HomeMy WebLinkAbout2010-05-18-6:00PM-REGULARIli P
TY OF BY -i
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BRAZOS COUNTY
BRYAN, TEXAS
NOTICE OF MEETING
AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR
SESSION ON 18 MAY 2010 AT 6:00 P.M. IN THE COMMISSIONERS COURTROOM
OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVENUE,
SUITE 106, BRYAN, TEXAS.
1. Invocation and Pledge of Allegiance — Commissioner Mallard.
2. Call for citizen's input and/or concerns.
Consider and take action on agenda items 3 — 22:
3. Manual Requisition in the amount of $181,728.00 to Dallas Dodge for the purchase of
nine (9) Dodge Chargers for the Brazos County Sheriffs Office, Jail, Constables and
Juvenile Services; to be paid from Contingency.
4. Budget Amendment 09/10 — 30.1 thru 31.10.
5. Personnel Change of Status.
6. Payment of Claims.
7. Proposed revisions to the Brazos County Subdivision Regulations governing the
placement of driveways, culverts, sidewalks and mailboxes within County easements
and rights -of -way.
8. Interlocal Agreement with the Brazos Valley Council of Governments for Emergency
Power. Generation Capacity; term of agreement is from the date this agreement is fully
executed to 1 June 2010.
Office of the County Judge • 200
South Texas Ave.
Suite 332
Bryan, Texas 77803 • Fax: (979) 361 -4503
Von.
1
pg.
a 57
Commissioners Court Agenda
18 May 2010
Page 2
9. Reappointment of the following individuals to the City of Bryan & Brazos County
Economic Development Foundation; term of appointment is 5/12/10 — 5/12/11:
a. Commissioner Duane Peters
b. Mark Carrabba.
10. Commissioners Court minutes for the following 2010 dates:
a.. 6 April
Regular Meeting
b. 13 April
Regular Meeting
c. 20 April
Regular Meeting
11. Tax Refund Applications for the following:
a. Maria Delourdes Madrigales
b. Freddy Harkey, Jr.
c. Robert L. & Artesa C. Johnson
d. Citimortgage
d. 27 April Regular Meeting
e. 28 April Workshop Session
e. Dean L. & Kriss H. Boyd, Jr.
f. Dave & Norma Diggins
g. Randall Petroleum Corp.
12. Permission to advertise Bid #2010 -35, Asphalt and Emulsion — CRS -2 & SS -1
13. Change Order to P.O. 1000025 for Austin Environmental, adding $6,500.00 for
additional asbestos abatement to the courthouse renovation project.
14. Renewal of RFP 2009 -40, Landscape Maintenance for Brazos County, with Green
Teams, Inc. and no increase in rates; new RFP #2010 -31R.
15. Renewal of Bid 2009 -38, Temporary Employment Services, with Express Employment
Professionals and no increase in rates; new Bid #2010 -32R
16. Capital Requisition #00029226 in the amount of $52,078.00 to Hunton Trane Services
to purchase air condition controls for the Brazos County Detention Center.
17. Acceptance of Standing Rock Ranch Phase One into the Brazos County road
maintenance system; the roads (Stand Rock Road, Wellhead Road and Mesquite
Meadow Lane) and drainage structures are in compliance with the Brazos County
Subdivision and Development Regulations. Site is located in Precinct 2.
18. Request for permission to enter Willie Schultz's property located off Peyton Road for
the purpose of replacing an existing roadway culvert and constructing a drainage ditch
for the health, safety and welfare of the general public. Site is located in Precinct 4.
19. Request for permission to enter LeRoy Kenny's property located off Wilcox Lane to
remove a damaged pipe water gap from a natural creek, and construct a new water gap
and associated fencing for the health, safety and welfare of the general public. Site is
located in Precinct 2.
Vol. 1_ 33 p C� 5?
Commissioners Court Agenda
18 May 2010
Page 3
20. Request for permission to enter Paul Atkinson's property located off Elmo Weedon
Road for the purpose of removing silt material from a drainage channel to better drain
water from the roadway for the health, safety and welfare of the general public. Site is
located in Precinct 2.
21. Convene into Executive Session pursuant to §551.071 of the Texas Government Code
for consultation with an attorney, and §551.087 of the Texas Government Code to
discuss economic development negotiations.
22. Consider and possible action on the Executive Session.
23. Acknowledgement of the County Investment Report for the quarter ending 3/31/2010.
24. Announcement of interest items and possible future agenda topics.
25. Call for citizen input and/or concerns.
26. Agency / Board / Committee reports by Court members.
27. Adjourn
J33
Vol.
Commissioners Court Agenda
18 May 2010
Page 4
PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to
four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make
comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners
Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section
18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the
power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly,
members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct
themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public
discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are
inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to
leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a
Contempt of Court Citation.
It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any
individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the
honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees,
individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or
any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of
these rules may result in the following sanctions:
L cancellation of a speaker's time;
2. removal from the Commissioners Court;
3. a Contempt Citation; and/or
4. such other and/or criminal sanctions as may be authorized
under the Constitution, Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly
posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published
agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court.
However, responses from the County Judge or Commissioners to unlisted public comment topics could become
deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners
Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to
correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future
agenda. See Texas Open Meetings Act §551.042.
The County Administration Building is wheelchair accessible. Handicap parking spaces are available. Any request for sign
interpretive services must be made two working days before the meeting. To make arnpemgpis, please call (979) 3614102.
Vol. _ oCtLV
COMMISSIONERS' COURT
REGULAR MEETING
MAY 18, 2010
A regular meeting of the Commissioners' Court of Brazos
County, Texas was held in the Commissioners Courtroom in the
Brazos County Administration Building, 200 South Texas Avenue,
in Bryan, Brazos County, Texas, beginning at 6:00 p.m. on
Tuesday, May 18, 2010 with the following members of the Court
present:
Randy Sims, County Judge, Presiding;
Lloyd Wassermann, Commissioner of Precinct 1;
Duane Peters, Commissioner of Precinct 2;
Kenny Mallard, Commissioner of Precinct 3;
Irma Cauley, Commissioner of Precinct 4;
Karen McQueen, County Clerk, Absent.
The attached sheet contains the names of the citizens and
officials that were in attendance.
Commissioner Mallard gave the invocation and led the
pledge of allegiance.
Under citizen input /and or concerns, the following spoke:
Eric Caldwell, Director of the Information Technology
Department
a) Spoke on the Laserfich demos that are coming up and
asked for attendance by Court members.
b) Spoke on the issue of purchasing items for
the IT department with a county credit
card. He recently turned in his credit
Vol 33 Page a 1f-I
Commissioners Court meeting May 18, 2010
card because of the issues of
personal /financial responsibility and
liability. But he now has purchases that
he feels would be expedited by the use of
a credit card. He asked for a solution and
suggests maybe increasing the line for a
credit card already issued. He included a
list of items that need to be purchased.
Commissioner Cauley
a) Asked that the Court schedule a workshop
so that she can ask needed questions.
Sheriff Chris Kirk
a) There were 505 inmates in jail, 54 are on
electronic monitors and 37 are pending
for electronic monitors.
Commissioner Mallard
2
a) Showed a video on copy machines with a scanner and
the security risk that poses. He would like to see
a policy developed to address this problem and said
the Court may need to hold a workshop on it as well.
The first matter before the Court was consideration of a
manual requisition in the amount of $181,728.00 to Dallas
Dodge for the purchase of nine (9) 2010 Dodge Chargers to be
used for the Brazos County Sheriff's Office, Jail, Constables
and Juvenile Services. Funds were not budgeted at the
beginning of FY 2010 therefore Purchasing is requesting that
funds be provided out of Contingency. Katie Conner, County
Auditor clarified that this is funded from Contingency but
will need to be moved to the appropriate account when
Vol 133 Page c)-i.ta,
Commissioners Court meeting May 18, 2010 3
purchased. The Constable removed his request for a vehicle
which reduced the amount of the request to $161,324.00. On
motion by Commissioner Peters, seconded by Commissioner
Wassermann, the Court voted unanimously to approve the
requisition.
The Court next considered Budget Amendment #09/10 -31.1
through 31.10, which would reallocate funds for Non -
Departmental, Tax Office, Building Maintenance, Brazos Center,
Hotel Occupancy Tax; transfer funds from Contingency to
Sheriff Office -Jail Division, Capital Improvement Projects,
Justice of the Peace, Precinct 4 Technology Funds from Road
and Bridge Department to Capital Improvements Projects, from
Road and Bridge Contingency to General Fund. On motion by
Commissioner Peters, seconded by Commissioner Cauley, the
Court voted unanimously to approve the budget amendment
contingent on changing amendment 31.3 to reflect the reduced
amount of $161,324.00 as modified in item 3 of the agenda. A
copy of which is attached.
The Court proceeded to consider the change of status of
employees as submitted on the attached Personnel Action
Requests. On motion by Commissioner Peters, seconded by
Commissioner Cauley, the Court voted unanimously to approve
the change of status as submitted.
Vol 133 Page a-* 3
Commissioners Court meeting May 18, 2010
4
The Court next considered the following Claims as
submitted by the County Treasurer for payment:
7074396 through 7074626
On motion by Commissioner Cauley, seconded by Commissioner
Mallard, the Court voted unanimously to approve the Claims as
submitted.
The next matter before the Court was consideration of the
proposed revisions to the Brazos County Subdivision and
Development Regulations governing the placement of driveways,
culverts, sidewalks and mailboxes within County easements and
rights -of -way. Commissioner Wassermann went over the major
changes with the Court. The County Judge then moved to approve
the proposed revisions. Commissioner Cauley seconded the
motion. Commissioners Wassermann, Peters, Cauley and the
County Judge voted "Aye ". Commissioner Mallard abstained
saying
that
he
wanted a
delay because
there were
no
builders
present
at
the
meeting.
The motion
carried.
A
copy is
attached.
The Court next considered an Interlocal Agreement with the
Brazos Valley Council of Governments (BVCOG). The BVCOG would
provide the County with a payment not to exceed $15,000 to be
used by the County in support of emergency power generation of
social service programs. This would be for reimbursement for
Vol 133 Page a4p `f
Commissioners Court meeting May 18, 2010
5
expenses incurred by the County for emergency power generation
capacity. Commissioner Cauley asked if the County could be
left with responsibility for the bill. Bill Jeanes, Risk
Manager, said that the County would not be responsible. On
motion by Commissioner Peters, seconded by Commissioner Cauley,
the Court voted unanimously to approve the Interlocal Agreement
and authorized the County Judge to execute the document. A
copy is attached.
The Court next considered the reappointment of individuals
to serve on the City of Bryan & Brazos County Economic
Development Foundation. On motion by Commissioner Wassermann,
seconded by Commissioner Cauley, the Court voted unanimously to
reappoint the following individuals to a term beginning May 12,
2010 through May 12, 2011:
a. Commissioner Duane Peters
b. Mark Carrabba
The Court next considered approval of the minutes of the
Commissioners' Court meetings held in April 2010 on the
following dates:
Regular Meetings - 6 th 13 th 20 th 27 tH
Workshop Session - 28
On motion by Commissioner Cauley, seconded by Commissioner
Peters, the Court voted unanimously to approve the minutes as
Vol 133 Page 2-65
Commissioners Court meeting May 18, 2010
submitted.
0
The next matter for consideration was approval of tax
refund applications from the following individuals and /or
companies:
a) Maria Delourdes Madrigales, over Payment $433.47
b) Freddy Harkey, Jr., over Payment $216.48
c) Robert L. & Artesa C. Johnson, over payment $158.09
d) Citimortgage, over payment $2,160.63
e) Dean L. & Kriss H. Boyd, Jr., over payment $100.00
f) Dave & Norma Diggins, over payment $47.82
g) Randall Petroleum Corp., over payment $5.70
On motion by Commissioner Peters, seconded by Commissioner
Wassermann, the Court voted unanimously to approve the tax
refund applications.
The next matter for consideration was approval for the
Purchasing Agent to advertise Bid 2010 -35, Asphalt and
Emulsion -CRS -2 & SS -1. On motion by Commissioner Wassermann,
seconded by Commissioner Cauley, the Court voted unanimously to
authorize the Purchasing Agent to advertise for Asphalt and
Emulsion -CRS -2 & SS -1.
The Court next considered a change order to P.O. 1000025
to Austin Environmental, adding $6,500 for additional asbestos
abatement to the courthouse renovation project. This will
increase the original purchase order amount from $25,000.00 to
$31,500.00. On motion by Commissioner Peters, seconded by
Commissioner Wassermann, the Court voted unanimously to approve
Vol 13 3 Page ata
Commissioners Court meeting May 18, 2010 7
the change order to the purchase order.
The next matter for consideration was a request from the
Purchasing department for renewal of Bid 2009 -40, Landscape
Maintenance for Brazos County with Green Teams, Inc. There is
no increase in the rates from the previous year. On motion by
Commissioner Cauley, seconded by Commissioner Peters, the Court
voted unanimously to approve the renewal of Bid 2009 -40 with
the new RFP # 2010 -31R.
The Court next considered a request from the Purchasing
department for renewal of Bid #2009 -38 Temporary Employment
Services with Express Employment Professionals. There is no
increase in the rates from the previous year. On motion by
Commissioner Cauley, seconded by Commissioner Peters, the Court
voted unanimously to approve the renewal of Bid #2009 -38 with
the new bid #2010 -32R.
The next matter for consideration was capital requisition
#00029226 in the amount of $52,078.00 to HVAC Mechanical
Service of Texas for air condition controls for use at the
Brazos County Detention Center. On motion by Commissioner
Cauley, seconded by Commissioner Wassermann, the Court voted
unanimously to approve the capital requisition.
The Court next considered acceptance of Standing Rock
Ranch Phase One into the Brazos County road maintenance system.
Vol 13 3 Page a le-7
Commissioners Court meeting May 18, 2010 8
The roads are Standing Rock Road, Wellhead Road and Mesquite
Meadow Lane and the drainage structures are in compliance with
the Brazos County Subdivision and Development Regulations. The
site is in Precinct 2. On motion by Commissioner Peters,
seconded by Commissioner Wassermann, the Court voted
unanimously to accept the roads and the drainage structures in
Standing Rock Ranch Phase One.
The Court next considered authorizing work outside of
county rights -of -way for the health, safety and welfare of the
general public. The Road and Bridge Department requested
permission to enter the private property of Willie Schultz on
Peyton Lane in Precinct 4 to replace an existing roadway
culvert and constructing a drainage ditch. On motion by
Commissioner Cauley, seconded by Commissioner Peters, the Court
voted unanimously to authorize the work.
The Court next considered authorizing work outside of
county rights -of -way for the health, safety and welfare of the
general public. The Road and Bridge Department requested
permission to enter the private property of LeRoy Kenny on
Wilcox Lane in Precinct 2 to remove a damaged pipe water gap
from a natural creek and construct a new water gap and
associated fencing. On motion by Commissioner Peters, seconded
by Commissioner Wassermann, the Court voted unanimously to
Vol 1 3 3 Page 2-(e'
Commissioners Court meeting May 18, 2010
authorize the work.
E
The Court next considered authorizing work outside of
county rights -of -way for the health, safety and welfare of the
general public. The Road and Bridge Department requested
permission to enter the private property of Paul Atkinson on
Elmo Weedon Road in Precinct 3 to remove silt material from a
drainage channel to better drain water from the roadway. On
motion by Commissioner Mallard, seconded by Commissioner
Cauley, the Court voted unanimously to authorize the work.
The County Judge deviated from the agenda and considered
items 23 through 26. The Court acknowledged receipt of and
ordered filed as submitted the Treasurer's Investment Report
for Quarter Ending March 31, 2010 November 2009. A copy is
attached to and made a part of these minutes.
There were no announcements of interest items and
possible future agenda topics.
There was no citizen input and /or concerns.
Under Agency /Board /Committee reports by Court members,
the following spoke:
Commissioner Cauley
a) The Brazos Valley Council of Governments -
Education in Texas Committee is planning to
hold a fair on August 21, 2010 at Post Oak
Mall.
Vol 153 Page J&9
Commissioners Court meeting May 18, 2010
10
At 6:54 p.m. the County Judge announced the meeting
closed to the public so that the Court could meet in Closed
Executive Session to consult with an attorney allowed under
Section 551.071 of the Texas Government Code and to discuss
economic development negotiations as allowed under Section
551.087 of the Texas Government Code. The County Judge asked
that Candy Gallego, Executive Assistant, Irene Jett, Budget
Officer, Bill Ballard, Civil Counsel, Bob Malaise,
representative of the Research Valley Partnership and Debbie
Lockledge, Administrative Assistant to stay for the meeting.
At 8:48 p.m. the County Judge announced the meeting open
to the public and the following action was taken:
a) On motion by the County Judge, seconded by
Commissioner Cauley, the Court voted unanimously to
award an incentive of $40,000 to Reynolds and
Reynolds.
b) On motion by the County Judge, seconded by
Commissioner Peters, the Court voted unanimously to
award a $7,500 incentive to Mellon Investors
Services.
c) On motion by the County Judge, seconded by
Commissioner Peters, the Court voted unanimously to
award a $100,000 incentive to Fibertown.
d) On motion by the County Judge, seconded by
Commissioner Cauley, the Court voted unanimously to
deny an incentive to Lockhard & White.
e) The County Judge moved to deny a tax abatement for
2009 to Weatherford Artificial Lift Systems.
Commissioners Wassermann, Peters, Cauley and the
Vol 1� Page a70
Commissioners Court meeting May 18, 2010
County Judge voted "Aye ". Commissioner Mallard voted
"No ". The motion carried.
The Research Valley Partnership will start the process to
remove the abatement and collect back taxes. Mr. Malaise said
he would contact the Tax Office and the Appraisal District.
There being no further business to come before the
Court, the meeting was adjourned.
Vol )SS Page a 7)
The foregoing minutes of the Commissioners Court meeting held
May
18, 2010 have been examined and are approved
in open Court
this
the � day of .�Uii¢J ,
2010, in
Bryan, Brazos
Lloyd/Wassermann
Commissioner, Precinct 1
n
Duane Peters Kenny Mall r�
Commissioner, Precinct 2 Commissioner, Precin t 3
Commissioner,
Attest:
Karen McQueen
County Clerk t
Vol 1 32, Page 2 � �1'
BRAZOS COUNTY COMMISSIONERS COURT
Meeting on 2010 @ I_
Gr
PACE / of I
Vol. 133 p J76
WM A M M
t
E MR
PACE / of I
Vol. 133 p J76
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2009 -2010 BUDGET YEAR
NO. 09/10 — 31.1 thru 31.10
On this the 18 day of May 2010 at a regular meeting of the Commissioners' Court, the following
members were present:
A. Randy Sims, County Judge, Presiding
Lloyd Wassermann, Commissioner, Precinct 1
E. Duane Peters, Commissioner, Precinct 2
G. Kenny Mallard, Commissioner, Precinct 3
hma Cauley, Commissioner, Precinct 4
Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 18 May 2010 the Court heard and approved a budget amendment for the
2009 -2010 budget year for Brazos County, Texas; and
WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen
conditions which could not be reasonably included in the original budget adopted 21 September 2009, the
following amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 18" day of May 2010.
THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
V FA
M ir
County Judge
Original: County Clerk's Office and
attached to the original budget
Copies: County Auditor
County Treasurer
County Budget Officer
Commissioners' Court Minutes
V o l . 333 Pg. ;04
BRAZOS COUNTY, TEXAS
BUDGETAMENDMENTS
No. 09110 - 31.1
511 812 01 0
FUND
0100
DIV
11001500
ACCT
61130000
PROJ
DR/CR
CR
ACCOUNT NAME
Contingency- General Fund
Increase
Decrease
2,500.00
0100
91110000
DR
Transfer to Capital Improvements
2,500.00
4500
49028000
CR
Transfer fm General Fund
2,500.00
4500
63000500
67211000
DR
Capital Projects: Software
2,500.00
Sheriff Office: Jail Division
To reallocate funding to purchase a Mugshot Interface to TSG AbIcTerm; estimated cost is 82,500.00.
*App roved b Commissioner's Court 5/4/2010 A enda Item #11
Vol. 133 pg. ;os
BRAZOS COUNTY, TEXAS
BUDGETAMENDMENTS
No. 09110 - 31.2
611 R12010
Increase
CR
serviced.
Vol. l 33 pg, a7 4
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 09110 - 31.3
6/18/2010
FUND
DIV
ACCT
PROJ
DRICRI
ACCOUNT NAME
Increase
Decrease
0100
11001500
61130000
CR
Contin en - General Fund
0100
91110000
DR
Transfer to Capital Improvements / 1 OCX
W;M0.00
4500
49028000
CR
Transfer fin General Fund 2.000
L&2,QW.00
4500
63000500
80890000
DR
Capital Pro Vehicles
131,40"O
Contingency & Capital Improvement Pro
g
Transfer of funds to purchase nine Dodge Chargers.
LG1� a
Vol. 33 Pg. a7 7
BRAZOS COUNTY, TEXAS
BUDGETAMENDMENTS
No. 09110 - 31.4
5/18/2010
FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
0100 13000100 60780000 CR Tax Rolls 300.00
0100 13000100 67211000 DR Software 300.00
Tax Office: [El
Reallocation of funds to purchase Truth in Taxation software for calculation of tax rates. Must be pure ased annually.
Vol. 133 Pg C ;� Wll
BRAZOS COUNTY, TEXAS
BUDGETAMENDMENTS
No. 09110 - 31.5
5/1 812 01 0
FUND DIV ACCT PROJIDR/CRI ACCOUNT NAME Increase Decrease
0100 1.7000100 65050000 CR Building Maintenance 3,000.00
0100 17000100 71206000 DR Maintenance 3,000.00
Building Maintenance:
Transfer of funds to cover additional services performed; test on Courthouse chiller units, repairs to Exposition Center, and damage to
equipment due to freeze in Februa ry.
Vol. 1____ 33__ Pg a�) 9
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 09110 - 31.6
5118/2010
cm
10m.,
. .. .. _ .. UPS
Vol. 133 p g. alb
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 09110 - 31.7
sw A19ni n
FUND
0100
DIV
56001000
ACCT
80289000
PROJ
DR/CR
CR
ACCOUNT NAME
Equipment - R &B
Increase
Decrease
206,550.00
0100
91110000
DR
Transfer to Capital Improvements
206,550.00
4500
49028000
CR
Transfer fm General Fund
206 550.00
4500
63000500
80289000
DR
Equipment - R &B
206 550.00
Capital Improvement Projects & Road and Brid e:
Tranfer of funds into Capital Projects account for accounting purposes.
} Funds were on inall transferred to Road & Brid a account from General Fund - Contin enc er Amendment #29.5
Vol. X33 Pg a &I
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 09/10 - 31.8
5/18/2010
FUND DIV ACCT PROJ I DR/CR ACCOUNT NAME Increase I Decrease
2400 24005400 61130000 CR Contingency -JP Technology #4 244.63
2400 24005400 67203000 DR Minor Computer Hardware 244.63
Justice of the Peace Pct 94: Technology Funds
Reallocation of funds to cover increased costs of computers and to have CD burners installed to enable the transfer of electronic
documents, as oppo sed to printing them out.
Vol. Pg. a $a
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 09/10 - 31.9
5/18/2010
ACCOUNTNAME
rr rr rr rrrrr � •�' r rr
rr rr rr rrr �� .
Vol. '13-3 Pg. g-? 3
BRAZOS COUNTY, TEXAS
BUDGETAMENDMENTS
No. 09110 - 31.10
6/1 812 01 0
FUND
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
4500
63000500
80289000
CR
Equipment - R &B
22 164.00
4500
49028000
DR
Transfer fm General Fund
22 164.00
0100
91110000
CR
Transfer to Capital Improvements
22,164.00
0100
56001000
61130000
DR
Coating enc - R &B
22,164.00
Capital Improvement Fund & Road and Bridge:
To transfer unexpended R &B contingency back to general fund department. The commissioners court approved fundin
the purchase of R &B equipment usin R &B contingency monies. The funding was then transferred to the Capital
Improvement fund. The R &B contingency transfer was $913,000.00 the equipment total cost amount is $890,836.
This transfer is for the unexpended portio n of R &B contingency.
PJ,eparedBy T rfJ.
Date 5113`12010i
Vol. 153
PERSONNEL
CHANGE OF STATUS REQUESTS
Commissioner Court Date: May 18, 2010
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting Employee Request Action Requested
Requesgs) Applies To
SO — Jail
Bailey, Kurt
Completed
Internship
Bryant, Alicia
Completed
Internship
Cantu, Eliza
New Hire
Durham, Jonathan
New Hire
Marinari, Justin
New Hire
Pollone, Dominic
Completed
Internship
Ray Slafka
Termination
Approved in Commissioners' Court: May 18, 2l
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)
V0 1.
.133
BRAZOSCOUNTY
BRYAN, TEXAS
STATE OF TEXAS §
COUNTY OF BRAZOS §
ORDER AMENDING BRAZOS COUNTY SUBDIVISION REGULATIONS
GOVERNING THE PLACEMENT OF DRIVEWAYS, CULVERTS, SIDEWALKS, AND
MAILBOXES
On this the 18 day of May, 2010, the Commissioners' Court of Brazos County, Texas,
sitting as the governing body of Brazos County, upon motion and second of members of the
Commissioners' Court, as duly put and carried.
WHEREAS, the Commissioners' Court of Brazos County adopted Regulations of Brazos
County for the Regulation of Subdivisions including the construction of Driveways and/or
Culverts on County Easements and Rights of Way on October 31s 2000; and
WHEREAS, said Regulations were amended by Commissioners' Court on May 3` 2005
for the purpose of clarifying the construction of Driveways and/or Culverts on County
Easements and Rights of Way, and
WHEREAS, the Commissioners desires to further amend said Regulations to include
changes needed to clarify various provisions; and
WHEREAS, the Commissioners' Court of Brazos County, Texas, is of the opinion and
hereby affirmatively finds, determines and declares that the following amended regulations
should be adopted.
Order 10 -003
Office of the County Judge • 200 South Texas Ave. • Suite 332 • Bryan, Texas 77803 • Fax; (979) 3614503
Vol. 133 p g , a 8 te
THEREFORE, IT IS ORDERED, ADJUDGED AND DECREED by the
Commissioners' Court of Brazos County, Texas, that the following regulations be and are hereby
adopted effective May 18 2010, with the effective date being immediately upon the signing of
this order.
ADOPTED this day of V4 2010 by a vote of AYES,
D NAYS, and I ABSTENTION.
Commis oner Lloyd Wassermann
Precinct 1
1J
Commissioner e y Mallard
Precinct
ATTEST:
aren McQueen, CounlMlerk
Commissioner Duane Peters
Precinct 2
Order 10 -003
V o l . 133 Pg . a s l
Contract for Emergency Power Generation capacity
BVCOG/Brazos Comity
Interlocal Agreement for Emergency Power Generation Capacity
Between
Brazos County
and
The Brazos Valley Council of Governments
The Brazos Valley Council of Governments hereinafter referred to as " BVCOG" and
"Brazos County" hereinafter referred to as "COUNTY ", hereby mutually agree as follows:
1. Contract Amount. BVCOG will provide payment to COUNTY in the total amount not
to exceed $ 15.000.00 to be used by COUNTY in support of emergency power
generation for social service programs such as to ensure electricity is available to
prepare the meals for senior citizens or to prevent spoilage of food stored in freezer
units.
This payment(s) shall be a reimbursement for expenses incurred by the COUNTY with
proper documentation submitted on the voucher attached hereto and made a put of this
Agreement.
BVCOG will expend these funds as needed in accordance with paragraphs 1 and 2. The
unexpended balance or any unused portion of the amount listed in paragraph 1 shall
remain the sole property of BVCOG.
2. Documentation. COUNTY agrees to make available to the BVCOG documentation on
the expenses incurred under this agreement.
3. Effective Date and Tenn. This Agreement shall be effective when signed by the last
party whose signing makes the Agreement fully executed and will remain in full force
and effect until June 1, 2010. Notwithstanding this provision, any party may modify or
terminate this Agreement as provided in Paragraph 4.
4. Modification and /or Amendment. The ternis and conditions of this Agreement may
be modified and/or amended upon the mutual consent of all parties. Mutual consent
will be demonstrated by approval of each party hereto. No modification to this
Agreement shall be effective and binding unless and until it is reduced to writing and
signed by duly authorized representatives of all parties.
5. Termination. This Agreement may be terminated at any time by the COUNTY or
BVCOG, with or without cause, upon ten (10) days written notice to the other panties in
accordance with Paragraph 8 herein.
6. Hold Harmless. The COUNTY and BVCOO agree to hold each other harmless from
and against any and all claims, losses, damages, causes of action, suits and liabilities of
every kind, including all expenses of litigation, court costs and attorney's fees, for
Vol. _1 a Pg. 0 �S
Contract for Emergency Power Generation capacity
BVCOG /Brazos County
injury or death of any person, for damage to any property, or for any breach of contract,
arising out of or in connection with the work done under this Agreement.
Tnvalidi . If any provision of this Agreement shall be held to be invalid, illegal, or
unenforceable by a court or other tribunal of competent jurisdiction, the validity,
legality and enforceability of the remaining provisions shall not in any way be affected
or impaired thereby. The parties shall use their best efforts to replace the respective
provision or provisions of this Agreement with legal terms and conditions
approximating the original intent of the parties.
8. Written Notice. Unless otherwise specified, written notice shall be deemed to have
been duly served if delivered in person or sent by certified mail to the last business
address as listed herein.
COUNTY: Judge Randy Sims
Brazos County
200 South Texas Ave., Suite 332
Bryan, TX 77803
Brazos Valley
Council of Governments: Tom Wilkinson, Executive Director
Brazos Valley Council of Governments
P.O. Box 4128
3991 E. 29` Street
Bryan, Texas 77805 -4128
9. Entire Agreement. It is understood that this Agreement contains the entire agreement
between the parties and supercedes any and all prior agreements, arrangements, or
understandings between the parties relating to the subject matter. No oral
understandings, statements, promises, or inducements contrary to the terms of this
Agreement exist. This Agreement cannot be changed or terminated orally. No verbal
agreement or conversation with any officer, agent, or employee of any party before or
after the execution of this Agreement shall affect or modify any of the terms or
obligations hereunder.
10. Texas Law. This Agreement has been made under and shall be governed by the laws
of the State of Texas.
11. Place of Performance. Performance and all matters related thereto shall be in Brazos
County, Texas, United States of America.
12. Authority to Enter Contract. Each party has the full power and authority to enter into
and perform this Agreement and the person signing this Agreement on behalf of each
party has been properly authorized and empowered to enter into this Agreement. The
persons executing this Agreement hereby represent that they have authorization to sign
on behalf of their respective corporations.
13. Waiver. Failure of any party, at any time, to enforce a provision of this Agreement,
shall in no way constitute a waiver of that provision, nor in anyway affect the validity of
this Agreement, any part hereof, or the right of either party thereafter to enforce each
and every provision hereof. No term of this Agreement shall be deemed waived or
breach excused unless the waiver shall be in writing and signed by the party claimed to
Vol. � Pg.
Contact for Emergency Power Generation capacity
BVCOG /Brazos County
have waived. Furthermore, any consent to or waiver of a breach will not constitute
consent to or waiver of or excuse of any other different or subsequent breach.
14. Agreement Read. The parties acknowledge that they have read, understand and intend
to be bound by the terms and conditions of this Agreement.
15, Assignment. This Agreement mid the rights and obligations contained herein may not
be assigned by any party without the prior written approval of the other parties to this
Agreement.
16. Multiple Originals. It is understood and agreed that this Agreement may be executed
in a number of identical counterparts, each of which shall be deemed an original for all
purposes
17. Signatures .
/j t.
VaL-�'
om Wilkinson
Executive Director BVCOG
4 1 k9 //0
Date
Attest
X33 P a 9 07
Vol. g.
3 /1g /Ic.)
Date
vik ellr—
VUS
I'\- �
SSBG Disaster Funds Contractor Voucher Summary
County Name:
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Authorized Signature:
(County.ludgo or BVCOGExecuftw Director)
Date:
pg. 99/
Instructions for Completing SSBG Disaster Funds Voucher Summary
This form is to be used to summarize expenditure submissions for reimbursement.
Item Number - number each expenditure item on this list separately. Attach documentation to support each
Item listed on this form.
Date Request Submitted - Enter the date the reimbursements request Is submitted to BVCOG for payment.
Detailed description of goods or services - Describe the goods or services in detail and explain how they
meet the objectives outlined on the final plan approved by HHSC.
Service Category Number - Corresponding # of Service Supported with SSBG Expenditures reported on the
Final Plan (See Listing Below)
Approved Budgeted Service Category Number and Description
2 Case Management
3 Congregate Meals
4 Counseling Services
7 Education and Training Services
8 Employment Services
12 Health - Related Services
13 Home -Based Services
14 Home - Delivered Meals
15 Housing Services
17 Information & Referral
18 Legal Services
22 Protective Services -- Children
23 Recreation Services
28 Transportation
Number of Recipients Served -For Each service enter the actual or estimated number of Children or Adults
(either over 59 or Under 60) who have received the service. For the extent possible recipient counts should be
unduplicated within each service category . ( For example if a person received counseling services, several
times, then the person should be counted only once. Recipient counts are not unduplicated across service
categories. For example, if the some person received counseling and transportation services, he/she would be
counted in both service categories.
Amount Requested - Enter the amount billed for each item on this voucher for Ike/Dolly Services.
Authorized Signature - This report should be submitted and signed by the county Judge or BVCOG's Executive
Director. Submit this report to BVCOG no later than the 10th working day after the end of the month. BVCOG's
reimbursement request will be submitted monthly to HHSC and funds will be distributed Immediately upon
receipt.
Vol. 1 Pg. (P 9 a
AUSTIN ENVIRONMENTAL, INC.
P.O. Box 3725
Bryan, Texas 77805 -3725
979 - 778 -2699
Fax 979 - 778 -2730
pdehlinger @austinenv.com
Date: May 11, 2010
Pr000sal No.:
Location:
Asbestos Consulting Services Proposal
Project Contact: Judge Randy Sims/ Ms. Pat Howard
Telephone No • 979-361-4290/phoward@co.brazos.tx.us
Description of Services: Provide asbestos project design, consulting services, asbestos air monitoring
and asbestos project management duties for the Brazos County Courthouse Wall Mastic Removal
project. Consulting services to comply with the Texas Asbestos Health Protection Rules TAC 295. 34
and the National Emissions Standards for Hazardous Air Pollutants (NESHAP) 40 CFR Part 61, subpart
M_
PROPERTY OWNERIOPERATOR IDENTIFICATION:
Name: Commissioners Court - Brazos County
Address: 200 S Texas Ave Bryan Texas 77802
Attention: Judge Randy Sims/ Ms. Pat How
INVOICING:
Asbestos Project Design Five hundred dollars and no /100 ........ ........................$500.00
Asbestos air monitoring /Per Day Four hundred dollars and no /100 . ......................$400.0018 Hr. Day
Estimate 8 hrs/day for the duration of the project depending on the Asbestos Abatement Contractors
work schedule.
Fiftydollars per hour over 8 hours ....................... ............................... .........................$
Asbestos Final Report Two hundred dollars and no /100 ......... ........................$200.00
(Per Phase)
Invoice should not exceed Sixty -five hundred dollars ......................... .......................$6500.00
Proposal does not include Department of State Health Services (DSHS) asbestos fees.
Austin Environmental Inc B. Deh a t ; g fee is based the scope of work described the proposal.
If the proposal is eptedm ate'�i� signature below and return proposal. Proposal is valid for
a period not t ed 9 s.
Signed � � Date 7�IX�10
Vol. 133 p a 9 3
RENEWAL ACCEPTANCE:
By signing herewith, I acknowledge and agree to renew the current RFP for
LANDSCAPE MAINTENANCE FOR BRAZOS COUNTY, RFP 2009- 40 for
an additional year at the same cost. The new RFP will be 2010 — 31R.
I understand that RFP 2010- 31R will be in effect from June 1, 2010 through
May 30, 2011.
GREEM TEAMS, INC.
Pat Gallagher , Vice -Pres t
S I 4 Z0rO
Date
Randy
Vol. 13-3
Date
Pg. ou /
i
w Brazos County
Purchasing Department
200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803
PHONE (979) 361 -4292 FAX (979) 361 -4293
RENEWAL ACCEPTANCE:
By signing herewith, I acknowledge and agree to renew Bid # 2009 -38 in accordance
with all terms and conditions agreed to and accepted as Bid 9 2010 -32R.
I understand that Bid # 2010 -32R will be for the period beginning June 30, 2010
through June 29, 2011.
EXPRESS EMPLOYMENT PROFESSIONALS
BRAZOS
Randy Sffis, County Judge
s- -7
Date
511 Ao
Date
Vol.
Brazos County Courthouse 200 S. Texas Ave., Suite 240 Bryan, Texas 77803
DATE: May 12, 2010
TO: Hon. Randy Sims, County Judge
Hon. Lloyd Wassermann, Commissioner
Hon. Duane Peters, Commissioner
Hon. Kenny Mallard, Commissioner
Hon, Irma Couley, Commissioner
Candy Gollego, Administrative Assistant
FROM: Kay Hamilton, County Treasurer
RE: Quarter Ending 03/31/2010 Investment Report
This report is made in accordance with provisions of Gov.Code 2256, The Public Funds Investment Act, which
requires quarterly reporting of investment transactions to the Commissioners' Court.
The Brazos County Investment portfolio earned an average yield of 0.1573% on the quarterly average
balance of $2,340,327.20 invested with TexPool for the period ending 03/31/2010. Investment interest
deposited during the quarter was $908.88. Actual ending balance for March 2010 was $2, 340,626.66.
The average Earnings Credit Rate on checking account interest for the quarter ending 03/31/2010 was
0.4233% netting $95,065.07 on an average depository balance of $91,502,747.50.
Total year -to -date interest earned $181,528.43
Investment Strategy
Taking into consideration the current uncertain market conditions, the Brazos County Investment Strategy
will remain biased toward safety of County funds first and foremost. As economists are anticipating a
possible increase in the Fed rate, purchasing securities that would lock in historically low yields for a longer
term would represent a maturity risk. It seems prudent, therefore, to protect County funds by keeping the
majority of available funds in the County's depository where all funds are 110% collateralized. The County
also maintains an investment account with Texpool which, though not collateralized, does provide the safety
of an overnight market. At this time, the County's investment strategy remains unchanged with a
concentration of County funds in the Brazos County Depository.
Vol. 1 /33 v , - 9 11
Summary of Portfolio Changes
The deposit of interest is the only portfolio change to balances at this time and the Weighted Average Maturity
of investments remains at 1 day due to the liquidity of funds invested with TexPool and on deposit at CitiBank of
Texas.
FY 2010 INTEREST RATES AND EARNINGS BY MONTH
YTD TOTALS 2,146.44 179,381.99
Attached are the following reports:
1) Cost Amount Summary of Investments by Fund
2) TexPool Quarter End Activity Report
3) Investments by Fund Group and Strategy Type
To the best of our knowledge the investment portfolio in this report conforms in all respects to the
Investment Policy of Brazos County and is being managed under the investment strategy of said policy as
approved by the Commissioner's Court of Brazos County.
A Ha ilton,Cou Treasurer Date
rri White, Chief Deputy Treasurer Date
Y"Indy Sims, County Judge date
Vol. 133 r.6. c29 7
TexPool
Interest
Cking Acct
Earnings
Interest
Rate
Interest
Credit Rate
October 2009
416.14
0.2095
27,175.71
0.47
November 2009
406.07
0.2112
29,053.67
0.47
December 2009
415.35
0.2090
28,087.54
0.40
Q/E 12/31/2009
1,237.56
0.2099
84,316.92
0.4467
January 2010
323.95
0.1630
32,435.71
0.40
February 2010
271.50
0.1512
30,210.56
0.41
March 2010
313.43
0.1577
32,418.80
0.46
Q/E 03/31/2010
908.88
0.1573
95,065.07
0.4233
YTD TOTALS 2,146.44 179,381.99
Attached are the following reports:
1) Cost Amount Summary of Investments by Fund
2) TexPool Quarter End Activity Report
3) Investments by Fund Group and Strategy Type
To the best of our knowledge the investment portfolio in this report conforms in all respects to the
Investment Policy of Brazos County and is being managed under the investment strategy of said policy as
approved by the Commissioner's Court of Brazos County.
A Ha ilton,Cou Treasurer Date
rri White, Chief Deputy Treasurer Date
Y"Indy Sims, County Judge date
Vol. 133 r.6. c29 7
Voi. 133 Pg. °�
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TEXPOOL QUARTER ENDING 0313112010 ACTIVITY REPORT
FUND 1 - POOLED FUND GROUP
DATE
01/31/10
DESC.
January Interest
GENERALFUND
2 , .78A
$ 323.95
EXPO. COMPLEX
$
TOTAL
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—�0'1,13,
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Z.-3#D,041-73,
02/28110
February Interest
$ 271.50
$
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s 2;340,3 -
4
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$:.:. 2,3 40 , 3 13:23
03/31/10
March Interest
313.43
$
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6213:A�6�
Vol. -- Lv p C2 9 9
INVESTMENTS BY FUND GROUP AND STRATEGY TYPE
FUND 1- POOLED FUND GROUP
General Fund $ 2,340,626.66
Health Endowment Fund $
State Lateral Road $
Courthouse Security $
General Obligation Debt Svc. $
r a
Strate9YvTJ!Pe,s<<ti'ca , DEBTkSERVICEFCINDS
General Permanent Impv. $
Exposition Center Fund $
�$ „s y ,Strategy Type r`„ ��, ;SPECIAL PRibJ &PERM IMP\/ N
4v,.rt xn ,v `Nic S J T 5 4 Y�i- C° 8
Grou "pTotar�` 62,340;626 66'
BOOK VALUE OF ALL INVESTED FUNDS FOR MARCH 2010 $ 2,340,626.66
Vol. Pg. 300