractor shall comply with such changes. If an audit is initiated before the expiration of such time periods required by state or federal law regarding retention of records, the Contractor shall retain such records until the audit is concluded and all issues resolved. Contractor shall provide Brazos County with copies of such audits that be conducted with respect to the contract. AUDIT RESPONSIBILTY The Contractor shall be responsible for receiving, replying to and/or complying with any audit exception by appropriate federal, state or local audit directly related to the provision of this contract. The Contractor shall repay to Brazos County the full amount received for duplicate billings, erroneous billings, false or deceptive claims. The Contractor recognizes and agrees that Brazos County may withhold any money due and recover through any appropriate method any money erroneously paid under this contract if evidence exists of less than full compliance with this contract. 1150 54 `Vol. Pg. SOQ Continuation Sheet SOQ Request No. 201143 BRAZOS COUNTY, TEXAS Page 7 of 7 Pages INDEMNIFICATION The Contractor shall defend, indemnify and save harmless Brazos County and all its officers, agents, and employees from all suits, actions, or claims of any character, name and description including attorney's fees expenses brought for or on account of any injuries or damages received or sustained by any person or persons or property, by or from the said Contractor or his employees or by or in consequence of any negligence in safeguarding the work, or through the use of unacceptable materials in construction of the work, or by or on account of any act of omission, the Worker Compensation Law or any other law, ordinance, order or decree, and so much of the money due the said Contractor under and by virtue of his contract as shall be considered necessary by Brazos County may be retained for the use of Brazos County, or in case no money is due, his sureties shall be held until suit or suits, action or actions, claim or claims for injury or damages as aforesaid shall have been settled and satisfactory evidence to that effect furnished Brazos County. Contractor shall defend, indemnify and save harmless Brazos County, its officers, agents and employees in accordance with this indemnification clause regardless of whether the injury or damage is caused in part by Brazos County, its officers, agents or employees. The undersigned affirms that they are duly authorized to execute this contract, that this proposal has not been prepared in collusion with any other Proposer, and that the contents of this proposal have not been communicated to any other Proposer prior to the official opening of this proposal. The signatory also agrees to all provisions and specifications of this contract. Signed By: LA k- Title: Typed Name Jay Klinke Company Name: JIM 55 L--Le- d ba D12 KI A) Phone No. 69 - M • 770 Mailing Address: �7 ,EL.Ho c. -44io& f Z & AE6 s72VZioN 7.r 77 4rV P. O. Box or Street City State Zip Employer Identification Number: 'V20 Social Security Number: yy& Appra ed by ommiss one Court on this / day of 2011 by Iding the position of �C� 5� V0 1. Pg. SOQ 201143 SPECIFICATIONS FOR PEST CONTROL CONTRACT: October 1, 2011 — September 30, 2013 Brazos County is soliciting quotations for pest control in designated County buildings, prices effective for a period of two (2) years with an option to renew for two (2) additional one (1) year periods. Please see specifications below: SPECIFICATIONS • Inspection and treatment services will be provided on a monthly basis, to include insides and perimeters of all buildings listed below. Vendor to furnish all professional services, labor, material and equipment. All materials to be registered with Environmental Protection Agency and will be used in strict accordance with label directions. • Pests to be controlled are roaches, silverfish, crickets, spiders, mice, rats and ants (outside ant beds should be included in cost provided below). • Work must be guaranteed so that if, at any time during the contract, a reinfestation should occur, vendor will re -treat affected area(s) at no additional cost. + When each building is sprayed, an employee must sign appropriate paper work for that building extermination. The Vendor must then take invoices or extermination receipts to the Maintenance Building the day the service takes place. + All notifications of treatment required by law or product labeling; are the sole responsibility of the vendor. Areas to be treated are as follows: • Brazos County Courthouse • Tax Office • Maintenance Building/JP Pct. 4 /Constable Pct. 4 • Health Department • Adult Probation/Annex Building • Brazos Center/Museum • Arena Hall • Agricultural Extension Building • Road & Bridge Buildings on Highway 21 • Brazos County Detention Facility on Sandy Point Road Juvenile Justice/Detention Center and 2 Portables on Highway 21 Brazos County Administration Building • Sheriff's Office Administration Building + Maxwell Building/IT Building • Exposition Center • Brazos County StoragelAnderson Street • Justice of the Peace 3 • 29 Street Court Annex • Low Risk Facility • Successful Bidder must provide evidence of Workman's Comp and General Liability Insurance and Auto insurance prior to award. • Successful Bidder must sign and agree to all terms and conditions of Brazos County Service Contract attached. • Quotations should reflect a monthly charge, with each location shown separately below, and totaled at the bottom Exhibit "A" Page 1 of 2 VOL 1 5 Pg- Please fax Y0 quotations 10 (979)361-42 email to or mail to 200 South Texas Ave Suite 352, Bryan, TX 77803. Quotes niust be received by Brazos County Purchasing Department by 5:00 p.m. Tuesday, August 23, 2011 or they will not be considered. S of 0iint for Pest Control Building, Address 300 1: 20 Sirw: Cost /Month Brazos County Courthouse Tax Office 300 [;4isi wiijioni J. Bryini llarkwa)", liryan,,rx 3e C C Maintenance Building Health Department L 206 North Washin 011 SLTe Street Bryan. X t 20 Nurth Toxas Avenuc: Bryan, TX 3c -0o 3 Adult Probation 321 F. 26"' S(Feol: 11"Y01 TX 13r-,jz0,s Center/Museull i Arena Hall Ag Extension rX 2t, 19 West Ifighway 2 _ Bryan, TX 3 Road and Bridge 2619 1-lighway 2 Brvan. TX Detention Center + -Jail 1835 Sanely Point Road; Rry;in, TX Addition C j uj il list ice + 2 Portables - li,1 Il y 21 we,, ii, van, - rx A diniiiistrathm BtlildiTig 2111) S J cvts Avenue; III �1 I'X 4 Sh eriff's hL riff's Office -- -- — ------- 1 N Max Building a 205 Easi 27th.Strect Hry;m, TX E xposition Center 5827 - Leonard Roact Bryan, TX Q 00 Brazos Coulltv Stora 100 Anderson; Colje Station, TX 00 Justi of the Peace I'd. 3 15oo George bush I vc: College C _ -- C Court Annex w'11 F. 29" Sirecl V 113, Bryan, TX Low Risk FaciliO 1371 Sanely Point iliyan TN TOTAL IlInt they arv. duly authorized LO e II contract, 111M t1jiS bid has nut been prepared III Colltision with any other bidder. and t I I, c of this bid have nut bcvn I 11:1N k)tlit:r bidder prior to the official opening. of this hid. Capable oi 111C wrvivcs C111mled In this hill or Furthermore, the bidder affirms that Il are willing and The bidder also age es to providing the goods described ill (Ilk bid, and ,�,,r to & so for the lumot'illis contract. all o rlile terms and conditions contained in tl)is document and agrees to be held to thclll For the tern) of this contract. S of Authorized Representative: I Ir Iss, M Company Name: ddl 77 Jf S ) hinall Address: 7" Tax [dejAificatioll i K 1-7s 7 4 1 4 76 - 0 . . . . ........ . this by iiss ner's Court oil V�_ day of M0ff010 1)y t , holding the position Of Exhibit "A" Page 2 of 2 Vol. I Pg. �_7 Aug 26 2011 2:43PM HP LRSER'JET FAX P.1 A` ONTO CERTIFICATE OF LIABILITY I 9/!3 o/`13 /20 10 M' THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEENI THE ISSUING INSURER($), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER, IMPORTANT: If the certificate holder In an ADDITIONAL INSURED, the pollay(les) must be andorsed. It SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate dces not confer righta to the certificate holder In lieu o such endorsertent(e). PRODUCER Shannon KCCaY Dexter a Company P RE (214 }57b -5616 ! PAX N (2149526 - 6926 3601 Cedar Springa Rd. DoR .smecay@dexte rinsurance.com DU Dallas, TS 75219 PROCER 00004312 _ I AV9CYV]Ie1G GnVORArN I NAIL INSURED JTI618S, LLC DBA Orkin Pert Control 1728 S. Hwy. 287 Corsicana, TX 75110 rr AMRdf:FS CER TIFICATE NUMBER: Insurance Cowan ce k Industrv In REVISION NUMBER: 1 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTVYITHSTANOING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLANS. ACCORDANCE WITH THE POLICY PROIASIONS. I N S R A 111"OFIBURANCE R POLICYNOMBER M F =11 UNns GENERAL LIABILITY EACHDCCURREJ4CE • S 1 x COMMERCAL GENERAL LABILITY PREMISE Eaommenc S 10a,000 A CLAIMS -MADE r—xl OCCUR 91013575 01 !23!1010 9/77/2011 VE.DEXP ZA-ly OM IMOn s 5 000 PERSONAL& ADV INJURY S 1,000,000 GENERAL AGGREGATE $ 2, ODD, 000 GEN'LAGGREGATE LIMIT APPLIES PER; PRCCUCTS - COMP(IP AGG I $ 2,000,00 Y POLICY Z LOC I S AUTOMOBILE LIASILITY COMBINED TINGLE LWI'T $ (Ee eradenl) 90UILY INJURY (Perpavon) ANY ALTO S ALL CIVOE D AUTOS 5 1 BODILY INJURY jpw ocGdwily. pROpEATY DAMAC,E I SCHEDULED AUTOS (Pei wXidrml wRED AUTOS I S NONOWNED AUTOS s H UMBRELLA LIAR EACH OCCURRENCE S 1 1 000,000 AGGREGATE i 1, 000, 000 X sxcass LIAB N OCCUR CLAIMS -MADE $011114516 /73/2010 9/2312011 DEOJCTIBLE S S METENTION S I WORKERS COMPENSATION X I WC STATU- AND EMPLOYERS' UASIUTY YIN ANY PRO ?RIETDRIPA�RTN9GE%ECUTWE , - E.L -EACH ACC!flEN' L 1 OOG GOO EL DIS -SE -EA EMP LOYE S 1,000,000 C OFFICERA4EMIER EXCLkDED1 a (Ahndalory F NH) NtA ►TC3220345 o! 1 /ac l o 10 /1!7011 EL.OISEZE- POLICYLIM.T S 1 1 000,000 "ry p 'T WUn06r DESCR!P710IJ OF OPE:RATIGNS bb. DESCRIPTION OF OPERATIDNa1 LOcA OI VEHKLL'O IAttech ACORD 101, Add N9nel Rumen. Schdule, R m r►epme ti required) :,U. I A"^L1 ACORD 25 (2009108) uv Syva taw al.vKV 6- vnrvrceLl l�ry xn nunw r4merreo. I149025GOom) The ACORD name and logo are registered marks of ACORD 16(0 P G °grow.. g SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL Be DELIVERED IN - - - - - ACCORDANCE WITH THE POLICY PROIASIONS. AU'MORM10 REPMSENTATIVE Bob CirCes /S3LANND �- ACORD 25 (2009108) uv Syva taw al.vKV 6- vnrvrceLl l�ry xn nunw r4merreo. I149025GOom) The ACORD name and logo are registered marks of ACORD 16(0 P G °grow.. g AuC 26 2011 2:43PM HP LASERJET FAX p.2 Ma r2911.11:52a p.4 AC M - CERTIFICATE OF LIABILITY INSURAN o rr2011 PROOIICpR TIM TOBEY 972 -723 -8$80 PO BOX TM CERTIFICATE IS ISSUED AS A MATTER OF INFORMATIOM ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES N04 ANEW EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. MIDLOTHIAN, TX 76Q65 INSURERS AF FORDIWG COVERAG NAIL X INil11Np JBRSS WA ORKIN PEST CONTROL 1728 S H W 287 CORSICANA, TX 75110 LYgyR�� sbw Fall �N•fiYAule/M IiY IA•unsu Cnry�ny 76 IASURER 9: _^ QUITS fYMlJULLIASILRY .N YE RAGES THE POLICIES DF INSURANCE USTFA BELOW HAVE SEEN ISS UE D TO 714E I4SUMM NOJED ABOVE FOR THE POLICY PERSOO NUCATED. NOTWrT HSTANDMJG ANY RECLARWENT, TEAM DR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO V"CH THIS CERTIFICATE MAY BE ISSUED OR MUAYPERTAIN, THE INStMUCE APFORXD BY THE POLICIES AESCROEDHEREIN IS SUBJECT TO AU. THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, AGCAEGATE LIMITS SHONIY MAY HAVE SEEN REDUCED BY PAID CLAPAS. NOTICE TO TOME CERA7ICA7E NO LDER NAMED TO THE LOT BUT FAIL WO TO 00 60 fHALI- l IOUCT }IIIM19t POLICY Of YEIOWRA QUITS fYMlJULLIASILRY f ' EACHOCCURRENCE Da�E'TCrIIY COW*ERCAM GENERAL LIAON.:7 r - FNI 1 aam�wn[• i CLNAIS MADE 0 OCCUR uEOEXP mw i f 6 *- RSCNAL 6 A WJUNY s GENERALAGG7EOAT° t HYLAOCfl TEUNITAPPLLESMR PRUCUCTS•comp.OPAGG i Pat1CY LDC A x AA urmmcw m"amm 076 W33-CE" 03 -01 -11 03 -01 -12 U41f , EA f 1,000,008.00 X ANY AUTO ; 1901 -q s AIL DvtEDAUTOS eoaLY N+.A/t+' scHEOIJLEn Auras IP- --j s WRED ALFros I SO DILY IN JVL7 IIp X HON -0WNEO.WTOS I "dowA; _ PRCPERTYDAVAOE + TV lmdHtl AUTO MLY - M AMOIE It it 4ARASELIMNUTT OTHER THAN EAACC f AHYAUTD ALIT'O ON . AOG s EXCIEWUNERELLAL1AWAM EACHOCCURR04rc f t A GCfi£GAT E__ f OCGi1R __._. CLAWS MADE s f PEOUCTNLE 'Y R£TENTIOr f - N B TATU H- W'ORNEW OOMI MSAMON AM EWLCYlRd'LIAR111 T ANY ►POFWTCR1PARYNERIEYECU''YE i EACH ACOpE4r f EL DISEASE EA EMPLOY f OFFICERWINER EIICL%XW" ' E e• IN. t pp0v K OHbr £ L DISEASE - PCIUCY IIMT !. OT mat comp & collision l deductables $600 OESCRVnOROFOPERAT10Ni I LOCATIOMSI MRBCLES! E= LUS WNS A0000 NY ENDO" EMFNTI IFEC/1L ►ItVA11I HS -- E $109 LO ANY OFTNEAROMe DEsagYE6 POLXM DE CA1+eEao BEFORETMLLX04R%Txm DATE TREREDf. JW *SUM MSURER WILL ENDEAVOR 10 ML 30. GAYS WRITTW NOTICE TO TOME CERA7ICA7E NO LDER NAMED TO THE LOT BUT FAIL WO TO 00 60 fHALI- IWPOIE NOOwUgATM,VR UAY41TY W ANY WILD Una TM IMSYWA I" AOENT11 001 REPRU ENTAIIIIIIIIii Ay THORIPEDRE►RESENTAT , t ACORD 26 (200111)B) 4 AGOFM G L*WQRAT IJN Ili" 50 p g. - 59 SOQ 2011 -43 Pest Control Tabulation October 1, 2011 - September 30. 2013 Orkin RP Lee Terminix Brazos County Courthouse $100.00 $50.00 $105.00 Tax Office $30.00 $30.00 $55.00 Maintenance Building $30.00 $42.00 $35.00 Health Department $30.00 $45.00 $55.00 Adult Probabtion $30.00 $48.00 $35.00 Brazos CenterlMuseum $75.00 $45.00 $65.00 Arena Hall $30.00 $30.00 $45.00 Ag Extension $30.00 $45.00 $45.00 Road and Bridge $30.00 $45.00 $45.00 Detention CenterlJail $100.00 $90.00 $200.00 juvenile us ice + 2 PortaBlE Buildings $80.00 $90.00 $170.00 Administration Building $40.00 $45.00 $65.00 Sheriff's Office $40.00 $30.00 $35.00 Maxwell Building $30.00 $50.00 $50.00 Expo Center $100.00 $90.00 $200.00 Brazos County Storage $20.00 $35.00 $35.00 JP Pct. 3 $30.00 $35.00 $35.00 Court Annex $40.00 $50.00 $35.00 Low Risk Facility $35.00 $50.00 $35.00 Total $900.00 $945.00 $1,345.00 by C m sio eT's Court on this day of 2011 by i holding the position of rA rDUf)4j 3U-Jim VOL Pg' WATER TREATMENT ANNUAL CONTRACT BRAZOS COUNTY PURCHASING DEPT. Brazos County Courthouse 200 S. Texas Ave., Ste. 352 SOQ Request No. 2011 -45 Bryan, Texas 77803 Page 1 of 7 Pages Telephone (979) 361 -4294 GENERAL REQUIREMENT FOR CONTRACT 1 M Griffin as a duly authorized representative of FORT BEND SERVJ_C1RS, INC. "Contractor" willingly attest to perform (or deliver) as per Exhibit "A" for Brazos County for the period of October 1, 2011 through September 34, 2013. I further agree to all of the provisions and specifications contained in this contract. ASSIGNMENT The successful offeror may not assign, sell or otherwise transfer this contract without written permission of Brazos County Commissioners Court. Should there be a change in ownership or management; the contract shall be terminated unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. AWARD Brazos County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in accordance with the laws of fine State of Texas, to waive any formality or irregularity, to make awards to more than one offeror, to reject any or all bids. CONTRACT OBLIGATION Brazos County Commissioners Court must award the contract and Brazos County Judge or other person authorized by Brazos County Commissioners Court must sign the contract before it becomes binding on Brazos County or the offerors. Department heads are NOT authorized to sign agreements for Brazos County. Binding agreements shall remain in effect until all products and/or services covered by this purchase have been satisfactorily delivered and accepted. QUANTITIES The quantities specified in this agreement are estimates only. Brazos County does not guarantee to purchase any minimum quantities or services other than those listed on a purchase order. CONTRACT RENEWALS Renewals may be made ONLY by written agreement between Brazos County and the offeror. Any and all price escalations shall not be accepted and shall be considered a non - response. After the initial award period, this contract can be renewed for two (2) additional one (1) year periods if approved by Commissioner's Court and Contractor. Vol. 1 5C) Pg. SOQ Continuation Sheet BRAZOS COUNTY, TEXAS SOQ Request No. 2011 -45 Page 2 of 7 Pages HOLD HARMLESS AGREEMENT Contractor, the successful offeror, shall indemnify and hold Brazos County harmless from all claims for personal injury, death and /or property damage resulting directly or indirectly from contractor's performance. Contractor shall procure and maintain, with respect to the subject matter of this bid, appropriate insurance coverage including, as a minimum, public liability and property damage with adequate limits to cover contractor's liability as may arise directly or indirectly from work performed under terms of this bid. Certification of such coverage must be provided to Brazos County upon request. INSPECTIONS & TESTING Acceptance of merchandise, work, and/or equipment provided shall be made by Brazos County at the sole discretion of the Commissioners Court when all terns and conditions of the contract and specifications have been met to its satisfaction, including the submission to Brazos County of any and all documentation as may be required. ADDITION/MODIFICATION OF LOCATIONS OR SERVICES Brazos County reserves the right to add locations as these additional locations may be required. Locations to be added may include, but not limited to, expansions or additions to existing facilities and acquisition or construction of new properties. In the event that Brazos County makes significant structural changes to an existing facility that impacts the contractor's cost in providing the services anticipated by this contract such change may be treated as a new facility and the procedures provided for in this section may be followed in determining an appropriate price. In the event Brazos County wishes to add other locations to a group under the Contract, a quotation will be solicited from the incumbent contractor in good standing for the group in which the new location is appropriately situated. In the event Brazos County shall sell, vacate, abandon, or otherwise dispose or terminate a location to which the contract applies, all existing contracts or agreements or services applicable to such location, the portion of this contract that applies to such locations is terminated. All remaining portions of the contract will remain intact. Brazos County will endeavor to give the Contractor written notice of such termination of locations a minimum of thirty (30) days in advance. INVOICES & PAYMENTS Payments to Contractors will not be made if the Contractor cannot produce a Brazos County Purchase Order. Offerors shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the purchase order number. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and/or is otherwise incorrect, shall be corrected by the Contractor. When multiple deliveries and/or services are required, the offeror may invoice following each delivery or performance of service and Brazos County will pay on invoice with in thirty (30) days upon receipt of invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis only. The Contractor will provide an invoice for each month in which Brazos County is responsible for payment, during the duration of the contract. Prior to any and all payments made for goods and /or services provided under this contract, the offeror should provide his Taxpayer Identification Number or social security number as applicable. This information must be on file with Brazos County Auditor's office. Failure to provide this information may result in a delay in payment and /or back -up withholding as required by the Internal Revenue Service. 160 pg. Vol. SOQ Continuation Sheet BRAZOS COUNTY, TEXAS SOQ Request No. 2011 -45 Page 3 of 7 Pages PRICING Prices for all goods and /or services shall be firm for the duration of this contract and shall be stated on the Pricing/Delivery Information form. Prices shall be all inclusive: No price changes, additions, or subsequent qualifications will be honored during the course of the contract. All prices must be written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be prepaid by the contractor and included in the bid prices. If there are any additional charges of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant costs or forfeit the right to payment for such items. Where unit pricing and extended pricing differ, unit pricing prevails. TAXES Brazos County is exempt from all federal excise, state and local taxes unless otherwise stated in this document. Brazos County claims exemption from all sales and/or use taxes under Texas Tax Code §151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written request to Brazos County Purchasing Agent. GOVERNING FORMS In the event of any conflict between the terms and provisions of these requirements and the specifications, the specifications shall govern. In the event of any conflict of interpretation of any part of this overall document, Brazos County's interpretation shall govern. In the event of a conflict between the terms, conditions, provisions, and specifications of this document and any other terms, conditions, provisions, and specifications provided by the Contractor; the terms of this document shall supersede. GOVERNING LAW This bid solicitation is governed by the competitive bidding requirements of Brazos County Purchasing Act, Texas Local Government Code, §262.021 et seq., as amended. Offerors shall comply with all applicable federal, state and local laws and regulations. Offeror is further advised that these requirements shall be fully governed by the laws of the State of Texas and that Brazos County may request and rely on advice, decisions and opinions of the Attorney General of Texas and Brazos County Attorney concerning and portion of these requirements. DISQUALIFICATION OF OFFEROR Upon signing this bid document, an offeror offering to sell supplies, materials, services, or equipment to Brazos County certifies that the offeror has not violated the antitrust laws of this state codified in Texas Business and Commerce Code §15.01, et seq., as amended, or the federal antitrust laws, and has not communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. Any or all bids may be rejected if Brazos County believes that collusion exists among the offerors. Bids in which the prices are obviously unbalanced may be rejected. If multiple bids are submitted by an offeror and after the bids are opened, one of the bids is withdrawn, the result will be that all of the bids submitted by that offeror will be withdrawn; however, nothing herein prohibits a Contractor from submitting multiple bids for different products or services. Vol. 5n Pg. 1p3 SOQ Continuation Sheet BRAZOS COUNTY, TEXAS SOQ Request No. 201145 Page 4 of 7 Pages SEVERABILITY If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the Specifications shall be held invalid, such holding shall not affect the remaining portions of these requirements and the specifications and it is hereby declared that such remaining portions would have been included in these requirements and the specifications as though the invalid portion had been omitted. SILENCE OF SPECIFICATIONS The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship of the finest quality are to be used. All interpretations of specifications shall be made on the basis of this statement. The items furnished under this contract shall be new, unused of the latest product in production to commercial trade and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be experienced in design and construction of such items and shall be an established supplier of the item bid. TERMINATION Brazos County reserves the right to terminate the contract for default if offeror breaches any of the terms therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which Brazos County may have in law or equity. Default may be construed as, but not limited to, failure to deliver the proper goods and/or services within the proper amount of time, and /or to properly perform any and all services required to Brazos County's satisfaction and /or to meet all other obligations and requirements. Brazos County may terminate the contract without cause upon thirty (30) days written notice. POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE CONTRACTOR'S INSURANCE The Contractor /Contractor, before starting work for Brazos County, must furnish Brazos County a Certificate of Insurance or other acceptable evidence from a reputable insurance company or companies with an A.M. Best Rating of AA@ (such companies to be acceptable to Brazos County) licensed to write insurance in the state of Texas, showing that the Contract is covered by the insurance as follows: (1) Statuto Workers Compensation Insurance with Employers Liabilijy Insurance in th amount of $ 1,000,000. In the event any work is sublet, the Contractor shall require the subcontractor similarly to provide the same coverage and shall himself acquire evidence of such coverage on behalf of the subcontractor. (TLC Sec. 401.011) (2) Commercial General Liability Insurance with a $1,000,000 Combined Single Limit. The policy shall be on the Comprehensive General Liability 19$6/90 occurrence form, and shall include coverage for acts of independent contractors, and shall name Brazos County as an additional insured. Waiver of subrogation is required. No claims made op licies are acceptable without p rior approval by the Commissioners Court/Risk Management �a &q vol. ) �g, SOQ Continuation Sheet BRAZOS COUNTY, TEXAS (3) Automobile Public Liability Insurance propelled vehicles used in connection Waiver of subrogation is required. SOQ Request No. 2011 -45 Page 5 of 7 Pages with a $ 500,000 Combined Single Limit, in all self - with the contract, whether owned, non -owned or hired. The Certificate of Insurance furnished to Brazos County shall contain a provision that coverage under such policies shall not be canceled or materially changed until at least 30 des prior written notice has been given to Brazos County LIMITATIONS The parties are aware that there are constitutional and statutory limitations on the authority of Brazos County to enter into certain terms and conditions of the Agreement, including, but not limited to, authorizations of the placement of liens on Brazos County property; disclaimers and limitations of warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of legal rights, remedies, requirements and processes; limitations of periods to bring legal action; granting control of litigation or settlement to another party; liability for acts or omissions of third parties; payment of attorneys' fees; dispute resolution; indemnities; and confidentiality (collectively, the "Limitations "). Any Agreement terms and conditions related to the Limitations will not be binding on Brazos County except to the extent authorized by the laws and Constitution of the State of Texas. COVERAGESIWAGES Nothing in this Agreement shall be construed as making Brazos County responsible for the payment of compensation and /or any benefits for Contractor including health, property, motor vehicle, workers' compensation, disability, death, and dismemberment insurance for the Contractor's employees and /or equipment. Nothing in the Agreement shall be construed as making Brazos County responsible for wages, materials, logistical support, equipment, and related travel expenses incurred by the Contractor. SOVEREIGN IMMUNITY The parties understand that Brazos County does not waive or relinquish any immunity or defense on behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this Agreement and the performance of the covenants contained herein. Further, Brazos County is not responsible for any civil liability that arises from any act or omission made within the course and scope of this Agreement. The Parties understand and agree that Brazos County does not assume civil liability under any theory of law for the actions of the Contractor in providing services hereunder. NOTICES Notices shall be mailed to the addresses designated herein or as may be designated in writing by the parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the following addresses: BRAZOS COUNTY: Brazos County, Texas Duane Peters, Brazos County Judge 200 South Texas Avenue, Suite 332 Bryan, Texas 77803 j 5 voi. l5 Pg. SOQ Continuation Sheet BRAZOS COUNTY, TEXAS SOQ Request No. 2011 -45 Page 6 of 7 Pages CONTRACTOR: Sales Contact Name: Phone Number: Billing Info: Mike Griffin (281) 726 -3335 cell FORT BEND SERVICES, INC. (281) 261 -5199 office 13303 R edfioh Lane (281) 261 ' -2295f ax Stafford, Texas 77477 ASSIGNABILITY This agreement may not be assigned without the prior written permission of Brazos County. FISCAL FUNDING CLAUSE Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the Agreement and any extensions thereto. WAIVERS No waiver by either party hereto of any term or condition of this Agreement shall be deemed or construed to be a waiver of any other term or condition or subsequent waiver of the same term or condition. ENTIRE AGREEMENT This Agreement represents the entire and integrated agreement between Brazos County and the Contractor and supersedes all prior negotiations, representations, or agreements, either written or oral. This Agreement may only be amended by written instrument approved and executed by the parties. AVAILABILITY AND RETENTION OF RECORDS All records relating to the service provided under this contract and supporting documentation for invoices submitted to Brazos County by the Contractor shall be retained and made available by the Contractor for audit by Brazos County, it duly authorized representatives, the State of Texas (including, but not limited to the Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and agencies of the United States Government. Such records shall be returned by Contractor and made available for any time period required by state or federal law. If changes occur in the governing state or federal law, regarding retention records, Contractor shall comply with such changes. If an audit is initiated before the expiration of such time periods required by state or federal law regarding retention of records, the Contractor shall retain such records until the audit is concluded and all issues resolved. Contractor shall provide Brazos County with copies of such audits that be conducted with respect to the contract. AUDIT RESPONSIBILTY The Contractor shall be responsible for receiving, replying to and/or complying with any audit exception by appropriate federal, state or local audit directly related to the provision of this contract. The Contractor shall repay to Brazos County the full amount received for duplicate billings, erroneous billings, false or deceptive claims. The Contractor recognizes and agrees that Brazos County may withhold any money due and recover through any appropriate method any money erroneously paid under this contract if evidence exists of less than full compliance with this contract. Vn1_ 1 5 0 Pa. �' SOQ Contiuuation Sheet BRAZOS COUNTY, TEXAS SOQ Request No. 2011-45 Page 7 of 7 Pages INDEMNIFICATION The Contractor shall defend, indemnify and save harmless Brazos County and all its officers, agents, and employees from all suits, actions, or claims of any character, name and description including attorney's fees expenses brought for or on account of any injuries or damages received or sustained by any person or persons or property, by or from the said Contractor or his employees or by or in consequence of any negligence in safeguarding the work, or through the use of unacceptable materials in construction of the work, or by or on account of any act of omission, the Worker Compensation Law or any other law. ordinance, order or decree, and so much of the money due the said Contractor under and by virtue of his contract as shall be considered necessary by Brazos County may be retained for the use of Brazos County, or in case no money is due, his sureties shall be held until suit or suits, action or actions, claim or claims for injury or damages as aforesaid shall have been settled and satisfactory evidence to that effect furnished Brazos County. Contractor shall defend, indemnify and save harmless Brazos County, its officers, agents and employees in accordance with this indemnification clause regardless of whether the injury or damage is caused in part by Brazos County, its officers, agents or employees. The undersigned affirms that they are duly authorized to execute this contract, that this proposal has not been prepared in collusion with any other Proposer, and that the contents of this proposal have not been communicated to any other Proposer prior to the official opening of this proposal. The signatory also agrees to all provisions and specifications of this contract. Signed By: Title: Sales Represent Typed Name: Mike Griffin Company Name: FORT BEND SERVICES INC Phone No. ( 28 1) 261-5199 Mailing Address: 13303 Redfish Lane Stafford, Texas 77477 P. O. Box or Street City State Zip Employer Identification Number: Tax ID# 1-74-2144642-2 Social Security Number: App" ovec� by' �mmts ' er s Court on this of by nt g the position of !1 (,4 627 Vol. . Pg SOQ 2011 -45 Term of Contract October 1, 2011 - September 30, 2013 Brazos County is soliciting quotes for water treatment for six (6) Brazos County Buildings. Price quoted must be for a two (2) year period with an option for renewal for two additional one (1) year periods. To arrange a visual inspection of the locations, or for technical questions, please call the Maintenance Director at 979 - 361 -4460. For all other questions, please call Leslie Williams, Brazos County Purchasing at 979 -361 -4294. SPECIFICATIONS: • Inspection and water test of eight (8) chilled water closed loop systems quarterly • Inspection and water test of seven (7) heating water closed loop systems quarterly • Inspection and water test of two (2) cooling tower open loop systems monthly • Supply and maintain correct chemical balance of Micro biocide and Corrosion inhibitor + Monthly reports to be submitted to Brazos County Maintenance Department + Location of six (6) facilities to be covered are: (a) Brazos County Courthouse, 300 E. 26 Street, Bryan, TX 77803 (b) Brazos Center, 3232 Briarcrest Drive, Bryan, TX 77802 (c) Brazos County Detention Center, 1835 Sandy Point Rd, Bryan, TX 77803 (d) Brazos County Sheriff's Office, 1700 Highway 21 West, Bryan TX 77803 (e) Brazos County Exposition Center, 5827 Leonard Rd, Bryan, TX 77808 (f) Brazos County Administration Building, 200 S. Texas Ave, Bryan, TX 77803 • Vendor must sign and agree to all terms and conditions of Brazos County Service Contract Attached or it will not be valid. • Successful Bidder must provide evidence of Workman's Comp, General Liability and Automobile Insurance prior to award. Please fax your quotations to (979)361 -4293, email to lwilliams(ii) or mail to 200 South Texas Ave Suite 352, Bryan, TX 77803. Quotes must be received by Brazos County Purchasing Department by 5 :00 p.m. Tuesday, August 23, 2011 or they will not be considered. Exhibit A Pagel of 2 Vol. 15 0 Pg 68 Solicitation of Quotes 2011 -45 Type of Cost per Total cost Inspection Inspection Quantity per Inspection Closed Water Loop (Quarterly) $ 1 0 . 0 0 15 $150 Open Water Loop (Monthly) $ 3 3 0.5 0 2 $ Total $810.50 The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other bidder, and that the contents of this bid have not been communicated to any other bidder prior to the official opening of this bid. Furthermore, the bidder affirms that they are willing and capable of performing the services entailed in this bid or providing the goods described in this bid, and agrees to do so for the term of this contract. The bidder also agrees to all of the terms and conditions contained in this document and agrees to be held to there for the terra of this contract. Signature of Authorized Representative: --� Printed Name: Mike Griffin Vendor Name: FORT BEND SERVICES, INCDate: August 22nd, 2011 Exhibit A Page 2 of 2 Vol. 1 50 pa 0 ' °R CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DOlYYYY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE FIOLDE T — CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the POlicy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this Certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTAC C NAME _ — Carroll Insurance Agency, Ltd. PHONE (281 656-3000 FAX 14906 FM 529 Meu A/C No): OVI)656 -3DI?i H INSURED 77095 Fort Bend Services, Inc. P. O. Box 1688 13303 Redfish Lane S traffor d TX 77497 B: c: service @ca � i Americ Ins. Co 5 4 THIS IS TO CERTIFY THAT THE POLICIES INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE REVISION V FOR THE POLICY PERIOD CERTIFICATE MAY BE ISSUED INDICATED. N0 BE ISSUED G ANY REQUIREMENT, REMENT, TERM INSURE NAMED ABO OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS OR MAY PERTAIN, THE INS WIURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, SR SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. N AODL SU R _TR TYPE OF INSURANCE LICY EXP POLICY NUMBER POLICY EFF PO GENERAL LIABILITY MMIDIWYYYY MIWOD LIMITS � EACH OCCURRENCE g 1 000 ,OOC X COMMERCIAL GENERAL LIABILITY AMA E 1 O RENT A CLAIMS -MADE � cc OCCUR L05431774 -07 6/21/2011 /21/2012 R PREMISES (Ea ourrence S 100,00C MED EXP (An one person) $ 5, WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y/ N ANY PROPRIETOR /PARTNERIEXECUTIVE OFFICER/MEMBER EXCLUDED? INIA (Mandalory In NH) EACH E.L. DISEASE - EA EMPLoYEd S E.L. DISEASE - POLICY UMtT S DESCRIPTION OF OPERATIONS! LOCATIONS! VEHICLES (Attach ACORD 101, AtldlUonal Remarks Schedule, IP more space is required) CERTIFICATE HOC (979)361 -4200 CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL SE DELIVERED IN BRAZOS COUNTY MAINTENANCE ACCORDANCE WITH THE POLICY PROVISIONS. ATTN: PURCHASING/ ACCOUNTS PAYABLE 206 N. WASHINGTON AUTHORIZED REPRESENTATIVE BRYAN, TX 77803 D Carroll, CIC, C1RM /G INS025 (zno ACORD 00 sos) The ACORD {2009109} o are re ©1988 -2009 ACORD CORPORATION. All rights reserved. name and loggistered marks of ACORD Vol. 150 Pg. `70 PERSONAL IL ACV INJURY S 1 , 000 , 000 GEN'L AGGREGATE LIMIT APPLIES PER: I GENE AGGREG $ 2, 0001000 I X POLICY 7 PRO- I LOC PRODUC - COM P/OP AGG $ 2, 000, ODO I - AUTOMOBILE LIABILITY $ X ANY AUTO COMBINED SINGLE LIMIT (Esacddent) $ 11000,000 ��L```��_ A ALL OVvt'JEDAUTOS 5431776 -OT BODILYINJURY(Perperson 6/21/2011 6/21/2012 ) $ SCHEDULED AUTOS X HIRED AUTOS I BODILY INJURY (Per acnldenl) S PROPERTY DAMAGE X NON -OWNED AUTOS (Per $ - X COMP/COLL DIED $1,000 Uninsured motorist combined $ 1 UMBRELLA LIAB OCCUR PIP-Single limit $ 2,5()o EXCESS LIAR CLAIMS -MADE EACH OCCUR $ DEDUCTIBLE AO �!T � $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y/ N ANY PROPRIETOR /PARTNERIEXECUTIVE OFFICER/MEMBER EXCLUDED? INIA (Mandalory In NH) EACH E.L. DISEASE - EA EMPLoYEd S E.L. DISEASE - POLICY UMtT S DESCRIPTION OF OPERATIONS! LOCATIONS! VEHICLES (Attach ACORD 101, AtldlUonal Remarks Schedule, IP more space is required) CERTIFICATE HOC (979)361 -4200 CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL SE DELIVERED IN BRAZOS COUNTY MAINTENANCE ACCORDANCE WITH THE POLICY PROVISIONS. ATTN: PURCHASING/ ACCOUNTS PAYABLE 206 N. WASHINGTON AUTHORIZED REPRESENTATIVE BRYAN, TX 77803 D Carroll, CIC, C1RM /G INS025 (zno ACORD 00 sos) The ACORD {2009109} o are re ©1988 -2009 ACORD CORPORATION. All rights reserved. name and loggistered marks of ACORD Vol. 150 Pg. `70 SOQ 2011-45 Water Treatment Tabulation October 1, 20II - September 30, 2013 Type of Inspection Fort Bend Services ChemAqua Cost/inspect Cost/Year Cost/Year Cost/Year ct Closed Water Loop Quarterly $10.00 $600.00 $75.00 $4,500.00 Open Water Loop Inspection Monthly $330.50 $7,932.00 $250,00 $6,000.00 Total Combined Inspections Per Year $8,532.00 $10,500.00 RECOMMEND AWARD TO: FORT BEND SERVICES e s Court on this a&mber- )6 day of 2011 by bolding the position of Vol. 150 Pg. 0 7 / BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPA RTMENI" Road and Bride NUMBER 56001000 DATE OF COURT MEETING: September 6, 2011 ITEM: Request from Verizon Communications to construct an 80 ft. road bore and approximately 2,622 ft of buried cable 5 ft within the north right of way of Mumford Road. Cable will be buried at a minimum depth of 36 inches with parallel bores under driveways and creeks. Site is located in Precinct 4. SOURCE OF FUNDS: N/A EXCEPTIONS/NOTES: REQUIREMENTS: • No work will be permitted between front slope and/or back slope. • All installation(s) shall be constructed in designated utility easements, if applicable. If no utility easement exists, the installation(s) shall be 1) within 3-5' of and parallel to the right-of-way line and/or 2) in the case of a road bore, perpendicular to the right-of-way line. • If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's responsibility to do so and to remove all cleared brush, trees etc. from county right-of-way. • Ditch line shall be compacted to 90% standard density ASTM -Test Method No. D -698; test shall be conducted by an independent geotechnical testing Finn; copies of all test results shall be furnished to the office of the Brazos County Engneer. • Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic Control Devices for Streets and HighwgyS, published by the 'texas Department of Transportation, and all other State and Federal laws governing utility construction. SUBMITTED BY: 4-1 Gar/Arnold, CFM Director of Planning CC2011 -074 This Request is Ap rovedvor Denied ❑, by Commissioners' Court Date: Duane Peters, County Judge Vol. ! o Pg. P7 a APPROVED BY: Ve "/ n Engineering & Planning 301 Industrial Blvd. Bryan, TX 77803 August 17, 2011 GARY ARNOLD Brazos County Engineering Office County Engineer 2817 W. Hwy. 21 Bryan, TX 77803 Dear Mr. ARNOLD: Subject: AGRMNTS 24 BURIED CABLE Enclosed are From ED -135 and a work location sketch showing the localioh of our proposed buried cable line on county roads in Brazos County at College Station, Texas. This work is to be completed on Work Order 5413- 3POAOQU which is scheduled for 09/05/2011 If you have any questions concerning this work, please contact Richard Wallace at our office in Bryan, telephone 979.821 -4752 within 15 days so that we may explain of modify our proposal, otherwise, it is understood that this proposal is approved. t Sincerely, ; BRENDA VAJDAK Supervisor — Network Engineer f ' JS:ec Attachment Vol. /50 a) 3 P. VERIZON COMMUNICATION Notice of Line Installation DATE 08/17/2011 To The Commissioner's Court of Brazos County ATTENTION COUNTY ,FUDGE: Formal notice is hereby given that VERIZON COMMUNICATIONS will construct a communication line within the right -of -way of a County Road in County, Texas as follows: Beginning at the intersection of FM 2818 and Mumford Rd, 2622' of buried cable will be placed west at 5' within the north R.O.W. of Mumford Rd, and then 80' of cable will continue south across Mumford Rd through a road bore. The cable will be buried to a minimum of 36', and parallel bores will be made under driveways and creeks. The location and description of this line and associated appurtenances is more fully shown by three (3) copies of drawings attached to this notice. The line will be constructed and maintained on the County Road right -of -way in accordance with governing laws. Notwithstanding any other provision contained herein, it is expressly understood that the tender of this notice by the Verizon Southwest Incorporated does not constitute a waiver, surrender, abandonment or impairment of any property rights, franchise, easement, license, authority, permission, privilege or right now granted by law or may be granted in the future and any provision or provisions so construed shall be null and void. Construction of this line will begin on or after 09/05/2011. VE IZON COMMUNICATIONS rG�. Brenda Vajdak Supervisor - Network Engineer 301 Industrial Blvd Bryan, TX 77803 Vol. Pg. Google Maps Page 1 of 1 'O (Votes 5413 WC# 7780 ,.,> ma WO# 3POAOQU WORK LOCATION Benchley " Teures6+cidiar:n ` { c, r _ s 19R - ' `s trtar�dokrlarr ri E .f 19'fJ , '4c Ester " Fia:4 f arn;E u,i;y r o C?aeft?.ill 'fi�'�S EAMes ry :cvb,y , , CIA Hr is ,9y Tra iks akev .•1 Hai tage • n U ca r f von,FAex Woo .i vile Es1a e5 Smcy Oaks. Ea Cuniano Trail +C . Dee( i nrk F Real Estates t:ro,asintl `. c r a < Ind h::�f.::.f o, -u � J .. - Meadows i 7� - 41 7 '. F I v� L I _ .. ........ ........_._...... .. .. .... ......._..... �__............ ___.... A r ....:..o ©201 -.1 Google - Map data ©2011 Google ... -1 l sr- _.. http: / /maps.goog]e.com /maps ?hl= en &ie =UTF8 &11= 30.716603, -9... 8/16/2011 s Vol. / S Pg BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2010.2011 BUDGET YEAR NO. 10111 47.1-47.19 On this the 6th day of September 2011 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Lloyd Wassermann, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Kenny Mallard, Commissioner, Precinct 3 E_ Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 6th day of September 2011 the Court heard and approved a budget amendment for the 2010 -201 lbudget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 14 September 2010, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 6th day of September 2011. THE COMMISSIONERS COURT OF I3RAZOS COUNTY, TEXAS. Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget Copies: County Auditor County Treasurer County Budget Officer Commissioners' Court Minutes Vol. ),5 P 07 (e BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10111 - 47.1 9/612011 FUND DIV I ACCT IPROJIDR/CR ACCOUNT NAME increase De crease 0100 11001500 1 61130000 1 1 CR lGeneral Fund -Contingency 5,000.00 0100 18000100 1 61210000 1 1 DR lCourtCosts 5,000.00 IGeneral Fund Contint!encv and Countv Attornev I I Reallocation of funds to support Court Costs for the remainder of FY 11. 1 of 1 Vol. /50 Pg `7 1 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10111 - 47.2 n 7C MrtA � FUND DIV ACCT 67286000 65750000 PROJ DRICR CR _ Equipment DR JI V ~ ACCOUNT NAME - Other Small Tools Increase 3,384.00 Decrease 3,384.00 0100 0100 28000100 28000100 Sheriff De artment Reallocation of funds to urchase head ear, st1 ike ads and floor mats used by the SHARP Training Team. Prepared BY ` nn[r1 Otte... -._ :. 8l3012fl�1; 1of1 Vol J D Pg• Iff BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10111 - 47.3 916/2011 FUND DIV ACCT PROJ DRICR ACCOUNT NAME Increase Decrease 4500 63000700 80101003 _CR BLDG. Renov. Court House 263.50 4500 63000700 65450000 DR Office Equipment Maintenance 263.50 Courthouse Renovation Reallocation of funds to purchase two (2) additional chairs for CCL #1. l?repa�ecl By Horn: 1of1 X50 P 9 Vol. 9• ,Aepaitme.n *Ap rovat Date BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10111 - 47.4 91612011 FUND _ DIV I ACCT IPROJIDRICRI ACCOUNT NAME Increase Decrease 0100 11001500 1 61130000 1 1 CR IGenerai Fund - Contingency 15,000.00 0100 11020000 1 61020000 1 1 DR lAutopsy 15,000.00 I General Fund Contingency and Court Support - Civil f I location of funds to additional cost for remainder of 1'Y 11. Prepared ley, � = nnm 1 Or 1 Vol. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10111 -47.5 9/6/2011 FUNDI DIV AC PROJ DRICR ACCOUNT NAME Increase Decrease 01001 11001500 61 CR General Fund - Contingency 1,000.00 0100 1 22900100 1 72191000 DR Cluster COUrt Support 1,000.00 (General Fund ContinlzeneV and Court Annex I I I 1 Reallocation of funds to support additional cost for remainder of FY 11. Prepared Syr nnm S© iori P 9/ Vol. g• pepartment Apprbval Date. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10111 - 47.6 916!2411 FUNDi DIV ACCT PROJ DR/CR A NAME Increase De creas e 0100 31000100 72660000 CR Ps chiatric Service 1,500.00 0100 31000200 60240000 DR Detention Supplies _ 1,200.00 0100 3 E 000200 61390000 DR Inmate Clothing 300.00 uvenile Services and JUV. SRV. Detention Reallocation of funds to Ilows for detention center and underwear, etc. for juvenile detainees. Prepared By nntn .Date - .. 8/�1l2011. toff Vol. 150 p Department Approval Date BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10/91 - 47.7 9/612011 FUND DIV ACCT PROJ DRJCR ACCOUNT_NA_M_E Increase Decrease 0100 31000100 72660000 CR Psychiatric Services 500.00 0100 31000100 72670000 CR Psychological Services 500.00 0100 31000100 65050000 DR Building Maintenance 1,000.00 Juvenile Services Reallocation of funds to proper account to carpet mana er's office. Prepared By Lute 81311209:1 1 of 1 150 . 03 von. g D6partme t Approval ;Date BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10111 - 47.8 9/6120 FUND DIV ACCT PROJ DRICR ACCO NAME _ Increase Decrease 0100 31000100 72157000 CR C ounseling Services _ 225.00 0100 310001.00 65450000 DR Office Equipment Maintenance 225.00 Juvenile Services Reallocation of funds to account to cover budget shortfall. Prepared By „' � nrrri W120111 1 of 1 Vol. 150 P g. S4 Qeparfinien# Approval:,; pate BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10111 - 47.9 91612011 FUND DIV ACCT PRO! DRICR A CCOU NT N AME _ In_ crease_ Decr 0100 31000300 71025000 CR Contra Services 200.00 0100 31000300 60360000 DR Furniture 200.00 JUV SRV - Acad Reallocation of funds to mrchase storaee cabinet for Acad p Oafs 8 131/209' 1af1 Vol. ISO Pg. YS Department Approval < Date BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10111 - 47.10 916/20/1 FUND DIV I ACCT PR0.1 DR /CR ACCOUNT NAME Increase Decrease 0100 1 31000200 1 65450000 CR Office E us ment Maintenance 60.00 0100 31000300 60360000 Furniture 60.00 _ IJUV SRV - Detention and JUV SRV - Academy I I I I of funds to purchase storage cabinet for 1 of 1 Vol. -5® p g. 96 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10111 - 47.11 a i FUND D1V ACCT PROJ DR/CR ACCOUNT NAME lnerease Decrease 0100 31000100 72209000 CR CRT Appoint interpreter 695.00 0100 31000300 60500000 DR Office l ui n ient 695.00 Juvenile Services and JUV SRV - Academ Reallocation of funds to urchase comb bindin machine and vacuum cleaner for Academy. f - C�fepared ay nnms Vol. 160 Pg. Department A a pprovl Date' BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10111 - 47.12 9/612011 FUND DIV ACCT PROD DRICR ACCOUNT NAME _ Increase Decrease 0100 31010000 65320000 CR Eq - Maintenance 850.00 0100 31010000 71500000 CR Rental - Equipment _ 2,900.00 0100 31000200 67050000 DR Appliances 3,750.00 TYC Parole and JUV SRV - Detention Reallocation of funds to purchase commercial dryer for detention center. #?repared By nnm� 1 vol. 1 509 s� DepartriiQfit Approv,.al "'' Date,° BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10111 - 47.13 91612011 FUND DIV ACCT PROJ DR/CR _ ACCOUNT NAME Increase Decrease 0100 31000100 72157000 CR Counseling Services 250.00 0100 31000100 65050000 DR Building Ma intenance _ 250.00 Juvenile Services Reallocation of funds to proper accounts to replace damaged windows in the Director's Office. Prepared By nnm de'` artment A P pprovai Date 1of1 VOL )'5 pg. �� BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10111 - 47.14 9/6/2011 FUND DIV PROJ D ACCOUNT NAME Increase Decrease 3901 39010000 _A 72590000 CR Professional Fees-Other 4,000.00 3901 39010000 61801000 DR Travel v 2,500.00 3901 39010000 61110000 DR Conference & Seminar Fees 1,500.00 BC Housing Finance Cor Reallocation of funds to proper accounts to allow for Board Members to attend the Texas Association of Local Housing Finance Agencies Conference. Prepared By ' nnm Dade 8131!201- ia1 VOL /50 p g. 9D BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10111 - 47.15 9/6/2011 FUND Div ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 11001500 61130000 CR General Fund - Contingency 57,500,00 0100 19000100 65350000 DR Gasoline 500.00 0100 28000100 65350000 DR Gasoline 30,000.00 0100 28002000 65350000 DR Gasoline 12,000.00 0100 30201100 65350000 DR Gasoline 5,000.00 0100 30301100 65350000 DR Gasoline 2,250.00 0100 30301 100 65950000 DR Vehicle Maintenance 2,750.00 0100 30401100 65350000 DR Gasoline 5,000,00 General Fund Contingency, Dist. Attorney, S.O - Admin, S. O -Jail, Const. PCT 2, Const. PCT 3 and Const. PCT 4. Reallocation of funds to support gasoline cost for remainder of FY 11 and to cover overages for Constable. PCT 3 vehicle maintenance account (65950000). Department Approval Prepared By: nnm Date: 8/31/2011 County Judge Approval 1 Of 1 X50 P . Vol. g .� BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10111 - 47.16 srsr2n� � FUND DIV ACCT PROD DRICR ACCOUNT NAME Increase Decrease 0100 11001500 61130000 CR General Contingency 1,150.00 0100 91110000 DR Transfer to General Capital Improvement 1,150.00 4500 49028000 CR Transfer from General Fund 1,150.00 4500 63000400 65050000 DR Building Maintenance 1,150.00 General Fund Contingency and Sanctuary Remodel Pro'. Reallocation of finds to purchase door locks, hardware, etc. for Sanctu Department Approval Date Prepared. By nnm Date: 8/31/2011 County .fudge Approval Date 1 of 1 Vol. Pg. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10/11 - 47.17 9!6/2011 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 22200100 65450000 CR Office Equipment Maintenance 97.80_ 0100 22200100 60170000 DR Copier/Printer Supplies 87.40 0100 22200100 61500000 DR Printin.- 10.40 361st District Court Reallocation of funds to account to cover budget shortfali. t'ri ppare 'd icy nnrri? 1 of 1 vo,. 150 Pg. Y3 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10/11 - 47.18 Q!w9 4 i FUND DI V ACCT PROJ 6R1CR _ ACCOUNT NAME Inc rease Decrease 0100 24301100 71500000 CR Rental - Equipment 1,000.00 0100 24301100 60170000 Dlt Co ier/Printer Supplies 1,000.00 Reallocation of funds to account to cover bud et shortfall. 1 ?repated ft rx m 1 0f l BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10111 -47.19 916/2011 FUND DIV ACCT PROD DRICR ACCOUNT NAME Increase Decrease 4500 63000500 80211000 CR Computer Software 4,000.00 4500 63000500 67203000 _ DR Minor Com puter Hardware 4,000.00 ital Proiects - Comm. Ct Reallocation of funds for purchase of the Cogno's server for the Financ Plus prepared By nnrn Da #e 911t2t1� fi I Of 1 Vol. �® Pg. ` Departmen# ApproYal Date':. . PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: September 6, 2011 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To Brazos Center Barringer, Steven New Hire County Judge Sippel, Jessica New Hire District Clerk Owens, Dianne Transfer Win Dept. IT Gilmore, Charley Transfer w /in Dept. Horn, Richard Transfer Win Dept. Wolfe, Matthew Transfer w /in Dept. SO — Jail Bush, Joshua New Hire Glover, Walter Resignation Tax Office Tant, Kandy New Hire Westbrook, Roger New Hire Approved in Commissioners' Court: Se tem 2011: County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) Vol. / 5D Pg. � T ORDER NO. 1 THE STATE OF TEXAS § THE COUNTY OF BRAZOS § BRAZOS COUNTY ORDER APPROVING THE REDISTRICTING OF COMMISSIONER AND JUSTICE PRECINCTS AND ESTABLISHING NEW COMMISSIONER AND JUSTICE PRECINCT BOUNDARY LINES BASED ON 2010 CENSUS DATA FOR BRAZOS COUNTY ELECTIONS; DIRECTING THE COUNTY'S REDISTRICTING CONSULTANT TO SUBMIT THE ADOPTED PLANS FOR PRECLEARANCE UNDER SECTION 5 OF THE FEDERAL VOTING RIGHTS ACT; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the results of the 2010 federal Census have been considered and indicated that Brazos County's commissioner precincts are sufficiently out of population balance to require redistricting in order to comply with the "one- person, one - vote" (equal population) principle established by the U.S. Constitution; and WHEREAS, Brazos County (the "County ") engaged the law firm of Bickerstaff Heath Delgado Acosta LLP to act as the County's redistricting consultant, including advising and assisting the County in the preparation of a new redistricting plan for commissioner precincts in compliance with applicable state and federal law; and WHEREAS, on April 12, 2011, the Commissioners Court adopted redistricting criteria developed to assist the County and the public in developing redistricting plans which comply with applicable federal and state laws, and the adopted redistricting criteria were applied in the development of the County's redistricting plan; and WHEREAS, on April 12, 2011, the Commissioners Court also adopted redistricting guidelines regarding the submission of comments and proposed plans by the public, to ensure the ability of the County to timely receive and adequately consider them; and WHEREAS, during the redistricting process the County provided notice to the public of its proposed discussions and development of an illustrative plan through meeting agendas posted in compliance with the Texas Open Meetings Act, notices on its website, and publication of newspaper notices regarding public hearings; and WHEREAS, the Commissioners Court has considered the proposed redistricting plan at Commissioners Court meetings on July 13 and July 21, 2011, and at a public hearing held on August 10, 2011; and has considered reports from the County's redistricting consultant and various proposed plans regarding the appropriate reconfiguration of the County's commissioner and justice precincts; and WHEREAS, the Commissioners Court finds that the attached commissioner precinct plan is in the best interest of the citizens of Brazos County, complies with the redistricting criteria and guidelines adopted by the County, and is believed to comply with all state and Vol. / so Pg. q1 federal requirements, including requirements for preclearance under Section 5 of the federal Voting Rights Act; and WHEREAS, the County designated "Illustrative Plan 1" for public hearing and comment, but has made several minor changes to Illustrative Plan 1 boundaries in order to minimize the number of election (voting) precincts that may need to be created under the requirements of Texas Election Code chapter 42; and WHEREAS, the County's existing justice precincts differ from the County's existing commissioner precincts only in the assignment of three election (voting) precincts in the vicinity of the Texas A &M campus, including two voting precincts southwest of the campus being assigned to Justice Precinct 3 and one voting precinct southeast of the campus being assigned to Justice Precinct 1, instead of to Precinct 4 as in the current and new commissioners precinct plans; and WHERERAS, the Commissioners Court finds that continuing to have the justice precincts be coterminous with commissioner precincts other than with these same differences is in the best interest of the citizens of the County and would continue to serve the convenience of the people; NOW, THEREFORE, BE IT RESOLVED AND ORDERED BY THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS: A. That, under the authority granted to the Commissioners Court by article 5, section 18 of the Texas Constitution, the existing commissioner precinct boundary lines for Brazos County are hereby amended, and the new districting plan depicted on the map attached hereto as Exhibit A ( "Illustrative Plan 1 (Revised) "), defining new commissioner precincts, as such new precincts are further described in the tables attached hereto as Exhibit B reporting populations and demographic statistics for each such new precinct, is hereby adopted and designated to define the County's four commissioner precincts from and after the Effective Date for new commissioner precincts; that Exhibits A and B are incorporated by reference in and made a part of this Order, and shall be kept on file in the County Clerk's Office; and, further, that the County's redistricting consultant is hereby authorized and directed to submit the adopted plan for new commissioner precinct lines to the United States Department of Justice for preclearance under the Section 5 of the Voting Rights Act. B. That the existing justice precinct boundary lines for Brazos County are hereby amended, to conform and be coterminous with the new commissioner precinct lines defined in the redistricting plan depicted in Exhibits A and B and adopted by the Commissioners Court to constitute the County's new commissioner precincts, except that three Census Voter Tabulation Districts ( "VTDs ") are to be assigned, respectively, to Justice Precinct 3 (Census VTDs corresponding to existing County Election Precincts 0074 and 0035A) and to Justice Precinct 1 (Census VTD corresponding to existing County Election Precinct 0033), and as thereby modified such new districting plan for Brazos County justice precincts, as depicted in the map attached hereto as Exhibit C, defining new justice precincts, as such new precincts are further described in the tables attached hereto as Exhibit D reporting populations and demographic statistics for each such new justice precinct, is hereby adopted and designated to define the County's four justice precincts from and after the Effective Date for new justice precincts; that Exhibits C and Vol. 160 p g. q g D are incorporated by reference in and made a part of this Order, and shall be kept on file in the County Clerk's Office; and, further, that the County's redistricting consultant is hereby authorized and directed to submit the adopted plan for new justice precinct lines to the United States Department of Justice for preclearance under Section 5 of the Voting Rights Act. C. That this Order respecting new commissioner precincts shall take and be given effect immediately upon preclearance under Section 5 of the Voting Rights Act of the newly adopted commissioner precincts ( "Effective Date for new commissioner precincts "); and that thereafter all Brazos County commissioner precinct elections shall be held under and in accordance with the commissioner precinct plan here adopted by the County and precleared by the Department of Justice, until such time as a subsequent lawfully- enacted commissioner precinct plan shall be adopted to replace this plan and has been precleared under Section 5 or its successor statute, as applicable. D. That this Resolution and Order respecting new justice precincts shall take and be given effect immediately upon preclearance under Section 5 of the Voting Rights Act of the newly adopted justice precincts ( "Effective Date for new justice precincts "); and that thereafter all Brazos County justice precinct elections for constables and justices of the peace shall be held under and in accordance with the justice precinct plan here adopted by the County and precleared by the Department of Justice, until such time as a subsequently lawfully- enacted justice precinct plan shall be adopted to replace this plan and has been precleared under Section 5 or its successor statute, as applicable. BE IT SO ORDERED. Adopted on this � day of 011. B ZO COUN Y, XAS hlon. Duane Peters, aunty Judge Hon. L Wasse nn, Commissioner, Precinct 1 Hon. Sammy Catalena, Commissioner, Precinct 2 0 Hon, Karen McQueen, o y Clerk r r- e Vol. 1 Pg. 9 9 EXHIBIT A Vol. ) 50 Pg /00 a Vol. /s pg. l o I EXHIBIT B l5o jo Vol. P�' Brazos County Commissioner Precincts Illustrative Plan 1 Revised Summary 2010 Census Total and Voting Age Population Non - Hispanic Non - Hispanic Non - Hispanic Non - Hispanic Hispanic % Anglo °!° Black % Asian °!° Other District Persons Deviation of Total of Total of Total of Total of Total Population Population Population Population Population 1 48,951 0.49% 12.84% 72.61 % 5.55% 7.07% 1.93% 2 49,329 1.26% 19.40% 65.58% 7.79% 5.69% 1.54 3 50,119 2.89 ° l0 1 5.56% 69.15'%/.l 6.18% 6.97% 2.14% 4 46,452 - 4.64% 46.81 % 27.34% 24.05% 0.47% 1.32% Totals 194,851 23.30% 59.15% 10.69% 5.12% 1.74% Ideal Size = 194,851 / 4 = 48,713 per district. Total Maximum Deviation = 2.89% - (- 4.64 %) = 7.53% Some percentages may be subject to rounding error. Non - Hispanic Non - Hispanic Non - Hispanic Non - Hispanic D15tfICt Total VAP" Hispanic °!° of Total VAP Anglo % of Total VAP Black % of Total VAP Asian % of Total VAP Other % of Total VAP 1 7 39,156 11.64% 74.92% 4.99% 6.85% 1.61% 2 39,593 16.41% 68.95% 6.76% 6.60% 1.28% 3 43,593 14.82% 71.19% 5.22% 6.88% 1.89% 4 32,678 41.62% 33.23% 23.52% 0.61% 1.02% Totals 153,020 20.07% 63.56% 9.41% 5.48% 1.48% "Voting Age Population Some percentages may be subject to rounding error. 9/1/2011 Vol. / 5D Pg- 03 5 g- to m a m G ..e r e�mv `o � ova N co O O N O p 4 < e � n O g m m M r (p pp 0 t o p ci C P e'I �j C4 N Cc e u d M N co C 9 ~ N I R > A R a b a m N s = ac aE a oe y o�° m o 6 co � V ;e v m o o o N N d P t M m m m, m m� rj •� C c m � j CI C � W Q a a Ma„ L a 3S N N 3 °a N N co Z3 r 4 g n q q oG c 8'�§ a o 0 0 0 c . rn ° A 4 O C N ` a : G n O H O � 6 N • b N a P N O1 U w e xm co N C m M tp m o N ti N O. r Ul U u r N of ei � °O � O m O N m � — O m ' m :e N u V QI a .g m 4 r 6 0 p N IT! Ol f�7 N n Q V u O u Q ry S p m on N N p Ln US M N T M M N � eA 0 lV N M C Q O C w Q ZR e e e to ~O n •= N N m F h C P m � m D• f` N � C G Q P m m f7 b z �- fir p rn P m m N m o ' O u . m v Y a w n 6 � m a n q E m m N h � F N O i 4 C a E a N �- N t� P i•� (n Z ❑ F' E 9 N ❑ E 5 g- to EXHIBIT C Vol. / 150 pg, J OS Tqeril,5 4 5ie. ii S, Census Brea. 1%W Vol. 1 0 pg----Z� f)aa;m, Nor1rAMwncan IM C:vamc 9,1b'20'� Illustrative Plan I EXHIBIT D v,,.-J,0-pg.- / o rl Brazos County Justice Precincts Illustrative Plan 1 Summary 2010 Census Total and Voting Age Population District Persons Deviation Hispanic % of Total Population Non - Hispanic Angfo % of Total Population Non - Hispanic Black % of Total Population Non - Hispanic Asian % of Total Population Non - Hispanic Other ' of Total Population 1 51,746 6.23% 13.06% 71.39% 6.78% 6.83% 1.94% 2 49,329 1.26% 19.40% 65.58% 7.79% 5.69% 1.54% 3 50,927 4.54% 15.55% 69.20% 6.23% 6.89% 2.13% 4 42,849 - 12.04% 49.38% 25.03% 24.04% 0.30% 1.25% Totals 194,851 23.31% 59.15% 10.69% 5.12% 1.74% Ideal Size = 194,851 14 = 48,713 per district. Total Maximum Deviation = 6.23% - (- 12.04 %) = 18.26% Some percentages may be subject to rounding error. District Total VAP* Hispanic % of Total VAP Non- Hispanic Anglo % of Total VAP Non - Hispanic Black % of Total VAP Non - Hispanic Asian % of Total VAP Non - Hispanic Other % of Total VAP 1 41,434 11.84% 74.04% 5.85% 6.65% 1.62% 2 39,593 16,41% 68.95% 6.76% 6.60% 1.28% 3 44,389 14.81% 71.20% 5.30% 6.79% 1.89% 4 1 29,604 44.37% 30.22% 24.11% 0.36% 0.94% Totals 155,020 20.07% 63.56% 9.41% 5.48% 1.48% *Voting Age Population Some percentages may be subject to rounding error. 9/2/2011 Vol.- ' 5 o Pg. /09 Vol, / 50 pg. a Q 9 N az < m 3o c o <, � o mo F �. a In pia d n `o a. n v w r � W) .`o y v � Ic 9 d o 6 o o 0 0 o O g a m v m n � n m ry W cn N G � L d I 0 �; x n 0 0 0 0 Q• y 9 O O O O Q G y] o Y7 n N N d d N IG 1t) U d 00 q u u IL 10 a a n p w x — A x 4e m m .` 6 ,4d m in N N 1 Q t7 w O o r 1.7 C O c p y t7 N r^ G C r N N M y � _ w a Ql m „ go .� C Q n ' 555 �R �R of o e d °e o e e a O L F'Y v O O O O N 'C o S o 0 o O N o CL 01 Q o a A, W ' 4 M W o r 0 Ec ae w o N x i X m 7 N IL O V n7 n t+i q r If7 N O Y � U _O N U A r O m N V� N sis � � m o P m o v N d r S o v �7 0 � m !V Ki O 117 O M N fh m Ln a0 C a � � e Q) a r t•i 6i �!i K t0 V T �y a Q N ° O a In r m r yi co v7 • m m r q d V O u b q Lo O. a x S C 17 N m P N N P O m r Q N p u v v v v a y = y a n n c'a c NO v u7 r7 O N V m N h p y N N r R a r ° F o f o E � a m �3 N h Vol, / 50 pg. Coversheet .a_ BRAZOS COUNTY BRYAN,TEXAS ^ Print 104"1 :4031:0►116 DATE OF COURT 9/6/2011 MEETING: ITEM: Acknowledgment of the Brazos County Purchasing Department Update for the week of August 26, 2011 - September 1, 2011. TO: Commissioners Court FROM: DATE: 09/01/2011 FISCAL IMPACT: No SOURCE OF FUNDS: NOTES /EXCEPTIONS: ACTION REQUESTED OR ALTERNATIVES: ATTACHMENTS: Name: Description: Type: 0 9- 1.docx backup Backup Material Page 1 of I APPROVED Duane Peters Date County Judge http: l /bcagendaintranetBluesheet .aspx ?lternlD = 2045 &Meetin ID =136 9/1/2011 Vol. Y -- -- f TZ7 - Brazos County Purchasing Department Weekly Update 8/26/11 — 9/1/11 Number of PO's Processed: 70 Requisitions Completed: 3 Capital Payments: 5 Projects In Progress Construction Courthouse: Phase I &11 - Paint being touched up, minor finishes being completed - Punch list walkthrough completed - New furniture to be installed on 9112 Phase III - Proposals currently being evaluated by committee - Vendor interviews on 911 Bids/ RFP's/ RFQ's Jail Pharmaceuticals - Tabulation completed and currently being considered by Jail - Working on additional considerations for high cost medications Carpet for Courthouse - Currently working on contract with vendor Representation of Indigent Juveniles - Third Evaluation committee meeting to be held 8125 - Best and final offer received Aggregate for Surface Treatment Flexible Base Specs. In progress Crack Seal Renewals Fuel - Vendor app. in progress Culverts Lane Striping Seal Coat - Renewals in progress Janitorial Supplies Jail Cleaning Supplies Oil Changes V0 1. 15 pg. //* I Solicitation of Quotes Other Janitorial Service Water Treatment Fire Extinguishers and Sprinkler Inspection Pest Control Grease Trap Pumping Smoke Detectors Portable Toilets Fire Panel Monitoring Elevator Maintenance Trash Contract Assets Auction -To Court for approval - Tabulation in progress - Solicitation due 9/16 - Additional info requested -To legal for review - Working on solicitation -To dept. for approval on Tuesday Waiting on August asset list from IT Auction to run from 9/10 through 9/24 on www.lonestaronline.com The surplus room is full. No more items can be accepted unless an emergency situation occurs. Fuel System - Fuel accounts currently reconciled with departments. Updating vehicle and user information Sanctuary Courtroom - Furniture delivered - Maintenance finalizing finishes - Sound system ordered, delivery and install week of 9/19 Purchasing Policy - Reviewing and revising policy Electronic Bid System - Reviewing contract and requirements Purchase Order Cut -off - No purchase orders can be completed from September 9 through September 30 for fiscal year 2011. Vol. 150 p //°;�