HomeMy WebLinkAbout2010-12-21-4:00PM-REGULARBRAZOS COUNTY
BRYAN,TEXAS
NOTICE OF MEETING AND AGENDA
Vol I �t a. Pg. 162 4
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;,F ;SEEN CC.IND CLERK
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BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN
REGULAR SESSION ON DECEMBER 21, 2010 AT 4:00 PM IN THE
COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION
BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803
1. Invocation and Pledge of Allegiance -
Judge Sims.
2. Call for Citizen input and /or concerns.
Consider and take action on agenda items 3 - 29:
3 Proclamation 10-026 honoring County Judge, Randy Sims for his years of service as he prepares to
retire from Brazos County, effective 12/31/10.
4 Resolution 10 -025 honoring County Treasurer. Kay Hamilton for her years of service as she prepares to
retire from Brazos County. effective 12/31/10.
5 Resolution 10-026 adopting a revised Brazos County Investment Policy.
6 Resolution 10-023 In support of Brazos County residents In requesting that an Independent economic
analysis of the Impact of annexation be accomplished prior to the annexation of the Wellborn
Community by the City of College Station.
7 Approval of Official Bonds for elected officials elected at the November 2.2010 General Election.
8 Resignation of the following Hotel Occupancy Tax Committee Members:
a. Brian Huchingson
b. Ron Fulton
9 Appointment of the following members to the Hotel Occupancy Tax Committee:
a. Nicole RIncones
b. Caryl Merchant
10 Reappointment of the following Fire Commissioners for Emergency Services District #2; term of each
appointment Is 1/01/2011 through 12/31/2012:
11
a. Constable Donald Lampo
b. Diana Kurten
c. Larry West
Reappointment of the following Fire Commissioners for Emergency Services District #3; term of each
appointment Is 1/01/2011 through 12/31/2012:
a. Jerry Merkel'. President
b. Bill Milberger, Secretary
c. Rusty Lewis. Treasurer
12 Request by the Treasurer for the following reclassifications:
a. Reclassification of Class Code 1006 Position 1 CO Treas Supp /Spcl Protect
from Group 13 Step 11 to Group 12 Step 7. Net result of $5.824.00 decrease to annual budet.
b. Reclassflciatlon of Class Code 1003 Position 1 Chief Dep Treas /Inv from Group 20 Step
11 to Group 24 Step 5. Net result of $3,024.00 Increase to annual budget.
c. Reclassification of Class Code 1007 Position 2 Treasur Services from Group 11 Step 9 to Group 11
Step 12. Net result of $2.823.00 Increase to annual budget.
13 Revised job description for Treasury Support Servs /Special Prolects.position In the Treasurer's Office.
14 Revised Job Description for Clerk I- Evidence In the Sheriff's Office (Clerk I, position 4) reflecting
reclassification to Clerk III and an accurate description of the essential duties and responsiblities of the
position to include recent changes.
15 Reclassification of the Clerk I - Evidence position (Clerk I. position 4) In the Sheriff's Office as follows:
a. Current: Clerk I - Evidence S.O., Class 1435. Position 4, Group 10. Step 11;
b. Proposed: Clerk III - Evidence S.O.. Class TBD, Position 1. Group 12. Step 7.
16 Blue Cross / Blue Shield Renewal Documents
a. Benefit Program Application
b. Grandfathered Status Certification
c. Medical Summary of Benefits
d. Dental Summary of Benefits
17 Request from the Precinct 4 Constable's Office for permission to pay invoice #137536 In the amount of
$26.00 from Dixie Tire, Inc. from Contingency Funds.
18 Payment Authorization for the District Attorney's office In the amount of $272.55 to LaSalle Hotel for
lodging for a witness In a trial; a purchase order was not obtained in advance.
19 Request from the Treasurer to Increase the fee collected for a returned check from $25.00 to $30.00.
20 Contract with MlcroAae College Station with all alternates and the listed amendment for the touch
panel control option, In the amount of $68,135.20.
21 Treasurer's Report for the month of October 2010.
22. Tax Refund Applications for the following:
Tax Refund Applications for the following:
a. Dorothy Evans - overpayment - $6.10
b. Dean & Jill A. Lanham - overpayment - $45.44
c. Suntrust Mortgage - overpayment $820.40
d. Maria V. Carplo - payment In error - S132.86
23. Budget Amendments.
Budget Amendments FY10: 60.1
Budget Amendments FY11: 11.1 -11.5.
24 Payment Authorization In the amount of $1,000.000.00 to GreenVax LLC. as contemplated in the
contract with the Office of the Governor for the Defense Economic Adlustment Assistance Grant.
25 Manual Capital Requisition in the amount of $68.135.20 to Microaae College Station for the purchase of
a video system for the Exposition Center.
vol. I Pg- l Lo
26 Capital Requisition #00032140 in the amount of $1.358.85 to Anixter for the purchase of security
cameras for the new Community Supervision bulldinq.
27 Capital Requisition #00032141 in the amount of $12.719.00 to Gov Connection for the purchase of
security cameras for the new Community Supervision bulldinq.
28. Personnel Change of Status.
Personnel Action Forms
29. Payment of Claims.
30 Acknowledqement of the Monthly Reports submitted In November 2010. These reports are available for
review In the County Judge's Office.
31. Announcement of interest items and possible future agenda topics.
32. Call for Citizen input and /or concerns.
33. Agency/ Board/ Committee reports by Court members.
34. Adjourn.
Pg. 4 Jae
PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four
minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment
at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a
Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas
Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a
Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in
attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and
decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in
the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves
in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or
continued disruption of the meeting may result in a Contempt of Court Citation.
It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual
or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or
integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively.
Accordingly, profane, insulting or threatening language directed toward the Court and /or any person in the Court's presence
and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following
sanctions:
1. cancellation of a speaker's time;
2. removal from the Commissioners Court;
3. a Contempt Citation; and/or
4. such other and/or criminal sanctions as may be authorized
under the Constitution, Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted
prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The
Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However,
responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter
without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County
Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite
existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act
§551.042.
The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., suite 106, Bryan, D( 77803 is
wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two
working days before the meeting. To make arrangements, please call (979) 361 -4102.
61 vol. -�- pg.
3. Adjourn.
BRAZOS COUNTY
BRYAN,TEXAS
NOTICE OF MEETING
BRAZOS COUNTY COMMISSIONERS COURT
PILED
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NOTICE OF ADDENDUM - In addition to the regular agenda, the
Commissioners Court will consider and take action on the following item(s):
MEETING December 21, 2010
DATE:
MEETING 4:00 PM
TIME:
MEETING Commissioners Courtroom of the County Administration
PLACE: Building, 200 South Texas Ave., Sutie 106, Bryan, Texas
1. Call to order.
Agenda
2 Request by the Collections Department to hire two (2) temporary Clerk I positions funded at a Group
10. Step1.
The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Sutie 106, Bryan, Texas is wheelchair accessible.
Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make
arrangements, please call (979) 3614102.
Vol. 1 ? Pg., 1 (p,D
t'.
BRAZOS COUNTY
BRYAN,TEXAS
MINUTES
December 21, 2010
BRAZOS COUNTY COMMISSIONERS COURT
REGULAR MEETING
The attached sheets contain the names of the citizens and officials that were in
attendance.
A regular meeting of the Commissioners' Court of Brazos County, Texas was held in
the Brazos County Commissioners Courtroom in the Administration Building, 200
South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 4:00 p.m. on
Tuesday, December 21, 2010 with the following members of the Court present:
Randy Sims, County Judge, Presiding;
Lloyd Wassermann, Commissioner of Precinct 1;
Duane Peters, Commissioner of Precinct 2;
Kenny Mallard, Commissioner of Precinct 3, Absent;
Irma Cauley, Commissioner of Precinct 4;
Karen McQueen, County Clerk.
1. Invocation and Pledge of Allegiance - Judge Sims.
2. Call for Citizen input and /or concerns.
There was no citizen input and /or concerns.
Consider and take action on agenda items 3 - 29:
3 Proclamation 10 -026 honoring County Judge. Randy Sims for his years of service as he prepares to
retire from Brazos County, effective 12/31/10.
Commissioner Duane Peters read aloud the Judge's Proclamation and presented it to
him. A copy is attached.
Motion: Approve , Moved by Commissioner Lloyd Wasserman, Seconded by
Vol. 1 a pg.
Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Cauley , Peters , Sims ,
Wasserman . Members Absent: Mallard .
4 Resolution 10 -025 honoring County Treasurer, Kay Hamilton for her years of service as she prepares to
retire from Brazos County. effective 12/31/10.
The County Judge read aloud the Resolution and presented it to Mrs. Hamilton. A copy
is attached.
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner
Duane Peters. Passed. 4 -0. Members voting Aye: Cauley , Peters , Sims , Wasserman .
Members Absent: Mallard .
5 Resolution 10 -026 adopting a revised Brazos County Investment Policy.
Commissioner Cauley asked Mrs. Hamilton for an explanation of the the policy. Mrs.
Hamilton stated that it was adopted annually. This year there is one minor change and
she asked the Court to strike secion 3.7.2. A copy is attached.
Motion: Approve , Moved by County Judge Randy Sims, Seconded by Commissioner
Irma Cauley. Passed. 4 -0. Members voting Aye: Cauley , Peters , Sims , Wasserman .
Members Absent: Mallard .
6 Resolution 10-023 in support of Brazos County residents in requesting that an Independent economic
analysis of the impact of annexation be accomplished prior to the annexation of the Wellborn
Community by the City of College Station.
Dennis - Martin stated his main concern is fire safety for his subdivision of Spencer's
Cove. He would like to see ESD #1 remain at the same location.
Greg Taylor - stated he had attended the College Station Planning and Zoning
meeting where the annexation was being viewed as a fast track and on a compressed
time line. He thinks being in a hurry may cause errors.
Emily Staples - Fire Chief of VFD #1 has not spoken to the College Station Fire Chief
about the annexation as the College Station staff indicated in the workshop. Her
concern is that the residents of the area will be left without protection. She asked tat
College Station not take away their protection because of money issues.
Alan C. Smith - a resident of the Wellborn area supports the County's request to have an
impact study done. He said he knows this can't be done until a service plan has been
done. He did not see any plan for a study in the workshop presentation.
Commissioner Peters said he understands the concerns of the residents over the
annexation issue but does not think it is appropriate for the Commissioners Court to
interfere.
Commissioner Wassermann said he would like to revise the Resolution nd take
"independent impact study" wording out since College Station thinks Brazos County
would be responsible for payment. He agreed to removing the resolution for now while
working on a revision.
Motion: Removed , Moved by Commissioner Duane Peters, Seconded by Commissioner
Lloyd Wasserman. Passed. 3 -1. Members voting Aye: Peters , Sims , Wasserman .
Members voting Nay: Cauley . Members Absent: Mallard .
7 Approval of Official Bonds for elected officials elected at the November 2. 2010 General Election.
vo i. LE a Pg. 11
8 Resignation of the following Hotel Occupancy Tax Committee Members:a. Brian Huchingsonb. Ron
Fulton
The following bond was approved:
Laura Taylor Davis
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner
Duane Peters. Passed. 4 -0. Members voting Aye: Cauley , Peters , Sims , Wasserman .
Members Absent: Mallard .
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner
Duane Peters. Passed. 4 -0. Members voting Aye: Cauley , Peters , Sims , Wasserman .
Members Absent: Mallard .
9 Appointment of the following members to the Hotel Occupancy Tax Committee:a. Nicole Rinconesb.
Caryl Merchant
Motion: Approve , Moved by Commissioner Duane Peters, Seconded by Commissioner
Lloyd Wasserman. Passed. 4 -0. Members voting Aye: Cauley , Peters , Sims ,
Wasserman . Members Absent: Mallard .
10 Reappointment of the following Fire Commissioners for Emergency Services District #2: term of each
appointment is 1/01/2011 through 12/31/2012:a. Constable Donald Lampob. Diana Kurtenc. Larry West
Motion: Approve , Moved by Commissioner Duane Peters, Seconded by Commissioner
Lloyd Wasserman. Passed. 4 -0. Members voting Aye: Cauley , Peters , Sims ,
Wasserman . Members Absent: Mallard .
11
Reappointment of the following Fire Commissioners for Emergency Services District #3: term of each
appointment is 1/01/2011 through 12/31/2012:a. Jerry Merker. Presidentb. Bill Milberaer. Secretarvc.
Rustl_Lewis, Treasurer
Motion: Approve , Moved by Commissioner Duane Peters, Seconded by Commissioner
Lloyd Wasserman. Passed. 4 -0. Members voting Aye: Cauley , Peters , Sims ,
Wasserman . Members Absent: Mallard .
12 Request by the Treasurer for the following reclassificatlons:a. Reclassification of Class Code 1006
Position 1 CO Treas Supp /Spcl Prolect from Group 13 Step 11 to Group 12 Step 7. Net result of
$5,824.00 decrease to annual budet.b. Reclassficiation of Class Code 1003 Position 1 Chief Dep
Treas/inv from Group 20 Step 11 to Group 24 Step 5. Net result of $3,024.00 increase to annual
budaet.c. Reclassification of Class Code 1007 Position 2 Treasur Services from Group 11 Step 9 to
Group 11 Step 12. Net result of $2.823.00 increase to annual budget.
The net result is an increase of $23.00 to the annual budget. A copy of the restructured
staff positions is attached.
Motion: Approve , Moved by County Judge Randy Sims, Seconded by Commissioner
Duane Peters. Passed. 4 -0. Members voting Aye: Cauley , Peters , Sims , Wasserman .
Members Absent: Mallard .
13 Revised lob description for Treasury Support Servs /Special Protects position in the Treasurer's Office.
A copy of the new job description is attached.
Motion: Approve , Moved by Commissioner Duane Peters, Seconded by County Judge
Randy Sims. Passed. 4 -0. Members voting Aye: Cauley , Peters , Sims , Wasserman .
Members Absent: Mallard .
14 Revised Job Description for Clerk I- Evidence in the Sheriff's Office (Clerk I. position 4) reflecting
reclassification to Clerk III and an accurate description of the essential duties and responsiblities of the
position to Include recent changes.
Vol. 1, 2 ‘ p X 7 1
The County Judge skipped to item #15 and then came back to hear this item. A copy of
the revised job description is attached.
Motion: Approve , Moved by Commissioner Duane Peters, Seconded by Commissioner
Irma Cauley. Passed. 4 -0. Members voting Aye: Cauley , Peters , Sims , Wasserman .
Members Absent: Mallard .
15 Reclassification of the Clerk I - Evidence position (Clerk I, position 4) in the Sheriff's Office as follows:a.
Current: Clerk I - Evidence S.O., Class 1435. Position 4. Group 10. Step 11; b. Proposed: Clerk III -
Evldence S.O., Class TBD. Position 1. Group 12. Step 7.
The County Judge skipped item #14 to hear this first. A copy of the requested position
control change is attached.
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner
Duane Peters. Passed. 4 -0. Members voting Aye: Cauley , Peters , Sims , Wasserman .
Members Absent: Mallard .
16 Blue Cross / Blue Shield Renewal Documents a. Benefit Program Application b. Grandfathered Status
Certification c. Medical Summary of Benefits d. Dental Summary of Benefits
A copy of the renewal documents is attached.
Motion: Approve , Moved by Commissioner Lloyd Wasserman, Seconded by
Commissioner Duane Peters. Passed. 4 -0. Members voting Aye: Cauley , Peters ,
Sims , Wasserman . Members Absent: Mallard .
17 Request from the Precinct 4 Constable's Office for permission to pay Invoice #137536 In the amount of
526.00 from Dixie Tire. Inc. from Contingency Funds.
Commissioner Cauley stated that Constable Butler had no problem paying this from FY
2011 funds.
Motion: Removed , Moved by County Judge Randy Sims, Seconded by Commissioner
Duane Peters. Passed. 4 -0. Members voting Aye: Cauley , Peters , Sims , Wasserman .
Members Absent: Mallard .
18 Payment Authorization for the District Attorney's office In the amount of $272.55 to LaSalle Hotel for
lodging for a witness In a trial; a purchase order was not obtained In advance.
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner
Duane Peters. Passed. 4 -0. Members voting Aye: Cauley , Peters , Sims , Wasserman .
Members Absent: Mallard .
19 Request from the Treasurer to Increase the fee collected for a returned check from 525.00 to 530.00.
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner
Duane Peters. Passed. 4 -0. Members voting Aye: Cauley , Peters , Sims , Wasserman .
Members Absent: Mallard .
20 Contract with MlcroAge College Station with all alternates and the listed amendment for the touch
panel control option. In the amount of 568,135.20.
A copy of the bid tabulation is attached.
Motion: Approve , Moved by Commissioner Duane Peters, Seconded by County Judge
Randy Sims. Passed. 4 -0. Members voting Aye: Cauley , Peters , Sims , Wasserman .
Members Absent: Mallard .
21 Treasurer's Report for the month of October 2010.
Vol. l p 7A
A copy is attached.
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by County Judge
Randy Sims. Passed. 4 -0. Members voting Aye: Cauley , Peters , Sims , Wasserman .
Members Absent: Mallard .
22. Tax Refund Applications for the following:
Tax Refund Applications for the following:a. Dorothy Evans - overpavment - $6.10 b. Dean & Jill A.
Lanham - overpayment - $45.44 c. Suntrust Mortgage - overpayment $820.40 d. Marla V. Carpio -
pavment in error - $132.86
Motion: Approve , Moved by Commissioner Lloyd Wasserman, Seconded by
Commissioner Duane Peters. Passed. 4 -0. Members voting Aye: Cauley , Peters ,
Sims , Wasserman . Members Absent: Mallard .
23. Budget Amendments.
Budget Amendments FY10: 60.1
60.1 - To set up budget for BPV Grant in FY 2010.
Motion: Approve , Moved by Commissioner Duane Peters, Seconded by Commissioner
Irma Cauley. Passed. 4 -0. Members voting Aye: Cauley , Peters , Sims , Wasserman .
Members Absent: Mallard .
Budget Amendments FY11: 11.1 -11.5.
11.1 - Rellocate funds for Capital Improvemnts
11.2 - Transfer funds from Sheriffs Office Administration to Jail Administration
11.3 - Set up budget for Defense Economic Adjustment Assistance Grant in FY 2011
11.4 - Rellocate funds for Human Resouces
11.5 - Reallocate funds for Expo Expansion
Motion: Approve , Moved by Commissioner Duane Peters, Seconded by Commissioner
Lloyd Wasserman. Passed. 4 -0. Members voting Aye: Cauley , Peters , Sims ,
Wasserman . Members Absent: Mallard .
24 payment Authorization in the amount of $1.000.000.00 to GreenVax LLC. as contemplated In the
contract with the Office of the Governor for the Defense Economic Adlustment Assistance Grant.
For the purchase and installation of plant growing lights and equipment.
Motion: Approve , Moved by Commissioner Duane Peters, Seconded by Commissioner
Lloyd Wasserman. Passed. 4 -0. Members voting Aye: Cauley , Peters , Sims ,
Wasserman . Members Absent: Mallard .
25 Manual Capital Requisition In the amount of $68.135.20 to Microaae Colleae Station for the purchase of
a video system for the Exposition Center.
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner
Duane Peters. Passed. 4 -0. Members voting Aye: Cauley , Peters , Sims , Wasserman .
Members Absent: Mallard .
P8 Capital Requisition #00032140 in the amount of $1.358.85 to Anixter for the purchase of security
cameras for the new Community Supervision bulldina.
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner
Duane Peters. Passed. 4 -0. Members voting Aye: Cauley , Peters , Sims , Wasserman .
Members Absent: Mallard .
Vol. (4k p 113
27 Capital Requisition #00032141 in the amount of $12.719.00 to Gov Connection for the purchase of
security cameras for the new Community Supervision building.
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner
Lloyd Wasserman. Passed. 4 -0. Members voting Aye: Cauley , Peters , Sims ,
Wasserman . Members Absent: Mallard .
28. Personnel Change of Status.
Personnel Action Forms
Laura Davis' form had a start date of January 11, 2011 and should be corrected to
January 1, 2011.
Motion: Approve , Moved by Commissioner Duane Peters, Seconded by Commissioner
Irma Cauley. Passed. 4 -0. Members voting Aye: Cauley , Peters , Sims , Wasserman .
Members Absent: Mallard .
29. Payment of Claims.
There were no claims.
At this point the County Judge considered an addendum to the agenda in which the
Collections Department requested permission to hire individuals for two (2) temporary
Clerk I positions funded at a Group 10, Step 1. This is necessitated due to a recent audit
by the Comptroller that showed the county failed to meet the standards required for the
county to retain the 10% service fee and the time payment fee that is collected.
Motion: Approve , Moved by Commissioner Duane Peters, Seconded by Commissioner
Irma Cauley. Passed. 4 -0. Members voting Aye: Cauley , Peters , Sims , Wasserman .
30 Acknowledgement of the Monthly Reports submitted In November 2010. These reports are available for
review In the County Judge's Office.
The Court acknowledged receipt of the Extension Service reports for October 2010 and
acknowledged receipt of reports from the following County and Precinct Offices showing
revenues collected and remitted to the County Treasurer:
District Clerk
Justice of the Peace Precinct 1
Justice of the Peace Precinct 2, Place 1
Justice of the Peace Precinct 2, Place 2
Justice of the Peace Precinct 3
31. Announcement of interest items and possible future agenda topics.
The County Judge acknowledged Constable Thompson for his service to Brazos
County. The Resolution honoring him and wishing him well in retirement was approved
last week but Constable Thompson was ill and could not attend the meeting.
32. Call for Citizen input and /or concerns.
Chief Deputy Mike Wilson
There were 532 inmates in jail, 50 have electronic monitors and 38 are pending for
monitors.
33. Agency/ Board/ Committee reports by Court members.
vol. I pg l�l`f
Comissioner Wasserman
There are some duplications of street names that need to be addressed. This is causing
a lag in response time. 9 -1 -1 commended the Road and Bridge Department in that there
are no duplications of street names in the county.
34. Adjourn.
voi. 1 4 P 115
The foregoing minutes of the Commissioners Court meeting
held December 21, 2010 have been examined and are approved
in open Court this the / day of ■Jafl24 l/'J , 2011, in
Bryan, Brazos County, Texas.
Duane Peters
County Judge
IOU J _ 41e
ammy 'atalena
Comm' sioner, Precinct 2
I a
Ca
Commissioner,
Attest:
K > McQueen
Count Clerk
ct 4
Vol 1 4 a Page 1 7l
LloJd Wassermann
Commissioner, Precinct 1
F '
Commissioner, Precinc
Kenny Malla
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BRAZOS COUNTY
BRYAN. TEXAS
PROCLAMATION
Honoring
County Judge, Randy Sims
In Appreciation for His Service
To Brazos County and the State of Texas
WHEREAS, Randy Sims began his political career in 1973 when he was elected County
Commissioner of Precinct 3 and served for four years; and
WHEREAS, Randy Sims was again elected County Commissioner of Precinct 3 in 1989 and
served the citizens of Brazos County in that capacity until December, 2001; and
WHEREAS, Randy Sims was elected County Judge in 2003 and diligently served the
citizens of Brazos County since that time; and
WHEREAS, Randy Sims has been instrumental in the construction of the Brazos Center;
low risk detention facility on Sandy Point Road; Expansion of the Jail; Sheriffs Office Complex;
Justice of the Peace, Precinct 3 building; remodeling the Maxwell Building; remodeling Arena Hall;
acquisition of the property, construction and expansion of the Exposition Complex; acquisition and
remodeling of the County Administration Building; remodeling of the Courthouse; upgrading the
Harvey Little League Ball Park, and numerous projects for the Road and Bridge Department; and
WHEREAS, Randy Sims has chosen to retire from public service at the end of his second
term as County Judge;
NOW, THEREFORE, BE IT PROCLAIMED, the Commissioners Court of Brazos County,
Texas wishes to express its appreciation and gratitude for his twenty-five years of service to the
citizens of Brazos County and the State of Texas, and to wish him the best of health and happiness
in his retirement years.
ADOPTED this the 21" day of December, 2010 in Bryan, Brazos County, Texas.
‘,/oft d /3A.
Lloyd Witssermann, Commissioner, Precinct 1
Kenny Mallard, C
Vol.. 1tt9 Pg 11
Duane Peters, Commissioner, Precinct 2
ma Cauley, missioner, Pre n 44'
Proclamation 10 -026
113
BRAZOS COUNTY
BRYAN, TEXAS
RESOLUTION
WHEREAS, Kay Hamilton was elected the County Treasurer and began
serving the citizens of Brazos County on January 1, 1995; and
WHEREAS, Kay Hamilton was subsequently reelected to that position in
1999, 2003, and 2007; and
WHEREAS, Kay Hamilton has proven to be a dedicated servant to this
community and the state, always performing the highest caliber of work, giving
wholeheartedly of herself; and
WHEREAS, Kay Hamilton has earned the respect and appreciation of all
who have worked with her; and
WHEREAS, Kay Hamilton has chosen to retire from her position as County
Treasurer, effective December 31, 2010;
NOW, THEREFORE, BE IT RESOLVED that the Commissioners Court of
Brazos County, Texas takes this opportunity to honor County Treasurer Kay
Hamilton upon her retirement from public service, to express it's appreciation for
her sixteen years of exemplary service to the State of Texas and the citizens of
Brazos County, and to wish her the best of health and happiness for many years to
come.
ADOPTED this 21 day of December 2010 in ryan, Brazos County, Texas.
Randy Sims ounty Judge
Lloyd Wtsser ann Commissioner, Precinct 1
Duane Peter, Commissioner, Precinct 2
Kenny Mallard
Ir„a Caul e CommissioneyfP cinct4
Vol. 01 Pg l 8�
Resolution 10-025
THE STATE OF TEXAS
COUNTY OF BRAZOS
WHEREAS, the Texas Legislature set forth the Public Funds Investment Act in
Government Code Section 2256, and
WHEREAS, compliance with the Public Funds Investment Act requires that each county
adopt by resolution a County Investment Policy;
NOW, THEREFORE, BE IT RESOLVED, the Commissioners Court of Brazos
County, in a regular meeting duly convened and acting in its capacity as the governing body of
Brazos County, hereby affirms the attached 2010 Brazos County Investment Policy.
IN WITNESS WHEREOF, we have hereunto set our hands and caused the seal of
Brazos County to be affixed this ..-2.1 day of December 2010.
DULY PASSED AND APPROVED this P day of n xr' 2010.
RESOLUTION
Adoption of 2010 Brazos County Investment Policy
ii CiSZ Lilt xaa—
C C omssioner Lloyd Wassermann
Precinct 1
ATTEST:
absent
Commissioner Kenny Mallard
Precinct 3
Karen McQueen
County Clerk
§
§
BRAZOS COUNTY
BRYAN. TEXAS
dy Sims
County Judge
Vol. ( � -- Pg.
Commissioner Duane Peters
Precinct 2
Comm .nefirrna rley
Precinct 4
Resolution 110-026
5
INVESTMENT POLICY FOR BRAZOS COUNTY
1.0 INVESTMENT AUTHORITY AND SCOPE OF POLICY
1.1 This policy serves to satisfy the statutory requirements of Local
Government Code 16.112 and Government Code Chapter 2256, Public
Funds Investment Act, Sub - chapters A and B, to define and adopt a
formal investment policy. The Commissioners Court of Brazos County
shall review its investment policy not less than annually and shall adopt a
written instrument by resolution stating that it has reviewed the
investment policy and that the written instrument so adopted shall record
any changes made to the investment policy
1.2 In accordance with Texas Local Government Code, Section 116.112 (a)
or Chapter 2256, Section 2256.005 (f) and (g) of the Public Funds
Investment Act, the County Treasurer, under direction of Commissioner's
Court, is authorized to invest County funds that are not immediately
required to pay obligations of the County. By the approval of this policy,
the Commissioners' Court designates the County Treasurer as
Investment Officer, assisted by the Deputy Treasurer certified as a
County Investment Officer by TAC, to be responsible for the investment of
its funds consistent with the County's investment policy. Authority
granted to a person to invest the County's funds is effective until
rescinded by the Commissioner's Court, until the expiration of the officer's
term, or until termination of the person's employment by the County.
Unless authorized by law, a person may not deposit, withdraw, transfer,
or manage in any other manner the funds of the investing County. An
Investment Officer who has a personal business relationship with a
business organization offering to engage in an investment transaction
with the County shall file a statement disclosing that personal business
interest. An Investment Officer who is related within the second degree
by affinity or consanguinity to an individual seeking to sell an investment
to the County shall file a statement disclosing that relationship. This
statement must be filed with the Texas Ethics Commission and the
Brazos County Commissioners Court. For the purposes of this
requirement, and Investment Officer has a personal business relationship
with a business organization if:
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Revised 12.21.2010
1.2.1 The Investment Officer owns 10 percent or more of the voting
stock or shares of the business organization or owns $5,000 or
more of the fair market value of the business organization;
1.2.2 Funds received by the Investment Officer from the business
organization exceed ten (10) percent of the Investment Officer's
gross income for the previous year; or
1.2.3 The Investment Officer has acquired from the business
organization during the previous year investments with a book
value of $2,500 or more for the personal account of the
Investment Officer.
1.3 An appointed Investment Advisory Committee shall be approved by
Commissioners' Court. This Committee will serve in an advisory capacity
to the County's Investment Officer. The Committee will meet twice a year
or as requested by the County's Investment Officer to review strategies
and monitor the progress of the County's investment program.
2.0 INVESTMENT OBJECTIVES
2.1 POLICY. It is the policy of Brazos County to invest public funds in a
manner, which will provide the highest investment return while seeking to
ensure the preservation of capital and to meet the daily cash flow
demands of the County. This investment policy applies to all financial
assets of all funds of Brazos County at the present time, any funds to be
created in the future, and any other funds held in custody by the County
Treasurer, unless expressly prohibited by law.
2.2 GENERAL STATEMENT. Funds of the County will be invested in
accordance with federal, state, and local statutes, this investment policy,
and written administrative procedures and strategies that have been
adopted by Commissioners' Court resolution and revised as needed.
2.3 SAFETY. Brazos County is concemed about the preservation of its
principal; therefore, the return of principal and safety of principal are
primary objectives in any investment transaction.
2.4 LIQUIDITY. The County's investment portfolio must be structured to
conform to an asset /liability management plan, which provides for the
liquidity necessary to pay obligations as they become due.
2.5 YIELD. It will be the objective of the County to earn a yield higher than
that paid on 91 -day T -Bills within the policies imposed by its safety and
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liquidity objectives, investment strategies for each fund, and state and
federal law governing the investment of public funds.
2.6 DIVERSIFICATION. It will be the policy of Brazos County to diversify its
portfolio to eliminate the risk of loss resulting from over concentration of
assets in a specific maturity, a specific issuer, or a specific class of
investments. Investments selected by the County shall always provide for
stability of income and reasonable liquidity.
2.7 MATURITY. Portfolio maturities will be structured to meet the obligations
of the County first and then to achieve the highest return of interest.
When the County has funds that will not be needed to meet current -year
obligations, maturity restraints will be imposed based upon the investment
strategy for each fund. The maximum allowable stated maturity of any
individual investment owned by the County is two (2) years. The
maximum dollar- weighted average maturity for pooled fund groups shall
be 180 days.
2.8 QUALITY AND CAPABILITY OF INVESTMENT MANAGEMENT. It is
the County's policy to provide the training required by the Public Funds
Act, Sec. 2256.008 through courses and seminars offered by professional
organizations and associations. This training will insure the quality,
capability and currency of the Treasurer /County Investment Officer in
making investment decisions.
Revised 12.21.2010
2.8.1 The Treasurer /County Investment Officer shall:
2.8.1.1 Attend at least one training session from the County
Treasurers' Association of Texas, Texas Association of
Counties, GFOA, or an approved source containing at least
ten (10) hours of instruction relating to the
Treasurer's /CIO's responsibilities under the Public Funds
Investment Act within 12 months after taking office or
assuming duties; and
2.8.1.2 Attend an investment training session not less than once in
a two -year period and receive not less than 10 hours of
instruction relating to investment responsibilities under the
PFIA from the County Treasurers' Association of Texas,
Texas Association of Counties, GFOA, or an approved
source.
2.8.2 Training under this section must include education in investment
controls, security risks, strategy risks, market risks, diversification
of investment portfolio, and compliance with the PFIA.
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3.0 INVESTMENT TYPES.
The Brazos County Investment Officer shall use any or all of the following
authorized investment instruments consistent with governing law:
3.1 OBLIGATIONS OF, OR GUARANTEED BY, GOVERNMENTAL
ENTITIES
Revised 12.21.2010
3.1.1 Obligations of the United States or its agencies and
instrumentalities;
3.1.2 Direct obligations of the State of Texas or its agencies and
instrumentalities;
3.1.3 Other obligations, the principal of and interest on which are
unconditionally guaranteed or insured by, or backed by the full
faith and credit of, the State of Texas or the United States or their .
respective agencies and instrumentalities; and
3.1.4 Obligations of states, agencies, counties, cities, and other political
sub - divisions of any state having been rated as to investment
quality by a nationally recognized investment rating firm not less
than "A" or its equivalent.
3.2 CERTIFICATES OF DEPOSIT if issued by a depository institution that
has its main office or a branch office in this state and is:
3.2.1 102% collateralized;
3.2.2 Guaranteed or insured by the Federal Deposit Insurance
corporation or its successor;
3.2.3 Secured by obligations that are described in Section 3.1 of this
policy, including mortgage backed securities directly issued by a
federal agency or instrumentality that have a market value of not
less than the principal amount of the certificates, but excluding
those mortgage- backed securities of the nature described by
Section 3.8 of this policy; or
3.2.4 Secured in any other manner and amount provided by law for
deposits of the County.
3.3 A FULLY COLLATERALIZED REPURCHASE AGREEMENT, as defined
in the Public Funds Investment Act, is an authorized investment under
this section if the repurchase agreement:
3.3.1 Has a defined termination date;
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3.3.2 Is secured by obligations that are described in Section 3.1 of this
policy, including mortgage backed securities directly issued by a
federal agency or instrumentality that have a market value of not
less than the principal amount of the certificates;
3.3.3 Requires the securities being purchased by the County to be
pledged to the County, held in the County's name, and deposited
at the time the investment is made with the County or with a third
party selected and approved by the County; and
3.3.4 Is placed through a primary government securities dealer, as
defined by the Federal Reserve, or a financial institution doing
business in this state.
3.4 A BANKERS' ACCEPTANCE if it
3.4,1 Has a stated maturity of 270 days or fewer from the date of its
issuance;
3.4.2 Will be, in accordance with its terms, liquidated in full at maturity;
3.4.3 Is eligible for collateral for borrowing from a Federal Reserve
Bank; and
3.4.4 Is accepted by a bank organized and existing under the laws of
the United Sates or any state, if the short -term obligations of the
bank, or of a bank holding company of which the bank is the
largest subsidiary, are rated not less than A -1 or P -1 or an
equivalent rating by at least one nationally recognized credit
rating agency.
3.5 COMMERCIAL PAPER is an authorized investment under this
subchapter if the commercial paper:
3.5.1 Has a stated maturity of 90 days or fewer from the date of its
issuance; and
Revised 12.21.2010
3.5.2 Is rated not less than A -1 by Standard and Poors and P -1 by
Moodys rating agencies.
3.5.3 Relative to Commercial Paper, the County may not
3.5.3.1 Have more than 25% of the portfolio invested in
Commercial Paper at the time of any one commercial
paper purchase;
Vol. 44a Pg. 1Ee
Revised 12.21.2010
3.5.3.2 Have more than a $2 million purchase in any one
Commercial Paper issue; or
3.5.3.3 Purchase Commercial Paper unless it is on the list of
issuers approved by the Investment Advisory
Committee and mailed to the approved broker /dealers
for review.
3.6 MONEY MARKET MUTUAL FUNDS if the Commissioners' Court by
resolution authorizes investment in the fund with limitations described
below:
3.6.1 A no -load money market mutual fund is authorized if it
3.6.1.1 Is registered with and regulated by the Securities and
Exchange Commission;
3.6.1.2 Provides the investing entity with a prospectus and
other information required by the Securities Exchange
Act of 1934 (15 U.S.C. Section 78a et seq.) or the
Investment Company Act of 1940 (15 U.S.C. Section
80a -1 et seq.);
3.6.1.3 Has a dollar - weighted average stated maturity of 90
days or fewer; and
3.6.1.4 Includes in its investment objectives the maintenance
of a stable net asset value of $1 for each share.
3.6.2 Relative to money market mutual funds, the county may NOT
3.6.2.1 Invest its funds or funds under its control, including
bond proceeds and reserves and other funds held for
debt service, in any one money market mutual fund in
an amount that exceeds 10 percent of the total assets
of the money market mutual fund.
3.7 ELIGIBLE INVESTMENT POOLS
3.7.1 Brazos County may invest its funds and funds under its control
through an eligible investment pool, as defined in the Public Funds
Investment Act, if the Commissioners' Court by resolution authorizes
investment in the particular pool. An investment pool shall invest
the funds it receives from entities in authorized investments
permitted by the Public Funds Investment Act.
3.8 GUARANTEED INVESTMENT CONTRACTS. The Brazos County
Investment Officer will make no investments in derivative products. The
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Revised 12.21.2010
Public Funds Investment Act specifically prohibits the following
Investments:
3.8.1 A guaranteed investment contract is an authorized investment for
bond proceeds if the guaranteed investment contract:
3.8.1.1 Has a defined termination date;
3.8.1.2 Is secured by obligations, including letters of credit, of
the United States or its agencies and instrumentalities,
excluding those obligations described by section 3.9, in
an amount at least equal to the amount of bond
proceeds invested under the contract; and
3.8.1.3 Is pleddged to the entity and deposited with the entity
or with a third party selected and approved by the
entity.
3.8.2 Bond proceeds, other than bond proceeds representing reserves
and funds maintained for debt service purposes, may not be
invested under this section in a guaranteed investment contract
with a term of longer than five years from the date of issuance of
the bonds.
3.8.3 To be eligible as an authorized investment:
3.8.3.1 the governing body of the entity must specifically
authorize guaranteed investment contracts as an
eligible investment in the order, ordinance or resolution
authorizing the issuance of bonds;
3.8.3.2 the entity must receive bids from at least three
separate providers with no material financial interest in
the bonds from which proceeds were received;
3.8.3.3 the entity must purchase the highest yielding
guaranteed investment contract for which a qualifying
bid is received;
3.8.3.4 the price of the guaranteed investment contract must
take into account the reasonably expected drawdown
schedule for the bond proceeds to be invested; and
3.8.3.5 the provider must certify the administrative costs
reasonably expected to be paid to third parties in
connection with the guaranteed investment contract.
Vol. I LI 2 pg. 18
3.9 Prohibited. The Brazos County Investment Officer will make no
investments in derivative products. The Public Funds Investment Act
specifically prohibits the following investments:
3.9.1 Obligations whose payment represents the coupon payments on
the out - standing principal balance of the underlying mortgage -
backed security collateral and pays no principal;
3.9.2 Obligations whose payment represents the principal stream of
cash flow from the underlying mortgage- backed security collateral
and bears no interest;
Revised 12.21.2010
3.9.3 Collateralized mortgage obligations that have a stated final
maturity date of greater than 10 years; and
3.9.4 Collateralized mortgage obligations the interest rate of which is
determined by an index that adjusts opposite to the changes in a
market index.
3.10 Effect of Loss of Required Rating. An investment that requires a
minimum rating under the PFIA does not qualify as an authorized
investment during the period the investment does not have the minimum
rating. The County Treasurer /Investment Officer shall take all prudent
measures that are consistent with this investment policy to liquidate an
investment that does not have the minimum rating. The County,
however, is not required to liquidate investments that were authorized
investments at the time of purchase.
4.0 INVESTMENT STRATEGIES
4.1 In accordance with the Public Funds Investment Act, a separate written
investment strategy will be developed for each of the funds or group of
funds under Brazos County's control. Each strategy must describe the
investment objectives for the particular fund using the following priorities
in order of importance:
4.1.1 Understanding of the suitability of the investment to the financial
requirements of the County;
4.1.2 Preservation and safety of principal;
4.1.3 Liquidity;
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4.1.4 Marketability of the investment if the need arises to liquidate the
investment before maturity;
4.1.5 Diversification of the investment portfolio;
4.1.6 Yield; and
4.1.7 Maturity restrictions.
4.2 The Commissioners' Court of Brazos County shall review its investment
strategies not less than annually and shall adopt a written instrument by
resolution stating that it has reviewed the investment strategies and that
the written instrument so adopted shall record any changes made to
investment strategies.
5.0 INVESTMENT RESPONSIBILITY AND CONTROL
5.1 INVESTMENT INSTITUTIONS DEFINED. Brazos County funds shall be
invested with 'or through any or all of the following institutions or groups
consistent with federal and state law and the current Depository Bank
contract:
Revised 12.21.2010
5.1.1 Depository bank;
5.1.2 Other state or national banks domiciled in Texas that are insured
by FDIC;
5:1.3 Savings and loan associations domiciled in Texas that are insured
by FSLIC (or its successor);
5.1.4 Public funds investment pools; or
5.1.5 Government securities brokers and dealers meeting the following
qualifications:
5.1.5.1 A written copy of this investment policy shall be presented
to any person offering to engage in an investment
transaction with the County. For purposes of this section,
a business organization includes investment pools.
Nothing in this section relieves the County of the
responsibility for monitoring the investments made by the
County to determine that they are in compliance with the
investment policy.
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Revised 12.21.2010
5.1.5.2 The qualified representative of the business organization
offering to engage in an investment transaction with the
County shall execute a written instrument in a form
acceptable to the County and the business organization
substantially to the effect that the business organization
has;
5.1.5.2.1 Received and reviewed the investment policy
of the County; and
5.1.5.2.2 Acknowledged that the business organization
has implemented reasonable procedures and
controls in an effort to preclude investment
transactions conducted between the County
and the organization that are not authorized by
the County's investment policy, except to the
extent that this authorization is dependent on
an analysis of the makeup of the County's
entire portfolio or requires an interpretation of
subjective investment standards.
5.1.5.3 The County Investment Officer may not acquire or
otherwise obtain any authorized investment described in
the County's investment policy from a person who has not
delivered to the County the instrument required above.
5.1.5.4 The Brazos County Investment Advisory Committee shall,
at least annually, review, revise, and recommend a list of
qualified brokers to the Commissioners' Court. The Court
shall adopt the list of qualified brokers who are authorized
to engage in investment transactions with the County.
Selection of brokers will be based upon the following:
5.2 STANDARDS OF OPERATION
5.1.5.4.1 Qualifications and capabilities of the firm in
dealing with public entities;
5.1.5.4.2 Qualifications and capabilities of the
relationship manager;
5.1.5.4.3 Market capitalization of the firm:
5.1.5.4.4 The number of transactions won through
competitive bidding;
5.1.5.4.5 Prompt and accurate confirmation of
transactions;
5.1.5.4.6 Efficient securities delivery;
5.1.5.4.7 Accurate market information; and
5.1.5.4.8 Account servicing.
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5.2.1 The County Investment Officer shall develop and maintain written
administrative procedures for the operation of the investment
program consistent with this investment policy.
5.2.2 It shall be the policy of the County that all transactions, except
investment pool funds and money market mutual funds, be settled
on a delivery versus payment basis.
5.2.3 All investment funds will be placed directly with qualified financial
institutions. The County will not deposit nor invest through third
parties or money brokers.
5.2.4 The market price of the County's investments shall be monitored
by soliciting prices at least quarterly from a qualified broker.
5.3 PRUDENT STANDARD OF CARE.
Reused 12.21.2010
5.3.1 In the administration of the duties of the Investment Officer, the
person designated as Investment Officer shall exercise the
judgment and care, under prevailing circumstances, that a person
of prudence, discretion, and intelligence would exercise in the
management of the person's own affairs, not for speculation, but
for investment, considering the probable safety of capital and the
probable income to be derived. The Commissioners' Court of
Brazos County; however, retains ultimate responsibility as
fiduciaries of the assets of the County. Investment of funds shall
be governed by the following investment objectives, in order of
priority: preservation and safety of principal; liquidity; and yield.
5.3.2 In determining whether an investment officer has exercised
prudence with respect to an investment decision, the
determination shall be made taking into consideration:
5.3.2.1 The investment of all funds, or funds under the County's
control, over which the officer had responsibility rather
than a consideration as to the prudence of a single
investment; and
5.3.2.2 Whether or not the investment decision was consistent
with the written investment policy of the entity.
5.4 COLLATERAL OR INSURANCE. The Brazos County Investment
Officer shall insure that all County funds are 102% collateralized or
insured consistent with federal and state law and the current Bank
Depository Contract in one or more of the following manners:
5.4.1 FDIC insurance coverage;
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Revised 12.21.2010
5.4.2 Obligations of the United States or its agencies and
instrumentalities;
5.4.3 Direct obligations of the State of Texas or its agencies;
5.4.4 Other obligations, the principal of and interest on which are
unconditionally guaranteed or insured by the State of Texas or the
United States or its agencies and instrumentalities;
5.4.5 Obligations of states, agencies, counties, cities, and other political
subdivisions of any state having been rated as to investment
quality by a nationally recognized investment rating firm and
having received a rating of not less than "A" or its equivalent; or
5.4.6 Any other manner allowed by law.
5.5 SAFEKEEPING
5.5.1 All securities purchased by the County shall be held in
safekeeping by the County, or a County account in a third party
financial institution, or with the Federal Reserve Bank.
5.5.2 All Certificates of Deposit, insured by the FDIC, purchased outside
the Depository Bank shall be held in safekeeping by either the
County or a County account in a third party financial institution.
5.5.3 All pledged securities shall be held in safekeeping by the County,
or a County account in a third party financial institution, or with a
Federal Reserve Bank.
5.6 AUDIT CONTROL.
5.6.1 The Investment Officer of Brazos County will establish a liaison
with the County Auditor in preparing investment forms for
accounting and auditing control.
5.6.2 The Commissioners' Court of Brazos County shall have an annual
financial audit of all County funds by an independent auditing firm,
as well as an annual compliance audit of management controls on
investments and established investment policies.
5.6.3 If the County invests in other than money market mutual funds,
investment pools or accounts offered by its depository bank in the
form of certificates of deposit, or money market accounts or
similar accounts, the reports prepared by the Investment Officers
under this section shall be formally reviewed at least annually by
an independent auditor, and the result of the review shall be
reported to the Commissioners Court by that auditor.
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6.0 INVESTMENT REPORTING AND PERFORMANCE EVALUATION
6.1 QUARTERLY REPORT. At least quarterly, the Investment Officer shall
prepare and submit to the Commissioners' Court a written report of
investment transactions for all funds for the preceding reporting period
within a reasonable time after the end of the period. The report must:
Revised 12.21.2010
6.1.1 Describe in detail the investment position of the County on the
date of the report;
6.1.2 Be prepared jointly by all investment officers of the County;
6.1.3 Be signed by each of the investment officers of the County;
6.1.4 Contain a summary statement, prepared in compliance with
generally accepted accounting principles, of each pooled fund
group that states the following:
6.1.4.1 Beginning market value for the reporting period;
6.1.4.2 Additions and changes to the market value during the
period;
6.1.4.3 Ending market value for the period;
6.1.4.4 Fully accrued interest for the reporting period; and
6.1.4.5 The dollar- weighted average maturity of the portfolio.
6.1.5 State the book value (the original acquisition cost of an investment
plus or minus the accrued amortization or accretion) and the
market value (current face or par value of an investment multiplied
by the net selling price of the security as quoted by a recognized
market pricing source quoted on the valuation date) of each
separately invested asset at the beginning and end of the
reporting period by the type of asset and fund type invested;
6.1.6 State the date of maturity of each separately invested asset that
has a maturity date;
6.1.7 State the account or fund or pooled group fund in the County for
which each individual investment was acquired; and
6.1.8 State the compliance of the investment portfolio of the County as it
relates to the following:
6.1.8.1 The investment strategy expressed in the County's
investment policy, and
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6.2 NOTIFICATION OF INVESTMENT CHANGES. It shall be the duty of
the County Investment Officer of Brazos County, Texas, to notify the
Brazos County Commissioners' Court of any significant changes in
current investment methods and procedures prior to their implementation.
7.0 DEPOSITORY FOR COUNTY FUNDS
7.1 DEPOSITORY CONTRACT.
7.2 COLLATERAL will be provided by the Depository in accordance with
Government Code 2257, Subchapters A and B.
8.0 DEFINITIONS.
Revised 12.21.2010
6.1.8.2 Relevant provisions of Chapter 2256, Texas Government
Code, as amended.
7.1.1 The Commissioners' Court of Brazos County at its May regular
term immediately following each general election for state and
county officers shall contract with one or more banks in the county
for the deposit of the County's public funds. The County shall
contract with a bank for a two -year or four -year contract term.
7.1.2 If the contract is for a four -year term, the contract shall allow the
bank to establish, on the basis of negotiations with the County,
new interest rates and financial terms of the contract that will take
effect during the final two years of the four -year contract if:
7.1.2.1 The new financial terms do not increase the prices to the
County by more than 10 percent; and
7.1.2.2 The County has the option to choose to use the initial
variable interest rate option or to change to the new fixed or
variable interest rate options proposed by the bank.
7.1.3 The provisions set forth in Chapters 116 and 117 of the Local
Govemment Code will regulate the establishment of the depository,
security for funds held by the depository, depository accounts, and
liabilities.
8.1 BOND PROCEEDS means the proceeds from the sale of bonds, notes, and
other obligations issued by an entity, and reserves and funds maintained by
an entity for debt service purposes.
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8.2 BOOK VALUE means the original acquisition cost of an investment plus or
minus the accrued amortization or accretion.
8.3 FUNDS means public funds in the custody of the County that:
Revised 12.21.2010
8.3.1 Are not required by law to be deposited in the state treasury; and
8.3.2 The County has authority to invest.
8.4 INVESTMENT POOL means an entity created under Chapter 2256 of the
Government Code to invest public funds jointly on behalf of the entities that
participate in the pool and whose investment objectives, in order of priority
are: preservation and safety of principal, liquidity, and yield.
8.5 MARKET VALUE means the current face or par value of an investment
multiplied by the net selling price of the security as quoted by a recognized
market - pricing source quoted on the valuation date.
8.6 POOLED FUND GROUP means an internally created fund of the County in
which one or more institutional accounts of the County are invested.
8.7 QUALIFIED REPRESENTATIVE means a person who holds a position with
a business organization, who is authorized to act on behalf of the business
organization, and who is one of the following:
8.7.1 For a business organization doing business that is regulated by or
registered with a securities commission, a person who is registered
under the rules of the National Association of Securities Dealers;
8.7.2 For a state or federal bank, a savings bank, or a state or federal
credit union, a member of the loan committee for the bank or branch
of the bank or a person authorized by corporate resolution to act on
behalf of and bind the banking institution; or
8.7.3 For an investment pool, the person authorized by the elected or
official board with authority to administer the activities of the
investment pool to sign the written instrument on behalf of the
investment pool.
8.8 SEPARATELY INVESTED ASSET means an account or fund of the
County that is not invested in a pooled fund group.
a -- Pg. \ 9 Le
15
13n zos• C:niity C:inirdtoitse• 200S. Texas Ave., Suite 240
DATE: December 16, 2010
TO: Randy Sims, County Judge
Lloyd Wassermann, Commissioner Pct. 1
Duane Peters, Commissioner Pct, 2
Kenny Mallard, Commissioner Pct 3
Irma Cawley, Commissioner Pct. 4
FROM:
RE:
aft y H Alton, razos
MEMORANDUM
ou Treasurer
Restructure Treasurer's Office staff positions
1. Treasury. Support. Services /Special Projects:
Change from Group 13 step 11 to Group 12 step 7
Rationale The job description for this position will no
longer Include reconciling the county's bank statement and
assisting with payroll.
2. Chief Deputy Treasurer /Investments:
Change from Group. 20 step 11 to Group 24 step 5
Rationale: Long overdue change to a classification
commensurate with job. dudes. (Precedent for this
group /step has been set by assignments in the Tax
Office.)
3. Treasury Services, position 2:
Change from step 9 to step 12
Rationale: The job description for this position will change
to include assisting with payroll and processing daily
deposits as well as current accounts payable duties.
Your approval of this request will make it possible to facilitate the necessary job
description changes.
APPROVES
4'
4 dSSw''Wes. _
• : Sims, County Judge date
Vol 1 D. p 1S1
Bryan, Texas 77803 (979) 361 -4340
r
/02a
KAY HAMILTON
County Treasurer
Class No: 1006
Department: County Treasurer
FLSA Status: Nonexempt
Pay Group:
Approved Date:
Brazos County
Job Description
Job Title: Treasury Support Svcs /Special
Projects
Reports To: County Treasurer
EEOC Category: Office and Clerical
Prepared /Revised Date:
SUMMARY
Responsible for maintaining Unclaimed Funds, Hotel Occupancy Tax Records and
Surety Bond information. Will also be required to do Accounts Payable when needed.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may
be assigned.
Receives unclaimed funds, enters information into computer. Verifies payments of
refunds. Compiles report and sends to State by Nov. 1. Initiates payment authorization
form for payment to State. Reconciles fund to computer.
Maintain spreadsheet on Hotel Taxes and report to Budget Officer or Commissioner's
Court as requested. Other accounting duties may be needed.
Maintains accurate accounting of used and refunded Bail Bond Surety Coupons on
spreadsheet. Gather information to process payment authorization for refunds. Report to
Chief Deputy for State reporting.
Will be back -up for Accounts Payable clerks. This will require receiving and processing
payment authorizations and purchase orders, including stamping all documents and
entering data into computer.
Checks the data entries of other Accounts payable clerks to verify that vendor information
is accurate in the computer.
Posts and updates payments on computer system
Runs various reports related to accounts payable transactions prior to printing checks and
check register.
Matches remittance information to vendor checks, processes & mails vendor payments.
Performs various accounts receivable functions, including accepting payments from
county departments and individuals and issuing receipts.
APPR I .
Vol. LI °t
R. dy Sims, County Judge date
Pg. kckg
Class No:
Department: Sheriff's Office
Pay Group: 12 Step: 2
Approved Date:
Brazos County
Job Description
SUMMARY
Performs receptionist duties, including answering phones and greeting the public;
receives and processes incoming civil papers; receives, prepares correspondence;
prepares reports; and performs data entry.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following Other duties
may be assigned.
Performs receptionist duties, including greeting the public, answering the telephone,
providing information, transferring calls, and taking messages.
Receives and processes incoming civil papers;
Maintains all civil division files including criminal and civil case files;
Receives and records monies in payment for all civil service fees;
Prepares various correspondence, including letters, memos, and other papers;
Prepares papers for service, including stuffing and addressing envelopes;
Prepares monthly reports, (Attorney General Report, Monthly Deposit);
Performs data entry functions, and prepares and mail invoices for documents or services;
Performs fingerprinting for civilians;
Prepares Deeds for Sheriffs signature every three months, and letters for processing
funds from Sheriffs sale.
Assists evidence technician with all duties;
Back up front counter staff when needed;
vol. 1 ika P I`ta
Job Title: Clerk III
Reports To: Lieutenant Special
Services
Prepared/Revised Date:
RE E1VED
DEC - 7 2010 OV
k)FFICE OF SHERIFF CHRIS KIRK
BRAZ.OS COUNTY
;I�
APPROVED
SUPERVISORY RESPONSIBILITIES
This is a non - supervisory position.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential
duty satisfactorily. The requirements listed below are representative of the knowledge,
skill, and /or ability required. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
EDUCATION and /or EXPERIENCE
High school diploma or its equivalent, plus at least two years of experience; or any
equivalent combination of education and experience that provides the required
knowledge, skills, and abilities.
KNOWLEDGE OF
Computers; general bookkeeping practices and procedures; standard office practices and
procedures; civil process, principles of customer service.
SKILL /ABILITY TO
Operate computers, including, word processing software; read and understand manuals,
perform basic mathematical functions; operate office equipment, such as copy machine
and facsimile machine; communicate effectively, both orally and in writing; and maintain
effective working relationships with co- workers and the public.
CERTIFICATES, LICENSES, REGISTRATIONS
None.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of the job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee is regularly required to sit; use
hands to finger, handle, or feel; reach with hands and arms, and talk and hear. The
employee must frequently stand and walk. The employee must frequently lift and /or
move objects weighing up to 20 pounds, such and files, stacks of records, or other similar
objects. Specific vision abilities required by this job include close vision, and ability to
adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
vol. 1 a p ,200
APPROVED
While performing the essential duties of this job, the employee is constantly required to
work closely with others as part of a team, work under time pressures to meet deadlines,
and perform multiple tasks simultaneously. The noise level in the work environment is
usually moderate.
***No additional job description information beyond this point***
Vol. I a p d,0
APPRO ,
r e taf
dy Sims, County Judge date
ASO
if/CoCa)
Benefit Program Application ( "ASO BPA ")
Application to Administrative Services Only (ASO) Group Accounts
Administered by Blue Cross and Blue Shield of Texas, a division of Health Care Services Corporation,
A Mutual Legal Reserve Company, hereinafter referred to as the "Claim Administrator" or "HCSC"
Off Cycle Change: ❑Yes ® No
Group Status: Renewing ASO Account
Employer Account Number (6- digits): 080950 Group Number(s): 080950 Section Number(s): All
Legal Employer Name: Brazos County
(Specify the employer or the employee trust applying for coverage. AN EMPLOYEE BENEFIT PLAN MAY NOT BE NAMED)
Employer Identification Number: 746000433 SIC: 9199 . Public Entity? N Yes ❑ No
Primary Address: 200 S Texas Avenue, Suite 206
City: Bryan State: TX Zip: 77803-
3999 Administrative Contact: Jennifer Salazar
Title: Human Resource Director Phone Number 979- Email Address:
Fax Number.
361 -4117 jsalazar@co.brazos.tx.us
Physical Address Of different from Primary - required): Same
City: State: Zip:
Billing Address: Same
City: State: Zip: Billing Contact:
Title: Phone Number: Fax Number: Email Address:
Subsidiary Companies: N/A Subsidiary Address:
City: State: Zip:
Administrative Contact: Title:
Phone Number: Fax Number: Email Address:
Blue Access for Employers (BAE) Contact: Jennifer Salazar
(The BAE Contact is the Employee of the account authorized by the Employer to access and maintain its account via
BAE.)
Title: Human Resource Phone Number: 979- Fax Number. Email Address: jsalazar @co.brazos.tx.us
Director 361 -4117
Affiliated Companies: N/A Location(s):
ERISA Plan: ❑Yes N No If yes, specify ERISA Plan Year: (mm /dd /yy)
ERISA Plan Administrator: Plan Administrator's Address:
Effective Date of Coverage: 01/01/11 Anniversary Date (AD): 01/01; Nature of Business: Municipality
AGENT /PRODUCER OF RECORD INFORMATION
N NO CHANGES ❑ SEE ADDITIONAL PROVISIONS
Effective:
If applicable, the below -named agent(s)or agency(ies) is /are recognized as Employer's Agent of Record (AOR) to act
as representative in negotiations with and to receive commissions from Blue Cross and Blue Shield of Texas, a
division of Health Care Service Corporation (HCSC), a Mutual Legal Reserve Company, and HCSC subsidiaries for
Employer's employee benefit programs. This statement rescinds any and all previous AOR appointments for
Employer. The AOR is authorized to perform membership transactions on behalf of Employer. This appointment will
remain in effect until withdrawn or superseded in writing by Employer.
1. `Agent(s) or Agency(ies) to whom commissions are to be paid:
Tax ID Number (TIN) of ❑ Agent or ❑ Agency: Producer #:
Agency Address: Street: City: Zip:
Phone: Fax: Email:
Is Agent/Agency appointed with BCBSTX? ❑ Yes ❑ No General Agent? ❑ Yes ❑ No
hcsc tx gen aso bpa 9 -1 -10 (on -line version) 1
Vol. - k Pg.
Affiliated with General Agent? ❑ Yes ❑ No
2. *Agent(s) or Agency(ies)** to whom commissions are to be paid:
Tax ID Number (TIN) of ❑ Agent or ❑ Agency: Producer #:
Agency Address: Street: City: Zip:
Phone: Fax: Email:
Is Agent/Agency appointed with BCBSTX? ❑ Yes ❑ No General Agent? ❑ Yes ❑ No
Affiliated with General Agent? ❑ Yes ❑ No
If commission split, designate percentage for each agent/ Agent/Agency 1: % Agent/Agency 2: _ %
agency. Note: total commissions paid must equal 10D%
3. Multiple Location Agency(ies): If servicing agency is not listed above as Item 1 or 2, specify location below:
* The agent or agency name(s) above to whom commissions are to be paid must exactly match the name(s) on the appointment
application(s).
** If commissions are split, please provide the information requested above on both agents/agencies. BOTH must be appointed to do
business with BCBSTX.
❑ NO CHANGE
CHEDULE OF,'ELIGIBILIT.Y
SEE ADDITIONAL PROVISIONS
1. Eligible Person means:
❑ A full -time employee of the Employer.
❑ A full -time employee who is a member of: __
(name of union)
❑ A part -time employee of the Employer.
❑ A retiree of the Employer.
❑ Other:
Are any classes of employees to be excluded from coverage? ❑ Yes ❑ No
If yes, please identify the classes and describe the exclusion:
2. Full -Time Employee means:
❑ A person who is regularly scheduled to work a minimum of hours per week and who is on the permanent
payroll of the Employer.
❑ Other:
3. Domestic Partners covered: ❑ Yes ❑ No
If yes: A Domestic Partner, as defined in the Plan, shall be considered eligible for coverage. The Employer is responsible for
providing notice of possible tax implications to those Covered Employees with Domestic Partners.
If yes, are Domestic Partners eligible to continue coverage under COBRA? ❑ Yes ❑ No
If yes, are dependents of Domestic Partners eligible for coverage? ❑ Yes ❑ No if yes, the Limiting Age for
covered children of Domestic Partners means twenty -six (26) years, regardless of presence or absence of a child's
financial dependency, residency, student status, employment, marital status or any combination of those factors.
4. Are children of any age who are medically certified as disabled and dependent on the employee for support and
maintenance eligible for coverage? ❑ Yes ❑ No
Are children over the Limiting Age who are medically certified as disabled and dependent on the employee for support
and maintenance eligible for coverage under the plan if they were not covered under the plan prior to reaching the
Limiting Age? ❑ Yes ❑ No
5. Are unmarried grandchildren eligible for coverage? ❑ Yes ❑ No
If yes, must the grandchild be dependent on the employee for federal income tax purposes at the time application is
made? ❑ Yes ❑ No
6. The effective date for a newly eligible person who becomes effective after the employer's initial enrollment date:
❑ The date of employment.
❑ The _ day of employment.
❑ The day of the month following _ month(s) or days of employment.
❑ The day of the month following the date of employment.
hcsc tx gen aso bpa 9 -1 -10 (on -line version) 2
Vol. { LU-a pg. d63
❑ Other:
Is the, waiting period requirement to be waived on initial group enrollment? (The waiting period means the waiting
period an Employee must satisfy in order for coverage to become effective. Covered family members do not have to
satisfy a waiting period to become effective.) ❑ Yes ❑ No
Are there multiple new hire employee waiting periods? ❑ Yes ❑ No
If yes, please attach eligibility and contribution details for each section.
7. The Effective Date of termination for a person who ceases to meet the definition of Eligible Person:
❑ The date such person ceases to meet the definition of Eligible Person.
❑ The last day of the calendar month in which such person ceases to meet the definition of an Eligible Person.
❑ Other:
8. The Limiting Age for covered children is Twenty - six (26) years, regardless of presence or absence of a child's
financial dependency, residency, student status, employment, marital status or any combination of those factors. For
plan years beginning before January 1, 2014, an ASO grandfathered group health plan may exclude an adult child
under 26 from coverage only if the child is eligible to enroll in an eligible employer sponsored health plan (as defined
in Section 5000A(f)(2) of the Internal Revenue Code) other than a group health plan of a parent.
To cover children age twenty -six (26) and over, you must select option i. or ii. below:
i. ❑ The Limiting Age for covered children age twenty -six (26) or over,
❑ who are unmarried
❑ regardless of marital status,
is years. Twenty -seven (27) through thirty (30) are the available options.
ii. ❑ The Limiting Age for covered children who are full - time students and age twenty -six (26) or over,
❑ who are unmarried
❑ regardless of marital status,
is years. Twenty -seven (27) through thirty (30) are the available options.
Student certification: ❑ Account or ❑ BCBSTX or ® None
Frequency of Certification Letters: Annually (AN) ❑ Quarterly (QU) ❑ Semi - Annually (SA) ❑
* Certification Schedule: Month 1: Month 2: Month 3 Month 4:
" For Annual Notification, indicate one month (Jan -Dec) for notification, for Semi - annual, select 2 months, for
quarterly, select 4 months
Automatically cancel dependents who reach the maximum limiting age? ® Yes ❑ No
However, such cancellation shall be postponed in accordance with any applicable federal or state law.
9. Termination of coverage upon reaching the Limiting Age:
❑ Coverage is terminated on the birthday.
❑ Coverage is terminated on the last day of the month in which the Limiting Age is reached.
❑ Coverage is terminated on the last day of the billing month.
❑ Coverage is terminated on the last day of the year (12/31) in which the Limiting Age is reached.
❑ Coverage Is terminated on the group's Anniversary Date.
Will coverage for a child who is medically certified as disabled and dependent on the parent terminate upon reaching
the Limiting Age even if the child continues to be both disabled and dependent on the parent? ❑ Yes ❑ No
However, such coverage shall be extended in accordance with any applicable federal or state law.
10. Enrollment:
Special Enrollment: An Eligible Person may apply for coverage, Family coverage or add dependents within thirty -one
(31) days of a qualifying event if he /she did not apply prior to his /her Eligibility Date or when eligible to do so. Such
person's Coverage Date, Family Coverage Date, and /or dependents Coverage Date will be the effective date of the
qualifying event or, in the event of Special Enrollment due to termination of previous coverage, the first day of the Plan
Month following receipt of the application. In the case of a qualifying event due to loss of coverage under Medicaid or
a state children's health insurance program, however, this enrollment opportunity is not available unless the Eligible
Person requests enrollment within sixty (60) days after such coverage ends.
Late Enrollment: An Eligible Person may apply for coverage, Family coverage or add dependents if he /she did not
apply prior to his/her Eligibility Date or did not apply when eligible to do so. Such person's Coverage Date, Family
hcsc tx gen aso bpa 9 -1 -10 (on -line version)
3
vol. 1.R a P ao4
Coverage Date, and/or dependent's Coverage Date will be a date mutually agreed to by the Claim Administrator and
the Employer.
An Eligible Person may apply for coverage, Family coverage or add dependents if he /she did not apply prior to his /her
Eligibility Date or did not apply when eligible to do so, during the Employer's Open Enrollment Period. Such person's
Coverage Date, Family Coverage Date, and /or dependent's Coverage Date will be a date mutually agreed to by the
Claim Administrator and the Employer. Such date shall be subsequent to the Open Enrollment Period.
Late applicant enrollment options:
❑ Annual open enrollment — late applicant may,apply during open enrollment and for applicants nineteen (19)
years of age or older, be subject to a 12 -month pre- existing waiting period (credit will always be applied).
❑ No Annual Open Enrollment — late applicants are never eligible for coverage (dental only).
❑ Annual open enrollment — no pre- existing waiting period.
❑ Late applicants may apply at any time — coverage is effective first of the month following receipt of the
application. For applicants nineteen (19) years of age or older, an 18 -month pre - existing waiting period
applies.
Specify Open Enrollment Period:
11. Pre - existing waiting period:
❑ Pre- existing waiting period waived for all participants.
❑ Pre - existing waiting period waived for all participants up to age nineteen (19). All other participants age
nineteen (19) and over must serve pre- existing waiting period. Benefits for treatment incurred during the 6
months prior to the effective date of membership will not be covered for 12 months after the effective date.
❑ Pre - existing is waived on the account's initial enrollment. All other participants age nineteen (19) and over
must serve pre - existing waiting period. Benefits for treatment incurred during the months prior to the
effective date of membership will not be covered for _ months after the effective date.
12. Extension of benefits due to Temporary Layoff, Disability or Leave of Absence:
Temporary Layoff: days Disability: days Leave of Absence: days
However, benefits shall be extended for the duration of an Eligible Person's leave in accordance with any applicable
federal or state law.
13. COBRA Auto Cancel? ❑ Yes ❑ No
Member's COBRA/Continuation of Coverage will be automatically cancelled at the end of the member's eligibility
period.
14. Eligibility reporting method (applies to initial enrollment):
❑ Account will self -enroll online through BlueAccess for Employers.
❑ Members will self - enroll online through BlueAccess for Members.
❑ BCBSTX will enter enrollment online through BlueAccess for Employers.
❑ BCBSTX will enter enrollment via paper applications.
❑ BCBSTX will enter enrollment from membership spreadsheet.
❑ BCBSTX will process enrollment via Automated Eligibility Process (AEP).
CURRENT :EMPLOYEE ELIGIBILITY INFORMATIO
® NO CHANGES ;` ❑ Current number of Employees enrolled ❑ SEE ADDITIONAL PROVISIONS
1. Total number of employees presently eligible for coverage:
2. Total number of employees serving new hire eligibility period:
3. Total number of employees with other coverage (i.e., other group coverage, Medicare, Medicaid,
TRICARE/Champus):
4. Total number of individuals currently covered under COBRA:
hcsc tx gen aso bpa 9-1-10 (on -line version)
Vol.
4 _ Pg. abB
NO`.CHANGES
INES OF BUSINESS,
eck all applicable products
SEE ADDITIONAL PROVISIONS
❑ Managed Health Care Coverage:
❑ Consumer Driven Health Plan
(BlueEdge)
❑ Traditional coverage:
❑ Prescription Drug Coverage:
❑ Comprehensive Dental Coverage
❑ Comprehensive Vision Coverage
❑ In- Hospital Indemnity (IHI)
❑ PPO Provider Network:
❑ Healthcare Management Services:
❑ Wellness Incentives
COMMENTS:
hcsc tx gen aso bpa 9 -1 -10 (on -line version)
❑ PPO
❑ Dual Option
High Plan Name:
Low Plan Name:
❑ HCA
❑ HSA
❑ Out -of -Area (Indemnity)
❑ Benefit Offering
❑ Prescription Drug Program
❑ Stand -Alone Prescription Drug Program
❑ BlueChoice (PTXOA)
❑ BlueChoice Solutions (PSNOA)
❑ Dual Option (both BlueChoice
For BCBSTX Members:
❑ Blue Care Connection
❑ Special Beginnings only
5
Vol. 14 a p b (
❑ EPO
❑ POS
❑ HMO
❑ with Drug coverage
❑ without Drug coverage
and BlueChoice Solutions)
For Non - BCBSTX Members only:
❑ Personal Health Manager (Stand - alone)
❑ Health Risk Assessment (Stand - alone)
❑ BlueEdge HCA (Stand - alone)
Product / Service
Composite
Admin Rate
Base Administrative Charge < *> (Medical)
$40.79
$
$
Prescription Drug Administrative Charge
$None
$
$
Prescription Drug Rebate Credit per Covered
Employee per month is the guaranteed Prescription
Drug Rebate savings reflected as a Prescription
Drug Rebate credit. Expected rebate amounts to be
received by the Claim Administrator are passed
back to the Employer with one hundred percent
(100 %) of the expected amount applied as a credit
on the monthly billing statement on a per Covered
Employee per month basis. Rebate credits are paid
prospectively to the Employer and shall not continue
after termination of the Prescription Drug Program.
(Further information concerning this credit is
included in the governing Administrative Services
Agreement to which this ASO BPA is attached
under the section titled "CLAIM ADMINISTRATOR'S
SEPARATE FINANCIAL ARRANGEMENTS WITH
PHARMACY BENEFIT MANAGERS. ")
$None
$
$
43
Blue Care Connection ( "BCC ") Program:
Enhanced
$Included
$
$
$
BCC Program Upgrade(s):
Description:
$
$
$
$
Description:
$
$
$
$
Special Beginnings
$
$
$
$
Other:
$
$
$
$
Other:
$
$
$
$
Other:
$
$
$
$
Total
$40.79
$
$
$
ee Sehedule Period
To begin on Effective Date of Coverage and continue for:
® 12 Months ❑ Other: Months
NO CHANGES:
ministrative Charge (s)
SEE ADDITIONAL PROVISIONSIATTACHMEN',
1. Type:
❑ Medical
® Medical / Dental
❑ Other:
2. Administrative Charge Chart:
Additional Comments: None
hcsc tx gen aso bpa 9-1-10 (on -line version)
FINANCIAL DOCUMENT ADMINISTRATION
FEE SCHEDULE
Dental:
$3.72
$
Vol. 6 1 a Pg . db7
Service
Medical Run -off Administration Charge
$16.83
$
$
$
Other:
$
$
$
$
3. Termination Administrative:
The Termination Administrative Charge applicable to the Run -Off Period shall be equal to the sum of the amounts
obtained by multiplying the total number of Covered Employees by category (per Covered Employee per
individual or family composite) during the three (3) months immediately preceding the date of termination by the
appropriate factors shown below.
Dental Run-off Administration Charge
$2.89
$
Additional Comments: None
Dental:
4. BlueCard Program /Network access fee: $ (Available upon request)
5. Not applicable to Grandfathered Plans
External Review Coordination:
If selected, Employer acknowledges and agrees: (1) to a fee of $700 for each external review requested by a
Covered Person that the Claim Administrator coordinates for the Employer in relation to the Employer's Plan; (ii)
that the Claim Administrator's coordination shall include reviewing external review requests to ensure that they meet
eligibility requirements, referring requests to accredited external independent review organizations, and reversing
the Plan's determinations if so indicated by external independent review organizations; and (iii) that the external
reviews shall be performed by an independent third party entity or organization and not the Claim Administrator,
Amounts received by Claim Administrator and external independent review organizations may be revised from time
to time and may be paid each time an external review is undertaken. Further, Employer elects for external reviews
to be performed under the Federal Affordable Care Act external review process.
6. Reimbursement Provision: ❑ Yes ® No
If yes: It is understood and agreed that in the event the Claim Administrator makes a recovery on a third -party liability
claim, the Claim Administrator will retain 25% of any recovered amounts other than amounts recovered as a result of
or associated with any Workers' Compensation Law.
Plan Design°Materia
® NO CHANGES ❑ SEE ADDITIONAL PROVISIONS„ s
1. Benefit booklets — Is BCBSTX providing benefit booklets? ❑ Yes ❑ No
❑ Standard benefit booklet (no additional charge)
❑ Customized benefit booklets
❑ Customized booklet covers*
❑ ERISA plan information
2. Subscriber ID cards
❑ Standard subscriber ID cards (no additional charge)
❑ Customized ID card services
❑ No additional charge
❑ Supplemental Billing **
❑ No additional charge
❑ Supplemental Billing **
❑ No additional charge
❑ Supplemental Billing **
❑ No additional charge
❑ Supplemental Billing "
hcsc Ix gen aso bpa 9-1 -10 (on -line version) 7
Vol. ► �a Pg . o 8
3. Network provider directories
4. Subscriber claim forms, enrollment forms, enrollment materials ❑ No additional charge
❑ Supplemental Billing"
5. Special mailings,
Provider directories to be mailed to home addresses: ❑ Yes ❑ No
6. Other:
Additional charge: $
Custom booklet covers are not available on electronic documents.
**As indicated in fee table on previous page.
❑ No additional charge
❑ Supplemental Billing"
❑ Cost included in admin charge
❑ Supplemental Billing**
ment Specifications
® "NO CHANGES ❑ SEE ADDITIONAL P ROVISIONS
Employer Payment Method:
❑ Online Bill Pay ❑ Electronic
❑ Check
Employer Payment Period:
❑ Weekly (cannot be selected if Check is selected as payment method above)
❑ Twice - Monthly
❑ Monthly
❑ Other (please specify)
Claim Settlement Period:
Monthly
Run - Off Period: Transfer Payments are to be made for twelve (12) months following the end of the Fee Schedule Period.
Final Settlement: Final Settlement to be made within (60) days after end of Run -Off Period.
BROKER/CONSULTANT COMPENSATION
The Employer acknowledges that if any broker /consultant acts on its behalf for purposes of purchasing services in
connection with the Employer's Plan under the Administrative Services Agreement to which this ASO BPA is attached, the
Claim Administrator may pay the Employer's broker /consultant a commission and /or other compensation in connection
with such services under the Agreement. If the Employer desires additional information regarding commissions and /or
other compensation paid the broker /consultant by the Claim Administrator in connection with services under the
Agreement, the Employer should contact its broker /consultant.
hcsc tx gen aso bpa 9-1-10 (on -line version)
8
Vol 11 A pg. ?De/
HCSC COBRA ADMINISTRATIVE SERVICES
HCSC COBRA Administrative Services Purchased: ❑ Yes ❑ No
If yes, please complete the COBRA sections below. If no, the COBRA sections below do not apply.
® RENEWAL -.NO CHANGES::
OBRA Services
SEE ADDITIONAL PROVISIONS
COBRA Administrative Billing Services Only: ❑ Yes ❑ No
COBRA Administrative Full Services: ❑ Yes ❑ No
Notification Services included: (Full Services) ❑ Yes ❑ No
Conversion Rights included: (Full Services) ❑ Yes ❑ No
Monthly Reports* included: ❑ Yes ❑ No If Yes: Email Address:
*Paper reports provided by mail /electronic reports via email
Effective date(s) of services if different from ASO Effective Date of Coverage:
C OBRA Service Charges
Billing Services Fee per Participant per month: $10.00
If Notification Services inc/uded(Full Services)
Notification Fee [per Participant, per notification]: $10.00
Monthly Administrative Fee: $75.00
The Employer will pay HCSC a sum of One Hundred Dollars ($100.00) per hour for any system programming costs associated with non - standard
administration services.
O Member
Number of Active Members *:
Number of current COBRA participants /members *:
Number of current COBRA retiree participants /members *:
'Full Service Unit (FSU) set -up of participants/members in BlueStar required
FSU Location:
FSU Contact: Email Address:
Is all COBRA participant census information attached?❑ Yes ❑ No
Is all COBRA participant coverage(s) and level elected information attached ?❑ Yes ❑ No
Is all dependent census information attached?0 Yes ❑ No
hose tx gen aso bpa 9-1 -10 (on -line version)
V 1 LIa p R
OBRA Coverage
hcsc be gen aso bpa 9 -1 -10 (on -line version)
hed? II Yes LI No
10
vol Pg a�1
❑ No
Is 2% included in attached rates? • Yes
Does Employer have any non -HCSC coverage? ❑ Yes ❑ No
If Yes, Other Carrier(s):
Name:
Address:
Email Address:
City:
State:
Zip:
Administrative Contact:
Phone Number:
Fax Number:
Name:
Address'
Email Address'
City:
State:
Zip:
Administrative Contact:
Phone Number:
Fax Number:
COBRA coverage begins: ❑ On date of
month following date of Qualifying Event
Qualifying Event • First of
Should 150% of the COBRA premium be charged to participants eligible for disability extension for the remaining 11
months of COBRA? ❑ Yes ❑ No (Extension Is from 16 months to 29 months when deemed disabled by Social Security)
Is contract provided and signed? ❑ Yes ❑ No
Prior COBRA administrator info:
Name:
Address:
Email Address:
City:
State:
Zip:
Administrative Contact
Phone Number:
Fax Number:
OBRA Coverage
hcsc be gen aso bpa 9 -1 -10 (on -line version)
hed? II Yes LI No
10
vol Pg a�1
O THER PROVISIONS
SEE ADDITIONAL PROVISIONS
NO CHANGES
1. Certificate of Creditable Coverage: ❑ Yes ❑ No
If yes: The Employer directs the Claim Administrator to issue to individuals, whose coverage under the Plan terminates
during the teen of the Administrative Services Agreement to which thls ASO BPA is attached, a Certificate of
Creditable Coverage. The Certificate of Creditable Coverage shall be based upon information required for issuance
of a Certificate of Creditable Coverage to be provided to the Claim Administrator by the Employer and coverage
under the Plan during the term of the Administrative Services Agreement
2. The Massachusetts Health Care Reform Act requires employers to provide, or contract with another entity to
provide, a.written statement to individuals residing in Massachusetts who had "creditable coverage" at any time
during the prior calendar year through the employer's group health plan and to file a separate electronic report to
the Massachusetts Department of Revenue verifying information in the individual written statements.
a. The Employer directs Claim Administrator to provide written statements of creditable coverage to its Covered
Employees who reside, or have enrolled dependents who reside, in Massachusetts and file electronic reports to
the Massachusetts Department of Revenue in a manner consistent with the requirements under the
Massachusetts Health Care Reform Act. Such written statements and electronic reporting shall be based on
information provided to the Claim Administrator by the Employer and coverage under the Plan during the term of
the Administrative Services Agreement. The Employer hereby certifies that, to the best of its knowledge, such
coverage under the Plan is "creditable coverage" in accordance with the Massachusetts Health Care Reform Act.
The Employer acknowledges that the Claim Administrator is not responsible for verifying nor ensuring
compliance with any tax and /or legal requirements related to this service. The Employer or its Covered
Employees should seek advice from their legal or tax advisors as necessary.
❑ Yes ❑ No
b. If no: The Employer acknowledges it will provide written statements and electronic reporting to the
Massachusetts Department of Revenue as required by the Massachusetts Health Care Reform Act.
3. Stop Loss Coverage purchased: ❑ Yes ❑ No (If yes, complete separate Stop Loss exhibit)
4: Fort Dearborn Life Insurance purchased: ❑ Yes ❑ No (If yes, complete separate application)
5. Health Care Account (HCA) Administrative Services purchased: ❑ Yes ❑ No (If yes, complete separate HCA
Benefit Program Application)
6. Employer contribution. The percentage of premium to be paid by the employer is:
Emp:
$
Dep:
$
Emp:
Dep:
Ok
$
7. This ASO Benefit Program Application (ASO BPA) is incorporated into and made a part of the Administrative
Services Agreement with both such documents to be referred to collectively as the "Agreement" unless specified
otherwise.
ADDITIONAL PROVISIONS:
A. Grandfathered Health Plans: Employer shall provide Claim Administrator with written notice prior to renewal
(and during the plan year, at (east 60 days advance written notice) of any changes that would cause any benefit
package of its group health plan(s) (each hereafter a "plan ") to not qualify as a "grandfathered health plan" under
the Affordable Care Act and applicable regulations. Any such changes (or failure to provide timely notice thereof) can
result in retroactive and/or prospective changes by Claim Administrator to the terms and conditions of administrative
services. In no event shall Claim Administrator be responsible for any legal, tax or other ramifications related to any plan's
grandfathered health plan status or any representation regarding any plan's past, present and future grandfathered status.
The grandfathered health plan form ( "Form "), If any, shall be incorporated by reference and part of the BPA and
Agreement, and Employer represents and warrants that such Form is true, complete and accurate.
B. Retiree Only Plans, Excepted Benefits and /or Self- Insured Nonfederal Governmental Plans: If the BPA includes
any retiree only plans, excepted benefits and /or self- insured nonfederal governmental plans (with an exemption election),
then Employer represents and warrants that one or more such plans is not subject to some or all of the provisions of Part A
hose Ix gen aso bpa 9 -1 -10 (on -line version)
Vol. "1Ua Pg a
(Individual and Group Market Reforms) of Title XXVII of the Public Health Service Act (and /or related provisions in the
Internal Revenue Code and Employee Retirement Income Security Act) (an "exempt plan status"). Any determination that
a plan does not have exempt plan status can result in retroactive and /or prospective changes by Claim Administrator to the
terms and conditions of administrative services. In no event shall Claim Administrator be responsible for any legal, tax or
other ramifications related to any plan's exempt plan status or any representation regarding any plan's exempt plan status.
C. Employer shall indemnify and hold harmless Claim Administrator and its directors, officers and employees against any
and all loss, liability, damages, fines, penalties, taxes, expenses (including attorneys' fees and costs) or other costs or
obligations resulting from or arising out of any claims, lawsuits, demands, governmental inquires or actions, settlements or
judgments brought or asserted against Claim Administrator in connection with (a) any plan's grandfathered health plan
status, (b) any plan's exempt plan status, (c) any plan's design (including but not limited to any directions, actions and
interpretations of the Employer), and /or (d) any provision of inaccurate Information. Changes in state or federal law or
regulations or interpretations thereof may change the terms and conditions of administrative services.
The provisions of paragraphs A -C (directly above) shall be in addition to (and do not take the place of) the other terms and
conditions of administrative services between the parties.
hcsc Ix gen aso bpa 9-1-10 (on -line version)
Vo>. 12 pj a Pg.
;13
I UNDERSTAND AND AGREE THAT:
1. The proposed fees are effective for 12 months, subject to contract provisions, and are based on the information and
conditions stated. Final fees are subject to review based on actual enrollment results. If there is a 10% or greater
variance in the enrollment and /or less than the minimum enrollment requirement of 670, BCBSTX reserves the right
to review the final fees. The information provided in this application is complete and accurate to the best of my
knowledge. If this information is incomplete or inaccurate, BCBSTX may rerate the plan, withdraw the proposal or
cancel the contract.
2. No material changes have been made to the claims experience previously provided. NYes ❑ No If changes
have been made, please complete and attach the account experience addendum.
3. No material changes have been made to the previously provided location(s) of eligible employees? � Yes ❑No If
changes have been made, please attach new census.
4. Receipt by BCBSTX of the advance administrative fee (where applicable), in the amount of $None, and completed
enrollment forms does not constitute approval arid acceptance by the BCBSTX Home Office.
5. If applicable, effective 1/1/2010, the above -named agent(s)or agency(ies) is /are recognized as Employer's Agent of
Record (AOR), to act as representative in negotiations with and to receive commissions from Blue Cross and Blue
Shield of Texas, a division of Health Care Service Corporation (HCSC), a Mutual Legal Reserve Company, and
HCSC subsidiaries for our employee benefit programs. This statement rescinds any and all previous Agent of Record
appointments for this company. The above named agent(s) or agency(ies) is authorized to perform membership
transactions on behalf of the Employer. This appointment will remain in effect until withdrawn or superseded In writing
by our company.
6. Agent/Broker Statement (if applicable): I certify that I have reviewed all enrollment materials. I have also advised the
Employer that I have no authority to bind these coverages, to alter the terms of the Contract(s) / Policy(ies), this Benefit
Program Application or enrollment material in any manner or to adjust any claims for benefits under the
Contract(s) /Policy(ies).
7, BCBSTX will report the value of all remuneration by BCBSTX to ERISA plans with 100 or more participants for use in
preparation of ERISA Form 5500 schedules. Reporting will also be provided upon request to non -ERISA plans or
plans with fewer than 100 participants. Reporting will include base commissions, bonuses, incentives, or other forms
of remuneration for which your agent/consultant is eligible for the sale or renewal o .elf -fund and/or insured
products. � r ,e,
d 4.
Benjamin P Suarez
Authorized BCBSTX Representative
Account Executive 1/1/11
Title Date Title
(i71/
972- 766 -9332 Fax 214- 741 -2047
BCBSTX Telephone and Fax numbers
Agent Representative Of applicable)
Date
Agent Telephone and Fax numbers
hcsc tx gen aso bpa 9 -1 -10 (on -line version) 13
VOI.
Signature of Au • • rized Purchaser
Date
1 Pg . ?)4
The undersigned hereby appoints the Board of Directors of Health Care Service Corporation, a Mutual Legal Reserve Company,
or any successor thereof ( "HCSC "), with full power of substitution, and such persons as the Board of Directors may designate by
resolution, as the undersigned's proxy to act on behalf of the undersigned at all meetings of members of HCSC (and at all
meetings of members of any successor of HCSC) and any adjournments thereof, with full power to vote on behalf of the
undersigned on all matters that may come before any such meeting and any adjournment thereof. The annual meeting of
members shall be held each year in the corporate headquarters on the last Tuesday of October at 12:30 p.m. Special meetings
of members may be called pursuant to notice mailed to the member not less than 30 nor more than 60 days prior to such
meetings. This proxy shall remain in effect until revoked in writing by the undersigned at least 20 days prior to any meeting of
members or by attending and voting in person at any annual or special meeting of members.
Group No.: By:
Group Name:
Address:
City:
Dated this
day of
hcsc tic gen aso bpa 9 -1 -10 (on -line version)
islok
Print
Signature and
State:
PROXY
s
Month Year
ULt
Zip Code:
14
VOL 1 4a Pg. a I
Grandfathered Status Certification
BlueCross BlueShield
of Texas
If a group health plan (including a benefit package under a group health plan) or group health insurance coverage
(each a "plan") was in effect on March 23, 2010, it may be a "grandfathered health plan" as that term is defined in
the Affordable Care Act, and related regulations (currently the Interim Final Rule at 75 Fed. Reg. 34538). We are
writing to provide you with information and to confirm your plan(s) status for your upcoming renewal.
The following changes or events will cause a plan to lose grandfathered health plan status:
1. If the principal purpose of a merger, acquisition or similar business restructuring is to cover new individuals under a
grandfathered health plan, a plan will cease to be a grandfathered health plan.
2. A plan will cease to be a grandfathered health plan if: (i) employees are transferred into the plan (transferee plan) from
another plan or group health insurance policy which the employees were covered on March 23, 2010 (transferor plan); (ii)
there is no bona fide employment -based reason for transferring the employees into the transferee plan; and (iii) comparing
the terms of the transferee plan with those of the transferor plan (as in effect on March 23, 2010) and treating the transferee
plan as if it were an amendment of the transferor plan would cause a loss of grandfathered health plan status under the
provisions of paragraph (g)(1) of the Interim Final Rule. Changing the terms or cost of coverage is not considered a bona
fide employment -based reason.
3. A plan will cease to be a grandfathered health plan if the employer or employee organization decreases its contribution rate
based on the cost of coverage toward the cost of any tier of coverage for any class of similarly situated individuals (as
defined in the applicable regulations by more than 5 percentage points below the contribution rate for the coverage period
that includes March 23, 2010. The contribution rate based on the cost of coverage means the amount of contributions made
by an employer or employee organization compared to the total cost of coverage, expressed as a percentage. For
determining the total cost of coverage, see the Interim Final Rule.
4. A plan will cease to be a grandfathered health plan if the employer or employee organization decreases its contribution rate
based on a formula toward the cost of any tier of coverage for any class of similarly situated individuals (as defined in the
applicable regulations) by more than 5 percent points below the contribution rate for the coverage period that includes
March 23, 2010. For plans that on March 23, 2010, made contributions based on a formula (e.g., hours worked or salary
tiers), the contribution rate based on a formula means the formula.
5. Any of the following changes will cause a plan to cease to be a grandfathered health plan:
a) The elimination of all or substantially all benefits to diagnose or treat a particular condition or the elimination of
benefits for any necessary element to diagnose or treat a condition.
b) Any increase in a percentage cost - sharing requirement (e.g., individual's coinsurance).
c) Any increase in a fixed- amount copayment, if the total increase in the copayment exceeds the greater of: (i) $5
increased by medical inflation measured from March 23, 2010; or (ii) the "maximum percentage increase" (the
increase in the overall medical care component of the Consumer Price Index for All Urban Consumers [CPI -U] plus
15 percentage points), measured from March 23, 2010.
d) Any increase in a fixed- amount cost - sharing requirement, other than a copayment (e.g., a deductible or out -of- pocket
limit), if the total percentage increase the cost - sharing requirement exceeds the "maximum percentage increase" (the
increase in the overall medical care component of the Consumer Price Index for all Urban Consumers [CPI -U] plus 15
percentage points), measured from March 23, 2010.
e) A plan that, as of March 23, 2010, did not impose an overall annual or lifetime limit on the dollar value of all benefits
imposes an overall annual limit on the dollar value of benefits.
f) A plan that, as of March 23, 2010, imposed an overall lifetime limit on the dollar value of all benefits, but not an
overall annual limit on the dollar value of all benefits, adopts an overall annual dollar limit that is lower than the dollar •
value of the lifetime limit in effect on March 23, 2010.
g) A plan that, as of March 23, 2010, imposed an overall annual limit on the dollar value of all benefits decreases the
dollar value on the annual limit (regardless of whether the plan also imposed an overall lifetime limit on the dollar
value of all benefits as of March 23, 2010).
h) A plan that, as of March 23, 2010, has had other changes or events that cause the plan to cease to be a grandfathered
health plan as defined by the Affordable Care Act and the related regulations.
A Division of Health Care Service Corporation, a Mutual Legal Reserve Company, an Independent Licensee of the Blue Cross and Blue Shield Association.
BCBSTX GF Cen -2.doc 1
Vol. _- - 11 13 \ —_ pg. _ -t (e
BlueCross BlueShield
of Texas
YOU ONLY NEED TO RETURN THE CERTIFICATION FORM IF YOU INTEND FOR YOUR
BENEFIT (MEDICAL) PLAN(S) TO BE CONSIDERED GRANDFATHERED AS OF YOUR RENEWAL
DATE.
NOTE: Grandfathered health plan status cannot be retroactively applied, so it is important that you complete,
sign and return the Grandfathered Status Certification Form for your medical benefit plan(s) 30 calendar days
prior to your renewal date.
Beginning on
the renewal date, your
Group medical benefit
plan(s)
will be considered
NON - GRANDFATHERED.
For Your Plan(s) To Be
Considered
► GRANDFATHERED ►
A Grandfathered Status Certification Worksheet is attached for your convenience.
You MUST complete, sign
and return the attached
Grandfathered Status
Certification Form for your
medical benefit plan(s)
30 calendar days prior to
your renewal date
Helpful Tips:
1) Grandfathered Status Certification Worksheet: For each medical benefit plan, you may wish to complete
the enclosed Worksheet to help you determine if your plan(s) may qualify as a grandfathered health plan(s).
2) Grandfathered Status Certification Form: Please complete, sign and return this Form to your BCBS
Account Representative or broker (if applicable) at least 30 calendar days prior to your renewal date. If the
Form is not returned within at least 30 calendar days prior to renewal, then as of your renewal date your plan(s)
will be considered a non - grandfathered health plan(s). Once your plan's status is changed to "non-
grandfathered", the status cannot later revert back to " grandfathered" status.
A Division of Health Care Service Corporation, a Mutual Legal Reserve Company, an Independent Licensee of the Blue Cross and Blue Shield Association.
2
BCBSTX GF Cert-2.doo
Vol I Pg a 11
Contribution Rate/Cost of Coverage Change: Since March 23, 2010, has there been or
is there intended to be a contribution rate change that would cause the plan to cease to be a
grandfathered health plan as described in #3 above?
❑ Yes
/1 No
Contribution Rate/Formula Change: Since March 23, 2010, has there been or is there
intended to be a contribution rate change that would cause the plan to cease to be a
grandfathered health plan as described in #4 above?
❑ Yes
® No
Benefit and Other Changes: Since March 23, 2010, has there been or is there intended to
be any benefit or other change that would cause the plan to cease to be a grandfathered
health plan as described in #5a -h above?
❑ Yes
/1 No
Employee Transfers: Since March 23, 2010, has there been or is there intended to be a
transfer of employees into the plan that would cause the plan to cease to be a
grandfathered health plan as described in #2 above?
® No
• Yes
Merger, Acquisition, Business Restructuring: Since March 23, 2010, has there been or
is there intended to be a merger, acquisition or similar business restructuring that would
cause the plan to cease to be a grandfathered health plan as described in #1 above?
❑ Yes
►Z1 No
Grandfathered Status Certification Worksheet
BCBSTX GF Cert-2.doc
B1ueCross BlueShield
of Texas
This Worksheet may assist you in determining whether your medical benefit plan(s) may qualify as grandfathered
health plan(s) as defined in the Affordable Care Act and related regulations.
Notice: The grandfathered health plan provisions of the Affordable Care Act and related regulations are fact -
specific. Therefore, this Worksheet is not intended as and does not serve as a means to definitely determine whether
a plan is or will remain a grandfathered health plan. We recommend that you seek the advice and guidance of your
legal counsel regarding the use of this Worksheet, before completing and signing the Grandfathered Status
Certification Form, and regarding whether your plan(s) are grandfathered health plan(s) as defined in the
Affordable Care Act and related regulations.
If you answer "Yes" to ANY of the following questions for a particular medical benefit plan, the plan may
Transition Period: If you made changes to the terms of the plan between 3/23/2010 and 6/14/2010 the plan may
maintain grandfathered status if the changes are revoked or modified effective as of the first day of the first plan
year on or after 9/23/2010 and the terms of the plan on that date, as modified, would not cause the Loss of
grandfathered status as defined in the Affordable Care Act and related regulations.
Fully- Insured Collectively Bargained Plans: In the case of health insurance coverage maintained pursuant to one
or more collective bargaining agreements ( "CBAs ") between employee representatives and one or more employers
that was ratified before March 23, 2010, the coverage is grandfathered health plan coverage at least until the date on
which the last of the CBAs relating to the coverage that was in effect on March 23, 2010 terminates. After the date
on which the last of the CBAs relating to the coverage in effect on March 23, 2010 terminates, the determination of
whether the coverage is grandfathered health plan coverage is made in accordance with the Interim Final Rule.
If you have questions regarding this Worksheet and grandfathered health plan status, please contact your insurance
broker (if applicable), your BCBS Account Representative or your legal counsel for more information. If a plan or
policy has lost or will lose grandfathered status, please contact your insurance broker (if applicable) or BCBS
Representative immediately for available benefit plan options.
4 Division of Health Care Service Corporation, a Mutual Legal Reserve Company, an Independent Licensee of the Blue Cross and Blue Shield Association.
Vol. I 1- 1 - R p a 18
3
Group Number
•
Benefit Plan Name
Benefit Plan Number
Grandfathered
Collective
Bargaining
Agreement
089050
PPO Plan
0001
® Yes ■ No
• Yes 0 No
If yes,
termination
date:
■ Yes ■No
❑ Yes ■No
R yes,
termination
date:
1'
BlueCrossBlueShield
of Texas
Grandfathered Status Certification Form
You must complete, sign and return this Form to your Account Representative or broker (if applicable) at least 30
days prior to your renewal date. If this Form is not returned within 30 days prior to your renewal date, then as of
your renewal date your plan(s) will be treated as non - grandfathered health plan(s) under the Affordable Care Act
and related regulations.
Group Name: Brazos County
Account Number: 089050
Renewal Date: 1/1/11
Grandfathered Status
Please complete the following information and indicate whether your existing plan(s) are (i) grandfathered health
plan(s) as defined by the Affordable Care Act and related regulations, and (ii) subject to collective bargaining
agreements, by checking the appropriate boxes:
Add additional details on Page 5 as needed; make sure you return the table and the signature pages if they become separated.
TO BE SIGNED BY THE GROUP REPRESENTATIVE:
I, the undersigned, hereby certify and represent that I have read and understand this Grandfathered Status
Certification Form and that the information contained in this Form is true and complete.
I, also agree that I will immediately pro ide BCBS with written notice of any changes or events that may cause any
medical benefit an(s) to ase to be ;; atldfathered health plan(s) as defined by the Affordable Care Act and
related regu
Ignature
(Print Name
f n litte , U
I�I/al // 0
Date
A Division of Health Care Service Corporation, a Mutual Legal Reserve Company, an Independent Licensee of the Blue Cross and Blue Shield Association.
BCBSTX OF Cert -2,doc 4
Vol. 1-f p a I
Group
Number
Benefit Plan Name
Benefit Plan Number
Grandfathered
Collective Bargaining
!Agreement
• Yes • No
• Yes ❑ No
If yes, termination date:
/ /
❑ Yes • No
• Yes ❑ No
If yes, termination date:
_J I
❑ Yes • No
❑ Yes ❑ No
If yes, termination date:
/ /
• Yes •No
❑ Yes ❑ No
If yes, termination date:
___J 1
❑ Yes • No
❑ Yes • No
If yes, termination date:
/ /
❑ Yes ❑ No
❑ Yes • No
If yes, termination date:
/ /
❑ Yes • No
• Yes ❑ No
If yes, termination date:
/ /
• Yes ❑ No
• Yes ❑ No
If yes, termination date:
/ /
❑ Yes ❑ No
❑ Yes ❑No
If yes, termination date:
/ I
■ Yes • No
• Yes • No
If yes, termination date:
/ I
■ Yes ❑No
■ Yes l•No
If yes, termination date:
/ /
❑ Yes ❑ No
❑ Yes ❑ No
If yes, termination date:
—_/ /
❑ Yes ❑ No
• Yes ❑ No
If yes, termination date:
I
❑ Yes • No
• Yes • No
If yes, termination date:
/ /
• Yes ❑ No
• Yes • No
If yes, termination date:
/ /
■ Yes •No
• Yes •No
If yes, termination date:
/ /
Group Name Account Number Date
BlueCross B1ueShield
of Texas
A Division of Health Care Service Corporation, a Mutual Legal Reserve Company, an Independent Licensee of the Blue Cross and Blue Shield Association.
BCBSTX GF Cert-2.doc 5
Vol. 14 R pg. 2.01D
PPO -ASO- Standard -with Network Deductible!
Deductibles
Per - admission Deductible
Calendar Year Deductible
Applies to all Eligible Expenses except Inpatient Hospital Expenses (unless
otherwise indicated)
Three -month Deductible carryover applies
Deductible credit from prior carrier (Applied on initial group enrollment only)
CoShare Stoploss Maximum
Deductibles are not applied to the Coshare Stoploss Maximum. Copayment
Amounts are applied but will continue to be required after the benefit
percentages increase to 100 %. Your benefit booklet will provide more details.
Credit for Coshare Stoploss Maximum from prior carrier (Applied on initial
group enrollment only)
Copayment Amounts Required
Physician office visit/consultation
Refer to Medical/Surgical Expenses section for more information
Urgent Care center visit
Refer to Urgent Care Services section for more Information
Outpatient Hospital Emergency Room/Treatment Room visit
Refer to Emergency Room/Treatment Room section for more Information
Maximum Lifetime Benefits
Per Parpcfpant
Inpatient Hospital Expenses
All services must be preauthorized
All usual Hospital services and supplies, Including semiprivate room, intensive
care, and coronary care units
Penally for failure to preauthodze services
* Benefits used In- Network and Out -of- Network will apply toward satisfying any Annual Maximum benefits indicated
None
$250 lndividuai /
$500 Family
DVS
❑Yesr)4Wo
$2,000 Individual /
$4,000 Family
BlueChoice Network
BENEFIT HIGHLIGHTS Prepared
for Brazos County
This is a general summary of your benefits. Please refer to your benefit booklet for additional details end a description of the plan requirements and benefit design. This plan does not
cover all health care expenses. Upon receipt of your benefit booklet carefullyrevlewthe plan's llmifations end exclusions.
In- Ne tw ork; Out,of- Network;;
B'ene flts;, "" Ben efits...
Ove ralk . .Pay ment ,P
►'O Vls10;nS
.... .... ..... ..
Network Deductible 8 Coshare
Stoploss will only apply toward
Network Deductible 8 Coshare
Stoploss Maximum
❑ Yes/ZNo
$20 Copayment Amount
$20 Copayment Amount
$100 Copayment Amount
Inpatient Hospital Expenses
85% of Allowable Amount
Calendar Year Deductible
None
Unlimited
A Division of Health Care Service Corporation, a Mutual Legal Reserve Company, an Independent Licensee of the Blue Cross and Blue Shield Association
GF 151+ business- PPO-ASO- Standard-with Network Deductible (Rev. 08/15/10) Page 1 of 4
Vo I a`' p g ' - i
tom► 111ueC
lt oPTe
None
$500 Individual /
$1,000 Family
❑Yesrallo
❑Yesallo
$5,000 Individual /
$12,000 Family
4 / 6(4
Out -of- Network Deductible 8 Coshare
Stoploss will also apply toward
Network Deductible 8 Coshare
Stoploss Maximum
❑Yes//No
$100 Copayment Amount
30% of Allowable Amount after
Calendar Year Deductible
$250
PPO -ASO- Standard -with Network Deductible1
Medical /Surgica
Xp enses;;l
In- N;etwork'i
e'nefits r
ut -of. Network
Benefits ,
Medical / Surgical Expenses
Services performed during the Physidan's office visit/consultation,
including lab & x -ray (does not Include Certain Diagnostic Procedures and
surgical services)
Lab & x -ray In other outpatient facilities (excluding Certain Diagnostic
Procedures)
- Physician surgical services performed in any setting
- Physician inpatient hospital visits
- Certain Diagnostic Procedures; such as Bone Scan, Cardiac Stress Test,
CT -Scan (with or without contrast), Ultrasound, MRI, Myelogram, PET
Scan.
-Horne Infusion Therapy (Services must be preauthodzed)
-All other outpatient services and supplies
In Vitro Fertilization Services
Extended Care,E,xp;enses
Extended Care Expenses
All services must be preauthodzed
Special Provisions Expenses
Skilled Nursing Facility
Home Health Care
Ho s ice Care
Serious Mental Illness
Mental Health Care
Treatment of Chemical Dependency
Inpatient Services (All services must be preauthorized)
- Hospital services (facility)
(Inpatient Chemical Dependency treatment must be provided in a
Chemical Dependency Treatment Center)
- Physician services
Outpatient Services (All services must be preauthorzed)
-Services performed during Physician office vlslticonsultation
(does not Include psychological testing)
-All outpatient services and psychological testing
* Benefits used In- Network and Out -of- Network will apply toward satisfying any Annual Maximum benefits indicated
100% of Allowable Amount after $20
Copaymenf Amount
100% of Allowable Amount
85% of Allowable Amount after
Calendar Year Deductible
85% of Allowable Amount after
Calendar Year Deductible
85% of Allowable Amount alter
Calendar Year Deductible
85% of Allowable Amount after
Calendar Year Deductible
85% of Allowable Amount after
Calendar Year Deductible
Not Covered
85% of Allowable Amount after Calendar
Year Deductible
85% of Allowable Amount after Calendar
Year Deductible
IIIueeross Ithrr.Shield
of Texas
30% of Allowable Amount after
Calendar Year Deductible
30% of Allowable Amount after
Calendar Year Deductible
30% of Allowable Amount after
Calendar Year Deductible
30% of Allowable Amount after
Calendar Year Deductible
30% of Allowable Amount after
Calendar Year Deductible
30% of Allowable Amount after
Calendar Year Deductible
30% of Allowable Amount after
Calendar Year Deductible
85% of Allowable Amount after Calendar 30% of Allowable Amount after
Year Deductible Calendar Year Deductible
Limited to 25 day maximum each Calendar Year
Limited to 60 visit maximum each Calendar Year'
Unlimited
30% of Allowable Amount after
Calendar Year Deductible
30% of Allowable Amount after
Calendar Year Deductible
100% of Allowable Amount after $20
Copayment Amount
85% of Allowable Amount after Calendar
Year Deductible
30% of Allowable Amount after
Calendar Year Deductible
30% of Allowable Amount after
Calendar Year Deductible
A Division of Health Care Service Corporation, a Mutual Legal Reserve Company, an Independent Licensee of the Blue Cross and Blue Shield Association
GF 151 + business- PPO -ASO- Standard -with Network Deductible (Rev. 09 /15(10) (� ' Page 2 of 4
Vol. 1 Pg.
PPO -ASO- Standard -with Network Deductible I
Special Provisions Expenses, con
Emergency Room/Treatment Room
Accidental Injury & Emergency Care
- Facility charges
- Physician charges
Non - Emergency Care
- Facility charges
85% of Allowable Amount after $100
Copayment Amount (Copayment
Amount waived if admitted, Inpatient
Hospital Expenses will apply)
85% of Allowable Amount after Calendar
Year Deductible
30% of Allowable Amount after $100
Copayment Amount 8 Calendar Year
Deductible ( Copayment Amount
waived if admitted, Inpatient Hospital
Expenses will apply)
30% of Allowable Amount after
Calendar Year Deductible
- Physician charges
Urgent Care Services
Urgent Care centervlsit, including lab & x -ray services (does not include
Certain Diagnostic Procedures and surgical services)
Certain Diagnostic Procedures; such as Bone Scan, Cardiac Stress Test,
CT -Scan (with or without contrast), Ultrasound, MRI, Myelogram, PET
Scan, surgical procedures and all other services and supplies.
Ground and Air Ambulance Services
Preventive Care
Routine annual physical examinations, well -baby care exams,
immunizations for Participants 6 years of age & over, vision exams and
headng exams
Immunizations for Dependent children through the date of the child's 6'^
birthday
Speech and Hearing Services
Services to restore loss of or correct an impaired speech or hearing
function with headng aids
Hearing Aid Maximum
Physical Medicine Services
Chiropractic Care - Office Services
Calendar Year Maximum
Physical Medicine Services (includes, but is not limited to physical,
occupational, and manipulative therapy)
Calendar Year Maximum
* Benefits used In- Network and Out-of-Network will apply toward satisfying any Annual Maximum benefits Indicated
85% of Allowable Amount after $100 Copayment Amount
( Copayment Amount waived if admitted, Inpatient Hospital Expenses will apply)
55% of Allowable Amount after Calendar Year Deductible
100% of Allowable Amount after $20
Copayment Amount
85% of Allowable Amount after Calendar
Year Deductible
85% of Allowable Amount after Calendar Year Deductible
100% of Allowable Amount after $20
Copayment Amount
100% of Allowable Amount
Limited to 30 visits each Calendar Year*
U IilueGmss Mueshield
orm. s
30% of Allowable Amount after
Calendar Year Deductible
30% of Allowable Amount after
Calendar Year Deductible
30% of Allowable Amount after
Calendar Year Deductible
100% of Allowable Amount
Covered same as any other sickness Covered same as any other sickness
Hearing aids are subject to a $1,000 maximum amount each 36 -month period'
75% of Ailowable Amount after Cafendar 30% of Allowable Amount after
Year Deductible Calendar Year Deductible
Limited to 35 visits each CelendarYear'
85% of Allowable Amount after Calendar 30% of Allowable Amount after
Year Deductible Calendar Year Deductible
A Division of Health Care Service Corporation, a Mutual Legal Reserve Company, an Independent Licensee of the Blue Cross and Blue Shield Associallon
GE 151 +business- PPO- ASOSfandard -wBh Network Deductible (Rev. 09/15/10) Page 3 of 4
Vol. 4 'a■ pg 5.9-3
PPO -ASO- Standard -with Network Deductible I
Agent of Record Name
(Please print or type)
BCBSTX Representative Name
(Please print or type)
Signature
Signature
Date
Date
kg IStuckross
1Y[�! or Texas
EMPLOYEE INFORMATION
This is a general Summary of your benefit design. Please refer to your benefit booklet for other details and for limitations and exclusions.
The following benefits apply to dependent coverage:
• Dependent children are covered to age 26.
Automatic coverage for newborns for the first 31 days following birth. Infants not enrolled for coverage within the first 31 days after birth will not be eligible for
coverage until the following open enrollment period or special enrollment event.
Payments: Network providers agree to accept amounts negotiated with BCBSTX and are paid according to this BCBSTX - determined Allowable Amount. Covered
individuals are responsible for any required Deductibles, Colnsurance Amounts, and Copayments. Plan benefits paid to Out -of- Network providers are also based on the
BCBSTX-determined Allowable Amount. Covered individuals will be responsible for charges In excess of the Allowable Amount in addition to any applicable Deductibles,
Coinsurance Amounts, and Copayments. For cost savings information, refer to the section on ParPlan Providers and the definition of Allowable Amount In the benefit
booklet.
Preexisting conditions Provision: Benefits for Eligible Expenses Incurred for treatment of a Preexisting Condition will not be available during the twelve -month period
following the individual's initial Effective Date, or If a Waiting Pedod applies, the first day of the Waiting Period. In accordance with state and federal law, certain
conditions will not be considered Preexisting Conditions and the Preexisting Condition exclusion will not apply to certain individuals. Details are provided In the benefit
booktet.
Replacement of Medical Coverage: In compliance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA), the following provisions apply to
each eligible participant who has health coverage under the employer's plan Immediately prior to the effective date of the health contract between the employer and
BCBSTX (the contract date):
• Benefits for eligible expenses Incurred for any service or supplies prior to the contract date, are not covered under the contract.
• Eligible expenses for services or supplies incurred on or after the effective date will be considered for benefits subject to all applicable contract provisions.
Members residing In other states may use that state's network through the BlueCard program. To locate a participating provider in your state, please contact
1 -800 -810 -BLUE or visit our web site at www.bcbstx.com to use our Provider Finder tool.
This benefit plan design includes provisions mandated by the Affordable Care Act of 201 , and is s to cha /eon direction by federal and state agencies.
fir
Randy (P cu di ei dead t�rat
Group Exebutive Nanie and Tit ignature Date
(Please type or print)
A Division or Health Cate Service Corporation, a Mutual Legal Reserve Company, an Independent Licensee of the Blue Cross and Blue Shield Association
GF 151+ business- PPO- ASO- Standardivah Network Deductible (Rev. 09/15/10) ^ Page 4 of 4
Vol. t4 a, Pg. a
. . - TYPE OF SERVICE • ._ ....
-r .... . -:.: BENEFIT" •. .
GENERAL PROVISIONS
Calendar Year Deductible
Deductible Credit from Prior Cartier
Calendar Year Maximum per Participant
$50 lndiv /$150 Family
N/A
$1,500
DIAGNOSTIC AND PREVENTIVE CARE BENEFITS (deductible waived)
Oral Examinations (2 exams per Calendar Year)
Prophylaxis (2 cleanings perCalendar Year)
Fluoride Treatment
Dental X -rays (Subject to booklet provisions)
100%
MISCELLANEOUS SERVICES
Sealants / Space Maintainers / Lab Tests / Palliative Care
80%
RESTORATIVE SERVICES
Amalgams & Composites / Simple Extractions / Pin Retention
80%
GENERAL SERVICES
Anesthesia / Stainless Steel Crowns
80%
ENDODONTIC SERVICES
Root canal therapy/ Direct pulp cap / Apicoectomy /apexitication/ Retrograde filling
Root amputation/hemisection / Therapeutic pulpotomy / Gross puipal debridement
80%
PERIODONTAL SERVICES
Periodontal scaling and root planning/ Full mouth debridement/
G ingivectomy /gingivoplasty
Gingival flap procedure' Osseous surgery/ Osseous grafts / Soft tissue grafts
80%
. ORAL SURGERY SERVICES
Surgical tooth extractions/ Alveoloplasty/ Vestibuioplasty
. 80%
CROWNS, INLAYS/ONLAYS SERVICES
Prefabricated post and cores / Recementation of crowns, inlays/onlays /Crown repair
50%
PROSTHODONTIC SERVICES
Reline/Rebase / Bridges and dentures / Recementation and repair of bridges
50%
ORTHODONTIC BENEFITS (Calendar Year Deductible Applies)
Orthodontic Diagnostic Procedures and Treatment / Available to Participants of all age.
Lifetime Maximum pa Participant
50%
$1,500
•
PDENr -SOB
Summary of Benefits — Brazos County — Group #80950
APPROVED;
A bivisinn of Nralth Parr. Servira Cnrnnratinn a Muhial T ,wal Reserve r`mmnanv
Vol. 1 L 1 a Pg. aa4
Rand ims, County Judge date
(d)
• This is a general summary of your benefit design. Please refer to your benefit booklet for other details and for mu ions an
exclusions.
• The following eligibility provisions apply:
• Dependent children are covered to age 25. Disabled dependent children can be covered beyondage 26.
• Retirees are eligible for coverage..
• A preexisting condition exclusion will apply to expenses involving the replacement of teeth that were missing prior to the
effective date of the dental contract.
• When the course of treatment will be in excess of $300, a predetermination request should be submitted to BCBSTX in advance
of treatment.
Rev. 1/1/11
See a Contracting Dentist
See a Non - Contracting Dentist
BlueCare Dentist
DentaBlue Dentist
• Your out-of-pocket cost will
generally be the least amount
because BlueCare Dentists have
contracted to accept a lower
Allowable Amount as payment
in full for Eligible Dental
•
Your out-of-pocket cost may
be greater because DentaBlue
Dentists have contracted to
accept a higher Allowable
Amount as payment in full for
Eligible Dental Expenses
•
Your out- of-pocket cost may be greater
because Non - Contracting Dentists have not
entered into a contract with BCBSTX to
accept any Allowable Amount
determination as payment in full for
Eligible Dental Expenses
Expenses
•
You are not required to file
•
You are required to file claim forms
•
You are not required to file
claim forms
•
You are balance billed for costs exceeding
•
claim forms
You are not balance billed for
costs exceeding the BCBSTX
•
You are not balance billed for
costs exceeding the BCBSTX
Allowable Amount for
the BCBSTX Allowable Amount
Allowable Amount for BlueCare
DentaBlue Dentists
Dentists
•
PDENr -SOB
Summary of Benefits — Brazos County — Group #80950
APPROVED;
A bivisinn of Nralth Parr. Servira Cnrnnratinn a Muhial T ,wal Reserve r`mmnanv
Vol. 1 L 1 a Pg. aa4
Rand ims, County Judge date
(d)
• This is a general summary of your benefit design. Please refer to your benefit booklet for other details and for mu ions an
exclusions.
• The following eligibility provisions apply:
• Dependent children are covered to age 25. Disabled dependent children can be covered beyondage 26.
• Retirees are eligible for coverage..
• A preexisting condition exclusion will apply to expenses involving the replacement of teeth that were missing prior to the
effective date of the dental contract.
• When the course of treatment will be in excess of $300, a predetermination request should be submitted to BCBSTX in advance
of treatment.
Rev. 1/1/11
The State of Texas, County of BRAZOS
We, the undersigned, as County Commissioners within and for Brazos County, and the
Honorable Randy Sims, County Judge of Brazos County, constituting the entire
Commissioners' Court of Brazos County, during a regular meeting of said Court have
examined the foregoing report and have caused an order to be entered upon the Minutes
of the Commissioners' Court of Brazos County approving said Report as presented and
submitted as true and correct by Kay Hamilton, Treasurer of Brazos County, as provided
for in the Revised Statutes of the State of Texas. (Texas Local Government Code,
114.026)
Witness my hand this 2 (s± day of
P,
Examined and approved in open Commissioners ..Court this
1pecc t- bor 2
Randy Si . , County Judge
Treasurer's Report for the MONTH of OCTOBER 2010
Vol.
02[
1
A.D. 2010
Karen McQueen
County Clerk, County of BRAZOS, State of Texas
day of
A bU tit_ 4 2C-L+
1/4d4. d Wassermann, Commissioner Precinct #1
Duane Peters, Commissioner Precinct #2
absent
Kenny M� • •• sioner Precinct #3
• a Cauley, •mmi sioner P
'152
ta 4.
n
c
n
a
n
8
a
8
3
3
CD
CD
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a
2
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ry
DI
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1
Vol. I a Pg.. aa--7
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2009 -2010 BUDGET YEAR
NO. 09/10 — 60.1
On this the 21st day of December 2010 at a regular meeting of the Commissioners' Court, the
following members were present:
A. Randy Sims, County Judge, Presiding
B. Lloyd Wassermann, Commissioner, Precinct 1
C. Duane Peters, Commissioner, Precinct 2
D. Kenny Mallard, Commissioner, Precinct 3
E. Inns Cauley, Commissioner, Precinct 4
F. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 21st day of December 2010 the Court heard and approved a budget
amendment for the 2009 -2010 budget year for Brazos County, Texas; and
WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 21st September 2009, the following
amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 21st day of December 2010.
THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
,
g oar
Ran. ims, County Judge
Original: County Clerk's Office and
Attached to the original budget
Copies: County Auditor
County Treasurer
County Budget Officer
Commissioners' Court Minutes
Vol.
a P
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 09/10 - 60.1
12/21/2010
FUND
3000
3000
DIV
287000
USDJ BVP Grant:
ACCT
67286000
48094000
PROJ
DR/CR
CR
DR
ACCOUNT NAME
Equipment - Other
USDJ -BVP Grant
Increase
4,200.00
4,200.00
Decrease
To set- ip budget for BPV Grant in FY 2010. Reimb for this request already reed in FY10.
Vol. lea P a?
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2010 -2011 BUDGET YEAR
NO. 10/11 -11.1 thru 11.5
13y:
On this the 21st day of December 2010 at a regular meeting of the Commissioners' Court, the
following members were present:
A. Randy Sims, County Judge, Presiding
B. Lloyd Wassennann, Commissioner, Precinct 1
C. Duane Peters, Commissioner, Precinct 2
D. Kenny Mallard, Commissioner, Precinct 3
E. Irma Cauley, Commissioner, Precinct 4
F. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 21st day of December 2010 the Court heard and approved a budget
amendment for the 2009 -2010 budget year for Brazos County, Texas; and
WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 14 September 2010, the following
amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 21st day of December 2010.
THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
Original: County Clerk's Office and
Attached to the original budget
Copies: County Auditor
County Treasurer
County Budget Officer
Commissioners' Court Minutes
Vol.
FY ti
Vol.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 10/11 -11.1
12/21/2010
FUND
4500
4500
DIV
63000500
63000500
ACCT
67286000
80720000
Capital Improvements;
PROJ
DR/CR
CR
DR
ACCOUNT NAME
Equipment - Other
Security System
Increase
33,105.00
Decrease
33,105.00
Reallocation of budgeted funds to correctly account for the purchase of a Security Camera Sytem for CSCD.
14d, pg.
131
FUND
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
0100
28000100
51610000
CR
Salary
56,788.00
0100
28000100
53100000
CR
Social Security
4,344.00
0100
28000100
53200000
CR
Retirement
6,775.00
0100
28000100
53800000
CR
Worker's Comp
1,104.00
0100
28000100
53300000
CR
Employee Health Insurance
12,920.00
0100
28000100
53320000
CR
Employee Dental Ins
200.00
0100
28000100
53101000
CR
Flex
110.00
0100
28002000
51610000
DR
Salary
56,788.00
0100
28002000
53100000
DR
Social Security
4,344.00
0100
28002000
53200000
DR
Retirement
6,775.00
0100
28002000
53800000
DR
Workers Comp
1,104.00
0100
28002000
53300000
DR
Employee Health Insurance
12,920.00
0100
28002000
53320000
DR
Employee Dental Ins
200.00
0100
28002000
53101000
DR
Flex
110.00
Sheriffs Office: SO Admin and SO Jail Admin
Transfer of funds from SO Admin to SO J11 Admin to account for the reclassification of class code 1437 positions 1 and 7
(Det/Dispatch) to class code 1526 positions 1 and 2 (Visitation Officer). Approved by Comm. Court on 11/2/2010 Agenda item # 8.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No.10/11 -11.2
1 212 1/2010
e. rmenfAppVal
P
royal
vol. ∎ 4a P 1,32`
Vol.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No.10/11 -11.3
12/2112010
FUND
3000
3000
DIV
111000
ACCT
73426000
48032000
PROJ
DEAAG Military Preparedness Grant:
DR/CR
CR
DR
ACCOUNT NAME
Defense Eco. Adj. Assist.
DEAAG- Military Preparedness
Increase
1,000,000.00
1,000,000.00
Decrease
To set -up budget for DEAAG Grant in FY 11.
1 LI ON pg. =--
FUND
0100
0100
DIV
15000100
15000100
Human Resources:
ACCT
60600000
67203000
PROJ
DR/CR
CR
DR
ACCOUNT NAME
Office Supplies
Minor Computer Hardware
Increase
850.00
Decrease
850.00
Reallocation of funds to purchase a desktop scanner.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 10/11 -11.4
12/21/2010
Vol. _1 q pg._
FUND
4309
4309
DIV
63430900
63430900
EXPO Expansion:
ACCT
80160000
80281000
PROJ
DR/CR
CR
DR
ACCOUNT NAME
Building - Expo Expansion
Equipment - Electronic
Increase
68,135.20
Decrease
68,135.20
Reallocation of funds to puchase and instal a video system for the Expo Center.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 10/11 -11.5
12/21/2010
vol. 1 PS. 933.5
Commissioner Court Date: December 21, 2010
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting
Request(s)
Commissioner's Court
Constable Pct. 1
Constable Pct. 3
County Judge
JP Pct. 4
Juvenile
Road & Bridge
SO — Admin
SO — Jail
PERSONNEL
CHANGE OF STATUS REQUESTS
Vol.
Employee Request
Applies To
Peters, Duane
Catalena, Sammy
Clark, Archie
Starnes, Rick
Thompson, Dee
Sims, Randy
Batchelor, Colleen
Jones, Rose
Aguilar, Manual
Bowie, Demuntz
Ortiz, Vincente
Aranda, Jody
Bachmann, Brian
Hernandez, Regina
Brown, Christopher
Buttgenbach, Laura
Keen, Lashonda
1
Action Requested
Transfer to Another
Dept.
New Hire
Retirement
New Hire
Retirement
Retirement
End of Term
New Hire
Transfer w /in Dept.
Transfer w /in Dept.
Termination
Transfer w /in Dept.
Transfer to Another
Dept.
Resignation
New Hire
Position Change
New Hire
-t2E
Treasurer
Approved in Commissioners' Court: December 21, 2010:
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)
Vol.
Martinez, Jerome Resignation
Ritchey, Darlene Termination
Stumpf, Michael Position Change
Velasquez, Dennis Promotion
Watson, Brandon Resignation
Davis, Laura Transfer w /in Dept.
Hamilton, Kay Retirement