HomeMy WebLinkAbout2003-10-08-2:00PM-SPECIAL CALLED SESSION
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UU NOTICE OF MEETING
SPECIAL CALLED SESSION
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN A
SPECIAL CALLED SESSION ON WEDNESDAY 8 OCTOBER 2003 AT 2:00
P.M. IN THE COMMISSIONERS' COURTROOM OF THE BRAZOS COUNTY
COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN, TEXAS.
Consider and take action on agenda items 1- 2:
1. Request number 2 for Authorization for Use of Contract Contingency funds to
complete the County Court at Law No. 2 renovations.
2. Approve payment authorization to theU.S. Postal Service
3. Adjourn
The Brazos County Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign
interpretive services must be made two business days before the meeting. To make arrangements, call (979) 3614102.
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COMMISSIONERS' COURT
SPECIAL MEETING
OCTOBER 8, 2003
A special meeting of the Commissioners' Court of
Brazos County, Texas was held in the Brazos County
Commissioners Courtroom in the Courthouse in Bryan,
Brazos County, Texas, beginning at 2:00 p.m. on Monday,
October 8, 2003 with the following members of the Court
present:
Randy Sims, County Judge, Presiding, Absent;
Tony Jones, Commissioner of Precinct 1;
Duane Peters, Commissioner of Precinct 2;
Kenny Mallard, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4,
Absent;
Karen McQueen, County Clerk.
The attached sheet contains the names of the
citizens and officials that were in attendance.
Commissioner Mallard called the meeting to order
then announced the meeting would be moved to room 107-C
because of the ALR hearings.
The first matter before the Court was Request #2 for
authorization to use Contract Contingency funds to
complete the County Court at Law #2 renovations. On
motion by Commissioner Jones, seconded by Commissioners
Peters, the Court voted unanimously to approve Request
#2. The request is in the amount of $5,114.00. A copy
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Commissioners Court meeting October 9, 2003 2
is attached.
The Court next considered a payment authorization to
the U.S. Postal Service in the amount of $14,000.00.
This is the estimated postage needed for the mass mailing
of the 2003 Tax Statements. On motion by Commissioner
Peters, seconded by Commissioner Jones, the Court voted
unanimously to approve the payment authorization.
There being no further business to come before the
Court, the meeting was adjourned.
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The foregoing minutes of the Commissioners Court meeting held
October 8, 2003 have been examined and are approved in open
Court this the _day of 200 in Bryan,
Brazos County,. Texas.
Andy S' s Eric Caldwell
Count Judge Commissioner, Precinct 1
Duane Peters Kenny Mallayd~
Commissioner, Precinct 2 Commissioner-,-' Precinct 3
Crre-~-e~yCa ley, Jr. i
Commissioner, Precin t
Attest:
a en McQueen
County Clerk
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VAA arv,iyoici PattersonsArch's 002
AUTHORIZATION FOR USE OF CONTINGENCY
Request No. 02
Date: 2 October 2003
Project: County Court at Law No. 2 Brazos County Courthouse
Project No.: 2228
Amounts to be deducted from Project Contingency:
1. R-F.P. #7 (Wall vinyl ® corridor, annunciator, remove tel.) 972.00
2. R.F.P. #8
Item #1- Soundproof wall ® courtroom 1,841.00
Item #3 - Soundproof wall ® toilet 852.00
Item #4 - Wall Vinyl behind judges bench 462.00
Item #5 - Sound insulation above ceilings 203, 204, 212 325.00
Item #6 - Add layer of plywood at jury platform 662.00
Total Deduction: $ 5,114.00
The Contractor requests 2 additional construction days to complete this work.
STATEMENT OF ACCOUNT:
Original Contingency Allowance $10,000.00
Add to Contingency from above + 0.00
Revised Contingency Allowance 10,000.00
Less Net Previous Requests - 2,210.00
Less Amount of this Request - y5,184.04
Total Contingency Remaining $ 2,676.00
Contingency Use Approved:
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Judge Sims Bill Richard Ravey
Brazos County Architect
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RFP Explanation
UP #7
Wall Vinyl at Corridor
In main second floor corridor we are replacing the wall vinyl at the exit
doors and at the atrium but not in between The old vinyl in between is
stained and worn plus the telephone boothettes are being removed
leaving large holes. This wall vinyl will cover this area.
Annunciator
A switch under the judge's desk was requested with conduit run for
connection to an alarm box in the sheriff's office.
Remove Telephones
Two unused telephone boothettes are being removed from the main
corridor wall and delivered to the Owner. The holes are to be patched
and new wall vinyl per note above.
RFP #8
Item #1 Soundproof Wall at Courtroom
For soundproofing purposes, extend walls to third floor structure behind
the judge's bench and around the jury room-
Item #3 Soundproof Wall at Toilet
For sound proofing purposes, extend walls to third floor structure
between toilet and jury room.
Item #4 Wall Vinyl Behind Tudyes Bench
The wall directly behind the judge's bench is to be enhanced with wall
vinyl in lieu of paint.
Item #5 Sound Insul Above Ceilings 203.204.212.
To further dampen sound at the toilets and fudges chamber, 6" sound
insulation is to be added above the ceilings listed.
Item #6 Add Laver Of Plywood at Tory Platform
Chair manufacturer selected by Owner requires wood floor to have two
layers of 3/4" plywood. This item adds one 3/4" layer to that already
installed. Second layer is glued and screwed to the first
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