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Home My WebLink About2011-08-23-4:00PM-REGULARt . NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON AUGUST 23, 2011 AT 4:00 PM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 1. Invocation and Pledge of Allegiance - Chaplain G.H. Jones and Commissioner Mallard 2. Call for Citizen input and /or concerns. 3. Presentation(s) Presentation on Carters and Burton Creek Total Maximum Dally Load and Implementation Plan for Bacteria Presentation of the Proposed Budget for Fiscal Year 2011 -2012. Consider and take action on agenda items 4 - 24: 4. Establish the elate And time for a Public Hearina on the Proposed B dart for Fiscal Year 2011 -2012. 5. Proposal to Increase Tax Revenues. 6 Estabiiah the dates and times for two Public Hearings for a Tax Revenue Increase, the US- 190IInterstate 10 Feasibility StUdv- 7 Resolution 11-016 in support of g, Approval of Section 2,10.4 Insurance ovefgge for Retirees In the Personnel Pollcv Manual, 9. Reaue`t from the Collectlons Department for Indemnification of 5100.00. 10. 11. Payment Authorization for the P'°f'il^' Attorney's Office In the amount of 5544.07 to LaSalle Hote_I_f-Qr Vol. pg. JD's BRAZOS COUNTY BRYAN,TEXAS the lodging and for witness h9re for triale invoice excmded the f the purchase r. 12. 13. 14. 15. 16. 17. 18. Tax Refund Applications for the following: • a James & Wanda Turner Jr- oavment In error - $615.66 • b Robert Flve- overoayment- 115.22 • c. Sldne Arlene Outiaw -ovs a ment- 12.17 • d_ Angeline K Castle- overoavmen - 11.47 • e Michael Frantzen- overaavmenMV Al 19, Commissioners Court minutes for the following dates: • a. August 2 2011 - Special Meetln • b August 2 2011 - Reaular Meetlna • .. August 3. 2011 -Special MOMIng • d August 9 2011 - Regular Meeting • e August 10 2011 - Public Hearina • f AuaU$t 15 thru 17 2011 - Budget Workshoo Ses sion 20. Budget Amendments. Budget Amendments FY 10111: 45.1 - 45.14: 21. Personnel Change of Status. Personnel Action Forms 22. Payment of Claims. 23. Convene into Executive Session pursuant to Section 551.0785 for deliberations involving medical or psychiatric records of a county employee. 24. Consider and possible action on the Executive Session. Vol. _J.= =— Pg. ID9 — 25. 26. Sheriffs report on inmate population. 27. Announcement of interest items and possible future agenda topics. 28. Call for Citizen input and /or concerns. 29. Agency/ Board/ Committee reports by Court members. . Community Emergency Operations Center lease - Commissioner Mallard . 2011 Transportation Summit -Commissioner Mallard 30. Adjourn. Vol. 149 P 11 Cb PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both an and off the agenda, and be limited to four minutes per person. Persons are Invited to submit comments in writing on the agenda items and /or attend and make comment at the Commission meeting. Members of the pudic are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both Judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum In speaking to, and/or addressing the Court; In participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the Intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the pubic to Insult the honesty andlor integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1, cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other andlor criminal sanctions as may be authorized under the Constitution. Statutes and Codes of the State of Taxes. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act ? 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the Invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate In the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., suite 106, Bryan, TX 77803 is wheelchair accessible. Handicap packing spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361.4102. Vol . 149, Pg . I l I BRYAN,TEXAS MINUTES August 23, 2011 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING File Stamped Agenda 8- 23.1)df - Sign in sheet 8- 23.pdf A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 4:00 p.m. on Tuesday, August 23, 2011 with the following members of the Court present: Duane Peters, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance - Chaplain G.H. Jones and Commissioner Mallard 2. Call for Citizen input and /or concerns. There was no citizen's input. 3. Presentation(s) Presentation on Carters and Burton Creek Total Maximum Daily Load and Vol. 149 pg• ---� - `� BRAZOSCOUNTY Implementation Plan for Bacteria Megan Lott with the Road and Bridge Department gave a presentation on the Total Maximum Daily Load and implementation Plan for Carters and Burton Creek. Lucas Gregory of the Texas Water Resources Institute and project manager was present to answer questions. This plan describes the strategy to improve water quality in this area. Presentation of the Proposed Budget for Fiscal Year 2011 -2012. The County Judge presented the facts on the budget in a powerpoint presentation. He said the County would not be spending the total $3.7 million dollars on the Courthouse remodeling project because the County will need more than $2.1 million for software purchases. Consider and take action on agenda items 4 - 24: 4. Establish the date and time for a Public Hearing on the Proposed Budget for Fiscal Year 2011 -2012. "D Item 4.1Ddf A public hearing on the proposed budget will be held on Tuesday, September 6, 2011 at 4:30 p.m. in the Commissioners Courtroom. Motion: Approve , Moved by County Judge Duane Peters, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 5. Proposal to Increase Tax Revenues. LD Item 5.pdf The County Judge proposed a tax rate of $.4850 per hundred dollar valuation for the 2011 tax year. Motion: Approve , Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . 6. Establish the dates and times for two Public Hearings for a Tax Revenue Increase. Item 6.odf Two public hearings will be held to hear commentary for and against the tax revenue increase. The first on Tuesday, September 6, 2011 at 4:45 p.m. in the Commissioners Courtroom and the second on Tuesday, September 13, 2011 at 4:45 p.m. in the Commissioners Courtroom. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters , Wassermann . 7. Resolution 11 -016 in support of the US- 190 /Interstate 10 Feasibility Study. LD Item Todf A copy of Resolution 11 -016 is attached. Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by County Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena, Cauley , Mallard , Peters , Wassermann . 8. Approval of Section 2.10.4 Insurance Coverage for Retirees in the Personnel Policy Manual. Item 8.pdf Kendra Suhling, Civil Counsel gave a short presentation to clear up any questions from employees. The County Judge pointed out the last sentence of the proposed policy which states that it is "subject to approval and funding by the Brazos County Commissioners Court." He went on to say that there could be a future court that may decide that they can no longer afford to do this. It is not something he plans to change, but the law allows the change. There was considerable discussion on if a person leaves before completing eight (8) years, then returns to work for Brazos County after the effective date of the policy and works enough for a cumulative eight (8) years, will the court allow payment of the retirement insurance benefit? The County Judge stated that he thought it was written that way now so the answer would be yes. Commissioner Mallard suggested rewording the policy to use eight (8) continuous years rather than cumulative. The item was tabled to decide whether those hired after today's date fall under the new policy if they have worked prior years with Brazos County. Amy Bates, Assistant Auditor pointed out that if this is approved and at a later date is changed, retirees would still be required to pay for their insurance if they retired during the time that Brazos County did not fund the insurance. This can not be done retroactively. Motion: Approve , Moved by County Judge Duane Peters, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann. 9. Request from the Collections Department for Indemnification of $100.00. Item 9.pdf Approved s submitted. Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by County Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters , Wassermann . 10. Request by the Budget Office that the County Engineer annual salary be determined by Commissioners Court and no longer on the county approved step and group chart effective immediately. Class Code 2606, position 1. Item 10.pdf Approved as submitted. Motion: Approve , Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . 11. Payment Authorization for the District Attorney's Office in the amount of $544.07 to LaSalle Hotel for the lodging and meals for a witness here for trial; invoice exceeded the amount of the purchase order. t Item 11.pdf Approved as submitted. Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . 12. Payment Authorization for the District Attorney's Office in the amount of $1,400.00 to Value PB — Travis County Medical Examiners Office for expert witness testimony on an autopsy; a purchase order was not obtained in advance. D 2 Item 12.pdf Approved as submitted. Motion: Approve , Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters , Wassermann . 13. Consider and take action on acceptance of Peach Crossing Phase Two into the Brazos County road maintenance system; the road (end /cul de sac of Freestone Drive) and drainage structures are in compliance with the Brazos County Subdivision and Development Regulations. Site is located in Precinct 1. Item 13.pdf Approved as submitted. Motion: Approve , Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . 14. Consider and take action on Bryan Texas Utilities (BTU) cost estimate of $65,197.36 for the relocation of approximately 2,700' of three -phase overhead electric line located on Shirley Road. This required utility relocation is at the County's request to accommodate the proposed roadway widening project. Site is located in Precinct 2. Item 14.pdf Approved as submitted. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Lloyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 15. Request permission to enter the private property of Denson W. Henry located on Merka Road for the purpose of clearing and removing underbrush along fence line. Proposed project will improve sight distance around curve. This work is being preformed for the health, safety and welfare of the general public. Site is located in Precinct 2. Item 15.pdf Approved as submitted. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Lloyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 16. Request permission to enter the private property of Leland Tripp located on Old Reliance Road for the purpose of clearing and removing trees from drainage channel. Project will also re -shape channel and place rip -rap material for erosion control. This work is being performed for the health, safety and welfare of the general public. Site is located in Precinct 2. Item 16.pdf Approved as submitted. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley , Mallard , Peters , Wassermann . voi.-14 q_ p 1 I S 17. Request from Wickson Creek Special Utility District to construct a 30' road bore in the right of way of Wickson Lake Road approximately 680' from its intersection with Clear Lake Road for placement of a 1 & #189;" encasement pipe with 1 " waterline enclosed (to provide service to address # 11150 Clear Lake Rd). Site is located in Precinct 2. Item 17.Qdf Approved as submitted. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Lloyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 18. Tax Refund Applications for the following: Item 18.pdf • a. James & Wanda Turner, Jr- payment in error - $615.66 • b. Robert Flye- overpayment - $115.22 • c. Sidney Arlene Outlaw- overpayment - $12.17 • d. Angeline K Castle- overpayment - $11.47 • e. Michael Frantzen- overpayment - $394.41 Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann. 19. Commissioners Court minutes for the following dates: • a. August 2, 2011 - Special Meeting • b. August 2, 2011 - Regular Meeting • c. August 3, 2011 -Special Meeting . d. August 9, 2011 - Regular Meeting . e. August 10, 2011 - Public Hearing . f. August 15 thru 17, 2011 - Budget Workshop Session Motion: Approve , Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley , Mallard , Peters , Wassermann . 20. Budget Amendments. Budget Amendments FY 10/11: 45.1 - 45.14. tD Item 20.odf 45.1 Reallocate funds for HAVA - General Compliance 45.2 Reallocate funds for Magistrate 1 45.3 Reallocate funds for Treasurer 45.4 Transfer funds from General Contingency to Court Support- Criminal 45.5 Reallocate funds for HOT - Marketing Reimbursement 45.6 Reallocate funds for Jail Inmate Holding Remodel 45.7 Reallocate funds for Justice of the Peace, Precinct 2, Place 2 45.8 Reallocate funds for Justice of the Peace, Precinct 2, Place 2 45.9 Reallocate funds for Juvenile Services 45.10 Reallocate funds for Juvenile Services 45.11 Reallocate funds for TYC Parole and JUV SRV. Detention 45.12 Reallocate funds for TYC Parole and JUV SRV. Detention Vol. . - 1. ---r— Pg.� 45.13 Reallocate funds for TYC Parole and JUV SRV. Detention 45.14 Reallocate funds for TYC Parole and JUV SRV. Detention Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by County Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 21. Personnel Change of Status. Personnel Action Forms Item 21.pdf A copy of the Personnel Change of Status Requests is attached. Motion: Approve , Moved by Commissioner Kenny Mallard, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley , Mallard , Peters , Wassermann . 22. Payment of Claims. Motion: Approve , Moved by County Judge Duane Peters, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . L j Claims Sheet.pdf BILL LIST 8.23.1 todf 7089769 through 7089975 23. Convene into Executive Session pursuant to Section 551.0785 for deliberations involving medical or psychiatric records of a county employee. At this point the County Judge skipped down to consider agenda items 25 through 29. The County Judge having considered the above referenced items returned to the Executive Session. At 5:16 he announced the meeting closed to the public and asked the following individuals to stay: Jennifer Salazar, Director of Human Resources Candy Gallego, Executive Assistant Bill Jeanes, Risk Manager 24. Consider and possible action on the Executive Session. Item 24.1pdf At 5:32 p.m. the County Judge opened the meeting to the public. On motion by Commissioner Cauley and seconded by Commissioner Wassermann the Court voted unanimously to approve a specific medical procedure for a certain county employee. 25. Acknowledgment of the Brazos County Purchasing Department Update for the week of Auguest 12 -18, 2011. Item 25.pdf 26. Sheriff's report on inmate population. I , I ItemApprovalSheet.html Sheriff Chris Kirk- there were 642 inmates in jail, 47 have electronic monitors and 48 are pending for monitors. VOL- 14 9 Pg. L 27. Announcement of interest items and possible future agenda topics. There were no announcements. 28. Call for Citizen input and /or concerns. Patrick Gendron, Attorney spoke on the merits of college students helping juveniles to be successful while on probation. This, he said, would be easier on the Juvenile Probation Officers and will save kids from being sent to Boot Camp. He then introduced Catherine Dietrich, professor of Sociology at TAMU who spoke on what a great program it is not only for the juveniles but also the college students. She went on to say that it was a wonderful tool for recruiting people to work into the juvenile system and spoke on what a great role model Patrick Gendron is. 29. Agency/ Board/ Committee reports by Court members. . Community Emergency Operations Center lease - Commissioner Mallard The CEOC lease is coming up on five (5) years and they are negotiating for another five (5) year lease. They are looking into a contract about sound control and the use of cell phone in the basement. . 2011 Transportation Summit -Commissioner Mallard Commissioner Mallard spoke on the Tranportation Summit and gave an update on discussions there along with an update on a High Speed Rail meeting held also. The winter High Speed Rail meeting is set for December 7 -8, 2011 in Bryan /College Station. 30. Adjourn. Vol. I `t9 p 118 The foregoing minutes of the Commissioners Court meeting held August 23, 2011 have been examined and are approved in open Court this day of G c , 2011, in Bryan, Brazos County, Texas. Duane Peters County Judge Sammy Catalena Commissioner, Precinct 2 Commissioner, Precinct 4 Attest: Lloyd Wassermann Commissioner, Precinct 1 2 Kenny Mallard Commissioner, Precinct 3 Karen cQueen County Clerk � Vol 14q Page 119 BRAZOS COUNT'S COMMISSIONERS COURT Meeting on PAGE 1 of G� � a� Vol. 1 1 Pg. E WE p —m-rad aw-1 F ! s I WON mom O - - P PAGE 1 of G� � a� Vol. 1 1 Pg. BRAZOS COUNTY COMMISSIONERS COURT Meeting on -�3 1 , 20 f f @ 40 PAGE _J� of / t� la4 vol. 1 4 q pg. Name Organization / Department A , iL. Q TY/ I t � L PAGE _J� of / t� la4 vol. 1 4 q pg. RESOLUTION NO. 11 -016 A RESOLUTION OF BRAZOS COUNTY, TEXAS IN SUPPORT FOR THE US- 1901INTERSTATE 10 FEASIBILITY STUDY WHEREAS, the population of Texas is 25 million and is expected to increase to more than 37 million by 2030, the state will require additional transportation capacity for moving people and freight throughout Texas and to markets in surrounding states; and WHEREAS, the geographic triangle in the center of Texas between Houston/Galveston and Dallas /Fort Worth and Austin/San Antonio is expected to see a substantial percentage of this population growth; and WHEREAS, the development of the US- 190 /I -10 interregional route would provide an East/West linkage between I -35, I -45 and 1 -69 allowing the movement of people and freight across Texas without entering the Federal Clean Air Act non - attainment air sheds of either Houston/Galveston or Dallas/Fort Worth, thus providing a statewide benefit; and WHEREAS, the development of the US- 190/1 -10 interregional route between Fort Hood and the City of Livingston to interstate standard and the completion of 1 -69 would provide uninterrupted interstate linkage between campuses of the Texas A &M University System located in Texarkana, College Station, Temple, Killeen, San Antonio, Laredo, Kingsville and Corpus Christi; and WHEREAS, the College Station -Bryan Metropolitan Statistical Area is the most populated MSA in the nation without a direct connection to the Interstate Highway System; and WHEREAS, the development of the US- 190 /I -10 interegional route would have a significantly positive impact on the transportation of persons, goods and services to and from Brazos County and potentially provide numerous economic development and growth opportunities; now, therefore, BE IT RESOLVED BY THE COUNTY COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS; PART 1: That Brazos County supports the work being done on the US- 190 /I -10 Feasibility Study. PART 2: That Brazos County urges adoption of the proposed Mobility /Safety Alternative, which would provide an interstate standard highway between Fort Hood and the City of Livingston, traversing through Brazos County; four lane divided highway eastward from the City of Livingston to the Louisiana -Texas Border. PART 3: That a suitable copy of this Resolution shall be presented to the Texas Department of Transportation and the Gulf Coast Strategic Highway Coalition. Vol. `�� P l as PART 4: That this Resolution shall take effect immediately from and after its passage. ADOPTED this r day of A n A.D. 2011. ATTEST: Ka en McQueen County Clerk APPROVED: Duane Peters County Judge Vol. IH9 Pg I- ), 3 - BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bride NUMBER 56001000 DATE OF COURT MEETING: August 23, 2011 ITEM: Consider and take action on acceptance of Peach Crossing Phase Two into the Brazos County road maintenance system. road (end/cul de sac of Freestone Drive) and drainage structures are in compliance with the Brazos County Subdivision and Development Regulatio Site is located in Precinct 1. SOURCE OF FUNDS: N/A PRESENTATION: SUBMITTED BY: 4,L�- Gary Arnold, CFM Director of Planning CC2011 -068 This Request is App owed (or} Denied _ Date: ---_ Duane Peters, County Judge APPROVED BY: co Lloyd Wassermann Precinct 1 by Commissioners' Court Vol. 1 ! pg. I a 4 BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING- DATE: August 23, 2011 SUBJECT: Utility Relocation — 1.101 R18138 Consider and take action on Bryan Texas Utilities (BTU) cost estimate of $65,197.36 for the relocation of approximately 2,700' of three -phase overhead electric line located on Shirley Road. This required utility relocation is at the County's request to accommodate the proposed roadway widening project. Site is located in Precinct 2. BTU will invoice Brazos County the actual "as built" expense of this utility relocation. SUBMITTED BY: J . Salvato Right of Way Agent APPROVED BY: -- - Sammy Catalena Commissioner Precinct 2 This request is APPROVED / DENIED ❑ by Commissioners' Court Duane Peters, County Judge DATE: 9 CC -201 l - 067 -Relo- Shirley Road -BTU - 15 vai. pg. — BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: August 23, 2011 SUBJECT: Private Property Access Request permission to enter the private property of Denson W. Henry located on Merka Road for the purpose of clearing and removing underbrush along fence line. Proposed project will improve sight distance around curve. This work is being performed for the health, safety and welfare of the general public. Site is located in Precinct 2. SUBMITTED BY: Jo . Salvato Right of Way Agent APPROVED BY: Sammy Catalena Commissioner Precinct 2 This request is APPROVED / DENIED ❑ by Commissioners' Court Duane Peters, County Judge A DATE: S 1 9 5 ) 1 1 CC•20 f 1- 066 -PPA -Merka Road -Henry VOL I _ Pg. I a R E C6• * +t BRAZOS COUNTY PRIVATE PROPERTY ACCESS PERMISSION FORM !_' Duane Peters Brazos County Judge Lloyd Wassermann Commissioner Pct 1 Sammy Catalena Commissioner Pct. 2 Kenny Mallard Commissioner Pct 3 Irma Cauley Commissioner Pct. 4 Brazos County Road & Bridge Dept. 2617 Hwy 21 West Bryan, Texas 77803 Office# 979 - 822 -2 Fax# 979 - 775 -04 LAND OWNER: Denson W. Henry ADDRESS: 6611 Merka Road Bryan, Texas 77808 LOCATION OF WORK: Same Address Above roperty for the enter DESCRIPTION OF WORK TO BE DONE: Permission to p und ng underbrush along fence line to improve elfare purpose of removi of the general curve. This work is being done for the health, safet public. {v. MAINTENANCE: Yes -- — No --X— IF YES ESTIMATE FREQUENCY OF MAINTENANCE: Eng Aide ones General Superintendent Owner's Signature: ;O-A� NIA oreman 1 Right of Way Agent Date: r -- // Vol. 1 L4 I pg. I ° BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT MEETING DATE SUBJECT: Road & Bridge August 23, 2011 Private Property Access Request permission to enter the private property of Leland Tripp located on Old Reliance Road for the purpose of clearing and removing trees from drainage channel. Project will also re -shape channel and place rip -rap material for erosion control. This work is being performed for the health, safety and welfare of the general public. Site is located in Precinct 2. County will maintain the site only when necessary for continued adequate drainage of roadway. SUBMITTED BY: Joe . Salvato Right of Way Agent APPROVED BY: Sammy Catalena Commissioner Precinct 2 � �' This request is El APPROVED / DENIED ❑ by Commissioners' Court Duane Peter County Judge DATE: 0 CC -201 1- 069 -PPA -Old Reliance Road -Tripp Vol. . -1q I p l a� 5 AI 6 o r r or er BRAZOS COUNTY PRIVATE PROPERTY ACCESS PERMISSION FORM E. Duane Peters Brazos County Judge Wyd Wassermann Commissioner Pct. 1 Sammy Catalena Commissioner Pct. 2 Kenny Malfard Commissioner Pct. 3 Irma Cauley Commissioner Pct. 4 Brazos County Road & Bridge Dept. 2817 Hwy 21 West Bryan, Texas 77803 Office# 979 - 822 -2127 Fax# 979 - 775 -0453 I- LAND OWNER: Leland Tripp ADDRESS: 6201 Old Reliance Road Bryan, Texas 77808 II. LOCATION OF WORK. Same as above — Tract 2.6, 43.87 acres, T.M. Spiane, A -53 III, DESCRIPTION OF WORK TO BE DONE. Permission to enter private property for the purpose of clearing and removing trees from drainage channel. This project will also re -shape channel and place rip -rap material forerosion control. This work is being done for the health, safety and welfare of the general public. IV. MAINTENANCE: Yes X No IF YES, ESTIMATE FREQUENCY OF MAINTENANCE. County will maintain the site only when necessary for continued adequate drainage of roadway. -may 40o es Engin r Aide I Foreman I Right of Way Agent General Superintendent . M/7 - Owner's Signature: Date:r // Vol. I q — p ) ;� q BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPA RTMENT Road and Bridge NUMBER 56001000 DATE OF COURT MEETING: Au usg �t 23, 2011 ITEM: Request from Wickson Creek Special Utility District to construct a 30' road bore in the right of way of Wickson Lake Road approximately 680' from its intersection with Clear Lake Road for placement of a 1 �` /z" encasement pipe with 1" waterline enclosed (to provide service to address # 11150 Clear Lake Rd). Site is located in Precinct 2. SOURCE OF FUNDS: NIA PRESENTATION: REQUIREMENTS: • No work will be permitted between front slope and/or back slope. • All installation(s) shall be constructed in designated utility easements, if applicable. If no utiity easement exists, the installation(s) shall be l) within 35' of and parallel to the right-of-way line and/or 2) in the case of a road bore, perpendicular to the right-of-way line. • If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's responsibility to do so and to remove all cleared brush, trees etc, from county right-of- -way. • Ditch line shall be compacted to 90% standard density ASTM -Test Method No. D -698; test shall be conducted by an independent geotechnical testing firm; copies of all test results shall be furnished to the office of the Brazos County Engineer, • Construction shall be in strict conformance to the latestTexas Manual of Uniform Traffic Control Devices for Streets and Highways, published by the "Texas Department of Transportation, and all other State and Federal laws governing utility construction. SUBMITTED B t , Gary Arnold, CFM Director of Planning CC2011 -065 APPROVED BY: Commissioner Sammy Catalena Precinct 2 This Reque t 's App ovedVr Denied 0, by Commissioners' Court Date: - _. ' -- Duane Peters, County Judge Vol. I q- , t D� --jiL Pg. t - - t �a J C s � • a .,,. 1� s 4 6� J _-! " -t„ i `• f r I � 1. r s � �e5+.>r -� `ff" � k #� LL � E � -. r �.�.•+.�,— ,-_.h- der' •` 4� i k 7 � �e��t✓ .L. �a�t PC u. , �. flj �:• r�'�;.� v � •-7� Jn � a�f�lir� + A`. ,�;. T. I 1 c•3� `� � : cr��+ fir• � �� `t" '� a: .• � 7,_ '� . tars '`�'" } ,y�� `�� .�� _ YY- "_ §.�.,,�ro } .x" 1 .2 i t a "�^ •� ,fir f R <' P ST #4` ! `I r' r tY � � -��} - � 4 , v` xr *vr}�� t,� y t� T�1• r R' u . $. � - •. .,� '�. �r.., � ;`,;2 � i " d i t t} 4 ��x� a� C � ��"{{..117•�,,t'p ?!��3'�� - • u'� ` .r� " r _ .31 - 't+ � ,e L,s '- � : ,xl >:��bi � � �'` 3 � ir� w ' r F s """fi '� � r � rw�r ',, I ' � ,� c {.�'- ,'4 - • 4 ! x r �t • ��A�. rrr t �' t " �� * I r � ;�kr- ��i��'�� iF� e`�c c ^ �♦ Fq� ^s ��-+ 'r,+. �Ftr::ct ri ! E r r�.R s,a_�tr�� ,,"- �-R ✓iaE,ia`.'"'` ..�w - � #_�Y xk w ; t:s tt„ „ . ' 'r -`.t> t?,,..:n J Sd'" �±,�;:^t, 'k'r x,,• t1'�,�ri2t q., .ti, , .. `' 3d ;1.:� - .�5-� 'F,t �k',�,su >7• y .�e'ir pr .y aa �.. .c y" ��;•� ..«, t 4r ' - -�a :. 4 - .U �+"". tY y�c+ -�`• &��i�t�`�i��.. sr ' <.I'' r 4cz.� i �'u '�,3{��(`7!`�' '� .{ �4 § F r � t � 1 • • � •sj I ;� '�•� '� � f�'3t ' � ., �s'r" 1 G� Jy h ate' �a f7.. }. y k w � � r � 3 `�y�*-i �'^ ! r I i � �'" u 'r• r �>ti, ,¢A r fiR le r. r ' 3. - " '" •� �..1tI af .i -4 t 4 ' �.S�. 1 N '!,Y T _' 1 5L" , " p h.r x ;u;'� s 5''•a �1�e s °' � � t a� °s F''} P rt 6 en REQUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT-OF-WAY TO THE COMMISSIONERS'COURT OF BRAZOS COUNTY, TEXAS BRAZOS COUNTY ADMINISTRATION BRYAN, TEXAS 77803 Formal notice is hereby given that (applicant) Wickson 'Creek SUD proposes to place a (type) within _across_L_ the right-of-way of (road) 1115C clear Lake Road in Brazos County, Texas as follows &,, on i-A ide- Rol 4,86 'Fro 0 AlreWe 4^41 Aw. The location or description of the proposed installation is more fully shown by 3 copies of the drawings attached to tl�iis notice. I understand and agree that: 1. The County Engineer must be notified 72 hours prior to the beginning of construction in of der that he, or his designated inspector, may inspect the actual installation; 2. All damage to the roadways and rights-of-way will be repaired to their original condition to the satisfaction of the Courity Engineer; 3, Brazos County reserves the right to require Applicant to relocate or lower any such line at. no cost to Brazos County, should same become necessary due to widening or lowering, or other alteration of the roadway or fight-of-way; 4. Brazos County will in no way be responsible for any damage which might occur to any existing utility lines in the right-of-way; 5. The line will be constructed and maintained on the County right-of-way in accordance with the Utility Accommodation Policy which was adopted by the Texas Department of Transportation on May 29, 1989; 6. The line or lines will be constructed no less than twenty-four inches (24") lower than the lowest part of the drainage or bar ditch and the drainage is to be considered at least two feet (T) below the center of the roadway; 7. All sites will be barricaded during the construction period. Construction ofthis line will begin on or after the 25d o f AUgust , 20 Firm:wicks,pn Creek SUD By: Title: cieneral m Address: P.0- Box 4756 Bryan, Tx 77805 Phone: (979) 589-3030 APPROVED BY COMMISSIONERS' COURT: -- Date -2 1 �23_t_L Duane Peters, County Judge Brazos County, Texas Revised 112712011 1 Pg. Vol. BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR TnE 2010 -2011 BUDGET YEAR NO. 1.0111 45.1 -45.14 On this the 23rd day of August 2011 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B_ Lloyd Wassermann, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Kenny Mallard, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 23rd day of August 2011 the Court heard and approved a budget amendment for the 2010 -201 lbudget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 14 September 2010, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 23rd day of August 2011. THE COMMISSIONERS COURT OF 13RA7_OS COUNTY, TEXAS. By: - Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget Copies: County Auditor County Treasurer County Budget Officer Commissioners' Court Minutes Vol. 149, pg. 133 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. '10!11 - 45.1 8123/2011 FUND DIV ACCT PROJ DRICR ACCOUNT NAME increase Decrease 3000 212100 80282000 CR Electronic Voting System _ 1,225.00 3000 212100 67281000 DR E - Electronic 1,225.00 HAVA - General Compliance Reallocation of funds to purchase new eSlates and JBC's from Hart Intercivic to replace damaged and hi D, , h usage machines. 1 or 1 Vol. 4 Pg. I BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10111 - 45.2 FUND 0100 0100 DIV 22600100 22600100 ACCT 65320000 6]500000 PROJ D R/ CR CR DR VIiJliV ACC OUNT NAME E ui ment - Maintenance Pr inting Increase 100.00 Decrease 100.00 Magistrate 1 _ Reallocation of funds to urchase the rinting of 1000 Trial Court Certificate. 1 1 of 1 von. 14 q pg. l 35 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10111 - 45.3 8/23/2011 FUNq DIV ACCT PROJ DRICR ACCOUNT NAME Increase Decrease 0100 12000100 60600000 CR Office Supplies 600.00 0100 12000100 61110000 CR Conference & Seminar Fees 265.00 0100 12000100 67203000 DR Minor Computer Hardware 865.00 County Treasurer Reallocation of funds to purchase another scanner. Prepared By: nnm Date: 8117/2011 Department Approval Date County Judge Approval 3of5 Vol. 49 Pg. jP BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10111 - 45.4 812312011 FUND DIV ACCT PROJ DR/CR NAME Increase Decrease 0100 11001500 61130000 CR _ _ACCOUNT General - Contingency 84,100.00 0100 11010000 61210000 DR Court Cost 7,500.00 0100 11010000 61225000 DR 2nd Administration Appeal 6,500.00 0100 11010000 72208000 DR CRT Appointed A s -Juv 70,100.00 General Contin rtSupport - Criminal _ Reallocation of funds to support Court Support-Criminal Cost for remainder of FY 11. Prepared By: nnm D ate: 9/17/2011 Department 'Approval . Date Approval E 1 DI 1 ate . Vol. — 1 1 4 9 _ rg. 13-1 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10111 -45.5 8123/2011 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 1100 11002600 51200000 CR Salary - Dc pt Heads 3,000.00 1100 11002600 51300000 CR Sala - Staff 2,500.00 1100 11002600 53300000 CR Employee Health Insurance 2,000.00 1100 11002600 65050000 CR Building Maintenance 1,000.00 1100 11002600 67281.000 CR Equipment - Electronic 1,000.00 1100 11002600 61880000 DR Utilities 8,800.00 1100 11002600 71500000 DR Rental - Equipment 700.00 � HOT-Marketing Reimbursement Reallocation of funds to overages for remainder of FY 11. Department Approval Date Prepared By: nnm Date: 8/17/2011 ' County Judge Approval i et s vol. 1 q pg. 139 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10111 - 45.6 8/2312011 FUND DIV ACCT PROJ DRICR ACCOUNT NAME Increase Decrease 4308 63431000 67203000 CR Minor Computer Hardware 1,81177 4308 63431000 67205000 DR Network Cost 1,813.77 Jail Inmate Holding Remodel Reallocation of funds to correct account, from 67203000 to 67205000. Department Approval Date Prepared By: nnm Date: 6/17/2011 -- - -�`� - County Judge Approval Soft q 3� Vol. 1 I Pg. �. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10111 - 45.7 8/23/2011 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 24201200 65450000 CR Office Equipment Maint. 125.00 0100 24201200 60600000 DR Office Supplies 125.00 Justice of the Peace 2.2 Reallocation of funds to purchase office supplies Department Approval Date Prepared By: nnm Date: 8/17/2011 County Judge Approval Date 1 Of 1 Vol. i pg. 140 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10111 - 45.8 8123/2011 FUNDI DIV I ACCT IPROJIDR/CRI ACCOUNT NAME Increase Decrease 0100 24201200 59100000 1 j CR IDDEA 250.00 0100 1 24201200 1 61801000 1 1 DR ITravel 250.001 1 Justice of the Peace 2.2 Reallocation of funds to allow for travel. Department Approval Prepared By: nnm Date: 8/17/2011 t -- County Judge Approval Date ate 1of1 Vol. P9. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10111 - 45.9 FUND DIV ACCT PRO.I DR/CR CR OfLJlLV I I ACCOUNT NAME Co ierlPrinter Supplies Increase Decrease 1,750.00 0100 31000100 60170000 0100 0100 31000100 31000100 60350000 60360000 DR DR Food and Food Supplements Furniture 500.04 1,250.00 Juvenile Services Reallocation of funds for lunch su lies for Juvenile Board Mt s (60350000) and replace dama edlworn lobb furniture (60360000 . 1 of 1 l � P Vol. 1 4q Pg. ``o'YJ1, BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10111 -45.10 8/23/2011 FUND DIV ACCT PROD DRICR ACCOUNT NAM _ _ Increase Decrease 0100 31010000 71500000 CR Rental Equipment f 3.300.00 0100 31000100 65350000 DR Gasoline 3,300.00 Juvenile Services Reallocation of funds for gasoline for remainder of FYI 1. a, l � Vol. 149 P8• BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10111 - 45.11 8/2312011 FUND _ DIV ACCT PROJ DRICR ACCOUNT NAME Increase Decrease 0100 31010000 71500000 CR Rental -Equipment 2,390.00 0100 31000200 DR Equipment - Other 2,390:00 TYC Parole and JUV SRV. Detention Reallocation of funds for the purchase of a cross cut paper shredder for the detention center. Prepared. By: nnm` Date: 811 7120 1 1 Department Approval Date County Judge Approval `` I Ott Vol. 1 4 9 9 p 4 L I � /IIT' BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10111 - 45 -12 8123/2011 FUND DIV ACCT PROJ DR1CR ACCO _U_ NT NAME Increase Decrease 0100 31010000 71500000 Rental - Equipment 3,975.00 0100 31000100 67281000 _CR DR Equipment - Electronic W 2,630.00 0100 31000100 67203000 DR _ Minor Computer Hardware 1,345.00 TYC Parole and Juvenile Services Reallocation of funds for the replacement of outdated television set -up in training room; add equipment to the probation lobby to televise public service announcements, par entin skills information, department/court info, etc.. 1 of 1 Vol. 1 l ( pg. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10111 - 45.13 8/23/2011 FUNDI DIV ACCT PROD DRICR ACCOUNT NAME Increase Decrease 01001 31010000 71500000 CR Rental - Eq 410.00 0100 31000100 67050000 DR Appliances 41 -0.00 TYC Parole and Juvenile Services Reallocation of funds for the purchase of a refrigerator for the Administrative Portable Building. 1of1 (� vol. Pg. I' BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10111 - 45.94 8/2312011 FUND DI V ACCT PROD DRICR ACCOUNT NAME Increase Decrease 0100 31010000 71500000 C Rental - Equipment 3,000.00 0100 131000100 65050000 DR _Building Maintenance 3,000.00 TYC Parole and Juvenile Services Reallocation of funds for the purchase of window tint and installation for remainder of the Admin. Bldg. to reduce temperature and care. 1 of 1 VOl. pg. PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: August 23, 2011 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To District Clerk Piper, Abby New Hire Expo Barcellano, Mary New Hire MPO Shankar, Preeb Resignation Road & Bridge Lys, Robert New Hire SO - Jail Bounds, Steven Smolinsky, Lauren Stumpf, Michael Transfer w /in Dept. New Hire Transfer w /in Dept. Approved in Commissioners' Court: August 23-2011 - - -- County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) VoL q 9 pg (�} g Coversheet J h .0 OF BRAZOS COUNTY BRYAN,TEXAS iM Print DEPARTMENT: DATE OF COURT 8/23/2011 MEETING: ITEM: Acknowledgment of the Brazos County Purchasing Department Update for the week of Auguest 12 -18, 2011, TO: Commissioners Court FROM: DATE: 08/1812011 FISCAL IMPACT: No SOURCE OF FUNDS: NOTES/EXCEPTIONS: ACTION REQUESTED OR ALTERNATIVES: ATTACHMENTS: Name: Description: Type: 0 18.docx update Backup Material Page I of 1 ACKNOWLEDGED �( Duane Peters Date County Judge http:// bcagendaintranetlBluesheet .asp mI� ` 8�vleeting P ID =134 ' iL � 8/19/2011 "� g• T Brazos County Purchasing Department Weekly Update 8/12111 — 8/18/11 Number of PO's Processed: 77 Requisitions Completed: 2 Capital Payments: 6 Projects In Progress Construction Courthouse: Phase I & II - Carpet installed - Cabinet installation in progress Phase III - Proposals currently being evaluated by committee Bids/ RFP's/ RFQ's Jail Pharmaceuticals - Additional information requested of vendors for clarification Carpet for Courthouse - Minimal remodel of CCL #1 and DA area. - Bid being analyzed Representation of Indigent Juveniles - Proposals acknowledged on 8/4 - Second Evaluation committee meeting to be held 8118 1 �J Vol. i 4 9 Pg. Solicitation of Quotes Reupholster CCL #1Jury and Gallery Seating - Chairs to be picked up by Maint. week of 8/22 Janitorial Service - Solicitations due 8/23 Water Treatment Fire Extinguishers and Sprinkler Inspection Pest Control Grease Trap Pumping - Solicitations due 8/26 Smoke Detectors - Solicitation due 9116 Portable Toilets Fire Panel Monitoring - Additional info requested Elevator Maintenance - Waiting on contract from vendor Trash Contract Working on solicitation Renewals Fuel Renewal is in process at A &M. When finished, we will renew Other Culverts Lane Striping Aggregate for Surface Treatment Flexible Base Seal Coat - Renewals in progress Janitorial Supplies Jail Cleaning Supplies Oil Changes Crack Seal Assets Auction July assets completed Requesting serial numbers on assets from departments Tentatively set to start 8/25 The surplus room is full. No more items can be accepted unless an emergency situation occurs. Fuel Software - Working with IT to install software on needed computers Sanctuary Courtroom - Furniture ordered, delivery on 8/23 - Maintenance working on finishes - Sound system ordered Purchasing Policy - Reviewing and revising policy Electronic Bid System - Reviewing contract and requirements Vol. Pg.— 15 1