HomeMy WebLinkAbout2009-04-21-6:00PM-REGULAR r
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NOTICE OF MEETING
AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON 21 APRIL 2009 AT 6:00 P_M_ IN THE COMMISSIONERS COURTROOM
OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVENUE, SUITE 106, BRYAN, TEXAS_
I- Invocation and Pledge of Allegiance Commissioner Wassermann.
2. Call for citizen's input and/or concerns.
Consider and take action on agenda items 3 19: 3_ Budget Amendment 08/09 - 28.1 tlhrn 282_
4_ Persorrt~el Change of Status_
5. Payment of Claims_
6. Appointment of Joe Ondrasek as a Fire Commissioner on the Brazos County
Emergency Services District #4 Board; term of appointment is 4/01/09 through 3/31/11.
7. Cremation Services Contract with Callaway-Jones Funeral Home for the disposition of the remains of deceased paupers in accordance with the Texas Health 8c Safety Code
§694.002 and the Texas Local Government Code §81-027- 8- Bid tabulation sheet for Poly Jute and contract with DeWitt Company, who is the only
company that submitted a bid, for one year with the option to renew for three (3) additional one-year periods.
Office of the County Judge - 200 South Texas Ave_ Suite 332 Bryan, Texas 77803 - Fax: (979) 381-4503
Commissioners Court Agenda
21 April 2009
Page 2
9. Agreement between the Board of Directors of the Bryan Reinvestment Zone (TIRZ) #8,
Brazos County, Bryan Independent School District (BISD), and the City of Bryan for
BISD to release 10.1522 acres of land in the TIRZ #8.
10. Change Order #1 for the GHG Corporation timekeeping solution, adding the following
items to purchase order #09002609; total for these additional items is $7,320.00:
a. 2 timeclocks
b. 2 timeclock warranties
c. 14 power over Ethernet splitters
d. 14 power over Ethernet injectors.
11. Consider for approval the updated Emergency Management Plan for Brazos County,
and authorizing the County Judge to sign said document so indicating.
12. Out of state travel request from Emergency Management for Chuck Frazier to attend
the International Association of Emergency Managers conference in Orlando, Florida.
Dates of travel are 31 October - 5 November 2009 (pending FY2010 budget approval).
13. Tax Refund Applications for the following:
a. Taylor Bean & Whitaker Mortgage d. Stan Kancewick
b. Diamond B. Enterprises e. Keith Marrocco
c. Torres Metal Account f. Henry E. Craddock (2)
14. Commissioners Court minutes for the following 2009 dates:
a.. 3 March Regular Meeting e. 24 March Regular Meeting
b. 3 March Workshop Session f. 24 March Workshop Session
C. 5 March Workshop Session g. 31 March Regular Meeting
d. 17 March. Regular Meeting
15. Declaration of surplus property as "salvage" that was advertised for sale in accordance
with Local Government Code §263.152 and received no bids, and authorization for
either destruction or other disposal.
16. Request from Wickson Creek Special Utility District to construct a 30 ft. road bore for
water line installations in the right of way of Hollow Heights Drive approximately 0.2
mile from its intersection with Merka Road. Site is located in Precinct 2.
17. Request from Verizon Communications to construct buried communications cable (25
pair) in the right of way of White Creek Road beginning at its intersection with River
Road extending south for a distance of 510 feet at a depth of 36 inches. Site is located
in Precinct 1.
18.. Convene into Executive Session pursuant to §551.087 of the Texas Government Code
to discuss economic development negotiations.
Commissioners Court Agenda
21 April 2009
Page 3
19. Consider and possible action on the Executive Session.
20. Announcement of interest items and possible future agenda topics.
21. Call for citizen input and/or concerns.
22. Agency / Board / Committee reports by Court members.
23. Adjourn
PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to
four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make
comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners
Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section
18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners -Court also possesses the
power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly,
members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct
themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public
discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are
inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to
leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a
Contempt of Court Citation.
It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any
individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the
honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees,
individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or
any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of
these rules may result in the following sanctions:
1. cancellation of a speaker's time;
2. removal from the Commissioners Court;
3. a Contempt Citation; and/or
4. such other and/or criminal sanctions as may be authorized
under the Constitution, Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly
posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published
agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court.
However, responses from the County Judge or Commissioners to unlisted public comment topics could become
deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners
Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to
correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future
agenda. See Texas Open Meetings Act §551.042.
PO ~ .
COMMISSIONERS' COURT
REGULAR MEETING
APRIL 21, 2009
A regular meeting of the Commissioners' Court of Brazos
County, Texas was held in the Commissioners Courtroom in the
Brazos County Administration Building, 200 South Texas Avenue,
in Bryan, Brazos County, Texas, beginning at 6:00 p.m. on
Tuesday, April 21, 2009 with the following members of the Court
present:
Randy Sims, County Judge, Presiding;
Lloyd Wassermann, Commissioner of Precinct 1;
Duane Peters, Commissioner of Precinct 2;
Kenny Mallard, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4;
Karen McQueen, County Clerk, Absent.
The attached sheet contains the names of the citizens and
officials that were in attendance.
Commissioner Wassermann gave the invocation and led the
pledge of allegiance.
There was no citizen input/and or concerns.
The first matter before the Court was Budget Amendment
#08/09-28.1 through 28.2, which would reallocate funds for
Emergency Management; transfer funds from Contingency to the
Sheriff's Office: Jail Division. On motion by Commissioner
Peters, seconded by Commissioner Mallard, the Court voted
Vol 1~0 Page (5-5
Commissioners Court meeting April 21, 2009 2
unanimously to approve the budget amendment as submitted, a
copy of which is attached.
The Court proceeded to consider the change of status of
employees as submitted on the attached Personnel Action
Requests. On motion by Commissioner Wassermann, seconded by
Commissioner Peters, the Court voted unanimously to approve
the change of status as submitted.
The Court next considered the following Claims as
submitted by the County Treasurer for payment:
7061009 through 7061240
On motion by Commissioner Peters, seconded by Commissioner
Mallard, the Court voted unanimously to approve the Claims as
submitted.
The next matter before the Court was the appointment of
Joe Ondrasek to serve as Fire Commissioner on the Brazos
County Emergency Services District #4 Board of Directors. On
motion by Commissioner Cauley, seconded by the County Judge,
the Court voted unanimously to table consideration.
The Court next considered a Cremation Services Contract
with Callaway-Jones Funeral Home for the disposition of the
remains of deceased paupers in accordance with the Texas Health
and Safety Code §694.002 and the Texas Local Government Code
§81.027. Cost to Brazos County will be $550.00 for the
Vol 00 Page 15(y
Commissioners Court meeting April 21, 2009 3
services provided. The term of the contract is from April 14,
2009 through April 13, 2010. On motion by Commissioner Peters,
seconded by Commissioner Wassermann, the Court voted
unanimously to approve the contract and authorized the County
Judge to execute the document. A copy is attached.
The Court next considered approving the Bid Tabulation
Sheet for Poly Jute and awarding the contract. Amanda
Rutledge, Buyer, recommended acceptance of the only bid
received. On motion by Commissioner Wassermann, seconded by
Commissioner Peters, the Court voted unanimously to accept the
recommendation of the Buyer by approving the Bid Tabulation
Sheet and awarded the contract for Poly Jute to DeWitt Company.
A copy of the bid tabulation is attached.
The next matter before the Court was consideration of an
Agreement between the Board of Directors of the Bryan
Reinvestment Zone (TIRZ)#8, Brazos County, Bryan Independent
School District (BISD), and the City of Bryan for BISD to
release 10.1522 acres of land in the TIRZ #8. Commissioner
Peters explained that BISD shall convey to the County by
special warranty deed the 10.1522 acres. Brazos County, in
turn will convey by special warranty deed approximately a 10.6
acre tract of land to the BISD. The cost to Brazos County for
the exchange of land will be $340,500.00. Commissioner Peters
Vol 00 Page 6-7
Commissioners Court meeting April 21, 2009 4
moved to approve the Agreement. Commissioner Cauley seconded
the motion. Then after some discussion, it was noted that our
copy of the Agreement contained the correct information but
there had been some changes to items #5 and #9 since BISD
approved the document. Commissioner Peters then amended his
motion for approval being subject to BISD ratifying those
changes. The motion was seconded by Commissioner Cauley and
passed unanimously. A copy is attached.
The Court next considered approval of Change Order #1 to
the GHG Corporation timekeeping solution for the addition of 2
time clocks, 2 time clock warranties, 14 power over ethernet
splitters, and 14 power over ethernet injectors. These items
are needed to complete the project for the timekeeping solution
for Brazos County. The cost for the additional items is
$7,320.00. On motion by Commissioner Peters, seconded by
Commissioner Cauley, the Court voted unanimously to approve
Change Order No.l. A copy is attached.
The next matter before the Court was consideration of the
updated Emergency Management Plan for Brazos County. This plan
is for Brazos County, Texas A&M University, the cities of
Bryan, College Station, Kurten and Wixon Valley. On motion by
Commissioner Peters, seconded by Commissioner Cauley, the Court
voted unanimously to approve the updated plan and authorized
Vol 1,40 Page j~
Commissioners Court meeting April 21, 2009 5
the County Judge to execute the document.
The next matter for consideration by the Court was a
request submitted by the Emergency Management Coordinator
seeking approval for out of state travel for himself to travel
to Orlando, Florida to attend the International Association of
Emergency Managers Conference October 31, 2009 through November
5, 2009. On motion by the County Judge, seconded by
Commissioner Cauley, the Court voted unanimously to grant the
request from the Emergency Management Coordinator and approved
payment of out of state travel expense for Chuck Frazier.
The next matter for consideration was approval of tax
refund applications from the following individuals and/or
companies:
a) Taylor Bean & Whitaker Mortgage, over Payment $30.00
b) Diamond B. Enterprises, over Payment $24.86
c) Torres Metal Account, over payment $2,337.94
d) Stan Kancewick, over payment $426.06
e) Keith Marrocco, over payment $741.25
f) Henry E. Craddock, (2) over payment $48.09 & $12.00
On motion by Commissioner Peters, seconded by Commissioner
Cauley, the Court voted unanimously to approve the tax refund
applications.
The Court next considered approval of the minutes of the
Commissioners' Court meetings held in March 2009 on the
following dates:
Vol 0 Page 151
Commissioners Court meeting April 21, 2009 6
Regular Meetings - 3ra, 17tH, 24tn, 31St
Work Shop Session - 3ra, 5tH, 24tH
On motion by Commissioner Cauley, seconded by Commissioner
Peters, the Court voted unanimously to approve the minutes as
submitted.
The Court next considered the declaration of surplus
property as salvage. This property was advertised for sale in
accordance with Local Government Code §263.152 and received no
bids. On motion by the County Judges, seconded by Commissioner
Cauley, the Court voted unanimously to declare the property as
salvage and authorized its destruction or other disposal.
The Court next considered the request from Wickson Creek
Special Utility District to construct a 30 foot road bore for
waterline installations in the right-of-way of Hollow Heights
Drive approximately 0.2 mile from its intersection with Merka
Road. The site is located in Precinct 2. The County Engineer
stated that all appeared to be in order and recommended
approval. On motion by Commissioner Peters, seconded by
Commissioner Cauley, the Court voted unanimously to approve
the request by Wickson Creek Special Utility District and
authorized the installation. A copy of the request is
attached hereto.
Vol IA0 Page (PO
Commissioners Court meeting April 21, 2009 7
The Court next considered the request from Verizon
Communications to construct buried communications cable (25
pair) in the right-of-way of White Creek Road beginning at its
intersection with River Road extending south for a distance of
510 feet at a depth of 36 inches. The site is located in
Precinct 1. The County Engineer stated that all appeared to
be in order and recommended approval. On motion by
Commissioner Wassermann, seconded by Commissioner Cauley, the
Court voted unanimously to approve the request from Verizon
Communications and authorized the installation. A copy of the
request is attached hereto.
At this point, the County Judge skipped to agenda item 20
announcement of interest items and possible future agenda
topics and read the following information:
a) There were 548 inmates in jail, 44 are in
Anderson County, 79 are on electronic
monitoring and 27 are awaiting monitoring.
Under announcement of interest items and possible future
agenda topics the following spoke:
Commissioner Mallard
a) Said that there was a Wayfinding meeting
today and they will be discussing more soon.
There is a long list of properties that need
more signage. The County Judge asked about
the cost. Commissioner Mallard said that
they had no idea yet.
Vol ( AD Page
Commissioners Court meeting April 21, 2009 8
Under Agency/Board/Committee reports by Court members,
the following spoke:
Commissioner Wassermann
a) On April 4, 2009 Brazos Beautiful held their
Trash Off. There were 660 volunteers, 7.2
tons of trash were collected along with 506
abandoned tires.
At 6:25 p.m. the County Judge announced the meeting
closed to the public so that the Court could meet in Closed
Executive Session to discuss economic development
negotiations as allowed under Section 551.087 of the Texas
Government Code.
At 7:20 p.m. the County Judge announced the meeting open
to the public and announced that not action would be taken on
the Closed Executive Session.
There being no further business to come before the
Court, the meeting was adjourned.
Vol 0 Page b '
The foregoing minutes of the Commissioners Court meeting held
April 21, 2009 have been examined and are approved in open
Court this the jq+4, day of 2009, in Bryan,
Brazos County,.-Texas.
I FA
Randy Si S Lloyd assermann
Count Judge Commissioner, Precinct 1
Duane Peters Kenny Mallard
Commissioner, Precinct 2 Commissioner, recinct
Car 6y Cauley, Jr.
Commissioner, Precinct 4
Attest:
G
a en McQueen
County Clerk
Vol 1Page (
BRAZOS COUNTY COMMISSIONERS COURT
Meeting on~~/ e a , 2009 @ (o (~~/l
Name Organization / Department
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2008-2009 BUDGET YEAR
NO. 08/09 - 28.1 thru 28.2
On this the 21" day of April 2009 at a regular meeting of the Commissioners' Court, the following
members were present:
Randy Sims, County Judge, Presiding
Lloyd Wassermann, Commissioner, Precinct 1
E. Duane Peters, Commissioner, Precinct 2
G. Kenny Mallard, Commissioner, Precinct 3
Carey Cauley, Jr., Commissioner, Precinct 4
Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 21 April 2009 the Court heard and approved a budget amendment for the
2008-2009 budget year for Brazos County, Texas; and
WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen
conditions which could not be reasonably included in the original budget adopted 19 September 2008, the
following amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 21" day of April 2009.
THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
By:
Rand ims, County Judge
Original: County Clerk's Office and
attached to the original budget
Copies: County Auditor
County Treasurer
County Budget Officer
Commissioners' Court Minutes
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 08/09 - 28.1
4/21/2009
FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
0100 11001500 61130000 CR Contin enc - General Fund 73,000.00
0100 28002000 71050000 DR Contract Inmate Housing 73,000.00
General Fund Contingency & Sheriff Office: Jail Division
To reallocate funds to allow for the housin of inmates out of county. This allows for approximately 30 days of inmate housin .
Departme Approv Date
Prepared By. if
Dater 4/13/2009
County Jud Approval Date
WD 166)
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 08109 - 28.2
4121/2009
FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
0100 35500100 59100000 CR DDEA 300.00
0100 35500100 65700000 DR Road Signs 300.00
Emergency Management
To reallocate funds to allow for the purchase of hardware for the deployment of the County Burn Ban signs that were
purchased b Road and Bridge. The hardware for the signs will be funded b this department using iscretionary funds.
Departmeht ApRrovaI - Date
P,:.'repared.By:
Date 4/16/2009;
Court' Jud Approval Die
PERSONNEL
CHANGE OF STATUS REQUESTS
Commissioner Court Date: April 21, 2009
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting Employee Request Action Requested
Request(s) Applies To
County Attorney Baughman, Kaisha Transfer within Department
Bouis, Melissa Transfer within Department
Casares, Rose Z. Transfer within Department
Hines, Stacy Resignation
Jadlowski, Christopher Reinstated Employee
Magee, William T. Resignation
Ostiguin, Laura Transfer within Department
Justice of the Peace Pct.3 Hearen, Courtney Resignation
Sheriff s Office - Jail Johnson, Brenda Termination
Schoppe, Angie New Hire
L
Approved in Commissioners' Court: April 21, 2009:
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes) 7
CREMATION SERVICES CONTRACT
This contract is between BRAZOS COUNTY and CALLAWAY-JONES
FUNERAL HOME to provide for the dispbsition of the remains of a deceased
pauper pursuant to a commissioners' court's duty in accordance with the Texas
Health & Safety Code §694.002 and the Texas Local Government Code §81.027.
WHEREAS, Brazos County is obligated to dispose of the bodies of deceased
paupers in accordance with the Health & Safety Code and Brazos County rules,
and
WHEREAS, the Brazos County Commissioners' Court has ordered that such
disposition be by cremation; and
WHEREAS, Callaway-Jones is licensed by the State of Texas Funeral
Service Commission to provide cremation services;
THEREFORE, IT IS AGREED as follows:
1. Callaway-Jones will provide cremation services to a decedent pursuant to
the "Order Establishing Rules for the Burial of Paupers" Of the Brazos
County Commissioners' Court, attached hereto as Exhibit "A" and made
a part of this contract.
2. Callaway-Jones will provide cremation services to a decedent who has
been determined to be indigent and who was either a Brazos County
resident at the time of death or who died in Brazos County.
3. Brazos County provides cremation assistance to the decedent who lacked
the income or resources to afford any type of funeral expenses and who
met applicable eligibility requirements under the Brazos County rules for
the burial of paupers.
4. Before seeking payment under this contract Callaway-Jones will certify
the decedent as a pauper eligible for cremation by the county by
determining to the extent possible and after reasonable investigation that
the estate of the decedent does not have any resources that may be used
to pay for cremation; and that the decedent's family members cannot pay
for cremation because they do not have resources that may be used to pay
for cremation; or their identities or whereabouts are unknown.
5. Callaway-Jones is responsible for the appropriate documentation required
by law or by Brazos County's Order for the cremation of a decedent.
6. Callaway-Jones will not charge a pauper's estate or family members for
services in excess of those provided by this contract.
7. Callaway-Jones will provide documentation to support the determination
of indigence and provision of cremation services.
8. Brazos County will pay Callaway-Jones $550.00 for the services
provided under this contract.
9. This contract is for one year, from April 14, 2009 until April 13, 2010,
and may be renewed annually.
10. This contract may be cancelled by either party upon 30 days written
notice.
11. This contract is payable out of current revenues for the year.
This contract is made and entered into this 21 between
Brazos County and Callaway-Jones Funeral Home.
BRAZO O
RANDY ,%&S
B S COUNTY JUDGE
CALLAWAY- RAL HOME
(signature)
~~14 A . C;
(printed name)
L
STATE OF TEXAS
COUNTY OF BRAZOS Date:
AFFIDAVIT
I/we the undersigned legal next of kin of deceased,
hereby acknowledge and affirm that there are no available funds for the cost of final
disposition of the Remains of , deceased, and I/we hereby
refuse to claim the Remains of , deceased, for disposition.
I/we apply to the Commissions Court of Brazos County, Texas, to take custody of the
Remains of , deceased and arrange for final disposition by
cremation. With their application I/we relinquish all rights or privileges in connection
with their final disposition.
L.S.
Signature Printed Name & Relationship Address
L.S.
Signature Printed name & Relationship Address
L.S.
Signature Printed Name & Relationship Address
Witness: L.S.
Signature Address
Witness: L.S.
Signature Address
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Brazos County
Purchasing Department
200 S. TX. AVE., SUITE 352 BRYAN, TX 77803
PHONE (979) 361-4269 FAX (979) 361-4293
ANNUAL SERVICE CONTRACT - POLY JUTE
4/30/2009 - 4/29/2010
GENERAL REQUIREMENT FOR CONTRACT
I~ S hcd L L DC (_.a_ 905 as a duly authorized representative of n- ~t
an willingly attest to deliver poly jute for Brazos County for the period of
April 30, 09 through April 29, 2010. I further agree to all of the provisions and specifications
contained in this contract.
ASSIGNMENT
The successful offeror may not assign, sell or otherwise transfer this contract without written
permission of Brazos County Commissioners Court. Should there be a change in ownership or
management; the contract shall be canceled unless a mutual agreement is reached with the new
owner or manager to continue the contract with its present provisions and prices.
AWARD
Brazos County reserves the right to award this contract on the basis of LOWEST AND BEST
OFFER in accordance with the laws of the State of Texas, to waive any formality or irregularity,
to make awards to more than one offeror, to reject any or all bids.
CONTRACT OBLIGATION
Brazos County Commissioners Court must award the contract and the County Judge or other
person authorized by the Brazos County Commissioners Court must sign the contract before it
becomes binding on Brazos County or the offerors. Department heads are NOT authorized to
sign agreements for Brazos County. Binding agreements shall remain in effect until all products
and/or services covered by this purchase have been satisfactorily delivered and accepted.
QUANTITIES
The quantities specified in this agreement are estimates only. Brazos County does not guarantee
to purchase any minimum quantities or services other than those listed on a purchase order.
CONTRACT RENEWALS
Renewals may be made ONLY by written agreement between Brazos County and the offeror.
Any and all price escalations shall not be accepted and shall be considered a non-response. After
the initial award period, this contract can be renewed for 3 (three) additional 1 (one) year periods
if approved by Commissioner's Court.
-1-
1 ou
i~3
HOLD HARMLESS AGREEMENT
Contractor, the successful offeror, shall indemnify and hold Brazos County harmless from all
claims for personal injury, death and/or property damage resulting directly or indirectly from
contractor's performance. Contractor shall procure and maintain, with respect to the subject
matter of this bid, appropriate insurance coverage including, as a minimum, public liability and
property damage with adequate limits to cover contractor's liability as may arise directly or
indirectly from work performed under terms of this bid. Certification of such coverage must be
provided to the County upon request.
INSPECTIONS & TESTING
Acceptance of merchandise, work, and/or equipment provided shall be made by the County at
the sole discretion of the Commissioners Court when all terms and conditions of the contract and
specifications have been met to its satisfaction, including the submission to the County of any
and all documentation as may be required.
INVOICES & PAYMENTS
Payments to vendors will not be made if the vendor cannot produce a Brazos County Purchase
Order. Offerors shall submit an original invoice on each purchase order or purchase release after
each delivery, indicating the purchase order number. Invoices must be itemized. Any invoice,
which cannot be verified by the contract price and/or is otherwise incorrect, shall be corrected by
the vendor. When multiple deliveries and/or services are required, the offeror may invoice
following each delivery or performance of service and the County will pay on invoice. Contracts
providing for a monthly charge will be billed and paid on a monthly basis only. The vendor will
provide an invoice for each month in which the County is responsible for payment, during the
duration of the contract. Prior to any and all payments made for goods and/or services provided
under this contract, the offeror should provide his Taxpayer Identification Number or social
security number as applicable. This information must be on file with the Brazos County
Auditor's office. Failure to provide this information may result in a delay in payment and/or
back-up withholding as required by the Internal Revenue Service.
PRICING
Prices for all goods and/or services shall be firm for the duration of this contract and shall be
stated on the Pricing/Delivery Information form. Prices shall be all inclusive: No price
changes, additions, or subsequent qualifications will be honored during the course of the
contract. All prices must be written in ink or typewritten. Pricing on all transportation, freight,
drayage and other charges are to be prepaid by the contractor and included in the bid prices. If
there are any additional charges of any kind, other than those mentioned above, specified or
unspecified, offeror MUST indicate the items required and attendant costs or forfeit the right to
payment for such items. Where unit pricing and extended pricing differ, unit pricing prevails.
TAXES
Brazos County is exempt from all federal excise, state and local taxes unless otherwise stated in
this document. Brazos County claims exemption from all sales and/or use taxes under Texas Tax
Code §151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished
upon written request to the Brazos County Purchasing Agent.
GOVERNING FORMS
In the event of any conflict between the terms and provisions of these requirements and the
specifications, the specifications shall govern. In the event of any conflict of interpretation of
any part of this overall document, Brazos County's interpretation shall govern.
-2-
l)D I
GOVERNING LAW
This bid solicitation is governed by the competitive bidding requirements of the County
Purchasing Act, Texas Local Government Code, §262.021 et seq., as amended. Offerors shall
comply with all applicable federal, state and local laws and regulations. Offeror is further
advised that these requirements shall be fully governed by the laws of the State of Texas and that
Brazos County may request and rely on advice, decisions and opinions of the Attorney General
of Texas and the County Attorney concerning and portion of these requirements.
DISQUALIFICATION OF OFFEROR
Upon signing this bid document, an offeror offering to sell supplies, materials, services, or
equipment to Brazos County certifies that the offeror has not violated the antitrust laws of this
state codified in Texas Business and Commerce Code §15.01, et seq., as amended, or the federal
antitrust laws, and has not communicated directly or indirectly the bid made to any competitor or
any other person engaged in such line of business. Any or all bids may be rejected if the County
believes that collusion exists among the offerors. Bids in which the prices are obviously
unbalanced may be rejected. If multiple bids are submitted by an offeror and after the bids are
opened, one of the bids is withdrawn, the result will be that all of the bids submitted by that
offeror will be withdrawn; however, nothing herein prohibits a vendor from submitting multiple
bids for different products or services.
SEVERABILITY
If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or
the specifications shall be held invalid, such holding, shall not affect the remaining portions of
these requirements and the specifications and it is hereby declared that such remaining portions
would have been included in these requirements and the specifications as though the invalid
portion had been omitted.
SILENCE OF SPECIFICATIONS
The apparent silence of specifications as to any detail, or the apparent omission from it of a
detailed description concerning any point, shall be regarded as meaning that only the best
commercial practice is to prevail and that only material and workmanship of the finest quality
are to be used. All interpretations of specifications shall be made on the basis of this statement.
The items furnished under this contract shall be new, unused of the latest product in production
to commercial trade and shall be of the highest quality as to materials used and workmanship.
Manufacturer furnishing these items shall be experienced in design and construction of such
items and shall be an established supplier of the item bid.
TERMINATION
Brazos County reserves the right to terminate the contract for default if offeror breaches any of
the terms therein, including warranties of offeror or if the offeror becomes insolvent or commits
acts of bankruptcy. Such right of termination is in addition to and not in lieu of any other
remedies which Brazos County may have in law or equity. Default may be construed as, but not
limited to, failure to deliver the proper goods and/or services within the proper amount of time,
and/or to properly perform any and all services required to Brazos County's satisfaction and/or to
meet all other obligations and requirements. Brazos County may terminate the contract without
cause upon thirty (30) days written notice.
-3-
I10 ► 5
POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE
CONTRACTOR'S INSURANCE
The ContractorNendor, before starting work for Brazos County, must furnish the County a
Certificate of Insurance or other acceptable evidence from a reputable insurance company or
companies with an A.M. Best Rating of AA@ (such companies to be acceptable to the County)
licensed to write insurance in the state of Texas, showing that the Contract is covered by the
insurance as follows:
(1) Statutory Workers Compensation Insurance with Employers Liability Insurance in the
amount of $1,000,000. In the event any work is sublet, the Contractor shall require the
subcontractor similarly to provide the same coverage and shall himself acquire evidence
of such coverage on behalf of the subcontractor. (TLC Sec. 401.011)
(2) Commercial General Liability Insurance with a $ 500,000 Combined Single Limit. The
policy shall be on the Comprehensive General Liability 1986/90 occurrence form, and
shall include coverage for acts of independent contractors, and shall name Brazos
County as an additional insured. Waiver of subrogation is required. No claims
made policies are acceptable without prior approval by the Commissioners Court/Risk
Management.
(3) Automobile Public Liability Insurance with a $ 500,000 Combined Single Limit, in all
self-propelled vehicles used in connection with the contract, whether owned, non-owned
or hired.. Waiver of subrogation is required
The Certificate of Insurance furnished to the County shall contain a provision that coverage
under such policies shall not be canceled or materially changed until at least 30 days prior
written notice has been given to Brazos County
INDEMNIFICATION
The Contractor shall defend, indemnify and save harmless the County and all its officers, agents,
and employees from all suits, actions, or claims of any character, name and description including
attorney's fees expenses brought for or on account of any injuries or damages received or
sustained by any person or persons or property, by or from the said Contractor or his employees
or by or in consequence of any negligence in safeguarding the work, or through the use of
unacceptable materials in construction of the work, or by or on account of any act of omission,
the Worker Compensation Law or any other law, ordinance, order or decree, and so much of the
money due the said Contractor under and by virtue of his contract as shall be considered
necessary by the County may be retained for the use of the County, or in case no money is due,
his sureties shall be held until suit or suits, action or actions, claim or claims for injury or
damages as aforesaid shall have been settled and satisfactory evidence to that effect furnished the
County. Contractor shall defend, indemnify and save harmless the County, its officers, agents
and employees in accordance with this indemnification clause regardless of whether the injury or
damage is caused in part by the County, its officers, agents or employees.
-4-
P6 1-76
The undersigned affirms that they are duly authorized to execute this contract, that this proposal
has not been prepared in collusion with any other Proposer, and that the contents of this proposal
have not been communicated to any other Proposer prior to the official opening of this proposal.
The signatory also agrees to all provisions and specifications of this contract.
Signed By: hAI- Title: D re' or of des
Typed Name: SIB ad lL4 -De Lo- koscv
Company Name: D YV j ft co m o rl U Phone No. 57 3 " 72 "02 4A
Mailing Address: q05 S 3 8 (o
P. O. Box or eet ' City State Zip
Employer Identification Number: 43 - 9w 0 4
Social Security Number: 495- n
Ap4oounty missioner's Court on this day of 2009 by
holding the position of d)w"l~/ J QLo.
SiJudge
-5-
10( 177
AGREEMENT
This Agreement is entered into by and between the Bryan Reinvestment Zone No. 8, a
tax increment reinvestment financing zone created by the City of Bryan, Texas (herein the
"TIRZ"), Brazos County, Texas (herein "County"), the Bryan Independent School District
(herein the "BISD") and the City of Bryan (herein the "City").
WHEREAS Bryan Development, Ltd. conveyed to the Board of Directors of the TIRZ
those certain three (3) tracts of land totaling in the aggregate 95.045 acres by Special Warranty
Deed on June 16, 2000, said deed being recorded in Volume 3847, Page 162, Official Records of
Brazos County, Texas; and
WHEREAS, on the 1 lth day of December, 2007, the City Counsel of the City of Bryan,
Texas ratified such deed and conveyance.
WHEREAS, such conveyance included approximately thirty (30) acres (herein the
"Subject Property") that was to have been deeded to the Bryan Independent School District by
Bryan Development, Ltd. pursuant to that certain Agreement dated December 30, 1998 (herein
the "BISD Agreement") and not to the TIRZ; and
WHEREAS, on December 13, 2005 Bryan Development, Ltd. and the TIRZ entered into
a Settlement Agreement clarifying the obligations of the parties relative to such conveyance; and
WHEREAS, as part of the Settlement Agreement the TIRZ, being the owner of the
Subject Property agreed to assume the obligations of Bryan Development, Ltd. relative to the
Subject Property and the BISD Agreement.
WHEREAS, the TIRZ, County, the City and BISD wish to enter into an agreement
relative to the ownership of the Subject Property.
NOW THEREFORE KNOW ALL MEN BY THESE PRESENTS that the TIRZ, the
City, County and BISD agree as follows:
1. The BISD shall assign, set over and release any and all claims it has to the
fulfillment of the contractual obligation assumed by the TIRZ from Bryan Development, Ltd., as
set forth in the BISD Agreement, as it relates to 10.1522 acres of the Subject Property described
on Exhibit "A" attached hereto and made a part hereof for all purposes (herein the "TIRZ
Property").
2. In exchange for the limited release by the BISD of its interest in the BISD
Agreement as set forth above, the TIRZ shall pay the BISD the sum of $300,000.00 in cash.
3. The TIRZ agrees to obtain, at its expense, a survey consisting of a plat and field
notes prepared by a licensed surveyor acceptable to the BISD and the title company to issue
insurance as provided herein, identifying the TIRZ Property and the Remainder Property, as
defined below. Such survey shall reflect (i) the actual dimensions of the area of, and within the
1
TIRZ Property and the Remainder Property, the location of any easements, setback lines,
encroachments and the outside boundary lines of any improvements thereon and any other
matters identified by the title company; (ii) reflect any area that has been designated by the
Federal Insurance Administration and the Army Corps of Engineers as being in the flood plain or
subject to special or increased flooding; and (iii) be sufficient to cause the title company to delete
the printed exceptions, for "discrepancies, conflicts or shortages in area or boundary lines,
encroachments or any overlapping of improvements." The field notes prepared by such surveyor
shall be substituted for those attached hereto and used in connection with the Assignment and
Release to be executed by the BISD as set forth in Paragraph 1 above, and the Warranty Deed
described in Paragraph 4 below.
4. The TIRZ, with the approval of the City Council of the City and the
Commissioners Court of Brazos County, Texas, shall convey by special warranty deed the
Subject Property less the TIRZ property (herein the "Remainder Property") to the BISD. The
Remainder Property is a 19.8479 acre tract of land lying in the J. W. Scott Survey, A-49, Bryan,
Brazos County, Texas and being more particularly described on Exhibit "B" attached hereto and
made a part hereof for all purposes. At the closing of the conveyance, the TIRZ shall obtain and
deliver to the BISD an Owner's Policy of Title Insurance issued at the sole cost and expense of
the TIRZ by a title company of the BISD's choice, dated as of the date of the warranty deed and
insuring good and indefeasible title in the BISD, at the date of closing.
5. The TIRZ, with the approval of the City Council of the City, shall grant to the
BISD an access easement for pedestrian and vehicular traffic over, upon and across that certain
2,386.27 square feet of land described on Exhibit "C" attached hereto and made a part hereof for
all purposes (herein the "Access Easement"). Th Ac ss Easement shall be fully assignable and
shall be assigned by the BISD to the County.
6. Upon the vesting of title to the Remainder Property in the BISD, the County and
BISD, both being governmental entities having the power of eminent domain under state law,
shall enter into an exchange of land. The BISD shall convey to the County by special warranty
deed the Remainder Property for and in consideration of (i) the sum of $340,500.00 and (ii) a
conveyance by the County, by special warranty deed, of approximately 10.6 acre tract of land
lying and being situated in the Stephen F. Austin League, Abstract 10, Brazos County, Texas,
and which is more fully described on Exhibit "D" attached hereto and made a part hereof for all
purposes (herein the "County Property").
7. The County shall cause to be prepared, at its expense, a survey of the County
Property, meeting the same requirements of the survey described in Paragraph 3 hereof. The field
notes provided by such surveyor shall be used in the warranty deed to the BISD as set forth in
Paragraph 5 above.
8. Both the BISD and the County shall obtain and deliver to one another an Owner's
Policy of Title Insurance issued at the sole cost and expense of the party conveying the property
to be insured and in an amount reflective of the fair market value of the property, insuring good
and indefeasible title in one another as of the date of closing. The TIRZ shall pay all expenses
incurred in association with its conveyance of the Remainder Property to the BISD. The costs of
Ii.7~U ~l~ 2
closing the exchange of property between the County and the BISD shall be borne equally
between the parties, to the extent not otherwise provided herein.
9. All conveyances required by this Agreement shall be free and clear of any and all
liens and any encumbrances except those affecting title to which the party receiving the property
has approved and accepted. All parties shall be obligated to cure any title defects reflected on
Schedule C of the title commitments issued in connection with the Owner's Policy of Title
Insurance and Schedule B to the extent not approved or accepted. A party shall have ten (10)
days from the date it receives the later of the title commitment and survey to object to title. The
party to whom objection is delivered shall have thirty (30) days from the date thereof to cure the
objections. If said objection cannot be cured the objecting party may either (i) accept and
approve the title to the property without the demanded cure or (ii) terminate this Agreement.
Neither the TIRZ nor the BISD shall reserve the minerals on the property each is conveying
hereunder. The County shall reserve one-half of the minerals in the County Property an ive
the right to use of the surface, subject to the surface rights of existing mineral lessees.
10. The County acknowledges that the conveyance of the Remainder Property to the
County by the BISD shall be subject to the approval of the deed by the Texas Education Agency
in compliance with U.S. v. Texas 321F. Supp 1043 (E.D.TX. 1970) and the restrictive covenants
imposed thereby.
11. Should any party, fail or refuse to comply with the terms and conditions set forth
herein for any reason or breach any representation of warranty hereunder, the party shall be in
default under this Agreement.
12. Upon the occurrence of any default by any party to this Agreement, the non-
defaulting parties shall be entitled to pursue any remedy available at law or in equity including
but not limited to damages, specific performance and attorney's fees and costs arising from or
due to the non-defaulting party as a result of such default.
13. This Agreement and the Exhibits attached hereto contain the entire Agreement
and understanding of the parties relating to the subject matter hereof and supercedes all prior
representations, agreements and understandings, oral or written, relating to the subject matter.
14. Assignment of the rights and obligations hereof by any of the parties is expressly
prohibited, except as specifically provided herein.
15. All statements contained in any instruments delivered by any party pursuant
hereto or in connection with the transactions contemplated hereby shall be deemed
representations and warranties by the respective party presenting such statement. All covenants,
representation, warranties and agreements including, without limitation, agreements for
indemnification, contained in this Agreement or in the documents and instruments delivered
which contemplate performance by any party hereto shall survive the execution of this
Agreement.
i 3
1I
16. This Agreement is to be performed in the state of Texas and shall be governed by
and construed in accordance of the laws of the state of Texas. Should any provision of this
Agreement require judicial interpretation, it is agreed that the rule of construction to the effect of
any ambiguities are to be resolved against the drafting party shall not be employed in the
interpretation of this Agreement or any amendments or exhibits hereto. Venue for any disputes
arising hereunder is proper in Brazos County, Texas.
17. This Agreement may not be amended or modified in any way except by a written
instrument executed by all the parties hereto.
18. This Agreement may be executed by any number of counterparts and all such
counterparts taken together shall be deemed to constitute one and the same instrument.
19. The executing officers and/or agents of the parties hereto are properly authorized
officials and have the necessary authority to execute this Agreement on behalf of the parties
hereto and each party hereby certifies to the other that any and all necessary resolutions
authorizing the execution of this Agreement have been duly passed and are now in full force and
effect.
20. The parties shall execute, acknowledge and deliver, after the date hereof, without
additional consideration, such further assurances, instruments and documents, and shall take such
further actions, as the parties shall reasonably request in order to fulfill the intent of this
Agreement and the transactions contemplated hereby.
BRYAN INDEPENDENT SCHOOL
DISTRICT
By:
Menit1=&eem, President of the Board of
Trustees Carl A. Hasan
Dated:
BRYAN INVZTNT ZONE NO. 8
By
I
Chairman of the Board of Directors
Dated:
4
inn 181
f
ATTESTED: BRAZOS C UNT XAS
B t✓C 6G B
Y~ Y:
kA en McQueen, County Clerk Randy Si Co~jnty Judge
Dated: d
ATTESTED: THE CITY OF BRYAN, TE
e
By.
L
By: 5
Mary Lynne S ta, City Secretary D. Mark Conlee, Mayor
Dated: L - 30 - 0z
APPROVED AS TO CONTENT:
By:
David Watk1 , Ci Manager
Dated: t t `l
APPROVED AS TO FORM:
By:
Janis Hampton, City Attorney
Dated: V-3 - o ~i
5
Brazos County j
f , _ Purchasing Department
200 S. TX. AVE., SUITE 352 BRYAN, TX 77803
PHONE (979) 361-4290 FAX (979) 361-4293
Charles Wendt, Asst. Purchasing Agent
Pat Howard, Purchasing Agent Amanda Rutledge, Buyer
Leslie Williams, Senior Buyer
MEMORANDUM
To: Randy Sims, County Judge
Lloyd Wassermann, Commissioner Pct. I
E. Duane Peters, Commissioner Pct. 2
G. Kenny Mallard, Commissioner Pct. 3
Carey Cauley, Jr., Commissioner Pct. 4
From: Charles Wendt, Assistant Purchasing Agent
Date: April 9, 2009
Re: Timekeeping Change Order
Purchasing requests approval of Change Order #1 fe rs t and d1 ition of over timcloc s, 2
timeclock warranties, 14 power over ethernet spe power ethernet
injectors to GHG Corporation on purchase order number 09002609. These items t tae
needed to complete the project for the timekeeping solution for Brazos County. The
for these additional items is $7,320.
Thank you for your consideration of this request.
4RRy EDs, County J udge date
00
~I
EMERGENCY
MANAGEMENT
PLAN
FOR
BRAZOS COUNTY, TEXAS A&M
UNIVERSITY AND THE CITIES OF
BRYAN, COLLEGE STATION, KURTEN
AND WIXON VALLEY
APRIL 2009
Ve.z.a
X5/05
APPROVAL & IMPLEMENTATION
The Brazos County Interjurisdictional
Emergency. Management Plan
This emergency management plan is hereby approved. This plan is
effective immediately and supersedes all previous editions.
X~e
County J ge, Brazos County D t
Mayor, City of Bryan Date
Mayor, City of College Station Date
Mayor, City of Ku n Date
ey ]U, ,
I.- A
Ma or y of Wixon Valley Date
V.P for Facilities, Texas A&M University Date
Ver 2.0 BN
~
05/05 W 1
RECORD OF CHANGES
Basic Plan
Date
Change # of Change Change Entered By Date Entered
Ver 2.0 Ni
05105
TABLE OF CONTENTS
BASIC PLAN
1. AUTHORITY .......................................................................................................................1
A. Federal ............................................................................................................................1
B. State ...............................................................................................................................1
C. Local ...............................................................................................................................1
II. PURPOSE ...........................................................................................................................2
III. EXPLANATION OF TERMS ...............................................................................................2
A. Acronyms ..................................................2
B. Definitions ..................................2
IV. SITUATION AND ASSUMPTIONS ......................................................................................5
A. Situation .............................5
B. Assumptions ...................................................................................................................6
V. CONCEPT OF OPERATIONS .............................................................................................6
A. Objectives ...........................6
B. General .......................................6
C. Operational Guidance .....................................................................................................8
D. Incident Command System (ICS) .........................•••••.........9
E. ICS - EOC Interface ........................................................................................................9
F. State, Federal & Other Assistance ................................................................................10
G. Emergency Authorities ..................................................................................................11
H. Actions by Phases of Emergency Management ............................................................12
VI. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES ......................................13
A. Organization ..................................................................................................................13
B. Assignment of Responsibilities ......................................................................................14
VII. DIRECTION AND CONTROL ............................................................................................25
A. General .........................................................................................................................25
B. Emergency Facilities .....................................................................................................25
C. Line of Succession ........................................................................................................26
VIII. READINESS LEVELS .......................................................................................................27
IX. ADMINISTRATION AND SUPPORT .................................................................................29
A. Agreements and Contracts ............................................................................................29
B. Reports .........................................................................................................................30
2. Preservation of Records ................................................................................................31
D. Training ..........................................31
E. Consumer Protection .....................................................................................................31
F. Post-Incident and Exercise Review ...............................................................................32
Ver 2.0 BP-iii
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.
X. PLAN DEVELOPMENT AND MAINTENANCE 32
A. Plan Development .........................................................................................................32
B. Distribution of Planning Documents ...............................................................................32
C. Review 32
D. Update
ATTACHMENTS
ATTACHMENT 1: Distrubution List .....................................................................................1-1
ATTACHMENT 2: References ...............................................................................................2-1
ATTACHMENT 3: Organization for Emergency Management ............................................3-1
ATTACHMENT 4: Emergency Management Functional Responsibilities .........................4-1
ATTACHMENT 5: Annex Assignments ................................................................................5-1
ATTACHMENT 6: Summary of Agreements & Contracts ...................................................6-1
ATTACHMENT 7: National Incident Management System Summary ................................7-1
ANNEXES (distributed under separate cover)
Annex A - Warning A-1
Annex B - Communications
Annex C - Shelter & Mass Care C-1
Annex D - Radiological Protection E-1
Annex E - Evacuation
Annex F -Firefighting
Annex G - Law Enforcement G-1
H11
Annex H -Health & Medical Services
Annex I - Public Information
Annex J - Recovery J-1
Annex K - Public Works & Engineering L-1
Annex L - Energy & Utilities...........
Annex M - Resource Management N-1
Annex N - Direction & Control
Annex O - Human Services P-0-1
1
Annex P - Hazard Mitigation
Annex Q - Hazardous Materials & Oil Spill Response Q-1
Annex R - Search & Rescue S-1
Annex S - Transportation
Annex T - Donations Management T-1
Annex U - Legal U-1
Annex V - Terrorist Incident Response V-1
Ver 2.0 BP-iv
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BASIC PLAN
1. AUTHORITY
A. Federal
1. Robert T. Stafford Disaster Relief & Emergency Assistance Act, (as amended), 42
U.S.C. 5121
2. Emergency Planning and Community Right-to-Know Act, 42 USC Chapter 116
3. Emergency Management and Assistance, 44 CFR
4. Hazardous Waste Operations & Emergency Response, 29 CFR 1910.120
5. Homeland Security Act of 2002
6. Homeland Security Presidential Directive. HSPD-5, Management of Domestic Incidents
7. Homeland Security Presidential Directive, HSPD-3, Homeland Security Advisory System
8. National Incident Management System
9. National Response Plan
10. National Strategy for Homeland Security, July 2002
11. Nuclear/Radiological Incident Annex of the National Response Plan
B. State
1. Government Code, Chapter 418 (Emergency Management)
2. Government Code, Chapter 421 (Homeland Security)
3. Government Code, Chapter 433 (State of Emergency)
4. Government Code, Chapter 791 (Inter-local Cooperation Contracts)
5. Health & Safety Code, Chapter 778 (Emergency Management Assistance Compact)
6. Executive Order of the Governor Relating to Emergency Management
7. Executive Order of the Governor Relating to the National Incident Management System
8. Administrative Code, Title 37, Part 1, Chapter 7 (Division of Emergency Management)
9. The Texas Homeland Security Strategic Plan, Parts I and 11, December 15, 2003
10. The Texas Homeland Security Strategic Plan, Part III, February 2004
C. Local
1. College Station City Ordinance # 1585, dated April 11, 1985.
2. Bryan City Ordinance # 621, dated August 11, 1986.
3. Wixon Valley City Ordinance # 108, dated August 7, 1987.
4. Kurteri City Ordinance #11, dated March 27, 2003
5. Brazos County Commissioner's Court Order dated October 8, 1984.
6. Interjurisdictional Joint Resolution # 9-25-97-6-b among the County of Brazos and the
cities of College Station, Bryan, Kurten and Wixon Valley dated August 15, 1997; and
September 16, 2003.
7. Inter-local Agreements & Contracts. See the summary in Attachment 6.
Ver 2.0 BP-1
05/05 f
II. PURPOSE
This Basic Plan outlines our approach to emergency operations, and is applicable to the County
and Cities. It provides general guidance for emergency management activities and an overview
of our methods of mitigation, preparedness, response, and recovery. The plan describes our
emergency response organization and assigns responsibilities for various emergency tasks.
This plan is intended to provide a framework for more specific functional annexes that describe
in more detail who does what, when, and how. This plan applies to all local officials,
departments, and agencies. The primary audience for the document includes our chief elected
official(s) and other elected officials, the emergency management staff, department and agency
heads and their senior staff members, leaders of local volunteer organizations that support
emergency operations, and others who may participate in our mitigation, preparedness,
response, and recovery efforts.
III. EXPLANATION OF TERMS
A. Acronyms
AAR After Action Report
ARC American Red Cross
CFR Code of Federal Regulations
DDC Disaster District Committee
DHS Department of Homeland Security
EMC Emergency Management Coordinator
EOC Emergency Operations or Operating Center
FBI Federal Bureau of Investigation
FEMA Federal Emergency Management Agency
Hazmat Hazardous Material
HSPD-5 Homeland Security Presidential Directive 5
ICP Incident Command Post
ICS Incident Command System
IP Improvement Plan
JFO Joint Field Office
JIC Joint Information Center
NIMS National Incident Management System
NRP National Response Plan
OSHA Occupational Safety & Health Administration
PIO Public Information Officer
SOPs Standard Operating Procedures
SOGs Standard Operating Guidelines
SOC State Operations Center
TRRN Texas Regional Response Network
TSA The Salvation Army
B. Definitions
1. Area Command (Unified Area Command). An organization established (1) to oversee
the management of multiple incidents that are each being managed by an ICS
organization or (2) to oversee the management of large or multiple incidents to which
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several Incident Management Teams have been assigned. Sets overall strategy and
priorities, allocates critical resources according to priorities, ensures that incidents are
properly managed, and ensures that objectives are met and strategies followed. Area
Command becomes Unified Area Command when incidents are multijurisdictional.
2. Disaster District. Disaster Districts are regional state emergency management
organizations mandated by the Executive Order of the Governor relating to Emergency
Management whose boundaries parallel those of Highway Patrol Districts and Sub-
Districts of the Texas Department of Public Safety.
3. Disaster District Committee. The DDC consists of a Chairperson (the local Highway
Patrol captain or command lieutenant), and agency representatives that mirror the
membership of the State Emergency Management Council. The DDC Chairperson,
supported by committee members, is responsible for identifying, coordinating the use of,
committing, and directing state resources within the district to respond to emergencies.
4. Emergency Operations Center. Specially equipped facilities from which government
officials exercise direction and control and coordinate necessary resources in an
emergency situation.
5. Public Information. Information that is disseminated to the public via the news media
before, during, and/or after an emergency or disaster.
6. Emergency Situations. As used in this plan, this term is intended to describe a range of
occurrences, from a minor incident to a catastrophic disaster. It includes the following:
a. Incident. An incident is a situation that is limited in scope and potential effects.
Characteristics of an incident include:
1) Involves a limited area and/or limited population.
2) Evacuation or in-place sheltering is typically limited to the immediate area of the
incident.
3) Warning and public instructions are provided in the immediate area, not
community-wide.
4) One or two local response agencies or departments acting under an incident
commander normally handle incidents. Requests for resource support are
normally handled through agency and/or departmental channels.
5) May require limited external assistance from other local response agencies or
contractors.
6) For the purposes of the NRP, incidents include the full range of occurrences that
require an emergency response to protect life or property.
b. Emergency. An emergency is a situation that is larger in scope and more severe in
terms of actual or potential effects than an incident. Characteristics include:
1) Involves a large area, significant population, or important facilities.
2) May require implementation of large-scale evacuation or in-place sheltering and
implementation of temporary shelter and mass care operations.
3) May require community-wide warning and public instructions.
Ver 2.0 BP-3
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00 ' I'
4) Requires a sizable multi-agency response operating under an incident
commander.
5) May require some external assistance from other local response agencies,
contractors, and limited assistance from state or federal agencies.
6) The EOC will be activated to provide general guidance and direction, coordinate
external support, and provide resource support for the incident.
7) For the purposes of the NRP, an emergency (as defined by the Stafford Act) is
"any occasion or instance for which, in the determination of the President,
Federal assistance is needed to supplement State and local efforts and
capabilities to save lives and to protect property and public health and safety, or
to lessen or avert the threat of catastrophe in any part of the United States."
C. Disaster. A disaster involves the occurrence or threat of significant casualties and/or
widespread property damage that is beyond the capability of the local government to
handle with its organic resources. Characteristics include:
1) Involves a large area, a sizable population, and/or important facilities.
2) May require implementation of large-scale evacuation or in-place sheltering and
implementation of temporary shelter and mass care operations.
3) Requires community-wide warning and public instructions.
4) Requires a response by all local response agencies operating under one or more
incident commanders.
5) Requires significant external assistance from other local response agencies,
contractors, and extensive state or federal assistance.
6) The EOC will be activated to provide general guidance and direction, provide
emergency information to the public, coordinate state and federal support, and
coordinate resource support for emergency operations.
7) For the purposes of the NRP, a major disaster (as defined by the Stafford Act) is
any catastrophe, regardless of the cause, which in the determination of the
President causes damage of sufficient severity and magnitude to warrant major
disaster federal assistance.
d. Catastrophic Incident. For the purposes of the NRP, this term is used to describe
any natural or manmade occurrence that results in extraordinary levels of mass
casualties, property damage, or disruptions that severely affect the population,
infrastructure, environment, economy, national morale, and/or government functions.
An occurrence of this magnitude would result in sustained national impacts over
prolonged periods of time, and would immediately overwhelm local and state
capabilities. All catastrophic incidents are Incidents of National Significance.
7. Hazard Analysis. A document, published separately from this plan, that identifies the
local hazards that have caused or possess the potential to adversely affect public
health and safety, public or private property, or the environment.
8. Hazardous Material (Hazmat). A substance in a quantity or form posing an
unreasonable risk to health, safety, and/or property when manufactured, stored, or
transported. The substance, by its nature, containment, and reactivity, has the
capability for inflicting harm during an accidental occurrence. Is toxic, corrosive,
flammable, reactive, an irritant, or a strong sensitizer, and poses a threat to health and
the environment when improperly managed (Includes toxic substances, certain
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infectious agents, radiological materials, and other related materials such as oil, used
oil, petroleum products, and industrial solid waste substances).
9. Incident of National Significance. An actual or potential high-impact event that requires
a coordinated and effective response by and appropriate combination of federal, state,
local, tribal, nongovernmental, and/or private sector entities in order to save lives and
minimize damage, and provide the basis for long-term communication recovery and
mitigation activities.
10. Inter-local agreements. Arrangements between governments or organizations, either
public or private, for reciprocal aid and assistance during emergency situations where
the resources of a single jurisdiction or organization are insufficient or inappropriate for
the tasks that must be performed to control the situation. Commonly referred to as
mutual aid agreements.
11. Stafford Act. The Robert T. Stafford Disaster Relief and Emergency Assistance Act
authorizes federal agencies to undertake special measures designed to assist the
efforts of states in expediting the rendering of aid, assistance, emergency services, and
reconstruction and rehabilitation of areas devastated by disaster.
12. Standard Operating Procedures. Approved methods for accomplishing a task or set of
tasks. SOPs are typically prepared at the department or agency level. May also be
referred to as Standard Operating Guidelines (SOGs).
IV. SITUATION AND ASSUMPTIONS
A. Situation
Brazos County is exposed to many hazards, all of which have the potential for disrupting the
community, causing casualties, and damaging or destroying public or private property. A
summary of our major hazards is provided in Figure 1. More detailed information is provided
in our Hazard Analysis, published separately.
Figure 1
HAZARD SUMMARY
Likelihood of Estimated Impact on Estimated Impact
Occurrence' Public Health & Safet on Property
Type: See below Limited Moderate Major Limited Moderate Major
atural
Drought OCCASIONAL MODERATE MODERATE
Earthquake UNLIKELY LIMITED LIMITED
Flash Flooding LIKELY LIMITED LIMITED
Flooding river OCCASIONAL LIMITED LIMITED
Hurricane OCCASIONAL LIMITED LIMITED
Subsidence UNLIKELY LIMITED LIMITED
Tornado LIKELY MAJOR MAJOR
Wildfire OCCASIONAL LIMITED MODERATE
Winter Storm OCCASIONAL LIMITED MODERATE
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Technological LIMITED
Dam Failure UNLIKELY LIMITED
Ener /Fuel Short;; e LIKELY MODERATE LIMITED
Hazmat/Oil S ill flXed Site OCCASIONAL MODERATE MODERATE
Hazmat/Oil Spill (transport) OCCASIONAL MODERATE MODERATE
Major Structural Fire HIGHLY LIKELY MODERATE MAJOR
Nuclear Facility Incident UNLIKELY LIMITED LIMITED
Water System Failure LIKELY MODERATE MODERATE
Electrical System Failure LIKELY MODERATE MODERATE
Security
MtE UNLIKELY MODERATE MODERATE
Military UNLIKELY MAJOR MAJOR
UNLIKELY MAJOR MAJOR
Unlikely , Occasional, Likel , or Hi hl Likel
B. Assumptions
1. Brazos County will continue to be exposed to and subject to the impact of those hazards
described above and as well as lesser hazards and others that may develop in the
future.
2. It is possible for a major disaster to occur at any time and at any place. In many cases,
dissemination of warning to the public and implementation of increased readiness
measures may be possible. However, some emergency situations occur with little or no
warning.
3. Outside assistance will be available in most emergency situations, affecting our county.
Since it takes time to summon external assistance, it is essential for us to be prepared to
carry out the initial emergency response on an independent basis.
4. Proper mitigation actions, such as floodplain management and fire inspections, can
prevent or reduce disaster-related losses. Detailed emergency planning, training of
emergency responders and other personnel, and conducting periodic emergency drills
and exercises can improve our readiness to deal with emergency situations.
V. CONCEPT OF OPERATIONS
A. Objectives
The objectives of our emergency management program are to protect public health and
safety and preserve public and private property.
B. General
1. It is our responsibility to protect public health and safety and preserve property from the
effects of hazardous events. We have the primary role in identifying and mitigating
hazards, preparing for and responding to, and managing the recovery from emergency
situations that affect our community.
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2. It is impossible for government to do everything that is required to protect the lives and
property of our population. Our citizens have the responsibility to prepare themselves
and their families to cope with emergency situations and manage their affairs and
property in ways that will aid the government in managing emergencies. We will assist
our citizens in carrying out these responsibilities by providing public information and
instructions prior to and during emergency situations.
3. Local government is responsible for organizing, training, and equipping local emergency
responders and emergency management personnel, providing appropriate emergency
facilities, providing suitable warning and communications systems, and for contracting
for emergency services. The state and federal governments offer programs that provide
some assistance with portions of these responsibilities.
4. To achieve our objectives, we have organized an emergency management program that
is both integrated (employs the resources of government, organized volunteer groups,
and businesses) and comprehensive (addresses mitigation, preparedness, response,
and recovery). This plan is one element of our preparedness activities.
5. This plan is based on an all-hazard approach to emergency planning. It addresses
general functions that may need to be performed during an emergency situation and is
not a collection of plans for specific types of incidents. For example, the warning annex
addresses techniques that can be used to warn the public during any emergency
situation, whatever the cause.
6. Departments and agencies tasked in this plan are expected to develop and keep current
standard operating procedures that describe how emergency tasks will be performed.
Departments and agencies are charged with ensuring the training and equipment
necessary for an appropriate response are in place.
7. This plan is based upon the concept that the emergency functions that must be
performed by many departments or agencies generally parallel some of their normal
day-to-day functions. To the extent possible, the same personnel and material
resources used for day-to-day activities will be employed during emergency situations.
Because personnel and equipment resources are limited, some routine functions that do
not contribute directly to the emergency may be suspended for the duration of an
emergency. The personnel, equipment, and supplies that would normally be required for
those functions will'be redirected to accomplish emergency tasks.
8. We have adopted the National Incident Management System (NIMS) in accordance with
the President's Homeland Security Directive (HSPD)-5. Our adoption of NIMS will
provide a consistent approach to the effective management of situations involving
natural or man-made disasters, or terrorism. NIMS allows us to integrate our response
activities using a set of standardized organizational structures designed to improve
interoperability between all levels of government, private sector, and nongovernmental
organizations.
9. This plan, in accordance with the National Response Plan (NRP), is an integral part of
the national effort to prevent, and reduce America's vulnerability to terrorism, major
disasters, and other emergencies, minimize the damage and recover from attacks, major
disasters, and other emergencies that occur. In the event of an Incident of National
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Significance, as defined in HSPD-5, we will integrate all operations with all levels of
government, private sector, and nongovernmental organizations through the use of NRP
coordinating structures, processes, and protocols.
C. Operational Guidance
We will employ the six components of the NIMS in all operations, which will provide a
standardized framework that facilitates our operations in all phases of emergency
management. Attachment 7 provides further details of the NIMS.
1. Initial Response. Our emergency responders are likely to be the first on the scene of an
emergency situation. They will normally take charge and remain in charge of the
incident until it is resolved or others who have legal authority to do so assume
responsibility. They will seek guidance and direction from our local officials and seek
technical assistance from state and federal agencies and industry where appropriate.
2. Implementation of ICS
a. The first local emergency responder to arrive at the scene of an emergency situation
will implement the incident command system and serve as the incident commander
until relieved by a more senior or more qualified individual. The incident commander
will establish an incident command post (ICP) and provide an assessment of the
situation to local officials, identify response resources required, and direct the on-
scene response from the ICP.
b. For some types of emergency situations, a specific incident scene may not exist in
the initial response phase and the EOC may accomplish initial response actions,
such as mobilizing personnel and equipment and issuing precautionary warning to
the public. As the potential threat becomes more clearly and a specific impact site
(or sites) identified, an incident command post may be established, and direction and
control of the response transitioned to the Incident Commander.
3. Source and Use of Resources.
a. We will use our own resources, all of which meet the requirements for resource
management in accordance with the NIMS, to respond to emergency situations,-
purchasing supplies and equipment if necessary, and request assistance if our
resources are insufficient or inappropriate. §418.102 of the Government Code
provides that the county should be the first channel through which a municipality
requests assistance when its resources are exceeded. If additional resources are
required, we will:
1) Summon those resources available to us pursuant to inter-local agreements.
See Attachment 6 to this plan, which summarizes the inter-local agreements and
identifies the officials authorized to request those resources.
2) Summon emergency service resources that we have contracted for. See
Attachment 6.
3) Request assistance from volunteer groups active in disasters.
4) Request assistance from industry or individuals who have resources needed to
deal with the emergency situation.
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b. When external agencies respond to an emergency situation within our jurisdiction,
we expect them to conform to the guidance and direction provided by our incident
commander, which will be in accordance with the NIMS.
D. Incident Command System (ICS)
1. We intend to employ ICS, an integral part of the NIMS, in managing emergencies. ICS
is both a strategy and a set of organizational arrangements for directing and controlling
field operations. It is designed to effectively integrate resources from different agencies
into a temporary emergency organization at an incident site that can expand and
contract with the magnitude of the incident and resources on hand. A summary of ICS
is provided in Attachment 7.
2. The incident commander is responsible for carrying out the ICS function of command
managing the incident. The four other major management activities that form the basis
of ICS are operations, planning, logistics, and finance/administration. For small-scale
incidents, the incident commander and one or two individuals may perform all of these
functions. For larger incidents, a number of individuals from different departments or
agencies may be assigned to separate staff sections charged with those functions.
3. An incident commander using response resources from one or two departments or
agencies can handle the majority of emergency situations. Departments or agencies
participating in this type of incident response will normally obtain support through their
own department or agency.
4. In emergency situations where other jurisdictions or the state or federal government are
providing significant response resources or technical assistance, it is generally desirable
to transition from the normal ICS structure to a Unified or Area Command structure. This
arrangement helps to ensure that all participating agencies are involved in developing
objectives and strategies to deal with the emergency. Attachment 7 provides additional
information on Unified and Area Commands.
E. ICS - EOC Interface
1. For major emergencies and disasters, the Emergency Operations Center (EOC) will be
activated. When the EOC is activated, it is essential to establish a division of
responsibilities between the incident command post and the EOC. A general division of
responsibilities is outlined below. It is essential that a precise division of responsibilities
be determined for specific emergency operations.
2. The incident commander is generally responsible for field operations, including:
a. Isolating the scene.
b. Directing and controlling the on-scene response to the emergency situation and
managing the emergency resources committed there.
c. Warning the population in the area of the incident and providing emergency
instructions/information to them.
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d. Determining and implementing protective measures (evacuation or shelter-in-place)
for the population in the immediate area of the incident and for emergency
responders at the scene.
e. Implementing traffic control arrangements in and around the incident scene.
f. Requesting additional resources from the EOC.
3. The EOC is generally responsible for:
a. Providing resource support for the incident command operations.
b. Issuing community-wide warning.
c. Issuing instructions and providing information to the general public.
d. Organizing and implementing large-scale evacuation.
e. Organizing and implementing shelter and mass care arrangements for evacuees.
f. Coordinating traffic control for large-scale evacuations.
g. Requesting assistance from the State and other external sources.
4. In some large-scale emergencies or disasters, emergency operations with different
objectives may be conducted at geographically separated scenes. In such situations,
more than one incident command operation may be established. If this situation occurs,
a transition to an Area Command or a Unified Area Command is desirable, and the
allocation of resources to specific field operations will be coordinated through the EOC.
F. State, Federal & Other Assistance
1. State & Federal Assistance
a. If local resources are inadequate to deal with an emergency situation, we will request
assistance from the State. State assistance furnished to local governments is
intended to supplement local resources and not substitute for such resources,
including mutual aid resources, equipment purchases or leases, or resources
covered by emergency service contracts. As noted previously, cities must request
assistance from their county before requesting state assistance.
b. Requests for state assistance should be made to the Disaster District Committee
(DDC) Chairperson, who is located at the Department of Public Safety District Office
in Bryan, TX. See Appendix 3 to Annex M, Resource Management, for a form that
can be used to request state assistance. In essence, state emergency assistance to
local governments begins at the DDC level and the key person to validate a request
for, obtain, and provide that state assistance and support is the DDC Chairperson.
A request for state assistance must be made by the chief elected official (the County
Judge/Mayor(s)) and may be made by telephone, fax, or teletype. The DDC
Chairperson has the authority to utilize all state resources within the district to
respond to a request for assistance, with the exception of the National Guard. Use of
National Guard resources requires approval of the Governor.
c. The Disaster District staff will forward requests for assistance that cannot be satisfied
by state resources within the District to the State Operations Center (SOC) in Austin
for action.
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2. Other Assistance
a. If resources required to control an emergency situation are not available within the
State, the Governor may request assistance from other states pursuant to a number
of interstate compacts or from the federal government through the Federal
Emergency Management Agency (FEMA).
b. For major emergencies and disasters for which a Presidential declaration has been
issued, federal agencies may be mobilized to provide assistance to states and local
governments. The National Response Plan (NRP) describes the policies, planning
assumptions, concept of operations, and responsibilities of designated federal
agencies for various response and recovery functions. The Nuclear/Radiological
Incident Annex of the NRP addresses the federal response to major incidents
involving radioactive materials.
c. FEMA has the primary responsibility for coordinating federal disaster assistance. No
direct federal disaster assistance is authorized prior to a Presidential emergency or
disaster declaration, but FEMA has limited authority to stage initial response
resources near the disaster site and activate command and control structures prior to
a declaration and the Department of Defense has the authority to commit its
resources to save lives prior to an emergency or disaster declaration. See Annex J,
Recovery, for additional information on the assistance that may be available during
disaster recovery.
d. The NRP applies to Stafford and non-Stafford Act incidents and is designed to
accommodate not only actual incidents, but also the threat of incidents. Therefore,
NRP implementation is possible under a greater range of incidents.
G. Emergency Authorities
1. Key federal, state, and local legal authorities pertaining to emergency management are
listed in Section I of this plan.
2. Texas statutes and the Executive Order of the Governor Relating to Emergency
Management provide local government, principally the chief elected official, with a
number of powers to control emergency situations. If necessary, we shall use these
powers during emergency situations. These powers include:
a. Emergency Declaration. In the event of riot or civil disorder, the County Judge
and/or Mayor(s) may request the Governor to issue an emergency declaration for
this jurisdiction and take action to control the situation. Use of the emergency
declaration is explained in Annex U, Legal.
b. Disaster Declaration. When an emergency situation has caused severe damage,
injury, or loss of life or it appears likely to do so, the County Judge and/or Mayor(s)
may by executive order or proclamation declare a local state of disaster. The County
Judge and/or Mayor(s) may subsequently issue orders or proclamations referencing
that declaration to invoke certain emergency powers granted the Governor in the
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Texas Disaster Act on an appropriate local scale in order to cope with the disaster.
These powers include:
1) Suspending procedural laws and rules to facilitate a timely response.
2) Using all available resources of government and commandeering private
property, subject to compensation, to cope with the disaster.
3) Restricting the movement of people and occupancy of premises.
4) Prohibiting the sale or transportation of certain substances.
5) Implementing price controls.
A local disaster declaration activates the recovery and rehabilitation aspects of this
plan. A local disaster declaration is required to obtain state and federal disaster
recovery assistance. See Annex U, Legal, for further information on disaster
declarations and procedures for invoking emergency powers.
c. Authority for Evacuations. State law provides a county judge or mayor with the
authority to order the evacuation of all or part of the population from a stricken or
threatened area within their respective jurisdictions.
H. Actions by Phases of Emergency Management
1. This plan addresses emergency actions that are conducted during all four phases of
emergency management.
a. Mitigation
We will conduct mitigation activities as an integral part of our emergency
management program. Mitigation is intended to eliminate hazards, reduce the
probability of hazards causing an emergency situation, or lessen the consequences
of unavoidable hazards. Mitigation should be a pre-disaster activity, although
mitigation may also occur in the aftermath of an emergency situation with the intent
of avoiding repetition of the situation. Our mitigation program is outlined in Annex P,
Mitigation.
b. Preparedness
We will conduct preparedness activities to develop the response capabilities needed
in the event an emergency. Among the preparedness activities included in our
emergency management program are:
1) Providing emergency equipment and facilities.
2) Emergency planning, including maintaining this plan, its annexes, and
appropriate SOPs.
3) Conducting or arranging appropriate training for emergency responders,
emergency management personnel, other local officials, and volunteer groups
who assist us during emergencies.
4) Conducting periodic drills and exercises to test our plans and training.
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c. Response
We will respond to emergency situations effectively and efficiently. The focus of
most of this plan and its annexes is on planning for the response to emergencies.
Response operations are intended to resolve an emergency situation while
minimizing casualties and property damage. Response activities include warning,
emergency medical services, firefighting, law enforcement operations, evacuation,
shelter and mass care, emergency public information, search and rescue, as well as
other associated functions.
d. Recovery
If a disaster occurs, we will carry out a recovery program that involves both short-
term and long-term efforts. Short-term operations seek to restore vital services to
the community and provide for the basic needs of the public. Long-term recovery
focuses on restoring the community to its normal state. The federal government,
pursuant to the Stafford Act, provides the vast majority of disaster recovery
assistance. The recovery process includes assistance to individuals, businesses,
and to government and other public institutions. Examples of recovery programs
include temporary housing, restoration of government services, debris removal,
restoration of utilities, disaster mental health services, and reconstruction of
damaged roads and bridges. Our recovery program is outlined in Annex J,
Recovery.
VI. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
A. Organization
1. General
Most departments and agencies of local govemment have emergency functions in
addition to their normal day-to-day duties. During emergency situations, our normal
organizational arrangements are modified to facilitate emergency operations. Our
governmental organization for emergencies includes an executive group, emergency
services group, and a support services group. Attachment 3 depicts our emergency
organization.
2. Executive Group
The Executive Group provides guidance and direction for emergency management
programs and for emergency response and recovery operations. The Executive Group
includes the County Judge, Mayor(s), City Manager(s), and Emergency Management
Coordinator(s).
3. Emergency Services
Emergency Services include the Incident Commander and those departments, agencies,
and groups with primary emergency response actions. The incident commander is the
person in charge at an incident site.
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4. Emergency Support Services
This group includes departments and agencies that support and sustain emergency
responders and also coordinate emergency assistance provided by organized volunteer
organizations, business and industry, and other sources.
5. Volunteer and Other Services
This group includes organized volunteer groups and businesses that have agreed to
provide certain support for emergency operations.
B. Assignment of Responsibilities
1. General
For most emergency functions, successful operations require a coordinated effort from a
number of departments, agencies, and groups. To facilitate a coordinated effort, elected
and appointed officials, departments and agency heads, and other personnel are
assigned primary responsibility for planning and coordinating specific emergency
functions. Generally, primary responsibility for an emergency function will be assigned
to an individual from the department or agency that has legal responsibility for that
function or possesses the most appropriate knowledge and skills. Other officials,
departments, and agencies may be assigned support responsibilities for specific
emergency functions. Attachment 4 summarizes the general emergency responsibilities
of local officials, department and agency heads, and other personnel.
2. The individual having primary responsibility for an emergency function is normally
responsible for coordinating preparation of and maintaining that portion of the
emergency plan that addresses that function. Plan and annex assignments are outlined
in Attachment 5. Listed below are general responsibilities assigned to the Executive
Group, Emergency Services, Support Services, and other Support Agencies. Additional
specific responsibilities can be found in the functional annexes to this Basic Plan.
3. Executive Group Responsibilities
a. The County Judge and/or Mayor(s) will:
1) Establish objectives and priorities for the emergency management program and
provide general policy guidance on the conduct of that program.
2) Monitor the emergency response during disaster situations and provides
direction where appropriate.
3) With the assistance of the Public Information Officer, keep the public informed
during emergency situations.
4) With the assistance of the legal staff, declare a local state of disaster, request the
Governor declare a state of emergency, or invoke the emergency powers of
government when necessary.
5) Request assistance from other local governments or the State when necessary
6) Direct activation of the EOC.
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b. The County Judge, Mayor(s), City Manager(s) and EMC(s) will:
1) Implement the policies and decisions of the governing body relating to
emergency management.
2) Organize the emergency management program and identifies personnel,
equipment, and facility needs.
3) Assign emergency management program tasks to departments and agencies.
4) Ensure that departments and agencies participate in emergency planning,
training, and exercise activities.
5) Coordinate the operational response of local emergency services.
6) Coordinate activation of the EOC and supervise its operation.
c. The Emergency Management Coordinator(s) will:
1) Serve as the staff advisor to our County Judge, Mayor(s), and City Manager(s)
on emergency management matters.
2) Keep the County Judge, Mayor(s), and City Manager(s), as well as our governing
body apprised of our preparedness status and emergency management needs.
3) Coordinate local planning and preparedness activities and the maintenance of
this plan.
4) Prepare and maintain a resource inventory.
5) Arrange appropriate training for local emergency management personnel and
emergency responders.
6) Coordinate periodic emergency exercises to test our plan and training.
7) Manage the EOC, develop procedures for its operation, and conduct training for
those who staff it.
8) Activate the EOC when required.
9) Perform day-to-day liaison with the state emergency management staff and other
local emergency management personnel.
10) Coordinate with organized volunteer groups and businesses regarding
emergency operations.
4. Common Responsibilities
All emergency services and support services will:
a. Provide personnel, equipment, and supplies to support emergency operations upon
request.
b. Develop and maintain SOGs for emergency tasks.
c. Provide trained personnel to staff the incident command post and EOC and conduct
emergency operations.
d. Provide current information on emergency resources for inclusion in the Resource
List in Appendix 1 to Annex M, Resource Management and the T.R.R.N. database.
e. Report information regarding emergency situations and damage to facilities and
equipment to the Incident Commander or the EOC.
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a,~
5. Emergency Services Responsibilities
a. The Incident Commander will:
1) Manage emergency response resources and operations at the incident site
command post to resolve the emergency situation.
2) Determine and implement required protective actions for response personnel and
the public at an incident site.
b. Warning.
1) Primary responsibility for this function is assigned to the Police Chief(s) and/or
County Sheriff who, with assistance from the EMC(s), will prepare and maintain
Annex A (Warning) to this plan and supporting SOGs.
2) Emergency tasks to be performed include:
a) Receive information on emergency situations.
b) Alert key local officials of emergency situations.
c) Disseminate warning information and instructions to the public through
available warning systems.
d) Disseminate warning and instructions to special facilities such as schools and
hospitals.
c. Communications.
1) Primary responsibility for this function is assigned to the Police Chief(s) and/or
County Sheriff who, with assistance from the EMCs, will prepare and maintain
Annex B (Communications) to this plan and supporting SOGs.
2) Emergency tasks to be performed include:
a) Identify the communications systems available within the local area and
determine the connectivity of those systems, and ensure their interoperability.
b) Develop plans and procedures for coordinated use of the various
communications systems available in this jurisdiction during emergencies.
c) Determine and implement means of augmenting communications during
emergencies, including support by volunteer organizations.
d. Radiological Protection.
1) Primary responsibility for this function is assigned to the Fire Chief(s) who, with
assistance from the EMCs, will prepare and maintain Annex D (Radiological
Protection) to this plan and supporting SOGs.
2) Emergency tasks to be performed include:
a) Maintain inventory of radiological equipment.
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b) Ensure response forces include personnel with current training in radiological
monitoring and decontamination.
c) Respond to radiological incidents and terrorist incidents involving radiological
materials.
d) Make notification concerning radiological incidents to state and federal
authorities.
e. Evacuation.
1) Primary responsibility for this function is assigned to the Police Chief(s) and/or
Sheriff who, with assistance from the EMCs, will prepare and maintain Annex E
(Evacuation) to this plan and supporting SOGs.
2) Emergency tasks to be performed include:
a) Identify areas where an evacuation has occurred, or may in the future, and
determine of population at risk.
b) Perform evacuation planning for known risk areas to include route selection
and determination of traffic control requirements.
c) Develop simplified planning procedures for ad hoc evacuations.
d) Determine emergency public information requirements.
e) Perform evacuation planning for special needs facilities (schools, hospitals,
nursing homes, and other institutions) and/or review plans prepared by the
facility as requested.
f. Firefighting.
1) Primary responsibility for this function is assigned to the Fire Chief(s) who, with
assistance from the EMCs, will prepare and maintain Annex F (Firefighting) to
this plan and supporting SOGs.
2) Emergency tasks to be performed include:
a) Fire prevention activities.
b) Fire detection and control.
c) Hazardous material and oil spill response.
d) Terrorist incident response.
e) Evacuation support.
f) Post-incident reconnaissance and damage assessment.
g) Fire safety inspection of temporary shelters.
h) Prepare and maintain fire resource inventory.
g. Law Enforcement.
1) Primary responsibility for this function is assigned to the Police Chief(s) and/or
Sheriff who, with assistance from the EMCs, will prepare and maintain Annex G
(Law Enforcement) to this plan and supporting SOGs.
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2) Emergency tasks to be performed include:
a) Maintenance of law and order.
b) Traffic control.
c) Terrorist incident response.
d) Provision of security for vital facilities, evacuated areas, and shelters.
e) Access control for damaged or contaminated areas.
f) Warning support.
g) Post-incident reconnaissance and damage assessment.
h) Prepare and maintain law enforcement resource inventory.
h. Health and Medical Services.
1) Primary responsibility for this function is assigned to the Public Health Office,
who with assistance from the EMCs, will prepare and maintain Annex H (Health
& Medical Services) to this plan and supporting SOGs.
2) Emergency tasks to be performed include:
a) Coordinate health and medical care and EMS support during emergency
situations.
b) Public health information and education.
c) Inspection of food and water supplies.
d) Develop emergency public health regulations and orders.
e) Coordinate collection, identification, and interment of deceased victims.
i. Direction and Control.
1) Primary responsibility for this function is assigned to the County Judge and/or
Mayor(s) and EMCs who will prepare and maintain Annex N (Direction & Control)
to this plan and supporting SOGs.
2) Emergency tasks to be performed include:
a) Direct and control our local operating forces.
b) Maintain coordination with neighboring jurisdictions and the Disaster District
in Bryan, Texas.
c) Maintain the EOC in an operating mode or be able to convert the designated
facility space into an operable EOC rapidly.
d) Assigns representatives, by title, to report to the EOC and develops
procedures for crisis training.
e) Develops and identifies the duties of the staff, use of displays and message
forms, and procedures for EOC activation.
f) Coordinates the evacuation of areas at risk.
j. Hazardous Materials & Oil Spill.
1) The primary responsibility for this function is assigned to the Fire Chief(s) who,
with assistance from the EMCs will prepare and maintain Annex Q (Hazardous
Material & Oil Spill Response) to this plan and supporting SOGs.
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2) Emergency tasks to be performed include:
a) In accordance with OSHA regulations, establish ICS to manage the response
to hazardous materials incidents.
b) Establish the hazmat incident functional areas (e.g., Hot Zone, Cool Zone,
Cold Zone, etc.)
c) Determine and implement requirements for personal protective equipment for
emergency responders.
d) Initiate appropriate actions to control and eliminate the hazard in accordance
with established hazmat response guidance and SOGs.
e) Determine areas at risk and which public protective actions, if any, should be
implemented.
f) Apply appropriate firefighting techniques if the incident has, or may, result in
a fire.
g) Determines when affected areas may be safely reentered.
k. Search & Rescue.
1) The primary responsibility for this function is assigned to the Fire Chief(s) who,
with assistance from the EMCs, will prepare and maintain Annex R (Search and
Rescue) to this plan and supporting SOGs.
2) Emergency tasks to be performed include:
a) Coordinate and conduct search and rescue activities.
b) Identify requirements for specialized resources to support rescue operations.
c) Coordinate external technical assistance and equipment support for search
and rescue operations.
1. Terrorist Incident Response.
1) Primary responsibility for this function is assigned to the Police Chief(s) and/or
Sheriff who, with assistance from the EMCs, will prepare and maintain Annex V
(Terrorist Incident Response) to this plan and supporting SOGs.
2) Emergency tasks to be performed include:
a) Coordinate and carry out defensive anti-terrorist activities, including criminal
intelligence, investigation, protection of facilities, and public awareness
activities.
b) Coordinate and carry out offensive counter-terrorist operations to neutralize
terrorist activities.
c) Carry out terrorism consequence operations conducted in the aftermath of a
terrorist incident to save lives and protect public and private property.
d) Ensure required notification of terrorist incidents is made to state and federal
authorities.
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6. Support Services Responsibilities
a. Shelter and Mass Care.
1) Primary responsibility for this function is assigned to the EMCs who will prepare
and maintain Annex C (Shelter and Mass Care) to this plan and supporting
SOGs.
2) Emergency tasks to be performed include:
a) Perform emergency shelter and mass care planning.
b) Coordinate and conduct shelter and mass care operations with our other
departments, relief agencies, and volunteer groups.
b. Public Information.
1) Primary responsibility for this function is assigned to the Chief Elected Officials
and City and/or Texas ABM University Public Information Officers who, with
assistance from the EMCs will prepare and maintain Annex I (Public Information)
to this plan and supporting SOGs.
2) Emergency tasks to be performed include:
a) Establish a Joint Information Center (JIC)
b) Conduct on-going hazard awareness and public education programs.
c) Pursuant to the Joint Information System (JIS), compile and release
information and instructions for the public during emergency situations and
respond to questions relating to emergency operations.
d) Provide information to the media and the public during emergency situations.
e) Arrange for media briefings.
f) Compiles print and photo documentation of emergency situations.
c. Recovery.
1) Primary responsibility for this function is assigned to the EMCs and/or Finance
Director(s) and Tax Assessor. The EMCs will prepare and maintain Annex J
(Recovery) to this plan and supporting SOGs.
2) Emergency tasks to be performed include:
a) Establish and train a damage assessment team using local personnel.
Coordinate the efforts of that team with state and federal damage
assessment personnel who may be dispatched to assist us.
b) Assess and compile information on damage to public and private property
and needs of disaster victims and formulate and carry out programs to fill
those needs.
c) If damages are beyond our capability to deal with, compile information for
use by our elected officials in requesting state or federal disaster assistance.
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d) If we are determined to be eligible for state or federal disaster assistance,
coordinate with state and federal agencies to carry out authorized recovery
programs.
d. Public Works & Engineering.
1) Primary responsibility for this function is assigned to the County Engineer and/or
City Public Works Director(s) who, with assistance from the EMC, will prepare
and maintain Annex K (Public Works & Engineering) to this plan and supporting
SOGs.
2) Emergency tasks to be performed include:
a) Protect government facilities and vital equipment where possible.
b) Assess damage to streets, bridges, traffic control devices, and other public
facilities.
c) Direct temporary repair of vital facilities.
d) Restore damaged roads and bridges.
e) Restore waste treatment and disposal systems.
f) Arrange for debris removal.
g) General damage assessment support.
h) Building inspection support.
i) Provide specialized equipment to support emergency operations.
j) Support traffic control and search and rescue operations.
e. Utilities.
1) Primary responsibility for this function is assigned to the Public Utilities
Director(s) who, with assistance from the EMCs, will prepare and maintain Annex
L (Energy and Utilities) to this plan and supporting SOGs.
2) Emergency tasks to be performed include:
a) Prioritize restoration of utility service to vital facilities and other facilities.
b) Arrange for the provision of emergency power sources where required.
c) Identify requirements for emergency drinking water and portable toilets to the
department or agency responsible for mass care.
d) Assess damage to, repair, and restore public utilities.
e) Monitor recovery activities of privately owned utilities.
f. Resource Management.
1) Primary responsibility for this function is assigned to the EMCs, who will seek
guidance and assistance as needed from Human Resources Directors, Finance
Directors and Purchasing Officials. The EMCs will prepare and maintain Annex M
(Resource Management) to this plan and supporting SOGs.
2) Emergency tasks to be performed include:
a) Maintain an inventory of emergency resources.
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b) During emergency operations, locates supplies, equipment, and personnel to
meet specific needs.
c) Maintain a list of suppliers for supplies and equipment needed immediately
in the aftermath of an emergency.
d) Establish emergency purchasing procedures and coordinate emergency
procurements.
e) Establish and maintain a manpower reserve and coordinate assignment of
reserve personnel to departments and agencies that require augmentation.
f) Coordinate transportation, sorting, temporary storage, and distribution of
resources during emergency situations.
g) Establish staging areas for resources, if required.
h) During emergency operations, identify to the Donations Management
Coordinator those goods, services, and personnel that are needed.
i) Maintain records of emergency-related expenditures for purchases and
personnel.
g. Human Services.
1) Primary responsibility for this function is assigned to the EMCs, who will seek
guidance and assistance as needed from local volunteer groups and/or
organized disaster relief agencies. EMCs will prepare and maintain Annex O
(Human Services) to this plan and supporting SOGs.
2) Emergency tasks to be performed include:
a) Identify emergency feeding sites.
b) Identify sources of clothing for disaster victims.
c) Secure emergency food supplies.
d) Coordinate the operation of shelter facilities, whether operated by local
government, local volunteer groups, or organized disaster relief agencies
(such as the American Red Cross).
e) Coordinate special care requirements for disaster victims such as the aged,
special needs individuals, and others.
f) Coordinate the provision of disaster mental health services to disaster
victims, emergency workers, and/or others suffering trauma due to the
emergency incident/disaster.
h. Hazard Mitigation.
1) The primary responsibility for this function is assigned to the Hazard Mitigation
Coordinator who, with assistance from the EMCs, will prepare and maintain
Annex P (Hazard Mitigation) to this plan and supporting SOGs.
2) Emergency tasks to be performed include:
a) Maintain the local Hazard Analysis.
b) Identify beneficial pre-disaster hazard mitigation projects and seek approval
from local officials to implement such projects.
c) In the aftermath of an emergency, determine appropriate actions to mitigate
the situation and coordinate implementation of those actions.
Ver 2.0 BP-22
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d) Coordinate and carry out post-disaster hazard mitigation program.
i. Transportation.
1) The primary responsibility for this function is assigned to the EMCs and
Transportation Director(s)/Supervisor(s) who will prepare and maintain Annex S
(Transportation) to this plan and supporting SOGs.
2) Emergency tasks to be performed include:
a) Identifies local public and private transportation resources and coordinates
their use in emergencies.
b) Coordinates deployment of transportation equipment to support emergency
operations.
c) Establishes and maintains a reserve pool of drivers, maintenance personnel,
parts, and tools.
d) Maintains records on use of transportation equipment and personnel for
purpose of possible reimbursement.
j. Donations Management.
1) The primary responsibility for this function is assigned to The Salvation Army,
who, with assistance from the EMC(s), will prepare and maintain Annex T
(Donations Management) to this plan and supporting SOGs. The United Way of
the Brazos Valley will be tasked with soliciting and managing financial donations.
2) Emergency tasks to be performed include:
a) Compile resource requirements identified by the Resource Management staff.
b) Solicit donations to meet known needs.
c) Establish and implement procedures to receive, accept or turn down offers of
donated goods and services, and provide instructions to donors of needed
goods or services.
d) In coordination with the Resource Management staff, establish a facility to
receive, sort, and distribute donated goods.
k. Legal.
1) The primary responsibility for this function is assigned to the City Attorney and/or
County Attorney who, with assistance from the EMC(s), will prepare and maintain
Annex U (Legal) to this plan and supporting SOGs.
2) Emergency tasks to be performed include:
a) Advise local officials on emergency powers of local government and
procedures for invoking those measures.
b) Review and advise our officials on possible legal issues arising from disaster
operations.
c) Prepare and/or recommend legislation to implement the emergency powers
that may be required during and emergency.
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d) Advise local officials and department heads on record-keeping requirements
and other documentation necessary for the exercising of emergency powers.
1. Department and agency heads not assigned a specific function in this plan will be
prepared to make their resources available for emergency duty at the direction of
their chief elected official(s).
7. Volunteer & Other Services
a. Volunteer Groups. The following are local volunteer agencies that can provide
disaster relief services and traditionally have coordinated their efforts with our local
government:
1) HEART OF TEXAS Chapter of the American Red Cross, located in Waco, Texas.
Provides shelter management, feeding at fixed facilities and through mobile units,
first aid, replacement of eyeglasses and medications, provision of basic clothing,
and limited financial assistance (if available) to those affected by emergency
situations. The Red Cross also provides feeding for emergency workers.
2) The Salvation Army.
Provides emergency assistance to include mass and mobile feeding, temporary
shelter, counseling, missing person services, medical assistance, and the
warehousing and distribution of donated good including food clothing, and
household items. It also provides referrals to government and private agencies
for special services.
3) Southern Baptist Convention Disaster Relief.
Provides mobile feeding units staffed by volunteers. Active in providing disaster
childcare, the agency has several mobile childcare units. Can also assist with
clean-up activities, temporary repairs, reconstruction, counseling, and bilingual
services.
4) ARES/RACES.
The Amateur Radio Emergency Service/Radio Amateur Civil Emergency Service
provides amateur radio support for emergency operations, including
communications support in the EOC.
b. Business Support.
The following businesses have agreed to provide support for emergency operations
as indicated:
1) Sanderson Farms, Inc.
2) Mustang/Caterpillar Tractors
3) Wal-Mart Stores
4) Target Stores
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VII. DIRECTION AND CONTROL
A. General
1. The County Judge and/or Mayor(s) is responsible for establishing objectives and policies
for emergency management and providing general guidance for disaster response and
recovery operations, all in compliance with the NIMS. During disasters, the CEO(s) may
carry out those responsibilities from the EOC.
2. The EMC(s) will provide overall direction of the response activities of all our
departments. During major emergencies and disaster, he/she will normally carry out
those responsibilities from the EOC.
3. The EMC(s) will manage the EOC.
4. The Incident Commander, assisted by a staff sufficient for the tasks to be performed, will
manage the emergency response at an incident site.
5. During emergency operations, department heads retain administrative and policy control
over their employees and equipment. However, personnel and equipment will carry out
mission assignments directed by the incident commander. Each department and
agency is responsible for having its own operating procedures to be followed during
response operations, but interagency procedures, such as common communications
protocol, may be adopted to facilitate a coordinated effort.
6. If our own resources are insufficient or inappropriate to deal with an emergency
situation, we may request assistance from other jurisdictions, organized volunteer
groups, or the State. The process for requesting State or federal assistance is covered
in section V.F of this plan; see also the Request for Assistance form in Annex M,
Appendix 3. External agencies are expected to conform to the general guidance and
direction provided by our senior decision-makers.
B. Emergency Facilities
1. Incident Command Post. Except when an emergency situation threatens, but has not
yet occurred, and those situations for which there is no specific hazard impact site (such
as a severe winter storm or area-wide utility outage), an incident command post or
command posts will be established in the vicinity of the incident site(s). As noted
previously, the incident commander will be responsible for directing the emergency
response and managing the resources at the incident scene.
2. Emergency Operating Center (EOC). When major emergencies and disasters have
occurred or appear imminent, we will activate our EOC, which is located in Bryan, TX
near the Brazos County Courthouse.
3. The following individuals are authorized to activate the EOC:
a. County Judge and/or the EMC
b. Mayor(s), City Manager(s) and/or the EMC(s)
c. TAMU President, TAMU Emergency Management Director and/or TAMU EMC
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4. The general responsibilities of the EOC are to:
a. Assemble accurate information on the emergency situation and current resource
data to allow local officials to make informed decisions on courses of action.
b. Working with representatives of emergency services, determine and prioritize
required response actions and coordinate their implementation.
c. Provide resource support for emergency operations.
d. Suspend or curtail government services, recommend the closure of schools and
businesses, and cancellation of public events.
e. Organize and activate large-scale evacuation and mass care operations.
f. Provide emergency information to the public.
5. Representatives of those departments and agencies assigned emergency functions in
this plan will staff the EOC. EOC operations are addressed in Annex N (Direction and
Control). The interface between the EOC and the incident command post is described in
paragraph V.E above.
6. Our Alternate EOC is located at 1207 Texas Avenue in College Station, TX. This facility
will be used if our primary EOC becomes unusable.
7. We have a mobile command and control vehicle, operated by the City of Bryan Fire
Department, which may be used as an incident command post.
C. Line of Succession
1. The line of succession for the County Judge is:
a. County Judge
b. County Judge Pro-Tern
c. County Commissioners (in order of their seniority on the Commissioners' Court)
2. The line of succession for the Mayor is:
a. Mayor
b. Mayor Pro-Tem
c. City Council Members (in order of their seniority on the City Council)
3. The line of succession for the City Manager(s) is:
a. City Manager
b. Deputy/Assistant City Manager
c. Assistant City Manager (City of College Station); Public Works Director (City of Bryan)
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4. The line of succession for the Texas A&M Vice-President for Facilities is:
a. V.P. for Facilities
b. Associate Executive V.P. for Operations
c. Associate V.P. for Risk and Compliance
5. The line of succession for the Emergency Management Coordinator is:
a. Emergency Management Coordinator
b. Deputy EMC or Assistant EMC
c. EMC from our interjurisdictional partners; Fire Chief or Asst. Fire Chief (City of Bryan)
6. The lines of succession for each of our department and agency heads shall be in
accordance with the SOGs established by those departments and agencies.
VIII. READINESS LEVELS
A. Many emergencies follow some recognizable build-up period during which actions can be
taken to achieve a gradually increasing state of readiness. We use a four-tier system.
Readiness Levels will be determined by the Mayors and/or County Judge or, for certain
circumstances, the Emergency Management Coordinator. General actions to be taken at
each readiness level are outlined in the annexes to this plan; more specific actions will be
detailed in departmental or agency SOPs.
B., The following Readiness Levels will be used as a means of increasing our alert posture.
1. Level 4: Normal Conditions
a. Emergency incidents occur and local officials are notified. One or more departments
or agencies respond to handle the incident; an incident command post may be
established. Limited assistance may be requested from other jurisdictions pursuant
to established inter-local agreements.
b. The normal operations of government are not affected.
2. Level 3: Increased Readiness
a. Increased Readiness refers to a situation that presents a greater potential threat than
"Level 4°, but poses no immediate threat to life and/or property. Increased readiness
actions may be appropriate when the situations similar to the following occur:
1) Tropical Weather Threat. A tropical weather system has developed that has the
potential to impact the local area. Readiness actions may include regular
situation monitoring, a review of plans and resource status, determining staff
availability and placing personnel on-call.
2) Tornado Watch indicates possibility of tornado development. Readiness actions
may include increased situation monitoring and placing selected staff on alert.
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3) Flash Flood Watch indicates flash flooding is possible due to heavy rains
occurring or expected to occur. Readiness actions may include increased
situation-monitoring, reconnaissance of known trouble spots, deploying warning
signs.
4) Wildfire Threat. During periods of extreme wildfire threat, readiness actions may
include deploying additional resources to areas most at risk, arranging for
standby commercial water tanker support, conducting daily aerial
reconnaissance, or initiating burn bans.
5) Mass Gathering. For mass gatherings with previous history of problems,
readiness actions may include reviewing security, traffic control, fire protection,
and first aid planning with organizers and determining additional requirements.
b. Declaration of "Level 3" will generally require the initiation of the "Increased
Readiness" activities identified in each annex to this plan.
3. Level 2: High Readiness
a. High Readiness refers to a situation with a significant potential and probability of
causing loss of life and/or property. This condition will normally require some degree
of warning to the public. Actions could be triggered by severe weather warning
information issued by the National Weather Service such as:
1) Tropical Weather Threat. A tropical weather system may impact the local area
within 72 hours. Readiness actions may include continuous storm monitoring,
identifying worst-case decision points, increasing preparedness of personnel and
equipment, updating evacuation checklists, verifying evacuation route status, and
providing the public information for techniques to protect homes and businesses
on the evacuation routes.
2) Tornado Warning. Issued when a tornado has actually been sighted in the vicinity
or indicated by radar and might strike in the local area. Readiness actions may
include activating the EOC, continuous situation monitoring, and notifying the
public about the warning.
3) Flash Flood Warning. Issued to alert persons that flash flooding is imminent or
occurring on certain steams or designated areas, and immediate action should
be taken. Readiness actions may include notifying the public about the warning,
evacuating low-lying areas, opening emergency shelters to house evacuees, and
continuous situation monitoring.
4) Winter Storm Warning- Issued when heavy snow, sleet, or freezing rain are
forecast to occur separately or in a combination. Readiness actions may include
preparing for possible power outages, putting road crews on stand-by to clear
and/or sand the roads, and continuous situation monitoring.
5) Mass Gathering. Civil disorder with relatively large-scale localized violence is
imminent. Readiness actions may include increased law enforcement presence,
Ver 2.0 BP-28
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putting hospitals and fire departments on alert, and continuous situation
monitoring.
b. Declaration of a "Level 2" will generally require the initiation of the "High Readiness"
activities identified in each annex to this plan.
4. Level 1: Maximum Readiness
a. Maximum Readiness refers to situation that hazardous conditions are imminent.
This condition denotes a greater sense of danger and urgency than associated with
a "Level 2" event. Actions could also be generated by severe weather warning
information issued by the National Weather Service combined with factors making
the event more imminent.
1) Tropical Weather Threat. The evacuation decision period is nearing for an
approaching tropical weather system that may impact the local area. Readiness
actions may include continuous situation monitoring, full activation of the EOC,
recommending precautionary actions for special facilities, pre-positioning
emergency personnel and equipment for emergency operations, and preparing
public transportation resources for evacuation support.
2) Tornado Warning. A tornado has been sited close to a populated area or is
moving toward a populated area. Readiness actions may include taking
immediate shelter and putting damage assessment teams on stand-by.
3) Flash Flood Warning. Flooding is imminent or is occurring at specific locations.
Readiness actions may include evacuations, putting rescue teams on alert,
sheltering evacuees and/or others displaced by the flooding and continuous
monitoring of the situation.
4) Mass Gathering. Civil disorder is about to erupt into large-scale and widespread
violence. Readiness actions may include having all EMS units on stand-by, all
law enforcement present for duty, notify the DDC that assistance may be needed
and keep them apprised of the situation, and continuous situation monitoring is
required.
b. Declaration of "Level 1" will generally require the initiation of the "Maximum
Readiness" activities identified in each annex to this plan.
IX. ADMINISTRATION AND SUPPORT
A. Agreements and Contracts
1. Should our local resources prove to be inadequate during an emergency, requests will
be made for assistance from other local jurisdictions, other agencies, and industry in
accordance with existing mutual-aid agreements and contracts and those agreements
and contracts entered into during the emergency. Such assistance may include
equipment, supplies, or personnel. All agreements will be entered into by authorized
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officials and should be in writing whenever possible. Agreements and contracts should
identify the local officials authorized to request assistance pursuant to those documents.
2. In an effort to facilitate assistance pursuant to mutual aid agreements, our available
resources are identified and are a part of the Texas Regional Response Network
(TRRN).
3. The agreements and contracts pertinent to emergency management (that we are a party
to) are summarized in Attachment 6.
B. Reports
1. Hazardous Materials Spill Reporting. If we are responsible for a release of hazardous
materials of a type or quantity that must be reported to state and federal agencies, the
department or agency responsible for the spill shall make the required report. See
Annex Q, Hazardous Materials and Oil Spill Response, for more information. If the party
responsible for a reportable spill cannot be located, the Incident Commander shall
ensure that the required report(s) are made.
2. Initial Emergency Report. This short report should be prepared and transmitted by the
EOC when an on-going emergency incident appears likely to worsen and we may need
assistance from other local governments or the State. See Annex N, Direction and
Control for the format and instructions for this report.
3. Situation Report. A daily situation report should be prepared and distributed by the
EOC during major emergencies or disasters. See Annex N, Direction and Control, for
the format of and instructions for this report.
4. Other Reports. Several other reports covering specific functions are described in the
annexes to this plan.
C. Records
1. Record Keeping for Emergency Operations
Our local governments are responsible for establishing the administrative controls
necessary to manage the expenditure of funds and to provide reasonable accountability
and justification for expenditures made to support emergency operations. This shall be
done in accordance with the established local fiscal policies and standard cost
accounting procedures.
a. Activity Logs. The Incident Command Post and the EOC shall maintain accurate
logs recording key response activities, including:
1) Activation or deactivation of emergency facilities.
2) Emergency notifications to other local governments and to state and federal
agencies.
3) Significant changes in the emergency situation.
4) Major commitments of resources and/or requests for additional resources from
external sources.
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5) Issuance of protective action recommendations to the public.
6) Evacuations.
7) Casualties.
8) Containment or termination of the incident.
b. Incident Costs. All department and agencies shall maintain records summarizing the
use of personnel, equipment, and supplies during the response to day-to-day
incidents to obtain an estimate of annual emergency response costs that can be
used as in preparing future department or agency budgets.
c. Emergency or Disaster Costs. For major emergencies or disasters, all departments
and agencies participating in the emergency response shall maintain detailed
records of costs for emergency operations to include:
1) Personnel costs, especially overtime costs
2) Equipment operations costs
3) Costs for leased or rented equipment
4) Costs for contract services to support emergency operations
5) Costs of specialized supplies expended for emergency operations
These records may be used to recover costs from the responsible party or insurers
or as a basis for requesting financial assistance for certain allowable response and
recovery costs from the state and/or federal government.
2. Preservation of Records
a. In order to continue normal government operations following an emergency situation
or disaster, vital records must be protected. These include legal documents as well
as property and tax records. The principal causes of damage to records are fire and
water; therefore, essential records should be protected accordingly. Each agency
responsible for preparation of annexes to this plan will include protection of vital
records in its SOPs/SOGs.
b. If records are damaged during an emergency situation, we will seek professional
assistance to preserve and restore them.
D. Training
It will be the responsibility of each agency director/department head to ensure that agency
personnel, in accordance with the NIMS, possess the level of training, experience,
credentialing, currency, physical and medical fitness, or capability for any positions they are
tasked to fill.
E. Consumer Protection
Consumer complaints regarding alleged unfair or illegal business practices often occur in
the aftermath of a disaster. Such complaints will be referred to the County and/or City
Attorney, who will pass such complaints to the Consumer Protection Division of the Office of
the Attorney General.
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F. Post-Incident and Exercise Review
The EMCs are responsible for organizing and conducting a critique following the conclusion
of a significant emergency event/incident or exercise. The After Action Report (AAR) will
entail both written and verbal input from all appropriate participants. An Improvement Plan
will be developed based on the deficiencies identified, and an individual, department, or
agency will be assigned responsibility for correcting the deficiency and a due date shall be
established for that action.
X. PLAN DEVELOPMENT AND MAINTENANCE
A. Plan Development
The County Judge, Mayors and TAMU V.P. for Facilities are responsible for approving and
promulgating this plan.
B. Distribution of Planning Documents
1. The County Judge and Mayors, with assistance from the EMCs, shall determine the
distribution of this plan and its annexes. In general, copies of plans and annexes should
be distributed to those individuals, departments, agencies, and organizations tasked in
this document. Copies should also be set-aside for the EOC and other emergency
facilities.
2. The Basic Plan should include a distribution list (See Attachment 1 to this plan) that
indicates who receives copies of the basic plan and the various annexes to it. In
general, individuals who receive annexes to the basic plan should also receive a copy of
this plan, because the Basic Plan describes our emergency management organization
and basic operational concepts. In some cases, the plan may be distributed
electronically or via the internet.
C. Review
The Basic Plan and its annexes shall be reviewed annually by local officials. The EMCs will
establish a schedule for annual review of planning documents by those tasked in them.
D. Update
1. This plan will be updated based upon deficiencies identified during actual emergency
situations and exercises and when changes in threat hazards, resources. and
capabilities, or government structure occur.
2. The Basic Plan and its annexes must be revised or updated by a formal change at least
every five years. Responsibility for revising or updating the Basic Plan is assigned to
the EMCs. Responsibility for revising or updating the annexes to this plan is outlined in
Section VI.B, Assignment of Responsibilities, as well as in each annex. For details on
the methods of updating planning documents as well as more information on when
changes should be made, refer to Chapter 3 of the Division of Emergency Management
(DEM) Local Emergency Management Planning Guide (DEM-10).
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3. Revised or updated planning documents will be provided to all departments, agencies,
and individuals tasked in those documents.
4. §418.043(4) of the Government Code provides that DEM shall review local emergency
management plans. The process for submitting new or updated planning documents to
DEM is described in Chapter 6 of the. DEM-10. The Brazos County EMC is responsible
for submitting copies of planning documents to our DEM Regional Liaison Officer for
review.
ATTACHMENTS:
1. Distribution List
2. References
3. Organization for Emergencies
4. Functional Responsibility Matrix
5. Annex Assignments
6. Summary of Agreements & Contracts
7. National Incident Management System
Ver 2.0 BP-33
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~I
ATTACHMENT 1
DISTRIBUTION LIST
Jurisdiction/Agency Plan Basic Plan Annexes
EOC 2 All
All
County Judge/Mayors 1 1 All
City Managers 1 All
Each County Commissioner 1 All
EMCs All
City Secretary/Asst. to the Judge 1
County Sheriff 1 All
Police Chiefs 1 All
Each Constable 1 All
Fire Chiefs/Fire Marshals 2 All
Community Supervision 1 C, E, O
County Health Officer 1 C, D, H, O, Q
Finance Directors/Tax Assessor 1 J, M
City Public Works Directors/County Engineer 1 E, G, J, K, L
Public Utilities Directors 1 J, K, L
Human Resources Directors 1 C, M, O, T
County/City Attorneys 1 All
Justices of the Peace 1 G, H, N
RACES Group 1 All
St Joseph's Hospital 1 C, E, S
College Station Medical Center 1 C, E, S
The Physician's Center 1 C, E, S
County/City Animal Control 1 E, H
ISD Transportation Directors 1 C, E, H, O
Independent School Districts 1 C, E, O, S
Brazos County L.E.P.C. 1 All
American Red Cross 1 C, E,J, O, T
The Salvation Army 1 C, E,J, O, T
Victim Relief Ministries 1 C, E, J, O, T
Brazos Valley Transit Authority 1 S
GDEM Regional Liaison Officer 1 All
D.P.S. Captain, Bryan 1 All
Brazos Valley V.O.A.D 1 C, E, J, O, T
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ATTACHMENT 2
REFERENCES
1. Texas Department of Public Safety, Governor's Division of Emergency Management, Local
Emergency Management Planning Guide, DEM-10
2. Texas Department of Public Safety, Governor's Division of Emergency Management,
Disaster Recovery Manual
3. Texas Department of Public Safety, Governor's Division of Emergency Management,
Mitigation Handbook
4. FEMA, Independent Study Course, IS-288: The Role of Voluntary Organizations in
Emergency Management
5. FEMA, State and Local Guide (SLG) 101: Guide for All-Hazard Emergency Operations
Planning
6. U. S. Department of Homeland Security, National Response Plan
7. 79`h Texas Legislature, House Bill 3111
Ver 2.0 BP-2-1
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EMERGENCY MANAGEMENT FUNCTIONAL RESPONSIBILITIES
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EMC S C C C S C C C C C C C S C C S C C C S C C
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Law Enforcement P P S S P S P S S S P S S S
Fire Service S S S P S P S
Public Works S S S S S S P S S 6 P S S
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Health & Medical Services S S S P S S S S S S S S
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Transportation/ISD S S P S
City/County Attorney's Office S S S
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Search & Rescue
P - INDICATES PRIMARY RESPONSIBILITY
S - INDICATES SUPPORT RESPONSIBILITY
C - INDICATES COORDINATION RESPONSIBILITY
B P-4-1
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ATTACHMENT 5
ANNEX ASSIGNMENTS
ANNEX ASSIGNED TO:
Annex A: Warnin Police Chiefs/Count Sheriff
Annex B: Communications Police Chiefs/Count Sheriff
Annex C: Shelter & Mass Care American Red Cross/EMCs
Annex D: Radiological Protection Fire Chiefs
Annex E: Evacuation Police Chiefs/Count Sheriff
Annex F: Firefi htin Fire Chiefs/Fire Marshal
Annex G: Law Enforcement Police ChiefslCount Sheriff
Annex H: Health and Medical Services Count MCSIth Authority
Annex I: Public Information EMCs
Annex J: Recove
Annex K: Public Works & En ineenn Public Works Directors/Count Engineer
Annex L: Utilities Public Utilities Directors
Annex M: Resource Management EMCs
Annex N: Direction & Control CEOs
Annex O: Human Services EMCs
Annex P: Hazard Miti ation Public Works Directors/Count En ineer/EMCs
Annex Q: Haz-Mat & Oil Spill Response Fire Chiefs
Annex R: Search & Rescue Fire Chiefs
Annex S: Trans ortation Cit /Count and/or ISD Transportation Directors
Annex T: Donations Management The Salvation Arm
Annex U: Legal City/County Attorneys
Annex V: Terrorist Incident Response Police Chiefs/Count Sheriff
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ATTACHMENT 6
SUMMARY OF AGREEMENTS & CONTRACTS
Agreements
Brazos County and the cities within Brazos County have Mutual Aid Agreements in place with
all jurisdictions in our 7-county region (Brazos Valley Region).
Brazos County and the cities within Brazos County are registered on the Texas Regional
Response Network (T.R.R.N.) website and have our available equipment listed on the website.
Description: Logistical Staging Area @ B.I.S.D.
Summary of Provisions: B.I.S.D. will provide Bryan Athletic Complex parking area for LSA
Officials Authorized to Implement: EMCs
Costs: no cost
Copies Held By: Brazos County EMC
Description: Wal-Mart
Summary of Provisions: Will supply various items (as requested by EOC) to shelters in
Brazos County
Officials Authorized to Implement: EMCs, Resource Section Chief
Costs: Many of the items will be donated, others at full retail
Copies Held: Resource Section Chief
Description: Sanderson Farms, Inc.
Summary of Provisions: Ice and Water
Officials Authorized to Implement. EMCs, Resource Section Chief
Costs: no cost
Copies Held By. Resource Section Chief
Contracts
Brazos County has no pre-positioned contracts for emergency management activities,
but has numerous vendor agreements through our Purchasing Department that will be
used as needed during any disaster/event.
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ATTACHMENT 7
NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS) SUMMARY
A. BACKGROUND
1. NIMS is a comprehensive, national approach to incident management that is applicable
to all jurisdictional levels and across functional disciplines. This system is suitable
across a wide range of incidents and hazard scenarios,. regardless of size or complexity.
It provides a flexible framework for all phases of incident management, as well as
requirements for processes, procedures, and systems designed to improve
interoperability.
2. NIMS is a multifaceted system that provides a national framework for preparing for,
preventing, responding to, and recovering from domestic incidents.
B. COMPONENTS
1. Command and Management. The incident management structures employed by NIMS
can be used to manage emergency incidents or non-emergency events such as
celebrations. The system works equally well for small incidents and large-scale
emergency situations. The system has built-in flexibility to grow or shrink depending on
current needs. It is a standardized system, so personnel from a variety of agencies and
geographic locations can be rapidly incorporated into a common management structure.
a. Incident Management System. A system that can be used to manage emergency
incidents or non-emergency events such as celebrations.
1) FEATURES OF ICS
ICS has a number of features that work together to make it a real management
system. Among the primary attributes of ICS are:
a) Common Terminology. ICS requires the use of common terminology, such as
the use of standard titles for facilities and positions within an organization, to
ensure efficient and clear communications.
b) Organizational Resources. All resources including personnel, facilities, major
equipment, and supply items used to support incident management activities
must be "typed" with respect to capability. This typing will minimize confusion
and enhance interoperability.
c) Manageable Span of Control. Span of control should ideally vary from three
to seven. Anything less or more requires expansion or consolidation of the
organization.
d) Organizational Facilities. Common terminology is used to define incident
facilities, the activities conducted at these facilities, and the organizational
positions that can be found working there.
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e) Use of Position Titles. All ICS positions have distinct titles.
f) Reliance on an Incident Action Plan. The incident action plan, which may be
verbal or written, is intended to provide supervisory personnel a common
understanding of the situation and direction for future action. The plan
includes a statement of objectives, organizational description, assignments,
and support material such as maps. Written plans are desirable when two or
more jurisdictions are involved, when state and/or federal agencies are
assisting local response personnel, or there has been significant turnover in
the incident staff.
g) Integrated Communications. Integrated communications includes interfacing
disparate communications as effectively as possible, planning for the use of
all available systems and frequencies, and requiring the use of clear text in
communications.
h) Accountability. ICS is based on an orderly chain of command, check-in for all
responders, and only one supervisor for each responder.
2) UNIFIED COMMAND
a) Unified Command is a variant of ICS used when there is more than one
agency or jurisdiction with responsibility for the incident or when personnel
and equipment from a number of different agencies or jurisdictions are
responding to it. This might occur when the incident site crosses
jurisdictional boundaries or when an emergency situation involves matters for
which state and/or federal agencies have regulatory responsibility or legal
requirements.
b) ICS Unified Command is intended to integrate the efforts of multiple agencies
and jurisdictions. The major change from a normal ICS structure is at the top.
In a Unified command, senior representatives of each agency or jurisdiction
responding to the incident collectively agree on objectives, priorities, and an
overall strategy or strategies to accomplish objectives; approve a coordinated
Incident Action Plan; and designate an Operations Section Chief. The
Operations Section Chief is responsible for managing available resources to
achieve objectives. Agency and jurisdictional resources remain under the
administrative control of their agencies or jurisdictions, but respond to mission
assignments and direction provided by the Operations Section Chief based
on the requirements of the Incident Action Plan.
3) AREA COMMAND
a) An Area Command is intended for situations where there are multiple
incidents that are each being managed by an ICS organization or to oversee
the management of large or multiple incidents to which several Incident
Management Teams have been assigned. Area Command becomes Unified
Area Command when incidents are multijurisdictional.
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b) The organization of an Area Command is different from a Unified Command
in that there is no operations section, since all operations are conducted on-
scene, at the separate ICPs.
b. Multiagency Coordination Systems. Multiagency coordination systems may be
required for incidents that require higher level resource management or information
management. The components of multiagency coordination systems include
facilities, equipment, EOCs, specific multiagency coordination entities, personnel,
procedures, and communications; all of which are integrated into a common
framework for coordinating and supporting incident management.
c. Public Information. The NIMS system fully integrates the ICS Joint Information
System (JIS) and the Joint Information Center (JIC). The JIC is a physical location
where public information staff involved in incident management activities can co-
locate to perform critical emergency information, crisis communications, and public
affairs functions. More information on JICs can be obtained in the DHS National
Incident Management System Plan, dated March 2004.
2. Preparedness. Preparedness activities include planning, training, and exercises as well
as certification of response personnel, and equipment acquisition and certification.
Activities would also include the creation of mutual aid agreements and Emergency
Management Assistance Compacts. Any public information activities such as
publication management would also be preparedness activities.
3. Resource Management. All resources, such as equipment and personnel, must be
identified and typed. Systems for describing, inventorying, requesting, and tracking
resources must also be established.
4. Communications and Information Management. Adherence to NIMS specified standards
by all agencies ensures interoperability and compatibility in communications and
information management.
5. Supporting Technologies. This would include any technologies that enhance the
capabilities essential to implementing the NIMS. For instance, voice and data
communication systems, resource tracking systems, or data display systems.
6. Ongoing Management and Maintenance. The NIMS Integration Center provides
strategic direction and oversight in support of routine review and continual refinement of
both the system and its components over the long term.
Ver 2.0 BP
'f-7-3
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State Planning Standards Checklist for the Basic Plan
Jurisdiction(s): Brazos County Texas A&M University and the cities of Bryan, College
Station, Kurten and Wixon Valley
Plan Date: Date of most recent change, if any:
(The date that appears on the signature page)
Note: The Basic Plan will be considered deficient if the italicized standards are not met.
This Basic Plan shall: Section/paragraph
PLAN FORMAT
BP-1. Include an Approval & Implementation Page signed by the chief elected i
officials of the jurisdiction(s) party to the plan.
BP-2. Include a Record of Changes. ii
13P-3. Include a Table of Contents. iii
1. AUTHORITY
13P-4. Identify local, state, and federal legal authorities that establish the legal I.
basis for planning and carrying out emergency responsibilities.
II. PURPOSE
13P-5. Include a purpose statement that describes the reason for development II.
of the plan and its annexes and identifies who the plan applies to.
Ill. EXPLANATION OF TERMS
BP-6. Explain and/or define terms, acronyms, and abbreviations used in the Ill.
document.
IV. SITUATION & ASSUMPTIONS
BP-7. Include a situation statement that summarizes the potential hazards IV.A & Figure 1
facing the jurisdiction(s), including likelihood of occurrence and
estimated impact on public health and safety, and property.
BP-8. Include a list of planning assumptions on which the plan and its annexes IV.B
are based.
V. CONCEPT OF OPERATIONS
BP-9. Describe the jurisdiction's overall approach to emergency management. V.A - C
BP-10. Include a statement acknowledging the adoption of the National Incident V.13.8
Management System (NIMS).
BP-11. Describe its incident command arrangements and the interface between V.D - E
field operations and the Emergency Operating Center..
BP-12. Outline the process that will be used to obtain state or federal assistance. V.F
BP-13. Summarize emergency authorities of local officials. V.G
BP-14. List actions to be taken by local officials during various phases of V. H
emergency management.
VI. ORGANIZATION & ASSIGNMENT OF RESPONSIBILITIES
BP-15. Describe the local emergency organization. VI.A
BP-16. Describe the emergency responsibilities of the chief elected official and VI.B.3
other members of the executive staff.
BP-17. Describe the common emergency management responsibilities of all VI.13.4
government departments and agencies.
BP-18. Outline responsibilities for various emergency service functions, VI.B.5
summarize the tasks involved, and indicate by title or position who has
primary responsibility for each function.
PS-BP-1
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BP-19. Outline responsibilities for various emergency support functions, VI.13.6
summarize the tasks involved, and indicate by title or position who has
prima responsibility for each function.
BP-20. Outline the emergency services that organized volunteer groups and VI. B.7
businesses have agreed to provide.
VII. DIRECTION & CONTROL
BP-21. Indicate by title or position who is responsible for providing guidance for VII.A
the emergency management program and directing and controlling
emergency response and recovery activities.
BP-22. Describe local emergency facilities and summarize the functions VII.B
performed b each.
BP-23. Summarize the line of succession for key personnel. VII.C
VIII. READINESS LEVELS
BP-24. Explain readiness levels, indicate who determines them, and describe VIII
general actions to be taken at various readiness levels.
IX. ADMINISTRATION & SUPPORT
BP-25. Outline policies on agreements & contracts and refer to summary of IX.A
current emergency service agreements and contracts in appendices.
BP-26. Establish requirements for reports required during emergency IX.B
operations.
BP-27. Outline requirements for record-keeping related to emergencies and for IX.C
reservation of government records.
BP-28. Describe the policies on training for personnel to ensure compliance with IX.D
N/MS requirements.
BP-29. Establish requirements for a post event review of emergency operations IXY
following major emergencies and disasters,
X. DEVELOPMENT & MAINTENANCE
BP-30. Identify who is responsible for approving and promulgating the plan and X.A & B
indicate how it will be distributed.
BP-31. Outline the process and schedule for review and update the plan and its X.C & D
annexes.
ATTACHMENTS
BP-32. Include a Distribution List for the plan and its annexes. Attachment 1
1313-33. Include a list of references pertinent to the plan. Attachment 2
BP-34. Include a graphic depicting the local emergency organization. Attachment 3
BP-35. Include a graphic depicting emergency management functional Attachment 4
responsibilities.
BP-36. Include a summary of assignments for developing and maintaining the Attachment 5
annexes to the plan.
BP-37. Include a summary of emergency-related agreements and contracts. Attachment 6
BP-38. Include a summary of the Incident Command System. Attachment 7
FOR LOCAL GOVERNMENT USE nature Date
This Checklist Completed By:
Chuck Frazier, EMC
FOR DEM USE Initials Date
DEM Regional Liaison Officer Review
DEM Preparedness Section
Processing
PS-BP-2
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U6 6.3~
BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 56001000
DATE OF COURT MEETING: April 21, 2009
ITEM: Request from Wickson Creek Special Utility District to construct a 30 ft. road bore for
water line installations in the right of way of Hollow Heights Drive approximately 0.2 mile from its
intersection with Merka Road Site is located in precinct 2.
SOURCE OF FUNDS: N/A
REQUIREMENTS:
1. No work will be permitted between front slope and/or back slope.
2. All installation(s) shall be constructed in designated utility easements, if applicable. If no
utility easement exists, the installation(s) shall be 1) within 3-5' of and parallel to the right-
of-way line and/or 2) in the case of a road bore, perpendicular to the right-of-way line.
3. If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's
responsibility to do so and to remove all cleared brush, trees etc. from county right-of-way.
4. Ditch line shall be compacted to 90% standard density ASTM-Test Method No. D-698; test
shall be conducted by an independent geotechnical testing firm; copies of all test results shall
be furnished to the office of the Brazos County Engineer.
5. Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic
Control Devices for Streets and Highways, published by the Texas Department of
Transportation, and all other State and Federal laws governing utility construction.
NOTES/EXCEPTIONS:
ACTION REQUESTED OR ALTERNATIVES:
SUBM TE BY: AP )r D BY.
Richard F. Vance, P.E. Commissioner E. Duane Peters
County Engineer Precinct 2
CC2009-020
This Request is Approved / Denied ❑ by Commissioners' Court
Date:
Randy 7"County Judge
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REQUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT-OF-VVAY
TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS
BRAZOS COUNTY COURTHOUSE
BRYAN, TEXAS 77803
Formal notice is hereby given that (applicant). _dicksen creek Special Ut~Lty District
proposes to place a (type) Waterline within _ across X~ the right-of-way of
(road)-Hollow Heights Dr. in Brazes County, TeXaS as follows:
The location or description of the proposed installation is more fully shown by 3
copies of the drawings attached to this notice.
1 understand and agree that:
1. The County Engineer must be notified 72 hours prior to the beginning
of construction in order that he. cr his d-_~signated inspector, may
inspect the actual installation.
2. All damage to the roadways and rights-of-way will be repaired to their
original condition to the satisfaction of the County Engineer.
3. Brazos County reserves the right to require Applicant to relocate or
lower any such line at no cost to Brazos County, should same
become necessary due to widening cr lowering, or other alteration of
'he ;c9dwav or right-of-v,w
4. 1'C7- Q Count`j will in nc'way De :esp?r: Ibie , any d'an a0e':'dh Cr
nigh; occur to any existin;a utiC,y Cnes in the rig`'-of-',,,/ay
5. The line will be constructed and maintained or, the County right-of-way in
accordance with the Utility Accon n odation Policy which was adopted by the
Texas Department of Transportation on May 29, 1989.
6. The line or lines will be constructed no less than twenty-four inches (24")
tower than the lowest part of the drainage or bar ditch and the drainage is to
be considered at least two feet (2') below the center of the roadway
All sites will be barricaded during the construction period.
Construction of this line will begin on or after the ag day of. April 20 09
Firm: wickso Creek Special Utility District
By:
Z
T, ;tle. General Manager
r.ld`r;55. ° 0. 3o~c 4756
Bryan, Texas 1805
Phone. _ 979-589-3030 ~'q!
APPROVED BY COMMISSIONERS' D ' "'~~Jo
COURT ON,
P
Date
Randy Si , County Judge
BRAZOSCOUNTY
COMMISSIONERS' COURT ACTION FORM
DEPA RTMENT Road and Bridge NUMBER 56001000
DATE OF COURT MEETING: April 21, 2009
ITEM: Request from Verizon Communications to construct buried communications cable (25 pair)
in the right of way of White Creek Road beginning at its intersection with River Road extending
south for a distance of 510 feet at a depth of 36 inches. Site is located in Precinct 1.
SOURCE OF FUNDS: N/A
PRESENTATION:
REQUIREMENTS:
1) No work will be permitted between front slope and/or back slope.
2) All installation(s) shall be constructed in designated utility easements, if applicable. If no utility
easement exists, the installation(s) shall be 1) within 3-5' of and parallel to the right-of-way line
and/or 2) in the case of a road bore, perpendicular to the right-of-way line.
3) If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's responsibility to
do so and to remove all cleared brush, trees etc. from county right-of-way.
4) Ditch line shall be compacted to 90% standard density ASTM-Test Method No. D-698; test shall be
conducted by an independent geotechnical testing firm; copies of all test results shall be furnished to
the office of the Brazos County Engineer.
5) Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic Control
Devices for Streets and Highways, published by the Texas Department of Transportation, and all other
State and Federal laws governing utility construction.
SUBMITTED BY: APPROVED BY:
Richard F. Vance, P.E. Commi Toner Lloyd Wassermann
County Engineer Precinct l
CC2009-019
This Request is Approved Z/Deniedd 0 by Commissioners' Court
Date: 4< v ,
Randy Sim ,County Judge
Ida ,~.~lo
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VERIZON COMMUNICATION Notice of
Line Installation
April 6, 2009
To The Commissioner's Court of Brazos County
ATTENTION COUNTY JUDGE: Randy Sims
Formal notice is hereby given that VERIZON COMMUNICATIONS will construct
a communication line within the right-of-way of a County Road in Brazos County,
Texas as follows:
Beginning at the intersection of River Rd and White Creek Rd a buried 25 pair
copper cable will be placed 3' in the west ROW of White Creek Rd extending
south for a distance of approximately 510' at a depth of 36".
The location and description of this line and associated appurtenances is
more fully shown by four (4) copies of drawings attached to this notice. The line
will be constructed and maintained on the County Road right-of-way in
accordance with governing laws.
Notwithstanding any other provision contained herein, it is expressly
understood that the tender of this notice by the Verizon Southwest Incorporated
does not constitute a waiver, surrender, abandonment or impairment of any
property rights, franchise, easement, license, authority, permission, privilege or
right now granted by law or may be granted in the future and any provision or
provisions so construed shall be null and void.
VERIZON COMMUNICATIONS 5416-3POAONY
renda Vajdak lfII}
Supervisor-Network Engineer
301 Industrial Blvd.
Bryan, TX 77803
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