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Home My WebLink About2003-09-12-9:00AM-SPECIAL CALLED SESSION ~P OFr , ED D ' Oy NO SEP - g P 1: 11 °ti F 0a P 1: 13 U',67YCLERK ...,i'iYCLE '.hA '.i:'i. i RYAN, T ,AZOS C01 &ga~XAu i':=.-AUr YCtl2 .DEPUTY BRYAN T~ -DEPUTY NOTICE OF MEETING SPECIAL CALLED SESSION BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT WILL MEET IN A SPECIAL CALLED SESSION ON FRIDAY, SEPTEMBER 12, 2003 AT 9:00 A.M. IN THE COMMISSIONER'S COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN, TEXAS. 1. Invocation and Pledge of Allegiance - Judge Sims. Consider and take action on agenda items 2 - 4: 2. Appointment of presiding judges and alternate judges for elections conducted by the County. 3. Adoption of the budget for the fiscal year ending September 30, 2004. 4. Resolution levying a tax rate for the tax year 2003. 5. Adjourn. The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two business days before the meeting. To make arrangements, call (979) 361-0102. VOLlAtl PAGE 1$02 COMMISSIONERS' COURT SPECIAL MEETING SEPTEMBER 12, 2003 A special meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Friday, September 12, 2003 with the following members of the Court present: Randy Sims, County Judge, Presiding; Tony Jones, Commissioner of Precinct 1; Duane Peters, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheet contains the names of the citizens and officials that were in attendance. The County Judge gave the invocation and led the pledge of allegiance. The first matter before the Court was the appointment of presiding judges and alternate judges for elections conducted by the County. On motion by Commissioner Cauley, seconded by Commissioner Mallard, the Court voted unanimously to appoint the following persons as presiding judge and alternate judge for the current voting year at the following voting precincts: VOL 4J PAGE l9S Commissioners' Court meeting September 12, 2003 2 Pct # Presiding Judge Alternate Judge 6 Tony Weber 9 Debbie Miller 21 Rose Marie Garcia 26 James Nobles 28b/68 Paul Rieger 36 Tanya Griffin Trina Matous 63ab Bob Presley Central Count Judge Connie Hooks Bea Green Central Count Tabulation Manager MJ Deen Central Count Tabulation Clerks Tracy Price Cory Bluhm The Court next considered the adoption of the budget for the fiscal year ending September 30, 2004. The County Judge noted that Public Hearings were held on both the budget and tax increase. He then thanked the Commissioners for being present at all of the budget meetings and for helping him put the budget together. The County Judge then read aloud the correction of errors in the proposed budget submitted by the County Auditor. A copy is attached. On motion by Commissioner Jones, seconded by Commissioner Peters, the Court voted unanimously to approve the corrections as noted. The Court next heard requested changes to the proposed budget. A copy of the requested changes are attached. The first request was to supplement the salary of the Crime Stoppers Coordinator. Commissioner Mallard noted that he spoke to Crime Stoppers about this and they are VOL--~J-PAGE 1 94 Commissioners' Court meeting September 12, 2003 3 working hard to see that they are able to pay the total costs of the Coordinator's salary next budget year. On motion by Commissioner Mallard, seconded by Commissioners Jones and Cauley, the Court voted unanimously to fund one-half of the salary of the Crime Stoppers Coordinator. Crime Stoppers will also fund one-half of the Coordinator's salary. The County Auditor noted that the Court will need a new contract with Crime Stoppers. The next request was for a new position in Courthouse Security. Commissioner Cauley moved to fund a new position at $39,430 annually. The motion died for lack of a second. The next request was to reclassify a bookkeeper position in the Tax Office from a Group 13 to a Group 14 and to add an Assistant Staff Accountant position at a Group 13, Step 2. Commissioner Jones moved to approve the request. Commissioner Mallard seconded. There was much discussion on the topic. The County Auditor commented that he felt the position was needed, but he did not feel it was possible to hire a competent assistant for the requested $24,920 annually. The County Auditor estimated the Court needed to budget a minimum of $30,000 to $35,000 annually for this position. He also noted that the Tax Office needed to hire someone to learn the double entry system rather than the single entry VOL 4-1 PAGE ) g5 Commissioners' Court meeting September 12, 2003 4 system used now. After the discussion Commissioners Jones and Mallard rescinded their motion and second respectively. Commissioner Jones then moved to approve the reclassification of the bookkeeper and to set the base salary of the Assistant Staff Accountant at a Group 22, Step 1 ($35,210 annually). Commissioner Cauley seconded the motion. Commissioners Jones, Cauley, Peters and Mallard voted "aye". The County Judge voted "nay". The motion carried. The next request was to increase the salaries of the Department Head and Deputy Director of the Information Technology Department. Commissioner Cauley moved to increase the Department Head's salary by $11,790 annually and the Deputy Director's salary by $7,480 annually. Commissioner Peters seconded the motion. Commissioners Cauley and Peters voted "aye". The County Judge and Commissioners Mallard and Jones voted "nay". The motion failed. The next request was to add a Training Support Specialist to the Information Technology Department. Commissioner Cauley moved to add the position to the Information Technology Department at a Group 21, Step 1 ($33,510 annually). The motion died for lack of a second. The next request was to fund additional Microsoft licenses and to move new and replacement pc's from the following offices to the VOL q7 PAGE 1$( Commissioners' Court meeting September 12, 2003 5 Information Technology Budget: Auditor, District Attorney, County Court At Law #2, Sheriff, Constable, Precinct 4 and Road & Bridge. On motion by Commissioner Cauley, seconded by Commissioner Mallard, the Court voted unanimously to approve the additional Microsoft licenses and to move new and replacement pc's to the Information Technology Budget. The next request was to add an investigator position to the Sheriff's Office. Commissioner Mallard moved to add an investigator position funded at a Group 23, Step 1 ($37,000 annually). Commissioner Jones seconded the motion. Commissioners Mallard, Jones and Cauley voted "aye". The County Judge and Commissioner Peters voted "nay". The motion carried. The next request was to reclassify a full time detention officer position into two part-time detention officer positions in the Sheriff-Jail Administration. On motion by the County Judge, seconded by commissioner Mallard, the Court voted unanimously to approve the reclassification. The next request was to upgrade the booking officers from a Group 15 to a Group 16, upgrade the court officers from a Group 13 to a Group 15 and reclassify the ID officer to a court officer in the Sheriff-Jail Administration. On motion by Commissioner Jones, seconded by Commissioner Peters, the Court voted VOL-LLPAGE 18-7 Commissioners' Court meeting September 12, 2003 6 unanimously to upgrade the booking and court officers and reclassify the ID officer to a court officer. The next request was to add a cellular telephone account to the Commissioners Court budget. On motion by Commissioner Jones, seconded by Commissioner Peters the Court voted unanimously to add $720 to the Commissioners budget for cellular telephones. The next request was to change the pay group for the Chief Deputy and Deputy Constables in the Constable, Precinct 1 Office. Commissioner Peters moved to approve changing the Chief Deputy from a Group 16 to a Group 23, Step 1 and the Deputy Constables from a Group 16 to a Group 19, Step 1. Commissioner Peters also included in his motion that if approved, any merit steps previously accrued would drop off and the current merit money in the budget would be taken out of this year's budget. Commissioner Mallard seconded the motion. Commissioners Peters, Mallard and Cauley voted "aye". The County Judge and Commissioner Jones voted "nay". The motion carried. The next request was to reclassify the clerk position in the Constable, Precinct 1 office. On motion by Commissioner Peters, seconded by Commissioner Jones, the Court voted unanimously to reclassify the clerk position from a Clerk I (Group 10, Step 1) to a Clerk II (Group 11, Step 1). The next request listed was VOL47 PAGE 199 Commissioners' Court meeting September 12, 2003 7 to add a Deputy Constable position in Precinct 1, but was not discussed because it was not sponsored by a Commissioner. The next request to add money to copier/printer supplies, conference and seminar fees, miscellaneous expenditures, travel, minor equipment other and minor equipment-radios for Constable, Precinct 1 was also not discussed because it lacked a sponsor. The next request was to change the pay group for the Chief Deputy and Deputy Constables in the Constable, Precinct 2 Office. Commissioner Peters moved to approve changing the Chief Deputy from a Group 16 to a Group 23, Step 1 and the Deputy Constables from a Group 16 to a Group 19, Step 1. Commissioner Peters also included in his motion that if approved, any merit steps previously accrued would drop off and the current merit money in the budget would be taken out of this year's budget. Commissioner Mallard seconded the motion. Commissioners Peters, Mallard and Cauley voted "aye". The County Judge and Commissioner Jones voted "nay". The motion carried. The next request was to change the pay group for the Chief Deputy in the Constable, Precinct 3 Office. Commissioner Peters moved to approve changing the Chief Deputy from a Group 16 to a Group 23, Step 1. Commissioner Peters also included in his motion that if approved, any merit steps VOL q7 PAGE0 Commissioners' Court meeting September 12, 2003 g previously accrued would drop off and the current merit money in the budget would be taken out of this year's budget. Commissioner Mallard seconded the motion. Commissioners Peters, Mallard and Cauley voted "aye". The County Judge and Commissioner Jones voted "nay". The motion carried. The next request was to change the pay group for the Chief Deputy and Deputy Constables in the Constable, Precinct 4 office. Commissioner Peters moved to approve changing the Chief Deputy from a Group 16 to a Group 23, Step 1 and the Deputy Constables from a Group 16 to a Group 19, Step 1. Commissioner Peters also included in his motion that if approved, any merit steps previously accrued would drop off and the current merit money would be taken out of this year's budget. Commissioner Mallard seconded the motion. Commissioners Peters, Mallard and Cauley voted "aye". The County Judge and Commissioner Jones voted "nay". The motion carried. The next request was to add staff and benefits to the Exposition Center. on motion by the County Judge, seconded by Commissioner Peters, the Court voted unanimously to approve a Department Head position for the Exposition Center funded at $60,620 annually, an hourly- staff position funded at $25,550 annually, $1,000 in office supplies, $15,000 in travel and $20,000 in VOL q7 PAGE I Commissioners' Court meeting September 12, 2003 9 printing. The next request listed was for hourly law enforcement in Courthouse Security. This item was not discussed because it died for lack of a second earlier. Commissioner Jones then noted that he was in support of an increase for the Deputy Constables, just not at the level that was approved. At 10:45 a.m. the County Judge announced the meeting would be recessed to reconvene at 4:00 p.m. At 4:05 p.m. The County Judge reconvened the Special Called Commissioners Court meeting. The Court then voted on additional changes to the proposed budget. The first change was to correct the amount budgeted for insurance in the Sheriff - Jail Administration. On motion by the County Judge, seconded by Commissioner Jones, the Court voted unanimously to correct the amount budgeted for insurance. The second change was to increase the budget for the Brazos Animal Shelter. On motion by the County Judge, seconded by Commissioner Peters, the Court voted unanimously to approve an additional $2,000 in the budget for the Animal Shelter. A copy of these changes are attached. Then on motion by the County Judge, seconded by Commissioner Peters, the Court voted unanimously to approve the budget for Brazos County in the total amount of VOL 47 PAGE Commissioners' Court meeting September 12, 2003 10 $79,946,378 for the fiscal year ending September 30, 2004. The next item on the agenda was approval of a resolution levying a tax rate for the tax year 2003. On motion by the County Judge, seconded by Commissioner Cauley, the Court voted unanimously to adopt the tax rate on $100 of valuation for the County of Brazos for the tax year 2003 as follows: $0.3839 maintenance and operations $0.0511 principal and interest on county debt $0.4350 Total Tax Rate The Sheriff then thanked the Commissioners Court for all their time and efforts in putting the budget together. The Sheriff also reported that Deputy Hamlin was in the hospital and may have bypass surgery. There being no further business to come before the Court, the meeting was adjourned. VOL41 PAGE The foregoing minutes of the Commissioners Court meeting held September 12, 2003 have been examined and are approved in open Court this the &4A day of 2003, in Bryan, Brazos County, Texas. ZZ.,Z 4"Z-~ Randy ims Ton Jone Coun Judge Commissi ner, Precinct 1 Duane Peters Kenny Mall d Commissioner, Precinct 2 Commissione , Precin V3 ~reyCaujey, Jr. Commissio er, Precinct /4 Attest: C) 4K /Karenueen County Clerk VOL 41 PAGE 1 g13 BRAZOS COUNTYCOMMISSIONERS COURT MEETING ON~z 200 AT 9 .Do AA= NAME ORGANIZATION/DEPARTMENT Lsa Lyon ~uver,i lervi cis l c c -S ~ V A r VOL L17PPA Elq4 BRAZOS COUNTY~COMMISSIONERS COURT MEETING ON Y 200 3 AT NAME F ORGANIZATION/DEPARTMENT n4 4~u~rm n &L (-MLi ~I- VOL 4 GE I ~5 BRAZOS COUNTY COMMISSIONERS COURT MEETING ON jb 22 2003 AT E NAME ORGANIZATION/DEPARTMENT L :22 L-z r~a li~~~2~ ~iONen ~ r AL~ VOL_ JPA E BRAZOS COUNTY, TEXAS REQUESTED CHANGES IN PROPOSED BUDGET For The Fiscal Year Ending September 30, 2004 Department/ Division Account Amount Of Detail Number Number Adjustment Totals ALL FUNDS Revenues General Fund: 28 Crime Stoppers Salary Supplement 480040 $ (12,700) Mallard $ (12,700) 29 Courthouse Security: Cauley Reserved Fund Balance 470100 $ 39,430 $ 39,430 Total Increase in Revenues $ 26,730 ALL FUNDS Expenditures General Fund: 30 Tax Assessor - Collector Jones Salary - Staff 130001 513000 $ 24,920 Hourly - Staff 130001 516100 $ (1,170) Social Security 130001 531000 $ 1,810 Retirement 130001 532000 $ 2,700 Health Insurance 130001 533000 $ 5,700 Dental Insurance 130001 533200 $ 90 Worker's Comp 130001 538000 $ 70 Unemployment 130001 539000 $ 40 To reclassify bookkeeper position from $ 34,160 Group 13 to 14 and to add an Asst. Staff Accountant position at a 13-2 31 Information Technology Cauley Salary - Dept Head 140001 512000 $ 11,790 Salary - Staff 140001 513000 $ 7,480 Social Security 140001 531000 $ 1,470 Retirement 140001 532000 $ 2,190 Worker's Comp 140001 538000 $ 210 Unemployment 140001 539000 $ 40 To increase the Dept Head and $ 23,180 Deputy Director salaries to those requested by Comm. Cauley RReports/Budget 2003 WS/ 9/11/2003 00 Budget Adjustment t of 6 6:26 PM VOLq~ PAGE-L-U BRAZOS COUNTY, TEXAS REQUESTED CHANGES IN PROPOSED BUDGET For The Fiscal Year Ending September 30, 2004 Department/ Division Account Amount Of Detail Number Number Adjustment Totals 32 Information Technology Cauley Hourly - Staff 140001 516100 $ 33,510 Social Security 140001 531000 $ 2,570 Retirement 140001 532000 $ 3,810 Dental Insurance 140001 533200 $ 100 Health Insurance 140001 533000 $ 5,700 Worker's Comp 140001 538000 $ 360 Unemployment 140001 539000 $ 50 To add a Training Support Specialist $ 46,100 Position at a Group 21 Step 1 33 Information Technology Cauley Minor Computer Hardware 140001 672030 $ 17,100 Computer Contracts 140001 710200 $ 3,108 To fund additional Microsoft licenses $ 20,208 and to move NEW and replacement pc's to IT budget 33 Auditor's Office Cauley Minor Computer Hardware 160001 672030 $ (5,380) To move replacement pc and laptop $ (5,380) and one NEW pc to IT budget 33 District Attorney Cauley Minor Computer Hardware 190001 672030 $ (4,000) To move NEW laptops to IT budget $ (4,000) 33 County Court at Law #2 Cauley Minor Computer Hardware 231001 672030 $ (2,500) To move NEW laptop to IT budget $ (2,500) 33 Sheriffs Office Cauley Minor Computer Hardware 280001 672030 $ (3,750) To move NEW pc to IT budget $ (3,750) 33 Constable Pct 4 Cauley Minor Computer Hardware 304011 672030 $ (1,250) To move NEW pe to IT budget $ (1,250) 33 Road and Bridge Cauley Minor Computer Hardware 560010 672030 $ (2,000) To move replacement pc to IT budget $ (2,000) FAWpuds/Budget 2003 WS/ 9/11/2003 00 Budget Adjustments 2 of 6 6:26 FM VOL_ 3 PAGE I RB BRAZOS COUNTY, TEXAS REQUESTED CHANGES IN PROPOSED BUDGET For The Fiscal Year Ending September 30, 2004 Department/ Division Account Amount Of Detail Number Number Adjustment Totals 34 Sheriffs Office Mallard Hourly - Law Enforcement 280001 516150 $ 37,000 Social Security 280001 531000 $ 2,830 Retirement 280001 532000 $ 4,210 Dental insurance 280001 533200 $ 90 Health Insurance 280001 533000 $ 5,700 Worker's Comp 280001 538000 $ 1,150 Unemployment 280001 539000 $ 60 To add an investigator position $ 51,040 at a Group 23 step 1 35 Jail Division Sims Hourly - Law Enforcement 280020 516150 $ (26,820) Hourly - Part time 280020 516300 $ 26,820 Health Insurance 280020 533000 $ (5,700) Reclassify a Full Time Detention $ (5,700) Officer position into two part time detention officer positions 36 Jail Division Sims Hourly - Staff 280020 516100 $ (31,810) Hourly - Law Enforcement 280020 516150 $ 43,920 Merit 280020 518200 $ (12,110) Worker's Compensation 280020 538000 $ 680 To upgrade the booking officers from $ 680 Group 15 to Group 16 and upgrade the court officers from Group 13 to Group 15 and to change ID officer to court officer 37 Commissioner's Court Jones. Telephone - Cellular 110001 617500 $ 720 To allow for cell phones for the $ 720 Commissioners F:Repwts/Budget 2003 WS/ 9/11/2003 00 Budget Adlusimenta 3 of 6 6:26 Phi VOLL47 PAGE I BRAZOS COUNTY, TEXAS REQUESTED CHANGES IN PROPOSED BUDGET For The Fiscal Year Ending September 30, 2004 Department/ Division Account Amount Of Detail Number Number Adjustment Totals 38 Constable Pct 1 Peters Hourly - Law Enfocement 301011 516150 $ 8,040 Social Security 301011 531000 $ 610 Retirement . 301011 532000 $ 910 Worker's Compensation 301011 538000 $ 250 To change the pay group for the $ 9,810 chief deputy from a Group 16 to a Group 23 and the Deputy Constables- from a Group 16 to a Group 19 39 Hourly - Staff 301011 516100 $ 990 Peters Social Security 301011 531000 $ 80 Retirement 301011 532000 $ 110 To change the clerk position from $ 1,180 a Clerk I pay group 10 step 1 to a Clerk H Group 11 step 1 40 Hourly - Law Enforcement 301011 516150 $ 30,360 Peters Social Security 301011 531000 $ 2,320 Retirement 301011 532000 $ 3,460 Dental Insurance 301011 533200 $ 90 Employee Health Insurance 301011 533000 $ 5,700 Worker's Compensation 301011 538000 $ 940 Unemployment 301011 539000 $ 60 To add a deputy constable position $ 42,930 at a group 19 41 Copier/ Printer Supplies 301011 601700 $ 400 Conference and Seminar Fees 301011 611100 $ 500 Miscellaneous Expend 301011 614500 $ 150 Travel 301011 618010 $ 250 Minor Equipment Other 301011 672860 $ 4,000 Minor Equipment - Radios 301011 672870 $ 900 To provide for other line item requests $ 6,200 made by Constable Pct. 1 (Note: ALL Misc. Expend. Were removed from the proposed budget because the dept is expected to use their DDEA funds for misc.) FAWprntsBudget 2003 WS/ 9/11/2003 00 Budget Adjustments 4 of 6 6:26 PM VOL4~ PAGELD BRAZOS COUNTY, TEXAS REQUESTED CHANGES IN PROPOSED BUDGET For The Fiscal Year Ending September 30, 2004 Department/ Division Account Amount Of Detail Number Number Adjustment Totals 42 Constable Pet. 2 doses Hourly - Law Enforcment 302011 516150 $ 15,670 Social Security 302011 531000 $ 1,190 Retirement 302011 532000 $ 1,780 Worker's Compensation 302011 538000 $ 480 Unemployment 302011 .539000 $ 20 To change the pay group for the $ 19,140 chief deputy from a Group 16 to a Group 23 and deputy constables from a Group 16 to a Group 19 43 Constable Pct. 3 Peters Hourly- Law Enforcment 303011 516150 $ 2,630 Social Security 303011 531000 $ 200 Retirement 303011 532000 $ 300 Worker's Compensation 303011 538000 $ 80 To change the pay group for the $ 3,210 chief deputy from a Group 16 to a Group 23 44 Constable Pct. 4 Peters Hourly - Law Enforcment 304011 516150 $ 4,430 Hourly- Part time 304011 516300 $ 2,830 Social Security 304011 531000 $ 560 Retirement 304011 532000 $ 820 Worker's Compensation 304011 538000 $ 220 Unemployment 304011 539000 $ 10 To change the pay group for the $ 8,870 chief deputy from a Group 16 to a Group 23 and deputy constables from a Group 16 to a Group 19 F:RepodslBudget 2OD3 WS/ 9/11/2003 OD Budget Adjustments 5 Of 6 6:26 PM VOL 4~ PAGE 90) BRAZOS COUNTY, TEXAS REQUESTED CHANGES IN PROPOSED BUDGET For The Fiscal Year Ending September 30, 2004 Department/ Division Account Amount Of Detail Number Number Adjustment Totals 45 Exposition Center Sims Department Head 360001 512000 $ 60,620 Hourly - Staff 360001 516100 $ 25,550 Social' Security 360001 531000 $ 6,590 Retirement 360001 532000 $ 9,800 Flex Fee 360001 531010 $ 50 Health Insurance 360001 533000 $ 11,400 Dental Insurance 360001 533200 $ 200 Unemployment 360001 539000 $ 150 Worker's Compensation 360001 538000 $ 250 Office Supplies 360001 606000 $ 1,000 Travel 360001 618010 $ 15,000 Printing 360001 615000 $ 20,000 $ 150,610 46 Courthouse Security: Hourly - Law Enforcement 510001 516150 $ 27,500 Social Security 510001 531000 $ 2,110 Retirement 510001 532000 $ 3,130 Dental Insurance 510001 533200 $ 100 Health Insurance 510001 533000 $ 5,700 Workers Comp 510001 538000 $ 850 Unemployment 510001 539000 $ 40 To add a Security Officer at a Group 17 $ 39,430 Step I Total Increase in Expenditures - ALL FUNDS $ 432,888 LESS : Increase in Revenues $ (26,730) NET USE OF GENERAL FUND UNRESERVED FUND BALANCE $ 406,158 FOR CORRECTIONS OF ERRORS RROPWs/Budget 2003 WS/ 9/11/2003 00 Budget Adjustor is 6 of 6 6:26 PM VOL 47 PAGE AOZL BRAZOS COUNTY, TEXAS COMPARATIVE ANALYSIS - REVENUES Proposed Budget for Fiscal Year Ending September 30, 2004 Proposed Changes to Approved Revenue Proposed Revenue Budget Budget Budget For The For The For The Year Ending Year Ending Year Ending 9/30/2004 9/3012004 9/30/2004 General Fund $ 43,569,556 $ 400,668 $ 43,970,224 Health Endowment Fund 110,000 110,000 Special Revenue Funds 1,061,085 20,000 1,081,085 Grant Funds 1,868,598 75,180 1,943,778 Debt Service Fund 3,438,641 - 3,438,641 Capital Project Funds General Improvement 6,656,250 - 6,656,250 Judicial Software 78,000 - 78,000 Exposition Center 13,980,000 - 13,980,000 Courthouse improvement 536,100 536,100 Right of Way 834,000 834,000 Capital Roads 2,286,000 2,286,000 Proprietary Fund 5,032,300 - . 5,032,300 Totals $79,450 530 $ 495,848 $ 79,946,378 VOL 41 PAGE la D3 BRAZOS COUNTY, TEXAS COMPARATIVE ANALYSIS - EXPENDITURES Proposed Budget for Fiscal Year Ending September 30, 2004 Proposed Changes to Approved Expenditure Proposed Expenditures Budget Budget Budget For The For The For The Year Ending Year Ending Year Ending 9/30/2004 9/30/2004 9/3012004 General Fund $ 43,569,556 $ 400,668 $ 43,970,224 Health Endowment Fund 110,000 - 110,000 Special Revenue Funds 1,061,085 20,000 1,081,085 Grant Funds 1,868,598 75,180 1,943,778 Debt Service Fund 3,438,641 - 3,438,641 Capital Project Funds General Improvement 6,656,250 - 6,656,250 Judicial Software 78,000 - 78,000 Exposition Center 13,980,000 - 13,980,000 Courthouse Improvement 536,100 - 536,100 Right of Way 834,000 - 834,000 Capital Roads 2,286,000 - 2,286,000 Proprietary Fund 5,032,300 - 5,032,300 Totals $ 79,450,530 $ 495,848 $ 79,946,378 VOL LI7 PAGE Zaa BRAZOS COUNTY, TEXAS APPROVED CHANGES TO PROPOSED BUDGET For The Fiscal Year Ending September 30, 2004 Department/ Division Account Amount Of Detail Number Number Adjustment Totals ALL FUNDS Revenues General Fund: Crime Stoppers Salary Supplement 480040 $ (12,700) $ (12,700) Total Decrease in Revenues - ALL FUNDS $ (12,700) ALLFUNDS Expenditures General Fund: Tax Assessor - Collector Salary - Staff 130001 513000 $ 35,210 Hourly - Staff 130001 516100 $ 700 Social Security 130001 531000 $ 2,750 Retirement 130001 532000 $ 4,080 Health Insurance 130001 533000 $ 5,700 Dental Insurance 130001 533200 $ 90 Worker's Comp 130001 538000 $ 110 Unemployment 130001 539000 $ 60 To reclassify bookkeeper position from $ 48,700 Group 13 to 14 and to add a Staff Accountant at a Group 22 Step 1 Information Technology Minor Computer Hardware 140001 672030 $ 17,100 Computer Contracts 140001 710200 $ 3,108 To fund additional Microsoft licenses $ 20,208 and to move NEW and replacement pc's to IT budget FAeports/Budget 2003 WS/ 9/12/2003 00 Budget Adjuskm is 1 of 6 3:14 PM VOL U0 PAGE aos BRAZOS COUNTY, TEXAS APPROVED CHANGES TO PROPOSED BUDGET For The Fiscal Year Ending September 30, 2004 Department/ Division Account Amount Of Detail Number Number Adjustment Totals Auditor's Office Minor Computer Hardware 160001 672030 $ (5,380) To move replacement pc and laptop $ (5,380) and one NEW pc to IT budget District Attorney Minor Computer Hardware 190001 672030 $ (4,000) To move NEW laptops to IT budget $ (4,000) County Court at Law #2 Minor Computer Hardware 231001 672030 $ (2,500) To move NEW laptop to IT budget $ (2,500) Sheriffs Office Minor Computer Hardware 280001 672030 $ (3,750) To move NEW pc to IT budget $ (3,750) Constable Pct 4 Minor Computer Hardware 304011 672030 $ (1,250) To move NEW pc to IT budget $ (1,250) Road and Bridge Minor Computer Hardware 560010 672030 $ (2,000) To move replacement pc to IT budget $ (2,000) Sheriffs Office Hourly - Law Enforcement 280001 516150 $ 37,000 Social Security 280001 531000 $ 2,830 Retirement 280001 532000 $ 4,200 Dental Insurance 280001 533200 $ 90 Health Insurance 280001 533000 $ 5,700 Worker's Comp 280001 538000 $ 1,150 Unemployment 280001 539000 $ 60 To add an investigator position $ 51,040 at a Group 23 step 1 F:RepoftSudget 2003 WS/ 9/12/2003 00 Budget Adjus6neMS 2 of 6 3:14 PM UOL~1~ PAGE 22 BRAZOS COUNTY, TEXAS APPROVED CHANGES TO PROPOSED BUDGET For The Fiscal Year Ending September 30, 2004 Department/ Division Account Amount Of Detail Number Number Adjustment Totals Jail Division Hourly - Law Enforcement 280020 516150 $ (26,820) Hourly - Part time 280020 516300 $ 26,820 Health Insurance 280020 533000 $ (5,700) Reclassify a Full Time Detention $ (5,700) Officer position into two part time detention officer positions Jail Division Hourly - Staff 280020 516100 $ (31,810) Hourly - Law Enforcement 280020 516150 $ 43,920 Merit 280020 518200 $ (12,110) Worker's Compensation 280020 538000 $ 680 To upgrade the booking officers from $ 680 Group IS to Group 16 and upgrade the court officers from Group 13 to Group 15 and to change ID officer to court officer Commissioner's Court Telephone- Cellular 110001 617500 $ 720 To allow for cell phones for the $ 720 Commissioners F:Reports/Budget 2003 WS/ 9/12/2003 00 Budget Adjustments 3 of 6 3:14 PM VOL 41 PAGE a07 BRAZOS COUNTY, TEXAS APPROVED CHANGES TO PROPOSED BUDGET For The Fiscal Year Ending September 30, 2004 Department/ Division Account Amount Of Detail Number Number Adjustment Totals Constable Pct. 1 Hourly - Law Enforcment 301011 516150 $ 8,040 Social Security 301011 531000 $ 440 Retirement 301011 532000 $ 660 Worker's Compensation 301011 538000 $ 180 Merit 301011 518200 $ (2,290) To change the pay group for the $ 7,030 chief deputy from a Group 16 to a Group 23 and the Deputy Constables from a Croup 16 to a Group 19 No merit carries forward and allowance is reduced to zero Hourly - Staff 301011 516100 $ 990 Social Security 301011 531000 $ 80 Retirement 301011 532000 $ 110 To change the clerk position from $ 1,180 a Clerk I pay group 10 step 1 to a Clerk II Group 11 step 1 Constable Pct. 2 Hourly - Law Enforcment 302011 516150 $ 15,670 Social Security 302011 531000 $ 940 Retirement 302011 532000 $ 1,400 Worker's Compensation 302011 538000 $ 380 Unemployment 302011 539000 $ 20 Merit 302011 518200 $ (3,340) To change the pay group for the $ 15,070 chief deputy from a Group 16 to a Group 23 and deputy constables from a Group 16 to a Group 19 No merit carries forward and allowance is reduced to zero F:Repcds/8udge12003 w5/ 9/12/2003 00 Budget Adjustments 4 of 6 3:14 PM Vol 47 PACE aC'~ BRAZOS COUNTY, TEXAS APPROVED CHANGES TO PROPOSED BUDGET For The Fiscal Year Ending September 30, 2004 Department/ Division Account Amount Of Detail Number Number Adjustment Totals Constable Pct. 3 Hourly - Law Enforcment 303011 516150 $ 2,640 Social Security 303011 531000 $ 60 Retirement 303011 532000 $ 90 Worker's Compensation 303011 538000 $ 20 Merit 303011 518200 $ (1,880) To change the pay group for the $ 930 chief deputy from a Group 16 to a Group 23 No merit carries forward and allowance is reduced to zero Constable Pct. 4 Hourly - Law Enforcment 304011 516150 $ 4,300 Hourly- Part time 304011 516300 $ 2,830 Social Security 304011 531000 $ 360 Retirement 304011 532000 $ 530 Worker's Compensation 304011 538000 $ 140 Unemployment 304011 539000 $ 10 Merit 304011 518200 $ (2,400) To change the pay group for the $ 5,770 chief deputy from a Group 16 to a Group 23 and deputy constables from a Group 16 to a Group 19 No merit carries forward and allowance is reduced to zero F:RepoAatBudget 2003 WS/ 9/12/2003 00 Budget AcryM"t is 5 of 6 3:14 PM VOL47 PAGE a09 BRAZOS COUNTY, TEXAS APPROVED CHANGES TO PROPOSED BUDGET For The Fiscal Year Ending September 30, 2004 Department/ Division Account Amount Of Detail Number Number Adjustment Totals Exposition Center Department Head 360001 512000 $ 60,620 Hourly - Staff 360001 516100 $ 25,550 Social Security 360001 531000 S 6,590 Retirement 360001 532000 $ 9,800 Flex Fee 360001 531010 $ 50 Health Insurance 360001 533000 $ 11,400 Dental Insurance 360001 533200 $ 200 Unemployment 360001 539000 $ 150 Worker's Compensation 360001 538000 $ 250 Office Supplies 360001 606000 $ 1,000 Travel 360001 618010 $ 15,000 Printing 360001 615000 $ 20,000 $ 150,610 47 Jail Division Hourly - Law Enforcement 280020 516150 $ 700 Social Security 280020 531000 $ 50 Retirement 280020 532000 $ 80 Health Insurance 280020 533000 $ (5,700) Dental Insurance 280020 533200 $ (200) Worker's Compensation 280020 538000 $ 30 To correct insurance because we counted one too many and $ (5,040) one position had 2181 hours in the calculation and should have been 2184 48 Community Support Brazos Animal Shelter 110020 731200 $ 2,000 Contract amount increased $ 2,000 Total Increase in Expenditures - ALL FUNDS $ 274,318 ADD: Decrease in Revenues $ 12,700 NET USE OF GENERAL FUND UNRESERVED FUND BALANCE $ 287,018 FOR CORRECTIONS OF ERRORS FReportNBudget 2003 WS/ 9/12/2003 00 Budget Adjustments 6 of 6 3:14 PM VOC_q2_PAGE a 0 BRAZOS COUNTY, TEXAS CORRECTION OF ERRORS IN PROPOSED BUDGET For The Fiscal Year Ending September 30, 2004 Departmeatt Division Account Amount Of Detail Number Number Adjustment Totals ALL FUNDS REVENUE CORRECTIONS: General Fund 1 Community Gun Prosecution Grant 480290 $ (6,370) Notification of reduced funding received Total Grant Revenues - $33,630 Total Grant Expenditures - $66,790 2 Reserve Juvenile Federal Title IV-E 470260 $ 39,219 Reclassify Misc. Expenditures- $20,000 and 3% increase in Administration personnel- $19,219 3 Reserve Juvenile TYC 470265 $ 80 3% increase in personnel 4 Vital Statistics Preservation 410145 S 5,800 Section 191.0045 of Health and Safety Code amended to provide vital record preservation 5 Surety Bond Fee Administrative Costs $ 7,200 H.B 1940 allows collection of $15 surety bond fee - 10% remains with County as administrative fee. Grant Fund 6 Transfers from General Fund 490280 $ 49,624 To increase funding for match of grants 7 Juvenile Salary Supplement 480031 $ (1,675) To correct revenues due to receipt of grant contracts 8 TJPC - State Aid 480465 $ 27,224 To correct revenues due to receipt of grant contracts District Clerk Record Management and Preservation Fund (23) 9 Records Mgmt Fees 410220 $ 20,000 To provide estimated revenues for HB 1905 which amended Section 51.317 of the Govt. Code Total Increase in Revenues - ALL FUNDS $ 141,102 9/11/2003 F:R PWts P oposed 0udget 2004/01 awgn MjusV enlsAs 1 of 5 6:26 PM VOIL 41 PAGE 91 BRAZOS COUNTY, TEXAS CORRECTION OF ERRORS IN PROPOSED BUDGET For The Fiscal Year Ending September 30, 2004 Department/ Division Account Amount Of Detail Number Number Adjustment Totals ALL FUNDS - EXPENDITURE CORRECTIONS General Fund: 10 Various Departments Copier Maintenance Changes due to revised contract approved 130,001 652000 $ (1,000) by Commissioner's Court August 19th, 2003 140001 652000 $ 100 190001 652000 S 1,600 200001 652000 $ (1,300) 220001 652000 $ 200 222001 652000 S 625 230001 6520,00 $ 200 241011 652000 $ 100 242011 652000 $ 100 242012 652000 $ 900 280020 652000 $ (2,000) 302011 652000 $ 25 303011 652000 S 50 304011 652000 S 500 560010 652000 S 200 100001 652000 $ (100) 365001 652000 $ (200) 11 County Court At Law #2 Minor Acquisitions - Copiers 231001 672300 $ (3,160) Department to purchase copier in 02-03 $ (3,160) 2 Juvenile Federal Title IV-E Training 310500 616800 $ 10,000 Juvenile Supplies 310500 604900 $ 10,000 Department reallocated amount previously $ 20,000 deleted as misc. expenditures. Revenues increased for same amount 4 County Clerk- Vital Statistics Preservation Microfilming 210100 713000 $ 5,800 S.B.1744 authorizes vital statistics S 5,800 preservation fee to be collected by County Clerk. Increase both revenues and expenditures 12 Commissioner's Court Retiree Dental Insurance 110001 533110 $ 3,744 County pays $8.00 per month per retiree S 3,744 for dental insurance. 13 Commissioner's Court-Contingency Reclassify moneys from Court Appointed 110015 611300 Attorney's to Visiting Judges FAeporta(QWSed MOW 204AX avdaN Adluslments.Kb 2 of 6 6:26 9/ /2003 03 VIOL 11 PAGE a 1 a BRAZOS COUNTY, TEXAS CORRECTION OF ERRORS IN PROPOSED BUDGET For The Fiscal Year Ending September 30, 2004 Department/ Division Account Amount Of Detail Number Number Adjustment_ Totals 14 County Treasurer Armored Car Service 120001 710030 S 180 To adjust for new contract S 180 15 Tax Office Armored Car Service 130001 710,030 S (800) To adjust for new contract S (800) 16 Justice of the Peace Pet 3 Armored Car Service 243011 710030 S (300) To adjust for new contract $ (300) 17 Juvenile Services Juvenile Services - Administration Salary -Staff 310001 513000 S 11,100 Hourly Staff 310001 516100 S 14,150 Hourly - Part Time 310001 516300 $ 1,920 Hourly - Three Quarter Time 310002 516350 S 630 Hourly - Temporary 3100,02 516400 $ 3,220 State Supplement - TJPC -JPO 310001 517510 $ 2,850 State Supplement - TJPC -JDO 310001 517511 $ (1,430) Social Security 310001 531000 S 109 Retirement 310001 532000 $ 162 Unemployment 310001 539000 $ 60 Worker's Compensation 310001 538000 S 7 To provide for the 3% increase in salaries $ 32,978 3 Juvenile Services - TYC Parole Hourly Staff 310100 516100 S 1,460 Hourly - Part Time 310100 516300 $ 300 State Supplement - TJPC -JDO 310100 517511 $ (1,430) Social Security 310100 531000 S (110) Retirement 310100 5320,00 $ (163) Unemployment 310100 539000 S - Worker's Compensation 310100 538000 $ 23 To provide for the 3% increase in salaries $ 80 18 Juvenile Services - JJAEP Hourly Staff 310400 513000 $ 730 Hourly - Part Time 310400 516100 S 600 Social Security 310400 531000 S 100 Retirement 310400 532000 $ 150 Unemployment 310400 539000 $ - Worker's Compensation 310,400 538000 S 10 To provide for the 3% increase in salaries $ 1,590 9/11/2003 F:Repwt9lPrwoO Budget 2004N Budget AdlusUnents.tls 3 Or 5 626 PM VOL P~ PAGE a13 BRAZOS COUNTY, TEXAS CORRECTION OF ERRORS IN PROPOSED BUDGET For The Fiscal Year Ending September 30, 2004 Department/ Division Account Amount Of Detail Number Number Adjustment Totals 19 Information Technology Salary -Staff 140001 513000 $ 79,300 Hourly - Staff 140001 516100 S (75,830) Social Security 140001 531000 $ 270 Retirement 140001 532000 S 390 Worker's Compensation 140001 538000 S 30 To correct budget for Deputy Director $ 4,160 and reclassify two positions from hourly to salary. 20 Sheriffs Department Hourly - Law Enforcement 280001 516150 $ (8,100) Social Security 280001 531000 S (610) Retirement 280001 532000 S (920) Unemployment 280001 539000 S (10) Workers Compensation 280001 538000 $ (160) To reduce a position budget $ (9,800) Employee resigned and had 6 merit steps 21 Community Support Central Appraisal District 110020 733200 $ 7,910 To increase budget based on estimated S 7,910 budget received from Appraisal District 22 Justice of the Peace Pct. I Rental - Office Space 241011 715060 $ 1,180 To correct for lease agreement S 1.180 23 Constable Pct I Rental - Office Space 301011 715060 $ 460 To correct for lease agreement $ 460 24 Transfers to Grant Fund 913200 S 49,624 S 49,624 Grant Fund: 25 CUDEP Expenditures Hourly - Staff 1831 516100 $ 15,437 Social Security 1831 531000 $ 1,184 Retirement 1831 532000 $ 1,755 Employee Health Insurance 1831 53300,0 S 1,367 Unemployment 1831 539000 $ 2 $ 19,745 9/ll/20W F:RWp ;opa a 9x12006/04 aud"t Adjmt6 Ms,A, 4 of 5 6:26 PM 'VOL 47 PAGE ~214 BRAZOS COUNTY, TEXAS CORRECTION OF ERRORS IN PROPOSED BUDGET For The Fiscal Year Ending September 30, 2004 Department/ Division Account Amount Of Detail Number Number Adjustment Totals 26 TJPC - State Aid Expenditures - Salary - Dept Heads 3121 512000 $ (3,127) Hourly - Staff 3121 516100 $ 4,827 Hourly - Overtime 3121 516200 $ 9,535 State Supplement - JPO 3121 517510 $ 265 State Supplement - JDO 3121 517511 $ 160 Merit Pay 3121 518200 $ (4,430) Social Security 3121 53100,0 $ 566 Flex Benefit Admin Fee 3121 531010 $ 132 Retirement 3121 532000 $ 837 Employee Health Insurance 3121 533000 $ 12,200 Employee Dental Insurance 3121 533200 S 576 Workers Compensation 3121 538000 $ 1,247 Unemployment 3121 539000 S 416 Miscelleanous Expenditures 3121 614500 $ 2,309 Rental-Vehicles 3121 715200 $ 480 Counseling Services 3121 721570 $ 6,200 $ 32,193 27 TJPC - Community Corrections Hourly - Staff 3161 516100 $ 21,057 State Supplement - JPO 3161 517510 $ (1,850) Merit Pay 3161 518200 $ (3,470) Social Security 3161 531000 S 1,115 Flex Benefit Admin Fee 3161 531010 S 132 Retirement 3161 532000 $ 1,809 Employee Health Insurance 3161 533000 S 5,700 Employee Dental Insurance 3161 533200 $ 376 Workers Compensation 3161 538000 $ 149 Unemployment 3161 539000 $ 117 Conference and Seminar Fees 3161 614500 $ (500) Rental - Equipment 3161 715200 $ (1,400) $ 23,235 9 District Clerk Records Preservation and Management Fund (23): Professional Fees - Other 725900 $ 20,000 To provide estimated revenues and $ 20,000 expenditures for HB 1905 which amended Sction 51.317 of the Government Code Total Increase in Expenditures - ALL FUNDS $ 208,819 LESS : Increase in Revenues S (141,102) NET USE OF GENERAL FUND UNRESERVED FUND BALANCE FOR CORRECTIONS OF ERRORS $ 67,717 9/11/2003 F:ReoWsf apo aud9 t 20W4 Budget ~jusl a e.tls 5 of 5 6 26 PM VOL 4~ PAGE a~5 N a BR.AZOS COUNTY BRYAN. TB7XA6 RESOLUTION LEVYING A TAX RATE FOR THE COUNTY OF BRAZOS FOR THE TAX YEAR 2003 WHEREAS, the Commissioners Court is responsible for the levy or adoption of a tax rate for Brazos County, NOW, THEREFORE, BE IT RESOLVED that the Commissioners Court of Brazos County, Texas does hereby levy or adopt the tax rate on $100 of valuation for the County of Brazos for the tax year 2003 as follows: $0.3839 for the purpose of maintenance and operations 0.0511 for the payment of principal and interest on county debt $0.4350 Total Tax Rate BE IT FURTHER RESOLVED that the Tax Assessor-Collector is hereby authorized to assess and collect the taxes of Brazos County in accordance with the above set rate. tp ADOPTED this the day of September, 2003. Rand Sims, County Judge T Jones issioner, Precinct 1 Kenny Mallard, issioner, ecinct 3 Duane Peters, Commissioner, Precinct 2 ey aul , Jr., ommissio r Pr inct 4 Attested: Karen McQueen, County Clerk VOL U7 PAGE a)~P