HomeMy WebLinkAbout2011-07-05-4:00pm-REGULARP is r3
BRYAN,TEXAS
NOTICE OF MEETING AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN
REGULAR SESSION ON JULY 5, 2011 AT 4:00 PM IN THE COMMISSIONERS
COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH
TEXAS AVE., SUITE 106, BRYAN, TX 77803
Invocation and Pledge of Allegiance -
Chaplain G.H. Jones and Commissioner Wassermann
2. Call for Citizen input and /or concerns.
3. Presentation(s)
Presentation by the $election Committee established to to evaluate new justice soft ware.
Consider and take action on agenda items 4 - 25:
4, Request by the Juvenile Services Department for the following reclassifications and trans of steps
from JJAEP to Juvenile, Services - Detention with no Increase to the budget.
• a Decrease two 2 steps for the SpwAl Education Teacher 31040000 Class 1854 Position 1
Group 18 Step 12 to Group 18 Step 10.
• b) Increase two (2) steps for the Nurse JUV DET (31000200) Class 1841. Position 1,Group 17,
Step 9 to Group 17, Step 11.
5. Agreement with Travis County Juvenile Probation Department for FY 2011 Texas Juvenile Probation
Commission Video Conterencing Equipment Grant Award.
6. C onlract with Ikgn office Solutions for the lease of a Ricoh Aticio MPC 2051 SP Cogier for the 85th
District Court The total cost will be 5157 00 /month with an allowance of 72,000 Images and an overage
cost of 50.006 1image.
7.
V I yI Pg.. - 1 3 �
BRAZOS COUNTY
8. C ontract with Sunasrd for the upgrade of the Finance Plus financial software used by the County for
accounting and financial reporting.
9. Renewal of contract for 12" Rip Rap with Austin Crushed Stone and Superior Crushed Stone.
10. Renewal of contract for Inmate Telephone Service with Securus Technologies.
11. Renewal of contract for Temporary Services with Express Employment Professionals.
12.
13. Payment Authorization to Contract Pharmacy In the amount of $1,637.50 for Jail Administration for
stock inmate medications.
14. Payment Authorization in the amount of $19.95 to reimburse Prashant Ramachandranin of the
Information Technology Dew for for the renewal of an SSL Certfficate for BrazosCountvJury com.
16. Permission to advertise Bid # 2011 -34 Pharmaceuticals for isii.
16.
17.
18.
19. Tax Refund Applications for the following:
• a David B & Erin L Colvin - overpayment- $2559.00
• b Pamela J Courtney R and Joe Walker - overpayment- $11.70
• c John R Dockery - overpayment - 5115.64
• d Thomas D & Barbara C Ghoison- overpayment- $72.71
• e Thomas D & Barbara C Gholson- overpayment- $16.70
• f Nancy B Holster- overoavment- $53.61
• a. Belkin Inc - overpayment- $20.85
20. Budget Amendments.
Budoet Amendments FY 10111 38.1 -38.7
21. Requisition# 00034401 to (Custom Signals Inc in the amount of $1,227.14 for the purchase of a radar for
a new vehicle for Constable Pct 4 This will be purchased using State Term Contract # 680 -A1.
22. Personnel Change of Status.
Personnel Action Forms
23. Payment of Claims.
24.
25. Consider and take acation on Executive Session.
26. Sheriff's report on inmate population.
vas. yam — r 13f
27. Acknowledgement of the Monthly Reports submitted in June 2011. These reports are available for
review in the County Judge's Office.
28. Announcement of interest items and possible future agenda topics.
29. Call for Citizen input and/or concerns.
30. Agency/ Board/ Committee reports by Court members.
31. Adjourn.
Vol. 14 1 Pg. I
PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four
minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment
at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a
Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas
Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a
Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in
attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and
decorum in speaking to, and/or addressing the Court; In participating in public discussions before the Court; and in all actions in
the presence of the Court. Those members of the public who are inappropriately attired and /or who do not conduct themselves
in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or
continued disruption of the meeting may result in a Contempt of Court Citation.
It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual
or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or
integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively.
Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence
and /or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following
sanctions-
1. cancellation of a speaker's time;
2. removal from the Commissioners Court;
3. a Contempt Citation; and /or
4. such other and/or criminal sanctions as may be authorized
under the Constitution, Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted
prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The
Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However,
responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter
without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County
Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, reche
existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act ?
551.042.
INVOCATION
Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The ;
views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not
necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required i
to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the
business of the Court.
The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., suite 106, Bryan, TX 77803 is
wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two
working days before the meeting. To make arrangements, please call (979) 361 -4102.
Vol. 1 43 Pg. 1 J ? `o
BRAZOS COUNTY
BRYANJEXAS
MINUTES
July 5, 2011
BRAZOS COUNTY COMMISSIONERS COURT
REGULAR MEETING
Signature Page 7 -5.pdf
File Stamped Agenda 7 -5.pdf
Sign in sheet 7 -5.pdf
A regular meeting of the Commissioners' Court of Brazos County, Texas was held in
the Brazos County Commissioners Courtroom in the Administration Building, 200
South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 4:00 p.m. on
Tuesday, July 5, 2011 with the following members of the Court present:
Duane Peters, County Judge, Presiding;
Lloyd Wassermann, Commissioner of Precinct 1;
Sammy Catalena, Commissioner of Precinct 2;
Kenny Mallard, Commissioner of Precinct 3;
Irma Cauley, Commissioner of Precinct 4;
Karen McQueen, County Clerk, Absent.
The attached sheets contain the names of the citizens and officials that were in
attendance.
Invocation and Pledge of Allegiance -
Chaplain G.H. Jones and Commissioner Wassermann
2. Call for Citizen input and /or concerns.
Vol. i 4 - 7 P& 137
Eric Caldwell, Director of the Information Technology Department informed the Court that
there have been problems all day long with TSG but it should be resolved by days end.
He updated the Court on the process involved in resolving the issues.
3. Presentation(s)
Presentation by the Selection Committee established to to evaluate new justice software.
Ian Soares and Eric Caldwell, Director of the Information Technology Department gave
a presentation on the new justice software and reported the progress of the committee.
Commissioner Cauley applauded the efforts of the two.
Consider and take action on agenda items 4 - 25:
4. Request by the Juvenile Services Department for the following reclassifications and
transfer of steps from JJAEP to Juvenile Services - Detention with no increase to the
budget: a) Decrease two (2) steps for the Special Education Teacher (31040000), Class
1854, Position 1, Group 18, Step 12 to Group 18, Step 10. b) Increase two (2) steps for
the Nurse, JUV DET (31000200), Class 1841, Position 1,Group 17, Step 9 to Group 17,
Step 11.
it Item 4.odf
The savings from the reclassification will be used to increase the salary of the nurse
position. Dr. Doug Vance, Director of Juvenile Services said it has been difficult to keep
a nurse at the current salary. He then thanked the Sheriff's Department for their help
with the nurse position.
Motion: Approve , Moved by County Judge Duane Peters, Seconded by Commissioner
Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters ,
Wasserman .
5. Agreement with Travis County Juvenile Probation Department for FY 2011 Texas
Juvenile Probation Commission Video Conferencing Equipment Grant Award.
0 Item 5.)d
In order to accept the grant award, Brazos County agrees to become a regional video
conference training host site for the TJPC. A copy of the Agreement is attached.
Motion: Approve , Moved by County Judge Duane Peters, Seconded by Commissioner
Lloyd Wasserman. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard,
Peters , Wasserman .
6. Contract with Ikon Office Solutions for the lease of a Ricoh Aficio MPC 2051 SP Copier
for the 85th District Court. The total cost will be $157.00 /month with an allowance of
72,000 images and an overage cost of $0.006 /image.
0 Item 6.odf
This is a 60 month leasing agreement.
Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner
Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard,
Peters, Wasserman .
7. Contract for Fire Alarm Monitoring of the Brazos County Courthouse in the amount of
$32.50 /month. This contract is for three (3) months with service starting on June 17,
2011 with an ending date of September 17, 2011.
.0Item 7.odf
vo►. � 4 Pg.-�' 38
A copy of the contract is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Lloyd Wasserman. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard,
Peters , Wasserman .
8. Contract with Sungard for the upgrade of the Finance Plus financial software used by the
County for accounting and financial reporting.
0 Item 8.)d
A copy of the contract is attached.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Lloyd Wasserman. Passed. 5 -0. Members voting Aye: Catalena,
Cauley , Mallard , Peters , Wasserman .
9. Renewal of contract for 12" Rip Rap with Austin Crushed Stone and Superior Crushed
Stone.
0 Item 9.odf
All terms, conditions and pricing shall remain the same.
Motion: Approve, Moved by Commissioner Lloyd Wasserman, Seconded by
Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard , Peters , Wasserman .
10. Renewal of contract for Inmate Telephone Service with Securus Technologies.
0 Item 10.odf
All terms and conditions shall remain the same.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by County Judge
Duane Peters. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters,
Wasserman .
11. Renewal of contract for Temporary Services with Express Employment Professionals.
Item 11 Part 1.odf
LO Item 11 Part 2.odf
All terms, conditions and pricing shall remain the same.
Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner
Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters ,
Wasserman .
12. Paymemt Autorization to wire funds from Brazos Valley Fair and Exposition (Division
11002700) to The Bank & Trust per contract agreement with Brazos Valley Fair and
Exposition approved by Commissioners Court on June 21, 2011.
0 Item 12.odf
The original motion and second were withdrawn when it was pointed out that a budget
amendment had not been prepared for this yet.
Motion: Table , Moved by County Judge Duane Peters, Seconded by Commissioner
Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters,
Wasserman .
13. Payment Authorization to Contract Pharmacy in the amount of $1,637.50 for Jail
Administration for stock inmate medications.
UD Item 13.odf
Vol. 14� P ��`�
No purchase order was requested prior to the order being placed.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Lloyd Wasserman. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard,
Peters, Wasserman .
14. Payment Authorization in the amount of $19.95 to reimburse Prashant Ramachandranin
of the Information Technology Dept. for for the renewal of an SSL Certificate for
BrazosCountyJury.com.
0 Item 14.odf
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by County Judge
Duane Peters. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters ,
Wasserman .
15. Permission to advertise Bid # 2011 -34 Pharmaceuticals for jail.
1 D - Item 15.odf
Motion: Approve, Moved by Commissioner Lloyd Wasserman, Seconded by
Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard , Peters, Wasserman .
16. Manual Requisition to CSC Engineering for Option 2 of the Proposal of the Subsurface
Investigation and Geological Study of the Elevator Foundation for the Brazos County
Courthouse Renovation Project. This is not to exceed $5,000.00.
D- Item 16.odf
Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by County Judge
Duane Peters. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters,
Wasserman .
17. Request approval of Acceptance of a Special Warranty Deed from Patsy F.
Schaffhauser, Carl N. Schaffhauser, Kathy Schaffhauser Barker and Karla Schaffhauser
Wakefield for 0.16 acres of land to be used for improvements on a portion of Merka
Road located in Precinct 2.
LID Item 17.odf
The Court voted to authorize the County Judge to accept on behalf of Brazos County the
Special Warranty Deed.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Lloyd Wasserman. Passed. 5 -0. Members voting Aye: Catalena,
Cauley, Mallard, Peters, Wasserman.
18. Request for approval of a Special Warranty Deed from Patsy Schaffhauser, and husband
Carl N. Schaffhauser for 0.08 acres of land to be used for improvements on a portion of
Merka Road located in Precinct 2.
0 Item 18.odf
The Court voted to authorize the County Judge to accept on behalf of Brazos County the
Special Warranty Deed.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by County
Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard ,
Peters, Wasserman .
19. Tax Refund Applications for the following:
Vol. I I f! Pg. —
Item 19.odf
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by County Judge
Duane Peters. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters ,
Wasserman .
• a. David B & Erin L Colvin- overpayment - $2559.00
• b. Pamela J, Courtney R and Joe Walker- overpayment - $11.70
• c. John R Dockery- overpayment - $115.64
• d. Thomas D & Barbara C Gholson- overpayment - $72.71
. e. Thomas D & Barbara C Gholson- overpayment - $16.70
• f. Nancy B Holster- overpayment - $53.61
• g. Belkin Inc - overpayment - $20.89
20. Budget Amendments.
Budget Amendments FY 10/11 38.1 -38.7
10 Item 20.odf
38.1 Reallocate Funds for Magistrate 1
38.2 Transfer Funds from Contingency to General Capital Improvement Fund
38.3 Reallocate Funds for Expo
38.4 Reallocate Funds for Purchasing
38.5 Reallocate Funds for 85th District Court
38.6 Transfer Funds from Contingency to 85th District Court
38.7 Transfer Funds from Building - Sherif Jail to Bldg Renov - Courthouse
Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner
Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters ,
Wasserman .
21. Requisition# 00034401 to Kustom Signals, Inc in the amount of $1,227.14 for the
purchase of a radar for a new vehicle for Constable, Pct. 4. This will be purchased using
State Term Contract # 680 -A1.
D Item 21.odf
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters ,
Wasserman .
22
23
Personnel Change of Status.
Personnel Action Forms
0 Item 22.r)df
A copy of the personnel Change of Status Requests is attached.
Motion: Approve, Moved by Commissioner Lloyd Wasserman, Seconded by County
Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard ,
Peters, Wasserman .
Payment of Claims.
7088024 through 7088225
0 Claims Sheet.odf
Vol. I � 7 Pg. 141
10 BILL LIST 7.5.11.odf
24. Convene into Executive Session pursuant to Texas Government code 551.074 to
discuss the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of the Director of Building Maintenance of Brazos County.
At this point the County Judge skipped down to consider items 26 through 30.
Having considered items 26 through 30, the County Judge resumed consideration of the
Executive Session. At 4:31 p.m. the meeting was closed with the following individuals
asked to stay for the meeting:
Bill Ballard, Civil Counsel
Kendra Suhling, Civil Counsel
Catherine Fryer, Bickerstaff Law Firm
Jennifer Salazar, Director of Human Resources
Bill Jeanes, Risk Manager
Candy Gallego, Executive Assistant
Ruth McLeod, Administrative Assistant
Irene Jett, Budget Officer.
25. Consider and take acation on Executive Session.
At 5:22 p.m. the County Judge opened the meeting and announced that there would be
no action taken on the Executive Session.
26. Sheriff's report on inmate population.
Sheriff Chris Kirk said he was proud of the fire works ban and that it went very well. He
then stated that there were 627mates in jail, 50 have electronic monitors and 57 are
pending for monitors.
27. Acknowledgement of the Monthly Reports submitted in June 2011. These reports are
available for review in the County Judge's Office.
District Clerk
Justice of the Peace Precinct 1
Justice of the Peace Precinct 2, Place 1
Justice of the Peace Precinct 2, Place 2
Justice of the Peace Precinct 3
Justice of the Peace Precinct 4
Constable, Precinct 1
Constable Precinct 2
Constable Precinct 3
Constable Precinct 4
Road & Bridge
Sheriff
Texas Agrilife Extension Service
28. Announcement of interest items and possible future agenda topics.
Commissioner Mallard announced that this Friday he would be traveling to Dallas with
College Station Councilman David Ruesink on High Speed Rail business.
29. Call for Citizen input and /or concerns.
There was no citizen's input.
Vol. I q , Pg. 14a
30. Agency/ Board/ Committee reports by Court members.
There were no agency /board /committee reports.
31. Adjourn.
�lol. 1 pg. 1 43
The foregoing minutes of the Commissioners Court meeting
held
open
July
Court
05,
2011
have been exami are approved in
q4,k day of r j� ,2011, in
this
the
Bryan, Brazos County, Texas.
Duane Peters
County Judge
Lloyd Ifassermann
Commissioner, Precinct 1
Sammy Catalena
Commissioner, Precinct 2
I'Fina Ca`u e r �
Commissioner, Pr jint 4
Attest:
Karen McQueen
County Clerk
J
Kenny Mallard
Commissioner, Precinct 3
Vol )yJ Page 1qy'
r
BRAZOS COUNTY COMMISSIONERS COURT
MEETING ON 200 AT ,' ov
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Organization /Dep ment
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vol. 1 3 -Pg. �. �5
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BRAZOS COUNTY COMMISSIONERS COURT
MEETING ON �l � 20 // AT �QQ yh
Name
Organization /Dep ment
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INTERLOCAL AGREEMENT BETWEEN
TRAVIS COUNTY JUVENILE PROBATION DEPARTMENT
AND BRAZOS COUNTY JUVENILE PROBATION DEPARTMENT
FY 2011 TEXAS JUVENILE PROBATION COMMISSION VIDEO CONFERENCING
EQUIPMENT GRANT AWARD
This Agreement is entered into by and between the following parties: Travis County, on behalf
of the Travis County Juvenile Probation Department, {"Travis ") and Brazos County, on behalf of
the Brazos County Juvenile Probation Department ( "Brazos'j pursuant to the Interlocal
Cooperation Act, Texas Government Code Chapter 791 _
WHEREAS, the Travis County Juvenile Probation Department has been awarded a Video
Conferencing Equipment Grant by the Texas Juvenile Probation Commission as evidenced
through an Amendment Number Twelve, amending Article III and Article IV of the State
Financial Assistance Contract 2010 -2011 Biennium in an amount not to exceed $72,667.00
(hereinafter referred to as the "Grant "); and,
WHEREAS, the Article IV of the Grant specifies that these funds are to be expended to procure
technology infrastructure and equipment to implement video conferencing at the headquarters of
the Texas Juvenile Probation Commission ( "TJPC ") and at strategic locations across the state;
and,
WHEREAS, Article III of the Grant specifies that these funds are to be expended to procure
technology infrastructure and equipment for the purpose of implementing video conferencing in
Travis County and other designated counties; and,
WHEREAS, Article III of the Grant requires that Travis shall coordinate with the Texas Juvenile
Probation Commission on the details of the purchase and the equipment distribution; and,
WHEREAS, the TJPC has conditioned Travis's receipt of any equipment under the Grant upon
Travis facilitating purchase of equipment for other sites as designated by the TJPC; and,
WHEREAS, the TJPC has designated Brazos as a site for equipment distribution of video
conferencing equipment purchased by the Grant.
NOW, THEREFORE, Travis and Brazos agree as follows:
1.0 In accordance with the Grant, Travis shall purchase compliant videoconferencing
equipment in accordance with equipment specifications detailed in Grant.
2.0 Travis shall facilitate purchase and delivery to Brazos of equipment that is identified by
the Texas Juvenile Probation Commission ( "TJPC") for distribution to Brazos directly
from the vendor, Data Projections, Inc.
3.0 The video conferencing equipment ( "Equipment ") designated for Brazos by TJPC is
detailed in Attachment A of this Agreement.
Vol. �' -- Pg._——
4.0 Brazos shall provide Travis with certification of receipt of Equipment transferred by
Travis tinder the Grant.
5.0 Effective upon the date of receipt by Brazos, all rights of ownership of the Equipment
purchased under this Grant for Brazos as designated by the TJPC shall transfer to Brazos.
Ownership rights shall include the transfer of all related warranties and the three (3) year
service agreement with Data Projections, Inc. affiliated with Equipment,
6.0 Brazos shall be solely responsible for the installation, use and maintenance of all
Equipment received under this Agreement. Brazos shall contact Data Projections, Inc.
directly to address any failed equipment.
7.0 In accepting transfer of Equipment, Brazos accepts designation as a Regional Training
Host Site by TJPC and agrees to comply with Regional Host Site requirements imposed
and monitored by TJPC.
8.0 This Agreement shall become effective when it has been executed by both parties and
shall remain in full force and effect until August 31, 2011.
9.0 Travis and Brazos are associated only for the purposes and to the extent set forth herein.
Nothing contained herein shall be deemed or construed to create a partnership or joint
venture, or to create the relationship of employer- employee or of principal -agent or of
grantor - grantee. Neither party to this Agreement will be responsible for the acts or
omissions of an employee of the other party except as may be decreed against that party
by a final judgment of a court of competent jurisdiction.
10.0 It is expressly understood and agreed that neither party waives, nor shall be deemed to
have waived, any immunity or defense otherwise available to it under the law.
11.0 This Agreement is not intended, nor shall it be construed, to confer any benefits, rights or
remedies upon any person or entity not a party hereto.
TRAVIS COUNTY
0
Date:
Samuel T. Biscoe
County Judge
Estela P. Medina
Chief Juvenile Probation Officer
Date:
BRAZOS
By.
Duane Peters
Date: County Judge
JA,
By :�.�.
Doug Van
Chief Juvenile Probation Officer
Date: 6 ` D t �
Vol. ___L'] Pg.- 149
IMAGE "Lu-s
Manage en
Document Efficiency
At Work!
Product Schedule Number:
Slate and Local Government Master Agreement Number. ___
Ara[OR COMPAWY
'Ibis Image Management Plus Product Schedule (`Schedule ") is made part of the Slate and Local Government Master Agreement ( "A. aster greenient ")
identified on this Schedule between IKON Office Solutions, Inc. ( "we" or "us ") and
as Customer ( "Customer" or "you ") - All terns and conditions of the Master Agreemcni re incorporated into
this Schedule and made a part hereof. It is the intent of the parties that this Schedule be separately enforceable as a complete and independent agreement,
independent of all other Schedules to the Master Agreement.
CUSTOMER INFORMATION
r ax $s ��• `� . Ca,rf "o ,-L of t1) Wall
Customer (gill o) y „t `� � Billing Contact N e f t a �
Product Location Address J ri Billing Address (ifdrfferenr rom locnrion address) J
j3fsj L , , 1 31'a2o T7 03 a
City 1, County State Zip City t County State Zip
Billing Contac, ele hone Num Qilling Contact Facsimile Number Qilling Contact E -Mail Address
PRODUCT DESCRIPTION ( "Product ")
PAYMENT SCHEDULE
Minimum Term Minimum Payment Minimum Payment Billing Frequency Advance Payment
months) (Without Tax) Monthly P` Payment
6 Mo $ l �7. pd Quarterly 1 "8c Payment
!' Other' Other: :
Guaranteed Mini Imag Cost of Additional Image Meter Reading/Billing Frequency
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Color Color - ❑Monthly
`Q j �� l Dt� t D�eC' + Q� ❑ Qta rtor1 r flLGI
• Based upon Minimum Payment Billing Frequency
° Based upon standard 8 %s' x 1 I " paper size. Paper sizes greater than 8 %" x 1 I" may count as more than one image,
Sales Tax Exempt: a YES (Attach Exemption Certificate) Customer Billing Reference Number (P.O. #, etc.)
Addendum(s) attached: ❑ YES (check if yes and indicate total number of pages: ___ )
TERMS AND CONDITIONS
I. The first Payment will be due on the EtTective Date.
2. You, the undersigned Customer, have applied to us to use the above - described items ( "Product ") for lativful commercial (non - consumer) purposes.
THIS 1S AN UNCONDITIONAL, ;YON - CANCELABLE AGREEMENT FOR THE MINIMUM TERM INDICATED ABOVE. Uwe accept
this Schedule, you agree to use the above Product on all the terms hereof including the Terms and Conditions on the
Master Agreement. THIS WILL ACKNOWLEDGE THAT YOU HAVE READ AND UNDERSTAND 'T'HIS SCHEDLLE AND THE
MASTER AGREEMENT AND HAVE RECEIVED A COPY OF THIS SCHEDULE AND THE MASTER AGREEMEN'l.
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Image Charges/Meters In return for the Minimum Payment, you are entitled to use the number of Guaranteed Minimum
Images as specified in the Payment Schedule of this Schedule. The Meter Reading/Billing Frequency is the period of time
(monthly, quarterly, etc.) for which the number of images used will be reconciled. If you use more than the Guaranteed
Minimum Images during the selected Meter Reading/Billing Frequency period, you will pay additional charges at the
applicable Cost of Additional Images as specified in the Payment Schedule of this Schedule for images, black and white
and /or color, which exceed the Guaranteed Minimum Images ( "Additional Images "). The charge for Additional Images is
calculated by multiplying the number of Additional Images times the applicable Cost of Additional Images. The Meter
ReadingBilling Frequency may be different than the Minimum Payment Billing Frequency as specified in the Payment
Schedule of this Schedule. You will provide us or our designee with the actual meter reading(s) by submitting meter reads
electronically via an automated meter read program, or in any other reasonable manner requested by us or our designee
from time to time. If such meter reading is not received within seven (7) days of either the end of the Meter
Reading/Billing Frequency period or at our request, we may estimate the number of images used. Adjustments for
estimated charges for Additional Images will be made upon receipt of actual meter reading(s). Notwithstanding any
adjustment, you will never pay less than the Minimum Payment.
4. Additional Provisions (if any) are:
THE PLCItS01 WNINC THIS S ON BEHALF OF THE CUS REPRESEN "rS THAT 11E /SHE HAS TILE AUTHORITY TO DO SO.
By -
Authorized SignoyAignature
Printed Name:
Title: Date:
Accepted by: IKON OFFICE SOLUTIONS, INC.
By
ALnhorized Signer Signature
Printed Name:
Title:
Date.
7 -888 -ASK NON www• ikon.com
SL(i IN- Afl'041I u.r , r. ra..,• s L,.,,,o :,e J IKON n „•,,,a, .,- ,a,%c,aI_P- 1, ,v *:,. ••L,,.,,t, h „.I.” u,.,i,r d .0.,L:r I ,J
P•i!!r 2 ul
VOI. 1-.7 p 150
IKON OFFICE SOLUTIONS, INC.
IMAGE MANAGEMENT PLUS COMMITMENTS
nocument Efficiency
Air Work'
The below service commitments (collectively, Ihe'Service Commitments') are brought to you by IKON Office Solutions, Inc., an Ohio corporation having its principal place of business A 70 Valley Stream
Parkway, Malvern, PA 19355 ('IKON'), and a wholly owned subsidiary of Ricoh Americas Corporation. The words "you' and "your" refer to you, our customer. You agree that IKON alone is the party to
provide ad of the services set forth below and is fully responsible to you, the customer, for all of the Service Commitments. The Service Commitments are only applicable to the equipment ( "Product")
described in the image Management Plus Product Schedule to which these Service Commitments are attached, excluding facsimile machines, single- funclion and wide-format printers and production
units. The Service Commitments are effective on the date the Product is accepted by you and apply during IKON's normal business hours, excuiding weekends and IKON recognized holidays. They
remain in effect far the Minimum Term so long as no ongoing default exists on your part.
TERM PRICE PROTECTION
The Image Management Minimum Payment and the Cost of Additional Images, as described on
the image Management Plus Product Schedule, will not increase in price during the Minimum Term
of the Image Management Plus Product Schedule, unless agreed to in writing and signed by both
parties.
PRODUCT SERVICE AND SUPPLIES
IKON will provide full coverage maintenance services, including replacement parts, drums, labor
and all service calls, during Normal Business Hours. 'Normal Business Hours" are between 8:00
a.m. and 5:00 p.m., Monday to Friday excluding public holidays. IKON will also provide the
supplies required to produce images on the Product covered under the Image Management Plus
Product Schedule (other than non - metered product and soft - metered product). The supplies will be
provided according to manufacturers specifications. Optional sup I 1 items s c pe n a
transparencies are not included. btj,� S
Ott RESPONSE TIME COMMITMENT
will provide a quarterly average response time of 2 to 6 bun s no ors or a service calls
located within a 30 -mile radius of any IKON office, and 4 to 8 business hours for service caps
located within a 31 -60 mile radius for the term of the Image Management Plus Product Schedule.
Response time is measured in aggregate for all Product covered by the Image Management Plus
Product Schedule.
UPTIME PERFORMANCE COMMITMENT
IKON will service the Product to be Operational with a quarterly uptime average of 96% during
Normal Business Hours, excluding preventative and interim maintenance time. Downtime will begin
at the time you place a service call to IKON and will end when the Product is again Operational.
You agree to make the Product available to IKON for scheduled preventative and interim
maintenance. You further agree to give IKON advance notice of any critical and specific uptime
needs you may have so that IKCN can schedule with you interim and preventative maintenance in
advance of such needs. As used in these Service Commitments "Operational" means substantial
compliance with the manufacturers specifications andlor performance standards and excludes
customary end -user corrective actions.
IMAGE VOLUME FLEXIBILITY AND PRODUCT ADDITIONS
Al any time after the expiration of the initial ninety day period of the original term of the Image
Management Plus Product Schedule to which these Service Commitments relate, IKON will, upon
Your request, review your image volume. If the image volume has moved upward or downward in
an amount sufficient for you to consider an alteri plan, IKON will present pricing options to
conform to a new image volume. If you agree that additional product is required to satisfy your
increased image volume requirements, IKON will include the product in the pricing options. The
addition of product andlor increasesldecreases to the Guaranteed Minimum Images requires an
amendment ("Amendmenn to the Image Management Plus Product Schedule that must be agreed
10 and signed by both you and IKON. The term of the Amendment may not be less than the
remaining term of the existing Image Management Plus Product Schedule but may extend the
remaining term of the existing Image Management Plus Product Schedule for up to an additional
60 months. Adjustments to the Guaranteed Minimum Images commitment andlor the addition of
product may result in a higher or lower minimum payment. Images decreases are limited to 25% of
the Guaranteed Minimum Images in effect at the time of Amendment.
PRODUCT AND PROFESSIONAL SERVICES UPGRADE OPTION
At any time after the expiration of one -hall of the original term of the Image Management Plus
Product Schedule to which these Service Commitments relate, you may reconfigure the Product by
adding, exchanging, or upgrading to an item of Product with addition4 features or enhanced
technology. A new Image Management Plus Product Schedule or Amendment must be agreed to
and signed by you and IKON for a term not less than the remaining term of the existing Image
Management Plus Product Schedule but may, in the case of an amendment, extend the remaining
term of the existing Image Management Plus Product Schedule for up to an additional 60 months.
The Image Management Cost of Additional Images and the Minimum Payment of the new Image
Management Plus Product Schedule or Amendment will be based on any obligations remaining on
the Product, the added product and new image volume commitment. Your IKON Account
Executive will be pleased to work with you on a Technology Refresh prior to the end of your Image
Management Plus Product Schedule or Amendment.
PERFORMANCE COMMITMENT
IKON is committed to performing these Service Commitments and agrees to perform its services in
a manner consistent with the applicable manufacturer's specifications. If IKON fails to meet any
Service Commitments and in the unlikely event that IKON is not able to repair the Product in your
office, IKON, at IKON's election, will provide 10 you either the delivery of a temporary loaner, for
use while the Product is being repaired at IKON'S service center, or IKON will replace such Product
with comparable Product of equal or greater capability at no additional charge. These are the
exclusive remedies available to you under the Image Management Plus Commitments, Customer's
exclusive remedy shall be for IKON to re- perform any Services not in compliance with this warranty
and brought to IKON'S attention in writing within a reasonable time, but in no event more than thirty
(30) days after such Services are performed. If you are dissatisfied with IKON's performance, you
must send a registered letter outlining your concerns to the address specified below in the 'Quality
Assurance" section Please allow 30 days for resolution.
ACCOUNT MANAGEMENT
Your IKON sales professional will, upon your request, be pleased to review your product
performance metrics on a quarterly basis and all a mutually convenient dale and time. IKON will
follow up within 8 business hours of a call or e-mail to one of our account management team
members requesting a metrics review. IKON will, upon your request, be pleased to annually
review your business environment and discuss ways 0 which we may improve efficiencies and
reduce costs relating to your document management processes.
QUALITY ASSURANCE
Please send all correspondence relating to the Service Commitments via registered letter to the
Quality Assurance Department located at: 3920 Arkwright Road, Macon, GA 31210, Alin: Quality
Assurance. The Quality Assurance Department will coordinate resolution of any performance
issues concerning the above Service Commitments with your local IKON office, If either of the
Response Time or Uptime Performance Commitments is not met, a one -time credit equal to 3% of
your Minimum Payment invoice total will be made available upon your request Credit requests
must be made in writing via registered letter to the address above. IKON is committed to
responding to any questions regarding invoiced amounts for the use of the Product relating to the
Product Schedule within in a two (2) day timeframe. To ensure the most timely response please
call 1.888- ASK -IKON.
MISCELLANEOUS
These Service Commitments do not cover repairs resulting from misuse (including without
[milation improper voltage or environment or the use of supplies that do not conform to the
manufacturer's specthcafiors), subjective matters (such as color reproduction accuracy) or any
other factor beyond the reasonable control of IKON. IKON and you each acknowledge that these
Service Commitments represent the entire understanding of the parties with respect to the subject
matter hereof and that your sole remedy for any Service Commitments not performed in
accordance with the foregoing is as set forth under the section hereof entitled "Performance
Commitment ". The Service Commitments made herein are service andlor maintenance warranties
and are not product warranties. Except as expressly set forth herein, IKON makes no warranties,
express or implied, including any implied warranties of merchantability, fitness for use, or fitness for
a particular purpose. Neither party hereto shall be liable to the other for any consequential,
indirect, punitive or special damages. Customer expressly acknowledges and agrees that, in
connection with the security or accessibility of information stored in or recoverable from any
Product provided or serviced by IKON, Customer is solely responsible for ensuring its own
compliance with legal requirements or obligations to third parties pertaining to data security,
retention and protection. To the extent allowed by law Customer shall indemnify and hold harmless
IKON and its subsidiaries, directors, officers, employees and agents from and against any and all
costs, expenses, liabilities, claims, damages, losses, judgments or fees (including reasonable
attomeys' fees) arising from its failure to comply with any such legal requirements or obligations.
These Service Commitments shall be governed according to the laws of the Commonwealth of
Pennsylvania without regard to its conflicts of law principles. These Service Commitments are not
assignable by the Customer. Unless otherwise staled in your Implementation Schedule, your
Product will ONLY be serviced by an "IKON Cedified Technician'. You acknowledge and agree
that, in connection with its performance of its obligations under these Service Commitments, IKON
may place automated meter reading units on imaging devices, including but not limited to the
Product, at your location in order to facilitate the timely and efficient collection of accurate meter
read data on a monthly, quarterly or annual bas's. IKON agrees that such units will be used by
IKON solely for such purpose. Once transmitted, all meter read data shall become the sole
property of IKON and will be utilized for billing purposes.
1N WITNESS WHEREOF, each party has caused its duty authorized officer to execute these Image Management Plus Commitments as of
2D It , _
CUs MEL
IKON OFFICE SOLUTIONS, INC.
By. -- 8Y Name: Name:
Title: Title:__,_.
Date: 7 _ S '- // Date:
1- 888- ASKIKON www.ikon.coa?
SIGP5 _IX IN'W II 11 : 014 0(n-,s.,fo .- :,,irONr),,'. Ins :, :., R. ",rc:,,,,,,,,,,, " L ,L,orn(O1ofIie.' .., ".,.1 „, k,0,. 1 I li A11Anv :,, ,uI'V 11(.-,,11.,,.1,.1
I'zpr I of I
I L f Vol.
pg. 5
��.. 0.. B-0X 7654 W1 CQ, TEXAS 767 .4 5 7!i
CONTRACTUAL AGREEMFNT
Date: _ SM7J20 1 Ivtta hrnen'i.
Between Alarm Center, Inc. and � BRAZED TH01 PRiP
Physical /BiNng Address 300 E. 26T
Phone-. Fax:
Purchase
Lease
_..__ Maintena Agreementt
X Monitoring Agreement
Installation Fee
�� ��.
Monthly Lease Fee
Monthly Monitoring Fee 5a
Pec. :1
Systern to Consist of:
FIRE ALARM M0Nrr0RBNG ________ _.. __
OWNER FUF�NI>SHED EQUII Ml ENIf
Purchase Price
Installation Fee
Down payment
Applicable taxes to be added
Other BILLING B C V BU MAiNTENANCE, 2 06 N. WASHINGTON
TERM: The initial length of this - — ------
contract is for, 3__ months_ beginning on the above date and this contract +will
automatically renew on the annuity date for periods of _ = year terms thereafter and continue to renew for
�x year periods unless either party shalt notify the other, in writing, of its intention to terminate no less than
thirty (34) days prior to expiration of each subsequent renewal period. Add applicable taxes to all prices.
TERMS AND CONDITIONS APPLYING TO MONITORING SERVICES
1. AGREEMENT: Alarm Center, Inc. and the customer have entered into an Agreement wherein and whereby Alarm Center, Inc.
will provide alarm monitoring services for the customer. The cusforner and Alarm Center, inc. agree that Alarm Center, Inc.
sole and only obligation under this agreement shall be to monitor signals received front the alarm equipment or system and to
respond thereto upon the receipt of a signal from the customer's premises, shall make every reasonable effort to transmit
notification of the alarm promptly to the police, fire or other authorities and /or the person or persons whose names and
telephone numbers are set forth in the "Responsive Party Data" unless there is just causp i:o assume that an emergency condition
does not exist.
2. USE OF ALARM The customer shall carefully and properly set the alarm system at the tirrie the premises are
secured or alt functions are set to the normal status. The customer shall carefully and property test the alarm equipment or system
W` least an.ce each month and shall imrned+:ateiy report in writing to Alarr;n Center Inc. any claimed inade +_�uacy in or failure: of the
c- ia.rnl equipment.
3. TERIVItdATiON: This agreement shali c,antin<)e for as long as customer contracts will, charm Gente: , ltlr:. tor" the pF€ rmanc e
monitoring services. In the event that the customer fails or refuses to make payment for ser�kes furnished or to be furnished.
Alar "r?1 t;antFr, inc. `Nlli give customer at least thirl f 130) days nctic(' of tern of .su h and l.p on gjjr
agreement and i=ll el'f iarrn Genier, Inc.. i';:rrjonsibiiities efierc lands'" sl':atl come ire an end a> of the :Fate- ki ,-e in � ,t
the tcrni fixed in the agreennellt between Alarm Center, Inc. and btu=. r;ustamcr, also this agrearnent may tie suspended, a= Ala , - m
". —ento Inc. option, fill0uld the cusfUl'REfs 'alGnrr'-uuinment becni,tf so substantially ca.rnaged i:h2t furthrF r.ervice is irripra::,ics1
t. LIABI l = Canter, in ;hall not he liable for ally loss _re- ( I @ ,,
)age caused b ;;elects or cieti € r s
ci. tr.e_ in she aiarrtl
equii!nlent a ' s'; £tem, nor shall Alarm Gntev, lnG. inew any liability fo r deli+ ill rFspni=se tirrl° of n •''t -w-sl rinse • ^t polict ill e-3 Cr
rthcr atuthoritics. rnstif.Ftiors or i ^dilriduals notifiQd by
INTERRUPTION OF 00lvI01LINiCATION: Aiarm'I �_ertter. Inc. r- ,l:a €l rlcTt be: cjblgst'ed to perfcirrn ally � ;lrritcririq
GE-;F jC0- triereuncler urinE filly time -whE n the oustorners te;e1''16.iriu :4rVw � S41ali not b& +i�01'I`II1C� since St�r iiz 'iC: 1 •I ?rFn
t ntC.i l &Ceived sole y by means of teiephoma! CC}i7lY:lili "l:i,atE':f "Y `.aYIIeSS sated othervi+lse, irl W ruling_ Alarm
!i el - F1:sunle s rin !iability t0l f tSr ptr ri o 5iervicrY ;; (.Jua ;G Strll E v"al rlcits floods, fire. 'vinrd. : aa-tural colj,�
Cthc beyorld cC+ntraf of A[ rn) f ;erttel. li ic. Irtciudi! q intt;rrlfptiG €`i It"I the G -IE f t: "IC�f Utilit�r Si
li
Filter >ji 'Ifl st he Yc. Ir + r I_.rt7
q lrrc •.0 i { I�„r SG;;'dit.e ±c= tl i+? c,u:;torrter vvh4e Ynt rP up ica' : I' rFr, -i e Ezl lc -: r art_
sI tall pYG fc ll r (r r"tti T +fir. ',Nhere radio or other t :if vyir?I. �'Fa eq uipttte It IS used as c9 PTie?r1S of alaltl't
lY l lY "mil tSll!is ^PCrC
Ala1 enter, [nc- Shall ,FI!EVviSe not { e obligated* tcti peG 1 "lon€torinr `'C:rdfC•,:c' L. err the= re.dicr re- °CtI;tlGt:i U 1I<<lr, -[F ..c
6. �I`JYCE i I'iI€1CterC c I � Y ? ?�l?IT}�dG E -1' ric':FEr21 f tct`,:lG GciYiSPS l)I P7U e 413I'U: "cil i.ihC= rtc?ITIG- 'ti2:, JI. "rSi1C'` o Jvits' Cr sulrr,
TEc I lNG t_tt i t)l. R %L. L RK aY` EKA;: , Mar n- C._nter Inc:. silaif 1 _,tit r+ :.�• , .��C
fi _ 1 f s c t, l'- II;y� i_a iv..t jiri.l S iStE'"rkt-
t �:'LiOR� it+ -.w:5 otthellfis stated' I't, is r - -(. r: ^I1`iE�fFrf
..tr c.,r, ! l• ft�r e+ �tr_t1?lir:r }fi Y.
Vol. I Pg. 15 2
•I. REIF'AiRt; 3E1RVl( E: Repairs serviCr; pursuant to this Agreement mirili be furnishe(; by.tllarrn C;er, ier, Inc. during its
normal working houra;, Moncay through Friday except holidays. Alarm Center, In c. shiall leave full and free access to
the equipment to. perform repairs. service thereon. A!arrnt Center. Inc. shall not be ,responsible for failuc e to render
service due to cause beyond its r oribcl. Repaim services rendered} outside the normal livor:ing hours of Alarm
Center are raat Within. the S:ope of Alarm t.entar, Inc. responsibility, however repairs service for holidays and off
work hours May be provided if arnwtual agreement is entered between customer and Alarm Center, Inc..
2- LIMI T Eh + OF L >,¢ FSII_(a Y: It is agreed that Alarm Center, Inc. is not an ins�,!Ter and that the .payrnents [rwz r�elei before
named are based solely upor, the value. of the services herein described and it is not the intention of the parties that
Alarm. Center, hic. assume responsibili'hl for any loss occasioned by r �alfeasane8s or misteasance in the ;Performance of
the services under this contract or for :any loss or (tannage sustair:ed through burglary, theft, robben fire or other cause
any liability can the part of Alarm Cester, Inc. by tr virtue of this agree ^riwit or because: & the relation hereby established.
If there shall notwithstanding the above provisions 'It any time be or arise any livability can th,e pair: of Alarm Center'
Security by virtue of this Aplreernerut cr because of the relation hereby established whether due to the negligence of
Alarm Center or otherwise such liability i:s said shall ':)e limited to a :sUrr) equal in the an our+t to the service charge
hereunder for a period not to exceed six months whidi ! um shall be p yid and received as liquidated darn aces Such
liabiNy as herein set forth is nixed as liquidated dariages are not as a penalty and this, Ii- ability shall be complete and
exclusive. That in the event. Subscriber desires Alarm Center, ins. to assume greater liability for the performance of its
services hereunder a choice is hereby given of obtaining full or limited liability by paying an additionrl amount under
a graduated scaled of rates proportioned to the responsibility setting forth the additional liability of Company and
additional b n ' er
w ;:ar. - i,c� n,� ��r r �o }r? r� 'tiOr? :ahc ! IC6 ,^dU di rr.� � �til� comp . ci td t ' nal l',•I1;7� °d it )� he 3r1'tr:r t�.d t: S' ..a 4 "'L' as, 2r1 i"`'. c,,.
m�;3 .y r - -
!MPLIEC WARRANTY OF MERCHANTABILITY OR FITNESS
1. ASSIGNMENT: This agreement may be sold, transferred and assigned by Alarm .:enter, I nc. without restriction.
Customer has no right to assign subl+ =ase or. transfer his rights herein without w; itten consent of Alarm Center, Inc.
2. APPROVAL: This agreement is not binding unless approved by an officer andlor duly appointed representative of
Alarm Center, Inc. in the event of failure of approval as aforesaid the only liability of Alarm Center, Inc. shah be to
return to the customer the amount if any paid to Alarm Center, Inc. upon the signing of this agreement.
3. THIRD PARTY CLAIMS: Customer agrees to and shall indemnify and save harmless Alarm Center, Inc- its
employees and agents for and against all third party claims lawsuits and losses alleged to be caused by Alarm
Center performance negligent performance or failure to perform its obligations under this agreement.
4. CHANGES TO AGREEMENT: This constitutes the entire agreement between the customer and .Alarm Center, Inc.
and no representation or statement not contained in the agreement shall be binding Upon Alarm Center, Inc. as a
warranty or otherwise. The terms of this conditions of this agreement shall prevail notwithstanding any variance with
the terms and conditions of any order submitted by the customer.
5. SERVICE OF ALARMS NOT ORIGINALLY INSTALLED BY Alarm Center, Inc.: When requested by the
customer to service or repair alarm equipment that was not originally installed by Alarm Center, Inc. then Alarm
Center shall not be liable for the operation or non - operation of the alarm equipment or system. Equipment installed
by Alarm renter, inc. in the servicing repair or upgrade of the customer alarm equipment or system is not under any
warranty because its satisfactorrr operation or m-m- operation can be affected by that c-t.IStomers alarm equipment or
systern. in this regard Alarm Center Inc. makes no Implied warranties incli.idirg but r,ot !ignited tO the Ir +,plied Warranty
of Merchantability or Fitness and the limits of liability under this paragraph shall be the name as :above stated in
Paragraph 2. Limit of Liability.
YOUR i:i 1T 1:tU_ ,A.N( l_
`((Al have a fegal ri under federa lasv to cancel this transaction . ithcaut ( Gist, 'Mthir. 0i -e ;3} LA-siness clays. front the
:late that yr,u approved this i ;ol itr^a(.i by signing in the appropriate I)Z _Icc .
I ACKI`JO VI_EDGE Ley !`JY SItGNATURE EELOVif THAT I LiNDEr,STANS THE _F� PE. OF MC)Nl l `3ER "J GE I
AM PURCHASING. ALSO THE �AJ_E31DERSON, TE::HINICJAN, (DR OTHER R VE: HAS EXPLAINED
THE FOLLOWING MEAN: r .F .Al Al = TFANSMI 7-SJ N Tr, MF 4, ,NE) iNDIGAT EEC BU. OW "i'liE [ OF
"TRANSfAl". -SI ?N COt/]"RED Bs,' TH IS ,'-.Ci tEEI
[ LINEWLiL? I [ F "K } :iTAIND, -RD T 1=1_E=V-'l-1!:)k , iE LINE'
i h..CJ101 ELLULAR R1 fib .. _._. =__ (..,.r.HEFa
A PPROVE D 1- ` l- i Imo, rt. MEF
FC R U'&'1rt CI' N 1 -F; I. N( i _
Vol. Pg. )5 3
Sun Gard Public Sector Inc.
1000 Business Center Dr. - Lake Mary, FL - 32746
SUNGARD 0 phone: 800.727.8088
Add -On Quote
PUBLIC SECTOR Date Acct M
5!2/11 Terry Wayland
Quote Prepared For:
MIGRATTOM t•ncm crn,aAeov
Brazos County Auditor's Office
300 East 26 St
Suite 314
Bryan, TX 77803
Attn: Katie Conner
Implementation /Training (eCommunityPLUS)
0
Implementation /Training (eFinancePLUS)
1 $52$52 0
1,600
Conversion
63
Custom PLUS enabling
Software Licenses & Documentation
125
9,850
Installation
4,850
Annual Maintenance
9,000
Project Management
4,425
Total Cost
9,480
$34,040
PAYNXMIP czr7mmAuv
Due upon execution (Fixed Fee):
Conversion (50 %)
$4,800
Custom PLUS enabling (500)
63
Installation
9,000
Software Licenses & Documentation
4,850
Annual Maintenance
4,44,425 25
Project Management
Total
27,618
Due as incurred:
Implementation /Training
$1,560
Due upon completion
Conversion (50 %)
$4,$00
Custom PLUS enabling (50 %)
62
Total
4,862
Total
$34,040
This quote is valid until 6 /18/11
Vol. _- / 4 pg. 154.
SunGard Public Sector Inc.
1000 Business Center Dr. — Lake Mazy, FL — 3274 -6
Phone: 800.727.8088
This Quote constitutes an Amendment to the existing Contract and Agreement by and between SunGard Public Sector and Customer. Except as
otherwise provided herein all terms and conditions of the existin Contract and Agreement shall remain in full force and effect As applicable for
ce.mm customers, the tern "Contract and Agreement" is defined as the Software License Agreement br and between the parties hereto.
The Software or "Licensed Systems" licensed by SunGard Public Sector are provided in and may be used in machine - readable object code form only.
SunGard Public Sector offers the Customer, through a third party escrow agent, a Source Code Escrow Agreement that provides for release of the
source code version of the Licensed Systems from escrow upon the occurrence of certain zelease events, such as SunGard Public Sectors failure to
provide required maintenance services as agreed
Applicable taxes are not included, and, if applicable, will be added to the amount in- the payment of invoice(s) being sent separately. Travel and living
expenses are in addition to the prices quoted above and shall be governed by the SunGard Public Sector Corporate Travel and Expense Reimbursement
Policy.
The date of delivery is the date on which SunGard Public Sector delivers, F.O.B. SunGard Public Sector's place of shipment, the Licensed Systems to
Customer.
The SunGard Public Sector application software warranty shall be for a period of one (1) year after delivery. There is no Testing and Acceptance period
an the T 4 herein
Preprinted conditions and all other terms not included in this Quote or in the Contract and Agreement, stated on any purchase order or other
document submitted hereafter by Customer are of no force or effect, and the terms and conditions of the Contract and Agreement and any
amendments thereto shall control unless expressly accepted in writing by SunGard Public Sector_ to Customer.
Third party hardware/ software maintenance and /or warranty will be provided by the thud party hardware and software manufaeturer(s). SunGard
Public Sector makes no representations as to expected performance, suitability, or the satisfaction of Customer's requirements with respect to the
hardware or other third party products specified in this Quote. The return and refund policy of each individual third party hardware /software supplies
shall apply. Before signing this Quote, please contact your Account M if you are not certain which products are provided by a third party.
This Agreement is based on the cu*= licensing policies of each third party software manufacturer as well as all hardware manufacturers. In the event
that a manufacturer changes any of these respective policies or prices, SuuGard Public Sector reserves the right to adjust this proposal to reflect those
changes.
Prang for professional services, including training project planning, project management, custom modifications, and installation, is a good faith
estimate based on the information available to SunGard Public Sector at the time of execution of this Quote. The total amount that Customer will pay
for these services will vary based on the actual number of hours of services required to complete the services. If required, additional services will be
provided on a time and ma usials basis at hourly rates equal to SunGud Public Sector's then - current rates for the services at issue.
For training and on -site project management sessions which are cancelled at the request of Customer within fourteen (14) days of the scheduled start
date, Customer is responsible for entire price of the trai or on -site project rnsna g orm cirt plus incurred expenses.
Payment Terms are as Follows
License, Conversion, Project Pl anning , Project Management, Hardware and Third Party Software Fees are due upon execution of this Quote. Training
Professional Services, Custom Modifications, and Travel/Living expenses are due as insured monthly. Installation is due upon completion. Additional
services, if requested, will be invoiced at then- current rates. Any shipping charges shown are estimated only - actual shipping charges will be due upon
delivery. Hardware and Third Party Software Implementation is due 50% on execution of this Quote, and 50% due upon invoice, upon completion.
SunGard Public Sector Application Annual Support - the initial term of Maintenance and Support Services is included in License Fees and begins upon
execution of this Quote and extends for a twelve (12) month period Subsequent terms of support will be for twelve (12) month periods, commencing
at the end of the initial support period Support fees shown for the second term of support shall be due prior to the start of that r Fees for
subsequent mcnis of support w U be due prior to the start of that term at the then prevailing rate. Third Party Application Annual Support Fees -
payment terms shall be as provided by the Third Party to Customer with the exception that any fees listed above for the initial rErm of support are due
upon execution of this Quote
Customer Acceptance:
Authorized Sigztature Date P=int d Name
SUNCIARQ
6/3012011 10:51:14 PUBLIC SEC Page
2 of 2 i
Vol. y 7 Pg.
Brazos County Auditor's Office
eCommunityPLUS 8.4 and eFinancePLUS 4.3 Migration May 2, 2011
This document outlines the suggested training and implementation plan for migrating
the Auditor's Office to our eCommunityPLUS 8.4 and eFinancePLUS 4.3 products.
Projected conversion and training costs are rough estimates based on our current
knowledge of your needs.
CommunityPLUS Applications Currently Under Maintenance:
8.0 Central Receipting
CommunityPLUS Implementation /Training:
We recommend a total of 0. da s of trainin to be conducted to co ver new features
and navigation changes for the eCommunityPLUS 8.0 product currently under
maintenance. A breakdown regarding what would be covered during the training is as
follows:
Day 1 Central Receipting 8.4 Changes and New Features
Total Suggested eCommunityPLUS 8.4 Training Days = 0.5 days @ $1,040 per day
$ 520
Page 4
Vol. ---111— Pg. 15
Brazos County Auditor's Office
eCommunityPLUS 8.4 and eFinancePLUS 4.3 Migration May 2, 2011
FinancePLUS Applications Currently Under Maintenance:
4.0
Fund Accounting
4.0
Warehouse Inventory
4.0
Human Resources (including Personnel Budgeting)
4.0
Position Control
4.0
Fixed Assets
4.0
TX State Reports
FinancePLUS implementation /Training:
We recommend a total of 1 day of traini t o be conducted via WebEx to c ove r new
features and navigation changes for the eFinancePLUS 4.0 products currently under
maintenance. A breakdown regarding what would be covered during the training is as
follows:
Day 1 Fund Accounting 4.3 Changes and New Features
Warehouse Inventory Changes and New Features
Human Resources 4.3 Changes and New Features
Position Control 4.3 Changes and New Features
Fixed Assets 4.3 Changes and New Features
Total Suggested eFinancePLUS 4.3 Training Days= 1 day @ $ 1,040 per day
$ 1,040
On -site training is also available at our current rate of $1280 per day plus travel and
living expenses.
Travel and living expenses are in addition to the prices quoted above and shall be
governed by the SunGard Public Sector Corporate Travel and Expense Reimbursement
Policy.
Training days are based upon an eight hour day, which includes setup time.
Any training required beyond those days indicated above will be performed at the then
standard per diem or hourly training rate.
Page 5
Vol. I Pg. 1157
Brazos County Auditor's Office
eCommunityPLUS 8.4 and eFinancePLUS 4.3 Migration May 2, 2011
Conversion:
Conversion of current version database structures to eCommunityPLUS 8.4 and
eFinancePLUS database structures for applications under maintenance as listed above.
eCommunityPLUS $ 4,800
eFinancePLUS $ 4,800
Modifications:
CommunityPLUS modification(s) currently under maintenance will be integrated into
eCommunityPLUS 8.4.
$ 125
Software modifications defined during the implementation will be proposed and
authorized using our standard custom programming process and are not included in this
cost.
Page 6
L
�
Vol. i Pg'""
Brazos County Auditor's Office
eComrnunityPLUS 8.4 and eFinancePLUS 4.3 Migration May 2, 2011
Installation:
Installation of the eCommunityPLUS 8.4 and eFinancePLUS 43 environments, software,
and configuration support.
SunGard Public Sector
Brazos County
Qty Deseription Annual
Unit Cost Line Total Mainiftnance
eFinancePLUS Data Base & Application Server t•f 4,000
Customerwdl provide theirown hanfaare
License & Documentation
'Customer will Provide all M icrosoft & Network Backup Licensing
1 Optic Upgrade (DDS to ECp fo r Wndows'
2,650 2,850 425
1 MKSToolkli 2,000
2,000
1 Installation and Setup Services 9,000 9,000
(9 Installation and Setup of Applications
(1 Installation and Setup of Optic
(R, Installation and Setup of Genera,
(I Data migration andlorRocompile
a.:t`F
R IM __
$�Ih�CytkTl4ARl1l� =ww. � i.a� rtn
Hardware Footnotes
i Fhone support is provided.
A Domain Controller with Active Directory is required.
Requires MS SOL Licensing (CPU or CALs) .
Quote assumes Rack Space, UPS and KVM ports are available.
Price does not include Taxes and Travel Expense.
Customer will install the following:
(I System Setup, Bumin, System Test; install, test and cartlfy system end
network on customers site
Q installation and Setup of Wndows Operating System
(1 Installation and Setup of SOL
SunGard reserves the right to charge to rectify,
If Installed Incorrectly.
Application Install fee Includes the initial creation of a single test db, the
creatlon of the db for par allel payroll A the final conversion of the db for production
Page 7
Vol. Pg. 5�
Brazos County Auditor's Office
eCommunityPLUS 8.4 and eFinancePLUS 43 Migration May 2, 2011
Project Management:
Management of all aspects of the upgrade process including the installation,
conversions, modifications, and training.
$ 4,480
Page 8
V.1. -J±[-C Pg.
SunGard Public Sector Inc.
1000 Business Center Dr. - Lake Mary, FL - 32746
Phone: 800.727.8088
SUNGARD
PUBLIC SECTOR
Quote Prepared For.
Add -On Quote
Date Acct Mgr
06/06/2011 Terry Wayland
Brazos County
300 East 26 Street
Suite 314
Bryan, Tx 77803
Katie Conner
979- 361 -4359
kconner @co.brazos.tx.us
Cognos 8 add ons:
Product License Year 1 maintenance Installation Training^
Q8 -1 Base Bundle- $14,250. $2,850 $2,100. 2 days @
System Administrator, runtimes $1040 /day=
1 Professional user $2,080.
Q8--8 package - $ 5,715. $1,143.
8 Advanced Business Authors
License - $5,715
Year 1 maintenance - $1,143
Q8 -4 package - $ 3,025. $ 605.
4 Advanced Business Authors
License - $3,025
Year 1 maintenance - $605
Totals: $22,990. $4,598. $2,100. $2,080.
Total: $31,768.
Training*
Pricing assumes via webex. Onsite training avail-able at $1,280 /day,
plus T and E.
This quote is valid until 08 /06/11
SUNGARD°
6/30/2011 10:51:14 PUBLIC SECTOR
loft fr_I
1101. h' - Pg. lu
Page
SunGard Public Sector Inc.
1000 Business Center Dr. — Lake Mary, FL — 32746
Phone: 800.727.8088
This Quote constitutes an Amendment to the existing Contract and Agreement by and between SunGard Public Sector and Customer. Except as
otherwise provided herein, all terms and conditions of the existing Contract and Agreement shall remain in full force and effect. As applicable for
certain customers, the term " Contract and Agreement" is defined as the Software License Agreement by and between the parties hereto.
The Software or "Licensed Systems" licensed by SunGard Public Sector are provided in and may be used in machine - readable object code form only.
SunGard Public Sector offers the Customer, through a third party escrow agent, a Source Code Escrow Agreement that provides for release of the
source code version of the Licensed Systems from escrow upon the occurrence of certain release events, such as SunGard Public Sector's failure to
provide required maintenance services as agreed.
Applicable taxes are not included, and, if applicable, will be added to the amount in the payment of invoice() being sent separately. Travel and living
expenses are in addition to the prices quoted above and shall be governed by the SunGard Public Sector Corporate Travel and Expense Reimbursement
Policy.
The date of delivery is the date on which SunGard Public Sector delivers, F.O.B. SunGard Public Sector's place of shipment the Licensed Systems to
Customer.
The SunGard Public Sector application software warranty shall be for a period of one (1) year after delivery. There is no Testiag and Acceptance period
Preprinted conditions and all other terms not included in this Quote or in the Contract and Agreement, stated on any purchase order or other
document submitted hereafter by Customer are of no force or effect, and the terms and conditions of the Contract and Agreement and any
amendments thereto shall control unless expressly accepted in writing by SunGard Public Sector to Customer.
Third party hardware/ software maintenance and /or warranty will be provided by the third party hardware and software manufacturer(s). SunGard
Public Sector makes no representations as to expected performance, suitability, or the satisfaction of Customers requirements with respect to the
hardware or other third party products specified in this Quote. The return and refund policy of each individual third party hardware /software supplier
shall apply. Before signing this Quote, please contact your Account Manager, if you are not certain which products are provided by a third party.
This Agreement is based on the current licensing policies of each third party software manufacturer as well as all hardware manufacturers. In the event
that a manufacturer changes any of these respective policies or prices, SunGard Public Sector reserves the right to adjust this proposal to reflect those
changes.
Pricing for professional services, including training, project planning, project management, custom modifications, and installation, is a good faith
estimate based on the information available to SunGard Public Sector at the time of execution of this Quote. The total amount that Customer will pay
for these services will vary based on the actual number of hours of services required to complete the services. If required, additional services will be
provided on a time and materials basis at hourly rates equal to SunGard Public Sector's then- current rates for the services at issue.
For training and on -site project management sessions which are cancelled at the request of Customer within fourteen (14) days of the scheduled start
date, Customer is responsible for entire price of the training or on -site project management plus incurred expenses.
Payment Terms are as FoUows
License, Conversion, Project Planning, Project Management, Hardware and Third Party Software Fees are due upon execution of this Quote. Training,
Professional Services, Custom Modifications, and Travel /Living expenses are due as incurred monthly. Installation is due upon completion. Additional
services, if requested, will be invoiced at then- current rates. Any shipping charges shown are estimated only - actual shipping charges will be due upon
delivery. Hardware and Third Party Software Implementation is due 50% on execution of this Quote, and 50% due upon invoice, upon completion.
SunGard Public Sector Application Annual Support - the initial term of Maintenance and Support Services is included in license Fees and begins upon
execution of this Quote and extends for a twelve (12) month period. Subsequent terms of support will be for twelve (12) month periods, commencing
at the end of the initial support period. Support fees shown for the second te= of support shall be due prior to the start of that term. Fees for
subsequent terms of support will be due prior to the start of that term at the then prevailing rate. Third Party Application Annual Support Fees -
payment terms shall be as provided by the Thud Party to Customer with the exception that any fees listed above for the initial term of support are due
upon execution of this Quote..
Customer Acceptance:
) � — / / a)
Authorized Signature Date Printed Name
SUNGARD°
6/30/2011 10:51:14 PUB SECTO Page
2 of 2
Brazos County
Purchasing Department
200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77843
PHONE (979) 361 -4290 FAX (979) 361 -4293
Charles Wendt, Purchasing Agent
Leslie Williams, Senior Buyer
June 16, 2011
Superior Crushed Stone, LC
1405 Riverside Drive
Austin, TX 78741
Attn: John W. Schuler
Tracy Stracener, Asst. Purchasing Agent
Tiffany West, Buyer
Phone: 512- 746 -5800 and 512 -447 -7773
Fax:
Email:
Re. Renewal of Contract for .12" Rip Rap Loaded and Hauled (Primary) and Loaded only (Secondary) —
20I0 -25
Brazos County would like to exercise the renewal option for 12" Rip Rap Loaded and Hauled (Primary) and
Loaded only (Secondary) — 2010 -25 for the Road and Bridge Department. All terms, conditions, and pricing shall
remain the same. This renewal is number one (l) of a three (3) year option as provided for in the original bid (2010-
25).
To accept the renewal option, please fill out the information and sign below. Return this letter by email to
TStracener @co.brazos.tx.us or fax to (979) 361 -4293 and submit an original by mail to the address listed above,
Upon receipt of signed document, a new Contract number will be issued to continue the agreement from June 15,
2011through June 14, 2012. Please return acceptance as soon as possible. If you have any questions, I may be
reached at (979) 361 -4291.
Contact Name: O h n sc'ko (e* Telephone: 5
J 2 - 1 q 4� s� Q (]
E - Mail: r r 2 C - L-e r l'-5 r S kej S�/E � C� 1'Yt Z ' 7b S71
SUPERIOR CRUSHED STONE
Date
Date
Since ,
a S cen r
Assista Purchasing Agent
Vol.�Pg• I
Duane Peters, County Judge
-* Brazos County
_..
Purchasing Department
200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803
PHONE (979) 361 -4290 FAX (979) 361 -4293
Charles Wendt, Purchasing Agent
Leslie Williams, Senior Buyer
June 16, 201 l
Austin Crushed Stone
P.O. Box 14332
Austin, TX 78761
Attn: Odeen Hibbs
Tracy Stracener, Asst. Purchasing Agent
Tiffany West, Buyer
Phone: 512 - 251 -2100
Fax:
Email:
Re: Renewal of Contract for 12" Rip Rap Loaded only (Primary) and Loaded and Hauled (Secondary) —
2010 -25
Brazos County would like to exercise the renewal option for 12" Rip Rap Loaded only (Primary) and Loaded and
Hauled (Secondary) — 2010 -25 for the Road and Bridge Department. All terms, conditions, and pricing shall
remain the same. This renewal is number one (1) of a three (3) year option as provided for in the original bid (2010-
25).
To accept the renewal option, please fill out the information and sign below. Return this letter by email to
TStracener @co.brazos.tx.us or fax to (979) 361 -4293 and submit an original by mail, to the address listed above.
Upon receipt of signed document, a new Contract number will be issued to continue the agreement from June 15,
2011 through June 14, 2012. Please return acceptance as soon as possible. if you have any questions, I may be
reached at (979) 361 - 4291.
Contact Name: � { -t� `l (Z� �� Telephone: 51 �_ <9 3 1 -j j(�
E- Mail: el toc 0�) .` A0 -_Y NO0, Fax: S a C) 9
corn
AUSTIN CRUSHED STONE
Signature
B AZO COU ` —
Duane Peters, County Judge
Date
Date
Sin ely,
racy cener
Assist nt Purchasing Agent
1 �p I
Vol. Pg•
Brazos County
Purchasing Department
200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803
PHONE (979) 3614290 FAX (979) 361 -4293
Charles Wendt, Purchasing Agent
Leslie Williams, Senior Buyer
June 20, 2011
Tracy Stracener, Asst. Purchasing Agent
Tiffany West, Buyer
Securus Technologies Phone: 214- 354 -7344
14651 Dallas Parkway, Suite 6000 Fax;
Dallas, TX 75254 -8815 Email: rpena@securustech.net
Attn: Rudy Pena
Re. Renewal of Contract for Inmate Telephone Service - 2010 -34R
Brazos County would like to exercise the renewal option for Inmate Telephone Service - 2010 -34R for the County
Maximum Security Jail, Minimum security Jail and Juvenile Detention Facility. All terms and conditions shall
remain the same as provided for in the original bid (2008 -031) and renewal (2010 -34R). To be included in this
renewal is Option Two as stated in a letter submitted by Securus Technologies on June 10, 2011. This option
includes a maintained commission rage of 57.5 %, free 5 minute calls for residents at the Brazos County Juvenile
facility, regular software upgrades to SCP calling platforms and no cost, and automated information service
application at no charge.
To accept the renewal option, please fill out the information and sign below. Return this letter by email to
TStracener @co.brazos.tx.us or fax to (979) 361 -4293 and submit an original and an updated Certificate of insurance
by mail to the address listed above. Upon receipt of signed document, a new Contract number will be issued to
continue the agreement from June 30, 2011 through June 29, 2012. Please return acceptance as soon as possible.
If you have any questions, I may be reached at (979) 3614291.
Contact Name:
E Mail:_ - �, L.IC C. ✓� 1 �i'' �f; <_:.': u5� - cr_l. �''1 t_4
Securus Technologies
Signature
�RA S C TY - - - --
Duane Peters, County Judge
Sincerely,
��A tz � 7_
Tracy Stracener
Assistant Purchasing Agent ��
Vol. __! Pg•
i -
Date
Date
Telephone: Z - 0 3 v
Brazos County
Purchasing Department
200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803
PHONE (979) 361 -4290 FAX (979) 361 -4293
Charles Wendt, Purchasing Agent
Leslie Williams, Senior Buyer
June 21, 2011
Express Employment Professionals
1863 Briarcrest Drive
Bryan, TX 77802
Attn: W.A._Rampmeier
Tracy Stracener, Asst. Purchasing Agent
Tiffany West, Buyer
Phone: 979 -776 -4455
Fax: 979 -776 -4722
E-mail:
Re: Renewal of Contract for Temporary Services — 2010 -32R
Brazos County would like to exercise the renewal option for Temporary Services — 2010 -32R. All terms,
conditions, and pricing shall remain the same. This renewal is number two (2) of a three (3) year option as provided
for in the original bid (2009 -38).
To accept the renewal option, please fill out the information and sign below. Return this letter by email to
TStracenera,co.brazos.tx.us or fax to (979) 361 -4293 and submit an original and an updated Certificate of Insurance
by mail to the address listed above. Upon receipt of signed document, a new Contract number will be issued to
continue the agreement from June 30, 201 Ithrough June 29, 2012. Please return acceptance as soon as possible.
If you have any questions, I may be reached at (979) 361 -4291.
Contact Name: W/ 'PA 47I✓ ?,4r 0,K 6*1eATelephone: 77 .6 -- 4'L Sb
E- Mail: � Gr ig . P—,f f4P e? w �E t�is I Cv,&F 1 2 d _ _ 1 { 7.z -�
.EXPRESS EMPLOYMENT PROFESSIONALS
._-
Signature Date
BRAZOS COUNTY -----`
Duane Peters, County Judge Date
Sincer y,
Tracy , acener
Assistant Purchasing Agent
f. s 14teCNIF-4
VOL 7 P I to
.J 7k _ u
Brazos County
Purchasing Department
200 S. TX AVE., SUITE 352 BRYAN, TX 77803
PHONE (979) 361 -4290 FAX (979) 361 -4293
BRAZOS COUNTY
BID /RFP /RFQ DOCUMENTATION SHEET
The Purchasing Department would like to request Commissioner's Court approval to
advertise and go out for Bid on the following:
DATE: June 30, 2011
BID NUMBER: 2011 -34
REQUEST FOR PROPOSAL NUMBER:
REQUEST FOR QUALIFICATIONS NUMBER:
TITLE: Pharmaceuticals
REQUESTING DEPARTMENT: Jail
APPROVAL SIGNATURE:
Duane Peters, County Judge
DATE APPROVED: �/ I
Vol . 14 P 1 �7
BRAZOS COUNTY
COMMISSIONERS' COURT
ACTION FORM
DEPARTMENT
MEETING DATE:
SUBJECT:
Road & Bridge
J my 5, 2011
Right -of -Way Acquisition
Acceptance of Special Warranty Deed from Patsy F. Schaffhauser, Carl N.
Schaffhauser, Kathy Schaffhauser Barker and Karla Schaffhauser Wakefield for 0.16
acres of land to be used for improvements on a portion of Merka Road located in
Precinct 2.
The following supporting documentation is attached for reference:
• Special Warranty Deed
• Right -of -Way Acquisition Agreement
• Fence Building Option
SUBMITTED BY:
f
Jo T. Salvato
Right of Way Agent
APPROVED BY:
Sammy Catalena
Commissioner Precinct 2
This request is VAPPROVED DENIE cl / D ❑ by Commissioners' Court
E. Duane Peters, County Judge
DATE: _?' •,-�' l
CC- 2011- 03- MERKA- SCHAFFHAUSER -0.16 Lk � �'
Vol. 1 1SJ
BRAZOS COUNTY
+COMMISSIONERS' COURT
ACTION FORM
DEPARTMENT:
MEETING DATE:
SUBJECT:
Road & Bridge
July 5, 2011
Right -of -Way Acquisition
Acceptance of Special Warranty Deed from Patsy Schaffhauser, and husband Carl N.
Schaffhauser for 0.08 acres of land to be used for improvements on a portion of
Merka Road located in Precinct 2.
The following supporting documentation is attached for reference:
• Special Warranty Deed
• Right -of -Way Acquisition Agreement
• Fence Building Option
SUBMITTED BY:
Jo . Salvato
Right of Way Agent
APPROVED BY:
Sammy Catalena
Commissioner Precinct 2
This request is APPROVED / DENIED ❑ by Commissioners' Court
E. Duane Peters, County Judge
DATE:-
CC -201 t- 04- b5I,,RKA- SCHAFFHAUSER -0.08
Vol. 14 7 p g.
itQ
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR ThIE 2010 -2011 BUDGET YEAR
NO. 10/11 38.1 -38.7
On this the 5th day of July 2011 at a regular meeting of the Commissioners' Court, the following
members were present:
A. Duane Peters, County Judge, Presiding
B. Lloyd Wassennann, Commissioner, Precinct 1
C. Sammy Catalena, Commissioner, Precinct 2
D. Kenny Mallard, Commissioner, Precinct 3
E. Irma Cauley, Commissioner, Precinct 4
F. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 5th day of July 2011 the Court heard and approved a budget amendment for
the 2010 -201 lbudget year for Brazos County, Texas; and
WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 14 September 2010, the following
ainendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 5th day of July 2011,
THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
By
Duane Peters, County Judge
Original: County Clerk's Office and
Attached to the original budget
Copies: County Auditor
County Treasurer
County Budget Officer
Commissioners' Court Minutes
Vol. _____L 7 Pg. 170
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 10111 - 38.1
71512011
FUND DIV ACCT PROJ DRICRI ACCOUNT NAME Increase Decrease
0100 2 2600100 65320000 CR Equipment - M2intenance 79.00
0100 22600100 60500000 DR Office Equipment 79.00
Magistrate 1
Funds reallocated to replace micro hone.
1 of 1
Vol.
14 Pg �1
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 10111 - 38.2
FUND
0100
0100
4500
4500
DIV
11001500
63000500
ACCT
61130000
91110000
49028000
80211000
- - -
PROD
DRICR
CR
DR
C_R
DR
— ACCOUNT NAME
Conlin enc - Ceneral Fund
Transfer to General Capita! Improvement Fun
"Transfer fr om General Fund
- _
Computer _ Soft
-`
Increase Decrease
3,984.00
-
3,`84.00
3,984.00
3,984.00
Contingency & Ca pital
-
Reallocation of fends for the Finance Plus Upgrade. $80,193 were set aside at the beginning of the year for the Finance Plus Upgrade,
but the total rice for the upgrade is $84,177.00.
PrQ'paFed �r� nnm
tort
Vol. I q 7 pg.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 10111 - 38.3
715/2011
FUND DIV ACCT PROJ DRICR ACCOUNT NAME Increase Decrease
0100 36000100 67281000 CR Equipment- Electronic 608.0
0100 36000100 80293000 DR gqui n ent - Expo Center 608.00
Expo
Reallocate funds to urchase stage guardrail for new stage.
Loft
Vol.
q pg.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 10111 - 38.4
7/512011
FUNDI
Div
ACCT
PROJ
I DR/CR
ACCOUNT NAME
Increase
Decrease
0100
16500100
61110000
CR
_
Confe rence and Semin
855.00
0100
16500100
61280000
CR
_
Dues
4 100.00
O1 DO
16500100
61801000
CR
_
Travel
130.00
0100
16500100
67203000
DR
Computer Hardware _
855.00
0100
16500100
60500000
DR
Office Equipment _
230.00
Purchasin
Reallocation of funds to purchase computer equipment for Assistant Purchasing Agent, which includes monitor and scanner.
..
1 of 1
Vol.
14 Pg.---- I
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 10/11 - 38.5
715/2011
FUND
DIV
ACCT
PROJ
DRICR
ACCOUNT NAME
Increase
Decrease
0100
22000100
61900000
CR
vis s__
610.00
0100
22000100
51630000
- DR
DR
Hourly - Part T _ ime
527.00
0100
22000100
53100000
Social Security
___40.00
0100
22000100
5
DR
Retirement
42.00
0100
22000100
53800000
DR
Worker's Compensation
1.00
85th District
Court
Visiting Court Reporter is a County employee and substituted in the 85th District Court on June 16 - 17, 2011 for a total of 16.75
hours. Therefore, funds must be moved to the a r o riate accounts for pay.
1 of 1
P9.-
Vol.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 10111 - 38.6
7/5/2019
FUND DIV ACCT _ PROJ DRJCR ACC NAME Increase Decrease
0100 1 61130000 CR Contingency - General Fund 47L00
0100 22000100 71500000 DR Rental -Equipment 471.00
Contingency and 85th District Court
Reallocation of funds to cover rental copier for the remaind of the year (3 mont x $157.00 per month .
1of1
Vol.
pg.— 17 lP
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 10111 - 38.7
7tr,»n T
FUND
DIV
ACCT
PROD
DR/CR
ACCOUNT NAME
Increase
Decrease
4308
63430800
80130000
CR
Buil _ Sheriff Jail
5,000.00
4308
63431000
80101003
DR
Bldg Renov- Courthouse
5,000.00
nsion 2007
Reallocation of funds to perform supplement subsurface investigation and geotechnical study for proposed elevator and relocated
column foundations associated with the Brazos Valley Courthouse Renovation Proiect.
i { �i4
Prepaf�ct 13y :€ nnms
I of1
Vol. _ Pg.-
PERSONNEL
CHANGE OF STATUS REQUESTS
Commissioner Court Date: July 5, 2011
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting Employee Request Action Requested
Request(s) Applies To
County Attorney
Barton, Matthew
Stop Cell Phone
Allowance
Godfrey, Kristin
New Hire
Kirby, Sara
Resignation
District Clerk
Langley, Michelle
New Hire
Pace, Rosanna
Resignation
Human Resources
Sauseda, Monica
New Hire
SO -- Jail
Counts, Miguel
New Hire
Foster, Richard
Retirement
Griffith, Ashlie
New Hire
Hinton, Blake
New Hire
Hughes, Clinton
New Hire
Tax Office
Cerda, Angelica
New Hire
Approved in Commissioners' Court: July 5, 2019:
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)
Vol. I LO Pg. M