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HomeMy WebLinkAbout2011-03-29-4:00PM-REGULARBRAZOS COUNTY BRYAN,TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON MARCH 29, 2011 AT 4:00 PM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 Vol. t45 P ! FE [_ 7 7 :1.11 ;" °:125 P I: 413 1. Invocation and Pledge of Allegiance - Commissioner Catalena 2. Cali for Citizen input and/or concerns. 3. Presentation(s) prams ounty Historical Commission In anhlon of its 2 active and well - balanced preservation s zo Droarem• b, Presentation reaardlna Delinauerd Property Tax Collection Activity for the period of 1 December 7010 through 28 February 2011, p. Presentation by Todd Fowler from Hunton ne Dromotina solutions that could enable Brazos County to lower their utility bills and Improve their HVAC and bulidina systems In the Process• while at sire same time orovldina methods to extend the Ilfe of building eauloment and provide Brazos County with a fixed cost solution to aalna and expensive HVAC eauloment and systems. Consider and take action on agenda items 4 - 29: 4. proclamation 11-015 recognizing Pat Howard's ten years of service to Brazos County and to express appreciation and aratitude for her service as Purchasing Agent, 5. proclamation 11 -016 for the month of APrII to be Conferaate History and Heritage Month. To encourage all residents articular y of the role played by confederate Veterans of all races and ethnic t backarounds In Texas he p history of our > to and nation, 6 Consider and approve the county prayer policy, 7 Apaolntment of G.H. Jones as Chaplain of the Brazos County Commissioners Court. 8 Request by the Collelations Department for the following reclassifications: • a. Request reclassification of Clerk land creation of Clerk II as follows: Three step decrease to Clerk I Position 1. Class Code 1729. from Group 10 Step 5 a $12.62/hr to Group 10 Step 2 for 811.72/hr, • b. Reclassification of Clerk 1 Position 2, Group 10. Step 4 td$12.3 /hr to a Clerk 11 Group 11 Step 4 GDS 12.94/hr, 9 p l owe by JP Pct 4 for reclassification of Dart time position to full -time Position with benefits a8 te Reelasalficatlon of Clerk I-JP 4. Class Code 0625 Pos.1. Group 10 Sten 2 a 812.236 annual salary to Clerk II -JP4. Class Coda 0607 Pos. 2. Group 11 Sten 5 a 827.687 nnual salary plus benefits, The annualized increase to the budget would be 826.475. The net Increase to the departmental budoet effective AprII 2. 2011 would be 811.878.00. 10. Reauest to Chancre the Position Title. lob description. and reclassification of the following position: pirector -Expo Complex - Class 0824 - Position 1. Group 29. Step 6 to: Assistant Manager of the Brazo% Valley Fair & Exposition- Class 0824 Position 1. Group 27. Step 3, 11 Approval of Reslanatlon of Commissioner for Brazos County Emergency Services District. Gary D. Potter. 12. Reauest permission to enter property belonging to Paul C. Petranella. Jr. for the purpose of placing rig cul t and. right (2 a way un the existitlna Cemetery ocated approximately 50' the orth of the culvert roadway rt to control erosion: for the health. safety and welfare of the general public. Site Is located In Precinct 2, 13. Request for permission to enter property belonalna to TASN Investment Company/BM D. Hicks for the purpose of clearing debris for the health. safety and welfare of the general public. Site Is located In Precinct 1. 14. Request for permission to enter property beionalna to Leland Tripp for the purpose of replacing an old roadway culvert in the right of way of Old Reliance Road: County will clear trees and brush from the work site and re -work ditch slope: for the health. safety and welfare of the general public. Stte Is located In Precinct 2, 15. Request for permission to enter property belonalna to Gary Arnold for the purpose of cleanlna /clearing g drainage channel In the right of way of Planters L000 fTlmbercreek at Steep Hollow Subdlvlsionl for the health. safety and welfare of the oeneral public. Site Is located In Precinct 2. • °. I •. [.1 •. • i l • _ ,41 L I • V.• -,d • • 1 I:..h ,• •j. • •IC 4 16 Lubric aJ is to K.D. Timmons, 1 7 purchaslna reaueste award of the contract for bid # 2011 - 23. Printing to the followlna; • a. Texas Printing - Sections: 1.2.5. and 8,13 • b. Tharm's Printing • Sections: 3. 4, 6.7,10.11.13 • c. Top's Printing - Sections: 12,13.14 18 Road and B • ae and Purchasing reauest award of the contract for bid ft 2011 -25 Asphalt as follows: prtmarv- AEP- Martin Aaohan CRS -2. CSS -1H. and Diluted CSS-1H- Cleveland Asphalt Seconderv- AEP, CRS -2. CSS -1 H. and Diluted CSS -1 H- Eroon Asphalt 1 g. Approval of Contract Amendment with DePeIcIn Chlldrene Center, 20 Approval of Contract Amendment with Pegasus Schools Inc, 21. Approval of Contract Amendment with Renewed Strenath, 22. Approval of Contract Amendment with Shoreline Inc, V01. 1 6 Pg• 23. Approval of Contract Amendment whh Therapeutic Family Life. AoDrovai of Contract Amendment with Unity Chlldrens Home. 24. 25. Approval of the attached capital reaulshion # 00033234 in the amount of 51250.00 to Fast Sians for araohics Install on the Sheriff's Office Dodae Cheraw's, 26. Tax Refund Applications for the following: • a. Jake Cob Howard - overpayment- 5200. b. Alice M Buckoveroavment -58.00 • c. Billy O & Bell H Noev- ovemavmentS10.3 • d. Panics Tax Service Inc DBA Jackson Hewitt Tax Service•overpavment- 5 • e. Netco Texas- overpavmeM- 5 418 5. 17 • J. LSI Title Aaencv Inc Escrow Trust Account Pacific Center- overpavment- S33 27. Budget Amendments. Budaet Amendments FY10 /11 24.1 24.11, 28. Personnel Change of Status. personnel Action Forms 29. Payment of Claims. 30. Acknowledaemenf of certificate of completion for the reaulred course of trainlna on the Texas Public Information Act and the Texas Open Meetlnaa Act for Irma Caulev. County Commissioner Pct. 4 31. Announcement of interest items and possible future agenda topics. 32. Call for Citizen input and/or concerns. 33. Agency/ Board / Committee reports by Court members. 34. Adjourn. Vol. +5 3 PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and oft the agenda, and be limited to four minutes per person. Persons are imdted to submit comments In writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a exas Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 ofroth? T issue a Constitution. M a Constitutional Court, the Brazos County Commissioners Court also possesses power of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and /or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in partidpating public discussions before the Court; and in all actions In presence ordedy and the pp Those manner b wil ll l be ordered are d to leave inappropriately meeting. Refusal to abide by the Courts Order c in ontinued ordedy d disruption p npprop coe of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither Is It the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individual ly or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result In the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation: and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only it a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County existing policy Inresponse to anaInqu�oae not to ask that p a matter public be isted on uture agenda. See Texans Open Meetings recite A 551.042. The Commiac Courtroom of lhki g spaces co Administration e available. u Any g request for signxnterpreti suite 108, be made two wheelchair accessible. bfore th e e m dmap parking sp worWng days before the meeting. To make arrangements, please cal (97g) 361 -4102. Vol. l Lt 5 Pg BRAZOS COUNTY BRYAN,TEXAS MINUTES March 29, 2011 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 4:00 p.m. on Tuesday, March 29, 2010 with the following members of the Court present: Duane Peters, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; IrmaCauley, Commissioner of Precinct 4; Karen McQueen, County Clerk, Absent. The attached sheets contain the names of the citizens and officials that were in attendance. 1. Invocation and Pledge of Allegiance - Commissioner Catalena The Reverend Jones gave the invocation and then Commissioner Catalena led the pledge of allegiance. 2. Cali for Citizen input and /or concerns. 3. Presentation(s) a. Presentation by the Texas Historical Commission of the 2010 Distinguished Service Vol. - -- Pg. 5 Award to the Brazos County Historical Commission in recognition of its active and well - balanced preservation program. D Item 3A .pdf The award was presented to Dr. Hawkins representing the Brazos County Historical Commission. b. Presentation regarding Delinquent Property Tax Collection Activity for the period of 1 December 2010 through 28 February 2011. Susan Mott representing McCreary, Veselka, Bragg & Allen, P.C. Attorneys at Law gave a presentation of the quarterly delinquent tax report. c. Presentation by Todd Fowler from Hunton Trane promoting solutions that could enable Brazos County to lower their utility bills and improve their HVAC and building systems in the process, while at the same time providing methods to extend the life of building equipment and provide Brazos County with a fixed cost solution to aging and expensive HVAC equipment and systems. Todd Fowler, representing Hunton Trane gave a presentation on the services provided by his company. Consider and take action on agenda items 4 - 29: 4. Proclamation 11 -015 recognizing Pat Howard's ten years of service to Brazos County and to express appreciation and gratitude for her service as Purchasing Agent. tom-- Item 4.0df The County Judge read aloud the Proclamation. The Court members thanked Ms. Howard for her service to Brazos County. Motion: Approve , Moved by Commissioner Lloyd Wasserman, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wasserman . 5. Proclamation 11 -016 for the month of April to be Confereate History and Heritage Month. To encourage all residents to increase their knowledge of the history of Brazos County and the State of Texas and particularly of the role played by Confederate Veterans of all races and ethnic backgrounds in the history of our state and nation. 1 Item 5.pdf The County Judge read aloud the Proclamation and then presented it to Bill Boyd representing the Confederate Organization. Mr. Boyd stated that there will be a muster at 5:30 p.m. on June 3, 2011 at the Bryan Cemetery. The state convention will be held in in June in Bryan. Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wasserman . 6. Consider and approve the county prayer policy. 19 Item 6.0df Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wasserman . Eric Caldwell, Director of the Information Technology Department noted that there was a Vol. 14 5 pg. to- typo on page 5 number 11. Commissioners Catalena and Cauley amended their motion and second as noted below to approve contingent on the correction being made. Motion: Approve w/ Conditions , Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wasserman . 7. Appointment of G.H. Jones as Chaplain of the Brazos County Commissioners Court. Item 7.pdf Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by County Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wasserman . 8. Request by the Collelctions Department for the following reclassifications:a. Request reclassification of Clerk I and creation of Clerk II as follows: Three step decrease to Clerk I Position 1, Class Code 1729, from Group 10 Step 5 @ $12.62/hr to Group 10 Step 2 for $11.72/hr. b. Reclassification of Clerk 1 Position 2, Group 10, Step 4 @$12.3/hr to a Clerk II Group 11 Step 4 @ $ 12.94/hr. tit Item 8.pdf This will result in a decrease to the total annualized personnel budget by $676.00. Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wasserman . 9. Request by JP Pct 4 for reclassification of part time position to full -time position with benefits as follows: Reclassification of Clerk I -JP 4, Class Code 0625 Pos.1, Group 10 Step 2 © $12,236 annual salary to Clerk II -JP4, Class Code 0607 Pos. 2, Group 11 Step 5 © $27,687 annual salary plus benefits. The annualized increase to the budget would be $26,475. The net increase to the departmental budget effective April 2, 2011 would be $11,878.00. 1..7� Item 9.pdf This is a net increase of $26,475.00 to the annual personnel budget for FY11. Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by County Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wasserman . 10. Request to Change the Position Title, job description, and reclassification of the following position: Director -Expo Complex - Class 0824 - Position 1, Group 29, Step 6 to: Assistant Manager of the Brazos Valley Fair & Exposition- Class 0824- Position 1, Group 27, Step 3. !Si Item 10.pdf No financial impact on the budgeted dollars for the Exposition Complex. Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by Commissioner Lloyd Wasserman. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wasserman . 11. Approval of Resignation of Commissioner for Brazos County Emergency Services District, Gary D. Potter. s 1 Item 11.pdf The resignation is due to Dr. Potter moving to Arkansas. Vol. 1 1g pg. Motion: Approve , Moved by Commissioner Lloyd Wasserman, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wasserman . 12. Request permission to enter property belonging to Paul C. Patranella, Jr. for the purpose of placing rip rap in the right of way of Bickham Cemetery Road in, (1) a 10' X 10' area at the end of the roadway culvert and, (2) an area under the existing fence located approximately 50' north of the culvert to control erosion; for the health, safety and welfare of the general public. Site is located in Precinct 2. Of Item 12.pdf The County will maintain only at the roadway culvert when necessary to ensure adequate drainage of water from the roadway and right -of -way. Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by Commissioner Lloyd Wasserman. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wasserman . 13. Request for permission to enter property belonging to TASN Investment Company /Bill D. Hicks for the purpose of clearing debris for the health, safety and welfare of the general public. Site is located in Precinct 1. Item 13.pdf Motion: Approve , Moved by Commissioner Lloyd Wasserman, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wasserman . 14. Request for permission to enter property belonging to Leland Tripp for the purpose of replacing an old roadway culvert in the right of way of Old Reliance Road; County will clear trees and brush from the work site and re -work ditch slope; for the health, safety and welfare of the general public. Site is located in Precinct 2. 10 Item 14.0df The County will maintain drainage structure and county right of way only when necessary to ensure adequate drainage of water from the roadway and right -of -way. Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wasserman . 15. Request for permission to enter property belonging to Gary Arnold for the purpose of cleaning /clearing a drainage channel in the right of way of Planters Loop (Timbercreek at Steep Hollow Subdivision) for the health, safety and welfare of the general public. Site is located in Precinct 2. IS Item 15.pdf The County will maintain the site only when necessary to ensure adequate drainage of water from the roadway and road right of way. Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by Commissioner Lloyd Wasserman. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wasserman . 16. Road and Bridge and Purchasing request award of the contract for bid # 2011 -14, Equipment Lubricants to K.D. Timmons. 10 Item 16.pdf A copy of the bid tabulation is attached. Vol. 14- 5 Pg. Motion: Approve , Moved by Commissioner Lloyd Wasserman, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wasserman . 17. Purchasing requests award of the contract for bid # 2011 -23, Printing to the following:a. Texas Printing - Sections: 1, 2, 5, and 8, 13b. Tharp's Printing - Sections: 3, 4, 6, 7, 10, 11, 13c. Top's Printing - Sections: 12, 13, 14 19 Item 17.pdf Commissioner Mallard stated that he was under the impression that we were not bidding printing for letterhead. Commissioner Cauley said she wanted to discuss this during the budget hearings. A copy of the bid tabulation is attached. Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by County Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wasserman . 18. Road and Bridge and Purchasing request award of the contract for bid # 2011 -25 Asphalt as follows: Primary- AEP- Martin AsphaltCRS -2, CSS -1 H, and Diluted CSS -1 H- Cleveland AsphaltSecondary- AEP, CRS -2, CSS -1 H, and Diluted CSS -1 H- Ergon Asphalt ID Item 18.pdf Motion: Approve , Moved by Commissioner Lloyd Wasserman, Seconded by County Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wasserman . 19. Approval of Contract Amendment with DePelcin Childrens Center. ID Item 19.pd1 The contract amendment is to Article III Services. A copy is attached. Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by County Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wasserman . 20. Approval of Contract Amendment with Pegasus Schools Inc. y7 Item 20.pdf The contract amendment is to Article III Services. A copy is attached. Motion: Approve , Moved by Commissioner Kenny Mallard, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wasserman . 21. Approval of Contract Amendment with Renewed Strength. 1 J Item 21.odf The contract amendment is to Article III Services. A copy is attached. Motion: Approve , Moved by Commissioner Kenny Mallard, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wasserman . 22. Approval of Contract Amendment with Shoreline Inc. kt' Item 22.pdf The contract amendment is to Article III Services. A copy is attached. Vol 5 Pg• Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by Commissioner Lloyd Wasserman. Passed. 0 -0. 23. Approval of Contract Amendment with Therapeutic Family Life. . 0 Item 23.pdf The contract amendment is to Article III Services. A copy is attached. Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wasserman . 24. Approval of Contract Amendment with Unity Childrens Home. 1 Item 24.pdf The contract amendment is to Article III Services. A copy is attached. Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wasserman . 25. Approval of the attached capital requisition # 00033234 in the amount of $1,250.00 to Fast Signs for graphics install on the Sheriff's Office Dodge Charger's. 9 Item 25.pdf Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by Commissioner Lloyd Wasserman. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wasserman . 26. Tax Refund Applications for the following: a. Jake Cole Howard- overpayment- $200.00b. Alice M Buck - overpayment- $8.00c. Billy G & Bell H Noey- overpayment - $10.31 d. Parks Tax Service Inc DBA Jackson Hewitt Tax Service- overpayment- $207.80e. Netco Texas - overpayment- $4165.17f. LSI Title Agency Inc Escrow Trust Account Pacific Center - overpayment - $3318.41 0 Item 26. f Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by County Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wasserman . 27. Budget Amendments. Budget Amendments FY10/11 24.1- 24.11. 1 Item 27.0d1 24.1 Transfer funds from Contingency to County Attorney 24.2 Reallocate funds for Hotel Occupanyc Tax: Brazso Valley Fair 24.3Transfer funds from Brazos County Grant Fund to JAG- BX0423 24.4 Reallocate funds for County Judge 24.5 Reallocate funds for Constable, Precinct 4 24.6 Transfer funds from General Fund Contingency to Constable, Precinct 4 24.7 Transfer funds from General Fund Contingency to Constable, Precinct 2 24.8 Reallocate funds for County Court at Law II 24.9 Realocate funds for Information Technology 24.10 Recognize additional funds received from State to Grant Fund: Eco Dev State Grant 24.11 Transfer funds from General Fund Contingency to Court Support Costs vol. 1 p l 0 Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner Lloyd Wasserman. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wasserman . 28. Personnel Change of Status. Personnel Action Forms 0 Item 28.pdf A copy of the Personnel Change of Status Requests is attached. Motion: Approve , Moved by Commissioner Lloyd Wasserman, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wasserman . 29. Payment of Claims. 7084722 through 7084933 Motion: Approve , Moved by Commissioner Kenny Mallard, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wasserman . 0 Claims Sheeted! 1 Bill List 032911.0f 30. Acknowledgement of certificate of completion for the required course of training on the Texas Public Information Act and the Texas Open Meetings Act for Irma Cauley, County Commissioner Pct. 4 Lk) Item 30.edf 31. Announcement of interest items and possible future agenda topics. Commissioner Mallard - Eric Caldwell Director of Information Technology had a meeting with Dayhill Printing and Copier for auditing copiers. Mr. Caldwell discussed outsourcing County printing or copiers and consolidating small printers into larger printer /copiers. Commissioner Cauley a) There is a Solid Waste Management meeting on April 23, 2011 beginning at 7:00 a.m. b) On Sunday March 27, 2011 there was a meeting with members of the First Methodist Church in College Station with a presentation on the MCC First Time Home Buyers Program. 32. Call for Citizen input and /or concerns. Sheriff Chris Kirk - There were 534 inmates in jail, 50 have electronic monitors and 56 are pending for monitors. Carlos Guitron, Director of Building Maintenance - Announced that the County was ahead of the game on energy efficent equipment. Bill Ballard, Civil Counsel - Introduced Kendra Suding new Civil Counsel taking the place of Tina Snelling. ti Vol. � 5 Pg. 33. Agency/ Board/ Committee reports by Court members. There were no agency, board, committee reports. 34. Adjourn. X Vol._ Pg. The foregoing minutes of the Commissioners Court meeting held March 29, 2011 have been examined and are approved in open Court this the day of Bryan, Brazos County, Texas. Duane Peters County Judge alena oner, Precinct 2 mmy Ca Commis Irm Commissioner, Precinct Attest: Kafen McQueen County Clerk Vol L 4 5 Page 1 3 t Wcl.iu.+..rmstu Lloyd ssermann Commissioner, Precinct 1 Jan ,2011, in Kenny Mallard Commissioner, Trecinct 3 Name Organization / Department / -7 - 44 4_,—: c.-4.--- l t �m L0l � / � /J /.o 2 � v�11 1J/i/� 7 Ya -c 11. H, aC ,mil ivt g r 1 D,2S 4f -, ^ �p`. �� l . A CL. 7 � 7O A b Ppw (-E 2 Nvn n e Sep -v cer ' ► ► 73: 0 5,4 i xo cod /9s S c % .44f NM thlik " \ -I c)i\S\A\ 1 / - 9Atc\szo-?i31.\\ r� LA 3 \ . - .G\ \0.r C. N- C� 4 0 or / r , 1 , J.- �. -- BRAZOS COUNTY COMMISSIONERS COURT 5 - ,200%. ® 4: do e lm , Meeting on vol., Pg 4 PAGE / of Ifw Name Organization / Department OM Ae/ I' (1 2— I4 plAiLOr n 124- 5°4 5 W Gml M Te;r 0 ii , A ) Vaverif ir (% . c e cie, p z. 4,:, A. v co \.441 If S? = - itt Ub i Li 1n() f R � uul. l I 71-1 MD M,zS k-L, Cr' 3 r de c L 2 P ffNie 9 MA y 0 Q. C . tlzsr CO 4...41. ESL.iC W( WAN S Pik 9 tklRS(N -- VI O.X) ■P.k .,.rckko.in II (W14.`:" ■ era& ii-69 / // ICC ✓w -.et BRAZOS COUNTY COMMISSIONERS COURT Meeting on 3 - 9 9 ( ,200",® ]` • .7 n Duet, vot. l 45 G) .� of ed U 1 ' Pg. PROCLAMATION Honoring Purchasing Agent Pat Howard For Her Service To Brazos County and the State of Texas WHEREAS, Pat Howard was appointed Purchasing Agent for Brazos County on October 23, 2000; and WHEREAS Pat Howard has been instrumental in obtaining the Architects and General Contracts for the major construction projects such as the Justice of the Peace, Precinct 3 building, Exposition Complex and expansion, Sheriff Office Administration Building, Jail on Sandy Point Road, County Administration Building, Courthouse Renovation, Information Technology Annex Renovation, Family Court Annex on 29 Street Renovation and many other projects; and WHEREAS, Pat Howard has overseen the bidding process for all purchases requiring bids and quotes made by Brazos County; and WHEREAS, Pat Howard has proven to be a dedicated servant to this community and the state always performing the highest caliber of work, giving wholeheartedly of herself; and WHEREAS, Pat Howard has earned the respect and appreciation of all who have worked with her; and WHEREAS, Pat Howard has chosen to retire from her position as County Purchasing Agent, effective March 31, 2011; NOW, THEREFORE, BE IT PROCLAIMED,. the Commissioners Court of Brazos County, Texas wishes to express its appreciation and gratitude for her ten plus years of service to the citizens of Brazos County, and the State of Texas and to wish her the best of health and happiness in her retirement years. Dated thiJ i 1 day of March, 2011. te-*v+— — assermann, Commissioner Precinct I issioner Pr E. Duane Peters, County Judge i en Lloyd Kenny Mallard, Co ct3 Vol. P rummy C .t mmissioner Precinct 2 /.. I aCauley, ..... : flier ' ecinct4 Lloyd Wasserman, Commissioner, Pct. 1 PROCLAMATION Confederate History and Heritage Month WHEREAS: The year 2011 marks two important anniversaries for Texas and Brazos County: the 175' Anniversary of Texas Independence, and the 150" Anniversary of the beginning of the War Between the States, each of which cause Texans to reflect upon its illustrious past; and, WHEREAS: Texas is a colkction of many cultures and herit united by o common history, and individual heritages and diverse backgrounds. and WHEREAS: Brazos County, Texas, saw many of her sans from each of these cultures and heritages engage in honorable and distinguished military service for Texas and for the Confederate States of American, and WHEREAS: The men and women of the confederacy came from all races and religions, including Irish Born General Patrick R. Cleburne, former Hispanic Texas Ranger and Confederate General Santos Benavidez, commander of the 33'd Texas Cavalry, Black Southerners and Brazos County residents Frank Sims and Henson Williams, Native American Confederate General Stand Waite and John Blount, a Seminole Indian from Polk County, Texas; and, WHEREAS: The flag of the State of Texas was carried by Texas Confederate soldiers in every major battle of the War Between the States, and the state contributed over 115,000 soldiers and sailors to the service of the Confederate States of America and, WHEREAS: Upon the conclusion of the war. many of these same citizen soldiers again became citizens who worked tirelessly to reunite and rebuild this county and forge reconciliation, and WHEREAS: Our recognition of the history 0 Confederate history also recognizes that slavery was one 0 the causes of the war, and was ended by the war and slavery is hereby condemned: and WHEREAS: Knowledge of the role 0 the Confederate States 0 America in the history of our state and nation is vital to understanding who we are and what we ore, and WHEREAS: We honor our past and from it draw the courage, strength and wisdom to reconcile ourselves and go forward into the future together as Texas and Americans, and WHEREAS: The Sul Ross Camp 41457 0 the Sons of Confederate Veterans and the Texas Division Sons of Confederate Veterans are historical, patriotic and non - political organizations dedicated to ensuring that the true history of the 1861 -1865 period is preserved, honoring locally and statewide those who served Texas and the Confederate States of America; and, WHEREAS: Confederate Memorial Day, April 26th has been celebrated in Brazos County for over 100 years and the month of April bean special significance since It marks bath the beginning and the end of the War Between the States NOW, THEREFORE: We, the Brazos County Commissioners Court do hereby proclaim that April 2011 is "Confederate History and Heritage Month' in Brazos County, Texas, and encourage all residents to increase their knowledge 0 the history of Brazos County and the State 0 Texas, and particularly of the role edd by Confederate Veterans of all races and ethnic backgrounds in the history of our state and nation. PROCLAIMED THIS7IDAY O F w'• s/'.`P01L s alajes - i Duane Peters, Coun ( wnu i y Catal ena, Commissioner, Pct 2 Irma Cawley, vol. I Lb 5 Pg. 7 4 11 -016 POLICY REGARDING OPENING INVOCATIONS BEFORE MEETINGS OF THE BRAZOS COUNTY COMMISSIONERS COURT WHEREAS, the BRAZOS COUNTY. COMMISSIONERS COURT ("the Court ") is an elected legislative and deliberative public body.. serving the citizens of Brazos County, Texas; and WHEREAS, the Court has long maintained a tradition of solemnizing its proceedings by allowing for an opening invocation before each meeting, for the benefit and blessing of the Court; and WHEREAS, the Court wishes to maintain a tradition of solemnizing its proceedings by allowing for an opening invocation before each meeting, for the benefit and blessing of the Court; and WHEREAS, the Court now desires to adopt this formal, written policy to clarify and codify its invocation practices; and WHEREAS, our country's Founders recognized that we possess certain rights that cannot be awarded, surrendered, nor corrupted by human power, and the Founders explicitly attributed the origin of these, our inalienable rights, to a Creator. These rights ultimately ensure the self - government manifest in our deliberative bodies, upon which we desire to invoke divine guidance and blessing; and WHEREAS, such invocations before deliberative public bodies has been consistently upheld as constitutional by American courts, including the United States Supreme Court; and WHEREAS, in Marsh v. Chambers, 463 U.S. 783 (1983), the United States Supreme Court validated the Nebraska Legislature's practice of opening each day of its sessions with a prayer by a chaplain paid with taxpayer dollars, and specifically concluded, "The opening of sessions of legislative and other deliberative public bodies with prayer is deeply embedded in the history and tradition of this country. From colonial times through the founding of the Republic and ever since, the practice of legislative prayer has coexisted with the principles of disestablishment and religious freedom." Id, at 786; and WHEREAS, the Court desires to avail itself of the Supreme Court's recognition that it is . constitutionally permissible for a public body to "invoke divine guidance" on its work. Id, at 792. Such invocation "is not, in these circumstances, an `establishment' of religion or a step toward establishment; it is simply a tolerable acknowledgment of beliefs widely held among the people of this country." Id.; and WHEREAS, the Supreme Court also famously observed in Zorach v. CIauson, 343 U.S. 306, (1952), "We are a religious people whose institutions presuppose a Supreme Being." Id., at 313-14: and Page 1 of 5 VOt. 14 5 Pg. t g 'WHEREAS, the Supreme Court acknowledged in Holy Trinity Church v. United States, 143 U.S. 457 (1892). that the American people have long followed a "custom of opening sessions of all deliberative bodies and most conventions with prayer...," Id., at 471; and WHEREAS, the Supreme Court has determined, "The content of [such] prayer is not of concern to judges where ... there is no indication that the prayer opportunity has been exploited to proselytize or advance any one, or to disparage any other, faith or belief." Marsh, 463 U.S. at 794 -795; and WHEREAS, the Supreme Court also proclaimed that it is not the job of the courts or deliberative public bodies "to embark on a sensitive evaluation or to parse the content of a particular prayer" offered before a deliberative public body. Id; and WHEREAS, the Supreme Court has counseled against the efforts of government officials to affirmatively screen, censor, prescribe and /or proscribe the specific content of public prayers, as such government efforts would constitute an impermissible establishment of religion. See, e.g., Lee v. Weisman, 505 U.S. 577, 588 -589 (1992) and to the . extent the prayers are the private expressions of the speaker, governmental effort to proscribe or prescribe the content of the prayer would violate the Free Speech rights of the speaker as protected by the First Amendment; and WHEREAS, this Court is not establishing a policy that defines the Constitutional limits for permissible public invocations, this Court intends to adopt guidelines that are consistent with the guidance provided by the several courts that have considered the validity of public invocations; and WHEREAS, this Court is only bound by the decisions of the Fifth Circuit, the United States Court of Appeals in several federal circuits have provided general guidance to help ensure that policies concerning pubic invocations are consistent with the Constitution; and WHEREAS, in Snyder v. Murray City Corporation, 159 F.3d 1227 (10 Cir. 1998), the United States Court of Appeals for the Tenth Circuit provided guidance when it clarified that the Constitution is concerned with a `more aggressive form of advancement, i.e., proselytization," and the term "proselytize" as used by the Supreme Court in Marsh indicates "the real danger in this area is effort by the government to convert citizens to particular sectarian views." Id., at 1234 n.10; and WHEREAS, in Simpson v. Chesterfield County Bd. of Supervisors, 404 F.3d 276 (4 Cir. 2004), cert. denied, and Turner v. The City Court of the City of Fredericksburg, 534 F.3d 352 (4' Cir. 2008) the United States Court of Appeals for the Fourth Circuit specifically approved as constitutional the invocation policy of a county board, even when the invocation was delivered by the elected members of the city Court; and WHEREAS, the Fourth Circuit showed little concern that the invocations before board meetings in Simpson included prayers that were 'traditionally made to a divinity that is Page 2of5 Gt Vol. ! 5 Pg. 1 ` consistent with the Judeo - Christian tradition," Id., at 280, because Marsh also considered, and found constitutionally acceptable, the fact that the prayers in question fit broadly within 'the Judeo - Christian tradition. ' Id., at 283 (quoting Marsh, 463 U.S. at 793): and WHEREAS, the Fourth Circuit's ruling in Simpson can be distinguished from its earlier decision in Wynne v. Town of Great Falls, 376 F.3d 292 (4 Cir. 2002), cert. denied, where a town Board "improperly 'exploited' a 'prayer opportunity' to 'advance' one religion over others." Id, at 298 (quoting Marsh, 463 U.S. at 794); and WHEREAS, the Board intends to avoid the unique circumstances that rendered the practices at issue in Wynne unconstitutional, including the facts that: (1) The Town Court "steadfastly refused" to allow any "deity associated with any specific faith other than Christianity" to be invoked, Id.. at 300, n.5; and (2) Town Court members publicly chided and "ostracized" those who refused to participate in their prayers, Id, at 295; and (3) The refusal to participate in prayers "adversely affected [a citizens] right to participate in the Court meetings." Id., at 299, n.4; and WHEREAS, in Pelphrey v. Cobb County, 547 F.3d 1263 (11` Cir. 2008), the United States Court of Appeals for the Eleventh Circuit reviewed and specifically approved as constitutional the invocation policy of a county board, and made a number of key findings about said policy, including the facts that the policy there: 1) The commissions did not "compose or censor prayers" by attempting to limit prayers to "nondenominational" or "nonsectarian" prayers but rather allowed the speakers to offer invocations consistent with the dictates of their own conscience, Id., at 1267 -74; and 2) The invocations included references from Christianity and other faiths and `the diversity of religious expressions" supported "the finding that the prayers, taken as a whole, did not advance any particular faith" Id. at 1278; and WHEREAS. the Court intends, and has intended in past practice, to adopt a policy that does not proselytize or advance any particular faith. or show any purposeful preference of one religious view to the exclusion of others; and WHEREAS. the Supreme Court recognized in Marsh v. Chambers, 463 U.S. at 786, this country's history and tradition of opening sessions of deliberative public bodies with an invocation and affirmed in Lynch v. Donnelly. 465 U.S. 668 (1984), that "Our history is replete with official references to the value and invocation of Divine guidance in deliberations and pronouncements of the Founding Fathers and contemporary leaders." Id., at 675, and the Court believes that religious leaders that serve the local community are peculiarly suited through training, tradition. and public service to petition for divine guidance upon the deliberations of the Court, and to accomplish the Court's objective to solemnize public occasions. express Page 3 of 5 Vol. 1 45 p 2 confidence in the future, and to encourage the recognition of what is worthy of appreciation in society. See Lynch, 465 U.S. at 693 (O'Conner concurring); and WHEREAS, the Court accepts as binding the applicability of general principles of law and all the rights and obligations afforded under the United States and Texas Constitutions and statutes. NOW, THEREFORE, BE IT RESOLVED by the Brazos County Commissioners Court of Brazos County, Texas, that the Court hereby adopts the following written policy regarding opening invocations before meetings of the Court, to wit: I. It is the intent of the Court to allow a Chaplain to solemnize the proceedings of the Brazos County Commissioners Court. It is the policy of the Court to allow for an invocation. which may include a prayer, a reflective moment of silence, or a short solemnizing message, to be offered before its meetings for the benefit of the Court. 2. Once a year or from time to time, the Commissioners or County Judge may nominate a religious leader from an established religious congregation within Brazos County, Texas, to serve as a chaplain for the County Court. At the regular meeting of the Court after the nomination(s) are received, a nominee receiving the most votes of the members of the Court will be appointed as the Chaplain. 3. Although the invocation may be listed in the program or schedule of events, it shall not be considered an agenda item for the meeting or part of the public business. 4. No member or employee of the Court or any other person in attendance at the meeting shall be required to participate in any invocation that is offered. 5. The designated Chaplain shall deliver the invocation in his or her capacity as a private citizen. and according to the dictates of his or her own conscience. 6. No guidelines or limitations shall be issued regarding an invocation's content, except that the Court shall request by the language of this policy that no invocation should proselytize or advance any faith, or disparage the religious faith or non - religious views of others. In the event the Court, with the advice of legal counsel, believes this provision has been violated, the Chaplain will not be permitted deliver a subsequent invocation without satisfying the Court that the Chaplain is aware of the limits of this provision and expressly agrees to abide by the policy during future invocations 7. No other member(s) of the Court shall engage in any prior inquiry, review of, or involvement in, the content of any prayer to be offered by the Chaplain. 8. To clarify the Court's intentions, as stated herein above, the following disclaimer shall be included in at least ten (10) point font at the bottom of any printed agenda published by the Court: "Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation Page 4 of 5 Vol. j 45 Pg. 02-( 9. Shortly before the open that officially begins the meeting and the agenda/business of the public, a member of the Court shall introduce the Chaplain and the person selected to recite the Pledge of Allegiance following the invocation, and invite only those who wish to show respect for the traditional observances and /or the Court to stand. 10. This policy is not intended, and shall not be implemented or construed in any way, to affiliate the Court with, nor express the Court's preference for, any particular faith or religious denomination. 11. In the event no eligible member of the clergy is available or the scheduled provider of the invocation is not present, rather than discard the historical tradition or dismiss the value of a public invocation, the meeting may be solemnized by an invocation voluntarily delivered by a member of the Court in his or her capacity as a private citizen, and according to the dictates of his or her own conscience. In this limited circumstance, the opportunity to deliver the invocation is limited to an active member of the Court, because the invocation is intended for the benefit of the Court and their present service implies the public trust to carry out this privilege consistent with the guidelines set forth herein. NOW, THEREFORE, BE IT FURTHER RESOLVED that this policy shall become effective immediately upon adoption by the Court. THUS INTRODUCED at the regular meeting of the BRAZOS COUNTY COMMISSIONERS COURT of Brazos County, Texas, on March 29, 2011. For: 5 Against: Q THUS ADOPTED at the regular meeting of the BRAZOS COUNTY COMMISSIONERS COURT of Brazos County, Texas, on March 29, 2011. speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No •member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court." COUNTY JUDGE C Vol. Page 5 of 5 1 Pg 0201- SUBMITTED BY: Richar F. Vance, P.E. County Engineer CC2011 -014 Duane Peters, County Judge BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge NUMBER 56001000 DATE OF COURT MEETING: March 29, 2011 ITEM: Request for permission to enter property belonging to Paul C. Patranella, Jr. for the purpose of placing rip rap in the right of way of Bickham Cemetery Road in, (1) a 10' X 10' area at the end of a roadway culvert and, (2) an area under the existing fence located approximately 50' north of the culvert to control erosion: for the health, safety and welfare of the general public. Site is located in Precinct 2. PRESENTATION: County will maintain only at the roadway culvert when necessary to ensure adequate drainage of water from the roadway and road right of way. APPROVED BY: ommis '•ner Sammy Catalena Precinc 2 This Request is pprovgs (or) Denied by Commissioners' Court Date t9 �l Vol. 145 Pg. a�3 BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge NUMBER 56001000 DATE OF COURT MEETING: March 29, 2011 ITEM: Request for permission to enter property belonging to TASN Investment Company, Bill D. Hicks, President. for the purpose of clearing debris from the corner of North Dowling Road and Hickory Road for the health, safety and welfare of the general public. Site is located in Precinct 1. PRESENTATION: SUBMITTED BY: APPROVED BY: Richard F. Vance, P. County Engineer CC2011 -019 This Request is Approved Dated —_ 3 -oZ Duane Peters, County Judge 145 a � Vol. Pg Commissioner Lloyd Wassermann Precinct 1 (or) Denied by Commissioners' Court DEPARTMENT Road and Bridge NUMBER 56001000 DATE OF COURT MEETING: March 29, 2011 ITEM: Request for permission to enter property belonging to Leland Tripp for the purpose of replacing an old roadway culvert in the right of way of Old Reliance Road; County will clear trees and brush from the work site and re -work the ditch slope: for the health, safety and welfare of the general public. Site is located in Precinct 2. PRESENTATION: County will maintain the roadway drainage structure and county right of way only when necessary to ensure adequate drainage of water from the roadway. SUBMITTED BY: APPROVED : Y: ichard F. Vance, P.E. County Engineer CC2011 -018 This Request is Approved ✓ (or) Denied by Commissioners' Court Date. Duane Peters, County Judge BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM Vol. I 1 + 5 Pg. DEPARTMENT Road and Bridge NUMBER 56001000 DATE OF COURT MEETING: March 29, 2011 ITEM: Request for permission to enter property belonging to Gary Arnold for the purpose of cleaning /clearing a drainage channel in the right of wav of Planters Loon (Timbercreek at Steep Hollow Subdivision) for the health, safety and welfare of the general public. Site is located in Precinct 2. PRESENTATION: County will maintain site only when necessary to ensure adequate drainage of water from the roadway and road right of way. SUBMITTED BY: APPR• ED BY: Richard F. Vance, P,E. County Engineer CC2011 -017 This Request is Approved !/ (or) Denied by Commissioners' Court Date: // Duane Peters, County Judge BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM Vol. 1 145 Pg. mmissio, r Sammy Catalena Precinct ale BID TABULATION 2011-14 EQUIPMENT LUBRICANTS March 16, 2010 - March 15, 2012 DESCRIPTION UNIVERSAL LUBRICANTS DIESEL SUPPLY, INC K.O. TIMMONS, INC 1. SYNTHETIC TRANS. FLUID QTY96 GAL 16 GAL KEGS TOTAL PRICE- USINGEST. GAL PER YEAR 63199.92 32630.40 51.898.98 UNIT PRICE 533.27 527.40 519.78 BRAND NAME Dyna -PIex 2165ynzaI HD ATF She05 orax G9X55 Super 5 Pram um Trans HD TES -295 KEG DEPOSIF NC 36.5 NIC 2. MOTOR OLIrw.40 • ESTIMATED OTT 2500 GAL S5 GAL. DRUMS TOTAL PRICE -USING EST. GAL PER YEAR 522.20000 522,125.00 519.47500 UNIT PRICE 5888 38. 85 57.79 BRAND NAME Unimsal Dezol 154440 Shell Rimula Super 150040 Super 5 Suregued 15W40 CJ.4 • DrIUMDEPOSIT AIL 524.00 NIG 3. MOTOR DOTAL OR- SW-40 ESTIMATED QTY 75 GAL- 5 GAL. CANS PRICERJSNG EST. GAL PER YEAR 5720.00 5734.25 5633.00 UNIT PRICE 19.60 59.79 59.44 BRAND NAME Universal Dead 156440 Shed RmWa Super 150840 Super 5 Sveguard 15W4000.4 4. DRIVE TRAIN 04. - ESTIMATED OTY 200 GAL- 55 GAL DRUM (MUST MEET CATERPILLAR TOTO SPECS) TOTAL PRICE -USING EST. GAL PER YEAR 5175400 51.99000 52,182.00 UNIT PRICE 5877 59.95 510.91 BRAND NAME Dylta -Pea 210 To-4 50 Shell Dana TO 30 Super 5 Super 7rac T04 DRIIMUEPOSIT 1410 524.00 TLC 5. TRACTOR HYDRAULIC FLUID • SAE 10W- ESTIMATED QTY 2500 GAL- 55 GAL ORM TOTAL PRICE -USING EST. GAL PER YEAR 518.92857 522,075.00 317,250.00 UNIT PRICE 57.57 59.15 56.90 BRAND NAME Unhasal Trap Gard Wrign104 Universal Tracer Hyeale fluid Super Premium Unr. Tractor Flue UHUMUEPUSII NA. 624.00 sr. 6. TRACTOR HYDRAULIC FLUID. SAE 10W . ESTIMATED OTY 75 GAL- 5 GAL. CAN TOTAL PRICE -USING EST. GAL PER YEAR 5612.75 5686.25 555875 UNIT PRICE 58.17 59.15 17.45 BRAND NAME Universal Irx (,au Wnght 04 Unaesal Tracicr Hyorabc rue Super Premium Unit Tracer FIud 7. TRANSMISSION FLUID • DIRECT DRIVE 50 WT - ESTIMATED QTY 1500 GAL TOTAL PRICE -USING EST. GAL PER YEAR 513,365.00 514,10030 516.33530 UNIT PRICE 58.91 Upna -P ex o.' 4 1 5940 g a a ran, .. owe n 510.89 uPer per rac le BRAND NAME 5. UNIVERSAL GEAR LUBRICANT • SAE 65.14000 GL5 - EST QTY 1000 LBS TOTAL PRICE -USING EST. POUNDS PER YEAR 57,750.00 5176000 31,06000 UNIT PRICE PER POUND 57.75 51.76 51.06 6M40 MAZE Jrwei lRgN 65w140 Shell Spirax B5W -140 Super S 85W14060. -5 DRUM DEPOSIT 1U NA NC 9. UNIVERSAL GEAR LUBRICANT - SAE 65-140W 015 - EST OTY 5 GAL PAILS TOTAL PRICE-USING 051'. GAL PER YEAR 560000 3974.25 559820 UNIT PRICE 54000 564.95 539.88 BRAND NAME Universal Rigel 0.564140 Shell Lamm 500 -140 - Super S8SW1406L'5 10. AUTOMATIC TOTAL TRANS FLUID• ESTIMATED QTY 300 GAL PRICE -USING EST. GAL PER YEAR $1,995.00 52,385.00 51,947.00 UNIT PRICE 56.65 17.95 5549 BRAND NAVE UnRersal Eco Ultra Muth Pxpose A 7.E. Fumula Shell ATF Super S Mutt Pur seATF 084 DRUM DEPOSIT- N70 524.00 11, AUTOMATIC TRANS FLUID • ESTIMATED QTY 10 CASES TOTAL PRICE -USING EST. GAL PER YEAR 5378.72 5349.50 526310 UNIT PRICE PER QUART 537.8700 534.9500 5263100 BRAND NAME 14,201 Sevae Pro Den 1111Merc. Formula Shell ATF Super 5 Mum Purpose ATF 12. MULTIPURPOSE GREASE - CARTRIDGE TUBE - ESTIMATED QTY 85 CASES TOTAL PRICE -USING EST. QUANTITY PER YEAR 59180.00 51.572.50 5141100 UNIT PRICE - PRICE PER TUBE 52.7000 51.8500 51.6608 OUNCES PER TUBE 14.2 14.1 14 NUMBER OF TUBES IN CASE 40 10 10 BRAND NAME Dyna -Plea 216 Hl Tac #2 Hyal 96 L,dcom Complex EP Grease Super 5 Muf6Yurpose Llh4 13. EQUIPMENT OR SAMPLING Diesel Engine Oil NC 51450 57.30 Transmission Oil NC 514.50 57.30 Hydraulic Oil NC 51450 51500 Gearbox 0116 (Vanous) No 514.50 57.30 14. WASTE OIL REMOVAL (PICK UP AVAILABLE) MA: NC NIC 15. 05ED OIL FLIER REMOVAL (PICK UP AVAILABLE) NC N/C Nit 18. USE OF FOUR (4) BULK OIL TANKS WITH AIR OPERATED PUMPS NIG 56,400.00 NtC Tota( 5 73,798.86 5 78,532.15 5 b3,611.93 Recommendation: 9 q Approval Date: 7Y / 7/ K.D. Timmons Court Approval: Vol. - Pg. a1 Bid 14 2011 -23 Printing Tabulation Sheet Period: April 1, 2011 through March 29, 2014 1 Dui Plal Did Vendor bid every item In section Pig ON Pig oN 1 Pig oN L -- Pig oN L - Pig o N P! ON 1 Pig oN 1 p!O ON - 1 L - P!9 o N 1 1 Pig oN 1 P!9 oN _ 1 P!B O N - --I 1 53A 1 %o ] % 0 J No Bid oN P ! 9 ON ] 00'LZ6'T$ Total Section Cost Office Max Did Vendor bid every item in section No Bid Pig oN Pig oN P!2 oN P!8 oN 1 Pig o N L P oN P!8 oN L_ - P!9 ON P!8 ON Pig oN 1 P!8 oN Pig ON [ Bid Pig oN ON Pig oN I Pig oN OS'LS6'TT$ Total Section Cost Tops Printing Did Vendor bid every item in section S3A %0T %OZ S3A %0T %0Z 1 S3A %0T %0Z S3A %0T %0Z SBA %OZ 1 %00 ON %OT %OC 00'ZTS'T$ OL'TZO'OZ$ 00' 00'SOS'£$ 00'ZLS OI$ Total Section Cost 00'9L8'ITS Texas Printing Co. Did Vendor bid every item In section S3A 1 %0Z %OE saA 1 %OZ 1 %OE 1 ON %0Z %0£ ON %0Z 1 %OE 1 S3A %OZ %OE 1 ON %0Z %OE 00 00 Z I E " OT $] 00 $ L£'61/£S1 SL'0£S'£S Total Section Cost 00 L9£'O$ Tharp's Printing I Did Vendor bid every Item in section S3A 1 - %0Z %0Z S3A %OZ 1 %0Z S3A %OZ 1 %O 1 S3A %0Z 1 %OZ 53A %0Z - %0Z 1 S3A %0Z 1 %0Z 1 10'0EZ'0$ 61'290'ZZ$ 00' l 00 "T£T'Z 00'S60'8$ Total Section Cost 00 SL8'6$ sadolanu3 - T NQIIJ3S 1 oos-tsz I3o %fiI I% off 5011000 sadolanu3 pamopu!M 1 00S 110 %I I% Off 501 -1000 pee Jaua31 - E NOIIJ3S i 005-TSZ il0 411' ji Off 501 -1000 AmuopeiS -0 NOI 1% Off 251 -500 I% Off 501 -1000 ! SECTION 5 - Business Cards r% Off 251 -500 I% Off 501 -1000 ! SECTION 6 -Text, Cover, Tag, and l% Off 251 -500 1% Off 501 -1000 145 a I45 o29 sAep 6 sAep Z 2-4 days uo13ein ieD up to $100.00 /item WIIVVI Did Vendor bid I P!9 °N I P!6 °N P!9 °N P!9 °N P!9 ° N uollelnalep sAep £ sAep Z 1 -2 days Flat Fee sz$ No Bid P!9 °N p!9 °N No Bid Calculation o N 2 -5 working days 1 working day 2 working days Calculation JapJo ;o %SZ Did Vendor bid %ot %OZ 1 saA %0t %0Z Calculation oomsz$ 2 days Aep 2 -3 days uoi$eIn IeJ 15% of order Did Vendor bid %I %oe_ P! ° N P!9 °N - P!9 °N 3 -5 working days 1 -2 working days 7 working days Flat Fee 00'0$ %SI %SI PM °N P!e °N 1 - P!9 °N No Bid Total Srrtinn New Formats /Design (DAYS /RANGE) Proof to Department (DAYS) I Delivery after Receipt of PO (DAYS) I Rush Order Charges Flat Fee or Calculation "Rush Order Charges A c - '' C CJ 3 CJ y N `+ W O I - LL . V W( I d r , f .y' cm m „ F a O G l ' 'vyy • i N e i 76 Ott 251 - 500 1 I i i I% Off 501 -1000 � 1 I. pecial Items i i 1 00S - t SZ 110 J J IBfi Off 501 -1000 t • 3 0 $150.00 /hour I p'B oN No Bid No Bid F p18 oN No Bid No Bid No Bid 1 No Bid Calculation 1 Jn04/00'0ST$ $1 /minute I 2 -3 business days 5 -7 business days 2 -3 days sAep S-E sAep Z 2 -3 days aaj laid Oo'0£$ uoller iep alnulw /T$ $60.00 /Hour Aep T 10 working days 5 working days 5 -7 working days 1 working day 5 -7 working days uolleln)leD 50% of entire Job cost plus) Freight Calculation $60.00 /Hour f Auetwop au!luud sexal :ulluud s.01 $30.00 /hour 5 business days 5 -7 business days 2 -3 days sAep Z Aep sAep E Calculation 15% of order Calculation $30.00 /hour E No Bid No Bid No Bid oK RUSH OHUERS No Bid No Bid No Bid No Bid No Bid P ON No Bid No Bid Design and Graphic Set Up Fee , L 1 ime or uelivery Tor Proof (DAYS) 0 al.. o 0 7 V, Q > I 41 O u L Q d C O. a VF 0 9 O Q C C F• 7 N O. 1 -W LL N C O N G .x CO a = W> s !New Formats /Design (DAYS /RANGE) - Proof to Department (DAYS) 1 1 euvery atter Receipt of PO (DAYS) i C Kusn utter charges Flat Fee or Calculation bush Order Charges I Type Set Fee - Flat Fee or Calculation I t type set Fee ({ien)iation: I: 01. 145 3/ Vol. / ___Pg. 3 a_ Vol. 145 Pg. 3 3 CONTRACT AMENDMENT DePelchin Children's Center ARTICLE 1II SERVICES 3.03 Service Provider will provide or perform the following: A. DAILY LIVING SKILLS 1. The Service Provider shall teach each child basic living and social skills such that they are able to appropriately care for themselves and function in the community. B. ASSESSMENT, SERVICE PLANNING AND COORDINATION 1.) Diagnostic Assessment. The Service Provider shall ensure completion of a diagnostic assessment on each child within 30 days of admission. The assessment must address the child's strengths and needs in the following areas: physical, psychological, behavioral, family, social and educational. 2.) Service Planning and Coordination. i. The Service Provider shall develop, coordinate and implement a service plan that addresses the services that will be provided to meet each child's specific needs. ii. The Service Provider shall develop a service plan in accordance with the requirements contained in TJPC- FED -29 -04 Section 500 (Casework and Support Services) and Section 501 (Service Plans). iii. The Service Provider shall ensure that the service plan incorporates and is consistent with: a. Permanency goals identified in the juvenile probation department residential case plan; b. Behavioral goals established by the juvenile probation department; c. Components of the child's Individual Education Plan (IEP) and the Individual Transition Plan (ITP) that are both developed by the school's Admission, Review, and Dismissal (ARD) committee, if appropriate; and d. Components of the CPS transition plan for youth ages 16 -22 which includes Preparation for Adult Living (PAL), Education and Training Vouchers (ETV) and other related services and support for youth who are currently in foster care or transitioning out of care. Additional information is located at http : / /www.dfps.state.tx.us/Child Protection /Transitional Livin Idefault.asp. iv. The Service Provider shall ensure that the service plan includes services to assist a child to transition to a new living arrangement or to new provider services, if applicable. C. ROUTINE 24-HOUR CHILDCARE 1.) Food. i. The Service Provider shall provide food in accordance with requirements of DFPS Child Care Licensing Minimum Standards. ii. The Service Provider shall ensure that each child receives fresh fruits, vegetables and dairy products at least once a day. iii. The Service Provider shall ensure that children have input into meal planning. 2.) Clothing and Personal Items. i. The Service Provider shall maintain an inventory of the child's clothing and personal items that are of substantial and /or sentimental value by: VoL._l__ q-5 p `3 `7 a. Completing an inventory of clothing and personal items at admission, as additional clothing and personal items are purchased or provided, and at discharge for a planned discharge and within thirty (30) days after an unplanned discharge; b. Ensuring that the child (when age and developmentally able) and the Service Provider's staff sign and date the clothing and personal item inventory, except when the clothing and personal item inventory is completed after an unplanned discharge; c. Sending the clothing and personal item inventory with the probation officer or other department designee at discharge for planned discharges; and d. Providing the juvenile probation department with the clothing and personal item inventory within thirty (30) days after an unplanned discharge. ii. The Service Provider shall provide each child with appropriate clothing that at a minimum is: b. In sufficient quantity to ensure an adequate amount of the following: t- shirts, undershirts, underwear, bras, socks, shoes, pants, shirts, skirts, blouses, coats/jackets, sweaters, pajamas, shorts, and other clothing necessary for a child to participate in daily activities; c. Gender and age- appropriate; d. Proportionate to the child's size; e. In good condition, and is not worn -out with holes or tears (not intended by the manufacturer to be part of the item of clothing); and f. Clean and washed on a regular basis. iii. The Service Provider shall allow children to label their clothes with their name or initials. iv. The Service Provider .shall provide each child with appropriate items necessary to meet their hygiene and personal grooming needs by: a. Making grooming products available so that each child is able to maintain good hygiene and grooming practices; b. Ensuring that grooming products meet each child's ethnic hygiene and individual hair care needs; c. Ensuring sufficient hot water is available for daily baths or showers; and d. Providing training/education as necessary to ensure each child understands the concepts of personal hygiene and grooming and what they need to do on a daily basis to achieve and maintain good hygiene and grooming. 3.) Room, Board, and Furnishings. i. The Service Provider shall provide each child with a bed, sheets, towels, blankets, bedspreads, pillows, mattresses and other furnishings necessary to meet the child's needs. The Service Provider shall ensure that the items be kept clean and in good repair. ii. The Service Provider shall ensure that children have personal storage space for their clothing and possessions. The Service Provider shall provide children, who are able to look after their own needs, with individual storage space in their bedrooms for clothing and possessions. iii. The Service Provider shall provide behavioral, gender and age appropriate living arrangements for each child, with the exception of sibling groups, where appropriate, in accordance with DFPS Child Care Licensing Minimum Standards. D. DISCIPLINE AND CRISIS MANAGEMENT 1.) Discipline. i. The Service Provider shall use appropriate authority and discipline practices as necessary to set limits for behavior and help each child develop the capacity for self - control; and Vol. / Pg. -25 ii. The Service Provider shall develop and implement discipline and emergency behavior intervention policies that are consistent with DFPS Child Care Licensing Minimum Standards at http: / /www.dfps.state.tx.us /Child Care/Child Care Standards and Regulations/default.asp, and the Texas Administrative Code, including, but not limited to, the following: a. The Service Provider shall not use, give permission to use, or threaten to use physical discipline with any child. b. The Service Provider shall not threaten the child with loss of visits with family or siblings as a punishment or deterrent to behavior. c. The Service Provider shall not threaten the child with Loss of placement as a punishment or deterrent to behavior. 2.) De- Escalation and Crisis Management. i. The Service Provider shall ensure that all de- escalation techniques are exhausted before utilizing more restrictive and intrusive behavior management or emergency behavior intervention. ii. The Service Provider shall utilize developmentally and age appropriate emergency behavior intervention techniques, as described in DFPS Child Care Licensing Minimum Standards to resolve emergencies. iii. The Service Provider shall manage the facility and milieu in a manner that minimizes disruption during a crisis. E. EDUCATIONAL AND VOCATIONAL ACTIVITIES 1.) Educational Activities. i. The Service Provider shall ensure that each school -aged child placed with the Service Provider pursuant to this Contract attends an educational program accredited by the Texas Education Agency ( "TEA "). The Service Provider may request an exception to this requirement from the juvenile probation department. The Chief Juvenile Probation Officer, or his/her designee may approve the exception request, and such approval must be in writing. ii. Not later than the third (3 calendar day after the date a child is placed in a residential facility, the Service Provider shall notify the school district in which the facility is located. iii. The Service Provider shall maintain and update an education portfolio for each child in the Service Provider's care. The contents of the education portfolio must include, if appropriate: a. School enrollment documents — birth certificate, Social Security card, immunizations, and withdrawal notice from the last school; b. Special Education documents — Admission, Review & Dismissal (ARD) team meeting notes, Individual Education Plan ([EP), Section 504 documents, full individual evaluation and/or other diagnostic assessments; c. Report cards, progress reports, and/or IEP progress reports; d. Transcripts; e. Standardized test result — TAKS /SDAA/LDAA; f. Referrals, notices or other correspondence; g. Pictures; h. Miscellaneous — anything school related not previously listed. iv. The Service Provider shall make the education portfolio readily available to the juvenile probation department on any visit with the child or otherwise, if requested. v. The Service Provider shall document that the report card and progress reports are discussed with each child. vi. The Service Provider shall provide the child's education portfolio to the juvenile probation department at the time a child is discharged from the Service Provider's care regardless of . Vol. q 3 whether the discharge is a planned or an unplanned discharge. The Service Provider must ensure the following: a. The most current educational documents and records are in each child's education portfolio; and b. The child's education portfolio includes the child's current school withdrawal paperwork. vii. The Service Provider shall minimize disruptions to a child's education by scheduling therapy and other appointments outside school hours, whenever possible. 2.) Vocational Activities. The Service Provider shall provide vocational training, support services, activities and skills training (including job readiness), apprenticeships and vocational training opportunities such that each child: i. Has access to appropriate vocational activities and community education programs; ii. Receives the assistance needed to maximize the benefit of these activities; and iii Is provided transportation to vocational activities. F. ROUTINE RECREATIONAL ACTIVITIES 1) The Service Provider shall provide recreational activities such as indoor, outdoor, school, community and religious or spiritual activities for children served under this Contract that are age- appropriate, varied, and are of interest to the child. 2) The Service Provider shall ensure that recreational activities are, at a minimum, supervised in accordance with DFPS Child Care Licensing Minimum Standards and service level requirements contained in the Levels of Care Descriptions (TJPC- FED- 28 -04). 3) The Service Provider shall intervene, as necessary, to reduce the risk and occurrence of any and all injuries. 4) The Service Provider shall ensure that children have input into the types of recreational activities in which they wish to participate. G. TRAVEL 1) The Service Provider shall provide or arrange all travel necessary to ensure a child's access to all necessary medical, mental and vision care for each child, including behavioral healthcare services, recreational, school and school activities, family visits, court hearings, Preparation for Adult Living (PAL) activities, permanency conferences, transition plan meetings, family group conferences, circles of support conferences, and any other services necessary to fulfill the tasks on a child's service plan. 2) A Service Provider who is licensed as a CPA shall arrange and facilitate sibling visits when siblings are at different placements within the same CPA unless the sibling visits are: i. Prohibited by court order; ii. Contrary to the best interest of the children as reflected in any of the service plans of the siblings; or iii. Discouraged by a mental health professional treating any of the siblings. R. CULTURAL COMPETENCE 1) The Service Provider shall provide the contracted components of care with a high level of individual and organizational cultural competence as described below: A) Individual Cultural Competence — The knowledge, skill or attribute one has relative to cultures other than his/her own, that is observable in the consistent patterns of an individual's behavior, interaction and work related activities over time, which contributes to the ability to effectively meet the needs of children and families receiving services. vol. 4 5 Pg. 3 7 B) Organizational Cultural Competence — A set of values, behaviors, attitudes and practices within a system, organization, program or among individuals, which enables staff and volunteers to work effectively with children and families from other cultures. Furthermore, it refers to the staff's ability to honor and respect the beliefs, language, interpersonal styles and behaviors of individuals and families receiving services. I. SERVICE PROVIDER PARTICIPATION 1) The Service Provider shall participate in conferences required by the juvenile probation department which include but are not limited to, medical, school, case planning, permanency planning, transition planning, and legal staffings. 2) The Service Provider shall participate in Preparation for Adult Living (PAL) activities, consistent with the child service or transition plan. 3) The Service Provider shall participate in any other meetings required by the juvenile probation department or a court having jurisdiction over the child and necessary to ensure that the Service Provider is complying with a child's service plan. J. MAINTAINING CONNECTIONS 1) The Service Provider shall make a good faith effort to ensure that children are able to preserve desired and appropriate connections to his or her own cultural identity and community, including religious/spiritual, family, school, and appropriate organizations through on -site or off -site means. 2) The Service Provider shall document all good faith efforts to maintain the child's connections. K PROVIDING TESTIMONY 1) The Service Provider shall ensure that Service Provider's employees and subcontractors appear and testify in judicial proceedings, depositions and administrative hearings relating to a child, at the request of the juvenile probation department. 2) The Service Provider shall, to the extent possible, notify, and/or assist the juvenile probation department in locating, past employees or subcontractors when past employees or subcontractors Providers are needed to appear and testify in accordance with this subsection. The Service Provider is responsible for the cost associated with the requirements of this subsection. L. LEAST RESTRICTIVE SETTING I) The Service Provider shall provide all services in a manner that safeguards the health, welfare and safety of the children in the least restrictive setting possible. Duane Peters, County Judge Date Andd[agos County Ju enile Board Chair Doug Vance, Ex utive Director Juvenile Servi Department Vol . --- 5 Pg.'-_ 3 -as /r 4 - 1 -1 k Date CONTRACT AMENDMENT Pegasus Schools, Inc. ARTICLE III SERVICES 3.03 Service Provider will provide or perform the following: A. DAILY LIVING SKILLS 1. The Service Provider shall teach each child basic living and social skills such that they are able to appropriately care for themselves and function in the community. B. ASSESSMENT, SERVICE PLANNING AND COORDINATION 1.) Diagnostic Assessment. The Service Provider shall ensure completion of a diagnostic assessment on each child within 30 days of admission. The assessment must address the child's strengths and needs in the following areas: physical, psychological, behavioral, family, social and educational. 2.) Service Planning and Coordination. i. The Service Provider shall develop, coordinate and implement a service plan that addresses the services that will be provided to meet each child's specific needs. ii. The Service Provider shall develop a service plan in accordance with the requirements contained in TJPC- FED -29 -04 Section 500 (Casework and Support Services) and Section 501 (Service Plans). iii. The Service Provider shall ensure that the service plan incorporates and is consistent with: a. Permanency goals identified in the juvenile probation department residential case plan; b. Behavioral goals established by the juvenile probation department; c. Components of the child's Individual Education Plan (IEP) and the Individual Transition Plan (1TP) that are both developed by the school's Admission, Review, and Dismissal (ARD) committee, if appropriate; and d. Components of the CPS transition plan for youth ages 16 -22 which includes Preparation for Adult Living (PAL), Education and Training Vouchers (ETV) and other related services and support for youth who are currently in foster care or transitioning out of care. Additional information is located at http : / /www.dfps.state.tx.us/Child Protection/Transitional Living/default.asp. iv. The Service Provider shall ensure that the service plan includes services to assist a child to transition to a new living arrangement or to new provider services, if applicable. C. ROUTINE 24 -HOUR CHILDCARE 1.) Food. i. The Service Provider shall provide food in accordance with requirements of DFPS Child Care Licensing Minimum Standards. ii. The Service Provider shall ensure that each child receives fresh fruits, vegetables and dairy products at least once a day. iii. The Service Provider shall ensure that children have input into meal planning. 2.) Clothing and Personal Items. i. The Service Provider shall maintain an inventory of the child's clothing and personal items that are of substantial and/or sentimental value by: Vol. I y' 6 P 2 9 a. Completing an inventory of clothing and personal items at admission, as additional clothing and personal items are purchased or provided, and at discharge for a planned discharge and within thirty (30) days after an unplanned discharge; b. Ensuring that the child (when age and developmentally able) and the Service Provider's staff sign and date the clothing and personal item inventory, except when the clothing and personal item inventory is completed after an unplanned discharge; c. Sending the clothing and personal item inventory with the probation officer or other department designee at discharge for planned discharges; and d. Providing the juvenile probation department with the clothing and personal item inventory within thirty (30) days after an unplanned discharge. ii. The Service Provider shall provide each child with appropriate clothing that at a minimum is: b. In sufficient quantity to ensure an adequate amount of the following: t- shirts, undershirts, underwear, bras, socks, shoes, pants, shirts, skirts, blouses, coats/jackets, sweaters, pajamas, shorts, and other clothing necessary for a child to participate in daily activities; c. Gender and age - appropriate; d. Proportionate to the child's size; e. In good condition, and is not worn -out with holes or tears (not intended by the manufacturer to be part of the item of clothing); and f. Clean and washed on a regular basis. iii. The Service Provider shall allow children to label their clothes with their name or initials. iv. The Service Provider shall provide each child with appropriate items necessary to meet their hygiene and personal grooming needs by: a. Making grooming products available so that each child is able to maintain good hygiene and grooming practices; b. Ensuring that grooming products meet each child's ethnic hygiene and individual hair care needs; c. Ensuring sufficient hot water is available for daily baths or showers; and d. Providing training/education as necessary to ensure each child understands the concepts of personal hygiene and grooming and what they need to do on a daily basis to achieve and maintain good hygiene and grooming. 3.) Room, Board, and Furnishings. i. The Service Provider shall provide each child with a bed, sheets, towels, blankets, bedspreads, pillows, mattresses and other furnishings necessary to meet the child's needs. The Service Provider shall ensure that the items be kept clean and in good repair. ii. The Service Provider shall ensure that children have personal storage space for their clothing and possessions. The Service Provider shall provide children, who are able to look after their own needs, with individual storage space in their bedrooms for clothing and possessions. iii. The Service Provider shall provide behavioral, gender and age appropriate living arrangements for each child, with the exception of sibling groups, where appropriate, in accordance with DFPS Child Care Licensing Minimum Standards. D. DISCIPLINE AND CRISIS MANAGEMENT 1.) Discipline. i. The Service Provider shall use appropriate authority and discipline practices as necessary to set limits for behavior and help each child develop the capacity for self - control; and Vol. I Lf 5 Pg. l) ii. The Service Provider shall develop and implement discipline and emergency behavior intervention policies that are consistent with DFPS Child Care Licensing Minimum Standards at: http : / /www.dfps.state.tx.us/Child Care /Child Care Standards and Reaulations/default.asp, and the Texas Administrative Code, including, but not limited to, the following: a. The Service Provider shall not use, give permission to use, or threaten to use physical discipline with any child. b The Service Provider shall not threaten the child with loss of visits with family or siblings as a punishment or deterrent to behavior. c. The Service Provider shall not threaten the child with loss of placement as a punishment or deterrent to behavior. 2.) De- Escalation and Crisis Management. i. The Service Provider shall ensure that all de- escalation techniques are exhausted before utilizing more restrictive and intrusive behavior management or emergency behavior intervention. H. The Service Provider shall utilize developmentally and age appropriate emergency behavior intervention techniques, as described in DFPS Child Care Licensing Minimum Standards to resolve emergencies. iii. The Service Provider shall manage the facility and milieu in a manner that minimizes disruption during a crisis. E. EDUCATIONAL AND VOCATIONAL ACTIVITIES 1.) Educational Activities. i. The Service Provider shall ensure that each school -aged child placed with the Service Provider pursuant to this Contract attends an educational program accredited by the Texas Education Agency ( "TEA "). The Service Provider may request an exception to this requirement from the juvenile probation department. The Chief Juvenile Probation Officer, or his/her designee may approve the exception request, and such approval must be in writing. ii. Not later than the third (3 calendar day after the date a child is placed in a residential facility, the Service Provider shall notify the school district in which the facility is located. iii. The Service Provider shall maintain and update an education portfolio for each child in the Service Provider's care. The contents of the education portfolio must include, if appropriate: a. School enrollment documents — birth certificate, Social Security card, immunizations, and withdrawal notice from the last school; b. Special Education documents — Admission, Review & Dismissal (ARD) team meeting notes, Individual Education Plan (IEP), Section 504 documents, full individual evaluation and/or other diagnostic assessments; c. Report cards, progress reports, and/or IEP progress reports; d. Transcripts; e. Standardized test result — TAKS /SDAA/LDAA; f. Referrals, notices or other correspondence; g. Pictures; h. Miscellaneous — anything school related not previously listed. iv. The Service Provider shall make the education portfolio readily available to the juvenile probation department on any visit with the child or otherwise, if requested. v. The Service Provider shall document that the report card and progress reports are discussed with each child. vi. The Service Provider shall provide the child's education portfolio to the juvenile probation department at the time a child is discharged from the Service Provider's care regardless of 1 V/oi. I __ Pg. -- whether the discharge is a planned or an unplanned discharge. The Service Provider must ensure the following: a. The most current educational documents and records are in each child's education portfolio; and b. The child's education portfolio includes the child's current school withdrawal paperwork. vii. The Service Provider shall minimize disruptions to a child's education by scheduling therapy and other appointments outside school hours, whenever possible. 2.) Vocational Activities. The Service Provider shall provide vocational training, support services, activities and skills training (including job readiness), apprenticeships and vocational training opportunities such that each child: i. Has access to appropriate vocational activities and community education programs; ii. Receives the assistance needed to maximize the benefit of these activities; and iii Is provided transportation to vocational activities. F. ROUTINE RECREATIONAL ACTIVITIES 1) The Service Provider shall provide recreational activities such as indoor, outdoor, school, community and religious or spiritual activities for children served under this Contract that are age- appropriate, varied, and are of interest to the child. 2) The Service Provider shall ensure that recreational activities are, at a minimum, supervised in accordance with DFPS Child Care Licensing Minimum Standards and service level requirements contained in the Levels of Care Descriptions (TJPC- FED- 28 -04). 3) The Service Provider shall intervene, as necessary, to reduce the risk and occurrence of any and all injuries. 4) The Service Provider shall ensure that children have input into the types of recreational activities in which they wish to participate. G. TRAVEL 1) The Service Provider shall provide or arrange all travel necessary to ensure a child's access to all necessary medical, mental and vision care for each child, including behavioral healthcare services, recreational, school and school activities, family visits, court hearings, Preparation for Adult Living (PAL) activities, permanency conferences, transition plan meetings, fancily group conferences, circles of support conferences, and any other services necessary to fulfill the tasks on a child's service plan. 2) A Service Provider who is licensed as a CPA shall arrange and facilitate sibling visits when siblings are at different placements within the same CPA unless the sibling visits are: i. Prohibited by court order; ii. Contrary to the best interest of the children as reflected in any of the service plans of the siblings; or iii. Discouraged by a mental health professional treating any of the siblings. IL CULTURAL COMPETENCE 1) The Service Provider shall provide the contracted components of care with a high level of individual and organizational cultural competence as described below: A) Individual Cultural Competence — The knowledge, skill or attribute one has relative to cultures other than his/her own, that is observable in the consistent patterns of an individual's behavior, interaction and work related activities over time, which contributes to the ability to effectively meet the needs of children and families receiving services. .5 4.2-- Vol. -- P g. B) Organizational Cultural Competence — A set of values, behaviors, attitudes and practices within a system, organization, program or among individuals, which enables staff and volunteers to work effectively with children and families from other cultures. Furthermore, it refers to the staff's ability to honor and respect the beliefs, language, interpersonal styles and behaviors of individuals and families receiving services L SERVICE PROVIDER PARTICIPATION 1) The Service Provider shall participate in conferences required by the juvenile probation department which include but are not limited to, medical, school, case planning, permanency planning, transition planning, and legal staffings. 2) The Service Provider shall participate in Preparation for Adult Living (PAL) activities, consistent with the child service or transition plan. 3) The Service Provider shall participate in any other meetings required by the juvenile probation department or a court having jurisdiction over the child and necessary to ensure that the Service Provider is complying with a child's service plan. J. MAINTAINING CONNECTIONS 1) The Service Provider shall make a good faith effort to ensure that children are able to preserve desired and appropriate connections to his or her own cultural identity and community, including religious/spiritual, family, school, and appropriate organizations through on -site or off -site means. 2) The Service Provider shall document all good faith efforts to maintain the child's connections. K. PROVIDING TESTIMONY 1) The Service Provider shall ensure that Service Provider's employees and subcontractors appear and testify in judicial proceedings, depositions and administrative hearings relating to a child, at the request of the juvenile probation department. 2) The Service Provider shall, to the extent possible, notify, and/or assist the juvenile probation department in locating, past employees or subcontractors when past employees or subcontractors Providers are needed to appear and testify in accordance with this subsection. The Service Provider is responsible for the cost associated with the requirements of this subsection. L. LEAST RESTRICTIVE SETTING 1) The Service Provider shall provide all services in a manner that safeguards the health, welfare and safety of the children in the least .-strictive setting possible. Service Provider A', Y.4. ✓1.5, uo- aa Duane Peters, County Judge An Conn t' tuvenile Board Chair Doug Vance, E&ecutive Direc or Juvenile Services Department Vol. ti q S p 4 Date Date Lf -HI Date CONTRACT AMENDMENT Renewed Strength ARTICLE III SERVICES 3.03 Service Provider will provide or perform the following: A. DAILY LIVING SKELLS 1. The Service Provider shall teach each child basic living and social skills such that they are able to appropriately care for themselves and function in the community. B. ASSESSMENT, SERVICE PLANNING AND COORDINATION 1.) Diagnostic Assessment. The Service Provider shall ensure completion of a diagnostic assessment on each child within 30 days of admission. The assessment must address the child's strengths and needs in the following areas: physical, psychological, behavioral, family, social and educational. 2.) Service Planning and Coordination. i. The Service Provider shall develop, coordinate and implement a service plan that addresses the services that will be provided to meet each child's specific needs. ii. The Service Provider shall develop a service plan in accordance with the requirements contained in TJPC - FED -29 -04 Section 500 (Casework and Support Services) and Section 501 (Service Plans). iii. The Service Provider shall ensure that the service plan incorporates and is consistent with: a. Permanency goals identified in the juvenile probation department residential case plan; b. Behavioral goals established by the juvenile probation department; c. Components of the child's Individual Education Plan (IEP) and the Individual Transition Plan (ITP) that are both developed by the school's Admission, Review, and Dismissal (ARD) committee, if appropriate; and d. Components of the CPS transition plan for youth ages 16 -22 which includes Preparation for Adult Living (PAL), Education and Training Vouchers (ETV) and other related services and support for youth who are currently in foster care or transitioning out of care. Additional information is located at http : / /www.dfps.state.tx.us/Child Protection/Transitional Living/default.asr iv. The Service Provider shall ensure that the service plan includes services to assist a child to transition to a new living arrangement or to new provider services, if applicable. C. ROUTINE 24-HOUR CHILDCARE 1.) Food. i. The Service Provider shall provide food in accordance with requirements of DFPS Child Care Licensing Minimum Standards. ii. The Service Provider shall ensure that each child receives fresh fruits, vegetables and dairy products at least once a day. The Service Provider shall ensure that children have input into meal planning. 2.) Clothing and Personal Items. 1 The Service Provider shall maintain an inventory of the child's clothing and personal items that are of substantial and/or sentimental value by: Vol. l 45 pg. ; a. Completing an inventory of clothing and personal items at admission, as additional clothing and personal items are purchased or provided, and at discharge for a planned discharge and within thirty (30) days after an unplanned discharge; b. Ensuring that the child (when age and developmentally able) and the Service Provider's staff sign and date the clothing and personal item inventory, except when the clothing and personal item inventory is completed after an unplanned discharge; c. Sending the clothing and personal item inventory with the probation officer or other department designee at discharge for planned discharges; and d. Providing the juvenile probation department with the clothing and personal item inventory within thirty (30) days after an unplanned discharge. ii. The Service Provider shall provide each child with appropriate clothing that at a minimum is: b. In sufficient quantity to ensure an adequate amount of the following: t- shirts, undershirts, underwear, bras, socks, shoes, pants, shirts, skirts, blouses, coats /jackets, sweaters, pajamas, shorts, and other clothing necessary for a child to participate in daily activities; c. Gender and age- appropriate; d. Proportionate to the child's size; e. In good condition, and is not worn -out with holes or tears (not intended by the manufacturer to be part of the item of clothing); and f. Clean and washed on a regular basis. iii. The Service Provider shall allow children to label their clothes with their name or initials. iv. The Service Provider shall provide each child with appropriate items necessary to meet their hygiene and personal grooming needs by: a. Making grooming products available so that each child is able to maintain good hygiene and grooming practices; b. Ensuring that grooming products meet each child's ethnic hygiene and individual hair care needs; c. Ensuring sufficient hot water is available for daily baths or showers; and d. Providing training/education as necessary to ensure each child understands the concepts of personal hygiene and grooming and what they need to do on a daily basis to achieve and maintain good hygiene and grooming. 3.) Room, Board, and Furnishings. i. The Service Provider shall provide each child with a bed, sheets, towels, blankets, bedspreads, pillows, mattresses and other furnishings necessary to meet the child's needs. The Service Provider shall ensure that the items be kept clean and in good repair. ii. The Service Provider shall ensure that children have personal storage space for their clothing and possessions. The Service Provider shall provide children, who are able to look after their own needs, with individual storage space in their bedrooms for clothing and possessions. iii. The Service Provider shall provide behavioral, gender and age appropriate living arrangements for each child, with the exception of sibling groups, where appropriate, in accordance with DFPS Child Care Licensing Minimum Standards. D. DISCIPLINE AND CRISIS MANAGEMENT 1.) Discipline. i. The Service Provider shall use appropriate authority and discipline practices as necessary to set limits for behavior and help each child develop the capacity for self - control; and vol. 1 5 Pg. 5 ii. The Service Provider shall develop and implement discipline and emergency behavior intervention policies that are consistent with DFPS Child Care Licensing Minimum Standards at: http : / /www.dfps.state.tx.us/Child Care/Child Care Standards and Regulations/default. asp, and the Texas Administrative Code, including, but not limited to, the following: a. The Service Provider shall not use, give permission to use, or threaten to use physical discipline with any child. b. The Service Provider shall not threaten the child with loss of visits with family or siblings as a punishment or deterrent to behavior. c. The Service Provider shall not threaten the child with loss of placement as a punishment or deterrent to behavior. 2.) De and Crisis Management. i. The Service Provider shall ensure that all de- escalation techniques are exhausted before utilizing more restrictive and intrusive behavior management or emergency behavior intervention. ii. The Service Provider shall utilize developmentally and age appropriate emergency behavior intervention techniques, as described in DFPS Child Care Licensing Minimum Standards to resolve emergencies. iii. The Service Provider shall manage the facility and milieu in a manner that minimizes disruption during a crisis. E. EDUCATIONAL AND VOCATIONAL ACTIVITIES 1.) Educational Activities. i. The Service Provider shall ensure that each school -aged child placed with the Service Provider pursuant to this Contract attends an educational program accredited by the Texas Education Agency ( "TEA "). The Service Provider may request an exception to this requirement from the juvenile probation department. The Chief Juvenile Probation Officer, or his/her designee may approve the exception request, and such approval must be in writing. ii. Not later than the third (3r calendar day after the date a child is placed in a residential facility, the Service Provider shall notify the school district in which the facility is located. iii. The Service Provider shall maintain and update an education portfolio for each child in the Service Provider's care. The contents of the education portfolio must include, if appropriate: a. School enrollment documents — birth certificate, Social Security card, immunizations, and withdrawal notice from the last school; b. Special Education documents — Admission, Review & Dismissal (ARD) team meeting notes, Individual Education Plan (IEP), Section 504 documents, full individual evaluation and/or other diagnostic assessments; c. Report cards, progress reports, and/or IEP progress reports; d. Transcripts; e. Standardized test result — TAKS /SDAA/LDAA; f. Referrals, notices or other correspondence; g. Pictures; h. Miscellaneous — anything school related not previously listed. iv. The Service Provider shall make the education portfolio readily available to the juvenile probation department on any visit with the child or otherwise, if requested. v. The Service Provider shall document that the report card and progress reports are discussed with each child. vi. The Service Provider shall provide the child's education portfolio to the juvenile probation department at the time a child is discharged from the Service Provider's care regardless of Vol. 45 Pg.__±__ whether the discharge is a planned or an unplanned discharge. The Service Provider must ensure the following: a. The most current educational documents and records are in each child's education portfolio; and b. The child's education portfolio includes the child's current school withdrawal paperwork. vii. The Service Provider shall minimize disruptions to a child's education by scheduling therapy and other appointments outside school hours, whenever possible. 2.) Vocational Activities. The Service Provider shall provide vocational training, support services, activities and skills training (including job readiness), apprenticeships and vocational training opportunities such that each child: i. Has access to appropriate vocational activities and community education programs; ii. Receives the assistance needed to maximize the benefit of these activities; and iii Is provided transportation to vocational activities. F. ROUTINE RECREATIONAL ACTIVITIES 1) The Service Provider shall provide recreational activities such as indoor, outdoor, school, community and religious or spiritual activities for children served under this Contract that are age- appropriate, varied, and are of interest to the child. 2) The Service Provider shall ensure that recreational activities are, at a minimum, supervised in accordance with DFPS Child Care Licensing Minimum Standards and service level requirements contained in the Levels of Care Descriptions (TJPC- FED- 28 -04). 3) The Service Provider shall intervene, as necessary, to reduce the risk and occurrence of any and all injuries. 4) The Service Provider shall ensure that children have input into the types of recreational activities in which they wish to participate. G. TRAVEL 1) The Service Provider shall provide or arrange all travel necessary to ensure a child's access to all necessary medical, mental and vision care for each child, including behavioral healthcare services, recreational, school and school activities, family visits, court hearings, Preparation for Adult Living ( PAL) activities, permanency conferences, transition plan meetings, family group conferences, circles of support conferences, and any other services necessary to fulfill the tasks on a child's service plan. 2) A Service Provider who is licensed as a CPA shall arrange and facilitate sibling visits when siblings are at different placements within the same CPA unless the sibling visits are: i. Prohibited by court order; ii. Contrary to the best interest of the children as reflected in any of the service plans of the siblings; or iii. Discouraged by a mental health professional treating any of the siblings. H. CULTURAL COMPETENCE 1) The Service Provider shall provide the contracted components of care with a high level of individual and organizational cultural competence as described below: A) Individual Cultural Competence — The knowledge, skill or attribute one has relative to cultures other than his/her own, that is observable in the consistent patterns of an individual's behavior, interaction and work related activities over time, which contributes to the ability to effectively meet the needs of children and families receiving services. 14'5 pg. 4-1 B) Organizational Cultural Competence — A set of values, behaviors, attitudes and practices within a system, organization, program or among individuals, which enables staff and volunteers to work effectively with children and families from other cultures. Furthermore, it refers to the staff's ability to honor and respect the beliefs, language, interpersonal styles and behaviors of individuals and families receiving services. L SERVICE PROVIDER PARTICIPATION 1) The Service Provider shall participate in conferences required by the juvenile probation department which include but are not limited to, medical, school, case planning, permanency planning, transition planning, and legal staffings. 2) The Service Provider shall participate in Preparation for Adult Living (PAL) activities, consistent with the child service or transition plan. 3) The Service Provider shall participate in any other meetings required by the juvenile probation department or a court having jurisdiction over the child and necessary to ensure that the Service Provider is complying with a child's service plan. J. MAINTAINING CONNECTIONS 1) The Service Provider shall make a good faith effort to ensure that children are able to preserve desired and appropriate connections to his or her own cultural identity and community, including religious/spiritual, family, school, and appropriate organi7Ations through on -site or off -site means. 2) The Service Provider shall document all good faith efforts to maintain the child's connections. K. PROVIDING TESTIMONY 1) The Service Provider shall ensure that Service Provider's employees and subcontractors appear and testify in judicial proceedings, depositions and administrative hearings relating to a child, at the request of the juvenile probation department. 2) The Service Provider shall, to the extent possible, notify, and/or assist the juvenile probation department in locating, past employees or subcontractors when past employees or subcontractors Providers are needed to appear and testify in accordance with this subsection. The Service Provider is responsible for the cost associated with the requirements of this subsection. L. LEAST RESTRICTIVE SETTING 1) The Service Provider shall provide all services in a manner that safeguards the health, welfare and saf . of the children in the least restrictive setting possible. Se 'ce Pro Ter l� Duane Peters, County Judge Date And s County J enile Board Chair Doug Vance, Ejecutive Director Date Juvenile Services Department V ol. 1 45 LE Date CONTRACT AMENDMENT Shoreline, Inc. ARTICLE III SERVICES 3.03 Service Provider will provide or perform the following: A. DAILY LIVING SKILLS 1. The Service Provider shall teach each child basic living and social skills such that they are able to appropriately care for themselves and fimction in the community. B. ASSESSMENT, SERVICE PLANNING AND COORDINATION 1.) Diagnostic Assessment. The Service Provider shall ensure completion of a diagnostic assessment on each child within 30 days of admission. The assessment must address the child's strengths and needs in the following areas: physical, psychological, behavioral, family, social and educational. 2.) Service Planning and Coordination. i. The Service Provider shall develop, coordinate and implement a service plan that addresses the services that will be provided to meet each child's specific needs. ii. The Service Provider shall develop a service plan in accordance with the requirements contained in TJPC - FED -29 -04 Section 500 (Casework and Support Services) and Section 501 (Service Plans). iii. The Service Provider shall ensure that the service plan incorporates and is consistent with: a. Permanency goals identified in the juvenile probation department residential case plan; b. Behavioral goals established by the juvenile probation department; c. Components of the child's Individual Education Plan (IEP) and the Individual Transition Plan (ITP) that are both developed by the school's Admission, Review, and Dismissal (ARD) committee, if appropriate; and d. Components of the CPS transition plan for youth ages 16-22 which includes Preparation for Adult Living (PAL), Education and Training Vouchers (ETV) and other related services and support for youth who are currently in foster care or transitioning out of care. Additional information is located at http : / /www.dfps.state.tx.us/Child Protection/Transitional Living/default.asp. iv. The Service Provider shall ensure that the service plan includes services to assist a child to transition to a new living arrangement or to new provider services, if applicable. C. ROUTINE 24-HOUR CHILDCARE 1.) Food. i. The Service Provider shall provide food in accordance with requirements of DFPS Child Care Licensing Minimum Standards. ii. The Service Provider shall ensure that each child receives fresh fruits, vegetables and dairy products at least once a day. iii. The Service Provider shall ensure that children have input into meal planning. 2.) Clothing and Personal Items. i. The Service Provider shall maintain an inventory of the child's clothing and personal items that are of substantial and/or sentimental value by: Vol. I45 p 49 a. Completing an inventory of clothing and personal items at admission, as additional clothing and personal items are purchased or provided, and at discharge for a planned discharge and within thirty (30) days after an unplanned discharge; b. Ensuring that the child (when age and developmentally able) and the Service Provider's staff sign and date the clothing and personal item inventory, except when the clothing and personal item inventory is completed after an unplanned discharge; c. Sending the clothing and personal item inventory with the probation officer or other department designee at discharge for planned discharges; and d. Providing the juvenile probation department with the clothing and personal item inventory within thirty (30) days after an unplanned discharge. The Service Provider shall provide each child with appropriate clothing that at a minimum is: b. In sufficient quantity to ensure an adequate amount of the following: t- shirts, undershirts, underwear, bras, socks, shoes, pants, shirts, skirts, blouses, coats/jackets, sweaters, pajamas, shorts, and other clothing necessary for a child to participate in daily activities; c. Gender and age - appropriate; d. Proportionate to the child's size; e. In good condition, and is not wom -out with holes or tears (not intended by the manufacturer to be part of the item of clothing); and f. Clean and washed on a regular basis. iii. The Service Provider shall allow children to label their clothes with their name or initials. iv. The Service Provider shall provide each child with appropriate items necessary to meet their hygiene and personal grooming needs by: a. Making grooming products available so that each child is able to maintain good hygiene and grooming practices; b. Ensuring that grooming products meet each child's ethnic hygiene and individual hair care needs; c. Ensuring sufficient hot water is available for daily baths or showers; and d. Providing trainingleducation as necessary to ensure each child understands the concepts of personal hygiene and grooming and what they need to do on a daily basis to achieve and maintain good hygiene and grooming. 3.) Room, Board, and Furnishings. i. The Service Provider shall provide each child with a bed, sheets, towels, blankets, bedspreads, pillows, mattresses and other furnishings necessary to meet the child's needs. The Service Provider shall ensure that the items be kept clean and in good repair. il. The Service Provider shall ensure that children have personal storage space for their clothing and possessions. The Service Provider shall provide children, who are able to look after their own needs, with individual storage space in their bedrooms for clothing and possessions. iii. The Service Provider shall provide behavioral, gender and age appropriate living arrangements for each child, with the exception of sibling groups, where appropriate, in accordance with DFPS Child Care Licensing Minimum Standards. D. DISCIPLINE AND CRISIS MANAGEMENT 1.) Discipline. i. The Service Provider shall use appropriate authority and discipline practices as necessary to set limits for behavior and help each child develop the capacity for self- control; and Vol. 1 45 Pg. 6 0 ii. The Service Provider shall develop and implement discipline and emergency behavior intervention policies that are consistent with DFPS Child Care Licensing Minimum Standards at: h ttp://www.dfps.state.tx.us/Child Care/Child Care Standards and Reaulations/default.ase, and the Texas Administrative Code, including, but not limited to, the following: a. The Service Provider shall not use, give permission to use, or threaten to use physical discipline with any child. b. The Service Provider shall not threaten the child with loss of visits with family or siblings ' as a punishment or deterrent to behavior. c. The Service Provider shall not threaten the child with loss of placement as a punishment or deterrent to behavior. 2.) De Escalation and Crisis Management. i. The Service Provider shall ensure that all de- escalation techniques are exhausted before utilizing more restrictive and intrusive behavior management or emergency behavior intervention. ii. The Service Provider shall utilize developmentally and age appropriate emergency behavior intervention techniques, as described in DFPS Child Care Licensing Minimum Standards to resolve emergencies. iii. The Service Provider shall manage the facility and milieu in a manner that minimizes disruption during a crisis. E. EDUCATIONAL AND VOCATIONAL ACTIVITIES 1.) Educational Activities. i. The Service Provider shall ensure that each school -aged child placed with the Service Provider pursuant to this Contract attends an educational program accredited by the Texas Education Agency ( "TEA "). The Service Provider may request an exception to this requirement from the juvenile probation department. The Chief Juvenile Probation Officer, or his/her designee may approve the exception request, and such approval must be in writing. ii. Not later than the third (3r calendar day after the date a child is placed in a residential facility, the Service Provider shall notify the school district in which the facility is located. iii. The Service Provider shall maintain and update an education portfolio for each child in the Service Provider's care. The contents of the education portfolio must include, if appropriate: a. School enrollment documents — birth certificate, Social Security card, immunizations, and withdrawal notice from the last school; b. Special Education documents — Admission, Review & Dismissal (ARD) team meeting notes, Individual Education Plan (LEP), Section 504 documents, full individual evaluation and/or other diagnostic assessments; c. Report cards, progress reports, and/or LEP progress reports; d. Transcripts; e. Standardized test result — TAKS /SDAA/LDAA; f. Referrals, notices or other correspondence; g. Pictures; h. Miscellaneous — anything school related not previously listed. iv. The Service Provider shall make the education portfolio readily available to the juvenile probation department on any visit with the child or otherwise, if requested. v. The Service Provider shall document that the report card and progress reports are discussed with each child. vi. The Service Provider shall provide the child's education portfolio to the juvenile probation department at the time a child is discharged from the Service Provider's care regardless of Vol. I' — pg. 5 whether the discharge is a planned or an unplanned discharge. The Service Provider must ensure the following: a. The most current educational documents and records are in each child's education portfolio; and b. The child's education portfolio includes the child's current school withdrawal paperwork. vii. The Service Provider shall minimize disruptions to a child's education by scheduling therapy and other appointments outside school hours, whenever possible. 2.) Vocational Activities. The Service Provider shall provide vocational training, support services, activities and skills training (including job readiness), apprenticeships and vocational training opportunities such that each child: i. Has access to appropriate vocational activities and community education programs; ii. Receives the assistance needed to maximize the benefit of these activities; and iii Is provided transportation to vocational activities. F. ROUTINE RECREATIONAL ACTIVITIES 1) The Service Provider shall provide recreational activities such as indoor, outdoor, school, community and religious or spiritual activities for children served under this Contract that are age- appropriate, varied, and are of interest to the child. 2) The Service Provider shall ensure that recreational activities are, at a minimum, supervised in accordance with DFPS Child Care Licensing Minimum Standards and service level requirements contained in the Levels of Care Descriptions (TJPC- FED- 28 -04). 3) The Service Provider shall intervene, as necessary, to reduce the risk and occurrence of any and all injuries. 4) The Service Provider shall ensure that children have input into the types of recreational activities in which they wish to participate. G. TRAVEL 1) The Service Provider shall provide or arrange all travel necessary to ensure a child's access to all necessary medical, mental and vision care for each child, including behavioral healthcare services, recreational, school and school activities, family visits, court hearings, Preparation for Adult Living (PAL) activities, permanency conferences, transition plan meetings, family group conferences, circles of support conferences, and any other services necessary to fulfill the tasks on a child's service plan. 2) A Service Provider who is licensed as a CPA shall arrange and facilitate sibling visits when siblings are at different placements within the same CPA unless the sibling visits are: i. Prohibited by court order; ii. Contrary to the best interest of the children as reflected in any of the service plans of the siblings; or iii. Discouraged by a mental health professional treating any of the siblings. 11. CULTURAL COMPETENCE 1) The Service Provider shall provide the contracted components of care with a high level of individual and organizational cultural competence as described below: A) Individual Cultural Competence — The knowledge, skill or attribute one has relative to cultures other than his/her own, that is observable in the consistent pattems of an individual's behavior, interaction and work related activities over time, which contributes to the ability to effectively meet the needs of children and families receiving services. Vol. 1 4S p 62 B) Organizational Cultural Competence — A set of values, behaviors, attitudes and practices within a system, organization, program or among individuals, which enables staff and volunteers to work effectively with children and families from other cultures. Furthermore, it refers to the staff's ability to honor and respect the beliefs, language, interpersonal styles and behaviors of individuals and families receiving services. L SERVICE PROVIDER PARTICIPATION I) The Service Provider shall participate in conferences required by the juvenile probation department which include but are not limited to, medical, school, case planning, permanency planning, transition planning, and legal staffings. 2) The Service Provider shall participate in Preparation for Adult Living (PAL) activities, consistent with the child service or transition plan. 3) The Service Provider shall participate in any other meetings required by the juvenile probation department or a court having jurisdiction over the child and necessary to ensure that the Service Provider is complying with a child's service plan. d. MAINTAINING CONNECTIONS 1) The Service Provider shall make a good faith effort to ensure that children are able to preserve desired and appropriate connections to his or her own cultural identity and community, including religious/spiritual, family, school, and appropriate organizations through on -site or off -site means. 2) The Service Provider shall document all good faith efforts to maintain the child's connections. K. PROVIDING TESTIMONY 1) The Service Provider shall ensure that Service Provider's employees and subcontractors appear and testify in judicial proceedings, depositions and administrative hearings relating to a child, at the request of the juvenile probation department. 2) The Service Provider shalt, to the extent possible, notify, and/or assist the juvenile probation department in locating, past employees or subcontractors when past employees or subcontractors Providers are needed to appear and testify in accordance with this subsection. The Service Provider is responsible for the cost associated with the requirements of this subsection. L. LEAST RESTRICTIVE SETTING 1) The Service Provider shall provide all services in a manner that safeguards the health, welfare and safety of the children in the least restrictive setting possible. Service Provider Date Duane Peters, County Judge Date And Brazos County Juvenile Board Chair Doug Vance, Executive Director Date Juvenile Services Department Wt. _ '-f 5 Pg. 53 CONTRACT AMENDMENT Therapeutic Family Life ARTICLE III SERVICES 3.03 Service Provider will provide or perform the following: A. DAILY LIVING SKILLS 1. The Service Provider shall teach each child basic living and social skills such that they are able to appropriately care for themselves and function in the community. B. ASSESSMENT, SERVICE PLANNING AND COORDINATION 1.) Diagnostic Assessment. The Service Provider shall ensure completion of a diagnostic assessment on each child within 30 days of admission. The assessment must address the child's strengths and needs in the following areas: physical, psychological, behavioral, family, social and educational. 2.) Service Planning and Coordination. i. The Service Provider shall develop, coordinate and implement a service plan that addresses the services that will be provided to meet each child's specific needs. ii. The Service Provider shall develop a service plan in accordance with the requirements contained in TJPC- FED -29 -04 Section 500 (Casework and Support Services) and Section 501 (Service Plans). iii. The Service Provider shall ensure that the service plan incorporates and is consistent with: a. Permanency goals identified in the juvenile probation department residential case plan; b. Behavioral goals established by the juvenile probation department; c. Components of the child's Individual Education Plan (IEP) and the Individual Transition Plan (ITP) that are both developed by the school's Admission, Review, and Dismissal (ARD) committee, if appropriate; and d. Components of the CPS transition plan for youth ages 16 -22 which includes Preparation for Adult Living (PAL), Education and Training Vouchers (ETV) and other related services and support for youth who are currently in foster care or transitioning out of care. Additional information is located at http : / /www.dfps.state.tx.us/Child Protection/Transitional Livinp,/default.asp. iv. The Service Provider shall ensure that the service plan includes services to assist a child to transition to a new living arrangement or to new provider services, if applicable. C. ROUTINE 24-HOUR CHILDCARE 1.) Food. i. The Service Provider shall provide food in accordance with requirements of DFPS Child Care Licensing Minimum Standards. ii. The Service Provider shall ensure that each child receives fresh fruits, vegetables and dairy products at least once a day. iii. The Service Provider shall ensure that children have input into meal planning. 2.) Clothing and Personal Items. i. The Service Provider shall maintain an inventory of the child's clothing and personal items that are of substantial and /or sentimental value by: Vol. i45 pg. 5 —. a. Completing an inventory of clothing and personal items at admission, as additional clothing and personal items are purchased or provided, and at discharge for a planned discharge and within thirty (30) days after an unplanned discharge; b. Ensuring that the child (when age and developmentally able) and the Service Provider's staff sign and date the clothing and personal item inventory, except when the clothing and personal item inventory is completed after an unplanned discharge; c. Sending the clothing and personal item inventory with the probation officer or other department designee at discharge for planned discharges; and d. Providing the juvenile probation department with the clothing and personal item inventory within thirty (30) days after an unplanned discharge. ii. The Service Provider shall provide each child with appropriate clothing that at a minimum is: b. In sufficient quantity to ensure an adequate amount of the following: t- shirts, undershirts, underwear, bras, socks, shoes, pants, shirts, skirts, blouses, coats /jackets, sweaters, pajamas, shorts, and other clothing necessary for a child to participate in daily activities; c. Gender and age- appropriate; d. Proportionate to the child's size; e. In good condition, and is not worn-out with holes or tears (not intended by the manufacturer to be part of the item of clothing); and f. Clean and washed on a regular basis. iii. The Service Provider shall allow children to label their clothes with their name or initials. iv. The Service Provider shall provide each child with appropriate items necessary to meet their hygiene and personal grooming needs by: a. Making grooming products available so that each child is able to maintain good hygiene and grooming practices; b. Ensuring that grooming products meet each child's ethnic hygiene and individual hair care needs; c. Ensuring sufficient hot water is available for daily baths or showers; and d. Providing training/education as necessary to ensure each child understands the concepts of personal hygiene and grooming and what they need to do on a daily basis to achieve and maintain good hygiene and grooming. 3.) Room, Board, and Furnishings. i. The Service Provider shall provide each child with a bed, sheets, towels, blankets, bedspreads, pillows, mattresses and other furnishings necessary to meet the child's needs. The Service Provider shall ensure that the items he kept clean and in good repair. ii. The Service Provider shall ensure that children have personal storage space for their clothing and possessions. The Service Provider shall provide children, who are able to look after their own needs, with individual storage space in their bedrooms for clothing and possessions. iii. The Service Provider shall provide behavioral, gender and age appropriate living arrangements for each child, with the exception of sibling groups, where appropriate, in accordance with DFPS Child Care Licensing Minimum Standards. D. DISCIPLINE AND CRISIS MANAGEMENT l.) Discipline. i. The Service Provider shall use appropriate authority and discipline practices as necessary to set limits for behavior and help each child develop the capacity for self- control; and Vol I /45 Pg. 55 ii. The Service Provider shall develop and implement discipline and emergency behavior intervention policies that are consistent with DFPS Child Care Licensing Minimum Standards at: ht tp: / /www.dfps.state.tx.us/Child Care/Childsare Standards and Regulations /default.asp, and the Texas Administrative Code, including, but not limited to, the following: a. The Service Provider shall not use, give permission to use, or threaten to use physical discipline with any child. b. The Service Provider shall not threaten the child with loss of visits with family or siblings as a punishment or deterrent to behavior. c. The Service Provider shall not threaten the child with toss of placement as a punishment or deterrent to behavior. 2.) De- Escalation and Crisis Management. i. The Service Provider shall ensure that all de- escalation techniques are exhausted before utilizing more restrictive and intrusive behavior management or emergency behavior intervention. H. The Service Provider shall utilize developmentally and age appropriate emergency behavior intervention techniques, as described in DFPS Child Care Licensing Minimum Standards to resolve emergencies. iii. The Service Provider shall manage the facility and milieu in a manner that minimizes disruption during a crisis. E. EDUCATIONAL AND VOCATIONAL ACTIVITIES 1.) Educational Activities. i. The Service Provider shall ensure that each school -aged child placed with the Service Provider pursuant to this Contract attends an educational program accredited by the Texas Education Agency ( "TEA "). The Service Provider may request an exception to this requirement from the juvenile probation department. The Chief Juvenile Probation Officer, or his /her designee may approve the exception request, and such approval must be in writing. ii. Not later than the third (3`) calendar day after the date a child is placed in a residential facility, the Service Provider shall notify the school district in which the facility is located. iii. The Service Provider shall maintain and update an education portfolio for each child in the Service Provider's care. The contents of the education portfolio must include, if appropriate: a. School enrollment documents — birth certificate, Social Security card, immunizations, and withdrawal notice from the last school; b. Special Education documents — Admission, Review & Dismissal (ARD) team meeting notes, Individual Education Plan (IEP), Section 504 documents, full individual evaluation and/or other diagnostic assessments; c. Report cards, progress reports, and/or IEP progress reports; d. Transcripts; e. Standardized test result — TAKS /SDAA/LDAA; f. Referrals, notices or other correspondence; g. Pictures; h. Miscellaneous — anything school related not previously listed. iv. The Service Provider shall make the education portfolio readily available to the juvenile probation department on any visit with the child or otherwise, if requested. v. The Service Provider shall document that the report card and progress reports are discussed with each child. vi. The Service Provider shall provide the child's education portfolio to the juvenile probation department at the time a child is discharged from the Service Provider's care regardless of 5 Vol. Pg. whether the discharge is a planned or an unplanned discharge. The Service Provider must ensure the following: a. The most current educational documents and records are in each child's education portfolio; and b. The child's education portfolio includes the child's current school withdrawal paperwork. vii. The Service Provider shall minimize disruptions to a child's education by scheduling therapy and other appointments outside school hours, whenever possible. 2.) Vocational Activities. The Service Provider shall provide vocational training, support services, activities and skills training (including job readiness), apprenticeships and vocational training opportunities such that each child: i. Has access to appropriate vocational activities and community education programs; ii. Receives the assistance needed to maximize the benefit of these activities; and iii Is provided transportation to vocational activities. F. ROUTINE RECREATIONAL ACTIVITIES 1) The Service Provider shall provide recreational activities such as indoor, outdoor, school, community and religious or spiritual activities for children served under this Contract that are ages- appropriate, varied, and are of interest to the child. 2) The Service Provider shall ensure that recreational activities are, at a minimum, supervised in accordance with DFPS Child Care Licensing Minimum Standards and service level requirements contained in the Levels of Care Descriptions (TIPC- FED- 28 -04). 3) The Service Provider shall intervene, as necessary, to reduce the risk and occurrence of any and all injuries. 4) The Service Provider shall ensure that children have input into the types of recreational activities in which they wish to participate. G. TRAVEL I) The Service Provider shall provide or arrange all travel necessary to ensure a child's access to all necessary medical, mental and vision care for each child, including behavioral healthcare services, recreational, school and school activities, family visits, court hearings, Preparation for Adult Living (PAL) activities, permanency conferences, transition plan meetings, family group conferences, circles of support conferences, and any other services necessary to fulfill the tasks on a child's service plan. 2) A Service Provider who is licensed as a CPA shall arrange and facilitate sibling visits when siblings are at different placements within the same CPA unless the sibling visits are: i. Prohibited by court order; ii. Contrary to the best interest of the children as reflected in any of the service plans of the siblings; or iii. Discouraged by a mental health professional treating any of the siblings. H. CULTURAL COMPETENCE i) The Service Provider shall provide the contracted components of care with a high level of individual and organizational cultural competence as described below: A) Individual Cultural Competence — The knowledge, skill or attribute one has relative to cultures other than his/her own, that is observable in the consistent patterns of an individual's behavior, interaction and work related activities over time, which contributes to the ability to effectively meet the needs of children and families receiving services. V ol. B) Organizational Cultural Competence — A set of values, behaviors, attitudes and practices within a system, organization, program or among individuals, which enables staff and volunteers to work. . effectively with children and families from other cultures. Furthermore, it refers to the staff's ability to honor and respect the beliefs, language, interpersonal styles and behaviors of individuals and families receiving services. L SERVICE PROVIDER PARTICIPATION 1) The Service Provider shall participate in conferences required by the juvenile probation department which include but are not limited to, medical, school, case planning, permanency planning, transition planning, and legal staffings. 2) The Service Provider shall participate in Preparation for Adult Living (PAL) activities, consistent with the child service or transition plan. 3) The Service Provider shall participate in any other meetings required by the juvenile probation department or a court having jurisdiction over the child and necessary to ensure that the Service Provider is complying with a child's service plan. J. MAINTAINING CONNECTIONS 1) The Service Provider shall make a good faith effort to ensure that children are able to preserve desired and appropriate connections to his or her own cultural identity and community, including religious/spiritual, family, school, and appropriate organizations through on -site or off -site means. 2) The Service Provider shall document all good faith efforts to maintain the child's connections. K. PROVIDING TESTIMONY 1) The Service Provider shall ensure that Service Provider's employees and subcontractors appear and testify in judicial proceedings, depositions and administrative hearings relating to a child, at the request of the juvenile probation department. 2) The Service Provider shall, to the extent possible, notify, and/or assist the juvenile probation department in locating, past employees or subcontractors when past employees or subcontractors Providers are needed to appear and testify in accordance with this subsection. The Service Provider is responsible for the cost associated with the requirements of this subsection. L. LEAST RESTRICTIVE SETTING 1) The Service Provider shall provide all services in a manner that safeguards the health, welfare and safety of the children in the least restrictive setting possible. Service Provider Duane Peters, County Judge And razog County Ju.cgnile Board Chair Doug Vance, Ex tive Director Date Juvenile Services Department Date Vol. 1 � S 8` ; Pg. 3 -0.29'-// Date CONTRACT AMENDMENT Unity Children's Home ARTICLE III SERVICES 3.03 Service Provider will provide or perform the following: A. DAILY LIVING SKILLS 1. The Service Provider shall teach each child basic living and social skills such that they are able to appropriately care for themselves and function in the community. B. ASSESSMENT, SERVICE PLANNING AND COORDINATION 1.) Diagnostic Assessment. The Service Provider shall ensure completion of a diagnostic assessment on each child within 30 days of admission. The assessment must address the child's strengths and needs in the following areas: physical, psychological, behavioral, family, social and educational. . 2.) Service Planning and Coordination. i. The Service Provider shall develop, coordinate and implement a service plan that addresses the services that will be provided to meet each child's specific needs. ii. The Service Provider shall develop a service plan in accordance with the requirements contained in TJPC - FED - - Section 500 (Casework and Support Services) and Section 501 (Service Plans). iii. The Service Provider shall ensure that the service plan incorporates and is consistent with: a. Permanency goals identified in the juvenile probation department residential case plan; b. Behavioral goals established by the juvenile probation department; c. Components of the child's Individual Education Plan (IEP) and the Individual Transition Plan (ITP) that are both developed by the school's Admission, Review, and Dismissal (ARD) committee, if appropriate; and d. Components of the CPS transition plan for youth ages 16 -22 which includes Preparation for Adult Living (PAL), Education and Training Vouchers (ETV) and other related services and support for youth who are currently in foster care or transitioning out of care. Additional information is located at http: / /www.dfps. state. tx ,us /Child Protection /Transitional Living/defauIt.asp. iv. The Service Provider shall ensure that the service plan includes services to assist a child to transition to a new living arrangement or to new provider services, if applicable. C. ROUTINE 24-HOUR CHILDCARE 1.) Food. i. The Service Provider shall provide food in accordance with requirements of DFPS Child Care Licensing Minimum Standards. ii. The Service Provider shall ensure that each child receives fresh fruits, vegetables and dairy products at least once a day. iii. The Service Provider shall ensure that children have input into meal planning. 2.) Clothing and Personal Items. i. The Service Provider shall maintain an inventory of the child's clothing and personal items that are of substantial and/or sentimental value by: Vol. 5 Pg. a. Completing an inventory of clothing and personal items at admission, as additional clothing and personal items are purchased or provided, and at discharge for a planned discharge and within thirty (30) days after an unplanned discharge; b. Ensuring that the child (when age and developmentally able) and the Service Provider's staff sign and date the clothing and personal item inventory, except when the clothing and personal item inventory is completed after an unplanned discharge; c. Sending the clothing and personal item inventory with the probation officer or other department designee at discharge for planned discharges; and d. Providing the juvenile probation department with the clothing and personal item inventory within thirty (30) days after an unplanned discharge. ii. The Service Provider shall provide each child with appropriate clothing that at a minimum is: b. In sufficient quantity to ensure an adequate amount of the following: t- shirts, undershirts, underwear, bras, socks, shoes, pants, shirts, skirts, blouses, coats/jackets, sweaters, pajamas, shorts, and other clothing necessary for a child to participate in daily activities; c. Gender and age - appropriate; d. Proportionate to the child's size; e. In good condition, and is not worn-out with holes or tears (not intended by the manufacturer to be part of the item of clothing); and f. Clean and washed on a regular basis. iii. The Service Provider shall allow children to label their clothes with their name or initials. iv. The Service Provider shall provide each child with appropriate items necessary to meet their hygiene and personal grooming needs by: a. Making grooming products available so that each child is able to maintain good hygiene and grooming practices; b. Ensuring that grooming products meet each child's ethnic hygiene and individual hair care needs; c. Ensuring sufficient hot water is available for daily baths or showers; and d. Providing training/education as necessary to ensure each child understands the concepts of personal hygiene and grooming and what they need to do on a daily basis to achieve and maintain good hygiene and grooming. 3.) Room, Board, and Furnishings. i. The Service Provider shall provide each child with a bed, sheets, towels, blankets, bedspreads, pillows, mattresses and other furnishings necessary to meet the child's needs. The Service Provider shall ensure that the items be kept clean and in good repair. ii. The Service Provider shall ensure that children have personal storage space for their clothing and possessions. The Service Provider shall provide children, who are able to look after their own needs, with individual storage space in their bedrooms for clothing and possessions. iii. The Service Provider shall provide behavioral, gender and age appropriate living arrangements for each child, with the exception of sibling groups, where appropriate, in accordance with DFPS Child Care Licensing Minimum Standards. D. DISCIPLINE AND CRISIS MANAGEMENT 1.) Discipline. i. The Service Provider shall use appropriate authority and discipline practices as necessary to set limits for behavior and help each child develop the capacity for self -control; and Vol. ' 4 5 Pg. O ii. The Service Provider shall develop and implement discipline and emergency behavior intervention policies that are consistent with DFPS Child Care Licensing Minimum Standards at: htto : / /www.dfas.state.tx.us/Child Care/Child Care Standards and Rettulations/default.asa, and the Texas Administrative Code, including, but not limited to, the following: a. The Service Provider shall not use, give permission to use, or threaten to use physical discipline with any child. b. The Service Provider shall not threaten the child with loss of visits with family or siblings as a punishment or deterrent to behavior. c. The Service Provider shall not threaten the child with loss of placement as a punishment or deterrent to behavior. 2.) De Escalation and Crisis Management. i. The Service Provider shall ensure that all de- escalation techniques are exhausted before utilizing more restrictive and intrusive behavior management or emergency behavior intervention. ii. The Service Provider shall utilize developmentally and age appropriate emergency behavior intervention techniques, as described in DFPS Child Care Licensing Minimum Standards to resolve emergencies. iii. The Service Provider shall manage the facility and milieu in a manner that minimizes disruption during a crisis. E. EDUCATIONAL AND VOCATIONAL ACTIVITIES 1.) Educational Activities. i. The Service Provider shall ensure that each school -aged child placed with the Service Provider pursuant to this Contract attends an educational program accredited by the Texas Education Agency ( "TEA "). The Service Provider may request an exception to this requirement from the juvenile probation department. The Chief Juvenile Probation Officer, or his/her designee may approve the exception request, and such approval must be in writing. ii. Not later than the third (3 calendar day after the date a child is placed in a residential facility, the Service Provider shall notify the school district in which the facility is located. iii. The Service Provider shall maintain and update an education portfolio for each child in the Service Provider's care. The contents of the education portfolio must include, if appropriate: a. School enrollment documents — birth certificate, Social Security card, immunizations, and withdrawal notice from the last school; b. Special Education documents — Admission, Review & Dismissal (ARD) team meeting notes, Individual Education Plan (IEP), Section 504 documents, full individual evaluation and/or other diagnostic assessments; c. Report cards, progress reports, and/or IEP progress reports; d. Transcripts; e. Standardized test result — TAKS /SDAAJLDAA; f. Referrals, notices or other correspondence; g. Pictures; h. Miscellaneous — anything school related not previously listed. iv. The Service Provider shall make the education portfolio readily available to the juvenile probation department on any visit with the child or otherwise, if requested. v. The Service Provider shall document that the report card and progress reports are discussed with each child. vi. The Service Provider shall provide the child's education portfolio to the juvenile probation department at the time a child is discharged from the Service Provider's care regardless of Vol. 1Li 5 p whether the discharge is a planned or an unplanned discharge. The Service Provider must ensure the following: a. The most current educational documents and records are in each child's education portfolio; and b. The child's education portfolio includes the child's current school withdrawal paperwork. vii. The Service Provider shall minimize disruptions to a child's education by scheduling therapy and other appointments outside school hours, whenever possible. 2.) Vocational Activities. The Service Provider shall provide vocational training, support services, activities and skills training (including job readiness), apprenticeships and vocational training opportunities such that each child: i. Has access to appropriate vocational activities and community education programs; ii. Receives the assistance needed to maximize the benefit of these activities; and iii Is provided transportation to vocational activities. F. ROUTINE RECREATIONAL ACTIVITIES 1) The Service Provider shall provide recreational activities such as indoor, outdoor, school, community and religious or spiritual activities for children served under this Contract that are age - appropriate, varied, and are of interest to the child. 2) The Service Provider shall ensure that recreational activities are, at a minimum, supervised in accordance with DFPS Child Care Licensing Minimum Standards and service level requirements contained in the Levels of Care Descriptions (TJPC- FED- 28 -04). 3) The Service Provider shall intervene, as necessary, to reduce the risk and occurrence of any and all injuries. 4) The Service Provider shall ensure that children have input into the types of recreational activities in which they wish to participate. G. TRAVEL 1) The Service Provider shall provide or arrange all travel necessary to ensure a child's access to all necessary medical, mental and vision care for each child, including behavioral healthcare services, recreational, school and school activities, family visits, court hearings, Preparation for Adult Living (PAL) activities, permanency conferences, transition plan meetings, family group conferences, circles of support conferences, and any other services necessary to fulfill the tasks on a child's service plan. 2) A Service Provider who is licensed as a CPA shall arrange and facilitate sibling visits when siblings are at different placements within the same CPA unless the sibling visits are: i. Prohibited by court order; ii. Contrary to the best interest of the children as reflected in any of the service plans of the siblings; or hi. Discouraged by a mental health professional treating any of the siblings. I3 CULTURAL COMPETENCE 1) The Service Provider shall provide the contracted components of care with a high level of individual and organizational cultural competence as described below: A) Individual Cultural Competence — The knowledge, skill or attribute one has relative to cultures other than his/her own, that is observable in the consistent patterns of an individual's behavior, interaction and work related activities over time, which contributes to the ability to effectively meet the needs of children and families receiving services. Vol. 14 5 Pg. IfI a B) Organizational Cultural Competence — A set of values, behaviors, attitudes and practices within a system, organization, program or among individuals, which enables staff and volunteers to work effectively with children and families from other cultures. Furthermore, it refers to the staff's ability to honor and respect the beliefs, language, interpersonal styles and behaviors of individuals and families receiving services. L SERVICE PROVIDER PARTICIPATION I) The Service Provider shall participate in conferences required by the juvenile probation department which include but are not limited to, medical, school, case planning, permanency planning, transition planning, and legal staffings. 2) The Service Provider shall participate in Preparation for Adult Living (PAL) activities, consistent with the child service or transition plan. 3) The Service Provider shall participate in any other meetings required by the juvenile probation department or a court having jurisdiction over the child and necessary to ensure that the Service Provider is complying with a child's service plan. J. MAINTAINING CONNECTIONS 1) The Service Provider shall make a good faith effort to ensure that children are able to preserve desired and appropriate connections to his or her own cultural identity and community, including religious/spiritual, family, school, and appropriate organizations through on -site or off -site means. 2) The Service Provider shall document all good faith efforts to maintain the child's connections. K. PROVIDING TESTIMONY 1) The Service Provider shall ensure that Service Provider's employees and subcontractors appear and testify in judicial proceedings, depositions and administrative hearings relating to a child, at the request of the juvenile probation department. 2) The Service Provider shall, to the extent possible, notify, and/or assist the juvenile probation department in locating, past employees or subcontractors when past employees or subcontractors Providers are needed to appear and testify in accordance with this subsection. The Service Provider is responsible for the cost associated with the requirements of this subsection. L. LEAST RESTRICTIVE SETTING 1) The Service Provider shall provide all services in amanner that safeguards the health, welfare and safety of the children in the least restrictive setting possible. S- ice Provide Duane Peters, County Judge to , Am • s County uvenile Board Chair Doug Vance, Ritecutive Director Date Juvenile Services Department Vol. .5 Pg. . 13 /4/aag Date 3 -mss i/ Date BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2010 -2011 BUDGET YEAR NO. 10/11— 24.1 -24.11 On this the 29th day of March 2011 at a regular meeting of the Commissioners' Court, the following members were present: THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. The following proceedings were held: THAT WHEREAS, on 29 day of March 201 I the Court heard and approved a budget amendment for the 2010-2011 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 14 September 2010, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 29 of March 2011. A. Duane Peters, County Judge, Presiding B. Lloyd Wassermann, Commissioner, Precinct I C. Sammy Catalena, Commissioner, Precinct 2 D. Kenny Mallard, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget Copies: County Auditor County Treasurer County Budget Officer Commissioners' Court Minutes vol. 1 45 Pg. Prepared By ifj Date:. °• 324/2011 Vol. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10/11 - 24.1 312912011 FUND 0100 0100 DIV 11001500 18000100 ACCT 61130000 61210000 PROJ DR/CR CR DR General Fund Con igency and County Attorney ACCOUNT NAME General Fund - Contingency Court Costs Increase 1,740.00 Decrease 1,740.00 To provide funding o pay outstanding invoices from Travis County for mental health hearings. These invoices have been in dispute for several years. However, after extensive research it has been determined the invoices were the responsibility of Brazos County. Departs entapproval Date" ;County JudgerApprovar °_ Date_ 45 pg. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10111 - 24.2 3/2912011 FUND 11 1100 DIV 11002700 11002700 Hotel Occupancy Tax: Brazos Valley Fair Reallocation of funds to provide a computer and monitor for the new Fair Assistant. ACCT 60360000 67203000 PROJ DR/CR CR DR ACCOUNT NAME Furniture Minor Computer Hardware Increase 1,100.00 Decrease 1,100.00 Prepared, D •3/24/201"1 Department .Approval. C tyJudgs'Approv_al_' i� 1011 Vol. 1 L i `T p (,1' Date Date BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10/11 - 24.3 PrepatetrBje: • Date: , _ *- Depertmentapprovel: COu rtty5WIE*AppeOcralk:*72.:-- Vol. 1 145"" Pg. t(2-7 DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease FUND 48047400 CR Justice Asst. -Byrne 13,740.00 3000 288300 67281000 DR Equip-Electronic 13,740,00 3000 County Grant Fond: JAG-BX0423 Brazos 2010 JAG Budget. Funding received from College Station on 2/25/11. To set up BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10/11 - 24.3 PrepatetrBje: • Date: , _ *- Depertmentapprovel: COu rtty5WIE*AppeOcralk:*72.:-- Vol. 1 145"" Pg. t(2-7 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10/11 - 24.4 3129/2011 FUND 0100 0100 0100 County Judge DIV 10000100 10000100 10000100 ACCT 60600000 61080000 67203000 PROJ DR/CR CR CR DR ACCOUNT NAME Office Supplies Community Relations Minor Computer Hardware Increase 1,000.00 Decrease 700.00 300.00 To reallocate funds to allow for the purchase of a scanner. De'pettment;Approyal County Judge_Approyali VOI. ( I 5 'mi Pg tag ate :_ =. FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 30401100 60360000 CR Furntiure 2,096 26 0100 30401100 61500000 CR Printing 300.00 0100 30401100 65320000 CR Equipment Maintenance 300.00 0100 30401100 60320000 CR Firearms Readiness 800.00 0100 30401100 65950000 CR Vehicle Maintenance 30.00 0100 30401100 67281000 DR Equipment - Electronic 3.526,26 Constable Pct. 114: Butler Reallocation of funds to allow for the purchase of a ticket writer. Prepared By:- Date: 3/24/2011' BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10/11 - 24.5 3128 12011 Dtipar2merd Approval County Jsidge=ApproviikEv Vol. t LI C j , a, Pg 109 FUND 0100 0100 General Fund - Contingency Computer Contracts DIV 11001500 30401100 ACCT 61130000 71020000 PROJ DR/CR CR CR General Fund Contingency & Constable Pct. #4: Butler: ACCOUNT NAME Increase 333.34 Decrease 333.34 To provide funding, for ticket writer annual maintenance software fee for two ticket writers for seven months. Prepared By: Date:. ;3724/2011 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10/11 - 24.6 3/29/2011 Depaitinetd Approval County Judge Approval 1 of 1 1 V /1 Vol. E L+ 5 Pg. Date Prepared By: Date:' ifj 3/24/201'1 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10/11 - 24.7 3/29/2011 FUND DIV 0100 11001500 0100 30201100 ACCT 61130000 71020000 PROJ DR/CR CR CR ACCOUNT NAME General Fund - Contingency Computer Contracts Increase 500.01 Decrease 500.01 General Fund Contingency & Constable Pet. #4: Lampo: To provide funding for ticket writer annual maintenance software fee for three (3) ticket writers for seven months. Department Approval County JudgkAp irr vaT__ _ Date - =a vOr. I 5 Pg' 1 1 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10111 - 24.8 3/2912011 FUND 0100 0100 0100 0100 0100 DIV 23100100 23100100 23100100 23100100 23100100 ACCT 61900000 51610000 53100000 53200000 53800000 17.5 hours worked. County Court at Law #2: Transfer of funds to pay the Visiting Court Reporter for services rendered on Thursday 3/3/2011 and Friday 3/4.'2011. For a total of PROJ DR/CR CR DR DR DR DR ACCOUNT NAME Visiting Court Reponers Hourly Staff Social Security Retirement Workers Compensation Increase 551.00 42.00 66.00 1.00 De 660.00 Prepared -By Date.. 31241201,1 De ii e Vol. I ,o„ Pg d ate Prepared By �tJ' 7. Date 3/24/290 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10/11 - 24.9 3 /2 912 01 1 FUND 0100 0100 0100 DIV 14000100 14000100 14000100 ACCT 71020000 80211000 67211000 Information Technology: PROD DR/CR CR CR DR ACCOUNT NAME Computer Contracts Computer Software Software Increase 8,424.29 Decrease 877.94 7,546.35 Top reallocate funds to the proper account number. County Judge'A rproval Voi._ I L n. 13 Prepared; By:-. Date: 3/24/2011 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10/11 - 24.10 3/29/2011 FUND 3000 3000 DIV 111000 ACCT 48032000 73426000 PROJ Grant Fund: Eco Dev State Grant DR/CR CR DR ACCOUNT NAME DEAAG - Militar Prepared Eco Dev State Grant Increase 800,000.00 Decrease 800,000.00 To recognize additional funding received from the s ate for the Economic Development Grant. Department Approval Date ,:::` Co inty Jitedgi 4pprov 51 011 7 4 Vol. 1 Pg. FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 11001500 61130000 CR General Fund - Contingency 12.384.00 0100 22900100 72190000 DR CPS Mediation Support 6,500.00 0100 22900100 72191000 DR Cluster Court Support 5,884.00 General Fund Contingency and Court Support Costs To allocate additional funding for CPS Mediation and Cluster Court Support. The costs have been more than anticipated for this fiscal year. These costs include court reporting and court interpreting as well as 13 mediations to date. Pripared. By -:; • if 3/24/2011 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10/11 - 24.11 3/29/2011 Department Approval County JudgrApproval " Vol. I 45, 0t, P 15 Date: I`I Commissioner Court Date: March 29, 2011 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Request(s) Brazos Center Collections Expo Juvenile Purchasing PERSONNEL CHANGE OF STATUS REQUESTS Employee Request Applies To Garcia, Saul Approved in Commissioners' Court: March 29, 2011: Action Requested New Hire Aquino, Erica End of Temp Job Lauer, Terra End of Temp Job Patranella, Katherine New Hire Spraggins, Quinn Budget Change Colmenero, Nestor Termination Cook, Laurie New Hire Cooper, David Promotion Mancuso, Chris Resignation Mobley, Kristen State Stipend Ramirez, Placinda New Hire Howard, Pat Retirement Wendt, Charles Promotion County Judge's or Commissioner's Signature: " �< (This Copy to be attached to minutes) Vol. « 5 P 1 62 0 0 G \ \ § . d i } \ sot t 45 to / -0 \ / oc 2 2 § a \» ea _c_-• \ § % 4 ./ k CI' cl \ / § j / u 0 vol. P. - 7/ n b 04 0 (3 2 Ce \ / 3 j 2 Jar