HomeMy WebLinkAbout2003-10-03-2:00PM-WORKSHOP SESSION
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BRAZOS COUNTY 2003 SEP 30 A D 55
BRYAN, TEXAS •i ti.[.ii`o1;lY CLERK
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NOTICE OF MEETING
BRAZOS COUNTY COMISSIONERS COURT
WORKSHOP SESSION
THE BRAZOS COUNTY COMMISSIONERS COURT WILL CONDUCT A
WORKSHOP SESSION TO DISCUSS THE MERIT PAY POLICY.
THE WORKSHOP WILL BE CONDUCTED ON FRIDAY 3 OCTOBER 2003
BEGINNING AT 2:00 P.M. IN THE COMMISSIONERS COURTROOM OF THE
BRAZOS COUNTY COURTHOUSE, 300 E. 20 STREET, SUITE 115, BRYAN,
TEXAS.
The Brazos County Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign
interpretive services must be made two business days before the meeting. To make arrangements, call (979) 361-0102,
VOL 49 PAGE ~ ~
COMMISSIONERS' COURT
WORKSHOP SESSION
OCTOBER 3, 2003
The Commissioners' Court of Brazos County, Texas met in a
Workshop Session in the Commissioners' Courtroom in the
Courthouse in Bryan, Brazos County, Texas, beginning at 2:00
p.m. on Friday, October 3, 2003, with the following members of
the Court present:
Randy Sims, County Judge, Presiding;
Tony Jones, Commissioner of Precinct 1;
Duane Peters, Commissioner of Precinct 2;
Kenny Mallard, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4;
Karen McQueen, County Clerk.
Attached is a list of the citizens and officials in
attendance.
The Commissioners Court met in Workshop Session to
discuss the Merit policy.
The County Judge went through draft #2 of the merit
policy. The following individuals made comment:
1. Wayne Dicky, Jail Administrator, stated that #5 of the
draft would make it impossible for some employees to
take a promotion without a cut in pay.
2. Katie Conner, County Auditor pointed out that on the
second page it states that a position may be amended by
moving money from one position to another through a
line item transfer. The Jail Administrator felt that
this contradicted #5.
Vol pq Page o2
3. Commissioner Peters suggested that #9 be changed to 6
months rather than one year due to the deadline could
result in a delay of up to two years with the
requirement.
4. Commissioner Mallard asked if the budget would revert
back to the original at the end of the fiscal year if a
person leaves the position and merit is turned into the
budget.
5.Katie Conner, Count Auditor, responded that
Commissioners Court has the authority to do that at
each budget.
6.Charles Ellis, Justice of the Peace, Precinct 1,
referred to #5 and said that the wording should say
that if a person is promoted, they should not receive a
decrease in pay. The Court noted that the personnel
policy addresses this.
7.Marc Hamlin, District Clerk, asked the Court to consider
a merit bonus rather than the increase. The County
Auditor stated that it was her understanding that a
bonus was against the law. State employees can get
bonuses but not county employees.
8.Kay Magness, Assistant County Attorney, felt that
a bonus was ok for county employees.
9. Commissioner Jones, said that he would like to see some
research into this issue.
1O.Wayne Dicky, Jail Administrator said he'd rather see an
increase because it would better motivate the employees.
He feels like an employee would forget after about 2
months if he/she was given a bonus. He went on to say
that he has spent 3 years developing an increase plan
and it works.
ll.Amy Bates, Assistant Auditor and Loraine Nichols,
Personnel Director, talked about the idea of supplement
pay for merit. This way would not increase the budget
or affect group and step scale.
There being no further business, the Workshop was closed.
Vol 4q Page
The foregoing minutes of the Commissioners Court Workshop
held October 3, 2003, have been examined and approved in open
Court this the day of L% , 20j2 in Bryan, Brazos
County, Texas.
~,vto
4S' Eric Caldwell
Commissioner,
Precinct No. 1
Duane Peters Kenny Mall
Commissioner, Commission
Precinct No. 2 Precinct No. 3
Carey C y, Jr.
Commis oner,
Precinct 4
Attest:
e~ //es/Karen McQueen
County Clerk
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BRAZOS COUNTY COMMISSIONERS COURT
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BRAZOS COUNT COMMISSIONERS COURT
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VOL 49 PAGE
BRAZOS COUNTY, TEXAS
PERSONNEL POLICY AND PROCEDURES
'A V
MER1T PAY
Periodically during the budget cycle Commissioners' Court may provide to all operating
divisions, funds to be used by the elected official and/or department head for the sole purpose of
employee merit pay. The merit pay pool for each department provides the elected official and/or
department head the opportunity to reward those employees within their department for outstanding
performance. The following policy guidelines are to be followed by all elected officials and/or
department heads when implementing the use of merit pay increases:
1) All merit pay authorizations must be requested on a personnel action form to be
presented to Commissioner's Court. Merit will not be in effect until
Commissioner's Court approves the personnel action form;
2) All merit pay requests must be made using the current group and step chart
approved by Commissioner's Court (e.g.. all requests must be based on the step
increases provided for the group in which the employee is currently classified);
3) All merit pay increases must be requested by the designated date set by
Commissioner's Court;
4) The merit increase given to an employee identifies with the employee as long as the
employee is 2WIoved in the osy ition for which the merit pay was awarded;
5) Should an employee change employment within the county or to a different
position, any previous awarded merit pay will not transfer between positions or
departments (e.g. change meaning a promotion within the department or a move to a
different department);
6) All eeaeeked~et forfeited merit pay increases will automatically be returned to the
department's merit pay pool to be reallocated by the elected official and or
department head (reminder: no requests may be made after the designated date set by
Commissioner's Court);
7) At no time during the year may the elected official and/or department head request,
nor may Commissioners' Court approve merit pay allowances, which in the 1-p 1
aggregate, would provide funding in excess of the amount approved by the
Commissioners' Court for merit a for the d artment during the budget ccle for ,p,
the fiscal year: ~b0 e
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8) At no time during the year may the elected official and/or department headeuse
funds available in the merit pool for the department to increase the elected official
or department head's salary. However, Commissioner's Court may use a portion of
the merit funds to increase the department head's salary. (Reminder: the request
crPoticim/PewmeWedt Pay Page 1 of 2
VOL 4q PAGE
must be in by the date designated by Commissioner's Court for merit requests
to be turned in for approval);
9) An employee who is eligible to receive merit shall have been em,Ployed in the
department and in the same position for at least ono year. . lp In 49n 6.
10) Merit may not be used to increase an employee's salary over the salary cap for their
position. Currently the salary cap is a step 15.
For purposes of this policy, position budget is defined as the annual salary (to include
group, base step, and merit awarded during previous fiscal years) as established by the
Commissioner's Court at the adoption of the budget (equivalent to "Position Control"
schedule developed and distributed by the County budget officer). Award of merit pay
during the current year is considered an amendment to the position budget and
effectively becomes part of the position budget upon award. A position budget may
periodically be amended by Commissioner's Court by moving moneys from one
position budget to another or by increasing or decreasing a position budget through a
line item transfer.
No part of this policy is to be construed as reducing the Commissioner's Courts
authority to set the number of positions and the compensation of those positions as set
out by § 152 of the Local Government Code.
Additionally, no part of the policy is to be construed as reducing an elected officials
authority to hire whomever he✓she desires within the position budget constraints set by
Commissioner's Court.
This policy is effective beginning October 1, 2003 and will supercede previous policies before
October 1, 2003.
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