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.CQJLH' COMER(
BRAZOS COUNTY _,�
BRYAN, TEXAS
NOTICE OF MEETING
AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR
SESSION ON 10 NOVEMBER 2009 AT 9:00 A.M. IN THE COMMISSIONERS
COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS
AVENUE, SUITE 106, BRYAN, TEXAS.
1. Invocation and Pledge of Allegiance — Commissioner Peters.
2. Call for citizen's input and/or concerns.
Consider and take action on agenda items 3 — 17:
3. Budget Amendment 08/09 - 57.1 thru 57.3.
4. Budget Amendment 09/10 - 5.1 thru 5.3.
5. Personnel Change of Status.
6. Payment of Claims.
7. Resolution 09 -018 for the pursuit of all Energy Efficiency and Conservation Block
Grants (EECBG) Program funding made available through the American Recovery and
Reinvestment Act (ARRA) of 2009, and allocated by the State Energy Conservation
Office to assist in reaching the County's goals of energy efficiency.
8. Resolution 09 -019 for use of an electronic signature for Judge Sims as the Chief Elected
Officer for the County in conjunction with the County's contract with Justice Benefits,
Inc., and the delegation for use of the electronic signature to the Brazos County Auditor.
Office of the County Judge • 2G65puth Texas A g Suite 3a2 g• • B, ® los 77803 • Fax: (979) 361 -4503
Commissioners Court Agenda
10 November 2009
Page 2
9. Proclamation 09 -027 honoring Bessie D. Johnson in celebration of her 100 birthday.
10. Proposed Brazos County Animal Control Ordinance.
11. Out of state travel request from the Bryan / College Station Metropolitan Planning
Organization (MPO) for Linda LaSut to attend the 2009 Transportation Policy & Finance
Summit in Washington, D.C. Dates of travel are 12/13/09 through 12/16/09.
12. Requisitions for hardware and software necessary to set up the new Magistrates
courtroom, as submitted by the Information Technology Dept.:
a. #00026974 in the amount of $1,405.00 to Government Connection, Inc.;
b. #00026964 in the amount of $3,317.00 to CDW Government, Inc.;
c. #00026898 in the amount of $231.00 to SHI;
d. #00026965 in the amount of $5,475.45 to Government Connection, Inc.;
e. #00026982 in the amount of $2,142.84 to CDW Government, Inc.
f #00026984 in the amount of $2,838.00 to CDW Government, Inc.
g. #00026961 in the amount of $57.88 to Citibank (South Dakota).
13. Tax Refund Applications for the following:
a. Mobile CR Imaging LLC
b. Frank J. & Trisha Jean Scanlin
c. Bryan/College Station Habitat for Humanity
d. Eagle Lawn Care
14. Permission to award Bid 2010 -06, Road Signs and Sign Posts, as follows
Primary: Osburn and Associates
Secondary: Vulcan Industries
15. Manual requisition in the amount of $13,490.00 to Normangee Tractor for the purchase
of a sub - compact tractor, front loader and shredder for the Brazos Center.
16. Copier Lease Amendment with Documation for the 272 " District Court.
17. Right of Way Easement with the City of Bryan for the purpose of installation and
maintenance of utility facilities by BTU for the Brazos County Low Risk Facility on
Sandy Point Road.
18. Announcement of interest items and possible future agenda topics.
19. Call for citizen input and/or concerns.
20. Agency / Board / Committee reports by Court members.
21. Adjourn.
Vol. / a F1 Pg, a/ o
Commissioners Court Agenda
10 November 2009
Page 3
PUBLIC COMMENTS
•
Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to
four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make
comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners
Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section
18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the
power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly,
members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct
themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public
discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are
inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to
leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a
Contempt of Court Citation.
It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any
individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the
honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees,
individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or
any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of
these rules may result in the following sanctions:
1. cancellation of a speaker's time;
2. - removal from the Commissioners Court;
3. a Contempt Citation; and/or
4. such other and/or criminal sanctions as may be authorized
under the Constitution, Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly
posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published
agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court.
However, responses from the County Judge or Commissioners to unlisted public comment topics could become
deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners
Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to
correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future
agenda. See Texas Open Meetings Act §551.042.
The County Administration Building is wheelchair accessible. Handicap parking spaces are available. Any request for sign
interpretive services must be made twyvgooing days bsfgrg r meeting -To make arrang; m � ts, please call (979) 361 -4102. .
vol. dd7l g oS
COMMISSIONERS' COURT
REGULAR MEETING
NOVEMBER 10, 2009
A regular meeting of the Commissioners' Court of Brazos
County, Texas was held in the Brazos County Commissioners
Courtroom in the Administration Building, 200 South Texas
Avenue, in Bryan, Brazos County, Texas, beginning at 9:00 a.m.
on Tuesday, November 10, 2009 with the following members of
the Court present:
Randy Sims, County Judge, Presiding;
Lloyd Wassermann, Commissioner of Precinct 1;
Duane Peters, Commissioner of Precinct 2;
Kenny Mallard, Commissioner of Precinct 3;
Irma Cauley, Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheets contain the names of the citizens and
officials that were in attendance.
Commissioner Peters gave the invocation and then led the
pledge of allegiance.
There was no citizen input /and or concerns.
The Court next considered Budget Amendment #08/09 -57.1
through 57.3 that would reallocate funds for the Law Library,
Veteran's Services, Risk Management, 272 District Court,
County Court at Law #1, County Court at Law #2 and Justice of
the Peace, Precinct 2, Place 1; and transfer funds from
Contingency to Health Department Support. On motion by
Vol / a Page a_ / a
Commissioners Court meeting November 10, 2009 2
Commissioner Peters, seconded by Commissioner Cauley, the
Court voted unanimously to approve the budget amendment as
submitted. A copy each amendment is attached.
The Court next considered Budget Amendment #09/10 -5.1
• through 5.3, which would reallocate funds for the Sheriff's
Office Justice Assistance Grant, Information Technology
Department; transfer funds from General Fund to Capital
Improvement- Brazos Center. On motion by Commissioner Cauley,
seconded by Commissioner Wassermann, the Court voted
unanimously to approve the budget amendment as submitted, a
copy of which is attached hereto.
The Court proceeded to consider the change of status of
employees as submitted on the attached Personnel Action
Requests. On motion by Commissioner Wassermann, seconded by
Commissioner Cauley, the Court voted unanimously to approve
the changes as submitted.
The Court next considered the following Claims as
submitted by the County Treasurer for payment:
7068019 through 7068278
and
7068286 (demand check)
Vol Page 2)3
Commissioners Court meeting November 10, 2009 3
On motion by Commissioner Cauley, seconded by Commissioner
Peters, the Court voted unanimously to approve the Claims as
submitted.
The Court next considered Resolution #09 -018 for the
pursuit of all Energy Efficiency and Conservation Block Grants
(EECBG) Program funding made available through the American
Recovery and Reinvestment Act (ARRA) of 2009, and allocated by
the State Energy Conservation Office to assist in reaching the
County's goals of energy efficiency. On motion by Commissioner
Cauley, seconded by Commissioner Peters, the Court voted
unanimously to adopt Resolution #09 -018 authorizing the County
Judge to pursue all EECBG funding made available through ARRA
and being allocated by the State Energy Conservation Office to
be used to assist in reaching the County's goals of energy
efficiency subject to review by legal counsel. Katie Conner,
County Auditor cautioned the Court that this type of grant can
sometimes be more expensive than the grant itself.
The next matter for consideration was Resolution 09 -019
for use of an electronic signature for Judge Sims as the Chief
Elected Officer for the County in conjunction with the
County's contract with Justice Benefits, Inc. for
reimbursement of expenses for housing inmates who are illegal
aliens. On motion by the County Judge, seconded by
Vol I a k Page a I 1-{
Commissioners Court meeting November 10, 2009 4
Commissioner Peters, the Court voted unanimously to adopt
Resolution 09 -019 and to delegate the use of the electronic
signature to the Brazos County Auditor.
The County Judge read aloud Proclamation #09 -027 honoring
Mrs. Bessie D. Johnson for having reached the century mark and
celebrating her 100 birthday. On motion by Commissioner
Cauley, seconded by Commissioner Peters the Court moved to
express its respect to Mrs. Bessie D. Johnson for having
achieved what so very few do, that being the century mark in
life, for her exemplary service, and for the example she has
set for her community and for all of Brazos County.
The Court next considered the proposed Brazos County
Animal Control Ordinance. On motion by Commissioner
Wassermann, seconded by the County Judge, the Court voted
unanimously to remove this item from the agenda.
The next matter for consideration by the Court was a
request submitted by the Metropolitan Planning Office seeking
approval for out of state travel for Linda LaSut Director of
the Metropolitan Planning Office to travel to Washington D.C.
to attend the 2009 Transportation Policy & Finance Summit
December 13 -15, 2009. On motion by Commissioner Cauley,
seconded by Commissioner Peters, the Court voted unanimously
to grant the request from the Metropolitan Planning Office and
Vol Page 5
Commissioners Court meeting November 10, 2009 5
approved payment of out of state travel expense for Ms. Linda
LaSut.
The Court next considered approval of the following
requisitions for hardware and software necessary to set up the
new Magistrates' courtroom as submitted by the Information
Technology Department:
a. #00026974 - $1,405.00 to Government Connection, Inc.,
for Desk top with keyboard & mouse
b. #00026964 - $3,317.00 to CDW Government, Inc., for lap
top computer, docking station, case, monitor and
software
c. #00026898- $231.00 to Software House International
for sound grabber microphone
d. #00026965- $5,475.45 to Government Connection for
Video Conference system
e. #00026982- $2,142.84 to CDW Government, Inc. for
projector System
f. #00026984- $2,838.00 to CDW Government, Inc. for VOIP
Telephone system
g. #00026961- $57.88 to Citibank (South Dakota) for
software
On motion by Commissioner Mallard, seconded by Commissioner
Cauley, the Court voted unanimously to approve the previously
noted requisitions.
The next matter for consideration was approval of tax
refund applications from the following individuals and /or
companies:
Vol .? a Fs Page a► 49
Commissioners Court meeting November 10, 2009 6
a. Mobile CR Imaging LLC, over payment $197.26
b. Frank J. & Trisha Jean Scanlin, over payment $224.00
c. Bryan /College Station Habitat for Humanity, over
payment $12.17
d. Eagle Lawn Care, over payment $4,732.74
On motion by Commissioner Wassermann, seconded by Commissioner
Peters, the Court voted unanimously to approve the tax refund
applications.
The Court next considered awarding Bid No. 2010 -06, Road
Signs and Sign Posts. Charles Wendt, Assistant Purchasing
Agent, made the following recommendations:
Primary - Osburn and Associates
Secondary - Vulcan Industries
On motion by Commissioner Cauley, seconded by Commissioner
Wassermann, the Court voted unanimously to accept the
recommendation of the Assistant Purchasing Agent and award the
contract as noted above. A copy of the bid tabulation is
attached.
The next matter for consideration was a manual
requisition in the amount of $13,490.00 to Normangee Tractor
for a Kubota tractor, a Kubota loader and a Bush Hog Shredder.
On motion by Commissioner Cauley, seconded by Commissioner
Peters, the Court voted unanimously to approve the
requisition.
Vol a Page 2-1
Commissioners Court meeting November 10, 2009 7
The Court next considered a Copier Lease Amendment with
Documation for the copier in the 272 District Court. This
amendment will insure that terms and conditions of the copier
lease will be in the best interest of the county. On motion
by Commissioner Cauley, seconded by Commissioner Peters, the
Court voted unanimously to approve the Copier Lease Amendment.
A copy is attached.
The next matter for consideration was a right -of -way
easement with the City of Bryan for the installation and
maintenance of utility facilities by BTU for the Brazos County
Low Risk Facility on Sandy Point Road. On motion by
Commissioner Cauley, seconded by Commissioner Peters, the
Court voted unanimously to approve the right -of -way easement.
Under announcement of interest items and possible future
agenda topics the following spoke:
Commissioner Mallard
a) Yesterday a group he was with met with Dell
Computers. They have started a clinic that
includes approximately 10,000 employees.
Commissioner Wassermann
a) He met with Sheriff's department personnel
on the animal control ordinance. Thy want a
few changes and have asked that we have two
public hearings for input. -One on the south
end of the county and one on the north end.
The ordinance was placed on the website on
Thursday, November 5, 2009 and as of yet, no
comments have been posted.
Vol I a-y Page
Commissioners Court meeting November 10, 2009 8
Under citizen input and /or concerns, the following
spoke:
Sheriff Chris Kirk
a) There were 506 inmates in jail, 39 are out
of county, 58 have monitors and 48 are
pending for monitors.
Under Agency /Board /Committee reports by Court members,
the following spoke:
Commissioner Mallard
a) Had a teleconference last Friday on the issue of the
High Speed Rail.
County Judge
a) There is a workshop at 10:00 a.m. today on culverts
and mailbox regulations.
There being no further business to come before the Court,
the meeting was adjourned.
Vol I air Page
The foregoing minutes of the Commissioners Court meeting held
November 10, 2009 have been examined and are approved in open
Court this the , f&- day oft nuc r., / , 2010, in Bryan,
Brazos Count exa,.
Randy Sirs Lloyd assermann
County udge Commissioner, Precinct 1
4 � ►1
Duane Peters Kenny M.1 -rd
Commissioner, Precinct 2 Commissi• Prec1 \ct 3
Age
Pe
I a Ca ey
Commissi• -r,- nct 4
Attest:
a -n McQueen �? 1
County Clerk / d'
-
Vol td- Sr Page g
BRAZOS COUNTY COMMISSIONERS COURT
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BRAZOS COUNTY COMMISSIONERS COURT
Meeting on / rkka yi" -t--) /a , 2009 @ 9 1 0 U
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PAGE of o_
Vol. Ia Pg. a2-a-
BRAZOS COUNTY, TEXAS 4t
BUDGET AMENDMENT(S) FOR THE 2008 -2009 BUDGET YEAR
NO. 08/09 — 57.1 thru 57.3
On this the 10 day of November 2009 at a regular meeting of the Commissioners' Court, the
following members were present:
A. Randy Sims, County Judge, Presiding
Lloyd Wassermann, Commissioner, Precinct 1
E. Duane Peters, Commissioner, Precinct 2
G. Kenny Mallard, Commissioner, Precinct 3
Irma Cauley, Commissioner, Precinct 4
Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 10 November 2009 the Court heard and approved a budget amendment for
the 2008 -2009 budget year for Brazos County, Texas; and
WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen
conditions which could not be reasonably included in the original budget adopted 19 September 2008, the
following amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 10 day of November 2009.
THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
/ 1
By:
Randy Si • s, County Judge
Original: County Clerk's Office and
attached to the original budget
Copies: County Auditor
County Treasurer
County Budget Officer
Commissioners' Court Minutes
Vol. _ -- Pg.—
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 08/09 - 57.1
11/10/2009
FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
0100 11001500 61130000 CR Contingency - General Fund 3,054.00
0100 26002000 72090000 CR Auditor - External 2,200.00
0100 26002000 61880000 DR Utilities 3,024.00
0100 26002000 60620000 DR Postage 1,445.00
0100 26002000 61740000 DR Telephone 785.00
General Fund Contingency & Health Department Support:
To reallocate funds to allow for the payment of various expenses for fiscal year 2009.
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Vol. 1 a-8 Pg. 0 a `F
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 08/09 - 57.2
11/10/2009
FUND DIV ACCT PROD DR/CR ACCOUNT NAME Increase Decrease
1500 52000100 67203000 CR Minor Computer Hardware 1,706.00
1500 52000100 61620000 DR Subscriptions & Publications 1,706.00
Law Library:
To reallocate funds to allow for the payment of subscriptions & publications.
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Vol. I a S Pg. ads
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 08/09 - 57.3
11/10/2009
FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
0100 10002000 65200000 CR Copier Maintenance 8.00
0100 10002000 51730000 DR Cell Phone Allowance 8.00
0100 12500100 53101000 CR Flex Benefit Admin. Fee 45.00
0100 12500100 51940000 DR Comp. Leave Pay 45.00
0100 22100100 61110000 CR Conference & Seminar Fees 365.69
0100 22100100 61900000 CR Visiting - Court Reporter 145.00
0100 22100100 61931000 CR Visiting Judge 705.64
0100 22100100 53101000 CR Flex Benefit Admin. Fee 548.83
0100 22100100 53100000 CR Social Security 184.93
0100 22100100 53320000 CR Employee Dental Insurance 96.39
0100 22100100 53800000 CR Workers' Comp. 6.83
0100 22100100 51642000 DR Visiting Bailiffs 2,053.31
0100 23000100 53300000 CR Employee Health Insurance 356.42
0100 23000100 51642000 DR Visiting Bailiffs 356.42
0100 23100100 53300000 CR Employee Health Insurance 132.66
0100 23100100 51641000 DR Visiting Judges 132.66
0100 24201100 53300000 CR Employee Health Insurance 1,034.11
0100 24201100 51940000 DR Comp. Leave Pay 1,034.11
Veteran's Services:
Risk Management:
1 172nd District Court:
County Court at Law #1:
County Court at Law #2:
Justice of the Peace, Pct. #2 -1:
To reallocate funds to allow for the accrued salary, accrued cell phone allowance, end of year comp. time
Ind vacation time payout for fiscal year 2009.
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2009 -2010 BUDGET YEAR
NO. 09/10 — 5.1 thru 5.3
On this the 10 day of November 2009 at a regular meeting of the Commissioners' Court, the
following members were present:
A. Randy Sims, County Judge, Presiding
Lloyd Wassermann, Commissioner, Precinct 1
E. Duane Peters, Commissioner, Precinct 2
G. Kenny Mallard, Commissioner, Precinct 3
Irma Cauley, Commissioner, Precinct 4
Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 10 November 2009 the Court heard and approved a budget amendment for
the 2009 -2010 budget year for Brazos County, Texas; and
WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen
conditions which could not be reasonably included in the original budget adopted 21 September 2009, the
following amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 10 day of November 2009.
THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
By: ,
Randy S s, County Judge
Original: County Clerk's Office 'and
attached to the original budget
Copies: County Auditor
County Treasurer
County Budget Officer
Commissioners' Court Minutes
Vol. I a i p 9..3-7
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 09/10 - 5.1
11/10/2009
FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
3000 288000 67286000 CR Equipment - Other 5,000.00
3000 288000 60500000 DR Office Equipment 5,000.00
Sheriffs Office - Justice Assistance Grant:
To reallocate funds to for the purchase of 28 digital cameras and accessories.
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Vol. 1 ir Pg. F
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 09110 - 5.2
11/10/2009
FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
0100 14000100 67203000 CR Minor Computer Hardware 8,313.45
0100 14000100 67281000 DR Equipment - Electronic 5,475.45
0100 14000100 80294000 DR Equipment - Telephone 1,173.00
0100 14000100 80205000 DR Network Costs 1,665.00
Information Technology:
To reallocate funds to for the purchase of hardware and software necessary for the new Magistrate 2 position and
associated bailiff and court coordinator.
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Vol. 1at Pg. 2.27
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 09/10 - 5.3
11/10/2009
FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
0100 36500100 65400000 CR Grounds Maintenance 200.00
0100 91110000 DR Transfer to Capital Improvement Fund 200.00
4500 49028000 CR Transfer from General Fund 200.00
4500 63000500 80286000 DR Equipment - Other 200.00
Capital Improvement Fund - Brazos Center:
To transfer funds from General Fund to Capital Improvement Fund for the purchase of a new tractor for Brazos Center.
The State contract price of the tractor increased from $13,290.00 to $13,490.00.
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Vol. Pg.
PERSONNEL
CHANGE OF STATUS REQUESTS r
Commissioner Court Date: November 10, 2009 L/
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting Employee Request Action Requested
Request(s) Applies To
County Attorney Jadlowski, Christopher Supplement Increase
IT Gilmore, Charley New Hire
Juvenile Services Billinghurst, Andrew New Hire
Sharp, Rhonda New Hire
Approved in Commissioners' Court: November 10, 2009:
County Judge's or Commissioner's Signature: 7
t 9 9
(This Copy to be attached so jar Pg. 3
' " c .'
BRAZOS COUNTY
BRYAN. TEXAS
RESOLUTION
WHEREAS, Congress passed the American Recovery and Reinvestment Act (ARRA) of 2009 and the President signed
into law on February 17, 2009 to stimulate the economy and create jobs; and
WHEREAS, ARRA included $3.2 billion in fording for the Energy Efficiency and Conservation Block Grants (EECBG)
Program authorized in Title V, Subtitle E of the Energy Independence and Security Act (EISA) and signed into law on
December 19, 2007; and
WHEREAS, the purpose of the EECBG program is to (1) reduce fossil fuel emissions in a manner that is
environmentally sustainable, and to the maximum extent practicable, maximizes benefits for local and regional
communities; (2) to reduce the total energy use of eligible entities; and (3) to improve the energy efficiency in the
building sector, the transportation sector and other appropriate sectors; and
WHEREAS, Brazos County is a county with limited financial resources and desires to support the development of energy
efficiency programs; and
WHEREAS, Brazos County accepts its allocation and may also accept additional funds that may become available at a
later date; and
WHEREAS, Brazos County has developed or is interested in developing an EECBG project, which is sustainable and has
measurable energy savings, job creation and economic stimulus effects into the County; and
WHEREAS, Brazos County is determined to support energy efficiency projects that leverage federal funds with other
public and private resources, including coordinated efforts involving other Federal programs targeting community
development and
WHEREAS, Brazos County intends to comply with all agreed upon contractual requirements of ARRA, the EECBG
program and other federal and state law.
NOW, THEREFORE, BE IT RESOLVED that
1. Brazos County, through the County Administrator, pursue all EECBG funding made available through ARRA and
being allocated by the State Energy Conservation Office to be used to assist in reaching the County's goals of
energy efficiency.
2. Brazos County, continue its commitment toward energy efficiency for the citizens of Brazos County and all of
Texas.
ADOPTED ITHS U DAY OF 1 s - 2009.
-2
,dy mis
County Judge
%OL L (
amt.
Commissioner Lloyd Wassermann Commissioner Duane Peters
Precinct 1 Pr- '„ 2
•
allra
e _ /. •
Commissioner y Mallard ommsssi Caine,
Precis t 3 Precinct 4
ATTEST:
VoI. i �� Pg.
Karen a3 D-
c ar L '
aren McQueen
County Clerk Resolution #09 -018
li 11161
BRAZOS COUNTY
BRYAN. TEXAS
RESOLUTION
In conjunction with the contract which the Commissioners' Court of BRAZOS COUNTY, TEXAS has entered
into with Justice Benefits, Inc. to assist with obtaining maximum compensation with regard to the federal alien
inmate assistance program, the court is now aware that the program requires that all reporting to the federal
government and all funding from the federal government will take place via electronic media The Court is now
aware that such filing and receipt will require the electronic signature of the "CEO" (chief elected officer) for
the County. The CEO for the County is recognized by the Criminal Justice Department to be Randy Sims,
County Judge. Therefore:
WHEREAS, the Commissioners' Court recognizing the need for the County to have the flexibility to
communicate electronically with the Federal Department of the Criminal Justice, does authorize the County
Judge to do so through the use of providing electronic signatures for the Alien Assistance Program; and
WHEREAS, the Commissioners' Court does further acknowledge that in order to insure that timely
filing of information with the Federal Department of the Criminal Justice will require the CEO to delegate
responsibility for the use of the application of the accepted electronic signature, does hereby grant the CEO the
ability to delegate such authority to the Brazos County Auditor; and
WHEREAS, the Commissioners' Court does further acknowledge that in order to insure that timely
acceptance of funds with the Federal Department of the Criminal Justice will require the CEO to delegate
responsibility for the use of the application of the accepted electronic signature, does hereby grant the CEO the
ability to delegate such authority to the Brazos County Auditor;
NOW, THEREFORE, KNOW ALL MEN BY THESE PRESENT the Commissioners' Court does
require that subsequent to such use of the electronic signature of the CEO, the County Auditor's Office will
submit to the County Judge for review and examination a recap summarizing the purpose of the information
transmitted and the funding anticipated.
DATED this the Tenth (10 day o�vember, 2109.
dy Sims
•.unty Judge
Commissioner Lloyd Wassermann Commissioner Duane Peters
Precinct 1 Precinct 2
Commissioner I nny Mallard ` Commissioner auley
Precinct 3 Precinct 4
ATTEST:
i AL L.. - Vol. d P 2 33
Karen McQueen
County Clerk Resolution NO9 -019
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i p-7.- _ RENTOR: DOCUMAnoN
*vz4Tio
Offices
San Antonio • Austin • B yan/College Station
Kowitle • The Woodlands • Dallas/Ft Worth • Waco
Business Technology Integration. 1-888 -201 -8431
, DOCU MANAGE RENTAL AGREEMENT •
CLIENT INFORMATION f
BIII To Full Customer Legal Name Contact Person Installation Site Key Operator
Brazos County 272 District Court .
Steel Address Title TDB
300 E. 26th Street Suite 207
Box/Suite/Routing Telephone 6 Telephone It
. 979 -361 -4219
City State Zip Code Facsimile Facsimile#
Bryan Tx 77803
Installation Address (if different from above) email email .
RENTAL EQUIPMENT INFORMATION
Quantity Make Item Description (or Accessories)
1 1 Ricoh MP 3350SPF w /finisher
2
3
4 '
5
6
Rental Payment $190.00 Rental Term (Months) 60 Security Deposit $0.00
Rental Payment Frequency Monthly Image Meter Read Frequency (QUARTERLY unless otherwise indicated) • Quarterly
Black Image Monthly Allowance 3,334 Excess Images Over Allowance (each) $0.0120
Color Image Monthly Allowance 0 Excess Images Over Allowance (each) $0.0000
Scan Image Monthly Allowance 0 Excess Images Over Allowance (each) $0.0000
Linear Feet Monthly Allowance 0 Excess Linear Feet Over Allowance (each) $0.0000
Copier Engine Consumable Supplies included Unless Othenvlse Indicated Excludes Throughput Stocks & Staples Excludes Fax Supplies & Service.
BLACK Su • • lies Included ❑ No COLOR Su • • Ties included ❑ No
AGREEMENT NUMBER All amounts exclusive of applicable taxes. SALES REPRESENTATIVE
THIS AGREEMENT CANNOT BE TERMINATED EARLY. Joe Carver
Tams and Conditions on reverse side. Other Agreed Upon Addendum(s) Include:
la En la
Meter Request Ran Meter Contact email Fax#
CUSTOMER ACCEPTANCE RENTOR ACCEPTANCE ' " • ?
•
Company Norm: :AV ZOS CO I a_ • Renton DOCUMAnON, Inc.
/�, / ims - II= Br
�e��— //l Signature:
Title: Cou a s Jude Date: 1011SiO4 Trite: Co •orate Officer Dom:
,: GUARANTY .
The undersigned unconditionally jointly, severally, and personally guarantee prompt payment of all the Customers obligations. The Rentor Is not required to proceed against the Customer or enforce
other remedies before proceeding against me/us. Uwe waive notice of acceptance and all other notices or demand of any kind to which Vwe may be entitled..Uwe consent to any extensions or
modifications granted to the Customer and the release and/or compromise of any obligations of the Customer or any other guarantors without releasing melus from my lour obligations. This is a
continuing guaranty and will remain In effect in the event of my /our death and may be enforced by or for the benefit of any assignee or successor of the Realtor. Uwe agree all jurisdiction and costs
reimbursements as stated In paragraph 17 on the reverse also apply to merits.
By (Please Print): By (Please Prim):
Signature: Date: Signature:
Date:
DELIVERY AND ACCEPTANCE
Equipment has been received, put In use, is in good working order and is satisfactory. All conditions end toms of this agreement have been reviewed, acknowledged and are now inevocable and
unconditional.
— Pg.
a
Signatunn Date:
•
•
RENTOR: DOCUMATION OF EAST TEXAS, INC.
4700 Elmo weedon Rd., Suite 108
• College Station, TX 77840
• T. 979.731.8500
`mew Ideas, New Solutions. F. 979.731.8588
DOCUvIANAGE RENTAL AGREEMENT
MUNICIPALITIES ADDENDUM ,
ADDENDUM to the RENTAL AGREEMENT originally signed by Customer on / / with a Rental Payment of $
1. CUSTOMER COVENANTS. Customer covenants and warrants:
A. It has, in accordance with the requirements of law, fully budgeted and appropriated sufficient funds for the current budget year to
make the payments scheduled to come due and to meet its other obligations under the Agreement and such funds have not been
expended for other purposes; and
B. There is no action, suit, proceeding or investigation pending, or threatened in any court or other tribunal or competent jurisdictioh,
state or federal or before any public board or body, which in any way would (a) restrain or enjoin the delivery of the Agreement or the
ability of the Customer to make its Base Payments (as set out above); (b) contest or affect the authority for the execution or delivery of,
or the validity of, the Agreement; or (c) contest the existence and powers of the Customer, nor is there any basis for any such action,
suit, proceeding or investigation; and
C. The equipment will be operated and controlled by the Customer and will be used for essential govemment purposes and will be
essential for the term of the Agreement.
D. Customer has not previously terminated a agreement for non - appropriation, except as specifically described in a letter appended
hereto.
2. NON APPROPRIATION. In the event Customer is in default under the Agreement because:
•
A. Funds are not appropriated for a fiscal period subsequent to the one in which the Agreement was entered into which are sufficient
to satisfy all of Customer's obligations under the Agreement during said fiscal period.
B. Such non - appropriation did not result from any act or failure to act of customer.
C. Customer has exhausted all funds legally available for all payment due under the Agreement.
D. There is no other legal procedure by which payment can be made to Rentor.
Then, provided that Customer has given Rentor written notice of the occurrence of paragraph 1. above thirty (30) days prior to such
occurrence; Rentor has received a written opinion from Customers counsel verifying the same within ten (10) days thereafter; and the
Customer does not directly or indirectly purchase, rent or in any way acquire any services or equipment supplied or provided for
hereunder, upon receipt of the equipment delivered to a location designated by Rentor, at Customer's expense, Rentors remedies for
such default shall be to terminate the Agreement at the end of the fiscal period during which notice is given; retain the advance
payments, if any; and /or sell, dispose of, hold, use or rent the equipment as Rentor in its sole discretion may desire, without any duty
to account to Customer.
3. SIGNATURES. Each signor (two if monthly payment exceeds $1,200.00) warrants that he /she is fully conversant with the
goveming relevant legal and regulatory provisions and has full power and authorization to bind Customer. Signor(s) for Customer
further warrant(s) its governing body has taken the necessary steps; including any legal bid requirements, under applicable law to
arrange for acquisition of the Equipment; the approval and execution has been in accordance with all applicable open meeting laws;
and that a resolution of the governing body of Customer authorizing execution of the Agreement has been duly adopted and remains in
full force and effect.
•
CUSTOMER ACCEPTANCE CUSTOMER ACCEPTANCE
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FINAL ACCEPTANCE IS AT THE SOLE DISCRETION OF A DOCUMATION CORPORATE OFFICER.
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FINAL ACCEPTANCE IS AT THE SOLE DISCRETION OF A DOCUMAnoN CORPORATE OFFICER.
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Company Name: S n - DOCUMATION OF EAST TexAS, INC.
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