HomeMy WebLinkAbout2011-07-12-4:00PM-REGULARBRAZOS COUNTY ` --/�2
BRYAN,TEXAS
NOTICE OF MEETING AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN
REGULAR SESSION ON JULY 12, 2011 AT 4:00 PM IN THE COMMISSIONERS
COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH
TEXAS AVE., SUITE 106, BRYAN, TX 77803
1. Invocation and Pledge of Allegiance - Chaplain G.H. Jones and Commissioner Catalena
2. Call for Citizen input and/or concerns.
Consider and take action on agenda items 3 - 19:
3. Request to transfer the cell phone allowance from Class Code 0505, Position 2 to Class Code 0511,
Position 1 Assistant County Attorney I. Richard Price has now been assigned the duties of prosecuting
cases in the JP Courts while Assistant County Attorney Matthew Barton will prosecute in County Court
at Law No. 2. This change will have no effect to the budget. There are sufficient funds available for this
transfer.
4. Request renewal of contract for office supplies with Perry Office Plus.
5. Agreement with Computer Information Concepts, Inc., for the purchase of the PeopleWare software
system to be used by the Tax Office.
6. Memorandum of Understanding for the Ambubus Program between Brazos County, Bryan Independent
School District, and Brazos County Health District.
7. Request from Verizon Communications to place approximately 9,987' of buried 24-SM fiber cable
installation(s) along, parallel to, and 5' inside the right of way of Bird Pond Road at a minimum depth of
48". Site is located in Precinct 3.
8. Request from Wickson Creek Special Utility District to construct a 30' road bore in the right of way of
Alexander Road approximately 800' from its intersection with Broach Road for placement of a 2"
encasement pipe with 1" waterline enclosed (to provide service to address # 6428). Site is located in
Precinct 2.
9. Request from Wickson Creek Special Utility District to construct a 30' road bore in the right of way of
Wickson Lake Road approximately 500' from its intersection with Saxon Road for placement of a 2"
Vol. i y 1 Pg.
encasement pipe with 1" waterline enclosed (to provide service to address # 11722). Site is located in
Precinct 2.
10. Paymemt Autorization to wire funds from Brazos Valley Fair and Exposition (Division 11002700) to The
Bank & Trust per contract agreement with Brazos Valley Fair and Exposition approved by
Commissioners Court on June 21, 2011.
Approval of requisition for Brazos County Justice of the Peace, Pct 4, in the amount of $3,526.00 for a
Ticket Writer from Brazos Technology.
12. Approval of requisition to Patterson Architects for $2,000 to include work included in attached
proposal.
13. Request approval to award bid 2011-32 Hot Mix Asphalt to Knife River.
14. Approval of May 2011 Treasurer Report
15. Tax Refund Applications for the following:
11.
• a. D & S Contracting -overpayment -$20.86
• b. Wesley Anderson & Frances L Wilson -overpayment -$36.00
• c. Restaurants Acquisition I LLC-overpayment-$951.90
16. Commissioners Court minutes for the following dates:
• a. June 7, 2011 - Regular Meeting
• b. June 9, 2011 - Workshop Session
• c. June 14, 2011 - Regular Meeting
• d. June 21, 2011 - Regular Meeting
• e. June 28, 2011 - Regular Meeting
17. Budget Amendments.
Budget Amendments FY 10/11 39.1-39.6
18. Personnel Change of Status.
Personnel Action Forms
19. Payment of Claims.
20. Sheriff's report on inmate population.
21. Announcement of interest items and possible future agenda topics.
22. Call for Citizen input and/or concerns.
23. Agency/ Board/ Committee reports by Court members.
• Commissioner Mallard's report on High Speed Rail
24. Adjourn.
Vol. Pg• 1 8 0
PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four
minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment
at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a
Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas
Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a
Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in
attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and
decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in
the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves
in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or
continued disruption of the meeting may result in a Contempt of Court Citation.
It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual
or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or
integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively.
Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence
and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following
sanctions:
1. cancellation of a speaker's time;
2. removal from the Commissioners Court;
3. a Contempt Citation; and/or
4. such other and/or criminal sanctions as may be authorized
under the Constitution, Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted
prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The
Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However,
responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter
without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County
Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite
existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act ?
551.042.
INVOCATION
Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The
views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not
necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required
to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the
business of the Court.
The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., suite 106, Bryan, TX 77803 is
wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two
working days before the meeting. To make arrangements, please call (979) 361-4102.
Vol.
07 pg. LU
BRAZOS COUNTY
BRYAN,TEXAS
MINUTES
July 12, 2011
BRAZOS COUNTY COMMISSIONERS COURT
REGULAR MEETING
19 Signature Page 7-12.pdf
File Stamped Agenda 7-12.pdf
Sign in sheet 7-12.pdf
A regular meeting of the Commissioners' Court of Brazos County, Texas was held in
the Brazos County Commissioners Courtroom in the Administration Building, 200
South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 4:00 p.m. on
Tuesday, July 12, 2011 with the following members of the Court present:
Duane Peters, County Judge, Presiding;
Lloyd Wassermann, Commissioner of Precinct 1;
Sammy Catalena, Commissioner of Precinct 2;
Kenny Mallard, Commissioner of Precinct 3;
Irma Cauley, Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheets contain the names of the citizens and officials that were in
attendance.
1. Invocation and Pledge of Allegiance -
Chaplain G.H. Jones and Commissioner Catalena
2. Call for Citizen input and/or concerns.
Vol.
X47 es.fig)
There was no citizen's input.
Consider and take action on agenda items 3 - 19:
3. Request to transfer the cell phone allowance from Class Code 0505, Position 2 to Class
Code 0511, Position 1 Assistant County Attorney I. Richard Price has now been
assigned the duties of prosecuting cases in the JP Courts while Assistant County
Attorney Matthew Barton will prosecute in County Court at Law No. 2. This change will
have no effect to the budget. There are sufficient funds available for this transfer.
zi Item 3.pdf
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner
Lloyd Wasserman. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard ,
Peters , Wasserman .
4. Request renewal of contract for office supplies with Perry Office Plus.
Item 4.pdf
All terms, conditions and pricing to remain the same. A copy of the contract is attached.
Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by County
Judge Duane Peters. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard ,
Peters , Wasserman .
5. Agreement with Computer Information Concepts, Inc., for the purchase of the
PeopleWare software system to be used by the Tax Office.
Item 5.pdf
Cost to Brazos County will be $26,070.00 plus additional expenses incurred i.e. travel,
mileage, lodging and meals. Meals and lodging will be $165 per day /per person and in
the event that travel by automobile is necessary, it will be reimbursed at $0.55 per mile.
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters ,
Wasserman .
6. Memorandum of Understanding for the Ambubus Program between Brazos County,
Bryan Independent School District, and Brazos County Health District.
Item 6.pdf
The term of the Memorandum is May 1, 2011 though April 30, 2013. A copy of the
Memorandum of Understanding is attached.
Motion: Approve , Moved by Commissioner Lloyd Wasserman, Seconded by
Commissioner Sammy Catalena. Passed. 5-0. Members voting Aye: Catalena , Cauley ,
Mallard , Peters , Wasserman .
7. Request from Verizon Communications to place approximately 9,987' of buried 24-SM
fiber cable installation(s) along, parallel to, and 5' inside the right of way of Bird Pond
Road at a minimum depth of 48". Site is located in Precinct 3.
Item 7.pdf
Approved as submitted.
Motion: Approve , Moved by Commissioner Kenny Mallard, Seconded by Commissioner
Lloyd Wasserman. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard ,
Peters , Wasserman .
8. Request from Wickson Creek Special Utility District to construct a 30' road bore in the
Vol. l L' pg. I g3
right of way of Alexander Road approximately 800' from its intersection with Broach
Road for placement of a 2" encasement pipe with 1" waterline enclosed (to provide
service to address # 6428). Site is located in Precinct 2.
0 Item 8.odf
Approved as submitted.
Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Lloyd Wasserman. Passed. 5-0. Members voting Aye: Catalena ,
Cauley , Mallard , Peters , Wasserman .
9. Request from Wickson Creek Special Utility District to construct a 30' road bore in the
right of way of Wickson Lake Road approximately 500' from its intersection with Saxon
Road for placement of a 2" encasement pipe with 1" waterline enclosed (to provide
service to address # 11722). Site is located in Precinct 2.
1 Item 9.odf
Approved as submitted.
Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Kenny Mallard. Passed. 5-0. Members voting Aye: Catalena , Cauley ,
Mallard , Peters , Wasserman .
10. Paymemt Autorization to wire funds from Brazos Valley Fair and Exposition (Division
11002700) to The Bank & Trust per contract agreement with Brazos Valley Fair and
Exposition approved by Commissioners Court on June 21, 2011.
LJ Item 10.odf
Payment Authorization in the amount of $197,970.59
Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Lloyd Wasserman. Passed. 5-0. Members voting Aye: Catalena ,
Cauley , Mallard , Peters , Wasserman .
11. Approval of requisition for Brazos County Justice of the Peace, Pct 4, in the amount of
$3,526.00 for a Ticket Writer from Brazos Technology.
Item 11.odf
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters ,
Wasserman .
12. Approval of requisition to Patterson Architects for $2,000 to include work included in
attached { proposal.
�y .°�� Item 12.odf
Scope of work
• a. Replace carpet and rubber base on perimeter offices of third floor
• b. Replace carpet and rubber base in entire CCL #1 Suite
• c. Skim and pain all walls/furr down in CCL #1 Courtroom only
• d. New mini blinds for CCL #1 and CCL #2 courtrooms only - no offices.
Motion: Approve , Moved by Commissioner Kenny Mallard, Seconded by County Judge
Duane Peters. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters ,
Wasserman .
13. Request approval to award bid 2011-32 Hot Mix Asphalt to Knife River.
vol. 1 y"7 'g• I g �'
W. Item 13.pdf
Catalena Abstention.pdf
A copy of the bid tabulation is attached.
Motion: Approve , Moved by Commissioner Lloyd Wasserman, Seconded by
Commissioner Irma Cauley. Passed. 4-0. Members voting Aye: Cauley , Mallard ,
Peters , Wasserman . Members voting Abstain: Catalena
14. Approval of May 2011 Treasurer Report
L Item 14.pdf
A copy is attached.
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters ,
Wasserman .
15. Tax Refund Applications for the following:
0 Item 15.pdf
• a. D & S Contracting -overpayment -$20.86
• b. Wesley Anderson & Frances L Wilson -overpayment -$36.00
• c. Restaurants Acquisition I LLC-overpayment-$951.90
Motion: Approve , Moved by Commissioner Lloyd Wasserman, Seconded by
Commissioner Sammy Catalena. Passed. 5-0. Members voting Aye: Catalena , Cauley ,
Mallard , Peters , Wasserman .
16. Commissioners Court minutes for the following dates:
a. June 7, 2011 - Regular Meetingb. June 9, 2011 - Workshop Sessionc. June 14, 2011 -
Regular Meetingd. June 21, 2011 - Regular Meetinge. June 28, 2011 - Regular Meeting
Approved as submitted.
Motion: Approve , Moved by Commissioner Kenny Mallard, Seconded by Commissioner
Lloyd Wasserman. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard ,
Peters , Wasserman .
17. Budget Amendments.
Budget Amendments FY 10/11 39.1-39.6
I Item 17.pdf
39.1 Transfer Funds from Juvenile Services Academy to Juvenile SRV Detention
39.2 Reallocate Funds for Non Departmental
39.3 Reallocate Funds for JJAEP and Juvenile Services
39.4 Reallocate Funds for District Clerk
39.5 Transfer Funds from Contingency -General Fund to Sheriff Office -Jail
39.6 Transfer Funds from Contingency to County Attorney
Motion: Approve , Moved by County Judge Duane Peters, Seconded by Commissioner
Sammy Catalena. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard ,
Peters , Wasserman .
18. Personnel Change of Status.
Vol. 1447 Pg.
Personnel Action Forms
0 Item 18.pdf
A copy of the Personnel Change of Status Requests is attached.
Motion: Approve , Moved by Commissioner Lloyd Wasserman, Seconded by
Commissioner Sammy Catalena. Passed. 5-0. Members voting Aye: Catalena , Cauley ,
Mallard , Peters , Wasserman .
19. Payment of Claims.
7088226 through 7088406
Motion: Approve , Moved by Commissioner Kenny Mallard, Seconded by County Judge
Duane Peters. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters ,
Wasserman .
Claims Sheet.pdf
0 BILL LIST 7.12.11.pdf
20. Sheriff's report on inmate population.
Sheriff Chris Kirk- there were 655 inmates in jail, 47 have electronic monitors and 59 are
pending for monitors.
21. Announcement of interest items and possible future agenda topics.
There were no anouncements of interest items and possible future agenda topics.
22. Call for Citizen input and/or concerns.
There was no citizen's input.
23. Agency/ Board/ Committee reports by Court members.
Commissioner Mallard's report on High Speed Rail
Commissioner Mallard and Councilman Dave Ruesink traveled to Dallas and met with
Japanese High Speed Rail representatives on the proposed routes from Harris County to
the Dallas/Fort Worth area. It is hoped that the rail line will come through Bryan/College
Station. There will be a winter meeting here December 14 and 15, 2011.
24. Adjourn.
vol.
I47 pg. IR('
The foregoing minutes of the Commissioners Court meeting
held July 12, 2011 have been examined and are approved in
open Court this the q-th day of ,2011, in
Bryan, Brazos County, Texas.
Duane Peters
County Judge
XitLloydssermann
Commissioner, Precinct 1
Sammy Catalena Kenny Mallard
Commissioner, Precinct 2 Commissioner, Precinct 3
Irma Cauley
Commissioner, Pre nct 4
Attest:
7--CAlt4e-Z4Z\
Karen McQueen
County Clerk
Vol 1 47 Page 18 7
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Brazos County
Purchasing Department
200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803
PHONE (979) 361-4290 FAX (979) 361-4293
Charles Wendt, Purchasing Agent Tracy Stracener, Asst. Purchasing Agent
Tiffany West, Buyer
Leslie Williams, Senior Buyer
June 27, 2011
Perry Office Plus
P.O. Box 1200
Temple, TX 76503-1200
Attn: Harry B. Macey, III
Phone: 979-776-2624
Fax:
Email: dave.fette@perryop.com
Re: Renewal of Contract for Office Supply Contract -- 2010-33R
Brazos County would like to exercise the renewal option for the Office Supply Contract — 2010-33R for the County.
All terms, conditions, and pricing shall remain the same. This renewal is number one (2) of a three (3) year option
as provided for in the original bid (2009-37).
To accept the renewal option, please fill out the information and sign below. Return this letter by email to
TStracener@co.brazos.tx.us or fax to (979) 361-4293 and submit an original and an updated Certificate of Insurance
by mail to the address listed above. Upon receipt of signed document, a new Contract number will be issued to
continue the agreement from June 30, 20I lthrough June 29, 2012. Please return acceptance as soon as possible.
If you have any questions, I may be reached at (979) 361-4291.
Contact Name: Dave Fette
Telephone: (9 7 9) 7 7 6 -- 2 6 2 4
E -Mail: dave.fette@perryop.com Fax: (800) 285-1247
PERRY OFFICE PLUS
BRAZO `COUNTY
Duane Peters, County Judge
Sincerely,
Tracy Stracener
Assistant Purchasing Agent
Date
+V;i-;,
Date
4 pg. 1
ANNUAL PEOPLEWARE AGREEMENT
THIS AGREEMENT is made and entered into as of October 1. 2011, by and between
Computer Information Concepts, Inc.
2843 31st Avenue
Greeley, Colorado 80631
a Colorado Corporation, hereinafter referred to as "CIC" and
Brazos County
300 East 26th Street
Bryan, TX 77803
hereinafter referred to as "Customer".
WITNESSETH:
WHEREAS. CIC has determined to provide Customer access to support, enhancements and
training for Customer's computer hardware, operating and application systems, communication networks
and/or other related areas of Customer's automation environment, hereinafter referred to as "Annual
PEOPLEWARE" and additional products and/or services Customer may request in the future, to maintain
or enhance Customer's automation environment, hereinafter referred to as "Products / Services"; and
WHEREAS, Customer has elected to purchase CIC's Annual PEOPLEWARE as evidenced on
Exhibit A, attached hereto and by this reference made a part hereof, and in the future may purchase
additional Products / Services, as will then be evidenced on Exhibit B(s), "SAMPLE" attached hereto and
by this reference made a part hereof
NOW THEREFORE, in consideration of the mutual covenants and promises contained herein, the
parties agree that CIC will deliver Annual PEOPLEWARE to Customer, twenty-four (24) hours/day,
seven (7) days/week.
ANNUAL PEOPLEWARE
A. Hardware
Maintenance - CIC will assist in problem determination and cooperate with Customer and
Customer's maintenance personnel to maximize up time. Although CIC may recommend computer
hardware maintenance options, actual agreement execution and resultant costs, remain Customer's
responsibility.
Emergency Backup - CIC will provide personnel to assist Customer in locating backup
computer hardware; coordinate the temporary relocation of Customer's operating / application systems /
data and assist in Customer's emergency processing, at CIC's then current hourly rate.
Vol.
L7
Page 1 of 8
Pg.
B. Software
Operating Systems — CIC trained personnel will promptly respond / resolve all
connectivity and communication questions, problems, etc. encountered in the use of your hardware,
operating systems, local area and wide area networks, including hubs, routers, VPN devices,
communication lines. etc. and will inform, recommend and assist you in ordering / pre -testing all future
operating system releases, enhancements and/or program temporary fixes from CIC's vendors necessary
to maintain your hardware at a level supportable by CIC.
Application Systems — CIC develops and maintains a working knowledge of not only the
Application Systems, but more importantly, how each of our many features are currently used in your
operation, permitting our PEOPLEWARE Team's active participation in recommending procedural
changes necessary to increase utilization of our new features and enhancements as they become available.
Following initial implementation, CIC will continue to inform, recommend and assist in ordering,
providing and pre -testing all new Application System Releases. Enhancements and/or Program
Temporary Fixes from CIC's vendors, as necessary, to maintain your software at a level supportable by
CIC.
Future Releases / Enhancements / Program Temporary Fixes — CIC will inform,
recommend and assist Customer in ordering / pre -testing all future operating or application system
releases, enhancements and/or program temporary fixes from CIC and CIC's vendors necessary to
maintain Customer at a level supportable by CIC. Actual acquisition and/or on -site installation /
implementation costs for such future releases, enhancements and/or program temporary fixes remain
Customer's responsibility unless specifically included on Exhibit A.
C. PEOPLEWARE
"INSTANT Response" — Customers utilizing our "Internet Accessible" Annual
PEOPLEWARE System (APS) to log support calls by "Task Code" - Twenty -Four (24) Hours/Day —
Seven (7) Days/Week, may enter their specific questions and/or concerns in their own words, attach all
related screen / report images for further clarification, select priority / maximum response times of
IMMEDIATE, 2, 4 or 8 working hours and receive automatic e-mail updates triggered by every support
call action.
1. APS provides retrieval / displays CIC's resolution documentation for a date range
within the same "Task Code" to our staff, providing immediate resolution for a high percentage of your
support calls along with excellent cross training to prevent related calls in the future.
2. Our APS "Quick Reference" also provides Customers instant access to our most
current Web Based Documentation for your specific "Task Code", saving you valuable time normally
spent looking for your current copy of CIC's manual or the applicable section, page and paragraph.
3. APS enables our Customers to confirm CIO's open support call status (Internet &
Telephone). reassignment, escalation and projected resolution date / time plus provide an opportunity for
our Customers to add additional information to their original open call(s) at any time.
4. When requested, APS displays a list of current "PeopleWires", which describe
CIC known problems / issues communicated to our Customers. If a CIC program temporary fix (PTF) is
available, our FTP location and automatic downloading instructions will be provided. Otherwise. CIC's
recommended "temporary work around" with instructions can be viewed and printed, along with our
current estimated PTF availability.
Vol. 1 Lt�
Page 2 of 8
Pg.
5. Finally, using APS, Customers are provided the ability to access their Support
Issues, along with all associated Actions and Resolutions, that have been closed within the past year by
"Keyword", Date Range and/or Reference Number.
Toll Free Access — CIC will continue to provide Customer with toll free telephone access
plus CIC's assistance in entering Customer's questions / concerns and requested maximum response time
of 2.4 or 8 working hours into CIC's Annual PEOPLEWARE System.
Support — In summary, CIC will provide the computer hardware, operating and application
systems. communication networks and/or other related support necessary to assure Customer's optimum
utilization of existing / future functionality regardless of Customer's employee turnover, reassignment
and/or future operating or application system releases, enhancements and/or program temporary fixes, by
telephone, "DESKTOP Response" and/or "ON -DEMAND Response unless, dependent upon severity,
expediency and other pertinent factors, CIC determines to travel to Customer's location.
Training - CIC will also provide the computer hardware, operating and application
systems, communication networks and/or other related training necessary to assure Customer's optimum
utilization of existing / future functionality regardless of Customer's employee turnover, reassignment
and/or future operating or application system releases, enhancements and/or program temporary fixes, at
CIC's then current telephone / "DESKTOP Response" / "ON -DEMAND Response" hourly rates or
regional workshop / on -site daily rates.
Problem Identification / Vendor Communication - Customer assumes responsibility for
identifying probable cause and providing additional information as required, to assist CIC and CIC's
vendors in resolving Customer's questions / concerns. CIC assumes exclusive responsibility for
communicating and coordinating with all vendors in resolving Customer's questions / concerns.
Products / Services - C1C will maintain the configuration, system / communication
schematics, file utilization and staff knowledge necessary to assure the continuing compatibility of any
Products / Services purchased from CIC with Customer's existing computer hardware, operating and
application systems, communication networks and/or other related areas of Customer's automation
environment.
Site Evaluation - CIC will periodically review and discuss Customer's satisfaction with the
Annual PEOPLEWARE and Products / Services provided by CIC and CIC's vendors, the effectiveness of
Customer's computer hardware, operating and application systems, communication networks and/or other
related areas of Customer's automation environment and recommend additional Annual PEOPLEWARE
and/or Products / Services for Customer's consideration.
GENERAL
Delivery - Although CIC may assist Customer in purchasing and coordinating the timely delivery
and installation of Products / Services from CIC's vendors, CIC shall not be liable for any damages,
penalty for delay in delivery and/or failure to give notice of delay when such delay is due to acts of God,
delay in transportation, delay in delivery or any other causes beyond the reasonable control of CIC.
Access - Subject to statutory or Customer determined limitations, Customer agrees to permit CIC's
employees access to Customer's computer hardware, operating and application systems, communication
networks and/or other related areas of Customer's automation environment including access to
Customer's Internet connection and a telephone, for purposes of performing CIC's obligations under this
Agreement.
Vol.
Page 3 of 8
® Pg.
i13
Customer further agrees to make its employees available to CIC at Customer's location to facilitate
effective implementation / utilization of Annual PEOPLEWARE and/or Products / Services and
understands that failure to do so can result in additional CIC effort / time, which may be billable to
Customer.
Non -Disclosure - CIC and Customer acknowledge confidential information considered proprietary
by one of the parties may be furnished by it to the other party from time to time in the performance of this
Agreement. CIC and Customer agree to not discuss, reveal or provide such confidential information
except to the extent disclosure is required by law or by an order of a court of competent jurisdiction.
The parties further agree the proprietary nature of CIC's Annual PEOPLEWARE procedures and
related documentation are of substantial importance and it shall be Customer's obligation to protect said
procedures and related documentation from unauthorized disclosure or use and to destroy all such
confidential information upon the expiration or termination of this Agreement.
Additional Expenses - All miscellaneous expenses incurred by CIC, i.e., travel, mileage. lodging
and meals will be considered additional and will be invoiced at cost and paid monthly to CIC by
Customer upon receipt of invoice, unless otherwise stated herein.
CIC will cap combined lodging and meals at $165.00 per day per person. In the event ground
transportation is required, an automobile will be rented of a mid -size variety. If air transportation is
necessary. coach travel will be utilized and all airline flights shall be booked in advance and at the lowest
possible fare obtainable. If air transportation is not available, travel by automobile will be reimbursed at
the then current Federal standard mileage rate, presently $0.555 / mile.
Financial Liability — Each party shall be solely responsible for any liability resulting from that
party's negligence.
Ownership - Customer will defend and indemnify CIC against any claim or legal proceedings with
regard to Customer's proprietary rights to use all computer hardware, operating and application systems.
communication networks and/or other related areas of Customer's automation environment. CIC will
defend and indemnify Customer against any claim or legal proceedings with regard to CIC's proprietary
rights to provide the Annual PEOPLEWARE and Products / Services delivered in this Agreement subject
to CIC's and CIC's respective vendor software license agreements, which CIC shall provide and Customer
agrees to sign.
Warranty and Limitation of Remedy - CIC warrants the Products provided hereunder will perform
according to the respective vendor's and CIC's published specifications, that any and all such warranties
provided by the manufacturers or original vendors shall be passed on and inure to the benefit of the
Customer. CIC further warrants the Annual PEOPLE WARE and Products / Services provided under this
Agreement will not prevent the Customer's computer hardware, operating and application systems,
communication networks and/or other related areas of Customer's automation environment from operating
and providing the functionality previously available to Customer. The warranty stated herein shall
survive during the entire term of this Agreement.
The aforesaid warranty and CIC's obligation and liabilities thereunder are in lieu of, and Customer
hereby waives, all other guarantees and warranties and all obligations and liabilities thereunder, expressed
or implied arising by law, and all obligations and liabilities with respect to loss of use, indirect and
consequential damages including but not limited to loss of profits or revenue, loss of use of equipment,
costs of substitute equipment, or other down -time costs.
Page 4 of 8
Vol. L( 7 pg.
Customer agrees CIC's maximum liability will be limited to the EXHIBIT A - ANNUAL
PEOPLEWARE TOTAL CIC received in the most recent year, minus any funds owed or disbursed for
support and enhancements.
Non -Employment - Independent of any other obligation under this Agreement, CUSTOMER and
CIC agree to not intentionally, whether directly or indirectly, whether as an individual for its own
account, for or with any other person, firm, corporation, partnership, joint venture, association,
organization, or other entity whatsoever, interview or attempt to employ, contract with or otherwise obtain
the services of a current or former employee of the other party without such party's approval, for a period
of one (1) year after completion of this Agreement. The interviewing company agrees to inform the
employee that notification must be made to their current (or past) employer prior to any offer being
extended to the individual. This provision is not intended to restrict the civil rights or liberties of any
private individual, but to curtail counter productive human resource depletion of one (1) party for the
advantages of the other party while both parties have rights and obligations under this Agreement.
Execution / Term - This Agreement is in full force and effect as of the date of execution, for one
(1) year from the day and year first above written and shall be considered renewed annually by CIC's
issuance of an invoice for this same EXHIBIT A - ANNUAL PEOPLEWARE TOTAL or in subsequent
years, CIC's revised EXHIBIT A - ANNUAL PEOPLEWARE TOTAL and invoice paid by Customer,
within thirty (30) days of each renewal date.
Notwithstanding the foregoing, Customer may terminate this Agreement for cause upon
ninety (90) days written notice to CIC and the EXHIBIT A - ANNUAL PEOPLEWARE TOTAL
received by CIC in the most recent year, minus any funds owed or disbursed for support and
enhancements, prorated through the date of such termination, returned to Customer, providing CIC is
given such ninety (90) days to resolve the issues at hand to Customer's satisfaction.
Either party may also terminate this Agreement in writing, at least ninety (90) days prior to each
renewal date.
Governing Law - This Agreement constitutes the entire Agreement between the parties, and shall
be construed in accordance with the laws of the State of Texas.
Waiver — The waiver of one breach or default hereunder shall not constitute the waiver of any
subsequent breach or default.
Assignment — This Agreement shall be binding upon and shall inure solely to the benefit of
the parties hereto and their respective successors in interest and not for the benefit of any other person or
legal entity.
Although CIC may assign data translation, installation, training, support and enhancement
development to its vendors, distributors and/or subcontractors, CIC shall at all times be responsible for
their performance.
Page 5 of 8
Vol. 147 pg. 1 c 6
Entire Agreement - The Agreement and the attachments hereto represent the entire agreement
between the parties and shall supersede all existing contracts and/or agreements previously executed
between said parties, with respect to the subject matter hereof. All parties have negotiated this Agreement
at arms length, and no party shall be deemed as the drafter of the Agreement for purpose of interpreting
any potential ambiguities in the Agreement and each provision and Exhibit hereof, may be modified only
in writing duly executed by all parties. In the event Customer issues a purchase order or other instrument
for the Annual PEOPLEWARE and/or Products / Services herein specified, it is understood and agreed
that such purchase order or other instrument is for the Customer's internal use and purpose only and shall
in no way affect any of the terms and conditions of this Agreement.
Status - CIC shall be considered an independent contractor, and this Agreement does not constitute
or imply that CIC is or will be an employee of Customer.
Insurance — During the term of this Agreement, CIC shall carry and maintain Workmen's
Compensation and Employer's Liability Insurance covering its employees in accordance with statutory
requirements applicable to the performance of its business.
Subject Headings - The subject headings of the paragraphs of this Agreement are included for
purposes of convenience only, and shall not affect the construction or interpretation of its provision.
Severability - In the event that any one or more of the provisions contained in this Agreement shall
for any reason be held to be invalid, illegal or unenforceable in any respect, such provision shall be
changed and interpreted to accomplish the objectives of such provision to the greatest extent possible
under applicable law and the remaining provisions of this Agreement shall continue to remain in effect.
Notices - The notices to be given under this Agreement shall be made in writing and shall be
sufficient if delivered personally or mailed by First Class United States Mail, postage prepaid. to the other
party at the address previously indicated.
The parties hereto have executed this Agreement the day and year first above written.
By:
14/1,4.'hl,k_
Computer Information Concepts, Inc.
By:
Brazos County, Texas
Page 6 of 8
Vol. ILO Pg. 1
EXHIBIT A
Annual PEOPLEWARE Agreement by and between Computer Information Concepts, Inc.
(CIC) and Brazos County, Texas, dated October 1, 2011.
ANNUAL PEOPLEWARE
$ 0.00 Support — Operating Systems
$ .00 — Server Farm
"Without an On -Site Full Time Network Technician"
$ .00 — Personal Computer / Server, Department and/or County File Server(s)
"With an On -Site Full Time Network Technician"
$ .00 - AS/400(s)
$ 1,000.00 — Personal Computer / Server or Department File Server
"Without an On -Site Full Time Network Technician"
$ 1,500.00 — County File Server(s)
"Without an On -Site Full Time Network Technician"
CIC trained personnel will promptly respond by telephone, DESKTOP
Response and/or ON -DEMAND Response to all connectivity and
communication questions, problems, etc. encountered in the use of your
hardware, operating systems, local area and wide area networks during operation
of the following Application Systems and will inform, recommend and assist
you in ordering / pre -testing all future operating system releases, enhancements
and/or program temporary fixes from CIC's vendors necessary to maintain your
hardware at a level supportable by CIC. On -Site operating system support is
additional and will be invoiced in one (1) hour increments at CIC's then current
travel & on -site hourly rates plus mileage, lodging and meals at cost and paid
monthly to CIC by Customer upon receipt of invoice.
180.00 Support — Application Systems
0.00 Tax Collection Accounting (General Ledger, Banking &
Investments, Daily Statement Balancing, PACS Integration, Cash
Receipting, Taxes Payable)
180.00 INSTANT Sharing / Seat -- 4 Seats
0.00 Enhancements — Application Systems
0.00 Tax Collection Accounting (General Ledger, Banking &
Investments, Daily Statement Balancing, PACS Integration, Cash
Receipting, Taxes Payable)
$ 180.00 ANNUAL PEOPLEWARE TOTAL
Pa e7of8 I ✓J
\Jo. iLI Pg. I
"SAMPLE"
EXHIBIT B#
Annual PEOPLEWARE Agreement by and between Computer Information Concepts, Inc.
(CIC) and Brazos County, Texas, dated October 1, 2011.
PRODUCTS / SERVICES TO BE PROVIDED:
Description Qty
Retail Discounted
TOTAL RETAIL PRICE $x,xxx.xx
TOTAL EXHIBIT PRICE $x,xxx.xx
Miscellaneous Expenses, i.e.; travel, mileage, lodging, meals, etc., at cost,
will be paid by Customer upon receipt of a separate CIC invoice.
SCHEDULED DELIVERY:
It is anticipated the Products / Services will be delivered / provided within thirty (30) days after CIC's
receipt of this signed exhibit and your Check or Purchase Order.
ACCEPTANCE / PAYMENT TERMS:
To complete the ordering process, please:
1. Mail a signed copy of this Exhibit along with your Check for the Total Exhibit Price
to 2843 31st Avenue, Greeley, Colorado 80631
OR
Fax a signed copy of this Exhibit along with your Purchase Order for the Total
Exhibit Price to (970) 330-0839. Full Payment will then be due and payable
upon delivery of the Products / Services.
Failure to execute within twenty (20) days will render this Exhibit null and void.
By: By:
Computer Information Concepts, Inc. Customer
Exhibit Date Acceptance Date
Page 8 of 8
Pg.
CIC SOFTWARE LICENSE AGREEMENT
This AGREEMENT is dated for reference purposes this 7th day of July, 2011 by and
between Computer Information Concepts, Inc., a Colorado Corporation, (hereinafter referred to
as "CIC") and Brazos County, Texas (hereinafter referred to as "Customer").
WITNESSETH:
WHEREAS. CIC has developed certain computer software products described below;
and
WHEREAS, CIC and Customer desire to enter into an Agreement wherein CIC will
license the computer software products to Customer upon the terms and conditions set forth in
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants and promises contained
herein, the parties agree as follows:
1. SOFTWARE. CIC hereby licenses to Customer the use of the following property
(collectively, "Software"): (i) the computer software products described in Exhibit A; (ii)
the machine readable code; (iii) related documentation, information and derivative works;
(iv) revised and corrected versions ("Updates"); (v) enhanced and improved versions of
such programs and documentation which become available hereunder ("Enhancements");
and (vi) all copies of the foregoing, which are permitted by this Agreement.
2. OWNERSHIP. Customer acknowledges that the Software and all copyright, trade
secrets and other right, title and interest therein, are the sole property of CIC and that
Customer shall gain no right, title or interest in the Software by virtue of this Agreement
other than the nonexclusive right of use granted herein.
3. LICENSE OF SOFTWARE. In consideration of Customer's payment of a
Software License Fee, DC grants to Customer a perpetual, personal, non -transferable and
nonexclusive right and license to use the Software. Customer represents, warrants and
agrees that the Software will be used only as provided in this Agreement and only for the
benefit of Customer.
4. MAINTENANCE / SUPPORT. CIC shall provide to Customer such Updates and
Enhancements, if any, as are generally released by CIC to all customers from time to
time.
Page 1 of 4
Vol. ) L 7 Pg. _ 1
5. PROPRIETARY DATA / CONFIDENTIALITY. Customer acknowledges that
the information contained in the Software is confidential and contains trade secrets and
proprietary data belonging to CIC. Customer shall implement all reasonable measures
necessary to safeguard CIC's ownership of, and the confidentiality of, the Software,
including without limitation: (i) not to allow any person access to the Software other than
its employees, agents and consultants who require such access for the performances of
their ordinary services to Customer, and then only to the extent necessary to permit the
performance of such services and to require, as a condition to such access, that such
persons comply with the provisions of this Section 5; (ii) to cooperate with CIC in the
enforcement of such compliance by Customer's employees, agents and consultants; (iii)
not to permit the removal or alteration of any copyright or confidentiality labels or
notices contained in the Software; (iv) not to modify, translate, disassemble, decompile or
reverse engineer the Software; and (v) not to duplicate or reproduce the Software, except
that Customer may make one archival copy and, if necessary, one copy to run temporarily
on a replacement computer for backup in an emergency, and then in either case only if all
copyright and confidentiality notices are included in the copy. Customer acknowledges
that use or disclosure of the Software in violation of this Agreement may cause
irreparable harm to CIC.
6. WARRANTY AND LIMITATION OF REMEDY. CIC warrants to Customer
that the Software was independently developed by it or duly licensed from third parties
and shall neither infringe upon nor violate any patents, copyrights, trade secrets or other
proprietary rights of any other party. CIC's sole obligation in respect of a breach of the
foregoing warranty shall be to modify or replace, where reasonably possible, the
Software so as to eliminate the infringement. Customer shall give CIC prompt written
notice of any claims under the foregoing warranty.
The foregoing warranty shall not apply to the extent that any alleged infringement
derives from: (1) a combination of the Software with any program, equipment or device
not supplied or recommended by CIC; (2) Customer's failure to install promptly any
Updates or Enhancements provided by CIC under this Agreement. CIC's liability shall
not exceed the Software license fees received by CIC from Customer.
7. TERMINATION. If either party fails to perform its obligations as set out in this
Agreement, this Agreement may be terminated upon written notice to the defaulting
party. Customer shall upon receipt of such termination notice immediately: (i) purge all
Software from all computer systems, storage media and other files; (ii) return to CIC all
copies (including partial copies) of the Software; and (iii) certify to CIC in writing that it
has complied with the foregoing obligations and has not provided total or partial copies
of the Software to any third party. The expiration or termination of this Agreement for
any reason shall not extinguish or diminish Customer's obligations hereunder to maintain
the confidentiality of the Software, which obligation is continuing and shall survive
termination of this Agreement.
Page 2 of 4
Vol. Iq7 pg. vOo
8. ASSIGNMENT. This Agreement is personal to Customer and neither this
Agreement nor any of the Customer's rights or duties hereunder shall be assigned,
sublicensed, sold or otherwise transferred by Customer, including to any successor -in -
interest to Customer without CIC's prior written consent.
9. GOVERNING LAW. This Agreement shall be governed by and interpreted in
accordance with the laws of the State of Colorado.
10. STATUS. The parties agree and understand that both parties shall perform their
obligations hereunder as independent contractors, and nothing contained herein shall
imply an employer - employee relationship, a joint venture, partnership, or other
association between CIC and Customer.
1 1. ENTIRE AGREEMENT/MODIFICATION. Any and all prior agreements
between the parties hereto with respect to the subject matter of this Agreement are hereby
cancelled and terminated. This Agreement constitutes the entire Agreement between the
parties. No variation or modification of this Agreement, and no waiver of any of the
Agreement's provisions or conditions, shall be binding unless made in writing and signed
by duly authorized personnel of CIC and Customer.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the
day and year first above written.
By:
By: +�
Tex
Computer Information Concepts, Inc. Brazos County,
Vol.
Page 3 of 4
Pg. 0-0 I
EXHIBIT A
Computer Software Products
Tax Collection Accounting (General Ledger, Banking & Investments, Daily
Statement Balancing, PACS Integration, Cash Receipting, Taxes Payable)
Page 4 of 4
t
Vol. J if -7 Pg.
HARDWARE, SOFTWARE AND/OR INITIAL PEOPLEWARE AGREEMENT
THIS AGREEMENT is made and entered into as of July 7, 2011, by and between
Computer Information Concepts, Inc.
2843 31st Avenue
Greeley, Colorado 80631
a Colorado Corporation, hereinafter individually referred to as "CIC" and
Brazos County
300 East 26th Street
Bryan. TX 77803
hereinafter referred to as "Customer".
W1TNESSETH:
WHEREAS, CIC has determined to provide Hardware, Software, and/or Initial Peopleware further
described in Exhibit A, attached hereto and by this reference made a part hereof, all in accordance with
the schedule shown on Exhibit B, also attached hereto and by this reference made a part hereof; and
WHEREAS, Customer desires to purchase said Hardware, Software and/or Initial Peopleware from
CIC and agrees to pay CIC the amounts shown, on or before the dates indicated, all as further
described on Exhibit B;
NOW THEREFORE, in consideration of the mutual covenants and promises contained herein, the
parties agree as follows:
Delivery - Although CIC may assist Customer in purchasing products/services from vendors not
represented in this Agreement, in addition to coordinating the timely delivery and installation of all of
the products, CIC shall not be liable for any damages, penalty for delay in delivery or for failure to
give notice of delay when such delay is due to acts of God, delay in transportation, delay in delivery by
CIC's vendors or any other causes beyond the reasonable control of CIC.
Access - Subject to statutory limitations or Customer determined limitations, Customer agrees to
permit CIC's employees, for purposes of performing CIC's obligations under this Agreement, access to
the Customer's hardware, software and/or related data, and shall provide access to a telephone
available for use by CIC's employees when present at Customer's location. Customer further agrees to
make its employees available to CIC at Customer's location to facilitate implementation of the
Hardware, Software and/or Initial Peopleware and/or Products/Services and understands CIC may
extend the schedule on Exhibit B, by a period of time equal to any time lost because of Customer's
failure to provide such access, excepting Customer may not delay payments due CIC, unless CIC also
agrees to such delay.
Page 1 of 6
Vol. ) 41 Pg. g o
Non -Disclosure - CIC and Customer acknowledge confidential information considered proprietary by
one of the parties may be furnished by it to the other party from time to time in the performance of this
Agreement. CIC and. Customer agree to not discuss, reveal or provide such confidential information
except to the extent disclosure is required by law or by an order of a court of competent jurisdiction.
The parties further agree the proprietary nature of CIC's PEOPLEWARE procedures and related
documentation is of substantial importance and it shall be Customer's obligation to protect said
PEOPLEWARE procedures and related documentation from unauthorized disclosure or use.
Additional Expenses - All miscellaneous expenses incurred by CIC, i.e., travel, mileage. lodging and
meals will be considered additional and will be invoiced at cost and paid monthly to CIC by Customer
upon receipt of invoice, unless otherwise stated herein.
CIC will cap combined lodging and meals at $165.00 per day per person. In the event ground
transportation is required, an automobile will be rented of a mid -size variety. If air transportation is
necessary, coach travel will be utilized and all airline flights shall be booked in advance and at the
lowest possible fare obtainable. If air transportation is not available, travel by automobile will be
reimbursed at the then current Federal standard mileage rate, presently $0.555 / mile.
Financial Liability - Each party shall be solely responsible for any liability arising from injury to any
person or damage to any property resulting from the negligence of that party's employees while either
on the other party's premises or traveling to or from the other party's premise. Each party, at its
expense, will defend any claim or legal proceeding which is brought against the other party but which
is based upon the action of the responsible party, and the responsible party will likewise pay any
judgment or settlement so awarded or agreed to; provided the other party gives prompt notice of such
claim or legal proceeding and cooperates in such defense.
CIC will also defend and indemnify Customer against any claim or legal proceedings with regard to
CIC's proprietary rights to provide the Hardware, Software and/or Initial Peopleware and
Products/Services included in this Agreement.
Ownership - Customer shall have title, interest and right to use all Hardware, Software and/or Initial
Peopleware and Products/Services provided in this Agreement subject to CIC's and CIC's respective
vendor license agreements, which CIC shall provide and Customer agrees to sign.
Maintenance - Although CIC will provide recommendations regarding Hardware, Software and/or
Peopleware maintenance options, actual agreement execution and resultant costs, remain Customer's
responsibility. As a part of this Agreement but at an additional cost unless specifically included
herein, CIC agrees to offer, under separate cover, an Annual Peopleware Agreement which provides
Customer with centralized access to technical support and training assistance relating to Customer's
hardware, operating and application software, communication networks and/or other areas of
Customer's computer installation and with additional products/services Customer may request to
maintain or further enhance Customer's automation, in the future.
Vol.
2 of b 2314
Pg.
Warranty and Limitation of Remedy - CIC warrants the Hardware and the Software provided
hereunder will perform according to the respective vendor's published specifications, and that any and
all such warranties provided by the manufacturers or original vendors shall be passed on and inure to
the benefit of the Customer. CIC further warrants the Initial Peopleware and Services provided under
this Agreement will not prevent the Hardware and Software from operating and providing the
functionality previously available to Customer. The warranty stated herein shall survive during the
entire term of this Agreement.
The aforesaid warranty and CIC's obligation and liabilities thereunder are in lieu of, and Customer
hereby waives, all other guarantees and warranties and all obligations and liabilities thereunder,
expressed or implied arising by law, and all obligations and liabilities with respect to loss of use,
indirect and consequential damages including but not limited to loss of profits or revenue, loss of use
of equipment, costs of substitute equipment, or other down -time costs. Customer agrees CIC's
maximum liability will be limited to the amount CIC received from Customer for Initial Peopleware
and Services provided under this Agreement.
Non -Employment - Independent of any other obligation under this Agreement, CUSTOMER and CIC
agree to not intentionally, whether directly or indirectly, whether as an individual for its own account.
for or with any other person, firm, corporation, partnership, joint venture, association, organization, or
other entity whatsoever, interview or attempt to employ, contract with or otherwise obtain the services
of a current or former employee of the other party without such party's approval, for a period of one
(1) year after completion of this Agreement. The interviewing company agrees to inform the employee
that notification must be made to their current (or past) employer prior to any offer being extended to
the individual. This provision is not intended to restrict the civil rights or liberties of any private
individual, but to curtail counterproductive human resource depletion of one (1) party for the
advantages of the other party while both parties have rights and obligations under this Agreement.
Execution/Term - This Agreement is in full force and effect as of the date of execution and shall
continue through the date of the Final Review of Hardware, Software and/or Initial Peopleware and
Final Payment referenced on Exhibit B.
Non -Appropriation of Funds - In the event Customer funds are not budgeted and appropriated in any
fiscal year for payments due under this Agreement for the then current or succeeding fiscal year, this
Agreement shall impose no obligation on the Customer as to such current or succeeding fiscal year and
shall become null and void except as to the payments herein agreed upon for which funds shall have
been appropriated and budgeted, and no right of action or damage shall accrue to the benefit of CIC, its
successors or assigns, for any further payments.
If the aforementioned Non -Appropriation of Funds provision is utilized, Customer agrees to
immediately notify CIC, its successors or assigns and to peaceably surrender possession of the
Hardware, Software and/or Initial Peopleware provided under this Agreement to CIC, its successors or
assigns. Customer also agrees to not purchase, lease or rent any other Hardware, Software and/or
Initial Peopleware capable of performing similar Customer functions for a period of ninety (90) days
from the date Customer surrenders said Hardware, Software and/or Initial Peopleware to CIC, its
successors or assigns.
Governing Law - This Agreement constitutes the entire Agreement between the parties, and shall be
construed in accordance with the laws of the State of Texas.
3of6 a�
Pg.
Waiver - The waiver of one breach or default hereunder shall not constitute the waiver of any
subsequent breach or default.
Assignment — This Agreement shall be binding upon and shall inure solely to the benefit of the
parties hereto and their respective successors in interest and not for the benefit of any other person or
legal entity.
Although CIC may assign data translation, installation, training, enhancement development
and support to its vendors, distributors and/or subcontractors, CIC shall at all times be responsible for
their performance.
Entire Agreement - The Agreement and the attachments hereto represent the entire agreement
between the parties and supersedes all existing contracts and/or agreements previously executed
between said parties, with respect to the subject matter hereof. This Agreement, and each provision
and Exhibit hereof, may be modified only in writing duly executed by both parties. In the event
Customer issues a purchase order or other instrument covering the Hardware, Software and/or Initial
Peopleware and/or Products/Services herein specified, it is understood and agreed that such purchase
order or other instrument is for the Customer's internal use and purpose only and shall in no way affect
any of the terms and conditions of this Agreement.
Status - CIC shall be considered an independent contractor, and this Agreement does not constitute or
imply that CIC is or will be an employee of Customer.
Insurance - During the term of this Agreement, CIC shall carry and maintain Workmen's
Compensation and Employer's Liability Insurance covering its employees in accordance with statutory
requirements applicable to the performance of its business.
Subiect Headings - The subject headings of the paragraphs of this Agreement are included for
purposes of convenience only, and shall not affect the construction or interpretation of its provision.
Severability - In the event that any one or more of the provisions contained in this Agreement shall for
any reason be held to be invalid, illegal or unenforceable in any respect, the remaining provisions of
this Agreement shall continue to remain in effect.
Notices - The notices to be given under this Agreement shall be made in writing and shall be sufficient
if delivered personally or mailed by First Class United States Mail, postage prepaid, to the other party
at the address previously indicated.
The parties hereto have executed this Agreement the day and year first above written.
By:
By:
Computer Information Concepts, Inc. Brazos County, Texas
4 of 6
Vol. I u 1 pg. cat
EXHIBIT A
Hardware, Software and/or Initial Peopleware Agreement by and between Computer
Concepts, Inc. and Brazos County, Texas, dated July 7, 2011.
Description
Software / Transition
Tax Collection Accounting (General Ledger, Banking &
Investments, Daily Statement Balancing, PACS Integration, Cash
Receipting, Taxes Payable)
Bill County Range — over 300,000
Software
Data Translation — Current & One (1) Prior Year — 100%
Remote (28 Hours)
Installation / Training -- 25% Remote (44 Hours)
Enhancements
Support
INSTANT Sharing / Seat
Software & Installation / Training — 100% Remote
Support
TOTAL
(NY
1
1
1
4
4
Information
Discounted
$17,550.00
2,660.00
5,500.00
0.00
0.00
180.00
180.00
S26,070.00
Vol.
5of6
Lri
_D
Pg. �
EXHIBIT B
Hardware, Software and/or Initial Peopleware Agreement by and between Computer Information
Concepts, Inc. and Brazos County, Texas, dated July 7, 2011.
$21,810.00 September 1, 2011
4,080.00 September 16, 2011
1) Contract Signed
2) Software Ordered
3) Initial Payment
1) Tax Collection Accounting Data Translation
Completed
2) Tax Collection Accounting and INSTANT Sharing
Installation/Training Completed
3) Second Payment
180.00 October 1, 2011 1) Annual Peopleware Agreement
2) Final Payment
$26,070.00 TOTAL (Payable to CIC)
CIC will test and assure Customer the Hardware and Software is performing
according to vendor(s) published specifications before Customer releases final
payment.
6 of 6
Vol. _4_1-1 Pg.-
c2
MEMORANDUM OF UNDERSTANDING FOR
BRAZOS COUNTY, BRYAN INDEPENDENT SCHOOL DISTRICT and
BRAZOS COUNTY HEALTH DISTRICT
FOR THE ADMINISTRATION OF THE AMBUBUS PROGRAM
This Memorandum of Understanding ("MOU") is entered into this I f'' day of Jai
, 2011, by and between the County of Brazos, hereinafter referred to as "COUNTY," the Bryan
Independent School District, hereinafter referred to as "BISD," and the Brazos County Health District,
hereinafter referred to as "BCHD."
WHEREAS, the County, BISD, and BCHD are "local governments"; and,
WHEREAS, public health and welfare in the context contemplated herein is a "governmental
function and service" as those terms are defined in the Interlocal Cooperation Act, hereinafter referred to
as the "Act", codified as Chapter 791 of the Texas Government Code; and,
WHEREAS, the Act authorizes any local government to contract or agree with other local
governments in accordance with the Act to perform governmental functions and services that each party
to the contract is authorized to perform individually; and,
WHEREAS, the parties understand that during an emergency situation, the evacuation of
hospitals and other medical facilities is an integral part of every good emergency preparedness and
response plan;
WHEREAS, the parties understand that during an emergency situation, a need exists for an
effective and efficient solution for mass evacuation and transport of special needs patients, casualties,
and others who require non -ambulatory transport; and,
WHEREAS, an AmbuBus conversion and retrofitting enables the safe and efficient evacuation
of hospitals, medical facilities, and nursing homes; and,
WHEREAS, upon the completion of the agreement contained in this MOU, the AmbuBus
conversion and retrofitted buses can be converted back into their normal use capability; and,
WHEREAS, the relationship between the participants necessitates this interlocal agreement to
set forth the duties and responsibilities of all parties.
NOW, THEREFORE, pursuant to the Interlocal Cooperation Act, it is mutually agreed by,
between and among the parties as follows:
PROGRAM GOALS
The number of emergency medical transport ("EMT") vehicles that are currently available to
transport patients during a major emergency involving mass casualties or the movement of medical
2011-2012 AmbuBus Memorandum of Understanding
Page 1 of 5
Vol. �---1— — Pg• aD
special needs patients is very limited. In the past, County emergency personnel have dealt with large
numbers of medical special needs patients during evacuations. The AmbuBus project will allow County
to triple its EMT capacity during an emergency. This increased capacity is necessary to ensure the
delivery of special needs patients from a mass delivery point (such as during air delivery) to designated
medical special needs shelters during an evacuation.
It is agreed by the parties that BISD will donate two large passenger buses to the County
AmbuBus Program for use under the direction of the BCHD Emergency Operations department. These
buses will be fitted with AmbuBus conversions by BCHD volunteers, under the supervision of the
manufacturer, First Line Technology. During the term of this MOU, the buses will be maintained by the
County and stored at BISD facilities. The County will provide insurance in accordance with the terms
of this agreement and will auction the buses at the end of the term of this MOU. Proceeds from the
auction will be used toward the purchase of replacement buses.
BCHD Emergency Operations will coordinate the use of the AmbuBuses during emergencies
and provide scheduling and oversight. BCHD will insure that Ambu-Buses are operated by trained
personnel that are licensed by the State of Texas to operate an Ambubus during emergency operations.
TERM OF THE AGREEMENT
This MOU shall become effective on May 1, 2011 and remain effective until April 30, 2013.
This agreement may be terminated by any party, after thirty (30) days written notice to the other parties.
This MOU shall be governed by the laws of the State of Texas and venue for any cause of action arising
under this agreement shall be in Brazos County, Texas.
DUTIES AND RESPONSIBILITIES OF BRYAN INDEPENDENT SCHOOL DISTRICT
BISD shall provide two large surplus school buses, no longer necessary to meet its transportation
needs, for conversion to AmbuBuses at an in -kind cost of $2,500.00 per bus. BISD will ensure that the
buses are in sound mechanical condition and currently safety inspected. (in accordance with 49 CFR
Part 396, Appendix G to Subpart B). BISD will transfer title and registration of the buses to Brazos
County.
BISD shall provide routine monthly inspection services at an in -kind cost of $150.00 per year,
per bus. Routine monthly inspection services is defined as a pre -trip Texas Department of
Transportation inspection. Any needed repairs or repairs performed shall be noted on the monthly
inspection report. A copy of the report shall be sent to the Brazos County Emergency Management
Coordinator and a copy of the report shall be sent to the Brazos County Road and Bridge Department -
Maintenance Supervisor.
BISD agrees to replace any bus which becomes inoperable during the term of this MOU with
similar surplus buses.
BISD agrees to store the buses during the term of this MOU and make the buses available at all
times to BCHD but BISD may use the buses by scheduling with BCHD Emergency Operations.
DUTIES AND RESPONSIBILITIES OF BRAZOS COUNTY
2011-2012 AmbuBus Memorandum of Understanding
Page 2 of 5
vol. l 17 Pg. d, /0
County will register the buses in the name of the County and assist the retrofit of the buses with
AmbuBus ambulance bus equipment. The retrofitting will be conducted by BCHD volunteers under the
supervision of the manufacturer, First Line Technologies. County shall maintain the buses in proper
working condition during the term of this MOU.
County shall provide liability insurance at a limit of $300,000.00 on the buses during the term of
this MOU. County shall also insure against the loss of the AmbuBus equipment. County shall also
name BISD as an additional insured with appropriate indemnification, hold harmless and waiver of
subrogation.
At the end of this agreement, County shall auction the buses and apply any proceeds, minus the
County's expenses, toward the purchase of other buses for the AmbuBus program and to that extent, the
agreement contained in this MOU shall survive.
DUTIES AND RESPONSIBILITIES OF BRAZOS COUNTY HEALTH DISTRICT
BCHD - Emergency Operations will coordinate the use of the AmbuBuses during emergencies
and provide scheduling and oversight. BCHD will insure that Ambu-Buses are operated by trained
personnel that are licensed by the State of Texas to operate an Ambu-bus during emergency operations.
INDEMNITY
To the extent permitted by the Texas Constitution and other applicable law, but without waiver
or expansion of any immunity from liability or limits to exposure established by the Texas Tort Claims
Act, each party to this MOU will indemnify and hold harmless the other party or parties and their
respective officers, employees and agents from and against any and all claims proximately caused by
negligence, breach or other act or omission caused by the indemnifying party or its respective officers,
employees or agents. Neither the County, BISD, nor the BCHD waive or relinquish any immunity or
defense on behalf of themselves, their trustees, commissioners, offices, employees, and agents as a result
of its execution of the agreement contained in this MOU and performance of the functions and
obligations described herein.
ADDITIONAL TERMS
If any provisions, sections, subsection, paragraph, sentence, clause or phrase of this MOU, or the
application of same to any person or set of circumstances, is for any reason held by court or competent
jurisdiction to be invalid, void, or unenforceable, the remaining provision hereof will remain in full force
and effect.
This MOU contains the entire agreement between parties with respect to the subject matter
thereof. No other agreement, statement, or promise made by or to any employee, officer, official, or
agents of any party that is not contained herein is not of any force or effect. Any modifications to the
terms hereof must be in writing and signed by all parties.
The individuals executing this MOU on behalf of his or her respective party represent to the
other that all appropriate and necessary actions have been taken to authorize the individual who is
executing this MOU that there are no other parties or entities required to execute this MOU in order for
the same to be an authorized and binding agreement by such party for whom the individual is signing
2011-2012 AmbuBus Memorandum of Understanding
Page 3 of 5
`ol. 147 Pg. 07I
this MOU, and that each individual affixing his or her signature hereto is authorized, and that such
signed agreement is valid and effective on the date stated herein.
This MOU is executed in multiple originals, each of which shall have the full force and effect of
an original document, and each of which shall constitute but one and the same instrument.
Legal Requirements - The parties agree to comply fully with all applicable federal, state, and
local statutes, ordinances, rules, and regulations in connection with the programs contemplated under
this Agreement. In the event that any party is required by law or regulation to perform any act
inconsistent with the agreement contained in this MOU, or to cease performing any act required by said
agreement, thisMOU shall be deemed to have been modified to conform to the requirements of such law
or regulation.
Notice - Except where oral notice is specifically allowed or required herein, any notice provided
hereunder by any party to another shall be in writing and may be either (1) delivered by hand to the
party or the party's designated agent; (2) deposited in the United States mail, postage paid; (3)
transmitted by telecopy; (4) transmitted by electronic mail transmission, or (5) delivered by a reputable
courier service, to the following address or telecopy number:
BRAZOS COUNTY
Duane Peters, Brazos County Judge
200 South Texas Avenue, Suite 325
Bryan, Texas 77803
Tel: (979) 361-4101
Fax: (979) 361-4503
BRYAN INDEPENDENT SCHOOL DISTRICT
Thomas A. Wallis, Superintendent of Schools
Travis Education Support Center
101 North Texas Avenue
Bryan, TX 77803
Tel: (979) 209-1000
Fax: (979) 209-1050
BRAZOS COUNTY HEALTH DISTRICT
Kenny Mallard, Chairman
Brazos County Board of Health
201 North Texas Avenue
Bryan, TX 77803
Tel: (979) 361-4440
Fax: (979) 823-2275
Any party may designate a different agent or address for notice purposes by giving the other parties ten
(10) days written notice in the manner provided above.
2011-2012 AmbuBus Memorandum of Understanding
Page 4 of 5
Vol. 147 pg. oZ l i�
Amendments - If changed conditions are encountered during the term of this MOU, the MOU
may be supplemented or amended under terms and conditions mutually agreeable to the participants,
provided that all such changes, amendments, supplements or modifications shall be in writing.
Integration Clause - This MOU, including schedules and attachments, contains the entire
agreement of the participants, and it may not be modified in any manner without the express written
consent of the participants. No other agreement, statement, or promise made by or to any party, or made
by or to any employee, officer, or agent of any party, that is not contained in this MOU shall be of any
force or effect. It is acknowledged by the parties that no officer, agent, employee or representative of the
participant has authority to change or amend the terms of this MOU or any attachments to it or to waive
any breach of this Agreement unless expressly granted that authority by the respective governing boards.
Partial Invalidity - If any term(s) or provision(s) of this MOU are held by a court of competent
jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions of this MOU shall
remain in full force and effect and shall in no way be effected, impaired or invalidated, unless such
holding causes the obligations of the parties hereto to be impossible to perform or shall render the terms
of this MOU to be inconsistent with the intent of the participants hereto.
Non -assignability - No assignment of this MOU or of any duty or obligation of performance
hereunder, shall be made in whole or in part by any party without the prior written consent of the other
parties hereto.
Waiver - No waiver of a breach of any provision of this MOU shall be construed to be a waiver
of any breach of any other provision. No delay in acting with regard to any breach of any provision shall
be construed to be a waiver of such breach.
Available Funds - The parties to this MOU expressly acknowledge and agree that all monies
paid pursuant to this MOUS shall be paid from budgeted available finds for the current fiscal year of
each such entity.
Open Meetings - The meetings at which this MOU was approved by the parties' governing
boards were posted and held in accordance with the Texas Open Meetings Act, Texas Government Code
Chapter 551.
IN WITNESS THEREOF, the undersigned parties acting under the authority of their respective
governing boards have caused this MOU to be duly executed in multiple counterparts, each of which
shall constitute an original, all as of the day and year above first written, which is the date of this MOU.
EXECUTED this the 1'l..+V1 day of J cAJj , 2011.
Duane Peters, County Judge
Brazos County
Maritza Hoffman, President
Bryan ISD Board of Trustees
Kenny Mallard, Chaan
Brazos County Boarder Health
2011-2012 AmbuBus Memorandum of Understanding
Page 5 of 5
Date
Date
Vol. 1 4 pg. 01 13
BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPA RTMENT Road and Bridge NUMBER 56001000
DATE OF COURT MEETING: July 12, 2011
ITEM: Request from Verizon Communications to place approximately 9,987' of buried 24-SM
fiber cable installation(s) along, parallel to. and 5' inside the right of way of Bird Pond Road at a
minimum depth of 48". Site is located in Precinct 3.
SOURCE OF FUNDS: N/A
EXCEPTIONS/NOTES: Cable placement will begin approximately 200' from intersection with
Tonkaway Lake Road and extend for a distance of 9,987' in right of
way of Bird Pond Road.
REQUIREMENTS:
• No work will be permitted between front slope and/or back slope.
• All installation(s) shall be constructed in designated utility easemerts, if applicable. If no utility
easement exists, the installation(s) shall be 1) within 3-5' of and parallel to the right-of-way line
and/or 2) in the case of a road bore, perpendicular to the right-of-way line.
• If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's responsibility
to do so and to remove all cleared brush, trees etc. from county right-of-way.
• Ditch line shall be compacted to 90°% standard density ASTM-Test Method No. D-698; test shall be
conducted by an independent geotechnical testing firm; copies of all test results shall be furnished to
the office of the Brazos County Engineer.
• Construction shall be in strict confonnance to the latestTexas Manual of Uniform Traffic Control
Devices for Streets and Highways, published by the Texas Department of Transportation, and all
other State and Federal laws governing utility construction.
SUBMITTED BY:
G. Arnold, CFM
Director of Planning
CC20] 1-047
APPROVED BY:
Commissioner K
Precinct 3
This Request is Approved Ir�,1 Denied O, by Commissioners' Court
Date:
Duane Peters, County Judge
y Mallard
Vol. 14 7 Pg.
VERIZON COMMUNICATION Notice of
Line Installation
June 28, 2011
To The Commissioner's Court of Brazos County
ATTENTION COUNTY JUDGE:
Formal notice is hereby given that VERIZON COMMUNICATIONS will construct
a communication line within the right-of-way of a County Road in Brazos, County,
Texas as follows:
Verizon Communications will place approximately 9987' along, parallel
to and 5' inside the county R.O.W. on Birdpond Road . a 24-SM fiber cable is
proposed a minimum of 48 inches in depth. All drives, trees and culverts will be
bored and a 2 inch pvc placed.
The location and description of this line and associated appurtenances is
more fully shown by two (2) copies of drawings attached to this notice. The line
will be constructed and maintained on the County Road right-of-way in
accordance with governing laws.
Notwithstanding any other provision contained herein, it is expressly
understood that the tender of this notice by the Verizon Southwest Incorporated
does not constitute a waiver, surrender, abandonment or impairment of any
property rights, franchise, easement, license, authority, permission, privilege or
right now granted by law or may be granted in the future and any provision or
provisions so construed shall be null and void.
Construction of this line will begin on or after August 8, 2011.
VERIZON COMMUNICATIONS 5435 - 3F0A0BD
Brenda Vajdak
Supervisor -Network Engineer
301 Industrial Blvd.
Bryan, TX 77803
vol. (y1 pg. X15
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BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPA RTMENT Road and Bridge NUMBER 56001000
DATE OF COURT MEETING: July I2, 2011
ITEM: Request from Wickson Creek Special Utility District to construct a 30' road bore in the right
of way of Alexander Road approximately 800' from its intersection with Broach Road for
placement of a 2" encasement pipe with 1" waterline enclosed (to provide service to address #
6428). Site is located in Precinct 2.
SOURCE OF FUNDS: N/A
PRESENTATION:
REQUIREMENTS:
• No work will be permitted between front slope and/or back slope.
• All installation(s) shall be constructed in designated utility easements, if applicable. If no utility
easement exists, the installation(s) shall be 1) within 3-5' of and parallel to the right-of-way line
and/or 2) in the case of a road bore, perpendicular to the right-of-way line.
• If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's reponsibility
to do so and to remove all cleared brush, trees etc. from county right-of-way.
• Ditch line shall be compacted to 90% standard density ASTM-Test Method No. D-698; test shall be
conducted by an independent geotechnical testing firm; copies of alltest results shall be furnished to
the office of the Brazos County Engineer.
• Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic Control
Devices for Streets and Highways, published by the Texas Department of Transportation, and all
other State and Federal laws governing utility construction.
SUBMITTED BY:
Gary Arnold, CFM
Director of Planning
CC2011-045
-140
APPROVED BY:
Commissioner Sammy Catalena
Precinct 2
This Request is Approved C9; or Denied C, by Commissioners' Court
Date:
Duane Peters, County Judge
Vol.
(4-1 pg. a ad1
REQUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT-OF-WAY
TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS
BRAZOS COUNTY ADMINISTRATION
BRYAN, TEXAS 77S03
Formal notice is hereby given that (applicant) Wi ckson Creek SUD proposes to place
a(type) waterline within across X the right-of-way of (road) 6428 Alexander Rd
in Brazos County, Texas as follows:
The location or description of the proposed installation is more fully shown by 3 copies of the
drawings attached to this notice.
I understand and agree that:
1. The County Engineer must be notified 72 hours prior to the beginning of construction in
order that he, or his designated inspector, may inspect the actual installation;
2. All damage to the roadways and rights -of -way will be repaired to their original condition
to the satisfaction of the County Engineer;
3. Brazos County reserves the right to require Applicant to relocate or lower any such line
at no cost to Brazos County, should same become necessary due to widening or
lowering, or other alteration of the roadway or right-of-way;
4. Brazos County will in no way be responsible for any damage which might occur to any
existing utility lines in the right-of-way;
5. The line will be constructed and maintained on the County right-of-way in accordance
with the Utility Accommodation Policy which was adopted by the Texas Department of
Transportation on May 29, 1989;
6. The line or lines will be constructed no less than twenty-four inches (24") lower than the
lowest part of the drainage or bar ditch and the drainage is to be considered at least two
feet (2') below the center of the roadway;
7. All sites will be barricaded during the construction period.
Construction of this tine will begin on or after the 13day of July , 20 11
Firm: Wick on Creek SOD
APPROVED BY COMMISSIONERS' COURT:
Duane Peters, County Judge
Brazos County, Texas
Revised 1/27O011
42262,6
By:
Title:General Manager
Address:P.o. Box 4756
•xyan, TX 77805
Phone: 979-589-3030
Vol.
�y� Pg. a30
BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPA RTMENT Road and Bridge NUMBER 56001000
DATE OF COURT MEETING: July 12, 2011
ITEM: Request from Wickson Creek Special Utility District to construct a 30' road bore in the right
of way of Wickson Lake Road approximately 500' from its intersection with Saxon Road for
placement of a 2" encasement pipe with 1" waterline enclosed (to provide service to address #
11722), Site is located in Precinct 2.
SOURCE OF FUNDS: N/A
PRESENTATION:
REQUIREMENTS:
• No work will be permitted between front slope and/or back slope.
• All installation(s) shall be constructed in designated utility easements, if applicable. I no utility
easement exists, the installation(s) shall be 1) within 3-5' of and parallel to the right-of-way line
and/or 2) in the case of a road bore, perpendicular to the right-of-way line.
• If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's responsibility
to do so and to remove all cleared brush, trees etc. from county righfof--way.
• Ditch line shall be compacted to 90% standard density ASTM-Test Method No. D-698; test shall be
conducted by an independent geotechnical testing firm; copies of all test results shall be furnished to
the office of the 13razos County Engineer.
• Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic Control
Devices for Streets and Highways, published by the Texas Department of Transportation, and al]
other State and Federal laws governing utility construction.
SUBMITTED BY:
G. Arnold, CFM
Director of Planning
CC201 L-046
APPROVED BY:
Commissioner Sammy Catalena
Precinct 2
This Request is Approved E l of Denied D, by Commissioners' Court
Date: �, f //Z/,/
Duane Peters, County Judge
Vol._1E:11Pg. (2.3;
D+l +eta) , Ro Pbs-v,:? 3o jKoko Owe-,
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CAy& 6y1 /l c9,1 Si j to I z7
Vol. d� /
REQUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT-OF-WAY
TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS
BRAZOS COUNTY ADMINISTRATION
BRYAN, TEXAS 77803
Formal notice is hereby given that (applicant) Wickson Creek SOD proposes to place
a(type)viarvrtina within across x the right-of-way of (road) 11722 Wickson Lake Rd
in Brazos County, Texas as follows:
The location or description of the proposed installation is more fully shown by 3 copies of the
drawings attached to this notice.
I understand and agree that:
1. The County Engineer must be notified 72 hours prior to the beginning of construction in
order that he, or his designated inspector, may inspect the actual installation;
2. All damage to the roadways and rights -of -way will be repaired to their original condition
to the satisfaction of the County Engineer;
3. Brazos County reserves the right to require Applicant to relocate or lower any such line
at no cost CO Brazos County, should same become necessary due to widening or
lowering, or other alteration of the roadway or right-of-way;
4. Brazos County will in no way be responsible for any damage which might occur to any
existing utility lines in the right-of-way;
5. The line will he constructed and maintained on the County right-of-way in accordance
with the Utility Accommodation Policy which was adopted by the Texas Department of
Transportation on May 29, 1989;
6. The line or lines will be constructed no less than twenty-four inches (24") lower than the
lowest part of the drainage or bar ditch and the drainage is to be considered at least two
feet (2') below the center of the roadway;
7. All sites will be barricaded during the construction period.
Construction of this line will begin on or after theme day of July , 2011 .
Firm:Wlckson Creek S D By: Kent Watson e,-G/‘C-//�
Title: General Manager
Address; P.O. Box 4776
Bryan, TX 77805
Phone:979-589-3030
APPROVED BY COMMISSIONERS' COURT:
Duane Peters, County Judge
Brazos County, Texas
Il vised 1/27/2011
I i
Pg•3 `F
Vol.
BID TABULATION 2011-32
HOT MIX ASPHALTIC CONCRETE PAVEMENT
TYPE D, MODIFIED
HMAC, 1 1/2"
3,000 SY
$8.85
39409
RECOMMENDATION: Knife River
TYPE C, MODIFIED
HMAC, 1 1/2"
3,000 SY
$8.85
39410
TYPE B, MODIFIED
HMAC, 1 1/2"
3,000 SY
» in
W.
49n
TYPE C, MODIFIED
HMAC
750 TONS
$62.00
$67.00
39410
TYPE 0, MODIFIED
HMAC
1,500 NET TONS
0 0 0
v
CI DC
CD N M
TYPE B, MODIFIED
HMAC
750 NET TONS
$62.00
$67.00
39405
GO
IX
W
In
O
Ei
Knife River
Loaded Only
Loaded & Hauled
6310 SH 21 W, Bryan
14-1 pg, oC35
INVITATION TO BID
HOT MIX ASPHALTIC CONCRETE PAVEMENT
BRAZOS COUNTY PURCHASING OFFICE
Brazos County Administration Building
200 S. Texas Ave., Ste. 352
Bryan, Texas 77803
Telephone (979) 361-4292
Bid Request No. 2011-32
Page 1 of 7 Pages
Bids will be received, publicly opened and read aloud at 2:00 p.m., Friday., July 1, 2011, in the
Brazos County Purchasing Department, Brazos County Administration Building, 200 S. Texas
Ave., Ste. 352, Bryan, Texas.
A. SCOPE OF BID
Brazos County is seeking bids for Hot Mix Asphaltic Concrete Pavement to be provided to
various locations throughout the county during the next year. The term of the bid will be for one
year from date of award in accordance with the following terms and conditions.
B. CONDITIONS OF BIDDING
The following instructions apply to all bids and become a part of terms and conditions of any bid
submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this
bid request. All bidders are required to be informed of these Terms and Conditions and will be
held responsible for having done so:
Definitions: In order to simplify the language throughout this bid, the following
definitions shall apply:
a. BRAZOS COUNTY - Same as County.
b. COMMISSIONERS' COURT - The elected officials of Brazos
County, Texas given the authority to exercise such powers and
jurisdiction of all county business as conferred by the State
Constitution and Laws.
c. CONTRACT - An agreement between the County and a Supplier
to furnish supplies and/or services over a designated period of time
during which repeated purchases are made of the commodity
specified.
d. CONTRACTOR - The successful Bidder(s) of this bid request.
e. COUNTY - The government of Brazos County, Texas and its
authorized representative.
f. SUB -CONTRACTOR - Any contractor hired by the Contractor
or Supplier to furnish materials and services specified in this bid
request.
g. SUPPLIER - Same as Contractor
Vol. 1 41 pg.
Bid Continuation Sheet Bid Request 2009-01
BRAZOS COUNTY, TEXAS Page 2 of 7 Pages
2. Upon acceptance and approval by the Commissioners' Court, this bid effects a
working contract between Brazos County and the successful bidder for the period
designated.
3. Bids must be received by the Purchasing Office prior to the time and date
specified. The mere fact that the bid was dispatched will not be considered; the
bidder must have the bid physically delivered.
4. The County reserves the right to accept or reject in part or in whole, any bids
submitted, and to waive any technicalities that are in the best interest of the
County.
5. Brazos County shall not be responsible for any verbal communication between
any employee of the County and any potential bidder. Only written specifications
and written price quotations will be considered. It is the responsibility of vendors
who download this bid from the county website to check the website for any
addenda for this bid.
6. Brazos County reserves the right to reject any bid that does not fully respond to
each specified item.
7. Bidder must include Employer Identification Number or Social Security Number
for the bid to be valid.
8. Should there be a change in ownership or management, the contract shall be
canceled unless a mutual agreement is reached with the new owner or manager to
continue the contract with its present provisions and prices. This contract is
nontransferable by either party.
9. The County may cancel this contract at any time for any reason, provided a thirty
day written notice is given to vendor.
10. The bid award shall be based on, but not necessarily limited to, the following
factors:
a. Unit price
b. Total price
c. Special needs and requirements of Brazos County
d. Results of testing samples (if needed)
e. Delivery
f. References (if requested)
g. Brazos County's experience with products bid
h. Vendor's past performance record with Brazos County
Although the cost of products to be provided is an essential part of the Bid, Brazos
County is not obligated to award a contract on the sole basis of cost, but will
award to vendor considered to be the best value to the County.
Vol. 141 pg. 131
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2011-32
Page 3 of 7 Pages
If samples are requested, they are to be submitted to the County at the vendor's
expense. Failure submit requested samples may disqualify bid.
If references are requested, the County reserves the right to contact vendor's
references to verify the vendor's ability to perform services. A negative reference
may be grounds to disqualify bid.
11. Acceptance of merchandise, work, and/or equipment provided shall be made by
the County at the sole discretion of the Commissioners Court when all terms and
conditions of the contract and specifications have been met to its satisfaction,
including the submission to the County of any and all documentation as may be
required.
12. Title and Risk of Loss of the goods shall not pass to Brazos County until the
County actually accepts and takes possession of the goods at the point or points of
delivery. Payments will be net 30 after acceptance and invoice.
13. This agreement shall be governed by the Uniform Commercial Code as adopted
by the State of Texas as effective and in force on the date of this agreement.
14. Bids must be submitted on units of quantity specified. In the event of errors in
extended prices the unit price shall govern. Any suggested change in quantity on
the part of the bidder to secure better price or delivery is welcomed and may be
given consideration provided that the bidder also bids on the quantity specified.
15. Bids must specify the number of consecutive calendar days required to deliver the
commodities under normal conditions. Failure to specify delivery time will be
considered reason enough to cause the bid to be disregarded. Delivery time
quoted will be given consideration in awarding orders. If delivery is not made
within a reasonable time of the specified delivery in the bid, the entire order or
contract may be canceled and the bidder barred from quoting in future bids.
16. Bids cannot be altered after receiving time. No bid may be withdrawn after
opening time without acceptable reason and with the approval of the Purchasing
Agent.
17. Bids must be submitted on this form. If you cannot download this document,
please call 979 / 361 — 4291 to request a copy be faxed or mailed to you. Bid
must be submitted in a sealed envelope clearly labeled with the Bid Number
and Vendor name to ensure proper recognition upon its arrival. Bid will not
be considered if submitted by telephone, fax or any other means of rapid
dispatch, nor will a Bid be considered if submitted to any other person or
department other than specifically instructed.
18. Bids must show full firm name, mailing address, telephone number and be
manually signed by an authorized representative of the bidder. Firm name and
authorized signature shall appear in each space provided.
Vol.
Bid Continuation Sheet Bid Request No. 2011-32
BRAZOS COUNTY, TEXAS Page 4 of 7 Pages
19. In the event of a needed change in the specifications, it is understood that all the
foregoing terms shall apply to the addendum or addenda.
19. It is our policy not to furnish Bid results over the phone. Upon award of Bid by
Commissioners Court, bid results and tabulation sheet will be posted on the
Brazos County web site www.co.brazos.tx.us.
22. Brazos County reserves the right to extend this contract annually for a maximum
of 3 (three) years with no changes in the terms or conditions of this contract, if
agreed upon by both parties.
22. The successful vendor agrees to extend prices and terms to all entities that have
entered or will enter into joint purchasing interlocal cooperation agreement(s)
with Brazos County.
C. SPECIAL PROVISIONS
1. All deliveries are to be made F.O.B. Brazos County Road and Bridge Department,
during regular working days, Monday through Thursday, and between the hours of
7:30 a.m. and 5:00 p.m., unless otherwise requested by the County and loaded into
County trucks by the Supplier; or loaded and hauled and delivered anywhere in
the County by the Supplier during the mentioned working days and hours.
2. The County does not guarantee to purchase any minimum quantities.
3. In the event the Supplier is unable to furnish any item within a reasonable time
after order is placed due to strikes, war or any reason beyond the Supplier's
control, the County reserves the right to purchase these items from the source of
its choice without causing this contract to be canceled.
4. Supplier will be required to notify the County Engineer's Office in the event of
unforeseen delay arising in the delivery of a specified shipment. In the event a
shipment will not arrive at the jobsite within two (2) hours of designated time
Brazos County shall have the right to refuse acceptance of the order.
5. Supplier will be required to deliver to jobsite in Brazos County when and where
requested and remain on the job with truck and operator as long as required to
completely place load.
6. Brazos County reserves the right to test any materials delivered at the site for
compliance with specifications. The Bidder will remove immediately from the
job site or right of way any materials that are deemed unsatisfactory.
7. Material Safety Data Sheets and Placards must be furnished at the time of delivery
as specified by State and Federal Regulations.
Vol.
147 pg. (23-9
Bid Continuation Sheet Bid Request No. 2011-32
BRAZOS COUNTY, TEXAS Page 5 of 7 Pages
D. SPECIFICATIONS
Unless otherwise specified when order is placed all items in this advertisement
shall meet or exceed Texas State Department of Highways and Public
Transportation Standard Specifications for Construction of Highways, Streets, and
Bridges, Latest Edition, Item 340; Type B, C and D, Hot Mix Asphaltic Concrete
Pavement. Each type may be subject to "Quality" testing by Brazos County.
2. In order to maintain the temperature of the hot mix at an adequate level, the plant
must be located within 25 miles of the Brazos County Road and Bridge
Department.
3. Vendor will be required to maintain proper permits to operate on Brazos County
roads and/or property.
4. Any variation from these specifications must be indicated on the Bid or on a
separate attachment to the Bid. The sheet shall be labeled as such.
5. Vendor will furnish Traffic Control During Laydown Operations.
E. INSURANCE REQUIREMENTS
1. The Bidder shall instruct his insurance agent or carrier to furnish to the County a
Certificate of Insurance attesting to the issuance of the following parts of this
section. Please note that such Certificates of Insurance and any required bonds
must be issued and then approved by Brazos County Risk Management. The
Certificate of Insurance must be approved by the County before any deliveries can
be made.
2. The Bidder shall furnish and keep in full force the following insurance during the
term of this Contract:
a. Statutory Workmen's Compensation and Employer's Liability
Insurance.
b. General Liability with limits for bodily injury and for property
damages of not less than $1,000,000 CSL with Brazos County
named as an additional insured.
c. Comprehensive Automotive Liability with single limits of
$500,000 for Bodily Injury and Property Damage Liability.
d. Cargo Insurance to sufficiently cover materials transported.
3. All of the aforementioned policies and Certificates of Insurance should be issued
immediately after the Bidder receives notification of award.
F. QUOTATION
The following quantities are estimates of our anticipated purchases and will be used ONLY for
tabulation purposes. The specified estimates are not guaranteed minimums. Fill in the blanks
Vol. ILO PS•
�'1'0
Bid Continuation Sheet Bid Request No. 2011-32
BRAZOS COUNTY, TEXAS Page 6 of 7 Pages
with unit prices and extensions that are firm for the entire period of this contract. Prices quoted
as "Loaded and Hauled" are from supplier to jobsite.
HOT MIX ASPHALTIC CONCRETE PAVEMENT
Estimated
Item Tonnage
1. 750 net
2. 1,500 net
3. 750 net
Estimated
Square
Item Yards
4. 3,000 SY
5. 3,000 SY
6. 3,000 SY
Description
Loaded
Only
(per ton)
•0
Type B, modified, HMAC $ (p Z •
Product Name: Tr1° ' B -y- pr? iac
Product Number:
394/
Loaded &
Hauled--12-;.,Tar, MyK.
,'.4iwiL
(per ton)
$
Type D, modified, HMAC $ 627$
Product Name:
Product Number:
Type D !04 ktr\C
399017
N/T
N/T
00 0
Type C modified, HMAC $ (OZ. ~ Q $ 4 7. N/T
Product Name:
e Ater Cll y
Product Number: 3 9 0
Description
Type B, modified, HMAC, 1-1/2" thick, compacted
in place, using laydown machine, with rollers,
broom, tack and rake men.
Product Name:
Product Number:
t4et 6 Aril
q etc
17 s
Type C, modified, HMAC, 1-1/2" thick, compacted
in place using laydown machine, with rollers,
broom, tack and rake men.
Product Name: Ty,o e C 4/07—.0110
Product Number: .3,71/ O
Per
Square Yard
Type D, modified, HMAC, 1-1/2" thick, compacted $.
in place, using laydown machine, with rollers,
broom, tack and rake men.
Product Name:
/ ? 7� wrnr{,),
S/Y
Sly
vot 147 pg. a1-1" I
Bid Continuation Sheet
Bid Request No. 2011-32
BRAZOS COUNTY, TEXAS Page 7 of 7 Pages
Product Number:
7. Specific location of supplier's plant: 103/0 5-d- 21 etic-s. /
'L- tug es Foie_ PAvi►'1JA
D r 9 i f p i c. tz t no) tn. P4-
8. Time from order to delivery of materials:
G. CERTIFICATION OF BID
The undersigned affirms that they are duly authorized to execute this contract, that this bid has
not been prepared in collusion with any other bidder, and that the contents of this bid have not
been communicated to any other bidder prior to the official opening of this bid.
Signed By: 1
Typed Name:
Company Name: Ritite t/t t - Phone No. '779— 361— — 296e)
Mailing Address:
/ P. O. Box or Street
Email Address: 4' /-11 . e rSerr.
f' c2 8o)e {or -4
,fey
City
7
7780,
State Zip
. Cow
Employer Identification Number: 7 ' -' 2 4 S Q , p
141.51# 4` 1POSS
E IQ
CC ASSS C
CORPORATE SEAL IF SUBMITTED BY A CORPORATIO y. ,
END OF BID REQUEST NO. 2011-32 'a TE7�
#tt*#******k***##*t*t**********t#*t#ttht***###**ttt#t**tt****#*#**#**********t******###tt#t#*#t*#***##*****#*t*f«+�i**
Social Security Number:
"67 rs o+.-,
Title: ejky
E974$4.4044
By signing below, Brazos County agrees that this bid, 2011-32, will be awarded as dictated on
the associated bid tabulation sheet, to the vendor whose name appears above and both parties
agree to the terms and conditions contained herein.
By:
Brazos County Commissioner's Court _
Date /,/.2171///
Attest:
Brazos County Clerk
Q1-1'
Pg.
Vol.
AFFIDAVIT
TEXAS LOCAL GOVERNMENT CODE, CHAPTER 171
STATE OF TEXAS
COUNTY OF BRAZOS
BEFORE ME, the undersigned authority, on J �� 1 a) Zel i personall
`3
who being duly sworn, deposes and says:
1. That he/she hag a substantial interest in a business entity or real property. Official action taken by the
Commissioners Court of Brazos County, Texas concerning Agenda Item No.
13
„ to
1% �/1 rrof the Court
Agenda dated 1 ^' 2 — / I described as ' ► ,./� C -( gi'e,t 4 2-011-3 2..
MIX Y5f*la1 1 /.1(� r, vex, would have a special economic effect on that
business entity or a special economic effect on the value of the real property, that is distinguishable from the effect
on the public.
2.
()
()
O
()
O
That the substantial interest is (check the following as is appropriate):
a. Ownership of 10 percent or more of the voting stock or shares of the business entity or either
10 percent or more or $15,000 or more of the fair market value of the business entity; or
b. Funds received by me from the business entity exceed 10 percent of my gross income for the
previous year; or
c. An equitable or legal ownership in real property with a fair market value of $2,500 or more; or
d. A person related in the first degree by either affinity or consanguinity to me has a substantial
interest as defined above; or
e. other
3. That I will abstain from participation in the matter referr
Signature
SWORN TO AND SUBSCRIBED BEFORE ME this the lad- day of
BEATRIZ D. GREEN
Notary Public, State of Texas
My Commission Expires
JUNE 11, 2014
Filed:
in Item ess authorized by law.
Notary Public in and fo
The State of Texas
, County Clerk
20/L.
2 LI
vol. I pg. a L4 3
The State of Texas, County of BRAZOS
We, the undersigned, as County Commissioners within and for Brazos County, and the
Honorable Duane Peters, County Judge of Brazos County, constituting the entire
Commissioners' Court of Brazos County, during a regular meeting of said Court have
examined the foregoing report and have caused an order to be entered upon the Minutes
of the Commissioners' Court of Brazos County approving said Report as presented and
submitted as true and correct by Laura Taylor Davis, Treasurer of Brazos County, as
provided for in the Revised Statutes of the State of Texas. (Texas Local Government
Code, 114.026)
Witness my hand this f ? day of
A.D. 2011
f_zictfic
Karen McQueen
County Clerk, County of BRAZOS, State of Texas
Examined and approved in open Commissioners' Court this /2 day of
Duane Peters, County Judge
Lloyd assermann, Commissioner Precinct #1
Sammy Catalena, Commissioner Precinct #2
Kenny Mallard, C&?imissioner Pt';, inct #3
Irma Cauley,
Treasurer's Report for the MONTH MAY 2011
Vol.
recinct #4
This report is submitted as true and correct to Commissioners Court by
Brazos County Treasurer, on
'Ls
TOTAL
14100 - GEN.OBLIG.DEBT SVC.
9700 • COMMUNITY SUPERVISION
TTL.OF ACCTS.IN POOL
6000 PAYROLL
9100 - HEALTH DEPARTMENT
4500-GEN.PERMANENTIMPV.
5000 - HEALTH & LIFE INSURANCE
4308 - JAIL EXPANSION 2007
4309 - EXPO EXPANSION 2008
3400 - 0/A CRIME FUND
3500- PRIMARY ELECTION SERVICES
'3000 - COUNTY GRANTS -� 3202 - BRAZOS COUNTYSIU
2801 - CHAPTER 19 - STATE FUNDS _
2900 - VIT INTEREST FUND
2700 - BAIL BOND BOARD FEES
2800 - VOTER REGISTRATION
2500 - SPECIAL FORFEITURE FUND
2600 - D/A HOT CHECK COLLECT FEES
2400 - JUSTICE @ PEACE - TECHNOLOGY FUND
2401 - CO.& DIST,COURT TECHNOLOGY FUND
2300 - DISTRICT CLERK MANAGEMENT FUND
2301 • DISTRICT CLERK ARCHIVAL RIND
2200 - COURTHOUSE SECURITY FUND
2201 - JUSTICE COURT SECURITY FUND
2000 - COUNTY CLERK MGMT.FUND
2001 - COUNTY CLERK ARCHIVAL FUND
1800 - LEOSE FUND
1900 -COUNTY RECORDS MANAGEMENT
1500 LAW LIBRARY
1700- ALTERNATIVE DISPUTE RESOLUTION
1200 • STATE LATERAL ROAD
1300 - UNCLAIMED FUNDS
0200 - COUNTY HEALTH ENDOWMENT FUND
1100 - HOTEL OCCUPANCY TAX
FUND NUMBER & NAME
0100 - GENERAL FUND
I 71,004,873.92
..
00
o
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,544,525.84
1,562,997.88
L 11,536,299.12
2,508,994.95
O a
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59,128.27_
32,495.32
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225,227.39
1,036,875.79
CASH BALANCE
4/30/2011
37,290,566.51
a
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N
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U
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237,108.30
6,665,049.43
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1,660.10
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12,740.21
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INCOMING
3,195,276.03
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INVESTED TEXPOOL
INTEREST - MAY
166.81
V
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1,247,634.87
69,634,890.21
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4,079,565.65
1,016,623.34
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502,217.47
105,121.41
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SUB -TOTAL
40,486,009.35
A.
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Al
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288,927.94
10,903,049.84
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5,246.19
7,020.00
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DISBURSED
6,579,532.10
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641,785.18
1,594,855.40
10,663,964.26
2,458,348.71
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CASH BALANCE
5/31/2011
33,906,477,25
1 2,345,413.46
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487,548.46
95,612.41
21,194.70
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2010-2011 BUDGET YEAR
NO. 10/11 39.1-39.6
On this the 12th day of July 2011 at a regular meeting of the Commissioners' Court, the following
members were present:
A. Duane Peters, County Judge, Presiding
B. Lloyd Wassermann, Commissioner, Precinct 1
C. Sammy Catalena, Commissioner, Precinct 2
D. Kenny Mallard, Commissioner, Precinct 3
E. Irma Cauley, Commissioner, Precinct 4
F. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 12th day ofJuly 2011 the Court heard and approved a budget amendment for
the 2010-2011budget year for Brazos County, Texas; and
WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 14 September 2010, the following
amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 12th day of July 2011.
THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
Duane Peters, County Judge
Original: County Clerk's Office and
Attached to the original budget
Copies: County Auditor
County Treasurer
County Budget Officer
Commissioners' Court Minutes
Vol.
1 �7
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 10/11 - 39.1
7112/2011
FUND DIV ACCT PROJ DR/CR ACCOUNT NAME
0100 31000300 71025000 CR Contract Services
0100 31000100 65050000 DR Building Maintenance
0100 31000200 65050000 DR Building Maintenance
Increase Decrease
2,300.00
350.00
1,950.00
Juvenile Services Academy, Juvenile Services, Juvenile SRV Detention
To replace floor tile in detention control booth and administration reception booth.
w�
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Vol.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 10/11 - 39.2
7/12/2011
FUND DIV ACCT PROJ DR/CR ACCOUNT NAME
Increase Decrease
0100 11000500 60620000
0100 11000500 71025000
CR Postage 4,250.00
DR Contract Services 4,250.00
Non Departmental
Additional funds for Delucia Presort Mail Service for remainder of FY 11.
vol. ILO
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 10/11 - 39.3
7/12/2011
FUND
DIV
ACCT
PROJ'DR/CR
ACCOUNT NAME
Increase
Decrease
0100
31040000
51300000
CR
Salary - Staff
550.00
0100
31000200
51610000
DR
Hourly - Staff
475.00
0100
31000200
53100000
DR
Social Security
36.00
0100
31000200
53200000
DR
Retirement
38.00
0100
31000200
53 800000
DR
_
Worker's Compensation
1.00
JJAEP and Juvenile Services
Reallocation of salary and benefits to support the Requested Position Control Change approved on 7/5/11 at Commissioner's Court.
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 10111 - 39.4
FUND
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
1,327.14
0100
20000100
60600000
CR.
Office Supplies _
0100
20000100
67205000
DR
Network Cost
544.06
783.08
0100
20000100
67342000
DR
Furniture
District Clerk
Reallocation of funds to purchase a conference phone ($544.06) and storage cabinet ($783.08).
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 10111 - 39.5
7/12/2011
FUND DIV ACCT PROD DR/CR ACCOUNT NAME
0100 11001500 61130000 CR Contingency - General Fund
0100 28002000 61395000
Increase Decrease
DR Inmate - Health Care 4,000.00
4,000.00
Contingency & Sheriff Office - Jail
Reallocation of funds to cover for inmate dental and medical care for remainder of FY II.
I7 ,ofPg•
Vol.
5
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 10/11 - 39.6
7/12/2011
FUND DIV ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase Decrease
0100 11001500
0100 18000100
61130000
61210000
CR
DR
Contingency - General Fund 6,000.00
Court Cost 6,000.00
Contingency & County Attorney
Reallocation of funds to cover the mental commitment fee for the remainder of FY11.
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PERSONNEL
CHANGE OF STATUS REQUESTS
Commissioner Court Date: July 12, 2011
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting
Request(s)
Ag Extension
Employee Request
Applies To
Fink, Ashley
Hoffman, Alyson
Action Requested
New Hire
Cell Phone
Allowance
County Attorney
Price, Richard
Cell Phone
Allowance
Expo
Helm, Ryan
Kasperbauer, Megan
New Hire
Update Group/Step
Human Resources
Rodriguez, Beatrice
Resignation
SO — Jail
Wyatt, Jonathan
Resignation
Tax Office
Approved in Commissioners' Court: Jul
Wood, Mechelle
12 201
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)
Resignation
vol. 1 Li 7 pg. -5.3