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2011-06-14-4:00PM-REGULAR
a (Y u 9 , 1 9i BRAZOS COUNTY BRYAN,TEXAS NOTICE OF MEETING AND AGENDA n -3 BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON JUNE 14, 2011 AT 4:00 PM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 1. Invocation and Pledge of Allegiance - Chaplain G.H. Jones and Commissioner Mallard 2. Call for Citizen input and/or concerns. Consider and take action on agenda )items 3 - 23: 3. proclamation 11 -019 Mggg nizlng Richard V nce's many years of sm-loe to Brazos County and to expr as aoRmelWon and amdtude for his *mice as County Engineer. 4. Request by District Attorney for reclassification: Reclassifigation Victim Aaslstant Position from Class Code 440 (part - time). Position 1 to Class Code 427 (full - time). Position 1. 5. 6. 7. 8. • - -. -1 L1• 1 - • 1 !��. 1 11 � -1 17 • l -1! •1 lyl � 3:' 1 = ! t Vol. 14(p Pg. a5-5 10. Bnuag by Nth District Court for spRraval of carytract wfth Won Office Solutions-for the Wse of a Ricoh i i.h fax ARREqUI of a r- ti MWMI for Carpet Cleaning with Asurs Comet Cleanin 16. 17. Approval of capital mauialtion #00034097 to Caldwell Country Chevrolet In the amount of 519.117.00 for the purchase of a 2011 Chevrolet Malibu LS using the BuyBoard Contract # 358-10. 18. Approval of capital mgulsRlon # 00034108 to glans By Serglo In the amount of $600.00 for graohlcs print and Installation of araohics on a new 2011 Dodae Cheraer. 19. Tax Refund Applications for the following: • a. Judy Karen Stevener- overpayment - 586.32 • b. Rosle`s Phaoveroeyment415.05 • c. David G A Sherry R Ferauson- overpayment- 519.85 20. Budget Amendments. 21. RIyuest for approval of manual Mgulaftlon from Justice of the Peace 2.1 for a Ticket Writer from Brazos Technolony.ln the amount of $4.036.00. 22. Personnel Change of Status. 23. Payment of Claims. 24. Acknowledge the Finn 25. Announcement of interest items and possible future agenda topics. 26. Call for Citizen input and/or concerns. 27. Agency/ Board/ Committee reports by Court members. 28. Adjourn. Vol. PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes par person. Persons are Invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to Issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court: In participating in public discussions before the Court; and in all actions In the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Courts Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or Integrity of the Court, as a body, or any member or members of the Court, or County employees, Individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or radal, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speakers time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissloners Court can deliberate or take action only 0 a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaco wacies, recite existing policy In response to an inquiry or to ask that a matter be listed on a future agenda. Sao Texas Open Meetings Act ? 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the Invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious bellefs or views of the Court in part or as a whole. No member of the community is required to attend or participate In the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Taxes Ave., suite 106, Bryan, TX 77603 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive seMces must be made two working days before the meeting. To make arrangements, please call (979) 361 -4102. Vol. BRAZOS COUNTY BRYANJEXAS MINUTES June 14, 2011 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 4:00 p.m. on Tuesday, June 14, 2011 with the following members of the Court present: Duane Peters, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk, Absent. The attached sheets contain the names of the citizens and officials that were in attendance. 1. Invocation and Pledge of Allegiance - Chaplain G.H. Jones and Commissioner Mallard 2. Call for Citizen input and /or concerns. There was no citizen input. Consider and take action on agenda items 3 - 23: 3. Proclamation 11 -019 recognizing Richard Vance's many years of service to Brazos County and to express appreciation and gratitude for his service as County Engineer. 0 Proc. 11- 019.odf Vol. The County Judge read aloud the Proclamation and then presented it to Richard Vance. A copy is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wasserman. 4. Request by District Attorney for reclassification: Reclassification Victim Assistant Position from Class Code 440 (part- time), Position 1 to Class Code 427 (full- time), Position 1. tom- Item 4.ndf There is no increase to the budget. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Lloyd Wasserman. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wasserman . 5. Request from ETC Texas Pipeline, LTD. to construct a road bore for a natural gas pipeline in the right -of -way of Locke Road approximately 638 ft. from its intersection with Zweifel Road. Permit fee of $500.00 (company check #8694) accompanies this request. Site is located in Precinct 2. 0 Item 5.pdf Approved as submitted. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Lloyd Wasserman. Passed. 5 -0. Members voting Aye: Catalena, Cauley , Mallard , Peters , Wasserman . 6. Request from ETC Texas Pipeline, LTD. to construct a road bore for a natural gas pipeline in the right -of -way of Wheelock Hall Road approximately 1,049 ft. from its intersection with Locke Road. Permit fee of $500.00 (company check #8694) accompanies this request. Site is located in Precinct 2. Item 6.pdf Approved as submitted. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wasserman. 7. Request from ETC Texas Pipeline, LTD. to construct a road bore for a natural gas pipeline in the right of way of Zweifel Road approximately 423 ft. from its intersection with Locke Road. Permit fee of $500.00 (company check #8694) accompanies this request. Site is located in Precinct 2. 10 Item 7.pdf Approved as submitted. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Lloyd Wasserman. Passed. 5 -0. Members voting Aye: Catalena, Cauley , Mallard , Peters , Wasserman . 8. Request from Verizon Communications for construction of parallel buried cable installation(s) and a road bore in the right of way of Jones Road to provide service to 6100 Jones Road. Site is located in Precinct 4. �.,?--' Item 8.odf Work site plan.pdf ) 4 Vol. p � � Cl Approved as submitted. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters, Wasserman . 9. Request from Wellborn Special Utility District to construct 200 ft. of 1 1 /2" waterline in the right of way of North Graham Road at a location near South Dowling Road. Site is located in Precinct 1. ID Item 9.)d 0 Work site olan.odf Approved as submitted. Motion: Approve, Moved by Commissioner Lloyd Wasserman, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wasserman. 10. Request by 85th District Court for approval of contract with Ikon Office Solutions for the lease of a Ricoh Aficio MP2851 SP Copier with fax capability. Removed at the request of the Purchasing Department to allow them time to negotiate a better deal. Motion: Remove, Moved by County Judge Duane Peters, Seconded by Commissioner Irma Cauley. Passed.. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters, Wasserman . 11. Approval of contract renewal for Carpet Cleaning with Asure Carpet Cleaning. Item 1l.odf No increase in price and all terms and conditions to remain the same. Motion: Approve, Moved by Commissioner Lloyd Wasserman, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wasserman. 12. Approval of the attached contracts with The Eagle for Municipal and Classified Advertising for Brazos County. ID Item 12.odf Term of contract June 14, 2011 through June 13, 2012. Daily rate of $12.95 per inch, Sunday /Holiday rate $13.65 per inch. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wasserman. 13. Approval of permission to advertise Bid # 2011 -32, Hot Mix Asphalt. D Item 13.odf The Road and Bridge Department is requesting this bid. Motion: Approve, Moved by Commissioner Lloyd Wasserman, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wasserman. 14. Approve Payment Authorization to Brazos Valley Transport. D Item 14.odf Vol._.. Pg.- C 00 A Juvenile Services Departmental vehicle was towed by All American Roadrunners Towing and Recovery Service while the officer was performing routine surveillance checks. Commissioner Wassermann noted that the towing company overcharged the county by $10 over the established fees set by the court. There have been reports of people being charged per mile and this is not allowed. It is a criminal violation. The County Judge suggested that the Purchasing Department call about the overcharging. Katie Conner, County Auditor said her office has received invoices for unpaid tolls and that her office has always recommended the individual pay the ticket. Wayne Dicky, Jail Administrator said the Sheriff's office would look into the $10 overcharge. Katie Conner said her office would not approve the $10 overcharge. Commissioner Wasserman's motion was to approve the payment authorization in the amount of $115. This amount does not include the $10 overcharge. Motion: Approve, Moved by Commissioner Lloyd Wasserman, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard, Peters, Wasserman. 15. Payment Authorization to LaSalle Hotel in the amount of $181.70 for lodging of an expert witness. A purchase order was done for one night only but a change order was not done to cover the additional night. 10 Item 15.odf The Purchase Order was to cover one night stay only but the witness had to stay a second night. Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters, Wasserman . 16. Payment Authorization to Tarrant County Medical Examiner's Office in the amount of $2280.00 for DNA & Gunshot Residue Analysis performed on evidence in Capital Murder case. D.A.'s Office is splitting cost with College Station PD; a purchase order was not obtained in advance. Item 16.)d No Purchase Order was requested prior to the testing being done. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Lloyd Wasserman. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard, Peters, Wasserman . 17. Approval of capital requisition # 00034097 to Caldwell Country Chevrolet in the amount of $19,117.00 for the purchase of a 2011 Chevrolet Malibu LS using the BuyBoard Contract # 358 -10. 0 Item 17.pdf The vehicle is to be used by the Community Supervison and Corrections Department. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters , Wasserman . 18. Approval of capital requisition # 00034108 to Signs By Sergio in the amount of $600.00 for graphics print and installation of graphics on a new 2011 Dodge Charger. Item 18.odf Commissioner Wassermann was concerned about the increase in cost for the graphics on the vehicle. The County Judge explained that the new vehicle design and the old Vol. Pg. 0 2 (p 1 graphics do not fit on the car. He went on to say that the new design is not much more than the cost to re- design the old to fit. Commissioner Wassermann said he thought this was excessive and if everyone keeps changing the graphics it is going to amount to a lot of money. He would like to see a more standardized design used that will cost significantly less and save on set up costs. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by County Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters, Wasserman . 19. Tax Refund Applications for the following: a. Judy Karen Stevener- overpayment- $86.32b. Rosie's Pho- overpayment- $15.05c. David G & Sherry R Ferguson- overpayment - $19.85 D Item 19.odf Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard, Peters, Wasserman. 20. Budget Amendments. Budget Amendments FY 10/11 35.1 - 35.10 lb Item 20.odf The budget amendments were approved as submitted with the exception of amendment 35.10 since the copier contract was removed. 35.1 Reallocate funds for Hotel Occupancy Tax 35.2 Reallocate funds for County Court at Law 1 35.3 Reallocate funds for Constable, Precinct 1 35.4 Set up budget for the Brazos County Housing Finance Corporation 35.5 Reallocate funds for Justice of the Peace, Precinct 2, Place 2 35.6 Reallocate funds for Juvenile Services 35.7 Reallocate funds for Justice of the Peace, Precinct 2, Place 1 Technology 35.8 Reallocate funds for Justice of the Peace, Precinct 2, Place 2 Technology 35.9 Reallocate funds Constable, Precinct 1 Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by County Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters, Wasserman . 21. Request for approval of manual requisition from Justice of the Peace 2.1 for a Ticket Writer from Brazos Technology.in the amount of $4,036.00. ice° Item 21.odf Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by County Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters , Wasserman . 22. Personnel Change of Status. Personnel Action Forms 0 Item 22.odf A copy of the Personnel Change of Status Requests is attached. Motion: Approve, Moved by Commissioner Lloyd Wasserman, Seconded by Vol. 14 � pg. Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, , Mallard, Peters, Wasserman. 23. Payment of Claims. 7087297 through 7087526 Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Lloyd Wasserman. Passed. 5 -0. Members voting Aye: Catalena, Cauley , Mallard , Peters , Wasserman . 21 Claims Sheet odf 0 BILL LIST 6.14.1 todf 24. Acknowledge the Financial Reporting Policy /Procedure for the Brazos County Housing Finance Corporation. The entity will be reported as a component unit on the County's Comprehensive Annual Financial Report and utilize fund 3901 for accounting on the Finance Plus system. Lb Item 24.odf Katie Conner, County Auditor explained the new procedures. 25. Announcement of interest items and possible future agenda topics. There were no announcements of interest items or possible future agenda topics. 26. Call for Citizen input and /or concerns. Wayne Dicky, Jail Administrator announced there were 636 inmates in jail, 56 have electronic monitors and 55 are pending for monitors. 27. Agency/ Board/ Committee reports by Court members. There were no agency, board, committee reports. 28. Adjourn. LI Vol. P�' The foregoing minutes of the Commissioners Court meeting held June 14, 2011 have been examined and are approved in open Court this the ' - ' Z- day of 1 2011 1 in Bryan, Brazos County, Texas. Duane Peters Lloytd Wassermann County Judge Commissioner, Precinct 1 ( -00e Sammy Catalena Commissioner, Precinct 2 Kenny Mal d 1j A Commissioner, Precinct 3 Irma Cauley Commissioner, Precin 4 Attest: aren McQueen County Clerk Vol I_ y� Page 2 � y BRAZOS COUNTY COMMISSIONERS COURT Meeting on _, 20#j v PAGE ofd ,-4 (�5 Vol. ' � pg. F, M®r �, - �-1 A sim 1_ I I _.V v PAGE ofd ,-4 (�5 Vol. ' � pg. BRAZOS COUNTY COMMISSIONERS COURT Meeting on ( -I , 2 @ I / � f'1I �� T Name Organization / Department —S eene- -it 5 PC :L C A �`� fib " Ic L— - 1 i PAGF,-� ofe, ab BRAZOS COUNTY COMMISSIONERS COURT Meeting on , 20#¢ @ T Name Organization / Department C C `' .. /Lem (YAM k z� S PAGE; 2 of 3 Vol. Pg° a 1R `7 (TROCLAM9709V J ono ling County Engineer Vchard Vance WHEREAS, Richard Vance was appointed County Engineer for Brazos County on September 27, 1993 and has faithfully served the citizens of Brazos County since that time; and WHERAS, Richard Vance has successfully overseen and directed all work activities at the County Road and Bridge Department since 1993. Some of those activities include upgrading gravel roads to paved roads; building of new county roads; reconstructing many miles of county roads; installation of thousands of culverts; negotiation for hundreds of parcels of land for right -of -way; installation of fencing along county rights -of -way; installation of roadway signs; issuing Flood Plain permits; reviewing hundreds of subdivision plats; reviewing utility and pipeline permit requests; issuing oversized/overweight permits resulting in thousands of dollars of revenue; implementing herbicide treatment/control of county rights -of -way. WHEREAS, Richard Vance has saved the county many thousands of dollars by designing, engineering and overseeing the construction of numerous roads and bridges. He has developed a Storm Water Plan for submission to TCEQ and assisted in remapping Flood Plain digitals for the County; installed flood gates and developed a plan for mapping and recording Flood Plain permits. WHEREAS Richard Vance has streamlined operations in the equipment maintenance shop for servicing and maintaining all county road and bridge equipment including the heavy road equipment. WHERAS Richard Vance has assisted the County with many other major building projects not associated with his duties at the Road and Bridge Department. WHEREAS, Richard Vance has proven to be a dedicated servant to this community and the state always performing the highest caliber of work, giving wholeheartedly of himself which has earned the respect and appreciation of all who have worked with him; and WHEREAS, Richard Vance has chosen to retire from his position as County Engineer effective June 15, 2011; NOW THEREFORE, BE IT PROCLAIMED, that the Commissioners Court of Brazos County, Texas wishes to express its appreciation and gratitude to Richard Vance for his many years of service and wish him the best of health and happiness in his retirement years. Dated this day of June 2011. E. Duane Peters, County Judge Lloyd Wass rmann, Commissioner Precinct 1 Sammy Catalena, Commissioner Precinct 2 Kenny Mallard, Comn4sioner Pre 'nct 3 Irm Cauley, Co 510 er P cinct 4 V ol. � � � pg- �? to 11-019 O •gyp BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridee NUMBER 56001000 DATE OF COURT MEETING: June 14, 2011 ITEM: Request from ETC Texas Pipeline, LTD. to construct a road bore for a natural gas pipeline in the right -of -way of Locke Road approximately 638 ft. from its intersection with Zweifel Road. Permit fee of $500.00 (company check #8694) accompanies this request. Site is located in Precinct 2. (Deposit to Account No. 01- 460650.) SOURCE OF FUNDS: NIA REQUIREMENTS • No work will be permitted between front slope and/or back slope. • All installation(s) shall be constructed in designated utility easements, if applicable. If no utility easement exists, the installation(s) shall be 1) within 3 -5' of and parallel to the right - of -way line and/or 2) in the case of a road bore, perpendicular to the right-of-way line. • If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's responsibility to do so and to remove all cleared brush, trees etc. from county righW- -way. • Ditch line shall be compacted to 90% standard density ASTM -Test Method No. D -698; test shall be conducted by an independent geotechnical testing firm; copies of all test results shall be furnished to the office of the Brazos County Engineer. • Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic Control Devices for Streets and Highways published by the Texas Department of Transportation, and all other State and Federal laws governing utility construction. NOTES /EXCEPTIONS: SUBMIT D BY: Richard F. Vance, P.E. County Engineer CC201 I -033 APPR D BY: Commissioner Sammy Catalena Precinct 2 This Request ' A ov di�i enied ❑ b Commissioners' Court 9 PP Y Date- R4rrd County Judge Lt xin f. �cr Vol. 1 �P Pg.- y REQUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT -OF -WAY TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS BRAZOS COUNTY.COURTHOUSE BRYAN, TEXAS 77803 FROM: REF: ETC TEXAS PIPELINE LTD Crossing X and /or Parallel Installation P 80X 20[10 Road: LOCKE ROAD (,'7V1)jkc.1q 789L Precinct Number: Formal notice is hereby given that (applicant) ETC proposes to place a (type) �(ATCJRAI Cdr pipeline within the right -of -way of (road) 1fV 20AD in Brazos County, Texas as follows: The location or description of the proposed installation is more fully shown by three copies of the drawings attached to this notice. I understand and agree: 1. The County Engineer must be notified prior to the beginning of construction in order that a designated inspector may inspect the actual installation. 2- That all damage to the roadways and rights- of-way will be repaired to their original condition to the satisfaction of the County Engineer. 3. That Brazos County reserves the right to require Applicant to relocate or lower any such line at no cost to Brazos County, should same become necessary due to widening or lowering, or other alteration of the roadway or right -of -way. 4. That Brazos County will in no way be responsible for any damage which may occur to any existing utility lines in the right -of -way. 5. That the line wilt be constructed and maintained on the County right -of -way in accordance with the Utility Accommodation Policy which was adopted by the Texas Department of Transportation on May 29, 1989. 6. That the line or lines will be constructed no less than forty -eight inches (48") lower than the lowest part of the drainage or bar ditch and the drainage is to be considered at least two feet (2) below the center of the roadway. 7. That all roads shall be bored in accordance , ,vith the Why Accommodation Policy of the Texas Department of Transportation dated 1989. 8. That ail sites will be barricaded during the construction period. P. That the normal charge is $500.00 per crossing andfor $130.00 per rod when paralleling the roadway established by the Commissioners Court on December 21, 2004. 10. Ditch line shall be compacted to 90% standard density ASTM -Test Method No. D -698; test shall be conducted by an independent geotechnical testing frrrn; copies of all test results shall be furnished to the office of the Brazos County Engineer, 11. Construction shall be in strict conformance to the latest T xas Manual on Uniform Traffic Control Devices for Stree and Highways. published by the Texas Department of Transportation, and all other State and f=ederal Paws governing utility construction. Construction of this line will begin on or after the 15 _ day of _ 1 tIhJF > 9011 APPROVED BY COMMISSIONERS' APPLICANT: } COURT ON: / ETC TEXAS PIPELINi= LTD. Dal t C�m p pny a e / . �/ County .fudge RepresentativefTitte Compan ` �! VIC BARNr~TT, ROW MANAGER 979/542 -5702 Telephone Number Revised 12/21/04 D VOI. 1 4 ( P Pg. ; . EXHIBIT 'A' BRAZOS COUNTY TEXAS .PROJECT AREA LATITUDE: 30 ---C /L WHEELOCK HALL_ ROAD �� LONGITUDE: - 9621'24.292" -- � Vr.•2'Gb THOMAS H. BARRON ,I A -5 C.M. ROD �, I NOT 0 SCALE Y s JAMES B, PHILLIPS AND KAREN PHILLIPSI CALLED 39.87 ACRE TRACT o x_ x- x-- ■r- M- r_w_��.,� „_ VOLUME 3377, PAGE 223 {{ Q O.P.R.B.C.T. ax p N , I C .M. IRON i! n + \ ROD FOUND CHARLOTTE J. WOODS w l 7 !al w Y w CALLED 8.10 ACRE TRACT U U I� I w 1 = VOLUME 3857, PAGE 117 o s# 7i D.R.B.C.T. Ln co gI� K w J. w al m om # a � v w UI w IU dl �t� I< I�x rc mo ^iI N !fO• � n � 3 i# d 1 N N N N A w w o w o� ° l-oo o N J y + + PLAN �� I 1 g HCRZ. 1 " =30' 5 4 17'16` 16” E PROPOSED 4' PIPELINE I1 �88' 02' 3 i1 n I I I a I m I J t _- ______ ZWEIFEL ROAD L N n -390 = U W w ro q z w n 390 - o 2 U M n ✓L � n I W NI J M) ^ J = W YM w In 2 < - 380 0 Z cl a z w w � - '- NATURAL' 'U NATURAL - w GROUND POSSIBLE WATER 4. I GROUND - I INE IN AREA �\ 5' S _ POLYPI .._ 370 = _ - P120POSE0 4" 3!U - PROPOSED 6 5/6' X 0:280 W.T. STEEL CASING NOTES: CROSSING MODE: BORING PROFILE LOOKING NORTHEAST CONTENTS OF PIPELINE: NATURAL GAS SCAL.F: HORZ. 1 " =30' CARRIER: 4" SDR POLYPIPE VERT. 1 " =10' CASING: 6 5/8' O.D. X .280 W.T_ X -42 STEEL PIPE TITLE. INFORMATION PROVIDED BY ENERGY TRANSFER COMPANY PROPOSED CROSSING BEARINGS AND ELEVATIONS BASED ON STATE PLANE COORDINATE SYSTEM, LOCKE ROAD NAD 83, TEXAS CENTRAL ZONE COORDINATES DERIVED FROM GPS OBSERVATIONS 59.19 FEET = 3.59 RODS ENERGY TRANSFER DATE BY DESCRIPTION CHK. HARRIMAN #1 H WELL CONNECT PROJECT NO. 297202-00 BRAZOS CO. AM 45101725 TEXAS DRAWN BY C.LM. DATE:05/26/2011 M. NO, REV. Vr MUSTANG ENGINEERING, L . P. CHECKED Br. DATE: GTDDlNGZ TEXAS SCALE: 1' =30' APP.: 8X OF 10 O Vol. 11 1'g. BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge NUMBER 56001000 DATE OF COURT MEETING: June 14, 2011 ITEM: Request from ETC Texas Pipeline LTD to construct a road bore for a natural gas pipeline in the right -of -way of Wheelock Hall Road approximately 1,049 fl from its intersection with Locke Road. Permit fee of $500.00 (company check #8694) accompanies this request Site is located in Precinct 2. (Deposit to Account No. 01- 460650 ) SOURCE OF FUNDS; N/A REQUIREMENTS • No work will be permitted between front slope and /or back slope. • All installations) shall be constructed in designated utility easements, if applicable. if no utility easement exists, the installation(s) shall be 1) within 3 -5' of and parallel to the right - of-way line and /or 2) in the case of a road bore, perpendicular to the right-of- -way line. • if clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's responsibility to do so and to remove all cleared brush, trees etc. from county right-of-way. • Ditch line shall be compacted to 90% standard density ASTM -Test Method No. D -698; test shall be conducted by an independent geotechnical testing firm; copies of all est results shall be furnished to the office of the Brazos County Engineer. • Construction shall be in strict conformance to the latest Tex Manual of Uniform Traffic Control Devices for Streets and Ni hwav published by the Texas Department of Transportation, and all other State and Federal laws governing utility construction. NOTES /EXCEPTIONS: SUBMITT BY: Richard F. Vance, P.E. County Engineer CC2011 -034 APP ED BY: Commissioner Sammy Catalena Precinct 2 This Request is Approved 5 / Denied ❑ by Commissioners' Court Date: Rand! *e•, County Judge �uartt° �t"�"t°l5 ;vA Vol. 1 —pg. A. REQUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT -OF -WAY TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS BRAZOS COUNTY COURTHOUSE BRYAN, TEXAS 77603 FROM: REF: ETC TEXAS PIPELINE LTD. Crossing X, and/or Parallel Installation P () Rf)X ?nt)o _ Road: WHEEL oCK HALL ROAD Precinct Number: Formal notice is hereby given that (applicant) ETC proposes to place a (type) NATU (,A __ pipeline within the right -of -way of (road) in Brazos County, Texas as follows: The location or description of the proposed installation is more fully shown by three Copies of the drawings attached to this notice. I understand and agree: 1. The County Engineer must be notified prior to the beginning of construction in order that a designated inspector may inspect the actual installation. 2. That all damage to the roadways and rights-of -way will be repaired to their original condition to the satisfaction of the County Engineer. 3. That Brazos County reserves the right to require Applicant to relocate or lower any such line at no cost to Brazos County, should same become necessary due to widening or lowering, or other alteration of the roadway or right -of -way. 4. That Brazos County will in no way be responsible for any damage which may occur to any existing utility lines in the right -of -way. 5. That the line will be constructed and maintained on the County right -of -way in accordance with the Utility Accommodation Policy which was adopted by the Texas Department of Transportation on May 29, 1989. 6. That the line or lines will be constructed no less than forty -eight inches (48 ") lower than the lowest part of the drainage or bar ditch and the drainage is to be considered at least two feet (2) below the center of the roadway. 7. That all roads shall be bored in accordance with the Utility Accommodation Policy of the Texas Department of Transportation dated 1989. 8. That all sites will be barricaded during the construction period. 9. That the normal charge is $500.00 per crossing and/or $130.00 per rod when paralleling the roadway established by the Commissioners Court on December 21, 2004, 10. Ditch line shall be compacted to 90% standard density ASTM -Test Method No. D -698; test shall be conducted by an independent geotechnical testing firm; copies of all test results shall be furnished to the office of the Brazos County Engineer. 11. Construction shall be in strict conformance to the latest Texas Manual on Uniform Traffic Control Devices for Streets and Hiahwava published by the Texas Department of Transportation, and all other State and Federal laws governing utility construction. Construction of this line will begin on or after the j day of _]t�NE 2 011 . APPROVED BY COMMISSIONERS' COURT ON: ZD County Judge APPLICANT: ETC TEXAS P P t 7N LTD Cony Name Representative/Title Com VIC BARNETT, ROW MANAGER 9791542-5702 t u' Revised 12/21104 Telephone Number Vol. J �. At 'A"r t I s r EXHIBIT *A* BRAZOS COUNTY, TEXAS ' I PROJECT ARE 5.01 i I I + II 2° +n LONGITUDE: - 96'21'02.639" o J ^(��� �pPd d •< z O" ( V � -j t Wly� I 't W O: zO i K a l a a alYm a z 1! W N W J c7 1 0 0 H r O Vr C.M. 3 J — VICINITY MAP '! 3/8" IRON } . U U NOT TO SCALE ROD FOUND m al 4 m cD r l .o uT S 474333" E n } Z 14.49' I ^ ' o S 41'27'18" W PROPOSED 4' PIPELINE 89'15, 1 �, I S 58Oq.•i JOHNNY PATRAN£LIA I \ ly I CHAP L. HARRIMAN 8" W 23. VOLUME 1 351. PAGE 3611�1C7 I' I CAL U B E C 61048 AGE 17 TR LLED D.R.B.C.T. °O ff THOMAS H. BARRON f Z 1` A -5 t— —1 — %— OI G.M. PLAN 3/4" PIPE FOUND WITH PLASTIC CAP HORZ. 1' =30' I STAMPED "RPLS 1905' C/L LOCKE ROAD - 44.22'___ m N y W O n K1 n W W O z W d) —390 z z H ..1 U 390 — n < O m CL J IIIpQ W n 2 N 1 < W W _ a 4 O = J W J W w U' p z NATURAL 0 w\ v _ z NATURAL i — a- -380 GROUND U Z GROUND _ O 38C — J W _ — J PROPOSED 4" POLYP[ PE ��� PROPOSED 4' POLYPIPE. PROPOSED 6 5/8" X 0.280 W,T. /, — 370 STEEL CASING - 370 - -- TES, C MODE: BORING PROFILE LOOKING NORTHWEST C CONTENTS OF PIPELINE: NATURAL GAS SCALE: HORZ. 1 " =30' CARRIER: 4" SDR POLYPIPE VERT. 1 " =10' CASING: 6 5 /8" 0.0. X .280 W.T. X -42 STEEL PIPE TITLE INFORMATION PROVIDED BY ENERGY TRANSFER COMPANY PROPOSED CROSSING BEARINGS AND ELEVATIONS BASED ON STATE PLANE COORDINATE SYSTEM. WHEELOCK HALL ROAD MAD 83, TEXAS CENTRAL ZONE COORC(NATES DERIVED FROM CPS OBSERVATIONS 44.22 FEET = 2 .68 RODS ENERGY TRANSFER DATE BY DESCRIPnON CHK. HARRIMAN #1H WELL CONNECF P ROJECT N O. 297202 -00 BRAZOS Ca AFE 45101725 TEXAS MUSTANG ENG�NEERINC, � CHECKED , p DRAWN Br y DATE:O5 /2s /zo11 DWG. N0. REV. BY: I DAIS; GIDMNGS, 71EXAS SCALE. 1's3d APP.: 1X OF 10 0 Vol. _ pg. A 7 q i. BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridee NUMBER 56001000 DATE OF COURT MEETING: June 14, 2011 ITEM: Request from ETC Texas Pipeline LTD. to construct a road bore for a natural gas pipeline in the right -of -way of Zweifel Road approximately 423 ft from its intersection with Locke Road Permit fee of $500.00 (company check #8694h accompanies this request Site is located in Precinct 2 (Deposit to Account No. 01- 460650.) SOURCE OF FUNDS: N/A REQUIREMENTS • No work will be permitted between front slope and/or back slope. • All installation(s) shall be constructed in designated utility easements, if applicable. If no utility easement exists, the installation(s) shall be 1) within 3 -5' of and parallel to the right-of-way line and /or 2) in the case of a road bore, perpendicular to the right-of-way line. • if clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's responsibility to do so and to remove all cleared brush, trees etc. from county rightof -way. • Ditch line shall be compacted to 90% standard density ASTM -Test Method No. D -698; test shall be conducted by an independent geotechnical testing firm; copies of al test results shall be furnished to the office of the Brazos County Engineer. • Construction shall be in strict conformance to the Iatest Manual of Uniform Traffic Control Devices for Streets and Highways published by the Texas Department of Transportation, and all other State and Federal laws governing utility construction. NOTES /EXCEPTIONS: SUBNiI T BY: APPROVED BY: Richard F. Vance, P.E. Commissioner Sammy Catalena County Engineer Precinct 2 CC2011 -032 This Request 's Approved WI Denied 11 by Commissioners' Court Date: Randy- 6+ims, County Judge Vol. I pg. d7✓ W. REQUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT -OF -WAY TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS BRAZOS COUNTY COURTHOUSE BRYAN, TEXAS 77803 FROM: REF: ETC TEXAS PIPELINE, LTD Crossing X and/or Parallel Installation _ P-()- ROX 26,917 Road: 2W EIFEL ROAD i'T"TNG.0 _ TFXA_4 78942 Precinct Number: Form awe is hereby given that japplicant) FTr proposes to place a (type) NATURAL GAS pipeline within the right-af -way of (road) ? hl FT EFI RQAQ in Brazos County, Texas as follows: The location or description of the proposed installation is more fully shown by three copies of the drawings attached to this notice. I understand and agree: 1. The County Engineer must be notified prior to the beginning of construction in order that a designated inspector may inspect the actual installation. 2. That all damage to the roadways and rights- of-way will be repaired to their original condition to the satisfaction ofthe County Engineer, 3, That Brazos County reserves the right to require Applicant to relocate or lower any such line at no cast to Brazos County, should same become necessary due to widening or lowering, or other alteration of the roadway or right-of-way- 4. That Brazos County will in no way be responsible for any damage which may occur to any existing utility lines in the right-of-way. 5. That the line will be constructed and maintained on the County right -of- -way in accordance with the Utility Accommodation Policy which was adopted by the Texas Department of Transportation on May 29. 1989. 6. That the line or lines will be constructed no less than forty -eight inches (48 ") lower than the lowest part of the drainage or bar ditch and the drainage is to be considered at least two feet (2) below the center of the roadway. 7. That all roads shall be bored in accordance with the Utility Accommodation Policy of the Texas Department of Transportation dated 1989. 8. That all sites will be barricaded during the construction period. 9. That the normal charge is $500.00 per crossing and/or $130.00 per rod when paralleling the roadway established by the Commissioners Court on December 21, 2004. 10. Ditch line shall be compacted to 90% standard density ASTM -Test Method No. D-698; test shall be conducted by an independent geotechnical testing firm; copies of all test results shall be furnished to the office of the Brazos County Engineer. 11. Construction shall be in strict conformance to the latest Texas Manual on Uniform Traffic Control Devices for Streets and Llighways published by the Texas Department of Transportation, and all other State and Federal laws governing utility construction. Construction of this fine will begin on or after the 1 5 day of JUNE 2011 APPROVED BY COMMISSIONERS' COURT ON: —� ae County Judge Revised 12/21/04 Vol. APPLICANT: ET C_ TEXAS PIPELINE, LTD, Compagy Name VIC s bA I TgO! 979/54K2- 5T7002 UU Telephone Number �t (P Pg. 0 ?, 7 (P f f 1 'r .. _'f. �` VICINITY MAP NOT TO SCALE r EDWARD LEE ZWEIFEL AND EVA PATE ZWEIFEL, CO TRUSTEES CALLED 136.35 ACRE TRACT VOLUME 8096, PAGE 262 O.P.R.B.C.T. J V ,' a z f7 f + n + + n n PROPOSED 4" PIPELINE 40C Z 0 a 390 w 1 300 PLAN HORZ. 1 " =30' h w W Z PROPOSED 4' POLYPIpE EXHIBIT 'A' BRAZOS COUNTY, TEXAS THOMAS H. BARRON A -5 CA LOCKE ROAD C. M. 10" FENCE C. M. CORNER POST ; 4" FENCE CORNER POST CHARLOTTE J. WOODS CALLED 8.1C ACRES TRACT VOLUME 3857, PAGE 117 z I Ed b n , •_ . D.R.B.C.T. N N PROJECT AREA W � ^LATITUDE' 30'49'53.561 400 - 96'21'25.861" J w A— NM • m a _ VICINITY MAP NOT TO SCALE r EDWARD LEE ZWEIFEL AND EVA PATE ZWEIFEL, CO TRUSTEES CALLED 136.35 ACRE TRACT VOLUME 8096, PAGE 262 O.P.R.B.C.T. J V ,' a z f7 f + n + + n n PROPOSED 4" PIPELINE 40C Z 0 a 390 w 1 300 PLAN HORZ. 1 " =30' h w W Z PROPOSED 4' POLYPIpE EXHIBIT 'A' BRAZOS COUNTY, TEXAS THOMAS H. BARRON A -5 CA LOCKE ROAD C. M. 10" FENCE C. M. CORNER POST ; 4" FENCE CORNER POST CHARLOTTE J. WOODS CALLED 8.1C ACRES TRACT VOLUME 3857, PAGE 117 z I Ed b n , •_ . D.R.B.C.T. N N W � � � 400 W. J w K m a _ l � I p i wl O �I W %Z 0: to ` g Lj rc � A l I W U W IN a 117 U f Iv N N I N (+ n + + + + I+ + I � :2 r` 'n !b Q n n S 43'26'30" W z N 3 POWER POLE 55.79' ad O N T m rl n n N O O 3 � I R 1= n N Ed b n , W N W � N 2 400 W. J w O a a _ i < NATURAL GROUND W ! � POSED 4" P LYPIPE PRO 8' X POSED 6 5 r I ��- — 380 -- STEEL CASING 0'280 W.T. NOTES: CROSSING MODE: BORING PROFILE LOOKING NORTHWEST CONTENTS OF PIPELINE: NATURAL GAS CARRIER: 4' SDR POLYPIPE SCALE: HORZ. 1' =30' CASING: 6 5/8' O.D. X .280 W.T. X -42 STEEL PIPE VERY. 1 " =10' TITLE INFORMATION PROVIDED BY ENERGY TRANSFER COMPANY PROPOSED CROSSING BEARINGS AND ELEVATIONS BASED ON STATE PLANE COORDINATE SYSTEM. NAD 83, TEXAS CENTRAL ZONE COORDINATES ZWEIFEL ROAD DERIVED FROM GPS OBSERVATIONS 55 FEET = 3.38 RODS ENERGY TRANSFER REV. I DATE I BY I DESCRIPTION CHK. HARRIMAN f 1H WELL CONNECT PROJECT NO, 297202 -00 BRAZOS CO. AFE 45101725 TEXAS DRAWN BY:C.LM. DAT @05/27/2011 DWG. N0, REV.. MUSTANG ENGINEERING, L . P. CHECKED BY: DATE CIDDINGS, TEXAS SCALE: I' =3D' APP.: 9X OF 10 Q Vol. _ _ Pg. r. W al i NATURAL GROUND a BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPA RTMENT Road and Bridee NUMBER 56001000 DATE OF COURT MEETING: June 14, 201 1 ITEM: Request from Verizon Communications for construction of parallel buried cable installation(s) and a road bore in the right of way of Jones Road to provide service to 6100 Jones Road. Site is located in Precinct 4. SOURCE OF FUNDS: N/A PRESENTATION REQUIREMENTS • No work will be permitted between front slope and/or back slope. • All installation(s) shall be constructed in designated utility easements, if applicable. If no utility easement exists, the installation(s) shall be 1) within 3-5' of and parallel to the right-of-way line and/or 2) in the case of a road bore, perpendicular to the right-of-way line. • If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's responsibility to do so and to remove all cleared brush, trees etc. from county right-of -way. • Ditch line shall be compacted to 90% standard density ASTM -Test Method No. D -698; test shall be conducted by an independent geotechnical testing firm; copies of all test results shall be furnished to the office of the Brazos County Engineer. • Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic Control Devices for Streets and Highways published by the Texas Department of Transportation, and all other State and Federal laws governing utility construction. SUBMITTED BY: U Richard F. Vance, P.E. County Engineer CC2011 -035 This Request is Approved %4or enied 11, by Commissioners' Court Date: Duane Peters, County Judge Vol. I q pg. P-7 �( t. ver#7 Engineering & Planning 301 Industrial Blvd. Bryan, TX 77803 June 2, 2011 GARY ARNOLD Brazos County Engineering Office County Engineer 2617 W. Hwy, 21 Bryan, TX 77803 Dear Mr. ARNOLD: Subject: AGRMNTS 24 BURIED CABLE Enclosed are From ED -135 and a work location sketch showing the location of our proposed buried cable line on county roads in Brazos County at Bryan,Texas. This work is to be completed on Work Order 5413- 3POAOQG which is scheduled for 06/06/2011 If you have any questions concerning this work, please contact ANTHONY VITANZA at our office in Bryan, telephone 979 - 821 -4754 within 15 days so that we may explain of modify our proposal, otherwise, it is understood that this proposal is approved. Sincerely, BRENDA VAJDAK Supervisor — Network Engineer JS:ec Attachment vo1.�ps. 979 VERIZON COMMUNICATION To The Commissioner's Court of Brazos County ATTENTION COUNTY JUDGE: Notice of Line Installation June 2, 2011 Formal notice is hereby given that VERIZON COMMUNICATIONS will construct a communication line within the right -of -way of a County Road in Brazos County, Texas as follows: BEGINNING AT THE INTERSECT OF DRIVEWAY OF 6123 JONES RD A CABLE WILL BE BURIED 5 FT WITHIN AND ALONG THE NORT ROW OF JONES RD AND PROCEED WEST TO POINT OF END WHERE IT WILL THE BE PLACED IN CONDUIT UNDER JONES RD TO THE TEXAS GREATER FOUNDATION 6100 FOUNDATION PLACE DR. The location and description of this line and associated appurtenances is more fully shown by two (2) copies of drawings attached to this notice. The line will be constructed and maintained on the County Road right -of -way in accordance with governing laws. Notwithstanding any other provision contained herein, it is expressly understood that the tender of this notice by the Verizon Southwest incorporated does not constitute a waiver, surrender, abandonment or impairment of any property rights, franchise, easement, license, authority, permission, privilege or right now granted by law or may be granted in the future and any provision or provisions so construed shall be null and void. Construction of this line will begin on or after 06/06/2011 V RIZON COMI,U�UNICATIONS �.cn C.1C, B ENDA VAJ DAK Supervisor - Network Engineer 301 Industrial Blvd. Bryan, TX 77803 5413 3POAOQG { 17 7 5 r < Vol. j 4 � Pg. 3 � b ul= a main n N ~ ^ ill l'i N • - •m a N� �_ N p N m P ^ p o m p ? m a n W eNN lll N�.Nem I m p 0 m m � WN�ONMON h �lnN Q fNOU U ..X UVXU N nN Nln ^ m m a'm� N 0 N N U h mm. N N N m m NO d N O N O N O m : . 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N Z \ O m D ^ O c� — ° ^ ^ I y °p o azmQd ry a60N N Oa jN U V m w ¢ w F- 0 z Cl) z p m O M B 0 r BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPA RTMENT Road and Bridge NUMBER 56001000 DATE OF COURT MEETING: June 14, 2011 ITEM: Request from Wellborn Special Utility District to construct 200 ft. of 1'/2 waterline in the right of way of North Graham Road at a location near South Dowling, Road. Site is located in Precinct 1. SOURCE OF FUNDS: N/A PRESENTATION REQUIREMENTS • No work will be permitted between front slope and/or back slope. • All installation(s) shall be constructed in designated utility easements, if applicable. If no utility easement exists, the installation(s) shall be 1) within 3-5' of and parallel to the right -of -way line and/or 2) in the case of a road bore, perpendicular to the right-of-way line. • If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's responsibility to do so and to remove all cleared brush, trees etc. from county right-of- -way. • Ditch line shall be compacted to 90% standard density ASTM -Test Method No. D -698; test shall be conducted by an independent geotechnical testing firm;copies of all test results shall be furnished to the office of the Brazos County Engineer. • Construction shall be in strict conformance to the latest Manual of Uniform Traffic Control Devices for Streets and Highways published by the Texas Department of Transportation, and all other State and Federal laws governing utility construction. SUBMITTED BY: Richard F. Vance, P.E. County Engineer CC2011 -036 APPROVED BY: Commissioner Lloyd Wassermann Precinct l This Request is ppro a 8;'or Denied 0, by Commissioners' Court Date• Duane Peters, County Judge Vol. 1 p o� �a REQUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT -OF -WAY TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS BRAZOS COUNTY ADMINISTRATION BRYAN, TEXAS 77803 Format notice is hereby given tI}at (applicant) l�t1owonrr' S p� proposes to a a (type) --_ within V across_ the right -of -way of (ro Yct (M� y►� in Brazos County, Texas as follows: The location or description of the proposed installation is more fully shown by 3 copies of the drawings attached to this notice. I understand and agree that: 1. The County Engineer must be notified 72 hours prior to the beginning of construction in order that he, or his designated inspector, may inspect the actual installation; 2. All damage to the roadways and rights -of -way will be repaired to their original condition to the satisfaction of the County Engineer; 3. Brazos County reserves the right to require Applicant to relocate or lower any such line at no cost to Brazos County, should same become necessary due to widening or lowering, or other alteration of the roadway or right -of -way; 4. Brazos County will in no way be responsible for any damage which might occur to any existing utility lines in the right -of -way; 5. The line will be constructed and maintained on the County right -of -way in accordance with the Utility Accommodation Policy which was adopted by the Texas Department of Transportation on May 29, 1989; 6. The line or lines will be constructed no less than twenty -four inches (24 ") lower than the lowest part of the drainage or bar ditch and the drainage is to be considered at least two feet (2) below the center of the roadway; 7. All sites will be barricaded during the construction period. Construction of this line will begin on or after th*Z day of t.v« , 2011. �� p o -�} � t' (Z'` W 0.�✓ t; rte. ( I / , q Firm: By: E Title: ' N� Address: 2 (�M it &S O Phone: "t - 1 c L (o Q O q 9 APPROVED BY CO SSIONERS' COURT: 1q -11 Duane Peters, County Judge Brazos County, Texas UAW L274011 Vol. 14 ( P p �2 33 gb' 8 � - P n• � gg '.� t � ` � f � 5U �NEeU` °+ 3 �'E `� ¢ �& m � `, �•��� • °. y9 Q i B g • a. 4 '� .. v •a te Rees Ptee � A � � �' m m v+ s •" �¢ m (� �% mTm `'`�, � g • W� Pia �'�, s �'� �� `� ��y. b YA • "•° ,q�_ r ` b "� s • y 4�, ' Gbh; •• R q� 459 �ls�p °• bYO ,,w + °hi, �'�` a °°� $ $ LL . 'I p ell Ln Ll as W'rP 9 0 6 �� • \ i L •° 3 ° Poy o • +�, 0 • pi _a o of . 3f ° b? Y • N � '—�i .- • ivy V r y ^y c 4 '�,` 2 P �,• °.� `vs `a,v °s • �.FB a pp m � �. • 4 a �^i� ^ E bA •s^`� i w � Pp � � r a � P z p rea °• z 0 1� H W O d U G� 0 U CC bA CC U r.+ a f.. 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Q U w ❑ O x > u o ❑ a IL C ' Vol. ` pg. OL �'S CONTRACT RENEWAL ACCEPTANCE By signing herewith, I acknowledge and agree to renew Contract, Carpet Cleaning, in accordance with all terms and conditions previously agreed to and accepted. I understand this agreement will be in effect upon approval by Commissioner's Court. ASURE CARPET CLEANING Authorized Signature BRAZOS COUNTY Duane Peters, County Judge 61V Date Date Vol . I q� — Pg. 2 glo The E'agle CLASSIFIED LINE AD CONTRACT Date: June 6, 2011 BRAZOS COUNTY (Advertiser) agree to publish a minimum of 8 lines per issue in the Bryan /College Station Eagle at a rate of .80 cents per line per day beginning June 14, 2011 to June 13, 2012 for 12 months. Advertiser further understands that failure to meet requirements of contract publication days, minimum lines daily; will result in forfeiture of contract and all ads billed at open rate. The advertiser will be guaranteed a set price per line for the contract period without regard to the number of lineslinches run. This contract rate is based on nine column format. A carrying charge of 1 '/2% per month will be charged on all accounts not paid in full by the 15th day of the month following advertising insertion. The Advertiser also covenants to pay all costs incurred by The Eagle enforcing this Contract, including collection and attorney's fees (up to 50% of the amount in default) should the Advertiser default in payment. For value received, Advertiser assigns to The Eagle all rights, title and interest to all layouts of advertisements placed with The Eagle which represent the creative effort of the newspaper and /or utilization of its own illustrations, labor, composition or material. Advertiser understands that because of said assignment, he /she cannot authorize photographic or other reproduction of any such advertising layout appearing in The Eagle in any other publication without the written consent of The Eagle. It is further understood that this assignment does not preclude Advertiser from supplying to other publications similar or identical material or information for production of advertisements by such publications or from suggesting the content or form such advertisements. If disaster, work stoppage, newsprint rationing, or other emergency shall cause publishing difficulties, the Publisher shall have the right to revise this Contract so as to prorate the available space on an equitable basis. (Please print or type this section) ADVERTISER: Brazos County Address: uth Tex e Bryan. Texas 77803 Signed Duane Peters For The Eagle Kit McDonald Title: County Judge (sold by) Kit McDonald (approved by) (date of approval) CC: Classified Ad Rep 1729 Briarcrest P.O. Box 3000 • B an, Texas 77805 76 -4444 ,vu-w.tbeeagle.com Vol. ) (p Pg. c 2 1 71 '/ ACCT: 01102223 The Eagle CONTRACT FOR MUNICIPAL ADVERTISING Date: June 6. 2011 To earn a reduced rate on municipal display advertising published in The Eagle, the undersigned Advertiser hereby agrees to purchase space in The Eagle and to abide by all terms and conditions of this Contract. Starting Date: June 14, 2011 Length of Contract: Twelve Months Expiration Date: June 13, 2012 Rate: _ Daily: $12.95 inch, Sunday/ Holiday: $13.65 inch "`Note dates altered by Senior Buyer, Leslie Williams, to match Classified Line -Ad Contract expiration, dated March 2, 2009 and expiring on March 2, 2010. In the proposed system, the County will be guaranteed a set price per inch for the contract period without regard to the number of inches run each month, nor will there be a minimum number of inches required. This contract is based on nine column format. Ads running in retail on six column format would be converted to nine column equivalents and the rate applied (as noted above). A carrying charge of 1'/2% per month will be charged on all accounts not paid in full by the 15 day of the month following advertising insertion. The Advertiser also covenants to pay all costs incurred by The Eagle enforcing this Contract, including collection and attorney's fees (up to 50% of the amount in default) should the Advertiser default in payment. For value received, Advertiser assigns to The Eagle all right, title and interest to all layouts of advertisements placed with The Eagle which represent the creative effort of the newspaper and /or utilization of its own illustrations, labor, composition or material. Advertiser understands that because of said assignment, he cannot authorize photographic or other reproduction of any such advertising layout appearing in The Eagle in any other publication without the express written consent of The Eagle. It is further understood that this assignment does not preclude Advertiser from supplying to other publications similar or identical material or information for production of advertisements by such publications or from suggesting the content or form of such advertisements. If disaster, work stoppage, newsprint rationing, or other emergency shall cause publishing difficulties, the Publisher shall have the right to revise this Contract so as to prorate the available space on an equitable basis. (Please print or type this section) ADVERTISER: Brazos County Auditors ACCT: 01100513 Address: t20�uth Ted AvM*rw, Braun. Texas 77803 Signed by: ` 1 ¢/ '-�— Title: County Judge Duane Peters For The Eagle Lori Burns (sold by Lori Burns (approved by) (date of approval) CC: Legal Clerk - D g� 1729 Briarcrest P.O. Box 3A i• $ a ?$(}3 g•�-- - www.theeagle.com BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2010 -2011 BUDGET YEAR 35.9 NO. 10/11 35.1 -Mrf6 On this the 14th day of June 2011 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Lloyd Wassennann, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Kenny Mallard, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 14 "' day of June 2011 the Court heard and approved a budget amendment for the 2010 -2011 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 14 September 2010, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 14' day of .Tune 2011. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget Copies: County Auditor County Treasurer County Budget Officer Commissioners' Court Minutes A _ pg a�5 Vol. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10/11 - 35.1 6114/2011 FUND Div AC CT PROJ DR1CR NAME increase Decrease 0100 11002600 51200000 CR _ACCOUNT Salai - Depart Head 3,139.45 0100 11002600 51300000 DR Sala - Staff 1,262.40 _ 0100 11002600 53100000 DR Soc ial Security 728.15 - 0100 11002600 53200000 DR R etirement —` 1,134.75 ~^ 0100 11002600 53800000 DR Workers Compensatio 14.15 HOT Fund: Marketing Reimbursement Division To rellacate budget in the HOT - Marketing Reimbursement Di vision (11002600) t o cover overages. Prepared By nnm,; Date 6/6/2011 2of2 Vol. y jV p g . 9 0 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10111 - 35.2 6/14/2011 FUND DI ACCT PROD DR/C A CCOUNT NAME - In creas e_ De crease 0100 23000100 67 CR E ui me - Electroni _ 700.00 0100 23000100 60360000 DR Office Furniture 700.00 (County Court at Law ##1 ITo reallocate fiends to purchase four drawer file cabinets for court c oordin at or. PreparedBy ; nnrn Date.,, 616J2 Olt Iof2 7,47/ Vol. 14 � Pg. Department A ppioval Date BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10111 - 35.3 r,r! dl ?nl l —_ FUND _ DI V A CCT PROJ DR/CR ACCOUNT NAM Increas Decre 0100 0100 30101100 301 6 6 CR DR DR T' uipine - Other Offic Equipment 1,000.Q0 1,80Q 00 0100 30101100 60080000 Clothin !Unif orms Constable PCT 1 To reallocate funds due to vests cost being under $500 each a placed in proper accounts. Prepared: By nnm Date . 6(612011 Department Approval ..''Date _ Colin Jud e A !oval r Date 1of1 Vol. L'�� Pg• 0 ? 9 a BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10111 - 35.4 611412011 FUND DIV ACCT PROJ DRICR ACCOUNT NAME Increase 20,000.00 Decrease 3901 41100000 CR Fees - BCHFC 3901 45010000 CR Interest - Accounts 5,000.00 3901 39010000 72590000 DR Professional Fees - Other 25,000.00 Brazos County Housing Fin Corp. To set up budget for new fund for the rest of the fiscal year 20 1.1. IT was determined that the Brazos County Housing Finance Corp. qualifies as a component unit to the Brazos County. It should be reported as a special revenue fund in the County's CAFR starting from fis cal year 201 A budget should be set up to monitor the fund's financial activities. D 2011 , !�5 'DeI4riment Approval D e I Of 1 Pg BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10111 - 35.5 611 412011 FUNDI DIV ACCT IPROJIDRICR ACCOUNT N AME I n c rease_ D 01 .00 _24201200 60600000 CR Office Supplies _ 447.95 0 24201200 65050000 DR Building Maintenance 447.95 [ of Peace - Precinct 2 Place 2 1 1 1 1 Reallocation of funds to proper account to e mini blinds for front lobbv area. Prepared >y nnm Date �' fif612(31'1: 1 oft s Departrnetit Date BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10/11 - 35.6 2011 F 01 -0 DIV 31000100 ACCT 61530000 PROJ _ DR1Cft CR CR DR _ A NAME p sychological Test Suppler^ y — Prescrip _ Comp ter Main tenance Increase 535.00 Decrease 1 400 .00 1,135.00 0100 0100 31000 3 100010 0 6147 0000 65150000 Juvenile Services - Reallocation of funds tofu erade/add com uterized s choloaical testing scoring to computers. ptepargd Sy nnm Da ,o„ a� Vo1. Pg' Department Approval Date' BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10111 - 35.7 6/14/2011 FUND DIV ACCT DRICR ACCOUNT Increase - --- Decrease 36.00 2400 24005210 61130000 CR Contingency 2400 24005210 67281000 DR EquipnienL - Electronic 16,00 Justice of the Peace, 2.1 - Technology Fun Reallocation of funds to allow for the purchase a ticket writer for JP 2 - Constable. Total amount of ticket writer is $4,036.00. There is $4,000 established in account 24005210-67281000. I Of 1 Vol BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10111 - 35.8 611 412011 FUND DIV ACCT PROJ DRICR ACCOUNT NAME 240 24005220 61130000 CR Conting 2400 24005220 67281000 DR Equipment - Electronic Increase Decrease _ 654.64 654.64 Justice of the Peace, 2.2 - Technology Fund lReallocation of funds to allow for the of an 11 and cover. Prepared; By nnm Date 618�20i 1 9 V0 1. 1 Teri Pg. °q Department Approval Date "' BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10111 - 35.9 6/14/2011 FUND DIV ACCT PROJ DRICR ACCOUNT NAME Increase Decrease 0100 30101100 60170000 CR Copier/P inter Su 55.00 0100 30101100 60440000 DR Janitorial Supplies 55.00 ----- -- ------ Constable PCT I Reallocation of funds to cover ove ages. Prepaf6d'Sy - - nhmL 6M2blf! ' ,Departmenf 'Approval Date.: .:Date.- w Pg-- Vol. PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: June 14, 2011 Department Submitting Information: Human Resources Purpose of Submissions: Cons and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To Collections Pope, Ashlee New Hire Constable Pct. 4 Watkins, David New Hire County Attorney Foley, Brian Thornton, Bradlee Budgeted Increase Budgeted Increase Budgeted Increase White, Meagan i• Carter, Melissa Reclassification Expo Gonzalez, Jose Graham, Dylan Mejias, Christopher Mckry, Nicholas Overman, Chris Reyes, Christopher Sowell, Erick Metropolitan Planning Shankar, Pretti aq9 Vol. Pg Termination Resignation New Hire New Hire Resignation New Hire Transfer w /in Dept. New Hire SO — Jail Wright, Kathryn Step Increase White, Carey Step Increase Approved in Commissioners' Court: June 94 2� 1 County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) Vol. �� p �© � Office of the Brazos County Auditor Brazos County Courthouse 200 S. Texas Avenue — Suite 218 Bryan, Texas 77803 (979) 361 -4350 Fax (979) 361 -4188 Email: Aud1tor0w.brazcs.tx.us DATE: June 6, 2011 TO: Honorable Duane Peters, County Judge FROM: Fang Deng, Director of Accounting �b RE: Reporting Brazos County Housing Finance Corporation as a Component Unit The Brazos County Housing Finance Corporation ( "BCHFC'� is a Texas public, non-profit corporation created in accordance with the Texas Housing Finance Corporation Act. This Act authorized the BCHFC to provide help on mortgage loans made to local low or moderate income persons. The Auditor's Office conducted research to determine whether the entity should be a component unit of Brazos County for financial statement purposes. A component unit is a legally separate organization that a primary government must include as part of its financial report entity for fair presentation in conformity with Generally Accepted Accounting Principles ( "GAAP "). In addition to being a legally separate organization, the entity must meet one of the three tests to qualify as a component unit: 1). Does the primary government (Brazos County) appoint a voting majority (accompanied by either the potential imposition of will or ongoing financial benefit/burden)? 2). Is the entity fiscally dependent on the primary government (Brazos County)? 3). Is it misleading to exclude the entity? The affairs of the BCHFC were originally managed by a Board of Directors which was composed of three members. All of them were the members of the Commissioners' Court Later, the Board appointed two more Board members, which are the county judges of the two neighboring counties. After reviewing the aspects of the organization, we conclude that the BCHFC meets the first one of the three tests and should be reported as a component unit in the County's financial statement (CAFR). GAAP further directs a component unit should be reported as a blended component unit if it meets either of 1) Is it substantively share the same board with the primary government (Brazos County)? 2) Does the entity provide services or benefits entirely, or almost entirely, to the primary government (Brazos County)? 4( Pg. ,3 Vol. BCHFC meets both tests and should be reported as a blended component unit in the County's financial statement (CAFR). In the past, BDHFC was disclosed as a related organization in the notes to the County's financial statements (CAFR). The organization started with two CD accounts and one checking account in the 1980s. One of the CD accounts was closed and rolled over to the checking account in 2007. Currently, the organization has one checking account with the balance about $150,000.00 and a CD account about $4,000.00. The volume of the financial transactions was not high until recent years. All financial transactions and reconciliations have been recorded and kept by Candy Gallego, but none of them has ever been presented in the County's financial statements (CAFR). Data of blended component units are treated in the same way as data of the primary government, without distinction. As directed by GAAP, the general Ruud of a blended component unit should be reclassified as a special revenue fund whenever the component unit is presented as part of the primary government's financial reporting entity. It is believed that such treatment would not only ensure compliance with GAAP, but also improve internal control, automate bookkeeping and promote efficiency. By setting up a new special revenue fund for BCHFC, we should be able to close the existing accounts of BCHFC, transfer the balances to the County's operating account, and still account for all financial transactions of BCHFC separately. The above procedures were discussed with Candy and she agrees with them. In summary, as a blended component unit, BCHFC will be reported as a special revenue fund in the County's financial statements (CAFR) as long as it qualifies as one. Please note that it may lose its component unit status if it no longer meets the tests mentioned above. 36 Vo1. _ ) pg.