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Home My WebLink About2009-06-02-9:00AM-REGULAR ATE of Y Of BRAZOSCOUNTY BRYAN, TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON 2 JUNE 2009 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVENUE, SUITE 106, BRYAN, TEXAS. 1. Invocation and Pledge of Allegiance - Judge Sims. 2. Call for citizen's input and/or concerns. Consider and take action on agenda items 3 - 25: 3. Budget Amendment 08/09 - 34.1 thin 34.6. 4. Personnel Change of Status. 5. Payment of Claims. 6. Out of state travel request for Karen McQueen, County Clerk, to attend the 2009 International Association of Clerks, Recorders, Election Officials & Treasurers annual conference in Spokane, WA on 7-11 `July 2009. Travel cost will be paid from the HAVA Education Grant. 7. Proclamation 09-020 honoring and recognizing John M. Lawrence, III for his service in the legal profession to Brazos County and the State of Texas. 8. Service Agreement Renewal with Appriss for the Victim Information & Notification Everyday (VINE) program; term of agreement is 1 September 2009 to 31 August 2010. Office of the County Judge • 200 South Texas Ave. • Suite 332 Bryan, Texas 77803 • Fax: (979) 361-4503 VOLO l PAGE aa~ Commissioners Court Agenda 2 June 2009 Page 2 9. Request from Risk Management for an exception to the County Purchasing Policy requiring three (3) quotes for purchases over $500.00; research and documentation will be substituted for quotes in the purchase of four (4) used trailers. 10. Requisition #00024352 from Risk Management for permission to purchase four (4) used trailers from Central Freight Lines - Waco for use by Emergency Management during mass evacuations to our area, as follows based on best value: VIN # Price a. 9471122 $ 1200.00 b. 9474642 1200.00 c. 7416852 750.00 d. 7415812 750.00 11. Request from the Pct. 2.2 Justice of the Peace for permission to purchase a fax machine with the JP Technology Fund, and to house the fax machine in his home so that faxes can be sent and received after normal working hours. 12. Out of state travel request from the Budget Office for Irene Jett to attend the Sungard 2009 Client Conference in Hershey, PA on 1-4 November 2009 (pending FY2010 budget approval). 13. Out of state travel request from Road & Bridge for Kim Hinton and Megan Parsons to attend the Environmental Systems Research Institute's Users Conference in San Diego, CA on 12-18 July 2009. 14. Permission to advertise Bid #2009-42, Pharmaceuticals for Jail. 15. Acceptance of a Public Utility Easement from J. E. Rodgers for improvements to Clear Lake Road located in Precinct 2. 16. Acceptance of a Special Warranty Deed from J. E. Rodgers for improvements to Clear Lake Road located in Precinct 2. 17. Acceptance of a Special Warranty Deed from Sandra Cahill Cason for improvements to Oak Lake Road located in Precinct 2 18. Acceptance of a Special Warranty Deed from Diana LeNoir Laske for improvements to Oak Lake Road located in Precinct 2. 19. Acceptance of a Special Warranty Deed from Cynthia Biggs Parker for improvements to Oak Lake Road located in Precinct 2. 20. Acceptance of a Special Warranty Deed from Rodney Greer for improvements to Oak Lake Road located in Precinct 2. 21. Acceptance of a Special Warranty Deed from Sheryll Greer Lewis for improvements to Oak Lake Road located in Precinct 2. A a a~ VOLI_F GE Commissioners Court Agenda 2 June 2009 Page 3 22. Acceptance of a Special Warranty Deed from Peggy Biggs for improvements to Oak Lake Road located in Precinct 2. 23. Payment Authorization in the amount of $633.76 to the United States Treasury Internal Revenue Service to cover the cost of a FICA underpayment from 2006 and the ensuing penalty with interest. 24. Convene into Executive Session pursuant to §551.074 of the Texas Government Code to discuss possible personnel action regarding the Director of Human Resources. 25. Consider and possible action on the Executive Session. 26. Acknowledgement of the Monthly Reports submitted in May 2009. These reports are available for review in the County Judge's Office 27. Announcement of interest items and possible future agenda topics. 28. Call for citizen input and/or concerns. 29. Agency / Board / Committee reports by Court members. 30. Adjourn 230 of r~~~ VOL I Commissioners Court Agenda 2 June 2009 Page 4 PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who me inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act §551.042. The County Administration Building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. voL,~PAGE ~ 31 COMMISSIONERS' COURT REGULAR MEETING JUNE 2, 2009 A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Tuesday, June 2, 2009 with the following members of the Court present: Randy Sims, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Duane Peters, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk, Absent. The attached sheet contains the names of the citizens and officials that were in attendance. The County Judge gave the invocation and then led the pledge of allegiance. He then welcomed Commissioner Irma Cauley to Commissioners Court. There was no citizen input/and or concerns. The Court next considered Budget Amendment #08/09-34.1 through 34.6 that would reallocate funds for the Information Technology Department, Justice of the Peace, Precinct 2, Place 1, Juvenile Services; and transfer funds from Contingency to Vol I a I Page ,93,2- Commissioners Court meeting June 2, 2009 2 the District Attorney's Office, Sheriff-Jail Division; from County Clerk DDEA to County Clerk HAVA. On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to approve the budget amendment as submitted. A copy each amendment is attached. The Court proceeded to consider the change of status of employees as submitted on the attached Personnel Action Requests. On motion by Commissioner Wassermann, seconded by Commissioner Peters, the Court voted unanimously to approve the changes as submitted. The Court next considered the following Claims as submitted by the county Treasurer for payment: 7062516 through 7062710 On motion by Commissioner Peters, seconded by Commissioner Mallard, the Court voted unanimously to approve the Claims as submitted. The next matter for consideration by the Court was a request submitted by the County Clerk seeking approval for out of state travel for herself to travel to Spokane, Washington to attend the 2009 IACREOT Conference July 7-11, 2009. Travel cost will be paid from the HAVA Education Fund. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to grant the request from the County Vol Id-I Page d33 Commissioners Court meeting June 2, 2009 3 Clerk and approved payment of out of state travel expense for Ms. Karen McQueen. The County Judge read aloud Proclamation #09-020 expressing respect and gratitude to John M. Lawrence III for his exemplary service to his country, Brazos County and the legal profession of Brazos County and the State of Texas. On motion by the Count Judge, seconded by Commissioner Cauley the Court moved to approve the Proclamation. The Court next considered a Service Agreement renewal with Appriss for the Victim Information & Notification Everyday (VINE) Program. The term of the contract is September 1, 2009 through August 31, 2010. Cost to Brazos County will be $30,108.00 which will be reimbursed by the Office of the Attorney General. On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to approve the renewal with Appriss and authorized the County Judge to execute the document. A copy is attached. The next matter before the Court was consideration of a request from the Risk Management Department for an exception to the Count Purchasing Policy requiring three (3) quotes for purchases over $500.00. Research and documentation will be substituted for quotes in the purchase of four (4) used trailers. On motion by the County Judge, seconded by Vol I a I Page d34 Commissioners Court meeting June 2, 2009 4 Commissioner mallard, the Court voted unanimously to approve the request from the Director of the Risk Management Department and authorized the exception. The Court next considered requisition #00024358 from Risk Management for the purchase of four (4) used trailers from Central Freight Lines-Waco for use by Emergency Management during mass evacuations to our area. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve requisition #0024358 for the purchase of the following used trailers: VIN# Price a. 9471122 $1200.00 b. 9474642 1200.00 c. 7416852 750.00 d. 7415812 750.00 The Court next considered a request from Justice of the Peace, Precinct 2, Place 2, Tommy Munoz for permission to purchase a fax machine through the JP Technology Fund. The machine will be kept at his home and used for county business. This is necessitated due to the need to fax information in the middle of the night to other counties or the local county jail concerning information on defendants being held in custody. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the request form Judge Munoz. Vol 1-9-( Page 235 Commissioners Court meeting June 2, 2009 5 The next matter for consideration by the Court was a request submitted by Irene Jett, Budget officer seeking approval for out of state travel for her to travel to Hershey, Pennsylvania to attend the Sungard 2009 Client Conference November 1 through 4, 2009. On motion by Commissioner Wassermann, seconded by Commissioner Peters, the Court voted unanimously to grant the request from the Budget Officer and approved payment of out of state travel expense for Ms. Irene Jett. The next matter for consideration by the Court was a request submitted by the Road & Bridge Department seeking approval for out of state travel for Kim Hinton and Megan Parsons to travel to San Diego, California to attend the Environmental Systems Research Institute Users Conference July 12-18, 2009. On motion by the County Judge, seconded by Commissioner Peters, the Court voted unanimously to grant the request from the Road & Bridge Department and approved payment of out of state travel expenses for Ms. Kim Hinton and Ms. Megan Parsons. The next matter for consideration was approval for the Purchasing Agent to advertise Bid 2009-042, Pharmaceuticals for Jail. On motion by Commissioner Mallard, seconded by Commissioner Cauley, the Court voted unanimously to authorize Vol l al Page a31 Commissioners Court meeting June 2, 2009 6 the Purchasing Agent to advertise for bids for pharmaceuticals for the jail. The Court next considered acceptance of a Public Utility Easement for improvements to Clear Lake Road in Precinct 2. On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to authorize the County Judge to accept on behalf of Brazos County a Public Utility Easement from J. E. Rodgers for the expansion and improvements to Clear Lake Road. The Court next considered acceptance of a Special Warranty Deed for right-of-way on Clear Lake Road in Precinct 2. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to authorize the County Judge to accept on behalf of Brazos County a Special Warranty Deed from J. E. Rodgers for the expansion and improvements to Clear Lake Road. The Court next considered acceptance of a special Warranty Deed for right-of-way on Oak Lake Road in Precinct 2. On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to authorize the County Judge to accept on behalf of Brazos County a Special Warranty Deed from Sandra Cahill Cason for the expansion and improvements to Oak Lake Road. Vol l X1 Page a 3 7 Commissioners Court meeting June 2, 2009 7 The Court next considered acceptance of a Special Warranty Deed for right-of-way on Oak Lake Road in Precinct 2. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to authorize the County Judge to accept on behalf of Brazos County a Special Warranty Deed from Diana LeNoir Laske for the expansion and improvements to Oak Lake Road. The Court next considered acceptance of a Special Warranty Deed for right-of-way on Oak Lake Road in Precinct 2. On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to authorize the County Judge to accept on behalf of Brazos County a Special Warranty Deed from Cynthia Biggs Parker for the expansion and improvements to Oak Lake Road. The Court next considered acceptance of a Special Warranty Deed for right-of-way on Oak Lake Road in Precinct 2. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to authorize the County Judge to accept on behalf of Brazos County a Special Warranty Deed from Rodney Greer for the expansion and improvements to Oak Lake Road. The Court next considered acceptance of a Special Warranty Deed for right-of-way on Oak Lake Road in Precinct 2. Vol I ?,I Page 2 3 8' Commissioners Court meeting June 2, 2009 8 On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to authorize the County Judge to accept on behalf of Brazos County a Special Warranty Deed from Sheryll Greer Lewis for the expansion and improvements to Oak Lake Road. The Court next considered acceptance of a Special Warranty Deed for right-of-way on Oak Lake Road in Precinct 2. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to authorize the County Judge to accept on behalf of Brazos County a Special Warranty Deed from Peggy Biggs for the expansion and improvements to Oak Lake Road. The next matter before the Court was consideration of a payment authorization in the amount of $633.76 to the United States Treasury Internal Revenue Service to cover the cost of a FICA underpayment and the ensuing penalty with interest. On motion by Commissioner Peters, seconded by Commissioner Mallard, the Court voted unanimously to approve the payment authorization. The County Judge asked the Sheriff to give his report on the number of inmates prior to the Executive Session. The Sheriff stated that there were 533 inmates in jail, 68 were in Vol I a1 Page d-3 q Commissioners Court meeting June 2, 2009 9 jail out of the county, 66 were on electronic monitoring and 95 are pending electronic monitoring. At 9:17 a.m. the County Judge announced the meeting closed to the public so that the Court could meet in Closed Executive Session to discuss possible personnel action concerning the Director of Human Resources as allowed under Section 551.074 of the Texas Government Code. At 9:40 a.m. the County Judge announced the meeting open to the public and announced that no action would be taken on the Closed Executive Session. The Court acknowledged receipt of the Extension Service reports-Ler May 2009 and acknowledged receipt of reports from the following County and Precinct Offices showing revenues collected and remitted to the County Treasurer: County Clerk District Clerk Justice of the Peace Precinct 1 Justice of the Peace Precinct 2, Place 1 Justice of the Peace Precinct 2, Place 2 Justice of the Peace Precinct 3 Justice of the Peace Precinct 4 Constable, Precinct 1 Constable Precinct 2 Constable Precinct 3 Constable Precinct 4 Road & Bridge Sheriff A copy of the Officials' reports can be viewed in the County Auditor's office. Vol 19-1 Page d `f0 Commissioners Court meeting June 2, 2009 10 Under announcement of interest items and possible future agenda topics the following spoke: Commissioner Mallard a) Stated that College Station Mayor Ben White is having a meeting on the topic of high speed rain on Friday. A meeting has been posted. Under citizen input and/or concerns, the following spoke: County Judge a) Presented Irma Cauley a plaque in memory of Carey Cauley, Jr. This will be hung in the Commissioners Courtroom. Marc Hamlin, District Clerk a) Gave a presentation on online Jury summons response and assignment. The site address will be www.brazoscountyjury.com/ Jurors can get information online and it will reduce time from about two (2) hours to fifteen (15) minutes. This will give jurors, prosecutors and the judge time back, and avoid the long waits in the hallway. There has been a 90o response rate online in Travis County. There were no Agency/Board/Committee reports by Court members. There being no further business to come before the Court, the meeting was adjourned. Vol l al page a The foregoing minutes of the Commissioners Court meeting held June 2, 2009 have been examined and are approved in open Court this the day of 2009, in Bryan, Brazos County, Texas Randy S' S Lloy Wassermann Count Judge Commissioner, Precinct 1 Duane Peters Kenny Mall d Commissioner, Precinct 2 Commissioner, Precin t 3 Irma Cau Commissioner, r inct 4 Attest: K en McQueen County Clerk Vol 0-1 Page a ~a Pg~of BRAZOS COUNTY COMMISSIONER'S COURT c::,Z DAY VPM , 20~t.~oG , Name Organization (PLEASE PRINT) (PLEASE PRINT) n dc- Much< v- 8 ' I/L l 1 ck- L10~ ~ ~ v VOL'Ia/-PAGE 45 Pg / of Z BRAZOS COUNTY COMMISSIONER'S COURT DAY OF Qe~, , 20 o 9 Name Organization (PLEASE PRINT) (PLEASE PRINT) ~ JY, VOL ~a~ PAGE a~ P&=2- of BRAZOSCOUNTY COMMISSIONER'S COURT ,5;L_ DAY OF- , 204oa( A M, Name Organization (PLEASE PRINT) (PLEASE PRINT) q VOL I aI PAGE a Pg 2_of aZ BRAZOSCOUNTY COMMISSIONER'S COURT DAY OF 200 Name Organization (PLEASE PRINT) (PLEASE PRINT) SN Nt~rJ C1.1 k, l~Vco~ VOL ~ ~ PAGE a BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2008-2009 BUDGET YEAR NO. 08/09 - 34.1 thru 34.6 On this the 2"d day of June 2009 at a regular meeting of the Commissioners' Court, the following members were present: Randy Sims, County Judge, Presiding Lloyd Wassermann, Commissioner, Precinct 1 E. Duane Peters, Commissioner, Precinct 2 G. Kenny Mallard, Commissioner, Precinct 3 Irma Cauley, Commissioner, Precinct 4 Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 2 June 2009 the Court heard and approved a budget amendment for the 2008- 2009 budget year for Brazos County, Texas; and WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 19 September 2008, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 2"d day of June 2009. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By Randy ims, County Judge Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer County Budget Officer Commissioners' Court Minutes V0 l a/ PAGE .a `~7 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 08109 - 34.1 6/2/2009 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 11001500 61130000 CR Contingency - General Fund 10,000.00 0100 19000100 71506000 DR Court Costs 10,000.00 General Fund Contingency and District Attorney To reallocate funds to the District Attorney's office for additional court costs associated with the increase in crime this ear. There has been an increase in the severity of the crimes and well as the number of crimes in this fiscal year. Department Approv Date Prepared By: ift Date: 5/28/2009 LtC~ County Judg pproval Date VOL la( PAGE d48 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 08109 - 34.2 6/2/2009 FUND DIV ACCT PROJ DRICR ACCOUNT NAME Increase Decrease 0100 14000100 59100000 CR DDEA 7,400.00 0100 14000100 80294000 DR E ui ment - Telehone 7,400.00 Information Teebnology Department To reallocate funds to allow for the completion of the Voice over I pilot project intended to connect IT with the Brazos Center and the Constable Pct. #2: Lam o in the Administration Building. This is for the upgrade to purchase Pol com brand handset that will support the open source standard required for Bus Lam Fill functionality, RFC4622. u;a-;,.~ ~ nfr ePartment~ApPrval~,'~~ at : 4°`~="„~~` i)ae. S/28l2009 au tid ry ova i, . ®=ate VOL 1~ F;aGE -a4I BRAZOS COUNTY, TEXAS . BUDGET AMENDMENTS No. 08109 - 34.3 612/2009 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 21000100 59100000 CR DDEA 1,252.00 0100 91320000 DR Transfer to Grant Fund 1,252.00 3000 212000 61801000 DR Travel 1,252.00 3000 49028000 CR Transfer fin General fund 1,252.00 Count Clerk and HAVA General Compliance To loan funds to the HAVA General Compliance Grant Fund to be reimbursed back to the Coun Clerk's DDEA account in the Genera Fund. The can is required because the class is to be reimbursed from the Secretary of State. This request to reimburse the Coun Clerk's DDEA. account was approved b Commissioner's Court on Ma 26, 2009 agenda item # 9. ,rya9^w .,~'x[cV.a,`T$j i%~a s~1~'"~xSh •"'y F-x~. ~ J~~~•`,-` rvh~ ~ !'h ~ti ~p~ ~~0.fifa}Y+rJ x ~RrvM rn^ Te } M1 'v+~+';t. Y2".'r.`4»;'~.a . 2r-~_••e..; ,i~ia~+'~v2~+`Nr i. ~~_~~,k ,AS ~$a..c4:'_ i. •.kd'~k'y.c d3 fl a >x "i Y v .w.. d a, 3+ 5.. a si. m r:.... 5; W a. s >c~x f r De ,artment Appro al,.x4 ;ax .sr?Da`te t ,5 k eF--c5 p &X rax.i Y P 1.. t nPparedBy a`:gi ~ "tf Date c ~y,^ v' 5/2812009; g' pgo Cou tty l g-6 - Rom ~5d VOL WPM BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 08/09 - 34.4 6/2/2009 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 11001500 61130000 CR Contingency - General Fund 60,000.00 0100 28002000 71050000 DR Contract Inmate Housing 60,000.00 General Fund Contingency & Sheriff Office: Jail Division To reallocate funds to allow for the housin of inmates out of coun This allows for a roximatel 30 da s of inmate housin . rv ` 1De artmentA rovalt:`~ Date - PA-0 37 ~~1 ~Uate„r 1 na51?8/2009 ?3 i{vp tCountjludg pproval bate VOL ~ al PA 25 j BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 08109 - 34.5 6/2/2009 FUND DIV ACCT PROJ DRICR ACCOUNT NAME Increase Decrease 0100 24201100 60500000 CR Office Equipment 360.83 0100 24201100 67281000 DR Minor Equipment-Electronic 360.83 Justice of the Peace Pct. #2.1: Hoo e To reallocate funds to allow for the urchase of a hea du a er shredder. Department Approv Date Prepared By: ifj Date: 5128/2009 ~lv County Ju Approval Date 1i®Lla PAGE 502 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 08109 - 34.6 6/2/2009 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 31000100 65350000 CR Gasoline 3,110.00 0100 31000100 72660000 DR Psychiatric Services 3,110.00 Juvenile Services To reallocate funds to allow for the a ent of court ordered Cha ter 55 Mental Health Com etenc evaluations. WN r, (afy rtellt~' 1 'rO_a x W-NBUMWMA eP epare~rBy ~ ate X5729/09 Cohn ePYo a `t5ate ° ; VOL ~ ~ ~ PAGE 0'253 PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: June 2, 2009 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To Building Maintenance Hall, David Termination Brazos Center Greene, Thomas New Hire Commissioner's Court Cauley, Carey Resignation Cauley, Irma New Hire County Attorney Anderson, Justin Reinstated Employee Phariss, Jack Retirement District Clerk-Collections Moctezuma, Aracely New Hire District Attorney Warner, Jody New Hire Juvenile Services Adepoju, Ibukun New Hire Road and Bridge Russ, Chad New Hire Sheriffs Office- Jail Blanton, Virgena New Hire Grawl, Edward New Hire Approved in Commissioners' Court: June 2, 2009: County Judge's or Commissioner's Signature: 2.,x (This Copy to be attached to minutes) VOL IXI PAGE a5~ Exhibit R-06 Maintenance Renewal Automated Victim Notification Services Brazos County Category: Pilot -Large Subject to the terms and conditions included in the Agreement, this Exhibit R-06 Schedule of Payments shall describe the payments that Customer shall pay to Appriss. Maintenance Amount. Customer shall pay Appriss a maintenance amount for the Renewal of Services determined as follows. This Renewal will extend services through August 31, 2010. Jail District Annual # of Months Total Maintenance Court Maintenance Through Maintenance Amount Maintenance Amount 8/31/10 Amount Due Amount (12 Months) $25,817 $4,291 $30,108 12 Months $30,108 Out of Scope Costs.' These services will be billed directly to the County and may not be reimbursed by the Office of the Attorney General's Grant Program. Additional costs will be incurred for out of scope work. There will only be three events that constitute out of scope work: (1) if Customer moves their facility requiring Appriss to move interface equipment and telephone lines, then a site move charge will not to exceed $1,500; (2) if Customer changes its booking system and replaces it with another systens for which the Appriss has already built an interface, then there will be a one time charge not to exceed $3, 000; and (3) third if Customer changes its booking system and replaces it with another system for which the Appriss has not built previously an interface then there will be a one time charge not to exceed $5, 000. 1. Customer Facility Move 2. Change of Booking System 3. Change of Booking System to to vendor-standard system non-Vendor-standard system not-to-exceed $1,500 not-to-exceed $3,000 not-to-exceed $5,000 Additional Service's Any services, not covered by this Agreement and provided by Appriss shall be billed to Customer at the following rates: Standard Hourly rate Overtime Hourly Rate not-to-exceed $160 / hour not-to-exceed $175 / hour Services After Termination. Subject to the terms and conditions included in the Agreement, the cost of Services provided by Appriss to the Customer shall be governed by the following payment terms. Following either the expiration or termination of this Agreement, then Customer shall pay Appriss an amount equal to 1/12th the then current Annual Maintenance Fee, for each month that the Customer elects to receive the Services. Customer may elect to receive the Services for any increment of months up to the maximum time period stated in the Agreement. I based on subsection V. Out ofscope cost for county changes in the Service Price section of the Vendor Certification. 2 prices as defined in the Appriss's Price Proposal dated August 15'", 2002. VOL IaI PAGE 955 R-06 Service Agreement Renewal Notice DATE: May 8, 2009 CUSTOMER NAME: Brazos County LOCATION: 200 South Texas avenue, #332 Bryan, TX 77803 PROJECT TYPE: Brazos County VINE Service ORIGINAL SERVICE AGREEMENT DATE: March 30, 2004 SERVICE AGREEMENT RENEWAL DATE: September 1, 2009 SERVICE AGREEMENT RENEWAL TERM: 12 Months NEXT SERVICE AGREEMENT RENEWAL DATE: August 31, 2010 PROJECT PRICING: $30,108 This Service Agreement Renewal Notice, unless specifically noted in the Contract Changes section below, extends all pricing, service terms and other contract provisions of the prior contract period. No interruptions in delivery of Service will occur in relations to this Service Agreement Renewal. Contract Changes: None Special Note: Please refer to the Out of Scope Costs referenced in the attached Exhibit R-06 Maintenance Renewal. This is not a contract change, but a reminder of costs that may be incurred when making booking system replacement and/or changes. AUTHORIZATION: APPRISS, I CUSTOM Y: 5/08/09 ature Date Signature Date Thomas R. Seigle Executive Vice President Public Safety Group Title Name VOL A PAGE 6