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HomeMy WebLinkAbout2011-03-22-4:00PM-REGULARNOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL.MEET IN REGULAR SESSION ON MARCH 22, 2011 AT 4:00 PM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 1. Invocation and Pledge of Allegiance - Commissioner Wassermann 2. Call for Citizen input and /or concerns. 3. Presentation(s) • a. Presentation to Kristy Roe for the prestigious TADD, "Texas Association of Appraisal Districts 2010 Board Member of the Year" award. This award was presented by the appraisal districts organization in Austin, Texas on February 22, 2011. Kristy has served on the local, as well as the appraisal board for her previous County. We are proud to be able to share and celebrate this local elected officials "at work" accomplishment! Congratulations Kristy! • b. Presentation by Doug Tremaine providing art excellent and exciting opportunity for athletes 50 and over to compete in a variety of sporting and recreational events that promote fitness, wellness and a healthy lifestyle. Consider and take action on agenda items 4 - 16: 4 Request for out of state travel for Sgt. Kathryn Wright and CHP Michelle Ziegelmann to attend the American Correctional Health Services Association Professional Development Conference in Orlando, Florida on April 6 thru April 10, 2011. 5 Approval of Contract Amendment with Brookhaven Youth Ranch. 6 Approval of Contract Amendment with Glen Mills. 7 Approval of Contract Amendment with Gulf Coast Trade Center. 8 Approval of Contract Amendment with Hector Garza Center. BRAZOS COUNTY BRYAN,TEXAS 9 Approval of Contract Amendment with Lutheran Social Services. 10 Approval of Contract Amendment with the Center for Success and Independence. 1 1 Payment Authorization to S -Con Services Inc. in the amount of $5091.92. PO was not obtained prior to service. 12. Tax Refund Applications for the following: a. Holly A & William J Downs - overpayment- $3357.00 b. Vanderbilt Mortgage & Fin Inc - overpayment- $299.99 c. Key Energy Services Gulf Coast - overpayment -$5.01 d. American Fire & Safety Inc - overpayment -$5.01 e. Carolyn or Leonard Waldon - overpayment- $20.00 f. Catherine Ann Hemphill- overpayment - $35.64 13. Budget Amendments. Budget Amendments FY10/11 23.1 -23.4. 14 Approval of the attached manual requisition to Central Freight for the moving of the X -Ray Scanner Machine from the Brazos County Administration Building to the 29th Street Court Annex. Total cost of the expenditure will be $600.00 for insurance coverage and the move. 15. Personnel Change of Status. Personnel Action Forms 16. Payment of Claims. 17 Acknowledgemant of certificate of completion for the required course of training on the Texas Public Information Act and the Texas Open Meetings Act for County Judge, Duane Peters. 18. Announcement of interest items and possible future agenda topics. 19. Call for Citizen input and /or concerns. 20. Agency/ Board/ Committee reports by Court members. 21. Adjourn. Vol. ( 1'g. 9.1 7 PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to tour minutes per person. Persons are invited to submit comments in writing on the agenda items and /or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and /or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and /or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and /or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and /or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and /or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and /or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and /or 4. such other and /or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and /or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act ? 551.042. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., suite 106, Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361 -4102. VOL ( __ y - pg. gl BRAZOS COUNTY BRYAN,TEXAS MINUTES March 22, 2011 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 4:00 p.m. on Tuesday, March 22, 2011 with the following members of the Court present: Duane Peters, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. 1. Invocation and Pledge of Allegiance - Chaplain Jones gave the Invocation and then Commissioner Wassermann led the Pledge of Allegiance. 2. Call.for Citizen input and /or concerns. There was no citizens' input. 3. Presentation(s) a. Presentation to Kristy Roe for the prestigious TADD, "Texas Association of Appraisal Vol. l Li 4 p (2-0 Districts 2010 Board Member of the Year" award. This award was presented by the appraisal districts organization in Austin, Texas on February 22, 2011. Kristy has served on the local, as well as the appraisal board for her previous County. We are proud to be able to share and celebrate this local elected officials "at work" accomplishment! Congratulations, Kristy! The Court congratulated Ms. Roe on her accomplishement and presented her with the award. b. Presentation by Doug Tremaine providing an excellent and exciting opportunity for athletes 50 and over to compete in a variety of sporting and recreational events that promote fitness, wellness and a healthy lifestyle. Bryan /College Station will host the games June 2 through June 12, 2011 and May 31 through June 10, 2012. Last year 682 athletes participated. Consider and take action on agenda items 4 - 16: 4. Request for out of state travel for Sgt. Kathryn Wright and CHP Michelle Ziegelmann to attend the American Correctional Health Services Association Professional Development Conference in Orlando, Florida on April 6 thru April 10, 2011. 0 Item 4.0df Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by Commissioner Lloyd Wasserman. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wasserman . 5. Approval of Contract Amendment with Brookhaven Youth Ranch. 0 Item 5.pdf The Services portion under Article III was amended. A copy of the contract amendment is attached. Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wasserman . 6. Approval of Contract Amendment with Glen Mills. IS Item 6.�dt The Services portion under Article III was amended. A copy of the contract amendment is attached. Motion: Approve , Moved by Commissioner Lloyd Wasserman, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wasserman . 7. Approval of Contract Amendment with Gulf Coast Trade Center. 0 Item 7.pdf The Services portion under Article III was amended. A copy of the contract amendment is attached. Motion: Approve , Moved by Commissioner Kenny Mallard, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wasserman . 8. Approval of Contract Amendment with Hector Garza Center. 0 Item B.odf Vol. 4 Pg. ago The Services portion under Article III was amended. A copy of the contract amendment is attached. Motion: Approve , Moved by Commissioner Lloyd Wasserman, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wasserman . 9. Approval of Contract Amendment with Lutheran Social Services. 0 Item 9.pdf The Services portion under Article III was amended. A copy of the contract amendment is attached. Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wasserman . 10. Approval of Contract Amendment with the Center for Success and Independence. 0 Item 10.pdf The Services portion under Article III was amended. A copy of the contract amendment is attached. Motion: Approve , Moved by Commissioner Kenny Mallard, Seconded by Commissioner Lloyd Wasserman. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wasserman . 11. Payment Authorization to S -Con Services Inc. in the amount of $5091.92. PO was not obtained prior to service. 0 Item 11.pdf For labor, equiment and material charged. Motion: Approve , Moved by Commissioner Kenny Mallard, Seconded by Commissioner Lloyd Wasserman. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wasserman . 12. Tax Refund Applications for the following: a. Holly A & William J Downs- overpayment - $3357.00 b. Vanderbilt Mortgage & Fin Inc - overpayment- $299.99 c. Key Energy Services Gulf Coast - overpayment -$5.01 d. American Fire & Safety Inc - overpayment -$5.01 e. Carolyn or Leonard Waldon- overpayment-$20.00f. Catherine Ann Hemphill- overpayment - $35.64 0 Item 12.odf Motion: Approve , Moved by Commissioner Lloyd Wasserman, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wasserman . 13. Budget Amendments. Budget Amendments FY10/11 23.1 -23.4. 0 Item 13.pdf 23.1 Reallocate funds for Tax Assessor /Collector 23.2 Reallocate funds for BVCOG Interlocal 23:3 Transfer funds from Equipment Other to BVCOG Interlocal 23.4 Transfer funds from General Fund to General Capital Improvement Fund Vol. 4 P 2-2 Motion: Approve , Moved by Commissioner Kenny Mallard, Seconded by County Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wasserman . 14. Approval of the attached manual requisition to Central Freight for the moving of the X- Ray Scanner Machine from the Brazos County Administration Building to the 29th Street Court Annex. Total cost of the expenditure will be $600.00 for insurance coverage and the move. 0 Item 14.odf Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wasserman . 15. Personnel Change of Status. Personnel Action Forms 0 Item 15.0df A copy of the Personnel Change of Status Requests is atatched. Motion: Approve , Moved by Commissioner Lloyd Wasserman, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wasserman . 16. Payment of Claims. 7084479 through 7084721 Motion: Approve , Moved by Commissioner Kenny Mallard, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wasserman . 9 Claims Sheetodf fl Bill List 032211.pdt 17. Acknowledgemant of certificate of completion for the required course of training on the Texas Public Information Act and the Texas Open Meetings Act for County Judge, Duane Peters. 0 Peters certificates.pdf Item 17 Acknowledged.pdf 18. Announcement of interest items and possible future agenda topics. The County Judge annouced that Sheriff Chris Kirk was named Sheriff of the year recently at a law enforcement convention in Las Vegas, Nevada. The Court congratulated Sheriff Kirk. The County Judge announced that he will be sending out a Budget letter within the next two (2) weeks. He will probably be asking elected officials and department heads to look for ways to cut funding by 5 to 10 percent. Commissioner Cauley said she had been invited by the First Methodist Church on Wellborn Road in College Station to talk about the Housing Finance Corporation's Mortgage Credit Program that can save first time homebuyers 35 percent of their Vol. I q L a, i 5. mortgage interest as long as they live in the home and pay on the mortgage. 19. Call for Citizen input and /or concerns. Sheriff Chris Kirk - there were 526 inmates in jail, 48 have electronic monitors and 47 are pending for monitors. 20. Agency/ Board/ Committee reports by Court members. There were no agency /board /committee reports. 21. Adjourn. Vol. I Lit Pg. 23 The foregoing minutes of the Commissioners Court meeting held March 22, 2011 have been examined and are approved in r open Court this the /-- day of ,2011, in Bryan, Brazos County, Texas. Duane Peters County Judge ammy C Commis alena ioner, Precinct 2 Irm= Cau Commissioner, Precinc Attest: X24 t,t L % e Kar4n'McQueen County Clerk Vol 1 4 Page a LI 11 Lloyd Wassermann Commissioner, Precinct 1 Kenny Mallard Commissioner, Precinct 3 BRAZOS COUNTY COMMISSIONERS COURT Meeting on 4 - , 20 @ Lig ;Is PAGE of Name Organization / Department ° {PAIL_ i tVM/,4162,_ 1 C6---/t ( r+t2D /d 0 c i- / 01 @AWn t \ LJ()-6lc) LOi.sAl c"\\ NkI Air 4V tc . C- �iiP-., MA . i 96 1 m \ \o.nr, /9i /I•e- /J/ ko- S'° e ' a ✓ P-- BRAZOS COUNTY COMMISSIONERS COURT Meeting on 4 - , 20 @ Lig ;Is PAGE of Name Organization / Department jual-a ( V I P i , /-v //ch&, A�./, iar %A ii a CA WM, etbliter vtI, iIIr -Jial. M.OMryasop_A__ koe■an BRAZOS COUNTY COMMISSIONERS COURT Meeting on vol. 1 LIL_ 2b ,20 @ 100 PAGE of CONTRACT AMENDMENT BROOKHAVEN YOUTH RANCH ARTICLE III SERVICES 3.03 Service Provider will provide or perform the following: A. DAILY LIVING SKILLS 1. The Service Provider shall teach each child basic living and social skills such that they are able to appropriately care for themselves and function in the community. B. ASSESSMENT, SERVICE PLANNING AND COORDINATION 1.) Diagnostic Assessment. The Service Provider shall ensure completion of a diagnostic assessment on each child within 30 days of admission. The assessment must address the child's strengths and needs in the following areas: physical, psychological, behavioral, family, social and educational. 2.) Service Planning and Coordination. i. The Service Provider shall develop, coordinate and implement a service plan that addresses the services that will be provided to meet each child's specific needs. ii. The Service Provider shall develop a service plan in accordance with the requirements contained in TJPC- FED -29 -04 Section 500 (Casework and Support Services) and Section 501 (Service Plans). iii. The Service Provider shall ensure that the service plan incorporates and is consistent with: a. Permanency goals identified in the juvenile probation department residential case plan; b. Behavioral goals established by the juvenile probation department; c. Components of the child's Individual Education Plan (IEP) and the Individual Transition Plan (ITP) that are both developed by the school's Admission, Review, and Dismissal (ARD) committee, if appropriate; and d. Components of the CPS transition plan for youth ages 16 -22 which includes Preparation for Adult Living (PAL), Education and Training Vouchers (ETV) and other related services and support for youth who are currently in foster care or transitioning out of care. Additional information is located at htto: / /www.dfps.state.tx.us /Child Protection/Transitional Living/default.asp. iv. The Service Provider shall ensure that the service plan includes services to assist a child to transition to a new living arrangement or to new provider services, if applicable. C. ROUTINE 24-HOUR CHILDCARE 1.) Food. i. The Service Provider shall provide food in accordance with requirements of DFPS Child Care Licensing Minimum Standards. ii. The Service Provider shall ensure that each child receives fresh fruits, vegetables and dairy products at least once a day. iii. The Service Provider shall ensure that children have input into meal planning. 2.) Clothing and Personal Items. Vol. I" Pg. ao The Service Provider shall maintain an inventory of the child's clothing and personal items that are of substantial and/or sentimental value by: a. Completing an inventory of clothing and personal items at admission, as additional clothing and personal items are purchased or provided, and at discharge for a planned discharge and within thirty (30) days after an unplanned discharge; b. Ensuring that the child (when age and developmentally able) and the Service Provider's staff sign and date the clothing and personal item inventory, except when the clothing and personal item inventory is completed after an unplanned discharge; c. Sending the clothing and personal item inventory with the probation officer or other department designee at discharge for planned discharges; and • d. Providing the juvenile probation department with the clothing and personal item inventory within thirty (30) days after an unplanned discharge. ii. The Service Provider shall provide each child with appropriate clothing that at a minimum is: b. In sufficient quantity to ensure an adequate amount of the following: t- shirts, undershirts, underwear, bras, socks, shoes, pants, shirts, skirts, blouses, coats /jackets, sweaters, pajamas, shorts, and other clothing necessary for a child to participate in daily activities; c. Gender and age - appropriate; d. Proportionate to the child's size; e. In good condition, and is not worn -out with holes or tears (not intended by the manufacturer to be part of the item of clothing); and f. Clean and washed on a regular basis. iii. The Service Provider shall allow children to label their clothes with their name or initials. iv. The Service Provider shall provide each child with appropriate items necessary to meet their hygiene and personal grooming needs by: a. Making grooming products available so that each child is able to maintain good hygiene and grooming practices; b. Ensuring that grooming products meet each child's ethnic hygiene and individual hair care needs; c. Ensuring sufficient hot water is available for daily baths or showers; and d. Providing training/education as necessary to ensure each child understands the concepts of personal hygiene and grooming and what they need to do on a daily basis to achieve and maintain good hygiene and grooming. 3.) Room, Board, and Furnishings. i. The Service Provider shall provide each child with a bed, sheets, towels, blankets, bedspreads, pillows, mattresses and other furnishings necessary to meet the child's needs. The Service Provider shall ensure that the items be kept clean and in good repair. ii. The Service Provider shall ensure that children have personal storage space for their clothing and possessions. The Service Provider shall provide children, who are able to look after their own needs, with individual storage space in their bedrooms for clothing and possessions. iii. The Service Provider shall provide behavioral, gender and age appropriate living arrangements for each child, with the exception of sibling groups, where appropriate, in accordance with DFPS Child Care Licensing Minimum Standards. D. DISCIPLINE AND CRISIS MANAGEMENT 1.) Discipline. Vol. 44 Y g. The Service Provider shall use appropriate authority and discipline practices as necessary to set limits for behavior and help each child develop the capacity for self - control; and ii. The Service Provider shall develop and implement discipline and emergency behavior intervention policies that are consistent with DFPS Child Care Licensing Minimum. Standards at: http: / /www.dfps.state.tx.us /Child Care /Child Care Standards and Regulations/default.asp, and the Texas Administrative Code, including, but not limited to, the following: a. The Service Provider shall not use, give permission to use, or threaten to use physical discipline with any child. b. The Service Provider shall not threaten the child with loss of visits with family or siblings as a punishment or deterrent to behavior. c. The Service Provider shall not threaten the child with loss of placement as a punishment or deterrent to behavior. 2.) De- Escalation and Crisis Management. i. The Service Provider shall ensure that all de- escalation techniques are exhausted before utilizing more restrictive and intrusive behavior management or emergency behavior intervention. ii. The Service Provider shall utilize developmentally and age appropriate emergency behavior . intervention techniques, as described in DFPS Child Care Licensing Minimum Standards to resolve emergencies. iii. The Service Provider shall manage the facility and milieu in a manner that minimizes disruption during a crisis. E. EDUCATIONAL AND VOCATIONAL ACTIVITIES 1.) Educational Activities. i. The Service Provider shall ensure that each school -aged child placed with the Service Provider pursuant to this Contract attends an educational program accredited by the Texas Education Agency ( "TEA "). The Service Provider may request an exception to this requirement from the juvenile probation department. The Chief Juvenile Probation Officer, or his/her designee may approve the exception request, and such approval must be in writing. ii. Not later than the third (3 calendar day after the date a child is placed in a residential facility, the Service Provider shall notify the school district in which the facility is located. iii. The Service Provider shall maintain and update an education portfolio for each child in the Service Provider's care. The contents of the education portfolio must include, if appropriate: a. School enrollment documents — birth certificate, Social Security card, immunizations, and withdrawal notice from the last school; b. Special Education documents — Admission, Review & Dismissal (ARD) team meeting notes, Individual Education Plan (IEP), Section 504 documents, full individual evaluation and/or other diagnostic assessments; c. Report cards, progress reports, and/or IEP progress reports; d. Transcripts: e. Standardized test result — TAKS /SDAA/LDAA; f. Referrals, notices or other correspondence; g. Pictures; h. Miscellaneous — anything school related not previously listed. iv. The Service Provider shall make the education portfolio readily available to the juvenile probation department on any visit with the child or otherwise, if requested. v. The Service Provider shall document that the report card and progress reports are discussed with each child. Vol. Pg. �b� vi. The Service Provider shall provide the child's education portfolio to the juvenile probation department at the time a child is discharged from the Service Provider's care regardless of whether the discharge is a planned or an unplanned discharge. The Service Provider must ensure the following: a. The most current educational documents and records are in each child's education portfolio; and b. The child's education portfolio includes the child's current school withdrawal paperwork. vii. The Service Provider shall minimize disruptions to a child's education by scheduling therapy and other appointments outside school hours, whenever possible. 2.) Vocational Activities. The Service Provider shall provide vocational training, support services, activities and skills training (including job readiness), apprenticeships and vocational training opportunities such that each child: i. Has access to appropriate vocational activities and community education programs; ii. Receives the assistance needed to maximize the benefit of these activities; and iii Is provided transportation to vocational activities. F. ROUTINE RECREATIONAL ACTIVITIES 1) The Service Provider shall provide recreational activities such as indoor, outdoor, school, community and religious or spiritual activities for children served under this Contract that are age- appropriate, varied, and are of interest to the child. 2) The Service Provider shall ensure that recreational activities are, at a minimum, supervised in accordance with DFPS Child Care Licensing Minimum Standards and service level requirements contained in the Levels of Care Descriptions (UPC-FED-28-04). 3) The Service Provider shall intervene, as necessary, to reduce the risk and occurrence of any and all injuries. 4) The Service Provider shall ensure that children have input into the types of recreational activities in which they wish to participate. G. TRAVEL 1) The Service Provider shall provide or arrange all travel necessary to ensure a child's access to all necessary medical, mental and vision care for each child, including behavioral healthcare services, recreational, school and school activities, family visits, court hearings, Preparation for Adult Living (PAL) activities, permanency conferences, transition plan meetings, family group conferences, circles of support conferences, and any other services necessary to fulfill the tasks on a child's service plan. 2) A Service Provider who is licensed as a CPA shall arrange and facilitate sibling visits when siblings are at different placements within the same CPA unless the sibling visits are: i. Prohibited by court order; ii. Contrary to the best interest of the children as reflected in any of the service plans of the siblings; or iii. Discouraged by a mental health professional treating any of the siblings. H. CULTURAL COMPETENCE 1) The Service Provider shall provide the contracted components of care with a high level of individual and organizational cultural competence as described below: A) Individual Cultural Competence — The knowledge, skill or attribute one has relative to cultures other than his/her own, that is observable in the consistent patterns of an individual's behavior, interaction Vo l. 4i4 p 290 and work related activities over time, which contributes to the ability to effectively meet the needs of children and families receiving services. B) Organizational Cultural Competence — A set of values, behaviors, attitudes and practices within a system, organization, program or among individuals, which enables staff and volunteers to work effectively with children and families from other cultures. Furthermore, it refers to the staff's ability to honor and respect the beliefs, language, interpersonal styles and behaviors of individuals and families receiving services. L SERVICE PROVIDER PARTICIPATION 1) The Service Provider shall participate in conferences required by the juvenile probation department which include but are not limited to, medical, school, case planning, permanency planning, transition planning, and legal staffings. 2) The Service Provider shall participate in Preparation for Adult Living (PAL) activities, consistent with the child service or transition plan. 3) The Service Provider shall participate in any other meetings required by the juvenile probation department or a court having jurisdiction over the child and necessary to ensure that the Service Provider is complying with a child's service plan. J. MAINTAINING CONNECTIONS 1) The Service Provider shall make a good faith effort to ensure that children are able to preserve desired and appropriate connections to his or her own cultural identity and community, including religious /spiritual, family, school, and appropriate organizations through on -site or off -site means. 2) The Service Provider shall document all good faith efforts to maintain the child's connections. K. PROVIDING TESTIMONY 1) The Service Provider shall ensure that Service Provider's employees and subcontractors appear and testify in judicial proceedings, depositions and administrative hearings relating to a child, at the request of the juvenile probation department. 2) The Service Provider shall, to the extent possible, notify, and/or assist the juvenile probation department in locating, past employees or subcontractors when past employees or subcontractors Providers are needed to appear and testify in accordance with this subsection. The Service Provider is responsible for the cost associated with the requirements of this subsection. L. LEAST RESTRICTIVE SETTING 1) The Service Provider shall provide all services in a manner that safeguards the health, welfare and children in the least restrictive setting possible. Service Provider Duane Peters, County Judge An County Juvenile Board Chair Doug Vance, ecutive Director Juvenile Services Department Vol. ( Pg. y /r /// S 0 Date Date CONTRACT AMENDMENT GLEN MILLS ARTICLE III SERVICES 3.03 Service Provider will provide or perform the following: A. DAILY LIVING SHILLS I. The Service Provider shall teach each child basic living and social skills such that they are able to appropriately care for themselves and function in the community. B. ASSESSMENT, SERVICE PLANNING AND COORDINATION 1.) Diagnostic Assessment. The Service Provider shall ensure completion of a diagnostic assessment on each child within 30 days of admission. The assessment must address the child's strengths and needs in the following areas: physical, psychological, behavioral, family, social and educational. 2.) Service Planning and Coordination. i. The Service Provider shall develop, coordinate and implement a service plan that addresses the services that will be provided to meet each child's specific needs. ii. The Service Provider shall develop a service plan in accordance with the requirements contained in TJPC- FED -29 -04 Section 500 (Casework and Support Services) and Section 501 (Service Plans). iii. The Service Provider shall ensure that the service plan incorporates and is consistent with: a. Permanency goals identified in the juvenile probation department residential case plan; b. Behavioral goals established by the juvenile probation department; c. Components of the child's Individual Education Plan (IEP) and the Individual Transition Plan (ITP) that are both developed by the school's Admission, Review, and Dismissal (ARD) committee, if appropriate; and d. Components of the CPS transition plan for youth ages 16 -22 which includes Preparation for Adult Living (PAL), Education and Training Vouchers (ETV) and other related services and support for youth who are currently in foster care or transitioning out of care. Additional information is located at http: / /www.dfps.state.tx.us /Child Protection/Transitional Living/default.asp. iv. The Service Provider shall ensure that the service plan includes services to assist a child to transition to a new living arrangement or to new provider services, if applicable. C. ROUTLNE 24 -HOUR CHILDCARE 1.) Food. i_ The Service Provider shall provide food in accordance with requirements of DFPS Child Care Licensing Minimum Standards. ii. The Service Provider shall ensure that each child receives fresh fruits, vegetables and dairy products at least once a day. iii. The Service Provider shall ensure that children have input into meal planning. 2.) Clothing and Personal Items. Vol. A1+4 p 29 The Service Provider shall maintain an inventory of the child's clothing and personal items that are of substantial and/or sentimental value by: a. Completing an inventory of clothing and personal items at admission, as additional clothing and personal items are purchased or provided, and at discharge for a planned discharge and within thirty (30) days after an unplanned discharge; b. Ensuring that the child (when age and developmentally able) and the Service Provider's staff sign and date the clothing and personal item inventory, except when the clothing and personal item inventory is completed after an unplanned discharge; c. Sending the clothing and personal item inventory with the probation officer or other department designee at discharge for planned discharges; and d. Providing the juvenile probation department with the clothing and personal item inventory within thirty (30) days after an unplanned discharge. ii. The Service Provider shall provide each child with appropriate clothing that at a minimum is: b. In sufficient quantity to ensure an adequate amount of the following: t- shirts, undershirts, underwear, bras, socks, shoes, pants, shirts, skirts, blouses, coats /jackets, sweaters, pajamas, shorts, and other clothing necessary for a child to participate in daily activities; c. Gender and age- appropriate; d. Proportionate to the child's size; e. In good condition, and is not worn-out with holes or tears (not intended by the manufacturer to be part of the item of clothing); and f. Clean and washed on a regular basis. The Service Provider shall allow children to label their clothes with their name or initials. iv. The Service Provider shall provide each child with appropriate items necessary to meet their hygiene and personal grooming needs by: a. Making grooming products available so that each child is able to maintain good hygiene and grooming practices; b. Ensuring that grooming products meet each child's ethnic hygiene and individual hair care needs; c. Ensuring sufficient hot water is available for daily baths or showers; and d. Providing training/education as necessary to ensure each child understands the concepts of personal hygiene and grooming and what they need to do on a daily basis to achieve and maintain good hygiene and grooming. 3.) Room, Board, and Furnishings. i. The Service Provider shall provide each child with a bed, sheets, towels, blankets, bedspreads, pillows, mattresses and other furnishings necessary to meet the child's needs. The Service Provider shall ensure that the items be kept clean and in good repair. ii. The Service Provider shall ensure that children have personal storage space for their clothing and possessions. The Service Provider shall provide children, who are able to look after their own needs, with individual storage space in their bedrooms for clothing and possessions. iii. The Service Provider shall provide behavioral, gender and age appropriate living arrangements for each child, with the exception of sibling groups, where appropriate, in accordance with DFPS Child Care Licensing Minimum Standards. D. DISCIPLINE AND CRISIS MANAGEMENT 1.) Discipline. Vol. 0 p 293 i. The Service Provider shall use appropriate authority and discipline practices as necessary to set limits for behavior and help each child develop the capacity for self - control; and ii. The Service Provider shall develop and implement discipline and emergency behavior intervention policies that are consistent with DFPS Child Care Licensing Minimum Standards at: http: / /www.dfps.state.tx.us /Child Care/Child Care _Standards and Regulations /defauls.asp, and the Texas Administrative Code, including, but not limited to, the following: a. The Service Provider shall not use, give permission to use, or threaten to use physical discipline with any child. b. The Service Provider shall not threaten the child with loss of visits with family or siblings as a punishment or deterrent to behavior. c. The Service Provider shall not threaten the child with loss of placement as a punishment or deterrent to behavior. 2.) De- Escalation and Crisis Management. i. The Service Provider shall ensure that all de- escalation techniques are exhausted before utilizing more restrictive and intrusive behavior management or emergency behavior intervention. ii. The Service Provider shall utilize developmentally and age appropriate emergency behavior intervention techniques, as described in DFPS Child Care Licensing Minimum Standards to resolve emergencies. iii. The Service Provider shall manage the facility and milieu in a manner that minimizes disruption during a crisis. E. EDUCATIONAL AND VOCATIONAL ACTIVITIES 1.) Educational Activities. i. The Service Provider shall ensure that each school -aged child placed with the Service Provider pursuant to this Contract attends an educational program accredited by the Texas Education Agency ( "TEA "). The Service Provider may request an exception to this requirement from the juvenile probation department. The Chief Juvenile Probation Officer, or his/her designee may approve the exception request, and such approval must be in writing. ii. Not later than the third (3" calendar day after the date a child is placed in a residential facility, the Service Provider shall notify the school district in which the facility is located. iii. The Service Provider shall maintain and update an education portfolio for each child in the Service Provider's care. The contents of the education portfolio must include, if appropriate: a. School enrollment documents — birth certificate, Social Security card, immunizations, and withdrawal notice from the last school; b. Special Education documents— Admission, Review & Dismissal (ARD) team meeting notes, Individual Education Plan (IEP), Section 504 documents, full individual evaluation and/or other diagnostic assessments; c. Report cards, progress reports, and/or IEP progress reports; d. Transcripts; e. Standardized test result — TAKS /SDAA/LDAA; f. Referrals, notices or other correspondence; g. Pictures; h. Miscellaneous — anything school related not previously listed. iv. The Service Provider shall make the education portfolio readily available to the juvenile probation department on any visit with the child or otherwise, if requested. v. The Service Provider shall document that the report card and progress reports are discussed with each child. Vol. vi. The Service Provider shall provide the child's education portfolio to the juvenile probation department at the time a child is discharged from the Service Provider's care regardless of whether the discharge is a planned or an unplanned discharge. The Service Provider must ensure the following: a. The most current educational documents and records are in each child's education portfolio; and b. The child's education portfolio includes the child's current school withdrawal paperwork. vii. The Service Provider shall minimize disruptions to a child's education by scheduling therapy and other appointments outside school hours, whenever possible. 2.) Vocational Activities. The Service Provider shall provide vocational training, support services, activities and skills training (including job readiness), apprenticeships and vocational training opportunities such that each child: i. Has access to appropriate vocational activities and community education programs; ii. Receives the assistance needed to maximize the benefit of these activities; and iii Is provided transportation to vocational activities. F. ROUTINE RECREATIONAL ACTIVITIES 1) The Service Provider shall provide recreational activities such as indoor, outdoor, school, community and religious or spiritual activities for children served under this Contract that are age- appropriate, varied, and are of interest to the child. 2) The Service Provider shall ensure that recreational activities are, at a minimum, supervised in accordance with DFPS Child Care Licensing Minimum Standards and service level requirements contained in the Levels of Care Descriptions (TJPC- FED- 28 -04). 3) The Service Provider shall intervene, as necessary, to reduce the risk and occurrence of any and all injuries. 4) The Service Provider shall ensure that children have input into the types of recreational activities in which they wish to participate. G. TRAVEL 1) The Service Provider shall provide or arrange all travel necessary to ensure a child's access to all necessary medical, mental and vision care for each child, including behavioral healthcare services, recreational, school and school activities, family visits, court hearings, Preparation for Adult Living (PAL) activities, permanency conferences, transition plan meetings, family group conferences, circles of support conferences, and any other services necessary to fulfill the tasks on a child's service plan. 2) A Service Provider who is licensed as a CPA shall arrange and facilitate sibling visits when siblings are at different placements within the same CPA unless the sibling visits are: i. Prohibited by court order; ii. Contrary to the best interest of the children as reflected in any of the service plans of the siblings; or iii. Discouraged by a mental health professional treating any of the siblings. II. CULTURAL COMPETENCE 1) The Service Provider shall provide the contracted components of care with a high level of individual and organizational cultural competence as described below: A) Individual Cultural Competence — The knowledge, skill or attribute one has relative to cultures other than his/her own, that is observable in the consistent patterns of an individual's behavior, interaction Vol. J q q p v�95 and work related activities overtime, which contributes to the ability to effectively meet the needs of children and families receiving services. 13) Organizational Cultural Competence - A set of values, behaviors, attitudes and practices within a system, organization, program or among individuals, which enables staff and volunteers to work effectively with children and families from other cultures. Furthermore, it refers to the staff's ability to honor and respect the beliefs, language, interpersonal styles and behaviors of individuals and families receiving services. L SERVICE PROVIDER PARTICIPATION 1) The Service Provider shall participate in conferences required by the juvenile probation department which include but are not limited to, medical, school, case planning, permanency planning, transition planning, and legal staffings. 2) The Service Provider shall participate in Preparation for Adult Living (PAL) activities, consistent with the child service or transition plan. 3) The Service Provider shall participate in any other meetings required by the juvenile probation department or a court having jurisdiction over the child and necessary to ensure that the Service Provider is complying with a child's service plan. J. MAINTAINING CONNECTIONS 1) The Service Provider shall make a good faith effort to ensure that children are able to preserve desired and appropriate connections to his or her own cultural identity and community, including religious/spiritual, family, school, and appropriate organizations through on -site or off -site means. 2) The Service Provider shall document all good faith efforts to maintain the child's connections. K. PROVIDING TESTIMONY 1) The Service Provider shall ensure that Service Provider's employees and subcontractors appear and testify in judicial proceedings, depositions and administrative hearings relating to a child, at the request of the juvenile probation department. 2) The Service Provider shall, to the extent possible, notify, and/or assist the juvenile probation department in locating, past employees or subcontractors when past employees or subcontractors Providers are needed to appear and testify in accordance with this subsection. The Service Provider is responsible for the cost associated with the requirements of this subsection. L. LEAST RESTRICTIVE SETTING 1) The Service Provider shall provide all services in a manner that safeguards the health, welfare and safety of the children in the least restrictive setting possible. Service Provider Date Duane Peters, County Judge And Brazos County Juvenile Board Chair Vol. 1 411 Pg g-96 3 Date Doug Vance, Executive Director Date Juvenile Services Department 1 297 Vol. Pg. CONTRACT AMENDMENT GULF COAST TRADE CENTER ARTICLE III SERVICES 3.03 Service Provider will provide or perform the following: A. DAILY LIVING SKILLS 1. The Service Provider shall teach each child basic living and social skills such that they are able to appropriately care for themselves and function in the community. B. ASSESSMENT, SERVICE PLANNING AND COORDINATION 1.) Diagnostic Assessment. The Service Provider shall ensure completion of a diagnostic assessment on each child within 30 days of admission. The assessment must address the child's strengths and needs in the following areas: physical, psychological, behavioral, family, social and educational. 2.) Service Planning and Coordination. i. The Service Provider shall develop, coordinate and implement a service plan that addresses the services that will be provided to meet each child's specific needs. ii. The Service Provider shall develop a service plan in accordance with the requirements contained in TJPC- FED -29 -04 Section 500 (Casework and Support Services) and Section 501 (Service Plans). iii. The Service Provider shall ensure that the service plan incorporates and is consistent with: a. Permanency goals identified in the juvenile probation department residential case plan; b. Behavioral goals established by the juvenile probation department; c. Components of the child's Individual Education Plan (IEP) and the Individual Transition Plan (ITP) that are both developed by the school's Admission, Review, and Dismissal (ARD) committee, if appropriate; and d. Components of the CPS transition plan for youth ages 16 -22 which includes Preparation for Adult Living (PAL), Education and Training Vouchers (ETV) and other related services and support for youth who are currently in foster care or transitioning out of care. Additional information is located at http: / /www.dfps.state.tx.us /Child Protection/Transitional Living /default.asn. iv. The Service Provider shall ensure that the service plan includes services to assist a child to transition to a new living arrangement or to new provider services, if applicable. C. ROUTINE 24 -HOUR CHILDCARE 1.) Food. i. The Service Provider shall provide food in accordance with requirements of DFPS Child Care Licensing Minimum Standards. ii. The Service Provider shall ensure that each child receives fresh fruits, vegetables and dairy products at least once a day. iii. The Service Provider shall ensure that children have input into meal planning. 2.) Clothing and Personal Items. g Vol. — Pg' The Service Provider shall maintain an inventory of the child's clothing and personal items that are of substantial and/or sentimental value by: a. Completing an inventory of clothing and personal items at admission, as additional clothing and personal items are purchased or provided, and at discharge for a planned discharge and within thirty (30) days after an unplanned discharge; b. Ensuring that the child (when age and developmentally able) and the Service Provider's staff sign and date the clothing and personal item inventory, except when the clothing and personal item inventory is completed after an unplanned discharge; c. Sending the clothing and personal item inventory with the probation officer or other department designee at discharge for planned discharges; and d. Providing the juvenile probation department with the clothing and personal item inventory within thirty (30) days after an unplanned discharge. ii. The Service Provider shall provide each child with appropriate clothing that at a minimum is: b. In sufficient quantity to ensure an adequate amount of the following: t- shirts, undershirts, underwear, bras, socks, shoes, pants, shirts, skirts, blouses, coats /jackets, sweaters, pajamas, shorts, and other clothing necessary for a child to participate in daily activities; c. Gender and age- appropriate; d. Proportionate to the child's size; e. In good condition, and is not worn-out with holes or tears (not intended by the manufacturer to be part of the item of clothing); and f. Clean and washed on a regular basis. iii. The Service Provider shall allow children to label their clothes with their name or initials. iv. The Service Provider shall provide each child with appropriate items necessary to meet their hygiene and personal grooming needs by: a. Making grooming products available so that each child is able to maintain good hygiene and grooming practices; b. Ensuring that grooming products meet each child's ethnic hygiene and individual hair care needs; c. Ensuring sufficient hot water is available for daily baths or showers; and d. Providing training/education as necessary to ensure each child understands the concepts of personal hygiene and grooming and what they need to do on a daily basis to achieve and maintain good hygiene and grooming. 3.) Room, Board, and Furnishings. i. The Service Provider shall provide each child with a bed, sheets, towels, blankets, bedspreads, pillows, mattresses and other furnishings necessary to meet the child's needs. The Service Provider shall ensure that the items be kept clean and in good repair. ii. The Service Provider shall ensure that children have personal storage space for their clothing and possessions. The Service Provider shall provide children, who are able to look after their own needs, with individual storage space in their bedrooms for clothing and possessions. iii. The Service Provider shall provide behavioral, gender and age appropriate living arrangements for each child, with the exception of sibling groups, where appropriate, in accordance with DFPS Child Care Licensing Minimum Standards. D. DISCIPLINE AND CRISIS MANAGEMENT 1.) Discipline. Vol. 4 Pg, i. The Service Provider shall use appropriate authority and discipline practices as necessary to set limits for behavior and help each child develop the capacity for self - control; and ii. The Service Provider shall develop and implement discipline and emergency behavior intervention policies that are consistent with DFPS Child Care Licensing Minimum Standards at: http : / /www.dfps.state,tx.us/Child Care /Child Care Standards and Regulations/default.aso, and the Texas Administrative Code, including, but not limited to, the following: a. The Service Provider shall not use, give permission to use, or threaten to use physical discipline with any child. b. The Service Provider shall not threaten the child with loss of visits with family or siblings as a punishment or deterrent to behavior. c. The Service Provider shall not threaten the child with loss of placement as a punishment or deterrent to behavior. 2.) De- Escalation and Crisis Management. i. The Service Provider shall ensure that all de- escalation techniques are exhausted before utilizing more restrictive and intrusive behavior management or emergency behavior intervention. ii. The Service Provider shall utilize developmentally and age appropriate emergency behavior intervention techniques, as described in DFPS Child Care Licensing Minimum Standards to resolve emergencies. iii. The Service Provider shall manage the facility and milieu in a manner that minimizes disruption during a crisis. E. EDUCATIONAL AND VOCATIONAL ACTIVITIES 1.) Educational Activities. i. The Service Provider shall ensure that each school -aged child placed with the Service Provider pursuant to this Contract attends an education] program accredited by the Texas Education Agency ( "TEA "). The Service Provider may request an exception to this requirement from the juvenile probation department. The Chief Juvenile Probation Officer, or his/her designee may approve the exception request, and such approval must be in writing. ii. Not later than the third (3 calendar day after the date a child is placed in a residential facility, the Service Provider shall notify the school district in which the facility is located. iii. The Service Provider shall maintain and update an education portfolio for each child in the Service Provider's care. The contents of the education portfolio must include, if appropriate: a. School enrollment documents — birth certificate, Social Security card, immunizations, and withdrawal notice from the last school; b. Special Education documents — Admission, Review & Dismissal (ARD) team meeting notes, Individual Education Plan (IEP), Section 504 documents, full individual evaluation and/or other diagnostic assessments; c. Report cards, progress reports, and/or IEP progress reports; d. Transcripts; e. Standardized test result — TAKS /SDAA/LDAA; f. Referrals, notices or other correspondence; g. Pictures; h. Miscellaneous — anything school related not previously listed. iv. The Service Provider shall make the education portfolio readily available to the juvenile probation department on any visit with the child or otherwise, if requested. v. The Service Provider shall document that the report card and progress reports are discussed with each child. Vol. �� Pg 3 0 0 vi. The Service Provider shall provide the child's education portfolio to the juvenile probation department at the time a child is discharged from the Service Provider's care regardless of whether the discharge is a planned or an unplanned discharge. The Service Provider must ensure the following: a. The most current educational documents and records are in each child's education portfolio; and b. The child's education portfolio includes the child's current school withdrawal paperwork. vii. The Service Provider shall minimize disruptions to a child's education by scheduling therapy and other appointments outside school hours, whenever possible. 2.) Vocational Activities. The Service Provider shall provide vocational training, support services, activities and skills training (including job readiness), apprenticeships and vocational training opportunities such that each child: i. Has access to appropriate vocational activities and community education programs; ii. Receives the assistance needed to maximize the benefit of these activities; and iii Is provided transportation to vocational activities. F. ROUTINE RECREATIONAL ACTIVITIES 1) The Service Provider shall provide recreational activities such as indoor, outdoor, school, community and religious or spiritual activities for children served under this Contract that are age- appropriate, varied, and are of interest to the child. 2) The Service Provider shall ensure that recreational activities are, at a minimum, supervised in accordance with DFPS Child Care Licensing Minimum Standards and service level requirements contained in the Levels of Care Descriptions (TJPC- FED- 28 -04). 3) The Service Provider shall intervene, as necessary, to reduce the risk and occurrence of any and all injuries. 4) The Service Provider shall ensure that children have input into the types of recreational activities in which they wish to participate. G. TRAVEL 1) The Service Provider shall provide or arrange all travel necessary to ensure a child's access to all necessary medical, mental and vision care for each child, including behavioral healthcare services, recreational, school and school activities, family visits, court hearings, Preparation for Adult Living (PAL) activities, permanency conferences, transition plan meetings, family group conferences, circles of support conferences, and any other services necessary to fulfill the tasks on a child's service plan. 2) A Service Provider who is licensed as a CPA shall arrange and facilitate sibling visits when siblings are at different placements within the same CPA unless the sibling visits are: i. Prohibited by court order; ii. Contrary to the best interest of the children as reflected in any of the service plans of the siblings; or iii. Discouraged by a mental health professional treating any of the siblings. H. CULTURAL COMPETENCE 1) The Service Provider shall provide the contracted components of care with a high level of individual and organizational cultural competence as described below: A) Individual Cultural Competence — The knowledge, skill or attribute one has relative to cultures other than his/her own, that is observable in the consistent patterns of an individual's behavior, interaction Vol. 1 `i LI pg and work related activities over time, which contributes to the ability to effectively meet the needs of children and families receiving services. B) Organizational Cultural Competence — A set of values, behaviors, attitudes and practices within a system, organization, program or among individuals, which enables staff and volunteers to work effectively with children and families from other cultures. Furthermore, it refers to the staff's ability to honor and respect the beliefs, language, interpersonal styles and behaviors of individuals and families receiving services. L SERVICE PROVIDER PARTICIPATION 1) The Service Provider shall participate in conferences required by the juvenile probation department which include but are not limited to, medical, school, case planning, permanency planning, transition planning, and legal staffrngs. 2) The Service Provider shall participate in Preparation for Adult Living (PAL) activities, consistent with the child service or transition plan. 3) The Service Provider shall participate in any other meetings required by the juvenile probation department or a court having jurisdiction over the child and necessary to ensure that the Service Provider is complying with a child's service plan. J. MAINTAINING CONNECTIONS 1) The Service Provider shall make a good faith effort to ensure that children are able to preserve desired and appropriate connections to his or her own cultural identity and community, including religious/spiritual, family, school, and appropriate organizations through on -site or off -site means. 2) The Service Provider shall document all good faith efforts to maintain the child's connections. K. PROVIDING TESTIMONY 1) The Service Provider shall ensure that Service Provider's employees and subcontractors appear and testify in judicial proceedings, depositions and administrative hearings relating to a child, at the request of the juvenile probation department. 2) The Service Provider shall, to the extent possible, notify, and/or assist the juvenile probation department in locating, past employees or subcontractors when past employees or subcontractors Providers are needed to appear and testify in accordance with this subsection. The Service Provider is responsible for the cost associated with the requirements of this subsection. L. LEAST RESTRICTIVE SETTING 1) The Service Provider shall provide all services in a manner that safeguards the health, welfare and safety of the children ' least restrictive setting possible. Service Provider Duane Peters, County Judge Date And Brazos County Juvenile Board Chair Doug Vance, xecutive Director Juvenile Services Department Date if —I << Date Vol. `I p 309x 2.) Clothing and Personal Items. V ol. CONTRACT AMENDMENT HECTOR GARZA CENTER ARTICLE ID SERVICES 3.03 Service Provider will provide or perform the following: A. DAILY LIVING SKULLS 1. The Service Provider shall teach each child basic living and social skills such that they are able to appropriately care for themselves and function in the community. B. ASSESSMENT, SERVICE PLANNING AND COORDINATION 1.) Diagnostic Assessment. The Service Provider shall ensure completion of a diagnostic assessment on each child within 30 days of admission. The assessment must address the child's strengths and needs in the following areas: physical, psychological, behavioral, family, social and educational. 2.) Service Planning and Coordination. i. The Service Provider shall develop, coordinate and implement a service plan that addresses the services that will be provided to meet each child's specific needs. ii. The Service Provider shall develop a service plan in accordance with the requirements contained in TJPC- FED -29 -04 Section 500 (Casework and Support Services) and Section 501 (Service Plans). iii. The Service Provider shall ensure that the service plan incorporates and is consistent with: a. Permanency goats identified in the juvenile probation department residential case plan; b. Behavioral goals established by the juvenile probation department; c. Components of the child's Individual Education Plan (IEP) and the Individual Transition Plan (ITP) that are both developed by the school's Admission, Review, and Dismissal (ARD) committee, if appropriate; and d. Components of the CPS transition plan for youth ages 16 -22 which includes Preparation for Adult Living (PAL), Education and Training Vouchers (ETV) and other related services and support for youth who are currently in foster care or transitioning out of care. Additional information is located at http: / /www.dfps.state.tx.us /Child Protection /Transitional Living/default.asp. iv. The Service Provider shall ensure that the service plan includes services to assist a child to transition to a new living arrangement or to new prbvider services, if applicable. C. ROUTINE 24-HOUR CHILDCARE 1.) Food. i. The Service Provider shall provide food in accordance with requirements of DFPS Child Care Licensing Minimum Standards. ii. The Service Provider shall ensure that each child receives fresh fruits, vegetables and dairy products at least once a day. iii, The Service Provider shall ensure that children have input into meal planning. 144 pg. 3033 The Service Provider shall maintain an inventory of the child's clothing and personal items that are of substantial and/or sentimental value by: a. Completing an inventory of clothing and personal items at admission, as additional clothing and personal items are purchased or provided, and at discharge for a planned discharge and within thirty (30) days after an unplanned discharge; b. Ensuring that the child (when age and developmentally able) and the Service Provider's staff sign and date the clothing and personal item inventory, except when the clothing and personal item inventory is completed after an unplanned discharge; c. Sending the clothing and personal item inventory with the probation officer or other department designee at discharge for planned discharges; and d. Providing the juvenile probation department with the clothing and personal item inventory within thirty (30) days after an unplanned discharge. ii. The Service Provider shall provide each child with appropriate clothing that at a minimum is: b. In sufficient quantity to ensure an adequate amount of the following: t- shirts, undershirts, underwear, bras, socks, shoes, pants, shirts, skirts, blouses, coats/jackets, sweaters, pajamas, shorts, and other clothing necessary for a child to participate in daily activities; c. Gender and age- appropriate; d. Proportionate to the child's size; e. In good condition, and is not worn-out with holes or tears (not intended by the manufacturer to be part of the item of clothing); and f. Clean and washed on a regular basis. iii. The Service Provider shall allow children to label their clothes with their name or initials. iv. The Service Provider shall provide each child with appropriate items necessary to meet their hygiene and personal grooming needs by: a. Making grooming products available so that each child is able to maintain good hygiene and grooming practices; b. Ensuring that grooming products meet each child's ethnic hygiene and individual hair care needs; c. Ensuring sufficient hot water is available for daily baths or showers; and d. Providing training/education as necessary to ensure each child understands the concepts of personal hygiene and grooming and what they need to do on a daily basis to achieve and maintain good hygiene and grooming. 3.) Room, Board, and Furnishings. i. The Service Provider shall provide each child with a bed, sheets, towels, blankets, bedspreads, pillows, mattresses and other furnishings necessary to meet the child's needs. The Service Provider shall ensure that the items be kept clean and in good repair. ii. The Service Provider shall ensure that children have personal storage space for their clothing and possessions. The Service Provider shall provide children, who are able to look after their own needs, with individual storage space in their bedrooms for clothing and possessions. iii. The Service Provider shall provide behavioral, gender and age appropriate living arrangements for each child, with the exception of sibling groups, where appropriate, in accordance with DFPS Child Care Licensing Minimum Standards. D. DISCIPLINE AND CRISIS MANAGEMENT 1.) Discipline. Vol. I Lilt 3 Pg. 304 i. The Service Provider shall use appropriate authority and discipline practices as necessary to set limits for behavior and help each child develop the capacity for self - control; and ii. The Service Provider shall develop and implement discipline and emergency behavior intervention policies that are consistent with DFPS Child Care Licensing Minimum Standards at: http: / /www.dfps.state.tx.us /Child Care /Childfare Standards and Regulations /default.asp and the Texas Administrative Code, including, but not limited to, the following: a. The Service Provider shall not use, give permission to use, or threaten to use physical discipline with any child. b. The Service Provider shall not threaten the child with loss of visits with family or siblings as a punishment or deterrent to behavior. c. The Service Provider shall not threaten the child with loss of placement as a punishment or deterrent to behavior. • 2.) De- Escalation and Crisis Management. i. The Service Provider shall ensure that all de- escalation techniques are exhausted before utilizing more restrictive and intrusive behavior management or emergency behavior intervention. ii. The Service Provider shall utilize developmentally and age appropriate emergency behavior intervention techniques, as described in DFPS Child Care Licensing Minimum Standards to resolve emergencies. iii. The Service Provider shall manage the facility and milieu in a manner that minimizes disruption during a crisis. E. EDUCATIONAL AND VOCATIONAL ACTIVITIES 1.) Educational Activities. i. The Service Provider shall ensure that each school -aged child placed with the Service Provider pursuant to this Contract attends an educational program accredited by the Texas Education Agency ( "TEA "). The Service Provider may request an exception to this requirement from the juvenile probation department. The Chief Juvenile Probation Officer, or his/her designee may approve the exception request, and such approval must be in writing. ii. Not later than the third (3` calendar day after the date a child is placed in a residential facility, the Service Provider shall notify the school district in which the facility is located. iii. The Service Provider shall maintain and update an education portfolio for each child in the Service Provider's care. The contents of the education portfolio must include, if appropriate: a. School enrollment documents — birth certificate, Social Security card, immunizations, and withdrawal notice from the last school; b. Special Education documents — Admission, Review & Dismissal (ARD) team meeting notes, Individual Education Plan (IEP), Section 504 documents, full individual evaluation and/or other diagnostic assessments; c. Report cards, progress reports, and/or IEP progress reports; d. Transcripts; e. Standardized test result — TAKS/SDAA/LDAA; f. Referrals, notices or other correspondence; g. Pictures; h. Miscellaneous — anything school related not previously listed.. iv. The Service Provider shall make the education portfolio readily available to the juvenile probation department on any visit with the child or otherwise, if requested. v. The Service Provider shall document that the report card and progress reports are discussed with each child. 305 Vol. (" Pg. vi. The Service Provider shall provide the child's education portfolio to the juvenile probation department at the time a child is discharged from the Service Provider's care regardless of whether the discharge is a planned or an unplanned discharge. The Service Provider must ensure the following: a. The most current educational documents and records are in each child's education portfolio; and b. The child's education portfolio includes the child's current school withdrawal paperwork. vii. The Service Provider shall minimize disruptions to a child's education by scheduling therapy and other appointments outside school hours, whenever possible. 2.) Vocational Activities. The Service Provider shall provide vocational training, support services, activities and skills training (including job readiness), apprenticeships and vocational training opportunities such that each child: i. Has access to appropriate vocational activities and community education programs; ii. Receives the assistance needed to maximize the benefit of these activities; and iii Is provided transportation to vocational activities. F. ROUTINE RECREATIONAL ACTIVITIES 1) The Service Provider shall provide recreational activities such as indoor, outdoor, school, community and religious or spiritual activities for children served under this Contract that are age- appropriate, varied, and are of interest to the child. 2) The Service Provider shall ensure that recreational activities are, at a minimum, supervised in accordance with DFPS Child Care Licensing Minimum Standards and service level requirements contained in the Levels of Care Descriptions (TJPC- FED- 28 -04). 3) The Service Provider shall intervene, as necessary, to reduce the risk and occurrence of any and all injuries. 4) The Service Provider shall ensure that children have input into the types of recreational activities in which they wish to participate. G. TRAVEL 1) The Service Provider shall provide or arrange all travel necessary to ensure a child's access to all necessary medical, mental and vision care for each child, including behavioral healthcare services, recreational, school and school activities, family visits, court hearings, Preparation for Adult Living (PAL) activities, permanency conferences, transition plan meetings, family group conferences, circles of support conferences, and any other services necessary to fulfill the tasks on a child's service plan. 2) • A Service Provider who is licensed as a CPA shall arrange and facilitate sibling visits when siblings are at different placements within the same CPA unless the sibling visits are: i. Prohibited by court order; ii. Contrary to the best interest of the children as reflected in any of the service plans of the siblings; or iii. Discouraged by a mental health professional treating any of the siblings. H. CULTURAL COMPETENCE 1) The Service Provider shall provide the contracted components of care with a high level of individual and organizational cultural competence as described below: A) Individual Cultural Competence — The knowledge, skill or attribute one has relative to cultures other than his/her own, that is observable in the consistent patterns of an individual's behavior, interaction Vol. ) 4 1 p 3 049 and work related activities over time, which contributes to the ability to effectively meet the needs of children and families receiving services. B) Organizational Cultural Competence — A set of values, behaviors, attitudes and practices within a system, organization, program or among individuals, which enables staff and volunteers to work effectively with children and families from other cultures. Furthermore, it refers to the staffs ability to honor and respect the beliefs, language, interpersonal styles and behaviors of individuals and families receiving services. L SERVICE PROVIDER PARTICIPATION 1) The Service Provider shall participate in conferences required by the juvenile probation department which include but are not limited to, medical, school, case planning, permanency planning, transition planning, and legal staffmgs. 2) The Service Provider shall participate in Preparation for Adult Living (PAL) activities, consistent with the child service or transition plan. 3) The Service Provider shall participate in any other meetings required by the juvenile probation department or a court having jurisdiction over the child and necessary to ensure that the Service Provider is complying with a child's service plan. J. MAINTAINING CONNECTIONS 1) The Service Provider shall make a good faith effort to ensure that children are able to preserve desired and appropriate connections to his or her own cultural identity and community, including religious / spiritual, family, school, and appropriate organizations through on -site or off -site means. 2) The Service Provider shall document all good faith efforts to maintain the child's connections. K. PROVIDING TESTIMONY 1) The Service Provider shall ensure that Service Provider's employees and subcontractors appear and testify in judicial proceedings, depositions and administrative hearings relating to a child, at the request of the juvenile probation department. 2) The Service Provider shall, to the extent possible, notify, and/or assist the juvenile probation department in locating, past employees or subcontractors when past employees or subcontractors Providers are needed to appear and testify in accordance with this subsection. The Service Provider is responsible for the cost associated with the requirements of this subsection. L. LEAST RESTRICTIVE SETTING 1) The Service Provider shall provide all services in a manner that safeguards the health, welfare and safetypf the children in the least restrictive setting possible. S b ant t swats r bur:, Divisional Vice President Duane Peters, County Judge Date And : Count Ju enile Board Chair L i - 1 4 ( Date Doug Vance, Ex utive Director Juvenile Services Department Vol. 1 y Pg. 307 Dati 3—A.92—// 2.) Clothing and Personal Items. CONTRACT AMENDMENT LUTHERAN SOCIAL SERVICES Vol. l ARTICLE III SERVICES 3.03 Service Provider will provide or perform the following: A. DAILY LIVING SKILLS 1. The Service Provider shall teach each child basic living and social skills such that they are able to appropriately care for themselves and function in the community. B. ASSESSMENT, SERVICE PLANNING AND COORDINATION 1.) Diagnostic Assessment. The Service Provider shall ensure completion of a diagnostic assessment on each child within 30 days of admission. The assessment must address the child's strengths and needs in the following areas: physical, psychological, behavioral, family, social and educational. 2.) Service Planning and Coordination. i. The Service Provider shall develop, coordinate and implement a service plan that addresses the services that will be provided to meet each child's specific needs. ii. The Service Provider shall develop a service plan in accordance with the requirements contained in TJPC- FED -29 -04 Section 500 (Casework and Support Services) and Section 501 (Service Plans). iii. The Service Provider shall ensure that the service plan incorporates and is consistent with: a. Permanency goals identified in the juvenile probation department residential case plan; b. Behavioral goals established by the juvenile probation department; c. Components of the child's Individual Education Plan (IEP) and the individual Transition Plan (ITP) that are both developed by the school's Admission, Review, and Dismissal (ARD) committee, if appropriate; and d. Components of the CPS transition plan for youth ages 16 -22 which includes Preparation for Adult Living (PAL), Education and Training Vouchers (ETV) and other related services and support for youth who are currently in foster care or transitioning out of care. Additional information is located at http: /lwww.dfps.state.tx.us /Child Protection/Transitional LivinWdefault.asp. iv. The Service Provider shall ensure that the service plan includes services to assist a child to transition to a new living arrangement or to new provider services, if applicable. C. ROUTINE 24 - HOUR CHILDCARE 1.) Food. i. The Service Provider shall provide food in accordance with requirements of DFPS Child Care Licensing Minimum Standards. ii. The Service Provider shall ensure that each child receives fresh fruits, vegetables and dairy products at least once a day. iii. The Service Provider shall ensure that children have input into meal planning. 308 Pg. The Service Provider shall maintain an inventory of the child's clothing and personal items that are of substantial and/or sentimental value by: a. Completing an inventory of clothing and personal items at admission, as additional clothing and personal items are purchased or provided, and at discharge for a planned discharge and within thirty (30) days after an unplanned discharge; b. Ensuring that the child (when age and developmentally able) and the Service Provider's staff sign and date the clothing and personal item inventory, except when the clothing and personal item inventory is completed after an unplanned discharge; c. Sending the clothing and personal item inventory with the probation officer or other department designee at discharge for planned discharges; and d. Providing the juvenile probation department with the clothing and personal item inventory within thirty (30) days after an unplanned discharge. G. The Service Provider shall provide each child with appropriate clothing that at a minimum is: b. In sufficient quantity to ensure an adequate amount of the following: t- shirts, undershirts, underwear, bras, socks, shoes, pants, shirts, skirts, blouses, coats/jackets, sweaters, pajamas, shorts, and other clothing necessary for a child to participate in daily activities; c. Gender and age - appropriate; d. Proportionate to the child's size; e. In good condition, and is not worn-out with holes or tears (not intended by the manufacturer to be part of the item of clothing); and f. Clean and washed on a regular basis. iii. The Service Provider shall allow children to label their clothes with their name or initials. iv. The Service Provider shall provide each child with appropriate items necessary to meet their hygiene and personal grooming needs by: a. Making grooming products available so that each child is able to maintain good hygiene and grooming practices; b. Ensuring that grooming products meet each child's ethnic hygiene and individual hair care needs; c. Ensuring sufficient hot water is available for daily baths or showers; and d. Providing training/education as necessary to ensure each child understands the concepts of personal hygiene and grooming and what they need to do on a daily basis to achieve and maintain good hygiene and grooming. 3.) Room, Board, and Furnishings. 1. The Service Provider shall provide each child with a bed, sheets, towels, blankets, bedspreads, pillows, mattresses and other furnishings necessary to meet the child's needs. The Service Provider shall ensure that the items be kept clean and in good repair. ii. The Service Provider shall ensure that children have personal storage space for their clothing and possessions. The Service Provider shall provide children, who are able to look after their own needs, with individual storage space in their bedrooms for clothing and possessions. iii. The Service Provider shall provide behavioral, gender and age appropriate living arrangements for each child, with the exception of sibling groups, where appropriate, in accordance with DFPS Child Care Licensing Minimum Standards. D. DISCIPLINE AND CRISIS MANAGEMENT 1.) Discipline. Vol. 1 — U 09 -- --- Pg. 3 i. The Service Provider shall use appropriate authority and discipline practices as necessary to set limits for behavior and help each child develop the capacity for self - control; and ii. The Service Provider shall develop and implement discipline and emergency behavior intervention policies that are consistent with DFPS Child Care Licensing Minimum Standards at: http: / /www.dfos.state.tx.us /Child Care/Child Care Standards and Regulations /default.asp and the Texas Administrative Code, including, but not limited to, the following: a. The Service Provider shall not use, give permission to use, or threaten to use physical discipline with any child. b. The Service Provider shall not threaten the child with loss of visits with family or siblings as a punishment or deterrent to behavior. c. The Service Provider shall not threaten the child with loss of placement as a punishment or deterrent to behavior. 2.) De- Escalation and Crisis Management. i. The Service Provider shall ensure that all de- escalation techniques are exhausted before utilizing more restrictive and intrusive behavior management or emergency behavior intervention. ii. The Service Provider shall utilize developmentally and age appropriate emergency behavior intervention techniques, as described in DFPS Child Care Licensing Minimum Standards to resolve emergencies. iii. The Service Provider shall manage the facility and milieu in a manner that minimizes disruption during a crisis. E. EDUCATIONAL AND VOCATIONAL ACTIVITIES 1.) Educational Activities. i. The Service Provider shall ensure that each school -aged child placed with the Service Provider pursuant to this Contract attends an educational program accredited by the Texas Education Agency ( "TEA "). The Service Provider may request an exception to this requirement from the juvenile probation department. The Chief Juvenile Probation Officer, or his/her designee may approve the exception request, and such approval must be in writing. ii. Not later than the third (3r calendar day after the date a child is placed in a residential facility, the Service Provider shall notify the school district in which the facility is located. iii. The Service Provider shall maintain and update an education portfolio for each child in the Service Provider's care. The contents of the education portfolio must include, if appropriate: a. School enrollment documents — birth certificate, Social Security card, immunizations, and withdrawal notice from the last school; b. Special Education documents — Admission, Review & Dismissal (ARD) team meeting notes, Individual Education Plan (IEP), Section 504 documents, full individual evaluation and/or other diagnostic assessments; c. Report cards, progress reports, and/or IEP progress reports; d. Transcripts; e. Standardized test result — TAKS /SDAA/LDAA; f. Referrals, notices or other correspondence; g. Pictures; h. Miscellaneous — anything school related not previously listed. iv. The Service Provider shall make the education portfolio readily available to the juvenile probation department on any visit with the child or otherwise, if requested. v. The Service Provider shall document that the report card and progress reports are discussed with each child. Vol. iyt Pg. 3)0 vi. The Service Provider shall provide the child's education portfolio to the juvenile probation department at the time a child is discharged from the Service Provider's care regardless of whether the discharge is a planned or an unplanned discharge. The Service Provider must ensure the following: a. The most current educational documents and records are in each child's education portfolio; and b. The child's education portfolio includes the child's current school withdrawal paperwork. vii. The Service Provider shall minimize disruptions to a child's education by scheduling therapy and other appointments outside school hours, whenever possible. 2.) Vocational Activities. The Service Provider shall provide vocational training, support services, activities and skills training (including job readiness), apprenticeships and vocational training opportunities such that each child: i. Has access to appropriate vocational activities and community education programs; ii. Receives the assistance needed to maximize the benefit of these activities; and iii Is provided transportation to vocational activities. F. ROUTINE RECREATIONAL ACTIVITIES 1) The Service Provider shall provide recreational activities such as indoor, outdoor, school, community and religious or spiritual activities for children served under this Contract that are age- appropriate, varied, and are of interest to the child. 2) The Service Provider shall ensure that recreational activities are, at a minimum, supervised in accordance with DFPS Child Care Licensing Minimum Standards and service level requirements contained in the Levels of Care Descriptions (TJPC - FED- 28 -04). 3) The Service Provider shall intervene, as necessary, to reduce the risk and occurrence of any and all injuries. 4) The Service Provider shall ensure that children have input into the types of recreational activities in which they wish to participate. G. TRAVEL 1) The Service Provider shall provide or arrange all travel necessary to ensure a child's access to all necessary medical, mental and vision care for each child, including behavioral healthcare services, recreational, school and school activities, family visits, court hearings, Preparation for Adult Living (PAL) activities, permanency conferences, transition plan meetings, family group conferences, circles of support conferences, and any other services necessary to fulfill the tasks on a child's service plan. 2) A Service Provider who is licensed as a CPA shall arrange and facilitate sibling visits when siblings are at different' placements within the same CPA unless the sibling visits are: i. Prohibited by court order; ii. Contrary to the best interest of the children as reflected in any of the service plans of the siblings; or iii. Discouraged by a mental health professional treating any of the siblings. H. CULTURAL COMPETENCE 1) The Service Provider shall provide the contracted components of care with a high level of individual and organizational cultural competence as described below: A) Individual Cultural. Competence — The knowledge, skill or attribute one has relative to cultures other than his/her own, that is observable in the consistent patterns of an individual's behavior, interaction vol. 1 1414 Pg. 31 and work related activities over time, which contributes to the ability to effectively meet the needs of children and families receiving services. B) Organizational Cultural Competence — A set of values, behaviors, attitudes and practices within a system, organization, program or among individuals, which enables staff and volunteers to work effectively with children and families from other cultures. Furthermore, it refers to the staff's ability to honor and respect the beliefs, language, interpersonal styles and behaviors of individuals and families receiving services. L SERVICE PROVIDER PARTICIPATION 1) The Service Provider shall participate in conferences required by the juvenile probation department which include but are not limited to, medical, school, case planning, permanency planning, transition planning, and legal staffings. 2) The Service Provider shall participate in Preparation for Adult Living (PAL) activities, consistent with the child service or transition plan. 3) The Service Provider shall participate in any other meetings required by the juvenile probation department or a court having jurisdiction over the child and necessary to ensure that the Service Provider is complying with a child's service plan. J. MAINTAINING CONNECTIONS 1) The Service Provider shall make a good faith effort to ensure that children are able to preserve desired and appropriate connections to his or her own cultural identity and cominunity, includipg religious/spiritual, family, school, and appropriate organizations through on -site or off-site means. 2) The Service Provider shall document all good faith efforts to maintain the child's connections. IC. PROVIDING TESTIMONY 1) The Service Provider shall ensure that Service Provider's employees and subcontractors appear and testify in judicial proceedings, depositions and administrative hearings relating to a child, at the request of the juvenile probation department. 2) The Service Provider shall, to the extent possible, notify, and/or assist the juvenile probation department in locating, past employees or subcontractors when past employees or subcontractors Providers are needed to appear and testify in accordance with this subsection. The Service Provider is responsible for the cost associated with the requirements of this subsection. L. LEAST RESTRICTIVE SETTING 1) The Service Provider shall provide all services in a manner that safeguards the health, welfare and safety of the children in the least restrictive setting possible. Duane Peters, County Ju ' ge And s County J \ nile Board Chair 4111 11) Date Date \ Dot., L -Pri l Doug Vance, Executive Director Date Juvenile Services Department Vol. 1 LI ` i Pg. 3 P%. 2.) Clothing and Personal Items. CONTRACT AMENDMENT THE CENTER FOR SUCCESS AND INDEPENDENCE ARTICLE III SERVICES 3.03 Service Provider will provide or perform the following: A. DAILY LIVING SKILLS 1. The Service Provider shall teach each child basic living and social skills such that they are able to appropriately care for themselves and function in the community. B. ASSESSMENT, SERVICE PLANNING AND COORDINATION 1.) Diagnostic Assessment. The Service Provider shall ensure completion of a diagnostic assessment • on each child within 30 days of admission. The assessment must address the child's strengths and needs in the following areas: physical, psychological, behavioral, family, social and educational. 2.) Service Planning and Coordination. i. The Service Provider shall develop, coordinate and implement a service plan that addresses the services that will be provided to meet each child's specific needs. ii. The Service Provider shall develop a service plan in accordance with the requirements contained in TJPC- FED -29 -04 Section 500 (Casework and Support Services) and Section 501 (Service Plans). iii. The Service Provider shall ensure that the service plan incorporates and is consistent with: a. Permanency goals identified in the juvenile probation department residential case plan; b. Behavioral goals established by the juvenile probation department; c. Components of the child's Individual Education Plan (IEP) and the Individual Transition Plan (ITP) that are both developed by the school's Admission, Review, and Dismissal (ARD) committee, if appropriate; and d. Components of the CPS transition plan for youth ages 16 -22 which includes Preparation for Adult Living (PAL), Education and Training Vouchers (ETV) and other related services and support for youth who are currently in foster care or transitioning out of care. Additional information is located at http : / /www.dfps.state.tx.us/Child Protection/Transitional Living /default.asp. iv. The Service Provider shall ensure that the service plan includes services to assist a child to transition to a new living arrangement or to new provider services, if applicable. C. ROUTINE 24 -HOUR CHILDCARE 1.) Food. i. The Service Provider shall provide food in accordance with requirements of DFPS Child Care Licensing Minimum Standards. ii. The Service Provider shall ensure that each child receives fresh fruits, vegetables and dairy products at least once a day. iii. The Service Provider shall ensure that children have input into meal planning. Vol. I L I p 3 13 The Service Provider shall maintain an inventory of the child's clothing and personal items that are of substantial and/or sentimental value by: a. Completing an inventory of clothing and personal items at admission, as additional clothing and personal items are purchased or provided, and at discharge for a planned discharge and within thirty (30) days after an unplanned discharge; b. Ensuring that the child (when age and developmentally able) and the Service Provider's staff sign and date the clothing and personal item inventory, except when the clothing and personal item inventory is completed after an unplanned discharge; c. Sending the clothing and personal item inventory with the probation officer or other department designee at discharge for planned discharges; and d. Providing the juvenile probation department with the clothing and personal item inventory within thirty (30) days after an unplanned discharge. ii. The Service Provider shall provide each child with appropriate clothing that at a minimum is: b. In sufficient quantity to ensure an adequate amount of the following: t- shirts, undershirts, underwear, bras, socks, shoes, pants, shirts, skirts, blouses, coats /jackets, sweaters, pajamas, shorts, and other clothing necessary for a child to participate in daily activities; c. Gender and age - appropriate; d. Proportionate to the child's size; e. In good condition, and is not worn-out with holes or tears (not intended by the manufacturer to be part of the item of clothing); and ■ f. Clean and washed on a regular basis. The Service Provider shall allow children to label their clothes with their name or initials. iv. The Service Provider shall provide each child with appropriate items necessary to meet their hygiene and personal grooming needs by: a, Making grooming products available so that each child is able to maintain good hygiene and grooming practices; b. Ensuring that grooming products meet each child's ethnic hygiene and individual hair care needs; c. Ensuring sufficient hot water is available for daily baths or showers; and d. Providing training/education as necessary to ensure each child understands the concepts of personal hygiene and grooming and what they need to do on a daily basis to achieve and maintain good hygiene and grooming. 3.) Room, Board, and Furnishings. i. The Service Provider shall provide each child with a bed, sheets, towels, blankets, bedspreads, pillows, mattresses and other furnishings necessary to meet the child's needs. The Service Provider shall ensure that the items be kept clean and in good repair. ii. The Service Provider shall ensure that children have personal storage space for their clothing and possessions. The Service Provider shall provide children, who are able to look after their own needs, with individual storage space in their bedrooms for clothing and possessions. iii. The Service Provider shall provide behavioral, gender and age appropriate living arrangements for each child, with the exception of sibling groups, where appropriate, in accordance with DFPS Child Care Licensing Minimum Standards. D. DISCIPLINE AND CRISIS MANAGEMENT 1.) Discipline. Vol. j 414 Pg. 311' i. The Service Provider shall use appropriate authority and discipline practices as necessary to set limits for behavior and help each child develop the capacity for self - control; and ii. The Service Provider shall develop and implement discipline and emergency behavior intervention policies that are consistent with DFPS Child Care Licensing Minimum Standards at: http: / /www.dfps,state.tx.us /Child Care /Child Care Standards and Regulations /default.asp and the Texas Administrative Code, including, but not limited to, the following: a. The Service Provider shall not use, give permission to use, or threaten to use physical discipline with any child. b. The Service Provider shall not threaten the child with Loss of visits with family or siblings as a punishment or deterrent to behavior. c. The Service Provider shall not threaten the child with loss of placement as a punishment or deterrent to behavior. 2.) De- Escalation and Crisis Management. i. The Service Provider shall ensure that all de- escalation techniques are exhausted before utilizing more restrictive and intrusive behavior management or emergency behavior intervention. ii. The Service Provider shall utilize developmentally and age appropriate emergency behavior intervention techniques, as described in DFPS Child Care Licensing Minimum Standards to resolve emergencies. iii. The Service Provider shall manage the facility and milieu in a manner that minimizes disruption during a crisis. E. EDUCATIONAL AND VOCATIONAL ACTIVITIES 1.) Educational Activities. i. The Service Provider shall ensure that each school -aged child placed with the Service Provider pursuant to this Contract attends an educational program accredited by the Texas Education Agency ( "TEA "). The Service Provider may request an exception to this requirement from the juvenile probation department. The Chief Juvenile Probation Officer, or his/her designee may approve the exception request, and such approval must be in writing. ii. Not later than the third (3` calendar day after the date a child is placed in a residential facility, the Service Provider shall notify the school district in which the facility is located. iii. The Service Provider shall maintain and update an education portfolio for each child in the Service Provider's care. The contents of the education portfolio must include, if appropriate: a. School enrollment documents — birth certificate, Social Security card, immunizations, and withdrawal notice from the last school; b. Special Education documents — Admission, Review & Dismissal (ARD) team meeting notes, Individual Education Plan (IEP) Section 504 documents, full individual evaluation and/or other diagnostic assessments; c. Report cards, progress reports, and/or IEP progress reports; d. Transcripts; e. Standardized test result — TAKS /SDAA/LDAA; f. Referrals, notices or other correspondence; g. Pictures; h. Miscellaneous — anything school related not previously listed. iv. The Service Provider shall make the education portfolio readily available to the juvenile probation department on any visit with the child or otherwise, if requested. v. The Service Provider shall document that the report card and progress reports are discussed with each child. Vol _ g Pg. 3/55 vi. The Service Provider shall provide the child's education portfolio to the juvenile probation department at the time a child is discharged from the Service Provider's care regardless of whether the discharge is a planned or an unplanned discharge. The Service Provider must ensure the following: a. The most current educational documents and records are in each child's education portfolio; and b. The child's education portfolio includes the child's current school withdrawal paperwork. vii. The Service Provider shall minimize disruptions to a child's education by scheduling therapy and other appointments outside school hours, whenever possible. 2.) Vocational Activities. The Service Provider shall provide vocational training, support services, activities and skills training (including job readiness), apprenticeships and vocational training opportunities such that each child: i, Has access to appropriate vocational activities and community education programs; ii. Receives the assistance needed to maximize the benefit of these activities; and iii Is provided transportation to vocational activities. F. ROUTINE RECREATIONAL ACTIVITIES 1) The Service Provider shall provide recreational activities such as indoor, outdoor, school, community and religious or spiritual activities for children served under this Contract that are age- appropriate, varied, and are of interest to the child. 2) The Service Provider shall ensure that recreational activities are, at a minimum, supervised in accordance with DFPS Child Care Licensing Minimum Standards and service level requirements contained in the Levels of Care Descriptions (TJPC- FED- 28 -04). 3) The Service Provider shall intervene, as necessary, to reduce the risk and occurrence of any and all injuries. 4) The Service Provider shall ensure that children have input into the types of recreational activities in which they wish to participate. G. TRAVEL I) The Service Provider shall provide or arrange all travel necessary to ensure a child's access to all necessary medical, mental and vision care for each child, including behavioral healthcare services, recreational, school and school activities, family visits, court hearings, Preparation for Adult Living (PAL) activities, permanency conferences, transition plan meetings, family group conferences, circles of support conferences, and any other services necessary to fulfill the tasks on a child's service plan. 2) A Service Provider who is licensed as a CPA shall arrange and facilitate sibling visits when siblings are at different placements within the same CPA unless the sibling visits are: i. Prohibited by court order; ii. Contrary to the best interest of the children as reflected in any of the service plans of the siblings; or iii. Discouraged by a mental health professional treating any of the siblings. H. CULTURAL COMPETENCE 1) The Service Provider shall provide the contracted components of care with a high level of individual and organizational cultural competence as described below: A) Individual Cultural Competence — The knowledge, skill or attribute one has relative to cultures other than his/her own, that is observable in the consistent patterns of an individual's behavior, interaction Vol. 1 9 p 3 I& and work related activities over time, which contributes to the ability to effectively meet the needs of children and families receiving services. B) Organizational Cultural Competence — A set of values, behaviors, attitudes and practices within a system, organization, program or among individuals, which enables staff and volunteers to work effectively with children and families from other cultures. Furthermore, it refers to the staffs ability to honor and respect the beliefs, language, interpersonal styles and behaviors of individuals and families receiving services. L SERVICE PROVIDER PARTICIPATION 1) The Service Provider shall participate in conferences required by the juvenile probation department which include but are not limited to, medical, school, case planning, permanency planning, transition planning, and legal staffings. 2) The Service Provider shall participate in Preparation for Adult Living (PAL) activities, consistent with the child service or transition plan. 3) The Service Provider shall participate in any other meetings required by the juvenile probation department or a court having jurisdiction over the child and necessary to ensure that the Service Provider is complying with a child's service plan. J. MAINTAINING CONNECTIONS 1) The Service Provider shall make a good faith effort to ensure that children are able to preserve desired and appropriate connections to his or her own cultural identity and community, including religious/spiritual, family, school, and appropriate organizations through on -site or off -site means. 2) The Service Provider shall document all good faith efforts to maintain the child's connections. K. PROVIDING TESTIMONY 1) The Service Provider shall ensure that Service Provider's employees and subcontractors appear and testify in judicial proceedings, depositions and administrative hearings relating to a child, at the request of the juvenile probation department. 2) The Service Provider shall, to the extent possible, notify, and/or assist the juvenile probation department in locating, past employees or subcontractors when past employees or subcontractors Providers are needed to appear and testify in accordance with this subsection. The Service Provider is responsible for the cost associated with the requirements of this subsection. L. LEAST RESTRICTIVE SETTING 1) The Service Provider shall provide all services in a manner that safeguards the health, welfare and o f the children in a , t restrictive setting possible. Service Provider Duane Peters, County Judge s County Jflenile Board Chair Doug Vance, Vxecutive Director Juvenile Services Department Vol. 1 P 3 VA Date -// Date Date BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2010 -2011 BUDGET YEAR NO. 10 /11 — 23.1 -23.4 On this the 22nd day of March 2011 at a regular meeting of the Commissioners' Court, the following members were present: By: A. Duane Peters, County Judge, Presiding B. Lloyd Wassermann, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Kenny Mallard, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 22nd day of March 2011 the Court heard and approved a budget amendment for the 2010 -201 Ibudget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 14 September 2010, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 22nd of March 2011. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget Copies: County Auditor County Treasurer County Budget Officer Commissioners' Court Minutes • Vol. Imo p _ Preparedvy: Date: - _3/15/2011. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10/11 - 23.1 3/22/2011 FUND 0100 0100 DIV 13000100 13000100 ACCT 60360000 67342000 PROJ DR/CR CR DR ACCOUNT NAME Furniture Furniture Increase 700.00 Decrease 700.00 Tax Assessor Collector Reallocation of funds to proper account. -DepartmentApprova1.. P. County- Judge .Approval loft Vol. I4y P 3i Date FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 3000 355600 60500000 CR Office - Equipment 2,072.42 3000 355600 67286000 CR Equipment - Other 875.00 3000 355600 80286000 DR Equipment - Other 2,947.42 Prepared By Date: 3/15/2011 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10/11 - 23.2 3/22/2011 BVCOG Interlocal To reclassify the cost of generatorspurchased to a capital account based on FMV. Department Approval Date County Judge Approve toll Vol ! g-9 Pg 3at0 -Dat BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10/11 - 23.3 3/22/2011 FUND 3000 3000 DIV 355600 ACCT 48002000 80286000 PROJ DR/CR CR DR ACCOUNT NAME BVCOG Equipment - Other Increase 1,500.00 Decrease 1,500.00 BVCOG Interlocal FY 2011: To increase the BVCOG grant budget from a refund on expenses from 2010. Prepared By: Date: 3/15/2011 Depirtment Approval. CouptyJudge Approval \ i 14 L i Pg. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10111 - 23.4 3/2212011 ACCOUNT NAME Increase Decrease DIV ACCT 1PROJ DR/CR 600.00 11001500 61130000 CR General Fund - Contingency 91 110000 DR Transfer to General Capital Improvement Fund 600.00 49028000 CR Transfer to General Capital Improvement Fund 600.00 600.00 63000500 80292000 DR Equipment -Xrav FUND 0100 0100 4500 4500 1 General Fund and General Capital Improvement Fund To fund the moving cost of the X -Ray scanner from the Brazos County Administration Building to the 29th Street Fami y Court Annex. Prepared By: Date: - 3 11512011 DepartmentApproval County Judge ApprohI rmi vol. 1 P 3 a oZ Date Commissioner Court Date: March 22, 2011 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Request(s) Ag Extension Collections County Attorney District Clerk IT SO — Admin Approved in Commissioners' Court: March 2211: County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) PERSONNEL CHANGE OF STATUS REQUESTS Employee Request Applies To Young, Tamra Action Requested New Hire Isiaz, Jacki Termination Suhling, Kendra New Hire Owens, Cynthia New Hire Iselt, Ericka Turnipseed, Tate New Hire New Hire Perry, Elmer Retirement Stone, Elizabeth Ann New Hire SO — Jail Centanni, Mathew New Hire Stewart, David Resignation Whorton, Kelvin New Hire \f„t )4 pg. 3 '2.3 n 0 a m n a G 0 n 0 CA O 0 a y• n C7 • N B /-� 0 0- o ro O 7 T et ' S t n n • n 0 _ 0- m o ^. m o ao • cn > V1 0 - 0 O S • O L� n cn 0 n Vol. 1/44 — Pg• 3a`} Vol. t 11LI P. 3 aL5