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HomeMy WebLinkAbout2008-12-16-6:00PM-REGULARSK AT H o F T� TY OF 98 BRAZOS COUNTY BRYAN, TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON 16 DECEMBER 2008 AT 6c00 P_M_ IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVENUE, SUITE 106, BRYAN, TEXAS_ 1 . invocation and Pledge of Allegiance —Judge Sims_ 2. Call for zen's input and/or concerns_ Consider and take action on agenda items 3 — 20. 3. Budget Amendment 07/08 -1 1 _ 1 thru 1 1 .3. 4. Personnel Change of Status_ 5. Payment of Claims. 6. Reappointment of the Following Fire Commissioners For Brazos County Emergency Services District #2; term o£ these appointments is 1 January 2009 — 31 December 2010= a. Diana Kurten b. Hawley West c_ Donald Lampo 7_ Appointment of the Michael Costa to the Local Workforce Development Board representing the private sector; term o£ appointment is 1/15/09 to 6/30/12_ Office of the County Judge - 200 S'OlJttl Texas Ava. � SWta 332�Xy • Bryan, Texas 77803 - Fax: (979) 36l- 503 % Commissioners Court Agenda 16 December 2008 Page 2 8. Appointment of Paul Kunz to the Community Healthcare Endowment Fund Committee; Mr. Kunz replaces Ann Fancher who resigned in October 2008. 9. Appointment of the following individuals to the Brazos County Historical Commission ( * indicates reappointment); appointment term is 1 January 2009 through 31 December 2010: a. Armando Alonzo j. Susan Irza b. Barbara Althaus * k. Thomas F. Lynch c. Michelle Audenaert 1. Henry Mayo * d. Colleen J. Batchelor * m. Martha Murphy e. John P. Blair * n. Regina Opersteny f. Anne Boykin * o. Oliver Wayne Sadberry g. Daniel R. Castillo p. Charles R. Schultz h. Nan Curtis q. Nancy Schwartz i. Ray D. George * r. Diane Smith j. Dorothy Hernandez s. Nancy Tiner 10. Change in the County's mileage reimbursement rate from $0.585 /mile to $0.55 /mile effective 1 January 2009, changing the County's reimbursement rate to match that which will be used by the State of Texas as of 1/0 1 /09. 11. Approval of Official Bonds for elected officials elected at the November 4th General Election. 12. Renewal of the Memorandum of Agreement with Texas A &M University regarding Easterwood Airport for Fiscal Year 2009. 13. Commissioners Court minutes for the following 2008 dates: a.. 7 Oct. Regular Meeting f. 4 Nov. Regular Meeting b. 14 Oct. Regular Meeting g. 11 Nov. Regular Meeting c. 21 Oct. Regular Meeting h. 17 Nov. Special Meeting d. 28 Oct. Regular Meeting i. 18 Nov. Regular Meeting e. 3 Nov. Special Meeting j. 25 Nov. Regular Meeting 14. Tax Refund Applications for the following: a. Vanderbilt Mortgage (2) b. Best Fast Food Service Co. c. Orkin, Inc. #769 d. Arkitex Studio e. Southgate Ventures f. HSBC c/o FIS Tax Services g. Sharon Holland 15. Treasurer's Report for the month of October 2008. 16. Permission to award Bid 2009 -18, Carpet for Juvenile Justice Center, to Kellen Commercial Interiors based on best price. 17. Permission to award Bid 2009 -011, Heavy Equipment Rental, to Mustang Rental Services, based on low price and availability. III ; *19 . Commissioners Court Agenda 16 December 2008 Page 3 18. Approval of specific purchases for the Brazos County Administration Building Open House held on 12/11/08, with payment from purchase orders designated specifically for community use. 19. Formation of the Security System Committee for RFP 2008 -041, and appointment of the following members: a. Chris McDermott f. Commissioner Peters b. Carlos Guitron g. Lita Sifuentez c. Todd Spradlin h. Ian Soares (non- voting) d. Judge McCleary i. Charles Wendt (non- voting) e. Commissioner Mallard 20. Payment Authorization in the amount of $581.14 to Baytech Label for thermal labels for printers in the County Clerk's Office. 21. Announcement of interest items and possible future agenda topics. 22. Call for citizen input and/or concerns. 23. Agency / Board / Committee reports by Court members. 24. Adjourn The County Administration Building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361 -4102. �f COMMISSIONERS' COURT REGULAR MEETING DECEMBER 16, 2008 A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 6:00 p.m. on Tuesday, December 16, 2008 with the following members of the Court present: Randy Sims, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Duane Peters, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheet contains the names of the citizens and officials that were in attendance. The County Judge gave the invocation and led the pledge of allegiance. There was no citizen input /and or concerns. The first matter before the Court was Budget Amendment #08/09 -11.1 through 11.3, which would reallocate funds for the Justice of the Peace, Precinct 1, Justice of the Peace, Precinct 3; transfer funds from Contingency to General Capital Improvement. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve Vol I I Page $ Commissioners Court meeting December 16, 2008 2 the budget amendment as submitted, a copy of which is attached. The Court proceeded to consider the change of status of employees as submitted on the attached Personnel Action Requests. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the change of status as submitted. The Court next considered the following Claims as submitted by the County Treasurer for payment: 7057179 through 7057418 On motion by Commissioner Peters, seconded by Commissioner Mallard, the Court voted unanimously to approve the Claims as submitted. The next matter before the Court was consideration of the reappointment of Fire Commissioners for Brazos County Emergency Services District #2. On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to reappoint the following individuals for a term beginning January 1, 2009 through December 31, 2010: a. Diana Kurten b. Hawley West c. Donald Lampo The next matter before the Court was the appointment of an individual to serve on the Local Workforce Development Board. Vol 11 Page ga Commissioners Court meeting December 16, 2008 3 On motion by Commissioner Wassermann, seconded by Commissioner Cauley, the Court voted unanimously to appoint Michael Costa, representing the Private Sector. The term is from January 15, 2009 through June 30, 2012. The Court next considered the appointment of an individual to serve on the Community Healthcare Endowment Fund Committee to replace Ann Fancher who resigned in October 2008. On motion by the County Judge, seconded by Commissioner Cauley, the Court voted unanimously to appoint Paul Kunz to serve on the Community Healthcare Endowment Fund Committee. The next matter before the Court was the appointment and reappointment of individuals to serve on the Brazos County Historical Commission for a term beginning January 1, 2009 through December 31, 2010. On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to appoint the following individuals to serve on the Brazos County Historical Commission: a. Armando Alonzo b. Barbara Althaus R c. Michelle Audenaert d. Colleen J. Batchelor R e. John P. Blair R f. Anne Boykin R g. Daniel R. Castillo h. Nan Curtis i. Ray D. George R j. Susan Irza R k. Dorothy Hernandez 1. Thomas F. Lynch R Vol I I Page 23 Commissioners Court meeting December 16, 2008 4 m. Henry Mayo R n. Martha Murphy o Regina Opersteny R p. Oliver Wayne Sadberry q. Charles R. Schultz R r. Nancy Schwart R s. Diane Smith R t. Nancy Tiner R The R after the name indicates a reappointment. Also, the minutes reflect a correction in the listing and the spelling of the name of Nancy Schwart. The next matter before the Court was consideration of a change in the County's mileage reimbursement rate from $0.585 /mile to $0.55 /mile effective January 1, 2009. The County wishes to change its rate to match that which will be used by the State of Texas as of January 1, 2009. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the rate change effective January 1, 2009. The Court next considered approval of official bonds for elected officials elected at the November 4, 2008 General Election. On motion by the County Judge, seconded by Commissioner Cauley, the Court voted unanimously to approve the bonds for the following elected officials: a. Kristeen Roe, Tax Assessor /Collector b. Lloyd Wassermann, Commissioner, Precinct 1 c. Rodney W. Anderson, County Attorney d. G. Kenny Mallard, Commissioner, Precinct 3 Vol 117 Page g Commissioners Court meeting December 16, 2008 5 The next matter before the Court was the renewal of the Memorandum of Agreement with Texas A &M University concerning Easterwood Airport for fiscal year 2009. The County agrees to provide $63,543 to the cost of Aircraft Rescue and Fire Fighting coverage on Easterwood Airport. On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to approve the renewal of the Memorandum of Agreement with Texas A &M University and authorized the County Judge to execute the document. A copy is attached. The Court next considered approval of the minutes of the Commissioners' Court meetings held in October and November 2008 on the following dates: Regular Meetings October - 7th, 14th, 21St, 28th Regular Meetings November - 7th, 14th, 21St, 28th Special Meetings November - 3ra, 17th On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the minutes as submitted. The next matter for consideration was approval of tax refund applications from the following individuals and /or companies: a) Vanderbilt Mortgage, over Payment $91.47 & $192.94 b) Best Fast Food Service, over Payment $11.93 Vol j I -� Page g s Commissioners Court meeting December 16, 2008 6 c) Orkin, Inc. #769, over payment $40.80 d) Arkitex Studio, over payment $32.35 e) Southgate Ventures, over payment $7.94 f) HSBC c/o FIS Tax Services, over payment $2,907.75 g) Sharon Holland, over payment $38.41 On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to approve the tax refund applications. On motion by the County Judge, seconded by Commissioner Cauley, the Court voted unanimously to receive, approve and order filed as submitted the Treasurer's report for October 2008. A copy is attached to and made a part of these minutes. The Court next considered awarding Bid No. 2009 -18, Carpet for Juvenile Justice Center. Pat Howard, Purchasing Agent, recommended acceptance of the bid submitted by Kellen Commercial Interiors, Inc. On motion by the County Judge, seconded by Commissioner Peters, the Court voted unanimously to accept the recommendation of the Purchasing Agent and award the contract to Kellen Commercial Interiors. A copy of the bid tabulation is attached. The Court next considered awarding Bid No. 2008 -11, Heavy Equipment Rental. Charles Wendt, Assistant Purchasing Agent, recommended acceptance of the bid submitted by Mustang Rental Services. On motion by Commissioner Wassermann, seconded by Commissioner Peters, the Court voted unanimously to accept the Vol II Page 8� Commissioners Court meeting December 16, 2008 7 recommendation of the Assistant Purchasing Agent and award the contract to Mustang Rental Services. A copy of the bid tabulation is attached. The next matter before the Court was consideration of purchase orders and receipts for community use. The items were purchased for the Brazos County Administration Building open house scheduled December 11, 2008. On motion by the County Judge, seconded by Commissioner Peters, the Court voted unanimously to approve the purchase orders and receipts. The Court next considered the formation of a Security System Committee for RFP 2008 -041 and appointment of individuals to serve on the committee. On motion by Commissioner Wassermann, seconded by Commissioner Cauley, the Court voted unanimously to approve the formation of a Security System Committee and appointed the following individuals to serve on the committee: Chris McDermott, Deputy Constable, Precinct 2 Charlos Guitron, Director of Building Maintenance Todd Spradlin, Security Mike McCleary, Justice of the Peace, Precinct 1 Kenny Mallard, Commissioner, Precinct 3 Duane Peters, Commissioner, Precinct 2 Lita Sifuentez, Sheriff's Deputy Ian Scares, Information Technology Department (non voting) Charles Wendt, Assistant Purchasing Agent, (non voting) Vol 11I Page 97 Commissioners Court meeting December 16, 2008 8 The Court next considered a payment authorization to Bay Tech Label in the amount of $581.14 for the purchase of thermal labels for printers in the County Clerk's Office. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the payment authorization. There were no announcements of interest items and possible future agenda topics. Under citizen input and /or concerns, the following spoke: Commissioner Mallard a) he met with the IGC and gave highlights of the topics discussed at the meeting There were no Agency /Board /Committee reports by Court members. There being no further business to come before the Court, the meeting was adjourned. Vol I I Page V The foregoing minutes of the Commissioners Court meeting held December 16, 2008 have been examined and are approved in open Court this the 17-H— _day of wycjv 2009, in Bryan, Brazos County, Texas. Randy S' s' Count Judge 4 �w Lloyd TAassermann Commissioner, Precinct 1 tj� Duane Peters Kenny Mallar Commissioner, Precinct 2 Commissioner, recinct 3 C rey Ca le , Jr. Commissi ner, Precinct 4 Attest: Karon McQueen County Clerk Vol I I Page BRAZOS COUNTY COMMISSIONERS COURT Meeting on L &- , 2008 @ 6 --6b L=- Name Organization / Department HLiw c -h " 'so'coi PAGE e4 _ ► 1. . r� .�.___. BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2008 -2009 BUDGET YEAR NO. 08/09 - 11.1 thru 11.3 On this the 16'h day of December 2008 at a regular meeting of the Commissioners' Court, the following members were present: Randy Sims, County Judge, Presiding Lloyd Wassermann, Commissioner, Precinct 1 E. Duane Peters, Commissioner, Precinct 2 G. Kenny Mallard, Commissioner, Precinct 3 Carey Cauley, Jr., Commissioner, Precinct 4 Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 16 December 2008 the Court heard and approved a budget amendment for the 2008 -2009 budget year for Brazos County, Texas; and WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 19 September 2008, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 16`h day of December 2008. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. `/ Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer County Budget Officer Commissioners' Court Minutes 7�..�' t BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 08/09 -11.1 12/16/08 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 11001500 61130000 CR Contingency 4,500.00 0100 91110000 DR Transfer to Capital Improvement Fund 4,500.00 4500 49028000 CR Transfer from Genral Fund 4,500.00 4500 63000500 80610000 DR lParking Lot 4,500.00 General Fund and General Capital Improvement To reallocate funds to allow for the fun din of additional en gineering for the expo parking lot. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 08/09 - 11.2 12/16/08 I ACCOUNT NAME 'Computer Hardware Minor Computer Hardware BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 08/09 -11.3 12/1 R /nR FUND I DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 2400 24005300 80203000 CR Computer Hardware 3,904.00 2400 24005300 67203000 DR Minor Computer Hardware 3,904.00 JP Technology Fund : JP Pct 0: Bo ett To reallocate funds to the proper account to allow for the purchase of a server approved during the 2009 budget process. PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: December 16, 2008 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To District Attorney Saenz, Crystal New Hire Exposition Complex Cole, Tracy Reinstated Employee Information Technology Okorafor, Ekpe Resignation Gammage, Kirk Cell Phone Allowance Wiggins, Carol Cell Phone Allowance Melzow, William New Hire Tax Office Rodriguez, Mary Promotion Approved in Commissioners' Court: County Judge's or Commissioner's S (This Copy to be attached to minutes) ir7 q� e RENEWAL OF MEMORANDUM OF AGREEMENT ._ by and between TEXAS A & M UNIVERSITY And COUNTY OF BRAZOS Pursuant to the terms of the agreement between Texas A & M University ( "TAMU ") and the County of Brazos ( "COUNTY ") dated October 4, 20051 attached hereto and included by reference, the COUNTY and TAMU agree to renew the agreement for the fiscal year beginning October 1, 2008 and ending on September 30, 2009 with the following amendment: "WHEREAS, pursuant to the Texas Transportation Code Chapter 22, the COUNTY recognizes that the improvement, equipping, maintenance, operation, regulation, protection, and policing of an airport is a governmental function exercised for a public purpose and that Easterwood Airport provides a public service to the COUNTY, the COUNTY agrees to contribute the amount of $63,543 to the cost of Aircraft Rescue and Fire Fighting ( "ARFF ") coverage on Easterwood Airport to be paid from current revenue funds available to the COUNTY for the fiscal year 2009." EXECUTED this / ay of December, 2008. BRAZO O Y ATTEST: Randy Sim /Karen McQueen Brazos unty Judge Brazos County Clerk AVRROV1Fet,$TO FORM: Ju 1th K. Magness Assistant County Attorney TAMU TEXAS A & M UNIVERSITY Executive Director Contracts Administration 1 � 7 1"_ �lv MEMORANDUM OF AGREEMENT by and between TEXAS A &M UNIVERSITY and COUNTY OF BRAZOS THIS Memorandum of Agreement ( "Agreement'), is effective as of the q-tL day of Imo, 2005, by and between TEXAS A &M UNIVERSITY, ( "TAMU "), a member of The Texas A&M University System, for the benefit of Easterwood Airport, and BRAZOS COUNTY, TEXAS ( "COUNTY "), a political subdivision of the State of Texas. WHEREAS, TAMU provides the services necessary to enable local citizens to travel by private aircraft or scheduled commercial airliner, and maintains and operates the facilities at Easterwood Airport, including but not limited to the terminal, runway and all associated safety facilities and functions, for general and commercial aviation; and WHEREAS, COUNTY finds that it is beneficial COUNTY to support TAMU's furnishing of such air travel service for the citizens of Brazos County through its operation of Easterwood Airport NOW, THEREFORE, in consideration of the mutual rights, obligations and covenants contained in this Agreement, TAMU and COUNTY agree as follows: SECTION I TERM OF AGREEMENT 1.01 This Agreement will commence on October 1, 2005 and will expire on September 30, 2006. This Agreement is renewable annually for up to a total of five (5) years, to include this agreement year, upon the mutual written consent of TAMU and COUNTY. SECTION II PAYMENT 2.01 COUNTY, for and in consideration of the services to be provided to COUNTY, agrees to pay to TAMU a flat fee of FIFTY SIX THOUSAND TWO HUNDRED SEVENTY FIVE AND N0 1100 DOLLARS ($56,275.00) as a contribution to the cost of Aircraft Rescue and Fire Fighting ( "ARFF ") coverage on Easterwood Airport. COUNTY agrees to pay out of current revenues, the full amount due within ten days of receiving an invoice from TAMU. 2.02 TAMU acknowledges the fee fairly compensates it for the services and functions it is -to provide pursuant to this Agreement. COUNTY, in budgeting future support to TAMU acknowledges the cost for ARFF coverage escalates at the rate of 3% per year. SECTION III TER1YIINATION 3.01 TAMU or COUNTY may unilaterally terminate this Agreement, at anytime and for any reason, by giving the other sixty (60) calendar days prior written notice delivered pursuant to Section 4.01 of this Agreement. SECTION IV NOTICES 4.01 Notices required under this Agreement must be given by certified mail, registered mail, or personal delivery, addressed to the parties listed below. TAMU and/or COUNTY can change this notice address by sending to the other party a notice of the new address. Notices should be addressed as follows: TAMU: Texas A &M University Department of Contract Administration MS 1260 TAMU College Station, Texas 77840 (979) 845 -0097 (Telephone) COUNTY: Brazos County County Judge 300 East 26 St. Suite 114 Bryan, TX 77803 (979) 361 -4105 (Telephone) ' SECTION V MISCELLANEOUS 5.01 Contractual Ageement: TAMU and COUNTY expressly acknowledge this Agreement is intended and should be construed as a contract by and between TAMU and COUNTY. Nothing in this Agreement is intended to create an agency relationship, partnership, joint venture, or any other such relationship. 5.02 Severability: Failure by TAMU or COUNTY to insist on strict performance of any requirement of this Agreement will not be construed as a waiver or relinquishment of such requirement in future instances, but such requirement will continue and remain in full force and effect. 5.03 AD-Propriation of Funds: All obligations of TAMU are subject to the appropriation of sufficient funds for such obligations by the Legislature of the State of Texas: Failure by the Legislature to appropriate funds to TAMU sufficient to continue to perform under this Agreement , relieves TAMU from the obligation to perform during the period of no) i pp 'ati 7 5.04 Successors and Assigns:_ This Agreement is binding upon TAMU and COUNTY and their respective successors in office or interest and assigns. This section is not to be construed as authorizing assignment by TAMU or COUNTY without the express written consent of the other party. 5.05 State Agency COUNTY expressly understands TAMU is an agency of the State of Texas, and nothing in this Agreement is intended to be, or should be construed as a waiver or relinquishment by TAMU of its rights to claim such exemptions, privileges and immunities as provided by law to an agency of the State. 5.06 Governing Law: This Agreement is construed under and in accordance with the laws of the State of Texas and is performable in Brazos County, Texas. In addition, by statue, mandatory venue for all legal proceedings against TAMU is to be in the county in which the principal office of the governing officer is located At execution of this Agreement, such county is Brazos County, Texas. 5.07 Amendment or Modification: This Agreement may be modified or amended in writing by the mutual consent of the parties with modification being attached to and incorporated into this Agreement by this reference for all purposes. 5.08 Information Furnished By Recipient: TAMU shall furnish to the County Auditor, at a minimum, documentation indicating the use of funds received from the COUNTY. The County's Auditor may require TAMU to provide information necessary for the Auditor to properly account for all funds expended or received by TAMU. EXECUTED ' this y day of O, �o Q , 2005, by TAMU. RECOMMENDED APPROVAL: JOHN H. HAPP, JR. Director Easterwood Airport "TAMU" TEXAS A &M UNIVERSITY By- MICHAEL B. HUDDLESTON Executive Director Contracts Administration :2 APPROVED AS TO FORM: 0F3-rAiNE-D SL ?r�2Ylri L EDDIE D. GOSE, J.D. Associate General Counsel Office of General Counsel The Texas A &M University Sytem EXECUTED in duplicate originals this day of �r 2005, by COUNTY. Mot ATTEST: t G N MCQUEEN County Clerk "COUNTY" COUNTY OF PI�A70S, TEXAS RANDY County J- CERTIFIED AS TO AVILABILTTY OF FUNDS i 7-- E0 ACKNOWLEDGEMENT STATE OF TEXAS § COUNTY OF BRAZOS § BEFORE ME, the undersigned authority a Notary Public in and for the State of Texas, on this day personally appeared MICHAEL B. HUDDLESTON, Executive Director, Contract Administration, Texas A &M University, ]mown to me to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that he executed for the purposes and consideration therein expressed and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE this 4 day of 060Y-1&� , A.D. 2005 Q9- LORI MICHELE MERVISH NataryPublic, State of Texas My Commission Expires Notary Public, State of Texas May 10, 2009 My Commission Expires: 5- ACKNOWLEDGEMENT STATE OF TEXAS § COUNTY OF BRAZOS § BEFORE ME, the undersigned authority a Notary Public in and for the State of Texas, on this day personally appeared RANDY SIMS, County Judge, Brazos County, Texas, known to me to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that he executed for the purposes and consideration therein expressed and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE this day of o A.D. 2003' 5; EeDEBBIE LOCKLEDGE Notary Public, State of Texas NffAKY 1E 3T9E0F7 MS My Commission Expires: CONNIS310M EXPIRES: JULY 8, 2007 ACKNOWLEDGEMENT STATE OF TEXAS § COUNTY OF BRAZOS § BEFORE ME, the undersigned authority a Notary Public in and for the State of Texas, on this day personally appeared AUCHAEL B. HUDDLESTON, Executive Director, Contract Administration, Texas A &M University, known to me to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that he executed for the purposes and consideration therein expressed and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE this day of O i BTU 40/ , A.D. 2005 • �o� ►!r��e�o�� LORI MICHELE MERVISH Notary Public, state of Texas My Commission Expires Notary Public State of Texas ", 2111,00 00'� May 10 ' 2009 My Commission Expires: 5 -1D -09 ACKNOWLEDGEMENT STATE OF TEXAS § COUNTY OF BRAZOS § BEFORE ME, the undersigned authority a Notary Public in and for the State of Texas, on this day personally appeared RANDY SIMS, County Judge, Brazos County, Texas, known to me to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that he executed for the purposes and consideration therein expressed and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE this day of ((y/)6 - , A.D. 200' 5; 1 4, (4 Aeanlo',--) DEBBIE LOCIKLEDGE Notary Public, State of Texas MoURrPUB EVAIEOFTEXAS My Commission Expires: �j COME13310M EXPIRES: �Of JULY 8, 2= +ess•. 117' loa The State of Texas, County of BRAZOS We, the undersigned, as County Commissioners within and for Brazos County, and the Honorable Randy Sims, County Judge of Brazos County, constituting the entire Commissioners' Court of Brazos County, during a regular meeting of said Court have examined the foregoing report and have caused an order to be entered upon the Minutes of the Commissioners' Court of Brazos County approving said Report as presented and submitted as true and correct by Kay Hamilton, Treasurer of Brazos County, as provided for in the Revised Statutes of the State of Texas. (Texas Local Government Code, 114.026) Witness my hand this day of A.D. 2008 Karen McQueen County Clerk, County of BRAZOS, State of Texas Examined and approved in open Commissioners' Court this IC A, day of h bra 2008. Randy Sims,,County Judge Lloyd W ssermann, Commissioner Precinct #1 Duane Peters, Commissioner Precinct #2 Kenny Mallard, Conossioner Precin t #3 ey, auley, ommissioner Prec ct #4 Treasurer's Report for the MONTH of OCTOBER 2008 A &— )1% 103 S N m O N C 3 c. 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O 0 O 00 0 0 t+ U7 F+ O �+ 01 O W W N N m N A 0 01 U7 00 f+ N 00 to V lO m 1-+ UI l0 O 1-+ U7 t0 O 01 In M A (n U1 01 V In po W In W OD r V W O V O N V 01 O Q O W m A N O 0 w rn s Vl C rn O M I N <D �D n a CD 0 co 3 � a n o O 3 3 (D at� 3 O N n n N O O !O 00 n m --I -n L C m z F: m L C n m n m z m X W N OA 0 � -i -I -i D fu o 43 w 0 m O 0 0 C c c c c z 0 0 0 0 c O1 0 H ' CD H CL ID CL q! to CL n� � O y _ � O 7 d O 7 0 N N (D O (D W O C O N O V 00 O fA G ° p 0 CD 3 CD �i CA W V W 4 W (A 0 00 (00 O O O w n O y p O p O C (n O O � q as � �► 40 o N a o hi cn CD r- C O O ° to W O W A O t� W � 4A Ch 4A N 4A (a ID 01 A V O O C O = Q W ° 00) 4 0) rt n N O O !O 00 n m --I -n L C m z F: m L C n m n m z m X BID TABULATION 2009 -11 HEAVY MACHINERY RENTAL NOVEMBER 30, 2008 - NOVEMBER 29, 2009 FURS 550 'mic��� MONTHLY TYPE OF EQUIPMENT "MUSTANG RENTAL —R.B. EVERETT & CO. Hertz WEEKLY $900.00 SERVICES $1J,D 17 00 1 BACKHOEILOADER - 62 H NIB $470. $470J10 4 CRAWLER TYPE $760.00 NIB $M.00 JOHN DEERE 310 OR Case ;W TRACTOR 140HP MAKEIMODEL CAT 416DIE -74HP NS bmaker MAKEMODEL MONTHLY $1,100.00 JD 750LPG $4,600,00 MONTHLY WEEKLY $535.00 6,300.00 $1,550.00 WEEKLY DAILY $190.00 0 $60000 2 TRACTOR W16 WAY 6 $ 6111.0 0Jq 6 SCRAPER -11 CUBIC YDS MAKEIMODEL CAT D3k -XL 70HP NB JOHN DEERE 450 MAKEIMODEL MONTHLY $2,100.00 NS $2,595.00 MONTHLY WEEKLY $600.00 $970.00 WEEKLY DAILY $270.00 NB $385.00 3 CRAWLER TYPE 6 SCRAPER -17 CUBIC YDS TRACTOR 80HP DAILY I ••••••••••�— ..n� uM� w� -ox�r FURS 550 MONTHLY $2,700.00 JOHN DEERE 7WJ LGP :3.140.00 WEEKLY $900.00 $8,800.00 $1J,D 17 00 DALLY $300.00 NIB $470. $470J10 4 CRAWLER TYPE $760.00 NIB $M.00 9 TRACTOR 140HP MAKEMODEL CAT DSN XL45DHP NB JD 750LPG MONTHLY $5,400.00 w8 6,300.00 WEEKLY $1,800.00 0 DAILY $600.00 6 $ 6111.0 0Jq 6 SCRAPER -11 CUBIC YDS $190.00 10 MAKEIMODEL NIB NIB NS MONTHLY WEEKLY NB NB NB DAILY 6 SCRAPER -17 CUBIC YDS DAILY MAKEMODEL NIg NIB NIB 11 MONTHLY WEEKLY MAKENAODEL 92462- 2YD -129HP NB JD 514 OR CASE 621 DAILY WEEKLY $970.00 $1,675.00 DAILY $325.00 $530.00 I �V 7 SCRAPER - 22 CUBIC YDS MAKEIMODEL NB Na NIB MONTHLY WEEKLY I TRACTOR L.G.P. 140 HP MAKEIMODEL CAT DGN4-GP -150HP JOHN DEERE 7WJ LGP JD 75OLPG MONTHLY $6,500.00 $8,800.00 $61300.00 WEEKLY $2,300.00 NIB $2,300.00 DAILY $760.00 NIB $M.00 9 DISC PLOWS - 36 HINGE OFFSET MAKEIMODEL 16 X 30 w8 NIB MONTHLY $1,650.00 WEEKLY $565.00 DAILY $190.00 10 CRAWS TYPE LOADER 1412 YRD BKT 80 HP MAKEIMODEL NB NB NB MONTHLY WEEKLY DAILY 11 WHEELED TYPE LOADER 1 -1/2 YD BKT 80 HP MAKENAODEL 92462- 2YD -129HP NB JD 514 OR CASE 621 MONTHLY 52,900.00 $41m" WEEKLY $970.00 $1,675.00 DAILY $325.00 $530.00 I �V I 26 CAT 320C -Li 320D JCB JS220 John Deere TYPE OF EQUIPMENT "MUSTANG RENTAL _R_B. EVERETT S CO. Hertz WEEKLY $1,500.00 N/B WEEKLY DAILY $500.00 ��Ip N!B $=0 N /IeC M DAILY 12 PNEUMATIC ROLLER, 16 $260.00 21 BT 58 VIBRATOR (OR rla- $630.00 $1,350.00 TONS 9 WHEELS MO MT­85HSIM775aHS NIB wB MONTHLY MAKEIMODEL PS150B -14TON DYNAPAC CP142 NIB $165.00 MONTHLY $2,100.00 $3,180.00 $55.00 WEEKLY $690.00 NIB DAILY $230.00 NIB SOIL COMPACTOR, 13 VIBRATORY, PADDED DRUM 84 %25 TONS MAKEIMODEL CAT CP563 -W -25 TON DYNAPAC CA250PD NIB MONTHLY 53,600,00 $4,960.00 WEEKLY $11260.00 NIB DAILY $450.00 NIB SOIL COMPACTOR, 14 VIBRATORY, SMOOTH DRUM, 84" - 25 TONS MAKEIMODEL CAT CS563J4' -25 TON DYNAPAC CA262D NIB MONTHLY $3,600.00 $4,780.00 WEEKLY $1,215.00 NIB DAILY $405.00 NIB ASPHALT RECYCLER, 15 BOMAG MPH 100 OR EQUIVALENT MAKEJMODEL NIB CMI RS325 - CMI RS425 NIB MONTHLY $15,800/ $19,300 WEEKLY $6,8001 $8,300 DAILY $5,3001 $4,800 16 PULVER MIXER MAKEIMODEL RM300 SOIL STABILIZER CAI RS325 - CMI RS425 NIB MONTHLY $8,495.00 $11,8001$19,300 WEEKLY $2,950.00 $5,3001 $8,300 DAILY $995.00 $3,8001 $4,800 17 WATER TRUCK, 1200 - 2000 GALLON CAPACITY MAKENODEL KODIAK 2000 GAL POW SPRAY NIB FORD F750 OR *14200WT MONTHLY $2,550.00 WEEKLY $930.00 $2,660.00 ,DAILY $310.00 $1,000.00 $400.00 18 MOTOR GRADER, 135 HP MAKEIMODEL CAT 135H -135HP NIB NIB MONTHLY $4,850.00 nmiv WEEKLY $1,620.00 26 CAT 320C -Li 320D JCB JS220 John Deere JO 24ODLC MONTHLY $4,400.00 $5,880/$5,880 $8,200.00 WEEKLY $1,500.00 N/B WEEKLY DAILY $500.00 ��Ip N!B $=0 N /IeC M 221 HP CLEARING DOZER MONTHLY WEEKLY DAILY BROCE CR350 BROCE RJ350 BROCE RJ350 MONTHLY $1,755.00 $3,070.00 $1,785840.00 WEEKLY $585 00 N/g $.00 DAILY $200.00 NB $260.00 21 BT 58 VIBRATOR (OR rla- $630.00 $1,350.00 MAKEIMODEL MO MT­85HSIM775aHS NIB wB MONTHLY $450.00 $200.00 WEEKLY $165.00 DAILY $55.00 221 HP CLEARING DOZER MONTHLY WEEKLY DAILY $2,600.00 $2,800.00 $945.00 o l" l e $7,000.00 $2,550.00 $980.00 23 TRENCH COMP -WALK MAKE/MODEL RAMMAX 24133 NIB MONTHLY $1,600.00 DID NOT STATE WEEKLY $630.00 $1,350.00 DALY $215.00 $500.00 $200.00 2 TYPE OF EQUIPMENT — MUSTANG RENTAL �REL EVERE,T & CO. Hertz SERVICES RAMMAX (OR EQUIV) 24 TRENCH COMP- REMOTE- RUBBER TIRE LOADER MONTHLY $1,600.00 $7,350.00 WEEKLY $675.00 tKEIMODEL $500.00 JCB 2141 Huslds 1000# DAILY $225.00 $4,800.00 $200.00 26 AIR COMPR -185 CFM $1,690.00 wB $7,559.00 JLY MAKEIMODEL AIRMAN 165 CFM W/O HOSES NIB IR P185WJD MONTHLY $585,00 TRACTOR, HP $560.00 WEEKLY $200.00 CAT D4K- LGP-&4HP- 17,200# 00 NIB DAILY $70.00 $4,800.00 $95. 595.00 EEKLY SKID STEER LOADER NfB 8-Y 26 (BOBCAT)-SYD BUCK IW GROUND PRESSURE W/TRACK TRACTOR 90HP MAKEIMODEL CAT 247BS9HP -.5 YD NIB N/B NTHLY MONTHLY $2,50.00 51,890.00 $1,380.00 WEEKLY $855.00 LY $630.00 N/B DAILY $290.00 $210.00 127 151M steer Loader ( SYD BUCK W/Wheels I JCB JS260 LONG REACH NIB MTHLY MAKFJMODEL NIB NIB NIB RUBBER TIRE LOADER W/HAMMERS -10000 IE tKEIMODEL CAT 416D W/1000# IE JCB 2141 Huslds 1000# JD 310 W/ STANLEY BRKR. )MTHLY $4,800.00 $5,050.00 $4,600.00 =ems Y $1,690.00 wB $7,559.00 JLY $565.00 NIB 1600 00 )W GROUND PRESSURE TRACTOR, HP JWJMODEL CAT D4K- LGP-&4HP- 17,200# JOHN DEERE S50J LGP NIB WTHLY $3,900.00 $4,800.00 EEKLY $11300.00 NfB 8-Y $435.00 NIB IW GROUND PRESSURE TRACTOR 90HP KEIMODEL CAT DSK- LGP -96HP- 19,780# JOHN DEERE 650J LGP N/B NTHLY $4,150.00 $5,100.00 EKLY $1,380.00 NIB LY $460.00 N/B LONG REACH 60', 48' KEIMODEL CAT 3241325 LONG REACH -W JCB JS260 LONG REACH NIB MTHLY $9,730.00 $10,300.00 EKLY $3,245.00 NIB LY $1,085.00 NIB ECIJILTY EXCAVATORS WITHUMB ATTACH CEIMODEL CAT 32OC-L WRHUMB JCB JS220 W/ THUMB JD 200CLC WI THUMB FrHLY $5,850.00 $61500,00 $4,500.00 :KLY 12,100.00 NIB 11,750.00 Y $700.00 NIB $700.00 WING BREAKERS - 90 LB AIR OPERATED EJMODEL 90 LBS -AIR OPERATED NIB APT 190 ITHLY $250.00 $285.00 KLY $90.00 00 Y $30.00 $44.00 $". IT -OFF & CONCRETE ►W -14" HAND HELD E MODEL STIHL 14" HAND SAW NIB STIHL TS400 OR TS420 THLY $430.00 $440.00 KLY $150.00 $165.00 r $5000 . $75.00 3 TYPE OF EQUIPMENT "MUSTANG RENTAL 'R.B. EVERE I I & CO. Hertz SERVICES 35 CUT-OFF & CONCRETE SAW - 13 HP PUSH MODEL MAKEIMODEL Nis NB TARGET PACIV13H MONTHLY $475.00 WEEKLY $175.00 DAL Y $76.00 35 REACH LIFT; 6000# CAPACITY MAKEIM ODEL Na NIB GENIE F7H644-C, GRADALL MONTHLY $2,000.00 WEEKLY Y $M.00 DAILY SM.00 36 FRIGHT CHARGE PER ROUND TRP 1IM-0044M.00 per round trip INCLUDED N RENTAL AMT 3.6WRTM 37 DELIVERY COMPLETION APPROXIMATE DAYS 13 DAYS 1-3 DAYS 3 DAYS 38 ADDRESS & LOCATION I NEAREST BRANCH OFF 1"-5N11ARV MITCHELL PKWY 8211 RED BLUFF ROAD 7771-45& BRYAN, TX 77807 PASADENA, TX 77507 CONROE, TX 77301 *Please see exceptions on Individual bids y- ff Recommendation: Primary Vendor M sta ental Services Seconda endor irtz E ment Red I COURT APPROVAL: 1,2111al0k Appro v