HomeMy WebLinkAbout2003-10-21-6:30PM-REGULAR
T H E C I T Y O F
B TEXAS y
P.O. BOX 1000 • BRYAN. TEXAS 77805' • (979) 209-5000
July 24, 2003
Mr. Richard F. Vance
County Engineer
Brazos County
2617 Highway 21 West
Bryan, Texas 77803
Dear Mr. Vance:
Thank you for your letter dated July 23, 2003, regarding the installation of a water line on
Rabbit Lane. Our City Manager, Mary Kaye Moore, shared the letter with me. You are
correct as City crews were installing the line to make service improvements in that area
Please except my apology as our crews jumped ahead of the process.. While they had good
intentions, they failed to notify the County and follow protocol. Unfortunately, we do not
have a good excuse for such an error.
Our engineering staff will provide you the appropriate documentation so that you can
provide the necessary review.: Additionally, our crews will work with you so that you are
comfortable with compaction, back filling, and other construction-related issues. I also
understand that one of our engineers, Jayson Barfknccht, has visited with Ray Crow, with
the County's Road and Bridge Department, about the road surface to assure him that we
will repair the road, if we damage it. We attempt to produce quality work with all our
projects, and this project should be no exception.
You undoubtedly are aware of the benefits the new water line will bring to the area. A
two-inch line is being replaced with an eight-inch line, which will provide better service
when completed, and serve the area well into the future.
Again, I apologize for this oversight. Please know that we have re-evaluated and improved
our internal policies to prevent such errors in the future. If you have additional questions
or concerns, please contact me at 209.-S 100, or Lawrence Carter (Water Services Manager)
at 209-5900, or Jayson Bartknecht (Civil Engineer) at 209-5010.
Sincerely,.
Hugh R. Walker
Deputy City Manager
xc: Mary Kaye Moore, City Manager
Lawrence Carter, Water Services Manager
Linda G. Huff, City Engineer
Jayson Bartknecht, Civil Engineer
VOL 0 PAGE I S5
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By: 71~h --.DEPUTY
NOTICE OF MEETING
AND AGENDA
BRAZOS COUNTY COMMISSIONERS LOUR
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR
SESSION ON 21 OCTOBER 2003 AT 6:30 P.M. IN ROOM 102 OF THE BRAZOS CENTER,
3232 BRIARCREST DRIVE, BRYAN, TEXAS.
1: Invocation and Pledge of Allegiance - Commissioner Cauley.
2. Call for citizen's input and/or concerns.
Consider and take action on agenda items 3-19
3. Budget Amendments 03/04-2.1 thru 03/04-2.4
4. Payment of Claims.
3: Personnel Change of Status
6. Approval of Contract with the Arts Council of Brazos Valley for FY 2004.
7. Approval of Report on Delinquent Property Tax Collections for Brazos County.
8. Request by Commissioner Mallard for approval of out of state travel to attend meetings
concerning the High Speed Rail in Washington D.C.on 27-29 October 2003.
9. Request by Rhonda Gilchrist for approval of out of state travel for Michelle Fecowycz and
Ericka Alexander to travel to North Carolina to train for the "Girls on the Run Program" on
9-11 November 2003.
10. Request by Juvenile Services Department for renewal of the building lease agreement with
Lucille Varisco and the Estate of Brazos A. Varisco for office space in the Old City National
Bank Building.
11. Request by James Morrow, Constable Pct. 1, for approval to appoint Michael Gomez as a
non-paid Deputy Constable for Pct. 1.
V00+ 1 PAGE I
Commissioners Court Agenda
21 October 2003
Page 2.
12. Request by Janice McKean to transfer $4481.00 from the Brazos Center's 2003 Grounds
Maintenance Account (710800) to the 2003 Building Maintenance Account (650500) for
payment to Swoboda Tile.
13. Request by Janice McKean for approval of the payment authorization to Swoboda Tile in the
amount of $4480.65 for installation of tile flooring around the perimeter of the Brazos
Center's Assembly 1 room plus labor to remove old tile.
14. Request by Wayne Thompson, Constable Pct. 3, to change cellular phone services from
Cingular Wireless to Verizon.
15. Approval of the County Treasurer's Investment Report for the quarter ending 09/30/2003.
16. Approval of the following blanket purchase orders:
a. Quick Delivery $3000.00-(District Clerk) e. Tops Printing - $1000.00 (Emergency
b. Scott& White Clinic - $2000.00 (Risk Mgmt) Mgmt)
c. Bobbitt Medical - $500.00 (Risk Mgmt) f. Metrocall Pagers - $650.00 (Juvenile)
d. Quick Delivery - $1000.00 (Emergency Mgmt) g. Metrocall Pagers - $3000.00 (Juvenile)
17. Recommendation by Purchasing to re-award Bid #2003-043 to second low bidder, Lone Star
Uniforms, for Sheriffs Office.
18. Request by Purchasing for approval of the Joint Exercise of Powers Agreement and
Membership Agreement between Brazos County and the National Joint Powers Alliance. This
will allow Brazos County to use.nationally negotiated contracts for a wide variety of items.
19. Approval of request for renewal of Bid 42003-006R for Transportation of Deceased to Medical
Examiner to Daniel & Son Funeral Home.
20. Announcement of interest items and possible future agenda topics..
21. Call for citizen input and/or concerns.
22. Agency / Board / Committee reports by Court members.
23. Adjourn.
The Brazos Center is wheelchair acccssible. Handicap parking spaces are available. Any request for sign interpretive services must
be made two business days before the meeting. To make arrangements, call (979) 3614102.
VOLTj PAGE 16~
COMMISSIONERS' COURT
REGULAR MEETING
OCTOBER 21, 2003
A regular meeting of the Commissioners' Court of Brazos
County, Texas was held in the Brazos Center in Bryan, Brazos
County, Texas, beginning at 6:30 p.m. on Tuesday, October 21,
2003 with the following members of the Court present:
Randy Sims, County Judge, Presiding;
Tony Jones, Commissioner of Precinct 1;
Duane Peters, Commissioner of Precinct 2;
Kenny Mallard, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheet contains the names of the citizens and
officials that were in attendance.
Commissioner Cauley gave the invocation and led the
pledge of allegiance.
There was no citizen input/and or concerns
The Court next considered Budget Amendment #03/04-2.1
through 2.4 that would reallocate funds for the Certificate of
Obligation Issue, Commissioners Court and Sheriff; transfer
funds from Contingency to Justice of the Peace, Precinct 3.
On motion by Commissioner Cauley, seconded by Commissioner
Peters, the Court voted unanimously to approve the budget
amendment as submitted, a copy of which is attached.
VOL 41 PAGE 9 ~g
Commissioners Court meeting October 21, 2003 2
The Court next considered the following Claims as
submitted by the County Treasurer for payment:
20046741 through 20046958
On motion by Commissioner Cauley, seconded by Commissioner
Peters, the Court voted unanimously to approve the Claims as
submitted. The Treasurer noted that numbers 20046741 through
20046761, were for travel advances.
The Court proceeded to consider the change of status of
employees as submitted on the attached Personnel Action
Requests. On motion by Commissioner Peters, seconded by
Commissioner Cauley, the Court voted unanimously to approve
the changes as submitted.
The next matter before the Court was approval of a
Contractual Agreement between Brazos County and the Arts
Council of Brazos Valley to provide assistance to local arts
organizations for arts related programs and scholarships for
young people. The cost to Brazos County will be $18,500.00.
The term of the contract is for twelve (12) months commencing
on October 1, 2003 and terminating September 30, 2004. On
motion by Commissioner Mallard, seconded by Commissioner
Peters, the Court voted unanimously to enter into contractual
agreement with the Arts Council of Brazos Valley. A copy of
the contractual agreement is attached.
VOL ' I PAGE 5q
Commissioners' Court meeting October 21, 2003 3
The Court next heard a presentation of the quarterly
delinquent tax report presented by Shelburne Veselka,
representative of McCreary, Veselka, Bragg & Allen, P.C.
Attorneys at Law. On motion by the County Judge, seconded by
Commissioner Peters, the Court voted unanimously to approve
the report.
The next matter for consideration by the Court was a
request submitted by Commissioner Mallard seeking approval for
out of state travel for him to attend meetings concerning the
High Speed Rail in Washington D. C. on October 27-29, 2003. On
motion by Commissioner Mallard, seconded by the County Judge,
the Court voted unanimously to remove this item from the
agenda.
The next matter for consideration by the Court was a
request submitted by Rhonda Gilchrist, Director of Juvenile
Services seeking approval for out of state travel for Michelle
Fecowycz and Ericka Alexander to attend the "Girls on the Run
Program" in North Carolina November 9 through 11, 2003. On
motion by Commissioner Cauley, seconded by Commissioner
Mallard, the Court voted unanimously to grant the request from
the Director of Juvenile Services and approved payment of out
of state travel expense for Ms. Fecowycz and Ms. Alexander.
The Court next considered renewal of a lease agreement
VOL 4 PAGE II0
Commissioners' Court meeting October 21, 2003 4
between Brazos County and Lucille Varisco and estate of Brazos
A. Varisco of Brazos County for rental of the old City
National Bank Building located at 301 North Main Street, in
Bryan, Texas, for the use by the Juvenile Services Department.
Term of the lease is for the period of one year commencing on
October 1, 2003 and ending on September 30, 2004. The County
agrees to pay to the Varisco Estate the amount of one thousand
seven hundred dollars ($1,700.00) per month. On motion by
Commissioner Cauley, seconded by Commissioner Peters, the
Court voted unanimously to renew the lease agreement between
Brazos County and Lucille Varisco and estate of Brazos A.
Varisco. A copy of the Lease Agreement is attached.
The Court next considered a request from Constable
Precinct 1, James Marrow, to appoint Michael Gomez as unpaid
Deputy Constable. On motion by Commissioner Jones, seconded
by Commissioner Peters, the Court voted unanimously to approve
the request from Constable Marrow to appoint Michael Gomez as
unpaid Reserve Deputy Constable subject to appointment being
within the allotted number of deputies.
The next matter before the Court was a request by Janice
McKean to transfer $4,481.00 from the Brazos Center's 2003
Grounds Maintenance Account (710800) to the 2003 Building
Maintenance Account (650500) for payment to Swoboda Tile. On
VOL 4 1 PAGE I to I
Commissioners' Court meeting October 21, 2003 5
motion by the County Judge, seconded by Commissioner Cauley,
the Court voted unanimously to approve the request.
The Court next considered another request by Janice McKean
to approve the payment authorization to Swoboda Tile in the
amount of $4,480.65 for installation of tile flooring around
the perimeter of the Brazos Center's Assembly 1 room plus labor
to remove old tile. On motion by the County Judge, seconded by
Commissioner Cauley, the Court voted unanimously to approve the
request.
The next matter before the Court was a request by
Constable Wayne Thompson to change cellular phone service
provider for his department from Cingular to Verizon. On
motion by Commissioner Mallard, seconded by Commissioner
Peters, the Court voted unanimously to approve the request.
On motion by Commissioner Peters, seconded by
Commissioner Cauley, the Court voted unanimously to receive,
approve and order filed as submitted the Treasurer's
Investment Report Quarter end September 30, 2003. A copy of
which is attached to and made a part of these minutes.
The Court proceeded to consider the following blanket
Purchase Orders:
Quick Delivery District Clerk $3,000
Scott and White Risk Management $2,000
Bobbitt Medical Risk Management $500
Quick Delivery Emergency Man $1,000
VOL 44 PAGE i ~a
Commissioners' Court meeting October 21, 2003 6
Tops Printing Emergency Man $1,000
Metrocall Pagers Juvenile Services $650
Metrocall Pagers Juvenile Services $3,000
On motion by Commissioner Peters, seconded by Commissioner
Mallard, the Court voted unanimously to approve the Blanket
Purchase Orders as submitted.
The next matter before the Court was a recommendation by
Purchasing to re-award bid #2003-043 to the second low bidder,
Lone Star Uniforms, for the Sheriff's Office. This is
necessitated due to the low bidder going out of business as of
December 1, 2003. On motion by Commissioner Peters, seconded
by Commissioner Jones, the Court voted unanimously to award
the bid to Lone Star Uniforms. A copy of the bid tabulation
is attached.
The Court next considered a request by Purchasing for
approval of the Joint Exercise of Powers Agreement and
Membership Agreement between Brazos County and the National
Joint Powers Alliance. This will allow Brazos County to use
nationally negotiated contracts for a wide variety of items.
There is a $10 fee. On motion by Commissioner Peters,
seconded by Commissioner Mallard, the Court voted unanimously
to approve both agreements. A copy of each is attached.
The next matter before the Court was the renewal of Bid
2003-006R for Transportation of Deceased to medical Examiner
VOL___~J_ PAGE 1&3
Commissioners' Court meeting October 21, 2003 7
awarded to Daniel and Son Funeral Home. The term of the
contract is from November 1, 2003 through November 1, 2004.
On motion by Commissioner Cauley, seconded by Commissioner
Peters, the Court voted unanimously to approve the renewal.
There was no announcement of interest items and possible
future agenda topics.
Under call for citizen input and/or concerns, the
following spoke:
a) Ernie Laney, Director of the Information Technology
Department, informed everyone that Duane Junek is in
stable condition after his fall. He may need a second
blood transfusion and will announce the date of the
blood drive should an employee like to donate.
b)Rhonda Gilchrist, Director of Juvenile Services,
complained of problems with the building shifting thus
causing some doors to not close or lock. She asked
for help. Commissioner Jones said that they were
working on the problem and will try to get the County
Attorney involved with legal proceedings.
Under Agency/Board/Committee reports by Court members,
the following spoke:
Commissioner Mallard
He and Commissioner Jones attended an Intergovernmental
meeting today and discussed the retreat that
representatives of the two cities attended. They
discussed having another one sometime soon. They
discussed health insurance but no decision has been
reached.
County Judge
a) He and Commissioner Jones went to a TxDOT meeting in
Brenham. They discussed bringing radar to Easterwood
VOL ~R PAGE 1
Commissioners' Court meeting October 21, 2003 8
Airport. It would make it safer and be a good upgrade
for the airport.
b) He attended a Big 8 RC&D meeting. Former County
Commissioner, Walter Wilcox was honored for his work.
There being no further business to come before the
Court, the meeting was adjourned.
VOL_ PAGE
The foregoing minutes of the Commissioners Court meeting held
October 21, 2003 have been examined and are approved in open
Court this the oPq 7 day of 20* in Bryan,
Brazos County, Texas,
CX~n
Eric Caldwell
Randy S' As
Count Judge Commissioner, Precinct 1
Duane Peters Kenny Malla
Commissioner, Precinct 2 Commissioner, Precinct 3
rey Caul y, Jr.
Commissioi er, Precin
Attest:
Ka en McQueen
County Clerk
VOL 41 PAGE I (n ~t
BRAZOS COUNTY COMMISSIONERS COURT
MEETING ON P003 2003 AT J~ 0 ~m
Nam Organization/Department
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At 7
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VOL 49 PAGE 10
BRAZOS COUNTY COMMISSIONERS COURT
MEETING ON 2003 AT ---gym
Name Organization/Department
VOL 47 PAGE I (Dg
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2003-2004 BUDGET YEA
NO. 03/04-2.1 thru 03/04-2.4
On this the 21'h day of October 2003 at a regular meeting of the Commissioners' Court, the following
members were present:
Randy Sims, County Judge, Presiding
Tony Jones, Commissioner, Precinct 1
E. Duane Peters, Commissioner, Precinct 2
G. Kenny Mallard, Commissioner, Precinct 3
Carey Cauley, Jr., Commissioner, Precinct 4
Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on October 14, 2003 the Court heard and approved a budget amendment for the
2003-2004 budget year for Brazos County, Texas.
WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen
conditions which could not be reasonably included in the original budget adopted September 12, 2003 the
following amendment(s) to the original are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 21o'day of October, 2003.
THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
By:
Ran 4w'-Tounty Judge
Original: County Clerk's Office and attached to the
original budget
Copies: County Auditor
County Treasurer
Commissioners' Court Minutes
VOL -y PAGE 10
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS -
No. 03/042.1
10/21/2002
FD DIV . ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
01 243011 71 190 Dr. Janitorial Contract 261.00
01 303011 711190 Dr. Janitorial Contract 311.00
01 110015 611300 Cr. Contin enc 572.00
Justice of the Peace Precinct 3.
Constable Precinct 3
To increase the budget to allow the Janitorial Contract for the FYE 9/30/04. The expen diture is
split between the two divisions because the share the same buildin .
VOL q PAGE I ~a
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 03/04-2.2
10/21/2002
FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
48 634810 808900 Dr. Vehicles 23,800.00
48 634810 801010 Cr. Facility Renovation 23,800.00
C. O. Issue 2003
To reclassify the budget to allow the purchase of a vehicle for the Coun Attorne Divisio
which was inadvertently left off the ca ital list.
imam
VOL 4q PAGE P/
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS _
No. 03/04-23
10/21/2002
FD DIV ACCT PROD DR/CR ACCOUNT NAME Increase Decrease
01 110001 516400 Dr. Hour] - Temporary 543.00
01 110001 518200 Cr. Merit 543.00
Commissioners Court
To increase a tempo position from merit.
/-041 1
VOL9 PAGE I
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 03/042.4
10/21/2002
FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
01 280001 518200 Dr. Merit 1084.00
01 280020 518200 Cr. Merit 1,084.00
Sheriff
To request that merit be transferred from the Jail Administration to the Administration bud et
to allow adcance to those personnel who have met the advancement req
aired.
VOL9 PAGE ~73
PERSONNEL CHANGE OF STATUS
COURT DATE: October 21, 2003
DEPARTMENT: Personnel
PURPOSE: Approve Personnel Change of Status .
DEPARTMENT NAME EMPLOYEE NAME ACTION REQUESTED
BUILDING MAINTENANCE BORING, MARY JEANINE BUDGETED STEP.INCREASE
COUNTY CLERK CRO WDER, MARY NEW HERE - PART-TIME
SHERIFF'S OFFICE / JAIL BALES, ERIC BUDGETED STEP INCREASE
CORDIER, FRED BUDGETED STEP INCREASE
DAIRY, BEVERLY BUDGETED STEP INCREASE
DEJESUS,SERVANDO BUDGETED STEP INCREASE
EDMUNDSON, JEAN BUDGETED STEP INCREASE
HOLLOWAY, DWAYNE BUDGETED STEP INCREASE
JOHNSON, JOSEPHINE BUDGETED STEP INCREASE
LYDAY, JAYSON BUDGETED STEP INCREASE
MATHIS, SHEREE BUDGETED STEP INCREASE
WASHINGTON, DEAN BUDGETED STEP INCREASE
WHEAT, LEE ANN BUDGETED STEP INCREASE
AG. EXTENSION ZIMMERMAN, ERIC NEW HIRE-FULL-TIME
MERIT INCREASES
tiitittikiiiitttRittti Rttt Rttktitiiiifitiflik♦lk RtliitiRtKfRipk♦RlHiHt
RISK MANAGEMENT BECERRA ROBERTA MERIT INCREASE
PURCHASING HOWARD, PAT A. MERIT INCREASE
MANN, MARCIA A. MERIT INCREASE
STEPHENS, REBECCA A. MERIT INCREASE
VOL q-9 PAGE l'1'~
PERSONNEL CHANGE OF STATUS
page 2 of 4
COURT DATE: October 21, 2003
DEPARTMENT: Personnel
PURPOSE: ARerove Personnel Change of Status
DEPARTMENT NAME EMPLOYEE NAME ACTION REQUESTED
SHERIFF'S OFFICE AGUILAR, GRACIE MERIT INCREASE
ALONZO, LORENZO MERIT INCREASE
BALLEW, SAM MERIT INCREASE
BANKS, GREG MERIT INCREASE
BAYER, LINDA MERIT INCREASE
BELL, MATT MERIT INCREASE
BOWSER, MELVIN MERIT INCREASE
BRAWLEY, ELMER MERIT INCREASE
CORTEMELIA, SHARON MERIT INCREASE
EMIG, GREGG MERIT INCREASE
FICKEY, MARK MERIT INCREASE
HERNANDEZ, SALOMON MERIT INCREASE
HOLMES, ALTON MERIT INCREASE
HOUSTON, SHARUN MERIT INCREASE
KINDELL, FRED MERIT INCREASE
KNAPP, TANYA MERIT INCREASE
KORONKA, LOUIS MERIT INCREASE
MCGEE, CLABORNE MERIT INCREASE
PAULER DONALD MERIT INCREASE
PERRY, ELMER MERIT INCREASE
POLLOCK, TAMMY MERIT INCREASE
RAM1RE7, ED MERIT INCREASE
RANDALL, THOMAS MERIT INCREASE
SCHULTZ, SCOTT MERIT INCREASE
SEE, LARRY MERIT INCREASE
SLEDGE, LARRY MERIT INCREASE
VILLARREAL, DAVID MERIT INCREASE
WARNER, DONALD MERIT INCREASE
WIESE, ALLEN MERIT INCREASE
BACHMANN, BRIAN MERIT & BUDGT. STEP INCRS.
LICON, VICTOR MERIT & BUDGT. STEP INCRS.
POLLOCK, JOHN. MERIT & BUDGT. STEP INCRS.
COURTHOUSE SECURITY TODD, IRVIN MERIT INCREASE
VOL q9 PAGE 1 1
PERSONNEL CHANGE OF STATUS
page 3 of4
COURT DATE: October 21, 2003
DEPARTMENT: Personnel
PURPOSE: A~rove Personnel Change of Status
.
DEPARTMENT NAME EMPLOYEE NAME ACTION REQUESTED
SHERIFF'S OFFICE / JAIL BROACH, CHARLES MERIT INCREASE
CHAUDOIN, JASON MERIT INCREASE
CURRIE, MICHAEL MERIT INCREASE
DROSCHE, DAVID MERIT INCREASE
DURON, JOLENE MERIT INCREASE
FAVD.A, OSCAR MERIT INCREASE
FORSTHOFF-TURNER,RHONDA MERIT INCREASE
FOSTER, RICHARD MERIT INCREASE
GREEN, ANNIE MERIT INCREASE
HENDERSON, ADOLPHUS MERIT INCREASE
HENRY, CLARENCE MERIT INCREASE
HOWARD, CHARLES MERIT INCREASE
JONES, SHERRY MERIT INCREASE
KADILAK, PAUL MERIT INCREASE
KINDELL, REBA MERIT INCREASE
LUCAS, KEVIN MERIT INCREASE
MCGINIT, CELIA MERIT INCREASE
MOODY, ROSHELETTE MERIT INCREASE
MOORE, WAYNE MERIT INCREASE
PITTMAN, THERESA MERIT INCREASE
SAEN2, BENJAMIN MERIT INCREASE
SHANNON, VICKY MERIT INCREASE
SIGNOR, MOLLIE MERIT INCREASE
SMITH, SHELDON MERIT INCREASE
SNEER, CHARLES MERIT INCREASE
SPARKS, CHARISMA MERIT INCREASE
STUART, KEVIN MERIT INCREASE
THORNAL, PAT MERIT INCREASE
TOWNSEND, CHRISTOPHER MERIT INCREASE
WARD, BERTHA MERIT INCREASE
WARE, JASON MERIT INCREASE
WALKER, REGINALD MERIT INCREASE
WHITE, CAREY MERIT INCREASE
WILLIAMS, HOUSTON MERIT INCREASE
WINSTEAD, MARK MERIT INCREASE
WYATT, LARANCE MERIT INCREASE
HEAREN, JOSHUA MERIT INCREASE
WILLIAMSON, PAUL MERIT INCREASE
VOL 49 PAGE ~7~P
PERSONNEL CHANGE OF STATUS
page 4 of 4
COURT DATE: October 21, 2003
DEPARTMENT: Personnel
PURPOSE: A .Move Personnel Change of Status
..was S..w ,
DEPARTMENT NAME EMPLOYEE ~NAME ABC T ION REQUESTED'
•
AG. EXTENSION ANTHONY, CHARLA MERIT INCREASE
FONSECA, ALMA MERIT INCREASE
GREGSON, BRANDON MERIT INCREASE
POUNDERS, PBNNY MERIT INCREASE
Approved in Commissioners' Court: October 2I 200
County Judge's or Commissioner's Signature:
(This copy to be attached to minutes)
VOL-~9 PAGE 177
AGREEMENT
STATE OF TEXAS §
§ KNOW ALL MEN BY THESE PRESENTS
COUNTY OF TEXAS §
THIS AGREEMENT, made and entered into this day of October, 2003, by and
between ARTS COUNCIL OF BRAZOS VALLEY, a private nonprofit corporation chartered
by the State of Texas, acting by and through its duly authorized agent and officer, hereinafter
referred to as ACBV, and the County of Brazos, State of Texas acting by and through its County
Judge, duly authorized to act, hereinafter referred to as COUNTY.
WITNESSETH:
WHEREAS, Article 3, Section 52-a of the Constitution, Section 381 of the Local
Government Code of the State of Texas and V.A.T.S. §5190.6 provide for COUNTY to engage
in economic development activities; and
WHEREAS, a primary focus of economic development inquires is the quality of arts
programs in the community; and
WHEREAS, ACBV provides assistance to local arts organizations of the COUNTY
through funding and support for programs involving substance abuse prevention and education
for Brazos County children through arts programs and continues to provide arts-related programs
and scholarships for young people which foster positive self-image and thereby assists in
prevention of drug and alcohol use and abuse; and
WHEREAS, Article 152m, V.A.T.S. recognizes that health, education and general
welfare of the citizens of the State of Texas require promotion and education about the
performing, dramatic, visual, and literary arts; and
VOL 41 PAGE 17~
Arts Council of the Brazos Valley
2004 Cornet
Page 2
WHEREAS, said Article permits COUNTY to provide funding for cultural education
facilities, and is to be liberally construed; and
WHEREAS, ACBV provides funding to member organizations, in part, for facilities
acquisition and upkeep; and
WHEREAS, Article 5190.7, V.A.T.S. permits COUNTY to assist with urban enterprise
zones; and
WHEREAS, ACBV through its funding programs has provided benefit to Brazos County,
Texas through programs attracting over 25,000 participants, and resulting in significant
purchases of goods from Brazos County merchants; and
WHEREAS, ACBV has provided funding to assist local performing arts groups; and
WHEREAS, Chapter 318 of the Local Government Code of the State of Texas provides
for historic preservation; and
WHEREAS, other programs provided by COUNTY are directly benefited by ACBV and
its member organizations.
NOW, THEREFORE, COUNTY and ACBV hereby agree as follows:
I.
ACBV through its funding and support of member organizations agrees to provide the
above enumerated services which it has provided and agrees to continue to engage in support of
arts organizations.
II.
COUNTY, for and in consideration of the services provided to COUNTY, hereby agrees
to pay to ACBV a lump sum payment of EIGHTEEN THOUSAND FIVE HUNDRED
DOLLARS ($18,500) for the year beginning October 1, 2003 and ending September 30, 2004.
VOL~41 PAGE jI
Arts Council of the Brows Valley
2004 Con"cl
Page 3
ACBV agrees to provide an account of how the $18,500 was distributed to meet the
above described services.
ACBV hereby agrees to hold COUNTY, its officers, agents, servants, and employees
harmless from any loss, damage, injury or claim arising from any negligent act during the course
of its operations.
WITNESS OUR HANDS THIS day of October, 2003.
ARTS COUNCIL OF BRAZOS VALLEY, Inc. BRAZOS VALLEY
By: By.
Executive Director Rand uns, County Judge
By:
resident
CERTIFIED AS TO AVAILABILITY OF FUNDS:
By:
Katie Conner, County Auditor
COL 1 PAGE
BUILDING LEASE AGREEMENT
THIS LEASE AGREEMENT is entered into this 26th of August. 2003
by and between LUCILLE VAHISCO AND ESTATE OF BRAZOS A. VARISCO ("Lessor")
and BRAZOS COUNTY and the BRAZOS COUNTY JUVENILE SERVICES DEPARTMENT ("Lessee").
NITNESSECR:
1. PREMISES. For and in consideration of the rental to be paid and the
covenants to be performed by Lessee hereunder, Lessor hereby leases, demises and lets
to Lessee the Premises known as Old City National Bank Building situated at
ant North Main Street , Bryan, Brazos County, Texas, being space commonly
known as a_676 a fast of }wilding ounce at _301 N. Main Rt.
(the "Premises") upon the following terms and conditions.
2. Tai Unless terminated as provided berein, this Lease shall be for a term
of one year(s), "Primary Term" commencing on _ October 1. 2003 . and
ending on September 90. 2004 , unless earlier terminated, and upon and subject
to the covenants, agreements, terms, provisions, and limitations hereinafter set forth,
all of which the Lessee and Lessor covenant and agree to perform and observe.
3. RENTAL. Lessee shall pay to Lessor at their office at 219 North Main St.,
Bryan, Texas, as rental during the Primary Term of this Lease, unless earlier
terminated pursuant to the terms hereof, the total out of $20.400.00
Twenty Thousand pour Hundred and no/100 Dollars
payable in equal installments of $ 1.700.00 per month in advance on the first day
of each month during the term of this Lease beginning on October 1. 2003
4. ADVANCE DEPOSIT. Lessee shall, on execution of this Lease, pay to Lessor the
sum of N/A , receipt of which is hereby acknowledged ae an
advance deposit. This advance deposit will be refunded on the expiration of the Lease
provided that the premises are left in as good or better condition when leased and any
and all damage is repaired to the satisfaction of the Owners.
6. USR an IIT Lessee shall have the right to use the Premises for e
purpose of ooerating'Ehe Academy
Lessee shall promptly comply with all regulations, orders, ordinances and laws of
legally constituted authorities applicable to the use and occupancy of the Premises.
Lessor warrants and represents to Lessee that Lessor has full right and lawful
authority to enter into this Lease. Lessor makes no warranty as to the validity of the
Lease under applicable governmental regulations for the use intended by Lessee
hereunder. Lessee shall have and hold quiet and peaceable use and possession of the
premises during the entire Lease term so long as Lessee is notiin default hereunder.
Lessee shall comply with all statutes, ordinances and requirements of all municipal,
state and federal authorities now in force, or which may hereafter be enforced,
pertaining to the Premises, occasioned by or affecting the use thereof by Lessee,
including but not necessarily limited to the use, storage, and/or disposal of materials
classified as hazardous, toxic, flammable or otherwise dangerous to the environment.
Lessee further agrees to comply with all statutes, ordinances, and/or regulations
governing the use, storage and/or disposal of such hazardous, toxic, flammable or
environmentally dangerous materials as promulgated by federal, state or local
authorities.
6. MAINTENANCE and REPAIRS, Lessee agrees, at its own expense, to fully
maintain the Premises and appurtenances thereto in good repair, and in at least se good
condition an that in which they were delivered. Lessor will not be required to perform
repairs or any maintenance whatsoever. No alterations may be made without first
obtaining Lessor's written consent thereto.
7. UTILITIES. Lessee further agrees to furnish, while occupying such premises,
all utilities (water, lights, air conditioning and heat) and janitorial services and
any other maintenance required.
PAGE
VOL g
-2-
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sw 'aassa7 ;o uo7ss7mo ao lov sw ;o aenvoaq ';I W 's
VOL 41 PAGE 180
15.1 DEFAULT BY LESSEE. In the event (a) Lessee shall be declared bankrupt, be
deemed in receivership, or take advantage of any law for the relief of debtors, or
(b) if Lessee should default in the performance of any covenant or condition of this
agreement ( including the payment of any rental installment due hereunder ) and such
default is not cured or removed within ten (10) days after service or written notice
of default upon Lessee, then, in any such events, Lessor shall have the right and
option to terminate this Lease, to re-enter the Premises, to evict Lessee and to remove
Lessee's posmaeeioas, all without being deemed guilty of any trespass, and without
prejudice to any claim by Lessor for damages for breach of covenant or for arrears of
rent.
16, HOLDING OVER, In the event Lessee, or anyone claiming under Lessee,
continues to occupy the Premises after the last day of the Lease term, and the Lessor
elects to accept rental thereafter, a tenancy from month to loath shall be created at
one and one half times the last monthly rental rate and upon the other terms and
conditions existing on the last day of the Lease term as herein provided.
17. ENFORCENENT. In the event either party resorts to judicial proceedings to
enforce any right under this Lease or to obtain relief from the breach of any covenant
hereof, the party ultimately prevailing in such proceedings shall be entitled to
recover from the defaulting party the costs of such proceedings, including reasonable
attorney's fees.
18. NMICES. Any notice required or permitted to be delivered hereunder shall
be deemed to be delivered (i) whether or not actually received, three (3) days after
being deposited in the United States Mail, postage prepaid, certified or registered
mail, return receipt requested, or (ii) when received, if delivered personally,
addressed to Lessor or Lessee, as the case may be, at the address set forth herein or
at such other address as such party may hereafter designate by notice to the other
party.
19. ASSIGNMENT and gUELEMNG. Lessee shall have no right to assign this Lease,
any interest in the Lease, nor to sublet any part of the Premises, or any right or
privilege pertinent to the Lease or the Premises without the express, written consent
of Lessor.
20. EXECUTION. This agreement is executed in multiple originals as of the day
and year first written above and shall be binding upon and shall insure to the benefit
of the parties hereto and their respective heirs, successors, assigns and legal
representatives. The paragraph captions used herein are for convenience only and shall
not be deemed to have been included for my other purpose.
21. ENCUMBRANCE TRANSFER and ATTORNNBti'1' Lessee shall not mortgage, pledge or
otherwise encumber its interest in this Lease or in the premises except as provided
herein. In the event of the transfer and assignment by Lessor of its interest in this
Lease to a person expressly assuming Lessor's obligations under this Lease, Lessor
shall thereby be released from any further obligations hereunder, and Lessee agrees to
look solely to such successor in interest of the Lessor for performance of such
obligation.
t
22. SUCCESSORS IN INTEREST. The covenants herein contained shall, without
altering the prohibition against assignment and subletting by Lessee without Lessor's
prior consent set forth herein, apply to and bind the heirs, successors, executors,
administrators, and assigns of all the parties hereto, and all of the parties hereto
shall be jointly and severally liable hereunder.
23. OPTION TO REM, Provided Lessee has not defaulted in any of the terms,
conditions, and provisions hereof, Lessee shall have the right of renewing and
extending the term hereof for an additional period of N/A year(a) beginning
on the expiration date of the primary terms of this lease and upon the terms,
conditions, and rental payment as agreed to by both parties. In order to exercise this
option, Lessee shall give to Lessor notice in writing, at the last known address of
Lessor, not less than sixty (60) days prior to the expiration of the primary term.
24. NUISANCE. Lessee covenants that Lessee shall not suffer, permit, or allow
the existence of any circumstances that constitutes a nuisance or unreasonably
interferes with the safety, comfort or enjoyment of the Premises, or any property in
close proximity to the Premises owned by other members of the general publio:
-3-
VOL it PAGE 1 83
25. LATE PAYMENT CHARGES. For a late payment of rent, after a ten (10) day
grace period from the date due, Lessee will be charged a late fee of up to ten per-
cent (10%) of the monthly rent.
26. 1~Y6R: Lessor agrees to waive all prejudgment liens and lien rights.
27. 4'IME. Time is of the essence of this Lease.
28.
IN WITNESS WHEREOF, The said Lessor has hereunto set his, or its, hand and the said
Lessee has hereunto set his, or its, hand the day and year first above written.
LESSOR: LESSEE:
LUCILLE VARISCO AND ESTATE OF 9.0 OD OM RNEHILE SERVICES DEPARTMENT
BRAZQ;LAF
BY: 4'wo~ BY:
Cosmo F. Guido, General Manager Rand Aims, County Judge
TITLE: County Judge - Brazos County
ADDRESS: 219 North Main St.,7th Floor ROME ADDRESS: 3DO East 26th St.. Ste. 114
Bryyan, Texas 77803 ~~{J Bryan, Texas 77803
DATE: NDU .2 S`~ zQ~73 DATE:
-4- VOL q1 PAGE
~l5
KAY HAMILTON
County 'heaaumr
Brszos County Courthouse 300 E. 26th Suite 313 Bryan, Texas 77803 (979) 361.4340
DATE: October 15, 2003 /
TO: Hon. Randy Sims, County Judge
Hon. Tony Jones, Commissioner
Hon. Duane Peters, Commissioner
Hon. Kenny Mallard, Commissioner
Hon. Carey Cauley, Commissioner
Candy Gallego, Administrative Assistant
FROM: Kay Hamilton, County Treasurer
RE: quarter Ending 09/30/2003 Investment Report
This report is made in accordance with provisions of Gov.Code 2256, The Public Funds Investment
Act, which requires quarterly reporting of investment transactions to the Commissioners' Court.
The Brazos County Investment portfolio earned an average yield of 1.0586% on funds invested
with TexPool for the quarter ending 09/30/2003. Investment interest deposited during the
quarter was $19,359.10. Year to date invested funds interest was $203,185.03. The average
Earnings Credit Rate on checking account interest during the past quarter was 1.62% netting
$106,774.85 of interest earned for the quarter. Year to date checking account interest was
$405,657.29. The total of interest earned year to date was $608,842.32. The weighted average
maturity of the invested funds was 1 day due to the liquidity of funds invested with TexPool.
On July 10, 2003 the Brazos County Investment Advisory Committee met. New members, Doug
Barkley, Kenny Mallard and Candy Gallego were introduced and appraised of past investment
strategies and policies. During a discussion of the investment environment it was noted that the
Brazos County Depository BanKs interest rate was higher than that of TexPool and other short-
term investment products with maturities less than 2 yews, as required by the Brazos County
Investment Policy: All funds deposited with the Bank are 102% fully collateralized according to
the Brazos County Depository contract and the Public Funds Collateral Act. After a review of the
types of collateral being used to secure County funds, a decision to move all invested funds from
TexPool to the County Depository was agreed upon.
On August 08, 2003 all invested funds with TexPool were withdrawn and deposited into the Brazos
County Depository Bank. This strategy will remain in effect until a change in the economic climate
justifies the purchase of investment securities or re-investment with TexPool.
VOL PAGE 1 S.5
Summary of Portfolio Changes
Fund group I
Beginning Book Value (06/30/03) $17,578,786.14
Beginning Market Value (06/30/03) $17,578,786.14
WAM at Beginning Date 1 Day
Change to Market Value ($17,578,786.14)
Ending Book Value (09/30/03) $ 0.00
Ending Market Value (09/30/03) $ 0.00
Unrealized Gain/[Loss] 0.00
WAM at Ending Date 0 Days
Investment interest deposited: Checking Account Interest Earned:
October 2002 $ 27,492.90 $ 28,712.27
November 2002 $ 22,370.50 $ 22,994.47
December 2002 21675.29 $29,738.26
Q/E 12/31/02 $ 71,538.69 $ 81,445.00
January 2003 $ 20,605.86 $ 34,571.91
February 2003 $ 18,071.95 $ 33,351.12
March 2003 $19,770.94 $32,518,06
Q/E 03/31/03 $58,448.75 $100,441.09
April 2003 $ 18,191.28 $ 30,738.73+ 31,319.68 (Adjustments)
May 2003 $ 18,364.85 $ 28,159.38 + 2,098.93 (Adjustment)
June 2003 117.2$2.36 $ 24.679.63
Q/E 06/30/03 $53,838.49 $116,996.35
July 2003 $15,831.46 $ 27,072.62
August 2003 $ 3,527.64 $ 40,479.21
September 2003 0.00 $ 39.223.02
Q/E 09/30/03 $19,359.10 $106,774.85
YTD TOTALS $203,185.03 $405,657.29
Attached are the following reports:
1) Quarterly Investment Activity Report
2) Deposited Interest Summary per Fund
To the best of our knowledge the investment portfolio in this report conforms in all respects to
the Investment Policy of Brazos County and is being managed under the investment strategy of
said policy as approved by the Commissioner's Court of Brazos County.
7 f s~ 10 - le; - 2 0 0 3 .
"Kay Ha on, County Treasurer Date
ILAA 10 - 15 - 03
Terri White, Chief Deputy Treasurer Date
VOL 49 PAGE I
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VOL 4~ PAGE 18°I
Joint Exercise of Powers Agreement
PA Between _
the National Joint Powers Alliance
and
Participating Governmental Agency
Agreement The participants in this Joint Exercise of Powers Agreement, through action of their governing bodies,
agree to jointy or cooperatively exercise any power common to them or any similar powers. The term "governmental
agency" as defined and used in this agreement, includes city, county, town, school district, education agency, post
secondary institution, cooperative, governmental agency or other political subdivision of any agency of any state of the
United States or any other country that allows for the Joint Exercise of Powers, and includes any instrumentality of a
governmental agency. For the purpose of this section, an instrumentality of a govemmental agency means an
instrumentality having independent policy making and appropriating authority.
Purpose. The purpose of this agreement is to allow for the cooperative efforts to provide for contract and vendor
relationships to purchase supplies, materials, equipment or services hereinafter referred to as 'goods and services", as
a result of the current and active competitive bidding process exercised by a legal qualifying bidding agency on behalf of
governmental and other qualifying agencies. Qualified customers may forgo the competitive bidding process as a result
of this action and process provided on the agencies behalf. Reference the Uniform Municipal Contracting Law MN
Statute 471.345 subd 15. This provision is also made possible as a result of the purchasing contract development
through a national governmental agency association's purchasing alliance.
WHEREAS, parties to this agreement are defined as governmental agencies in their respective states; and
WHEREAS, this agreement is made pursuant to the Joint Exercise of Powers Acts of the states or nations of the
respective participating governmental agencies which authorizes two or more governmental agencies to exercise jointly
or cooperatively powers which they possess in common; and
WHEREAS, the undersigned agency is authorized by Intergovernmental Cooperation Statutes to enter into an agreement
with other governmental agencies to cooperate together and purchase any and all merchandise otherwise available to
qualifying governmental agencies; and
WHEREAS, the undersigned governmental agency desires to enter into a "Joint Exercise of Powers Agreement" with
National Joint Powers Alliance (hereinafter referred to as NJPA for the purpose of accessing available purchasing
contracts for goods and services which can be most advantageously done on a cooperative basis;
NOW THEREFORE, it is mutually agreed as follows: That the participating government agencies in this agreement;
i. shall provide in a cooperative manner access to each others purchasing efforts to procure supplies, equipment,
materials and services hereinafter referred to as. "goods and services'.
2. will adhere to any and all applicable laws pertaining to the purchasing of goods and services as they pertain to the laws
of their state or nation.
3. may terminate their participation in this agreement upon thirty (30) days written notice.
4. do not claim any proprietary interest of any. nature whatsoever in any of the other participants in this agreement
5. shall indemnify and hold harmless all other participants from any and all claims, demands, losses, damages, injuries,
suits, penalties, costs, liabilities and expenses, including but not limited to reasonable investigation and attorneys fees.
s. agree to abide by all of the general rules and regulations and policies. of the participating agencies that they are
receiving goods and services from.
The Board of Directors of the NJ PA shall serve as the governing board of this Joint Exercise of Powers Agreement in
cooperation with and as a division of the North Central Service Cooperative, a Minnesota Service Cooperative created and
governed under Minnesota Statute 123A.21 and working in cooperation with NJPA to provide purchasing contracts to the
qualified membership. Minnesota's Joint Exercise of Powers Statute is MN Statute 471.59. NJPA's purpose is to provide
for the purchase of goods and services through the competitive bidding process on behalf of its qualified and participating
govemmental agencies. This agreement allows for the NJPA to provide procurement contracts on behalf of all qualified
participating agencies in cooperation with the Uniform Municipal Contracting law, MN Statute 471.345 Subd 15.
VOL41 PAGE 00
Participant Information National Joint Powers Alliance
Br aZOS 0.6u h -l-u
Organization Name
-:500 E a lo~f.,S+, S+e I1'1 200 First Street NE, Suite 1
li~ru Qn TX -77 805 Staples, Minnesota 56479
Address
Marcia fYl ann
Contact name Phone: 218-894-5477
Fax: 218-894-5495
V U r Email: mikaQncscmn pro
Title Website: www ncscmn.ora
Reference:
q ,7q - 3~ i _ 4;)-q4 Minnesota Joint Exercise of Powers M.S. 471.59
Phone
9'I9- 3l0/- qDLq3
Fax
. ra, mannQ Co bra2os,+x. us
Email
Co. b1r2 ZOs .+x. us
Web site
Participating agency Joint Exercise of Powers authority
granted under State Statute # Q17 /O X 0i I-o(7,21 C,Or). (2,08
The undersigned parties have agreed this day to the above conditions.
~Ya2 o S
Orga ' tioN n r National Joint Powers Alliance
Autho' Signature Authorized Signature
ue\ + 0A
Titre Title
Date Date
VOL p 1 PAGE)
National Joint Powers Alliance (NJPA)
Purpose and Rationale
The purpose.of the NJPA as stated in the Joint Exercise of Powers Agreement is
as follows:
Purpose. The purpose of this agreement is to allow for the purchase of supplies,
materials, equipment or services hereinafter referred to as "goods and services," by
qualified agencies without regard to the competitive bidding requirements of any
governmental agency. This provision is made possible as a result of the purchasing
contract developed through a national governmental agency association's purchasing
cooperative.
The purpose of the NJPA as stated in the Articles of Incorporation, Article III, is
as follows:
The general purpose of the National Joint Power Alliance is to create and host a national
municipal association's purchasing cooperative through a joint powers agreement that
makes purchases from more than one source on the basis of competitive bids or
competitive quotations. "Municipality" is defined as any county, town, city, school
district, municipal corporation, political subdivision, government agency, non-profit
corporation, charity, or any other agency authorized by state or federal government to
enter into a purchasing contract alliance without regard to its competitive bidding
requirements.
The Rationale for forming the NJPA lies under Minnesota Statute 471.345,
Subd.1 and Subd.15, as follows:
Subdivision 1. Municipality' -defined. For purposes of this section,
"municipality" means a county, town, city school district or other municipal corporation
or political subdivision of the state authorized by law to enter into contracts.
Subdivision 15. Cooperative purchasing. A municipality may contract for the
purchase of supplies, materials, or equipment without regard to the competitive bidding
requirements of this section if the purchase is through a national municipal association's
purchasing alliance or cooperative created by a joint powers agreement that purchases
items from more than one source on the basis of competitive bids or competitive
quotations.
VOL 0 PAGE 1~a
Membership Agreement
National Joint Powers Alliance
This Agreement, made and entered into this _ day of 200_, by and between
National Joint Powers Alliance hereafter referred to as NJPA and
'bra 20 S G 0 u"i- u hereafter referred to as the Governmental Agency.
Witnesseth:
That for a good and valuable consideration of the premises, mutual terms, covenants,
provisions, and conditions hereafter set forth, it is agreed by and between the parties as follows:
Whereas, the NJPA was created by the legislature (M.S. 123A.21) to assist in meeting specific
needs of clients in participating governmental agencies which could be better provided by NJPA
than by the agency themselves; and
Whereas, the NJPA shall provide those programs and services which are determined pursuant
to Subdivision 7, to be priority needs of our members and shall assist in meeting special needs
which arise from fundamental constraints upon individual government agencies; and
Whereas, the NJPA Board of Directors has established the ability for agencies that want to
participate in NJ PA programs to become a member, and
Now Therefore, it is hereby stipulated and agreed that this government agency desires to be a
full Member of NJPA with full benefits as well as eligible to serve as a member of the NJPA
Board of Directors. MN Statute 123A.21 subd 3 allows qualified agencies to be a member of
one or more MN Service Cooperatives
Term
This continuing agreement shall remain in force until either party elects to dissolve the
agreement by written notice.
THEREFORE, IN WITNESS THEREOF, The parties hereto have executed this agreement the
day and year above written.
61'3705 C0u -N u National Joint Powers Alliance
Soo E , a(o 4, 5+ Ste it 7 2001` St NE, Suite 1
Y 2n TC 'O Staples, MN 56479
Agency nnaaa /ad s
By: BY:
An~utho ' ed signature Authorized Signature
l..~uv~~W )udGe.
Title Title
Fees
Annual membership fee applying to all organizational benefits is $ 10.00 per year, payable to
N]PA at the date of the authorized member signature. This membership agreement is also your
invoice
Annual Amount due $ 10.00
Amount Paid Date
VOL 49 PAGE jq3
nuation Sheet Bid Request No. 2002-016
OS COUNTY, TEXAS Page 5 of 5 pages
(d) If so requested, Certified Copies of all porioies will be fumished.
7. Continuation of Cover ge: If any of the above coverages expire during the term of this
contract, the contractor shall deriver renewal certificates and/or policies to Brazos County at least
ten (10) days prior to the expiration date.
8. For questions conceming insurance, please contact Bill Jeanes, Brazos County Risk Manager at
409/361-4246.
E. QUOTATIONS (rhis section must be completed in Its entirety.)
1- Staff and Professional Services $ 6g8
(to include staff and all other administrative support expenses)
2 - Loaded Mile $ 1,25 per mile
n eo
2a - Round Trip to Bexar County Medical Examiner Cj o20. s
00
2b - Round Trip to Travis County Medical Examiner $
3 - Disaster Pouch (d needed) $ 100 , z each
F. CERTIFICATION OF BID
The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been
prepared in collusion with any other bidder, and that the contents of this bid have not been communicated
to any.other biddef rior to t/he cofficial
y y_ g of this bbiidd..
Signed By: -u^^.~ di 'rlI `f' `f 3 (o a- Tire: FL. . TJ.A~ - kr-K~
Typed Name: Kenneth L. Robinson
Company Name: Daniel & Son Funeral Home Phone No. 822-2841
MairingAddress: 901 W. 18th St. Bryan Texas 77803
P. 0. Box or Street City State Zip
Employer Identification Number. 742469652
Social Security Number: 467-80-6727
CORPORATE SEAL. IF SUBMITTED BY A CORPORATION
END OF BID REQUEST NO. 2002-016
VOL 49 PAGE--1'q
RENEWAL ACCEPTANCE
By signing herewith, I acknowledge and agree to renew RFP #2003-0061 in
accordance with all terms and conditions agreed to and accepted as Bid # 2004-
001R
I understand this purchase order will be for the period beginning November 1, 2003
through November 1, 2004.
DANIEL AND SOON FUNERAL HOME
11 Authorized Representative Date
BRAZOSCOUNTY
APPROVED
Ra Sims, County Judge Dat
VOL'41 PAGE I