HomeMy WebLinkAbout2011-01-25-4:00PM-REGULAR1. Invocation and Pledge of Allegiance -
Commissioner Mallard
3
BRAZOS COUNTY
BRYAN,TEXAS
NOTICE OF MEETING AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN
REGULAR SESSION ON JANUARY 25, 2011 AT 4:00 PM IN THE
COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION
BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803
2. Call for Citizen input and/or concerns.
Consider and take action on" agenda items 3 - 23:
Consider and possible action regarding an Order Prohibiting Outdoor Burning.
""tl 1,t A+
4. t�,
4 Letter to the Governor requesting Brazos County be declared a disaster area as a result of drought
conditions.
5, County Tax Office be Ymarrked as half payments. with the remainder due In 0 to the Brazos
In June 2011
6 Reappointment of Linda Goolsby to MHMR Authority of Brazos Valley Board of Trustees: term of
appointment Is March 1, 2011 through February 28 2013.
7 Aopolntment of Randy Sims to the Brazos Valley Council of Govemment Board of Directors.
8 Request for out -of -state travel for the Emergency Management Coordinator and the Deputy Emergency
Management Coordinator to attend the National Hurricane Conference In Atlanta. GA, Dates of travel
are April 17-22, 2011.
9 Request from Dr. Doug Vance for waiver of the Brazos County travel policy regarding room rate
reimbursement of 385.00 per night. Dr. Vance attended an Advisory Council Meeting in Austin. Texas
and Is requesting hotel reimbursement of $119.60.
10.
Reauest by the Shertff's Office for the following reclassification to be effective Jarman,/ 29, 2011.
Vol. l am — P g.
a. Decrease Jail Detention Officer by two steps: Class 1511. Position 15, Group 15, Step 4 to Group 15,
Step 2
b. Increase Sheriff's Office Animal Control Technician by two steps: Class 1432, Position 1, Group 15.
Step 2 to Group 15, Step 4
Authorize the County Judge to sign an agreement between Brazos County and the Heart of Texas
Regional Advisory Council (HOTRAC) allowing financial participation by HOTRAC In WebEOC
regarding hosoltal preparedness program funds.
12 Annual Contract Renewal with Hovorak Fence Construction for fence building. There Is no Increase In
price. Alt terms and conditions will remain the same.
13 Contract Renewal with Anixter for network cabling parts for the Brazos County IT Department. Contract
will expire January 14, 2012.
14 Contract Renewal with Hillier Funeral Home for Transportation of Deceased to Medical Examiner. Term
of contract Is February 15.2011 through February 14.2Q12,
15 Permission to advertise Bid # 2011 -16. Fencing Supplies.
16 Permission to advertise Bid If 2011 -22, Construction of a Two Lane Bridge.
17 Capital Manual Reau'sitlon in the amount of $1.000.00 to Tex Star Graphics for the purchase of
graphics for the Sheriff's Office new patrol vehicles.
18. Payment Authorization for the Purchasing Department in the amount of $4.700.00 to Austin
Environmental. Inc. for the exterior facade - time and materials on the renovation at the Courthouse.
1 g, Consider and take action on the Final Plat of Creek Meadows Section 1 C. Phase 1 B, Lots 3 and 4, Block
1; (0.032 Acre R.O.W. Dedication) 0.347 Acres, A. McMahan Survey, A -167, College Station ETJ,
Precinct 1, Brazos County. Texas.
20. Tax Refund Applications for the following:
a. Bank of America Corporation - payment In error - $1438.98
b. Five Nine Seven Limited Partnership- overpayment - 5570.32
c. Helen Whitfield- overpayment -$7.00
d. Eugenia P McMullan-overpayment-530.00
e. All Jaffar DBA IMA Enterprises- overpayment- $3076.54
f. David & Sue Schuelke - overpayment -$9.00
a. Neal Moon & Jennifer W Moon - overpavment- $4485.12
h. Lafrano Partners LP- overpayment- $147.59
I. Lunette Fazzlno Merrlhew- overpavment -$6.10
I. Lunette M Fazzlno- overpavment- $13.53
21. Budget Amendments.
Budget Amendments FY 10/11 - 16.1 thru 16.2.
22. Personnel Change of Status
Personnel Action Forms
23. Payment of Claims.
24. Acknowledgement of the Monthly Reports submitted In January 2011 These reports are available for
review in the County Judge's Office.
25. Acknowledgement of Treasurer's Investment Report for the quarter ending 12)31/10.
26. Announcement of interest items and possible future agenda topics.
27. Call for Citizen input and/or concerns.
28. Agency/ Board/ Committee reports by Court members.
11.
Vol.
143 Pg.
11 0
29. Adjourn.
Vol. 413
Pg.
11
PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four
minutes per person. Persons are Invited to submit comments in writing on the agenda items and/or attend and make comment
at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a
Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas
Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a
Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in
attendance at any Regular, Special and /or Emergency meeting of the Court shall conduct themselves with proper respect and
decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court;. and in all actions in
the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves
in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or
continued disruption of the meeting may result in a Contempt of Court Citation.
it is not the Intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual
or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or
integrity of the Court, as a body, or any member or members of the Court, ar County employees, individually or collectively.
Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence
and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following
sanctions:
1. cancellation of a speaker's time;
2. removal from the Commissioners Court;
3. a Contempt Citation; and /or
4. such other and/or criminal sanctions as may be authorized
under the Constitution, Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted
prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The
Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However,
responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter
without noticeto the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County
Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite
existing policy in response toan inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act
§551.042.
The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., suite 106, Bryan, TX 77803 is
wheelchair accessible. Handicap parking spaces are available.. Any request for sign interpretive services must be made two
working days before the meeting. To make arrangements, please call (979) 361 -4102.
Vol.
14 .3 p g. e a t
BRAZOS COUNTY
BRYAN,TEXAS
MINUTES
January 25, 2011
BRAZOS COUNTY COMMISSIONERS COURT
REGULAR MEETING
A regular meeting of the Commissioners' Court of Brazos County, Texas was held in
the Brazos County Commissioners Courtroom in the Administration Building, 200
South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 4:00 p.m. on
Tuesday, January 25, 2011 with the following members of the Court present:
Duane Peters, County Judge, Absent;
Lloyd Wassermann, Commissioner of Precinct 1;
Sammy Catalena, Commissioner of Precinct 2;
Kenny Mallard, Commissioner of Precinct 3, Presiding;
Irma Cauley, Commissioner of Precinct 4;
Karen McQueen, County Clerk, Absent.
The attached sheets contain the names of the citizens and officials that were in
attendance.
1. Invocation and Pledge of Allegiance - Commissioner Mallard
2. Call for Citizen input and /or concerns.
There was no citizen input.
Consider and take action on agenda items 3 - 23:
3. Consider and possible action regarding an Order Prohibiting Outdoor Burning.
Chuck Frazier presented the KBD Index. He spoke with the fire chiefs and there was
only one, the Precinct 2 fire chief who wanted the ban reinstated. He then
recommended continuing without a burn for another week.
Vol. __ pg
113
Motion: Table , Moved by Commissioner Sammy
Irma Cauley. Passed. 4 -0. Members voting Aye:
Wasserman . Members Absent: Peters .
vol. 1 4' - Pg. 114
Catalena,
1 4
Catalena, Seconded by Commissioner
Catalena , Cauley , Mallard ,
be declared a disaster area as a result
4. Letter to the Governor requesting Brazos County
of drought conditions.
t. 2011 Letter.pdf
la 2010 Letter.pdf
There were two (2) letters submitted to Governor Perry one for 2010 and another for
2011.
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner
Lloyd Wasserman. Passed: 4 -0. Members voting Aye: Catalena , Cauley , Mallard ,
Wasserman . Members Absent: Peters .
5. Request by David and Whitney Ohendalski that payments made on December 1, 2010 to
the Brazos County Tax Office be marked as half payments, with the remainder due in
June 2011.
Court Counsel Tina Snelling stated that this was not under the jurisdiction of the
Commissioners Court to give relief. The Tax Assessor /Collector then explained the
circumstances. Ms. Snelling then stated had the payment been delinquent the court
could have forgiven it. It will now accrue penalties and interest if not paid in full on
February 1, 2011. Had the payment been received on time they would have had until
June 30, 2011 to pay. Ms. Snelling then recommended removing this item from the
agenda.
Motion: Removed , Moved by Commissioner Irma Cauley, Seconded by Commissioner
Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena , Cauley , Mallard ,
Wasserman . Members Absent: Peters .
6. Reappointment of Linda Goolsby to MHMR Authority of Brazos Valley Board of Trustees;
term of appointment is March 1, 2011 through February 28, 2013.
Item #6.pdf
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner
Lloyd Wasserman. Passed. 4 -0. Members voting Aye: Catalena , Cauley , Mallard ,
Wasserman . Members Absent: Peters .
7. Appointment of Randy Sims to the Brazos Valley Council of Government Board of
Directors.
ID Item #7.pdf
The term of the appointment is January 25, 2011 through September 30, 2013.
Motion: Approve , Moved by Commissioner Lloyd Wasserman, Seconded by
Commissioner Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena , Cauley ,
Mallard , Wasserman . Members Absent: Peters .
8. Request for out -of -state travel for the Emergency Management Coordinator and the
Deputy Emergency Management Coordinator to attend the National Hurricane
Conference in Atlanta, GA. Dates of travel are April 17 -22, 2011.
21 Item #8.pdt
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner
Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena , Cauley , Mallard ,
Wasserman . Members Absent: Peters .
9. Request from Dr. Doug Vance for waiver of the Brazos County travel policy regarding
room rate reimbursement of $85.00 per night. Dr. Vance attended an Advisory Council
Meeting in Austin, Texas and is requesting hotel reimbursement of $119.60.
0 Item #9.pdf
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner
Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena , Cauley , Mallard ,
Wasserman . Members Absent: Peters .
10. Request by the Sheriff's Office for the following reclassification to be effective Jaunary
29, 2011.a. Decrease Jail Detention Officer by two steps: Class 1511, Position 15, Group
15, Step 4 to Group 15, Step 2b. Increase Sheriff's Office Animal Control Technician by
two steps: Class 1432, Position 1, Group 15, Step 2 to Group 15, Step 4
0 Item #10.pdf
This will result in a savings of $64.00
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 4 -0. Members voting Aye: Catalena , Cauley , Mallard ,
Wasserman . Members Absent: Peters .
11. Authorize the County Judge to sign an agreement between Brazos County and the Heart
of Texas Regional. Advisory Council (HOTRAC) allowing financial participation by
HOTRAC in WebEOC regarding hospital preparedness program funds.
0 Item #11.pdf
Chuck Frazier said that HOTRAC has been providing funding through College Station
but that Brazos County is taking over the software and needs the agreement. A copy of
the agreement is attached.
Motion: Approve , Moved by Commissioner Lloyd Wasserman, Seconded by
Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena , Cauley ,
Mallard , Wasserman . Members Absent: Peters .
12. Annual Contract Renewal with Hovorak Fence Construction for fence building. There is
no increase in price. All terms and conditions will remain the same.
0 Item #12.pdf
Commissioner Cauley asked how many years this company has had the contract.
Charles Wendt, Assistant Purchasing Agent replied two (2) years to date. That the
contract would renew for one year then bid next year. This contract will remain in effect
from February 19, 2011 though February 18, 2012.
Motion: Approve , Moved by Commissioner Lloyd Wasserman, Seconded by
Commissioner Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena , Cauley ,
Mallard , Wasserman . Members Absent: Peters .
13. Contract Renewal with Anixter for network cabling parts for the Brazos County IT
Department. Contract will expire January 14, 2012.
Item #13.pd1
There is no increase in price and all terms and conditions will remain the same.
Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena , Cauley ,
Mallard , Wasserman . Members Absent: Peters .
14. Contract Renewal with Hillier Funeral Home for Transportation of Deceased to Medical
vol. 1 Pg. 115
Examiner. Term of contract is February 15, 2011 through February 14, 2012.
0 Item #14.pdf
There is no increase in price and all terms and conditions will remain the same.
Motion: Approve , Moved by Commissioner Lloyd Wasserman, Seconded by
Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena , Cauley ,
Mallard , Wasserman . Members Absent: Peters .
15. Permission to advertise Bid # 2011 -16, Fencing Supplies.
9 Item #15.pdf
Motion: Approve , Moved by Commissioner Lloyd Wasserman, Seconded by
Commissioner Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena , Cauley ,
Mallard , Wasserman . Members Absent: Peters .
16. Permission to advertise Bid # 2011 -22, Construction of a Two Lane Bridge.
1 Item #16.pdf
Gary Arnold stated that this was to replace the bridge on Bird Pond Road. This is a relief
creek.
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 4 -0. Members voting Aye: Catalena , Cauley , Mallard ,
Wasserman . Members Absent: Peters .
17. Capital Manual Requisition in the amount of $1,000.00 to Tex Star Graphics for the
purchase of graphics for the Sheriff's Office new patrol vehicles.
0 Item #17.pdf
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner
Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena , Cauley , Mallard ,
Wasserman . Members Absent: Peters .
18. Payment Authorization for the Purchasing Department in the amount of $4,700.00 to
Austin Environmental, Inc. for the exterior facade - time and materials on the renovation
at the Courthouse.
Item #1R.ndf
Commissioner Cauley visited the hard hat area and commented on the cracks in the wall
that were being repaired.
Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena , Cauley ,
Mallard , Wasserman . Members Absent: Peters .
19. Consider and take action on the Final Plat of Creek Meadows Section 1 C, Phase 1 B,
Lots 3 and 4, Block 1; (0.032 Acre R.O.W. Dedication) 0.347 Acres, A. McMahan
Survey, A -167, College Station ETJ, Precinct 1, Brazos County, Texas.
0 Item #19.pdf
The plat was approved as submitted.
Motion: Approve , Moved by Commissioner Lloyd Wasserman, Seconded by
Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena , Cauley ,
Mallard , Wasserman . Members Absent: Peters .
20. Tax Refund Applications for the following:
a. Bank of America Corporation - payment In error - $1438.98 b. Five Nine Seven Limited Partnershlp-
vol. 143 Pg. I I (D
overpayment- $570.32 c. Helen Whitfield - overpayment -$7.00 d. Eugenia P McMullan- overpayment - $30.00
e. Ali Jattar DBA IMA Enterprises- overpayment - $3076.54 f. David & Sue Schuelke- overpayment -$9.00 0.
Neal Moon & Jennifer W Moon - overpayment - $4485.12 h. Lafrano Partners LP- overpayment - $147.59 i.
Lunetta Fazzino Merrihew - overpayment -$8.10 i. Lunetta M Fazzino- overpayment- $13.53
Motion: Approve , Moved by Commissioner Kenny Mallard, Seconded by Commissioner
Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena , Cauley , Mallard ,
Wasserman . Members Absent: Peters .
21. Budget Amendments.
Budget Amendments FY 10/11 - 16.1 thru 16.2.
0 Item #21.pdf
16.1 To set up new grant budget for Sheriff's Department
16.2 Reallocate funds for Jail Expansion 2007
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 4 -0. Members voting Aye: Catalena , Cauley , Mallard ,
Wasserman . Members Absent: Peters .
22. Personnel Change of Status.
Personnel Action Forms
The Court voted unanimously to approve the changes as submitted on the attached
Personnel Action Requests.
Motion: Approve , Moved by Commissioner Lloyd Wasserman, Seconded by
Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena , Cauley ,
Mallard , Wasserman . Members Absent: Peters .
23. Payment of Claims.
Claims 7082711 through 7082854
Motion: Approve , Moved by Commissioner Kenny Mallard, Seconded by Commissioner
Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena , Cauley , Mallard ,
Wasserman . Members Absent: Peters .
24. Acknowledgement of the Monthly Reports submitted in January 2011. These reports are
available for review in the County Judge's Office.
0 Item #24.pdf
The Court acknowledged receipt of the Extension Service reports received in January
2011 and acknowledged receipt of reports from the following County and Precinct
Offices showing revenues collected and remitted to the County Treasurer:
County Clerk
District Clerk
Justice of the Peace Precinct 1
Justice of the Peace Precinct 2, Place 1
Justice of the Peace Precinct 2 Place 2
Justice of the Peace Precinct 3
Justice of the Peace Precinct 4
Constable, Precinct 1
Constable Precinct 2
Constable Precinct 3
Vol 4 Pg. L n
Constable Precinct 4
Sheriff
25. Acknowledgement of Treasurer's Investment Report for the quarter ending 12/31/10.
Investment ReDart.adf
The Court acknowledged receipt of the Quarter ending December 31, 2010 Investment
Report.
26. Announcement of interest items and possible future agenda topics.
Commissioner Cauley asked that the Court not forget the workshop on the Grievance
Policy. Candy Gallego, Executive Assistant asked Bill Jeanes, Risk Manager if he has
determined the TAC representative's schedule. That has been the hold up as the
representative is getting married. Mr. Jeanes replied that the date is not firm yet but that
they are looking at some time in March.
Chuck Frazier, Emergency Management Coordinator stated that there was a mass
inoculation drill set up at the Brazos Center last Thursday from 3:00 p.m. until 7:00 p.m.
1,000 shots were given.
The State has charged Brazos County with finding alternate care sites. He discussed
the Brazos Center and the Expo Center saying we need a plan for 600 additional
hospital beds for epidemic situations. He discussed using Reed Arena and Central
Baptist Church for special needs.
27. Call for Citizen input and /or concerns.
Wayne Dicky, Jail Administrator
There were 586 inmates in jail, 40 have electronic monitors and 30 are pending for
monitors.
28. Agency/ Board/ Committee reports by Court members.
Commissioner Cauley gave kudos to the Brazos County Health Department and Director
Ken Bost who on Monday, January 17, 2011 donated 100 flu shots for anyone
participating in the Martin Luther King birthday observance parade and festivities.
Comissioner Mallard informed the Court that the Chamber Economic Conference was
held today and they discussed the Bio Corridor.
Commissioner Catalena said that TAMU President Bowen Loftin was at the economic
conference and he stated that the economic impact of TAMU on Bryan /College Station is
1.8 billion dollars.
29. Adjourn.
Vol.
1'-3 Pg.
►18
The foregoing minutes of the Commissioners Court meeting
held January 25, 2011 have been examined and are approved
in open Court this the day of tekliolh9 ,2011, in
Bryan, Brazos County, Texas.
Duane Peters
County Judge
Attest:
talena
Comm' - sioner, Precinct 2
I a Ca
Commissioner,
inct 4
Karen McQueen
County Clerk
Vol I4 3 Page ll1
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Lloy a ssermann
Commissioner, Precinct 1
Kenny Mall d
Commissioner, Precinc 3
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Vol.
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Vol. ) 43 Pg. I al
LLOYD WASSERMANN
Precinct 1
(979) 361-4106
l Wassermann @eo.brazos.tx.us
SAMMY CATALENA
Precinct 2
(979) 361 -4115
scatalena@co.brazos.tx.us
January 25, 2011
The Honorable Governor Rick Perry
Governor of Texas
c/o Chief
Texas Division of Emergency Management
P.O. Box 4087
Austin, Texas 78773 -0001
Dear Governor Perry:
As a result of' drought conditions starting January 1, 2011, area farmers and ranchers are
currently facing tremendous physical and economic losses.
The estimated damage to cool season grasses (including small grains) has resulted in and
estimated loss of 85% which will severely impact this farm and ranch based community. I have
enclosed a USDA Loss Assessment Report prepared by the Farm Service Agency, which
supports these estimates.
Therefore, I am requesting that Brazos County be declared a disaster area thereby making
available low- interest emergency loans to eligible farmers and ranchers for the 2011 crop year.
Your assistance in this emergency matter, as it affects the needs of our citizens would be
appreciated.
rely,
Duane Peters
Brazos County Judge
Brazos County Administration Bldg. •• 2005. Texas Av • , Suite 310 • BryanTexas 77803 • Fax: (979).361 -4176'
--- Pg. �a 1
BRAZOS COUNTY COMMISSIONERS COURT
E. DUANE PETERS
County Judge
(979) 361 -4102
dpetersaco.brazos.tx.us
Vol.
G. KENNY MALLARD
Precinct 3
(979)3614105
kmallard @co.brazos.tx us
IRMA CAULEY
Precinct 4
(979) 361 -4111
i rauley @co.brazos.tx us
LLOYD WASSERMANN
Precinct 1
(979) 361-4106
Wassermann @ co.brazos.tx.us
SAMMY CATALENA
Precinct 2
(979) 361-4115
scatalena@co.brazos.tx.us
January 25, 2011
The Honorable Govemor Rick Perry
Governor of Texas
c/o Chief
Texas Division of Emergency Management
P.O. Box 4087
Austin, Texas 78773 -0001
Dear Governor Perry:
As a result of drought conditions starting August 1, 2010, area farmers and ranchers are currently
facing tremendous physical and economic losses.
The estimated damage to cool season grasses (including small grains) has resulted in and
estimated loss of 85% which will severely impact this farm and ranch based community. I have
enclosed a USDA Loss Assessment Report prepared by the Farm Service Agency, which
supports these estimates.
Therefore, I am requesting that Brazos County be declared a disaster area thereby making
available low- interest emergency loans to eligible farmers and ranchers for the 2010 crop year.
Your assistance in this emergency matter, as it affects the needs of our citizens would be
appreciated.
• c rely,
Duane Peters
Brazos County Judge
BRAZOS COUNTY COMMISSIONERS COURT
E. DUANE PETERS
County Judge
(979) 361-4102
dpeters@co.brazos.tx. us
G. KENNY MALLARD
Precinct 3
(979) 3614105
kmallard@co.brazos.tx.us
IRMA CAULEY
Precinct 4
(979) 3614111
icauley@co.brazos.tx. us
Brazos County Administration Bldg. • 200 S. Texas Ave. • Suite 310 • Bryan, Texas 77903 • Fax (979) 361-4176
Vol. I LL-3 Pg. a
Agreement Between
Heart of Texas Regional Advisory Council
.Serving TSA M & TSA N
P.O. Box 8600
Waco, Texas 76714
And
Brazos County
C/O Brazos County Judge Duane Peters
200 So. Texas Avenue, Suite 332
Bryan, Texas 77803
REGARDING: HOSPITAL PREPAREDNESS PROGRAM FUNDS
BACKGROUND
The US Department of Health & Human Services (FIRS) provides funding for community
preparedness and hospital preparedness. The HHS funding is awarded via two
separate but interrelated cooperative agreements. HHS Centers for Disease Control
and Prevention (CDC) provides funds for strengthening public health preparedness to
address bioterrorism, outbreaks of infectious diseases and public health emergencies.
This funding stream focuses on the critical tasks necessary for the public health
community to prepare for and respond to a terrorist event or other public health
emergencies, emphasizing integrated response systems. The ability to quickly and
effectively distribute preventive medication in affected areas is one of the nation's top
priorities to be addressed by these funds.
The Office of Assistant Secretary of Preparedness and Response (OASPR) provides
funds for states through the Hospital Preparedness Program (HPP) to develop a
comprehensive all- hazards approach to enhance hospital response capability (for
responding to mass casualty events).
National Preparedness Goal (The Goal)
The goal is a collective vision for National preparedness, and establishes National
Priorities to guide preparedness efforts at the federal, state, local and tribal levels. The
Goal establishes a framework that guides entities at all levels of government in the
development and maintenance of capabilities to prevent, protect against, respond to,
and recover from major events, including "Incidents of National Significance" as defined
in the National Response Plan (NRP). Additionally, the Goal will assist entities at all
levels of government in the development and maintenance of the capabilities to identify,
prioritize, and protect critical infrastructure.
The Goal outlines seven priorities that fall into two categories: three overarching
priorities and four capability- specific priorities.
vol. — 1 43 — Pg
!a
1
Overarching:
1. Expanded Regional Collaboration
2. Implement the National Incident Management System (NIMS) and NRP
3. Implement the National Infrastructure Protection Plan (NIPP)
Capability- specific
4. Strengthen Information Sharing and Collaboration Capabilities
5. Strengthen Interoperable Communications Capabilities
6. Strengthen Chemical, Biological, Radiological/Nuclear, and Explosive (CBRNE)
Detection, Response, and Decontamination Capabilities
7. Strengthen Medical Surge and Mass Prophylaxis
The HPP will continue to support capabilities -based planning by setting priorities that
must be met by the end of the budget period. In an effort to continue strengthening
healthcare medical surge capability across the nation, Level One and Level Two Sub -
capabilities are mandated of recipients. These must be completed by July 31, 2009.
Level One Sub - capabilities
A. Interoperable communications system(s)
B. Tracking of bed availability
C. ESAR -VHP System
D. Fatality management planning
E. Medical evacuation /shelter -in -place planning
F. Partnership /Coalition development
Level Two Sub - capabilities
A. Alternate care sites
B. Mobile medical assets
C. Pharmaceutical caches
D. Personal protective equipment
E. Decontamination
F. Medical Reserve Corps
G. Critical Infrastructure Protection
Training, exercises and corrective actions, National Incident Management System
(NIMS) compliance and needs of at -risk populations shall be considered components of
each sub - capability addressed by the States and jurisdictions and incorporated into all
work on the sub - capabilities.
For preparedness efforts in the counties that constitute Trauma Service Area (TSA) — M
and Trauma Service Area - N, Texas Department of State Health Services (DSHS) has
Vol. '� — Pg• 1
2
contracted with the Heart of Texas Regional Advisory Council (HOTRAC) for distribution
of the OASPR HPP funds.
PURPOSE
The purpose of this letter is to form an agreement between the HOTRAC — as the
DSHS contractor — and the preparedness stakeholder, outlining the responsibilities of
each party. As a condition of grant funds participation, the preparedness stakeholder
agrees to work to achieve identified hospitaUhealthcare capabilities, maintain minimum
levels of readiness and monitor readiness as described by OASPR guidance.
CONDITIONS
To facilitate the administration of these funds, the currently established Emergency
Preparedness and Response Committee (EPR) in each TSA will assist in accomplishing
the sub - capabilities listed above. The EPR consists of all participating hospitals in the
Trauma Service Area, representatives of Emergency Medical Services, Emergency
Management, Council of Govemments and local and regional Public Health staff.
The preparedness stakeholder agrees to participate in all actual emergency response
activities in their region, which may include but are not limited to receiving patients that
are appropriate for their classification and capabilities from the scene of a major
incident. The preparedness stakeholder also agrees to comply with the EPR
expenditure plans, which are developed on a consensus basis, to address response
capability goals. A summary of both parties' responsibilities follows.
HOTRAC Responsibilities:
1. Provide guidance to the preparedness stakeholder(s) and EPR regarding the
development of OASPR preparedness, response capabilities, surge capacity of
hospitals and other health care facilities, trauma care and emergency medical
service systems to include but not limited to:
a. Emergency medical management and treatment capabilities;
b. Medical evacuation /shelter -in -place and fatality management;
c. Hospital -cased - rapid distribution and administration of medical
countermeasures;
d. Effective utilization of any available public and private mobile medical
assets and the integration of federal assets;
e. Evaluation of alternate care sites in collaboration with public health and
health care systems in reference to medical surge for the region.
2. Distribute goods and services to participating stakeholders according to the EPR
expenditure plan in support of and in compliance with the OASPR guidelines.
3. Ensure compliance with the DSHS HPP contract, including monitoring of the
progress of response capabilities.
4. Provide administrative support to the EPR main meetings and EPR workgroups.
5. Represent the EPR in trainings, exercises /drills and other pertinent meetings on
an "as needed" basis.
vol. ) 4' pg. 1 aLp
Participating Preparedness Stakeholder Responsibilities:
The following are standard conditions required of DSHS contracts and sub - agreements:
Funds are pooled and expended centrally from the HOTRAC to obtain economies of
scale and provide unified preparedness levels. Approved expenses specific to a
preparedness stakeholder are paid by the HOTRAC after invoices and proof of payment
are provided by the entity.
1. If an acute care hospital, will maintain a minimum level of preparedness of
personal protective equipment (PPE), 12 level C sets, and decontamination
capability, provide required annual training and submit documentation to the
HOTRAC.
2. If a hospital, report bed availability in a timely manner using EMSystem.
3. If a hospital, complete and/or update evacuation /shelter -in -Place plan to include
transportation plans by July 31, 2009 and provide a copy to HOTRAC.
4. if a hospital, complete and /or update a prophylaxis distribution plan for patients,
employees and their families by July 31, 2009 and provide a copy to HOTRAC.
5. Hospitals participating in the Hospital Preparedness Program should plan to
manage a surge capacity of 10 % -20% above the daily staffed beds average.
6. Provide 75% representation at the monthly EPR planning group meetings or
quarterly Brazos Valley Regional Advisory Council (BVRAC) Pre - hospital
meetings.
7. Properly store, monitor and maintain all equipment purchased with HPP funds.
Should any equipment and /or supplies become lost, stolen, missing, or
unaccounted; the entity will notify HOTRAC within 48 hours of such event. Any
lost, missing, or unaccounted equipment and /or supplies will be replaced by the
receiving entity.
8. Participate in HOTRAC conducted surveys and monthly reports assessing
emergency preparedness.
9. Participate in the update /revision of local and regional Health & Medical Plans.
10..Continued implementation of NIMS including all training requirements.
11. Provide updated points of contacts twice a year, no later than February 15 and
September 30 of each year. These contacts shall include but should not be
limited to County Judge, Emergency Management Coordinator, Sheriff or other
disaster preparedness contact person. A 24/7 contact number for disaster
response activities shall be included for each contact provided.
12. Collaborate in the development of a regional mass fatality plan.
13. Participate in the evaluation of patient tracking systems.
14. Participate in the integration of local and regional emergency preparedness and
response activities.
15.Conduct regular exercises to test and validate plan, preparedness, training,
equipment, and facilities and submit copies of After - Action Reports (AAR) and
Corrective Action Improvement Plans (CA/IP) shall be submitted to the HOTRAC
within forty -five (45) days of the exercises. A minimum of two (2) exercises must
be completed per contract year. One exercise must be conducted on a multi -
agency /multi - jurisdictional basis.
vol. 14 3 P I a--1
4
TERM
16.Participate in all actual emergency response activities in the region, which may
include, but are not limited to, receiving patients that are appropriate for the
jurisdiction's classification and capabilities from the scene of a major incident.
17. Report the status of Continuation of Operations Plan(s) (COOP) to ensure the
continuation of essential functions through a wide range of incidents.
The term of this agreement will commence on the signatory date and continue in full
force and effect until June 30, 2011, unless terminated as provided herein. This
agreement may be amended upon agreement of both parties. When changes in the
capabilities occur or when other changes modify the intent of the agreement, those
changes will be subject to renegotiation and reduced to writing. The Parties
acknowledge the responsibilities contained in this agreement will continue as long as
the OASPR program funds equipment and /or supplies have been received or are
maintained by stakeholder.
Both parties reserve the right and privilege to terminate and cancel this Agreement with
or without cause at any time either party deems this to be in its best interest. The notice
of termination shall be in writing and shall provide the other party with a minimum of
thirty (30) days notice. Upon termination, equipment and /or supplies may be removed
from stakeholder.
Each signatory hereto understands that it is subject to Federal A -133 audits, DSHS
audits, HOTRAC monitoring visits and other performance measures related specifically
to expenditures of the OASPR funds.
Each signatory below attests to understanding the goals of OASPR Hospital
Preparedness Program (HPP), and as one of the participating preparedness
stakeholders in TSA M or N, it will support an appropriate share of activity (as
determined by its specific EPR) to support and comply with the terms and /or
benchmarks as contained in this Agreement and attachments thereto.
A stakeholder may not assign any of its rights or obligations under this Agreement
without prior written consent of HOTRAC.
This Agreement shall be governed by the laws of the State of Texas.
Stakeholder Represe
ive Signat
HOTRAC Executive Director Signature Printed Name
Vol. 14 Pg.
Printed
lab
Date
Date
5
CONTRACT RENEWAL ACCEPTANCE
By signing herewith, I acknowledge and agree to renew the contract
for Bid 2010 -20R, Fence Building, in accordance with all terms and
conditions previously agreed to and accepted. The new contract
number will be 2011 -19R with no increases in price to the County. I
understand this agreement will be in effect upon approval by
Commissioner's Court.
Hovorak Fence Construction
( 3 ci P
Authorized Signature
BRAZOS COUNTY
of -11( r�
Date
Duane Peters Countylasidge Date
vot. e — Pg' a
CONTRACT RENEWAL ACCEPTANCE
By signing herewith, I acknowledge and agree to renew the contract
for Bid 2010 -07R, Network Cabling Parts, in accordance with all
terms and conditions previously agreed to and accepted. The new
bid number will be 2011 -08R with no increase in price.
I understand this agreement will be in effect upon Commissioner's
Court approval and end January 15, 2012.
ANIXTER, INC.
Author' ed '2ignature
Printed Narcie j
BRAZOS COUNTY
% - -
Duane Peters, Count udge Date
W ry
vol. ) 43 Pg. 130
I 12 11
Date
CONTRACT RENEWAL ACCEPTANCE
By signing herewith, I acknowledge and agree to renew the contract
for Bid 2010 -24, Transportation of Deceased to Medical Examiner,
in accordance with all terms and conditions previously agreed to and
accepted. The new bid number will be 2011 -21R with no increase in
price.
I understand this agreement will be in effect February 15, 2011
through February 14, 2012 once approved by Commissioner's
Court.
HILLIER FUNERAL HOME
Printed Name
BRAZOS COUNTY
Fs -- 9 QJ
Duane Peters, County Jijdge
Vol. _4 Pg. ) 3
3 ,, 1 3-,16 /I
Date
a — as
Date
SOURCE OF FUNDS: N/A
PRESENTATION:
SUBMITTED BY:
Richard F. Vance, P.E.
County Engineer
CC2011 -005
pprove
This Request i
Date: 0 /
E. Duane Peters,
BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 56001000
DATE OF COURT MEETING: January 25, 2011
ITEM: Consider and take action on the Final Plat of Creek Meadows Section 1 C, Phase 1 B Lots 3
and 4, Block 1 (0.032 Acre R.O.W. Dedication); 0.347 Acres, A. McMahan Survey, A -167. College
Station ETJ, Precinct 1, Brazos County, Texas.
Vol.
(or) Denied
nty ! dg
APPROVED BY:
14-3 Pg.____li
.gee U �4
Commis oner Lloyd Wassermann
Precinct 1
by Commissioners' Court
members were present:
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2010 -2011 BUDGET YEAR
NO. 10 /11 -16.1 -16.2
On this the 25th day of January 2011 at a regular meeting of the Commissioners' Court, the following
A. Duane Peters, County Judge, Presiding
B. Lloyd Wassermann, Commissioner, Precinct 1
C. Sammy Catalena, Commissioner, Precinct 2
D. Kenny Mallard, Commissioner, Precinct 3
E. Irma Cauley, Commissioner, Precinct 4
F. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 25th day of January 2011 the Court heard and approved a budget amendment
for the 2010- 201.lbudget year for Brazos County, Texas; and
WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted ]4 September 2010, the following
amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 25th day January 201 I.
THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
B rt'
Duane Peters, Cou Judge f V l
Original: County Clerk's Office and
Attached to the original budget
Copies: County Auditor
County Treasurer
County Budget Officer
Commissioners' Court Minutes
Vol. I Pg. 133
FUND
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
3000
48062900
CR
OJP -COPS Technology
Office Equipment
200,000.00
5,740.00
3000
284000
60500000
DR
3000
284000
67203000
DR
Minor Comp. Hardware
4,440.00
3000
284000
67281000
DR
Minor Equip - Electronic
10,500.00
3000
284000
80211000
DR
Computer - Software
36,300.00
3000
284000
80281000
DR.
Equipment - Electronic
27,505.00
3000
284000
80310000
DR
800MHz Comm System Sys
115,515.00
Sheriff's Office: COPS Grant
To set -up new Grant budget in fund 3000 for COPS Technology grant awarded to Sheriffs Department.
Prepared By::- wpb
Date:' 1/19(2011
Vol.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 10/11 - 16.1
1!25!201
Department Approval
County Judde:Approval
t oft
_ Pg•
3'
'Date-
FUND
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
4308
63430800
80130000
CR
Building- ShcriffJai]
70,247.10
4308
63430800
80101003
DR
Bldg Renov - Courthouse
63,861.00
4308
63430800
80101003
DR
Bldg Renov- Courthouse
6,386.10
Jail Expansion 2007
Transfer of funds for the demolition of existing roof structuer all all associated columns beams and joists associated with getting the
space ready for the renovation of the Jail Detention holding area, Third Phase of the Courthouse Renovation Project. Approval of
Madison Construction and Patterson Architects by Commissioners Court on January 18,2011 items 14 and 15.
Prepared;
Date 1'/20120114
Vol.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 10/11 - 16.2
112512011
Depatlment_Approval ,'.
Pg. = 5
CouritYJti Approval -:
Commissioner Court Date: January 25, 2011
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting
Request(s)
Brazos Center
County Attorney
Juvenile
SO — Admin
PERSONNEL
CHANGE OF STATUS REQUESTS
Employee Request
Applies To
Perez, Jesse
Anderson, Rodney
Barton, Matthew
Diaz, Theresa
Eplen, Rebecca
Foley, Brian
Giles, Spencer
Higgison, George
Holmes, Joshua
Matzke, William
Montoya, Raymond
Thornton, Bradlee
Wager, Troy
White, Meagan
Goosby, Johnnie
Kristof, William
Vol. I L4 3 P 1 310
Action Requested
Resignation
Increase State Supp
Transfer w /in Dept.
Add State Supp
Transfer w /in Dept.
Transfer w /in Dept.
Transfer w /in Dept.
Transfer w /in Dept.
Transfer w /in Dept.
Transfer w /in Dept.
Add State Supp
New Hire
Add State Supp
Transfer w /in Dept.
Step Increase
Transfer to Another
Dept.
SO — Jail
Approved in Commissioners' Court: January 25, 2011:
Collins, Shantell Resignation
Lucas, Kevin Transfer to Another
Dept.
County Judge's or Commissioner's signature: i �y Tha
(This Copy to do attached •.. minutes)
1)
Pg.