HomeMy WebLinkAbout2008-12-16-6:00PM-REGULARSK AT H o F T�
TY OF 98
BRAZOS COUNTY
BRYAN, TEXAS
NOTICE OF MEETING
AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR
SESSION ON 16 DECEMBER 2008 AT 6c00 P_M_ IN THE COMMISSIONERS
COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH
TEXAS AVENUE, SUITE 106, BRYAN, TEXAS_
1 . invocation and Pledge of Allegiance —Judge Sims_
2. Call for zen's input and/or concerns_
Consider and take action on agenda items 3 — 20.
3. Budget Amendment 07/08 -1 1 _ 1 thru 1 1 .3.
4. Personnel Change of Status_
5. Payment of Claims.
6. Reappointment of the Following Fire Commissioners For Brazos County Emergency
Services District #2; term o£ these appointments is 1 January 2009 — 31 December
2010=
a. Diana Kurten
b. Hawley West
c_ Donald Lampo
7_ Appointment of the Michael Costa to the Local Workforce Development Board
representing the private sector; term o£ appointment is 1/15/09 to 6/30/12_
Office of the County Judge - 200 S'OlJttl Texas Ava. � SWta 332�Xy • Bryan, Texas 77803 - Fax: (979) 36l-
503
%
Commissioners Court Agenda
16 December 2008
Page 2
8. Appointment of Paul Kunz to the Community Healthcare Endowment Fund
Committee; Mr. Kunz replaces Ann Fancher who resigned in October 2008.
9. Appointment of the following individuals to the Brazos County Historical Commission
( * indicates reappointment); appointment term is 1 January 2009 through 31 December
2010:
a. Armando Alonzo j. Susan Irza
b. Barbara Althaus * k. Thomas F. Lynch
c. Michelle Audenaert 1. Henry Mayo *
d. Colleen J. Batchelor * m. Martha Murphy
e. John P. Blair * n. Regina Opersteny
f. Anne Boykin * o. Oliver Wayne Sadberry
g. Daniel R. Castillo p. Charles R. Schultz
h. Nan Curtis q. Nancy Schwartz
i. Ray D. George * r. Diane Smith
j. Dorothy Hernandez s. Nancy Tiner
10. Change in the County's mileage reimbursement rate from $0.585 /mile to $0.55 /mile
effective 1 January 2009, changing the County's reimbursement rate to match that
which will be used by the State of Texas as of 1/0 1 /09.
11. Approval of Official Bonds for elected officials elected at the November 4th General
Election.
12. Renewal of the Memorandum of Agreement with Texas A &M University regarding
Easterwood Airport for Fiscal Year 2009.
13. Commissioners Court minutes for the following 2008 dates:
a.. 7 Oct.
Regular Meeting
f.
4 Nov.
Regular Meeting
b. 14 Oct.
Regular Meeting
g.
11 Nov.
Regular Meeting
c. 21 Oct.
Regular Meeting
h.
17 Nov.
Special Meeting
d. 28 Oct.
Regular Meeting
i.
18 Nov.
Regular Meeting
e. 3 Nov.
Special Meeting
j.
25 Nov.
Regular Meeting
14. Tax Refund Applications for the following:
a. Vanderbilt Mortgage (2)
b. Best Fast Food Service Co.
c. Orkin, Inc. #769
d. Arkitex Studio
e. Southgate Ventures
f. HSBC c/o FIS Tax Services
g. Sharon Holland
15. Treasurer's Report for the month of October 2008.
16. Permission to award Bid 2009 -18, Carpet for Juvenile Justice Center, to Kellen
Commercial Interiors based on best price.
17. Permission to award Bid 2009 -011, Heavy Equipment Rental, to Mustang Rental
Services, based on low price and availability.
III ; *19 .
Commissioners Court Agenda
16 December 2008
Page 3
18. Approval of specific purchases for the Brazos County Administration Building Open
House held on 12/11/08, with payment from purchase orders designated specifically for
community use.
19. Formation of the Security System Committee for RFP 2008 -041, and appointment of
the following members:
a. Chris McDermott f. Commissioner Peters
b. Carlos Guitron g. Lita Sifuentez
c. Todd Spradlin h. Ian Soares (non- voting)
d. Judge McCleary i. Charles Wendt (non- voting)
e. Commissioner Mallard
20. Payment Authorization in the amount of $581.14 to Baytech Label for thermal labels
for printers in the County Clerk's Office.
21. Announcement of interest items and possible future agenda topics.
22. Call for citizen input and/or concerns.
23. Agency / Board / Committee reports by Court members.
24. Adjourn
The County Administration Building is wheelchair accessible. Handicap parking spaces are available. Any request for sign
interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361 -4102.
�f
COMMISSIONERS' COURT
REGULAR MEETING
DECEMBER 16, 2008
A regular meeting of the Commissioners' Court of Brazos
County, Texas was held in the Brazos County Administration
Building, 200 South Texas Avenue, in Bryan, Brazos County,
Texas, beginning at 6:00 p.m. on Tuesday, December 16, 2008
with the following members of the Court present:
Randy Sims, County Judge, Presiding;
Lloyd Wassermann, Commissioner of Precinct 1;
Duane Peters, Commissioner of Precinct 2;
Kenny Mallard, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheet contains the names of the citizens and
officials that were in attendance.
The County Judge gave the invocation and led the pledge
of allegiance.
There was no citizen input /and or concerns.
The first matter before the Court was Budget Amendment
#08/09 -11.1 through 11.3, which would reallocate funds for the
Justice of the Peace, Precinct 1, Justice of the Peace,
Precinct 3; transfer funds from Contingency to General Capital
Improvement. On motion by Commissioner Cauley, seconded by
Commissioner Peters, the Court voted unanimously to approve
Vol I I Page $
Commissioners Court meeting December 16, 2008 2
the budget amendment as submitted, a copy of which is
attached.
The Court proceeded to consider the change of status of
employees as submitted on the attached Personnel Action
Requests. On motion by Commissioner Peters, seconded by
Commissioner Cauley, the Court voted unanimously to approve
the change of status as submitted.
The Court next considered the following Claims as
submitted by the County Treasurer for payment:
7057179 through 7057418
On motion by Commissioner Peters, seconded by Commissioner
Mallard, the Court voted unanimously to approve the Claims as
submitted.
The next matter before the Court was consideration of
the reappointment of Fire Commissioners for Brazos County
Emergency Services District #2. On motion by Commissioner
Peters, seconded by Commissioner Wassermann, the Court voted
unanimously to reappoint the following individuals for a term
beginning January 1, 2009 through December 31, 2010:
a. Diana Kurten
b. Hawley West
c. Donald Lampo
The next matter before the Court was the appointment of an
individual to serve on the Local Workforce Development Board.
Vol 11 Page ga
Commissioners Court meeting December 16, 2008 3
On motion by Commissioner Wassermann, seconded by Commissioner
Cauley, the Court voted unanimously to appoint Michael Costa,
representing the Private Sector. The term is from January 15,
2009 through June 30, 2012.
The Court next considered the appointment of an individual
to serve on the Community Healthcare Endowment Fund Committee
to replace Ann Fancher who resigned in October 2008. On motion
by the County Judge, seconded by Commissioner Cauley, the Court
voted unanimously to appoint Paul Kunz to serve on the
Community Healthcare Endowment Fund Committee.
The next matter before the Court was the appointment and
reappointment of individuals to serve on the Brazos County
Historical Commission for a term beginning January 1, 2009
through December 31, 2010. On motion by Commissioner Peters,
seconded by Commissioner Wassermann, the Court voted
unanimously to appoint the following individuals to serve on
the Brazos County Historical Commission:
a. Armando Alonzo
b. Barbara Althaus R
c. Michelle Audenaert
d. Colleen J. Batchelor R
e. John P. Blair R
f. Anne Boykin R
g. Daniel R. Castillo
h. Nan Curtis
i. Ray D. George R
j. Susan Irza R
k. Dorothy Hernandez
1. Thomas F. Lynch R
Vol I I Page 23
Commissioners Court meeting December 16, 2008 4
m. Henry Mayo R
n. Martha Murphy
o Regina Opersteny R
p. Oliver Wayne Sadberry
q. Charles R. Schultz R
r. Nancy Schwart R
s. Diane Smith R
t. Nancy Tiner R
The R after the name indicates a reappointment. Also, the
minutes reflect a correction in the listing and the spelling of
the name of Nancy Schwart.
The next matter before the Court was consideration of a
change in the County's mileage reimbursement rate from
$0.585 /mile to $0.55 /mile effective January 1, 2009. The
County wishes to change its rate to match that which will be
used by the State of Texas as of January 1, 2009. On motion by
Commissioner Peters, seconded by Commissioner Cauley, the Court
voted unanimously to approve the rate change effective January
1, 2009.
The Court next considered approval of official bonds for
elected officials elected at the November 4, 2008 General
Election. On motion by the County Judge, seconded by
Commissioner Cauley, the Court voted unanimously to approve the
bonds for the following elected officials:
a. Kristeen Roe, Tax Assessor /Collector
b. Lloyd Wassermann, Commissioner, Precinct 1
c. Rodney W. Anderson, County Attorney
d. G. Kenny Mallard, Commissioner, Precinct 3
Vol 117 Page g
Commissioners Court meeting December 16, 2008 5
The next matter before the Court was the renewal of the
Memorandum of Agreement with Texas A &M University concerning
Easterwood Airport for fiscal year 2009. The County agrees to
provide $63,543 to the cost of Aircraft Rescue and Fire
Fighting coverage on Easterwood Airport. On motion by
Commissioner Peters, seconded by Commissioner Wassermann, the
Court voted unanimously to approve the renewal of the
Memorandum of Agreement with Texas A &M University and
authorized the County Judge to execute the document. A copy is
attached.
The Court next considered approval of the minutes of the
Commissioners' Court meetings held in October and November 2008
on the following dates:
Regular Meetings October - 7th, 14th, 21St, 28th
Regular Meetings November - 7th, 14th, 21St, 28th
Special Meetings November - 3ra, 17th
On motion by Commissioner Cauley, seconded by Commissioner
Peters, the Court voted unanimously to approve the minutes as
submitted.
The next matter for consideration was approval of tax
refund applications from the following individuals and /or
companies:
a) Vanderbilt Mortgage, over Payment $91.47 & $192.94
b) Best Fast Food Service, over Payment $11.93
Vol j I -� Page g s
Commissioners Court meeting December 16, 2008
6
c) Orkin, Inc. #769, over payment $40.80
d) Arkitex Studio, over payment $32.35
e) Southgate Ventures, over payment $7.94
f) HSBC c/o FIS Tax Services, over payment $2,907.75
g) Sharon Holland, over payment $38.41
On motion by Commissioner Peters, seconded by Commissioner
Wassermann, the Court voted unanimously to approve the tax
refund applications.
On motion by the County Judge, seconded by Commissioner
Cauley, the Court voted unanimously to receive, approve and
order filed as submitted the Treasurer's report for October
2008. A copy is attached to and made a part of these minutes.
The Court next considered awarding Bid No. 2009 -18, Carpet
for Juvenile Justice Center. Pat Howard, Purchasing Agent,
recommended acceptance of the bid submitted by Kellen
Commercial Interiors, Inc. On motion by the County Judge,
seconded by Commissioner Peters, the Court voted unanimously to
accept the recommendation of the Purchasing Agent and award the
contract to Kellen Commercial Interiors. A copy of the bid
tabulation is attached.
The Court next considered awarding Bid No. 2008 -11, Heavy
Equipment Rental. Charles Wendt, Assistant Purchasing Agent,
recommended acceptance of the bid submitted by Mustang Rental
Services. On motion by Commissioner Wassermann, seconded by
Commissioner Peters, the Court voted unanimously to accept the
Vol II Page 8�
Commissioners Court meeting December 16, 2008 7
recommendation of the Assistant Purchasing Agent and award the
contract to Mustang Rental Services. A copy of the bid
tabulation is attached.
The next matter before the Court was consideration of
purchase orders and receipts for community use. The items were
purchased for the Brazos County Administration Building open
house scheduled December 11, 2008. On motion by the County
Judge, seconded by Commissioner Peters, the Court voted
unanimously to approve the purchase orders and receipts.
The Court next considered the formation of a Security
System Committee for RFP 2008 -041 and appointment of
individuals to serve on the committee. On motion by
Commissioner Wassermann, seconded by Commissioner Cauley, the
Court voted unanimously to approve the formation of a Security
System Committee and appointed the following individuals to
serve on the committee:
Chris McDermott, Deputy Constable, Precinct 2
Charlos Guitron, Director of Building Maintenance
Todd Spradlin, Security
Mike McCleary, Justice of the Peace, Precinct 1
Kenny Mallard, Commissioner, Precinct 3
Duane Peters, Commissioner, Precinct 2
Lita Sifuentez, Sheriff's Deputy
Ian Scares, Information Technology Department (non voting)
Charles Wendt, Assistant Purchasing Agent, (non voting)
Vol 11I Page 97
Commissioners Court meeting December 16, 2008 8
The Court next considered a payment authorization to Bay
Tech Label in the amount of $581.14 for the purchase of thermal
labels for printers in the County Clerk's Office. On motion by
Commissioner Peters, seconded by Commissioner Cauley, the Court
voted unanimously to approve the payment authorization.
There were no announcements of interest items and
possible future agenda topics.
Under citizen input and /or concerns, the following
spoke:
Commissioner Mallard
a) he met with the IGC and gave highlights of
the topics discussed at the meeting
There were no Agency /Board /Committee reports by Court
members.
There being no further business to come before the
Court, the meeting was adjourned.
Vol I I Page V
The foregoing minutes of the Commissioners Court meeting held
December 16, 2008 have been examined and are approved in open
Court this the 17-H— _day of wycjv 2009, in Bryan,
Brazos County, Texas.
Randy S' s'
Count Judge
4 �w
Lloyd TAassermann
Commissioner, Precinct 1
tj�
Duane Peters
Kenny Mallar
Commissioner, Precinct 2 Commissioner, recinct 3
C rey Ca le , Jr.
Commissi ner, Precinct 4
Attest:
Karon McQueen
County Clerk
Vol I I Page
BRAZOS COUNTY COMMISSIONERS COURT
Meeting on L &- , 2008 @ 6 --6b L=-
Name
Organization / Department
HLiw
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"
'so'coi
PAGE e4 _
► 1. . r� .�.___.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2008 -2009 BUDGET YEAR
NO. 08/09 - 11.1 thru 11.3
On this the 16'h day of December 2008 at a regular meeting of the Commissioners' Court, the following
members were present:
Randy Sims, County Judge, Presiding
Lloyd Wassermann, Commissioner, Precinct 1
E. Duane Peters, Commissioner, Precinct 2
G. Kenny Mallard, Commissioner, Precinct 3
Carey Cauley, Jr., Commissioner, Precinct 4
Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 16 December 2008 the Court heard and approved a budget amendment for the
2008 -2009 budget year for Brazos County, Texas; and
WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen
conditions which could not be reasonably included in the original budget adopted 19 September 2008, the
following amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 16`h day of December 2008.
THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
`/
Original: County Clerk's Office and
attached to the original budget
Copies: County Auditor
County Treasurer
County Budget Officer
Commissioners' Court Minutes
7�..�'
t
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 08/09 -11.1
12/16/08
FUND
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
0100
11001500
61130000
CR
Contingency
4,500.00
0100
91110000
DR
Transfer to Capital Improvement Fund
4,500.00
4500
49028000
CR
Transfer from Genral Fund
4,500.00
4500
63000500
80610000
DR
lParking Lot
4,500.00
General Fund and General Capital Improvement
To reallocate funds to allow
for the fun din of additional en gineering for the expo parking lot.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 08/09 - 11.2
12/16/08
I ACCOUNT NAME
'Computer Hardware
Minor Computer Hardware
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 08/09 -11.3
12/1 R /nR
FUND
I DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
2400
24005300
80203000
CR
Computer Hardware
3,904.00
2400
24005300
67203000
DR
Minor Computer Hardware
3,904.00
JP Technology Fund : JP Pct 0: Bo ett
To reallocate funds to the proper account to allow for the purchase of a server approved during the 2009 budget process.
PERSONNEL
CHANGE OF STATUS REQUESTS
Commissioner Court Date: December 16, 2008
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting Employee Request Action Requested
Request(s) Applies To
District Attorney Saenz, Crystal New Hire
Exposition Complex
Cole, Tracy Reinstated Employee
Information Technology Okorafor, Ekpe Resignation
Gammage, Kirk Cell Phone Allowance
Wiggins, Carol Cell Phone Allowance
Melzow, William New Hire
Tax Office Rodriguez, Mary Promotion
Approved in Commissioners' Court:
County Judge's or Commissioner's S
(This Copy to be attached to minutes)
ir7 q�
e
RENEWAL OF MEMORANDUM OF AGREEMENT ._
by and between
TEXAS A & M UNIVERSITY
And
COUNTY OF BRAZOS
Pursuant to the terms of the agreement between Texas A & M University
( "TAMU ") and the County of Brazos ( "COUNTY ") dated October 4, 20051
attached hereto and included by reference, the COUNTY and TAMU agree to
renew the agreement for the fiscal year beginning October 1, 2008 and ending on
September 30, 2009 with the following amendment:
"WHEREAS, pursuant to the Texas Transportation Code Chapter 22, the
COUNTY recognizes that the improvement, equipping, maintenance, operation,
regulation, protection, and policing of an airport is a governmental function
exercised for a public purpose and that Easterwood Airport provides a public
service to the COUNTY, the COUNTY agrees to contribute the amount of
$63,543 to the cost of Aircraft Rescue and Fire Fighting ( "ARFF ") coverage on
Easterwood Airport to be paid from current revenue funds available to the
COUNTY for the fiscal year 2009."
EXECUTED this / ay of December, 2008.
BRAZO O Y ATTEST:
Randy Sim /Karen McQueen
Brazos unty Judge Brazos County Clerk
AVRROV1Fet,$TO FORM:
Ju 1th K. Magness
Assistant County Attorney
TAMU
TEXAS A & M UNIVERSITY
Executive Director
Contracts Administration
1 � 7 1"_ �lv
MEMORANDUM OF AGREEMENT
by and between
TEXAS A &M UNIVERSITY
and
COUNTY OF BRAZOS
THIS Memorandum of Agreement ( "Agreement'), is effective as of the q-tL day of Imo, 2005, by
and between TEXAS A &M UNIVERSITY, ( "TAMU "), a member of The Texas A&M University System,
for the benefit of Easterwood Airport, and BRAZOS COUNTY, TEXAS ( "COUNTY "), a political
subdivision of the State of Texas.
WHEREAS, TAMU provides the services necessary to enable local citizens to travel by private aircraft
or scheduled commercial airliner, and maintains and operates the facilities at Easterwood Airport, including but
not limited to the terminal, runway and all associated safety facilities and functions, for general and commercial
aviation; and
WHEREAS, COUNTY finds that it is beneficial COUNTY to support TAMU's furnishing of such air
travel service for the citizens of Brazos County through its operation of Easterwood Airport
NOW, THEREFORE, in consideration of the mutual rights, obligations and covenants contained in
this Agreement, TAMU and COUNTY agree as follows:
SECTION I
TERM OF AGREEMENT
1.01 This Agreement will commence on October 1, 2005 and will expire on September 30, 2006. This
Agreement is renewable annually for up to a total of five (5) years, to include this agreement year, upon
the mutual written consent of TAMU and COUNTY.
SECTION II
PAYMENT
2.01 COUNTY, for and in consideration of the services to be provided to COUNTY, agrees to pay to
TAMU a flat fee of FIFTY SIX THOUSAND TWO HUNDRED SEVENTY FIVE AND N0 1100
DOLLARS ($56,275.00) as a contribution to the cost of Aircraft Rescue and Fire Fighting ( "ARFF ")
coverage on Easterwood Airport. COUNTY agrees to pay out of current revenues, the full amount due
within ten days of receiving an invoice from TAMU.
2.02 TAMU acknowledges the fee fairly compensates it for the services and functions it is -to provide
pursuant to this Agreement. COUNTY, in budgeting future support to TAMU acknowledges the cost
for ARFF coverage escalates at the rate of 3% per year.
SECTION III
TER1YIINATION
3.01 TAMU or COUNTY may unilaterally terminate this Agreement, at anytime and for any reason, by
giving the other sixty (60) calendar days prior written notice delivered pursuant to Section 4.01 of this
Agreement.
SECTION IV
NOTICES
4.01 Notices required under this Agreement must be given by certified mail, registered mail, or personal
delivery, addressed to the parties listed below. TAMU and/or COUNTY can change this notice address
by sending to the other party a notice of the new address. Notices should be addressed as follows:
TAMU: Texas A &M University
Department of Contract Administration
MS 1260 TAMU
College Station, Texas 77840
(979) 845 -0097 (Telephone)
COUNTY: Brazos County
County Judge
300 East 26 St. Suite 114
Bryan, TX 77803
(979) 361 -4105 (Telephone) '
SECTION V
MISCELLANEOUS
5.01 Contractual Ageement: TAMU and COUNTY expressly acknowledge this Agreement is intended and
should be construed as a contract by and between TAMU and COUNTY. Nothing in this Agreement is
intended to create an agency relationship, partnership, joint venture, or any other such relationship.
5.02 Severability: Failure by TAMU or COUNTY to insist on strict performance of any requirement of this
Agreement will not be construed as a waiver or relinquishment of such requirement in future instances,
but such requirement will continue and remain in full force and effect.
5.03 AD-Propriation of Funds: All obligations of TAMU are subject to the appropriation of sufficient funds
for such obligations by the Legislature of the State of Texas: Failure by the Legislature to appropriate
funds to TAMU sufficient to continue to perform under this Agreement , relieves TAMU from the
obligation to perform during the period of no) i pp 'ati
7
5.04 Successors and Assigns:_ This Agreement is binding upon TAMU and COUNTY and their respective
successors in office or interest and assigns. This section is not to be construed as authorizing assignment
by TAMU or COUNTY without the express written consent of the other party.
5.05 State Agency COUNTY expressly understands TAMU is an agency of the State of Texas, and nothing
in this Agreement is intended to be, or should be construed as a waiver or relinquishment by TAMU of
its rights to claim such exemptions, privileges and immunities as provided by law to an agency of the
State.
5.06 Governing Law: This Agreement is construed under and in accordance with the laws of the State of
Texas and is performable in Brazos County, Texas. In addition, by statue, mandatory venue for all legal
proceedings against TAMU is to be in the county in which the principal office of the governing officer
is located At execution of this Agreement, such county is Brazos County, Texas.
5.07 Amendment or Modification: This Agreement may be modified or amended in writing by the mutual
consent of the parties with modification being attached to and incorporated into this Agreement by this
reference for all purposes.
5.08 Information Furnished By Recipient: TAMU shall furnish to the County Auditor, at a minimum,
documentation indicating the use of funds received from the COUNTY. The County's Auditor may
require TAMU to provide information necessary for the Auditor to properly account for all funds
expended or received by TAMU.
EXECUTED ' this y day of O, �o Q , 2005, by TAMU.
RECOMMENDED APPROVAL:
JOHN H. HAPP, JR.
Director
Easterwood Airport
"TAMU"
TEXAS A &M UNIVERSITY
By-
MICHAEL B. HUDDLESTON
Executive Director
Contracts Administration
:2
APPROVED AS TO FORM:
0F3-rAiNE-D SL ?r�2Ylri L
EDDIE D. GOSE, J.D.
Associate General Counsel
Office of General Counsel
The Texas A &M University Sytem
EXECUTED in duplicate originals this day of �r 2005, by COUNTY.
Mot
ATTEST:
t
G
N MCQUEEN
County Clerk
"COUNTY"
COUNTY OF PI�A70S, TEXAS
RANDY
County J-
CERTIFIED AS TO AVILABILTTY OF FUNDS
i
7-- E0
ACKNOWLEDGEMENT
STATE OF TEXAS §
COUNTY OF BRAZOS §
BEFORE ME, the undersigned authority a Notary Public in and for the State of Texas, on this
day personally appeared MICHAEL B. HUDDLESTON, Executive Director, Contract Administration, Texas
A &M University, ]mown to me to be the person whose name is subscribed to the foregoing instrument and
acknowledged to me that he executed for the purposes and consideration therein expressed and in the capacity
therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this 4 day of 060Y-1&� ,
A.D. 2005
Q9- LORI MICHELE MERVISH NataryPublic, State of Texas
My Commission Expires Notary Public, State of Texas
May 10, 2009
My Commission Expires: 5-
ACKNOWLEDGEMENT
STATE OF TEXAS §
COUNTY OF BRAZOS §
BEFORE ME, the undersigned authority a Notary Public in and for the State of Texas, on this
day personally appeared RANDY SIMS, County Judge, Brazos County, Texas, known to me to be the person
whose name is subscribed to the foregoing instrument and acknowledged to me that he executed for the
purposes and consideration therein expressed and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this day of o
A.D. 2003'
5;
EeDEBBIE LOCKLEDGE Notary Public, State of Texas
NffAKY 1E 3T9E0F7 MS My Commission Expires:
CONNIS310M EXPIRES: JULY 8, 2007
ACKNOWLEDGEMENT
STATE OF TEXAS §
COUNTY OF BRAZOS §
BEFORE ME, the undersigned authority a Notary Public in and for the State of Texas, on this
day personally appeared AUCHAEL B. HUDDLESTON, Executive Director, Contract Administration, Texas
A &M University, known to me to be the person whose name is subscribed to the foregoing instrument and
acknowledged to me that he executed for the purposes and consideration therein expressed and in the capacity
therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this day of O i BTU 40/ ,
A.D. 2005
• �o� ►!r��e�o�� LORI MICHELE MERVISH
Notary Public, state of Texas
My Commission Expires Notary Public State of Texas
", 2111,00 00'� May 10 ' 2009
My Commission Expires: 5 -1D -09
ACKNOWLEDGEMENT
STATE OF TEXAS §
COUNTY OF BRAZOS §
BEFORE ME, the undersigned authority a Notary Public in and for the State of Texas, on this
day personally appeared RANDY SIMS, County Judge, Brazos County, Texas, known to me to be the person
whose name is subscribed to the foregoing instrument and acknowledged to me that he executed for the
purposes and consideration therein expressed and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this day of ((y/)6 - ,
A.D. 200'
5; 1 4, (4 Aeanlo',--)
DEBBIE LOCIKLEDGE Notary Public, State of Texas
MoURrPUB EVAIEOFTEXAS My Commission Expires:
�j COME13310M EXPIRES:
�Of JULY 8, 2=
+ess•.
117' loa
The State of Texas, County of BRAZOS
We, the undersigned, as County Commissioners within and for Brazos County, and the
Honorable Randy Sims, County Judge of Brazos County, constituting the entire
Commissioners' Court of Brazos County, during a regular meeting of said Court have
examined the foregoing report and have caused an order to be entered upon the Minutes
of the Commissioners' Court of Brazos County approving said Report as presented and
submitted as true and correct by Kay Hamilton, Treasurer of Brazos County, as provided
for in the Revised Statutes of the State of Texas. (Texas Local Government Code,
114.026)
Witness my hand this day of A.D. 2008
Karen McQueen
County Clerk, County of BRAZOS, State of Texas
Examined and approved in open Commissioners' Court this IC A, day of
h bra 2008.
Randy Sims,,County Judge
Lloyd W ssermann, Commissioner Precinct #1
Duane Peters, Commissioner Precinct #2
Kenny Mallard, Conossioner Precin t #3
ey, auley, ommissioner Prec ct #4
Treasurer's Report for the MONTH of OCTOBER 2008
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BID TABULATION 2009 -11
HEAVY MACHINERY RENTAL
NOVEMBER 30, 2008 - NOVEMBER 29, 2009
FURS
550
'mic���
MONTHLY
TYPE OF EQUIPMENT
"MUSTANG RENTAL
—R.B. EVERETT & CO.
Hertz
WEEKLY
$900.00
SERVICES
$1J,D 17 00
1
BACKHOEILOADER - 62 H
NIB
$470.
$470J10
4
CRAWLER TYPE
$760.00
NIB
$M.00
JOHN DEERE 310 OR Case ;W
TRACTOR 140HP
MAKEIMODEL
CAT 416DIE -74HP
NS
bmaker
MAKEMODEL
MONTHLY
$1,100.00
JD 750LPG
$4,600,00
MONTHLY
WEEKLY
$535.00
6,300.00
$1,550.00
WEEKLY
DAILY
$190.00
0
$60000
2
TRACTOR W16 WAY
6
$ 6111.0 0Jq
6
SCRAPER -11 CUBIC YDS
MAKEIMODEL
CAT D3k -XL 70HP
NB
JOHN DEERE 450
MAKEIMODEL
MONTHLY
$2,100.00
NS
$2,595.00
MONTHLY
WEEKLY
$600.00
$970.00
WEEKLY
DAILY
$270.00
NB
$385.00
3
CRAWLER TYPE
6
SCRAPER -17 CUBIC YDS
TRACTOR 80HP
DAILY
I
••••••••••�—
..n� uM� w� -ox�r
FURS
550
MONTHLY
$2,700.00
JOHN DEERE 7WJ LGP
:3.140.00
WEEKLY
$900.00
$8,800.00
$1J,D 17 00
DALLY
$300.00
NIB
$470.
$470J10
4
CRAWLER TYPE
$760.00
NIB
$M.00
9
TRACTOR 140HP
MAKEMODEL
CAT DSN XL45DHP
NB
JD 750LPG
MONTHLY
$5,400.00
w8
6,300.00
WEEKLY
$1,800.00
0
DAILY
$600.00
6
$ 6111.0 0Jq
6
SCRAPER -11 CUBIC YDS
$190.00
10
MAKEIMODEL
NIB
NIB
NS
MONTHLY
WEEKLY
NB
NB
NB
DAILY
6
SCRAPER -17 CUBIC YDS
DAILY
MAKEMODEL
NIg
NIB
NIB
11
MONTHLY
WEEKLY
MAKENAODEL 92462- 2YD -129HP NB JD 514 OR CASE 621
DAILY
WEEKLY $970.00
$1,675.00
DAILY $325.00 $530.00
I �V
7
SCRAPER - 22 CUBIC YDS
MAKEIMODEL
NB
Na
NIB
MONTHLY
WEEKLY
I
TRACTOR L.G.P. 140 HP
MAKEIMODEL
CAT DGN4-GP -150HP
JOHN DEERE 7WJ LGP
JD 75OLPG
MONTHLY
$6,500.00
$8,800.00
$61300.00
WEEKLY
$2,300.00
NIB
$2,300.00
DAILY
$760.00
NIB
$M.00
9
DISC PLOWS - 36 HINGE
OFFSET
MAKEIMODEL
16 X 30
w8
NIB
MONTHLY
$1,650.00
WEEKLY
$565.00
DAILY
$190.00
10
CRAWS TYPE LOADER
1412 YRD BKT 80 HP
MAKEIMODEL
NB
NB
NB
MONTHLY
WEEKLY
DAILY
11
WHEELED TYPE LOADER
1 -1/2 YD BKT 80 HP
MAKENAODEL 92462- 2YD -129HP NB JD 514 OR CASE 621
MONTHLY 52,900.00
$41m"
WEEKLY $970.00
$1,675.00
DAILY $325.00 $530.00
I �V
I
26
CAT 320C -Li 320D
JCB JS220 John Deere
TYPE OF EQUIPMENT
"MUSTANG RENTAL
_R_B. EVERETT S CO.
Hertz
WEEKLY $1,500.00
N/B
WEEKLY
DAILY $500.00
��Ip
N!B
$=0
N /IeC M
DAILY
12
PNEUMATIC ROLLER, 16
$260.00
21 BT 58 VIBRATOR (OR
rla-
$630.00
$1,350.00
TONS 9 WHEELS
MO MT85HSIM775aHS
NIB
wB
MONTHLY
MAKEIMODEL
PS150B -14TON
DYNAPAC CP142
NIB
$165.00
MONTHLY
$2,100.00
$3,180.00
$55.00
WEEKLY
$690.00
NIB
DAILY
$230.00
NIB
SOIL COMPACTOR,
13
VIBRATORY, PADDED
DRUM 84 %25 TONS
MAKEIMODEL
CAT CP563 -W -25 TON
DYNAPAC CA250PD
NIB
MONTHLY
53,600,00
$4,960.00
WEEKLY
$11260.00
NIB
DAILY
$450.00
NIB
SOIL COMPACTOR,
14
VIBRATORY, SMOOTH
DRUM, 84" - 25 TONS
MAKEIMODEL
CAT CS563J4' -25 TON
DYNAPAC CA262D
NIB
MONTHLY
$3,600.00
$4,780.00
WEEKLY
$1,215.00
NIB
DAILY
$405.00
NIB
ASPHALT RECYCLER,
15
BOMAG MPH 100 OR
EQUIVALENT
MAKEJMODEL
NIB
CMI RS325 - CMI RS425
NIB
MONTHLY
$15,800/ $19,300
WEEKLY
$6,8001 $8,300
DAILY
$5,3001 $4,800
16
PULVER MIXER
MAKEIMODEL
RM300 SOIL STABILIZER
CAI RS325 - CMI RS425
NIB
MONTHLY
$8,495.00
$11,8001$19,300
WEEKLY
$2,950.00
$5,3001 $8,300
DAILY
$995.00
$3,8001 $4,800
17
WATER TRUCK, 1200 -
2000 GALLON CAPACITY
MAKENODEL
KODIAK 2000 GAL POW SPRAY
NIB
FORD F750 OR *14200WT
MONTHLY
$2,550.00
WEEKLY
$930.00
$2,660.00
,DAILY
$310.00
$1,000.00
$400.00
18
MOTOR GRADER, 135 HP
MAKEIMODEL CAT 135H -135HP NIB NIB
MONTHLY $4,850.00
nmiv
WEEKLY $1,620.00
26
CAT 320C -Li 320D
JCB JS220 John Deere
JO 24ODLC
MONTHLY $4,400.00
$5,880/$5,880
$8,200.00
WEEKLY $1,500.00
N/B
WEEKLY
DAILY $500.00
��Ip
N!B
$=0
N /IeC M
221 HP CLEARING DOZER
MONTHLY
WEEKLY
DAILY
BROCE CR350
BROCE RJ350
BROCE RJ350
MONTHLY
$1,755.00
$3,070.00
$1,785840.00
WEEKLY
$585 00
N/g
$.00
DAILY
$200.00
NB
$260.00
21 BT 58 VIBRATOR (OR
rla-
$630.00
$1,350.00
MAKEIMODEL
MO MT85HSIM775aHS
NIB
wB
MONTHLY
$450.00
$200.00
WEEKLY
$165.00
DAILY
$55.00
221 HP CLEARING DOZER
MONTHLY
WEEKLY
DAILY
$2,600.00
$2,800.00
$945.00
o l" l e
$7,000.00
$2,550.00
$980.00
23 TRENCH COMP -WALK
MAKE/MODEL
RAMMAX 24133
NIB
MONTHLY
$1,600.00
DID NOT STATE
WEEKLY
$630.00
$1,350.00
DALY
$215.00
$500.00
$200.00
2
TYPE OF EQUIPMENT — MUSTANG RENTAL �REL EVERE,T & CO. Hertz
SERVICES
RAMMAX (OR EQUIV)
24 TRENCH COMP- REMOTE-
RUBBER TIRE LOADER
MONTHLY
$1,600.00
$7,350.00
WEEKLY
$675.00
tKEIMODEL
$500.00
JCB 2141 Huslds 1000#
DAILY
$225.00
$4,800.00
$200.00
26
AIR COMPR -185 CFM
$1,690.00
wB
$7,559.00
JLY
MAKEIMODEL
AIRMAN 165 CFM W/O HOSES
NIB
IR P185WJD
MONTHLY
$585,00
TRACTOR, HP
$560.00
WEEKLY
$200.00
CAT D4K- LGP-&4HP- 17,200#
00
NIB
DAILY
$70.00
$4,800.00
$95.
595.00
EEKLY
SKID STEER LOADER
NfB
8-Y
26
(BOBCAT)-SYD BUCK
IW GROUND PRESSURE
W/TRACK
TRACTOR 90HP
MAKEIMODEL
CAT 247BS9HP -.5 YD
NIB
N/B
NTHLY
MONTHLY
$2,50.00
51,890.00
$1,380.00
WEEKLY
$855.00
LY
$630.00
N/B
DAILY
$290.00
$210.00
127
151M steer Loader (
SYD BUCK W/Wheels
I
JCB JS260 LONG REACH
NIB
MTHLY
MAKFJMODEL
NIB
NIB
NIB
RUBBER TIRE LOADER
W/HAMMERS -10000 IE
tKEIMODEL
CAT 416D W/1000# IE
JCB 2141 Huslds 1000#
JD 310 W/ STANLEY BRKR.
)MTHLY
$4,800.00
$5,050.00
$4,600.00
=ems Y
$1,690.00
wB
$7,559.00
JLY
$565.00
NIB
1600 00
)W GROUND PRESSURE
TRACTOR, HP
JWJMODEL
CAT D4K- LGP-&4HP- 17,200#
JOHN DEERE S50J LGP
NIB
WTHLY
$3,900.00
$4,800.00
EEKLY
$11300.00
NfB
8-Y
$435.00
NIB
IW GROUND PRESSURE
TRACTOR 90HP
KEIMODEL
CAT DSK- LGP -96HP- 19,780#
JOHN DEERE 650J LGP
N/B
NTHLY
$4,150.00
$5,100.00
EKLY
$1,380.00
NIB
LY
$460.00
N/B
LONG REACH 60', 48'
KEIMODEL
CAT 3241325 LONG REACH -W
JCB JS260 LONG REACH
NIB
MTHLY
$9,730.00
$10,300.00
EKLY
$3,245.00
NIB
LY
$1,085.00
NIB
ECIJILTY EXCAVATORS
WITHUMB ATTACH
CEIMODEL
CAT 32OC-L WRHUMB
JCB JS220 W/ THUMB
JD 200CLC WI THUMB
FrHLY
$5,850.00
$61500,00
$4,500.00
:KLY
12,100.00
NIB
11,750.00
Y
$700.00
NIB
$700.00
WING BREAKERS - 90
LB AIR OPERATED
EJMODEL
90 LBS -AIR OPERATED
NIB
APT 190
ITHLY
$250.00
$285.00
KLY
$90.00
00
Y
$30.00
$44.00
$".
IT -OFF & CONCRETE
►W -14" HAND HELD
E MODEL
STIHL 14" HAND SAW
NIB
STIHL TS400 OR TS420
THLY
$430.00
$440.00
KLY
$150.00
$165.00
r
$5000 .
$75.00
3
TYPE OF EQUIPMENT
"MUSTANG RENTAL
'R.B. EVERE I I & CO.
Hertz
SERVICES
35
CUT-OFF & CONCRETE
SAW - 13 HP PUSH MODEL
MAKEIMODEL
Nis
NB
TARGET PACIV13H
MONTHLY
$475.00
WEEKLY
$175.00
DAL Y
$76.00
35
REACH LIFT; 6000#
CAPACITY
MAKEIM ODEL
Na
NIB
GENIE F7H644-C, GRADALL
MONTHLY
$2,000.00
WEEKLY
Y
$M.00
DAILY
SM.00
36
FRIGHT CHARGE
PER ROUND TRP
1IM-0044M.00 per round trip
INCLUDED N RENTAL AMT
3.6WRTM
37
DELIVERY COMPLETION
APPROXIMATE DAYS
13 DAYS
1-3 DAYS
3 DAYS
38
ADDRESS & LOCATION
I
NEAREST BRANCH OFF
1"-5N11ARV MITCHELL PKWY
8211 RED BLUFF ROAD
7771-45&
BRYAN, TX 77807
PASADENA, TX 77507
CONROE, TX 77301
*Please see exceptions on Individual bids
y-
ff
Recommendation: Primary Vendor M sta ental Services
Seconda endor irtz E ment Red I
COURT APPROVAL: 1,2111al0k
Appro v