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2008-10-14-9:00AM-REGULAR
BRAWS COUNTY BRYAN, TEXAS NOTICE OF MEETING AND AGENDA B12AZODS COT_TISTTY COMM SSIONERS COURT 1'H H. COA/INIrSSIONERS COURT Wrr.T. MEET REOITIAli SESSION ON TUESDAY, OCTOBER 14, 2008 AT 9:00 A_M_ IN 113_ E. COMNITSSIONERS COURTROOM OF 1731. COUNTY ADMINISTRATION BUILDI=NG, 200 SOUTH TEXAS AVENUE, SUITE 106, BRYAN, TEXAS_ 1 _ Invocation and Pledge of Allegiance — County Judge 2. Call for citizen input and/or concerns. Consider and take action on ageada items 3 -52 3. Cash incentive payment of $7,500 to Mellon Investors Services_ 4_ Request from Juvenile Services to transfer funds from Personnel Salary to Contract Services_ 5_ Request from the District Attorney to change the Victim Assistance Coordinator position to a part-time position temporarily with. no benefits_ Ile is asking that the position remain a salaried position_ 6 Request from Isaac Butler, Constable, Precinct 4 for $480 for a cell phone allowance for the new full time deputy position_ 7. Department Discretion Expenditure Account Policy. 8_ Budget Amendments 07/08 51.1 thru 07/ 9_ Budget Amendments 08/09 2. 1 through 08/09 2. 1 1 10. Personnel Changes of Status. Once of the Cooney -Tociage _ 200 South. Tezas Ave. _ Suite 332 _ Bryson. Terss 7.7503 Faz (9793 361-4503 Commissioners Court Meeting Agenda October 14, 2008 Page Two 11. Payment of Claims. 12. Withdrawal from TIF # 16 Interlocal Agreement with the city of College Station do to the failure of performance of the agreed upon terms within a reasonable amount of time. 13. Tax refund applications for: a. David Kyle Brewer. b. Tammy Easterwood 14. Approval of the following Contracts/Agreements with outside agencies: a. Keep Brazos Beautiful, Inc. - $19,500 b. Dispute Resolution Center -Central Brazos Valley, Inc. - $7,500 c. Boys and Girls Clubs - $50,000 d. Brazos Valley Food Bank, Inc. - $7,000 e. Brazos Valley African American Museum - $25,000 f. Brazos County Soil & Water Conservation District - $5,500 g. Brazos County Emergency Communications District (9-1-1) - $762,586 h. Health For All - $30,000 15. Lease with Southwood West for office space for Justice of the Peace and Constable, Precinct 1. 16. Contract for medical services with Dr. Rany Cherian, M. D. for Juvenile Services. Contract period is October 1, 2008 through September 30, 2009. 17. Contract for Residential Services with Duval County for Juvenile Services. 18. Budget for Brazos County Emergency Communications District for fiscal year 2009. 19. Payment Authorization in the amount of $519.10 to Pickups Plus for repair of patrol unit 804 for Constable, Precinct 4. A purchase order was not obtained in advance. 20. Award bid # 2008-048, Janitorial Supplies to Ray Criswell as recommended by the Purchasing Department. 21. Purchase of three (3) radar units for Constable, Precinct 2 using allotted money from Capital Expenditure Funds. 22. Approve manual requisition in the amount of $3,330 to Applied Concepts for the purchase of 3 radar units for Constable, Precinct 2. Purchase to be paid for from Capital Expenditures. Commissioners Court Meeting Agenda October 14, 2008 Page Five 47. Renew the license agreement through DynaSource for FY 2008-2009 for the LaserFiche software. Request is made by the I T Department. 48. Approval of the County Treasurer's report for August 2008. 49. Request from County Clerk for variance of the Comp Time Policy allowing employees of the County Clerk's Office until February 27, 2009 to take their accrued comp time earned while working the election process. 50. Convene into executive session to discuss the acquisition ofReal Property in accordance with Section 551.072 of the Government Code. 51. Any action, if necessary, on the Executive Session. 52. Presentation by the City of Bryan Personnel on the Amended Project Plan and Financing Plan for Reinvestment Zone Number 8, City of Bryan and possible action to determine whether to approve the proposed amendment prior to formal passage set for action by the City on October 28, 2008. 53. Call for citizen input and/or concerns. 54. Agency / Board / Committee reports by Court members. 55. Adjourn. The Administration Building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two business days before the meeting. To make arrangements, call (979) 361-4102. cl COMMISSIONERS' COURT REGULAR MEETING OCTOBER 14, 2008 A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Tuesday, October 14, 2008 with the following members of the Court present: Randy Sims, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1, Absent; Duane Peters, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4; Karen McQueen, County Clerk, Absent. The attached sheet contains the names of the citizens and officials that were in attendance. The County Judge gave the invocation and then led the pledge of allegiance. There was no citizen input/and or concerns. The first matter before the Court was consideration of a cash incentive payment of $7,500 to Mellon Investors Services. On motion by Commissioner Mallard, seconded by Commissioner Peters, the Court voted unanimously to remove this item from the agenda. Vol it 6 Page 70 Commissioners Court meeting October 14, 2008 2 The next matter before the Court was consideration of a request from Juvenile Services to transfer funds from Personnel Salary to Contract Services in order to utilize Manpower to employ a temporary cook. On motion by the County Judge, seconded by Commissioner Cauley, the Court voted unanimously to approve the request. The Court next considered a request from the District Attorney seeking to temporarily change the position of the Victim Assistance Coordinator to a part time position. The change will result in her working twenty (20) hours per week and not qualifying for insurance. This will result in a savings to the county. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the request. The next matter before the Court was consideration of a request from Constable, Precinct 4, Isaac Butler for an additional $480 to be added to the Cell Phone allowance line item for the new full time deputy position. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the request. The Court next considered a Department Discretion Expenditure Account Policy to establish funding authority and to encourage elected officials and department heads to be Vol 115 Page --1l Commissioners Court meeting October 14, 2008 3 entrepreneurial in their approach to both budgeting and managing of their Department. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the policy. A copy is attached. The Court next considered Budget Amendment #07/08-51.1 through 51.4 that would reallocate funds for Emergency Relief -Hurricane Ike, 85th District Court, County Attorney; and transfer funds from Contingency to Hurricane Relief. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the budget amendments as submitted. A copy of each amendment is attached. The Court next considered Budget Amendment #08/09-2.1 through 2.11 that would reallocate funds for County Clerk, Court Support Costs, Hotel Occupancy Tax Fund, Information Technology Department, Justice of the Peace, Precinct 2, Place 2, Drug Court, District Clerk, District Clerk Collections, Juvenile Services -Detention and transfer funds from Contingency to Constable, Precinct 1, Constable, Precinct 4,. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the budget amendments as submitted. A copy of each amendment is attached. Vol 1 15 Page 7 a Commissioners Court meeting October 14, 2008 4 The Court proceeded to consider the change of status of employees as submitted on the attached Personnel Action Requests. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the changes as submitted. The Court next considered the following Claims as submitted by the County Treasurer for payment: 7055001 through 7055287 On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the Claims as submitted. The next matter before the Court was the proposed withdrawal from TIF #16 Interlocal Agreement with the City of College Station do to the failure of performance of the agreed upon terms within a reasonable amount of time. On motion by Commissioner Peters, seconded by the County Judge, the Court voted unanimously to withdraw from TIF #16 Interlocal Agreement with the City of College Station. The next matter for consideration was approval of tax refund applications from the following individuals and/or companies: a. David Kyle Brewer, over payment $3,922.05 b. Tammy Easterwood, over payment $2,124.00 Vol 115 Page -73 Commissioners Court meeting October 14, 2008 5 On motion by Commissioner Peters, seconded by Commissioner Mallard, the Court voted unanimously to approve the tax refund applications. The Court next considered approval of the following contracts/agreements with outside agencies: a. Keep Brazos Beautiful, Inc. $19,500 On motion by the County Judge, seconded by Commissioner Mallard, the Court voted unanimously to approve the contract and authorized the County Judge to execute the document. A copy is attached. b. Dispute Resolution Center $7,500 On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the agreement and authorized the County Judge to execute the document. A copy is attached. c. Boys and Girls Clubs $50,000 On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the agreement and authorized the County Judge to execute the document. A copy is attached. d. Brazos Valley Food Bank, Inc. $7,000 On motion by Commissioner Cauley, seconded by Commissioner Mallard, the Court voted unanimously to approve the agreement and authorized the County Judge to execute the document. A copy is attached. e. Brazos Valley African American Museum $25,000 On motion by Commissioner Cauley, seconded by Commissioner Mallard, the Court voted unanimously to approve the agreement and authorized the County Judge to execute the document. A copy is attached. f. Brazos County Soil & Water Conservation District $5,500. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to remove this item from the agenda. Vol I 15 Page Commissioners Court meeting October 14, 2008 6 g. Brazos County Emergency Communications District (9-1- 1) $762,586. On motion by Commissioner Peters, seconded by Commissioner Mallard, the Court voted unanimously to approve the agreement and authorized the County Judge to execute the document. A copy is attached. h. Health for All $30,000 On motion by the County Judge, seconded by Commissioner Cauley, the Court voted unanimously to approve the contract and authorized the County Judge to execute the document. A copy is attached. The word Court was added to the contract in the first paragraph after the word Commissioners. All contracts/agreements commence on October 1, 2008 and terminate on September 30, 2009. The next matter before the Court was approval of a Contractual Agreement between Brazos County and Southwood West for office space for the office of Justice of the Peace, Precinct 1 and Constable, Precinct 1 located at 12845 FM 2154, Site 180 and Suite 140. The term of the contract is for twelve (12) months commencing on October 1, 2008 and terminating on September 30, 2009. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to enter into contractual agreement with the Southwood West and authorized the County Judge to execute the document. A copy of the contractual agreement is attached. The Court next considered entering into contract for medical services at the Juvenile Detention Center with Dr. Rany Cherian, M.D. The term of the contract is from October 1, Vol I ►5 Page 7S Commissioners Court meeting October 14, 2008 7 2008 through September 30, 2009. Cost to Brazos County is $750.00 for each month services are provided with a minimum of 50 consultations to occur within a given month. On motion by Commissioner Peters, seconded by Commissioner Mallard, the Court voted unanimously to approve the contract and authorized the County Judge to execute the document. A copy is attached. The Court next considered a contract for residential services with Duval County. This is for detention of juveniles. The term of the Contract is from September 1, 2008 through August 31, 2009. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the contract and authorized the County Judge to execute the document. A copy is attached. The next matter before the Court was consideration of the Brazos County Emergency Communications District (9-1-1) budget for fiscal year 2009. On motion by the County Judge, seconded by Commissioner Cauley, the Court voted unanimously to approve the budget. The Court next considered a payment authorization in the amount of $519.10 to Pickups Plus for repairs done on a patrol unit. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the payment authorization. Vol 1 i,5 Page -) (c Commissioners Court meeting October 14, 2008 8 The Court next considered the approval of Bid #2008-048, Janitorial Supplies. Pat Howard, Purchasing Agent, recommended approval of the bid submitted by Ray Criswell. On motion by the County Judge, seconded by Commissioner Cauley, the Court voted unanimously to accept the recommendation of the Purchasing Agent and awarded the bid to Ray Criswell. A copy of the bid tabulation is attached. The next matter before the Court was consideration of a request for approval for Constable, Precinct 2 to purchase three (3) Stalker Radars instead of two (2). Radars were found at a cheaper price enabling the office to purchase three instead of just two. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the request. The Court next considered approval of a requisition in the amount of $3,300 to Applied Concepts, for the purchase of three (3) Stalker Radars for the office of Constable, Precinct 2. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the requisition. The next matter before the Court was consideration of a requisition in the amount of $7,108.00 to Motorola, Inc. for one (1) hand held radio and one (1) mobile radio from a HGAC Vol 115 Page -7 -1 Commissioners Court meeting October 14, 2008 9 contract vendor. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the requisition. The Court proceeded to consider approval of a requisition in the amount of $22,986 to Caldwell Country for the purchase of a Tahoe for Constable, Precinct 2. The County Judge questioned the purchase of a Tahoe for a police car. Commissioner Peters moved to approve the requisition. Commissioner Cauley seconded the motion. Commissioners Peters, Mallard and Cauley voted "Aye". The County Judge voted "No". The motion to approve carried. The next matter before the Court was consideration of a request from the Assistant Purchasing Agent asking permission to let the bid for asphalt every 90 days. This is in the belief that the County can best utilize its leverage of volume and allow the vendors to secure their ingredient requirements in a more realistic time frame. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the request. The next matter for consideration was approval for the Purchasing Agent to advertise Bid 2009-05, Road Signs and Sign Posts. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to authorize Vol L15 Page 7 g Commissioners Court meeting October 14, 2008 10 the Purchasing Agent to advertise for bids for road signs and sign posts. The next matter for consideration was approval for the Purchasing Agent to advertise Bid 2009-10, Flexible Base. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to authorize the Purchasing Agent to advertise for bids for flexible base. The next matter for consideration was approval for the Purchasing Agent to advertise Bid 2009-11, Heavy Machinery Rental. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to authorize the Purchasing Agent to advertise for bids for heavy machinery rental. The next matter for consideration was approval for the Purchasing Agent to advertise Bid 2009-12, Rental of Equipment with Operator. On motion Commissioner Mallard, the the Purchasing Agent to equipment with operator. The next matter for consideration was approval for the Purchasing Agent to advertise Bid 2009-13, Oversized Limestone Aggregate. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to authorize by Commissioner Peters, seconded by Court voted unanimously to authorize advertise for bids for rental of Vol ►S Page 7 Commissioners Court meeting October 14, 2008 11 the Purchasing Agent to advertise for bids for oversized limestone aggregate. The next matter for consideration was approval for the Purchasing Agent to advertise Bid 2009-14, Asphalt and Emulsion. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to authorize the Purchasing Agent to advertise for bids for asphalt and emulsion. The Court next considered renewal of the annual contract with A-1 Fire & Security for inspection of smoke detectors. The term of the contract is from October 1, 2008 through September 30, 2009. There is no increase in price. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the renewal and authorized the County Judge to execute the document. A copy is attached. The Court proceeded to consider approval for State Contract Tire Disposal with Liberty Tire. Term of the contract is from October 15, 2008 through October 15, 2009. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the contract and authorized the County Judge to execute the document. A copy is attached. The Court next considered awarding the annual Elevator Maintenance Contract on six (6) elevators located in the Vol 1 t Page 0 Commissioners Court meeting October 14, 2008 12 Courthouse, Exposition Center and Sheriff's Office. Leslie Williams Senior Buyer, recommended acceptance of the bid submitted by the Thyssen Krupp Elevator Corporation. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to accept the recommendation of the Senior Buyer and award the contract to Thyssen Krupp Elevator. A copy of the bid tabulation is attached. The Court next considered a payment authorization in the amount of $274,448.00 to Greenway Constructors for construction services for the Arena Hall. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the payment authorization. The next matter before the Court was consideration of a request from the Director of the Information Technology Department to renew the license maintenance agreement through The Software Group for the IBM Universe Database licenses for FY 2008-2009. Cost of the renewal is $13,613.50. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the request. The Court proceeded to consider a request to approve requisition 00021143 to The Software Group for $236,493.00 for annual support for FY 2008-2009. On motion by Commissioner Vol 1 [G Page 8 1 Commissioners Court meeting October 14, 2008 13 Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the request. The next matter before the Court was consideration of a request to renew the license agreement through SHI Government Solutions for FY 2008-2009 for the Symantec Antivirus software. Cost of the renewal is $5,000 to be paid through requisition number 00021423. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the request. The Court next considered a request to contract with Fujitsu Computer Products of America, Inc. for maintenance coverage of fourteen (14) high speed scanners. Cost of the contract is $23,530.00 and to be paid through requisition number 00021148. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the contract and authorized the County Judge to execute the document. A copy is attached. The next matter before the Court was consideration of a request from the Director of the Information Technology Department to renew the Software Support Agreement with SunGard Pentamation for FY 2008-2009 for software products and custom enhancements. Cost of the renewal is $23,759.60 and will be paid through requisition number 00021184. On motion by Vol l 5 Page Commissioners Court meeting October 14, 2008 14 Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the renewal. The Court proceeded to consider a requisition from the Director of the Information Technology Department for renewal of the Software Support Agreement with SunGard Penatmation for FY 2008-2009 for the Cash Receipts Manager Module. Cost of the renewal is $1,336.95 to be paid through requisition number 00021179. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the request. The next matter before the Court was consideration of a request form the Director of the Information Technology Department to approve requisition number 00021428 for $67,760 to SHI Government Solutions for Brazos County's Microsoft Enterprise Agreement. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the request. The Court next considered a request from the Director of the Information Technology Department to extend the support agreement through Unisys Corporation for monitoring and hardware maintenance of the 30 KVA UPS in the data center. Const of the extended support agreement is $6,733.00 to be paid through requisition number 00021203. On motion by Vol 115 Page g 3 Commissioners Court meeting October 14, 2008 15 Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the request. The court proceeded to consider a request from the Director of the Information Technology Department for renewal of the maintenance agreements for FY 2008-2009 through SunGard Pentamation for software products. Cost of the renewal is $10,614.61 to be paid for through requisition number 00021185. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the request. The next matter before the Court was consideration of a request from the Director of the Information Technology Department to approve the license agreement with Service- Now.com, Inc. for incident tracking and asset management software. Cost of the license is $9,360 to be paid for through requisition number 00021199. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the request and authorized the County Judge to execute the document. A copy is The Court proceeded to consider a request Director of the Information Technology Department to attached. from the renew the license agreement through SHI Government Solutions for FY 2008-2009 for the Novel Open Workgroup suite. Cost of the renewal is $32,430 to be paid through requisition number Vol 1 I S Page Commissioners Court meeting October 14, 2008 16 00021429. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the request. The next matter before the Court was consideration of a request from the Director of the Information Technology Department to renew the license agreement through DynaSource for FY 2008-2009 for the LaserFiche software. Cost of the renewal is $14,900 to be paid through requisition number 00021129. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the renewal. On motion by the County Judge, seconded by Commissioner Cauley, the Court voted unanimously to receive, approve and order filed as submitted the Treasurer's report for August 2008. A copy is attached and made a part of these minutes. The next matter before the Court was consideration of a request submitted by the County Clerk for a variance of the Comp Time Policy. The County Clerk is asking to allow the employees of that office to be given until February 27, 2009 to take their accrued comp time earned while working the election process. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the request. Vol 1 S Page gS Commissioners Court meeting October 14, 2008 17 At 9:31 a.m. the County Judge announced the meeting closed to the public so that the Court could meet in Closed Executive Session to discuss the acquisition of real property as allowed under Section 551.072 of the Texas Government Code. The County Judge asked Candy Gallego, Ruth McLeod, Tina Snelling and Irene Jett to stay for the meeting. At 9:46 a.m. the County Judge announced the meeting open to the public and announced that no action would be taken on the Closed Executive Session. The Court next heard a presentation by City of Bryan personnel on the Amended Project Plan and Financing Plan for Reinvestment Zone Number 8, City of Bryan. On motion by Commissioner Peters, seconded by the County Judge, the Court voted unanimously to approve the new plan. Under citizen input and/or concerns, the following spoke: Clyde Collins, Chief Deputy a. There were 550 inmates in jail, 90 are on electronic monitoring and 50 are pending approval. Under Agency/Board/Committee reports by Court members, the following spoke: Vol 115 Page 870 Commissioners Court meeting October 14, 2008 18 County Judge a) He would like to meet on Friday, October 17, 2008 with Tina Snelling, Duane Peters, Katie Conner, Irene Jett and Pat Howard in reference to indigent health care. Irene pointed out that she and Katie Conner will be out of town on that date. Tina suggested that a representative from the Auditor's office attend the meeting. There being no further business to come before the Court, the meeting was adjourned. Vol 115 Page 27 The foregoing minutes of the Commissioners Court meeting held October 14, 2008 have been examined and are approved in open Court this the 1O` day of eFkjja r , 2008, in Bryan, Brazos County, Texas. Randy S s Count Judge Duane Peters Commissioner, Precinct 2 GZ-�1 r rey Ca/le , Jr. Commissioner, Precinct 4 Attest: •4"'" \- ) Karen McQueen County Clerk Vol ! IS Page g$ Lloyd W .Ssermann Commissioner, Precinct 1 Kenny Malla Commissioner, Precinct 3 BRAZOS COUNTY COMMISSIONERS COURT MEETING ON ) 0 2008 AT • 9 cis n' Name (PLEASE PRINT) Organization/Department 1�� Parses 2&w ee-- Eric .t_ Ake', 4,1 '-4/,,L, \-- -'- Mil Ofc i);C(.4- 1(1J",-.4 _ 6, 7 (I( ‘r -E_4.. n-r‘t, W\vv-A-Tt_ Coll( 11,Co� A.1 ( t), � i-ciZ► 1c,sti7/1, S 7CS cg/ c Ai, (---4,-,Fc. Toiac54---)71tr Sr EQRJA&V\ ,--_, e..4i-f---- r?--)----yue-Led C--- (yea -(14_, 011- nA,:f ' 6 c 1-c-iii,i/ii. (f, ) r BRAZOS COUNTY COMMISSIONERS COURT MEETING ON �200AT Name I it ta,v(*_ d \\I huf4 Organization/Dement f(C 64LDuI�C� ,GGt -r-uirku9 ,4?(5-.- bk/s `o -re 2 -92 ) t/16/14c( 2 tA) 11� X013 95 r BRAZOS COUNTY COMMISSIONERS COURT MEETING ON L) 200 -AT q; ©OA n4 Name Organization/Dement 7-671--C-7 „-<E156-O C44/ et? i 7/.& qn -.-v th,5 e��„��--C c. -t) �d'L 115 BRAZOS COUNTY, TEXAS DEPARTMENTAL DISCRETIONARY EXPENDITURE ACCOUNT POLICY This policy establishes the authority of the Commissioners' Court to fund Departmental Discretionary Expenditure Account (bDEA). The purpose of the DDEA is to encourage the elected officials and department heads to be entrepreneurial in their approach to both budgeting and managing of their department. The policy and following procedures wer,,e adopted by th Brzzos Co ty Commissioners' Court, on this the /4 day of 6' 08. This policy replaces and supersedes any previous County policy regarding Departmental Discretionary Expenditure Account. Elected officials and department heads would be able to spend from their DDEA account with limited approval requirements, through the use of budget amendments (transfers to another classification). The DDEA account may not be used to charge expenditures against. All expenditures must comply with county policy and procedures and with the classification system established by the County Auditor. The initial year seed money is the only money that the Commissioner's Court intends to provide for the DDEA. The individual accounts in each department may be increased in several ways: 1. The department may reduce an area of appropriated expenditure and the unexpended funds will be used to calculate DDEA. All resulting savings will be shared with the taxpayers on a 50/50 basis. Half of all savings would be credited back to the department's DDEA. 2. The department may create a revenue initiative that develops a new source of cash flow for the County. The first year the resulting savings would be shared with the taxpayers on a 50/50 basis, every year thereafter the savings would be shared at a 75/25 percentage, the 25% savings would be credited back to the department's DDEA. The DDEA is not a use it or lose it program. Any unused balance as calculated at the end of the fiscal year will be brought over to the following fiscal year. DDEA is a full discretionary account. It may also be used to balance a department's shortfall on any expenditure line item. However, it may not be used to provide salary increases. The value of the expenditure savings will only be calculated on the controllable expenditures. DDEA will not be available to the County Judge, Budget Office, nor the County Auditor. The following accounts will be excluded from DDEA calculations: 1O, Brazos County, Texas DDEA Exluded Accounts 10/8/2008 Account Number Account Name 60360000 Furniture 60500000 Office Equipment 60740000 Safety Recognition 61120000 Confidential Funds 61240000 Drug Testing 61295000 Employment Investigations 61300000 Estray Animal Expense 61330000 Grand Jury Expense 61415000 Jurors - Petit Jury 61416000 Jurors - Commissioners 61470000 Prescriptions 61470900 Prescriptions - Jail 61490000 Petit Jury Expense 61880000 Utilities 61900000 Visiting Court Reporters 61930000 Visiting Judges - CPS 61931000 Visiting Judges 61970000 Witness Reimbursement 65150000 Computer Maintenance 65200000 Copier Maintenance 65250000 Diesel 65300000 Elevator Maintenance 65350000 Gasoline 65510000 Pest Control 65540000 Printer Maintenance 67* All Minor Acquisitions Accounts 71* All Contractual Services Accounts 2008 DDEA Excluded Accounts.xls BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2007-2008 BUDGET YEAR NO. 07/08-51.1 thru 07/08-51.4 On this the 14th day of October, 2008 at a regular meeting of the Commissioners' Court, the following members were present: Randy Sims, County Judge, Presiding Lloyd Wassermann, Commissioner, Precinct 1; E. Duane Peters, Commissioner, Precinct 2; G. Kenny Mallard, Commissioner, Precinct 3; Carey Cauley, Jr., Commissioner, Precinct 4; Karen McQueen, County Clerk. The following proceedings were held: THAT WHEREAS, on 14, October 2008 the Court heard and approved a budget amendment for the 2007-2008 budget year for Brazos County, Texas; and WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 11 September 2007, the following amendment(s) to the original are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 14th day of October, 2008. THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. By: �e „07 - Randy Sims, County Judge Original: Cou>rity Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer County Budget Officer Commissioners' Court Minutes :, q 4 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 07/08 - 51.1 10/14/2008 FUND 0100 0100 DIV ACCT PROJ DR/CR ACCOUNT NAME 35500200 35500200 60080000 71500000 35500202 35500202 CR DR Clothing and Uniforms Rental Equipment Increase 75.00 Decrease 75.00 Emergency Relief: Hurricane Ike To reallocate funds to allow for the proper accounting of rental equipment expenditures during Hurricane Ike. j�� r BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 07/08 - 51.2 FUND V, I r,suvu DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 22000100 61900000 CR Visiting - Court Reporters 63.00 0100 22000100 61931000 DR Visiting Judges 63.00 85th District Court To provide funding for accruals and to close out fiscal 2008. Prepared' Date: fj 0/8/2008 St 9G9 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 07/08 - 51.4 T FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 35500200 51620000 35500202 DR Overtime 6,000.00 0100 35500200 53100000 35500202 DR Social Security 2,000.00 0100 35500200 53200000 35500202 DR Retirement 4,000.00 0100 3500200 53800000 35500202 DR Worker's Comp 100.00 0100 11001500 61130000 CR Contingency 12,100.00 Huricane Relief To increase the budget for the expense of Hurricane IKE ILS BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 07/08 - 51.3 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 18000100 61500000 CR Printing 1,500.00 0100 18000100 61110000 CR Conference & Seminar Fees 1,000.00 0100 18000100 65350000 DR Gasoline 2,500.00 County Attorney: To reallocate funds to allow for the posting of charges for gasoline uage during September 2008 for the vehicles in the County Attorney's fleet to be charged properly to close out fiscal year 2008. 115 RU BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2008-2009 BUDGET YEAR NO. 08/09-2.1 thru 08/09-2.11 On this the 14th day of October, 2008 at a regular meeting of the Commissioners' Court, the following members were present: Randy Sims, County Judge, Presiding Lloyd Wassermann, Commissioner, Precinct 1; E. Duane Peters, Commissioner, Precinct 2; G. Kenny Mallard, Commissioner, Precinct 3; Carey Cauley, Jr., Commissioner, Precinct 4; Karen McQueen, County Clerk. The following proceedings were held: THAT WHEREAS, on 14, October 2008 the Court heard and approved a budget amendment for the 2008-2009 budget year for Brazos County, Texas; and WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 19 September 2008, the following amendment(s) to the original are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 14th day of October, 2008. THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. BY Randy Sims, County Judge Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer County Budget Officer Commissioners' Court Minutes BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 08/09 - 2.1 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 11001500 61130000 CR Contingency 586.00 0100 30101100 51730000 DR Cell Phone Allowance 480.00 0100 30101100 53100000 DR Social Security 37.00 0100 30101100 53200000 DR Retirement 57.00 0100 30101100 53800000 Dr Worker's Comp 12.00 Contingency and Constable Pct. #1: Clark To reallocate funds to allow for the funding of a cell phone allowance for the new deputy position in Constable Pct. #1 that was not requested during the budget process. The request was approved by Commissioenr's Court on October 7, 2008, agenda item # 9. This amendment funds the approved request. 115 10O BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 08/09 - 2.2 • _ T FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 11001500 61130000 CR Contingency 586.00 0100 30401100 51730000 DR Cell Phone Allowance 480.00 0100 30401100 53100000 DR Social Security 37.00 0100 30401100 53200000 DR Retirement 57.00 0100 30401100 53800000 Dr Worker's Comp 12.00 Contingency and Constable Pct. #4: Butler To reallocate funds to allow for the funding of a cell phone allowance for the new deputy position in Constable Pct. #1 that was not requested during the budget process. Prepared B Date: lf. 0/8/2008; Deparfinentt Approval Cou`ntyJud. A p ate FUND 0100 0100 DIV BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 08/09 - 2.3 10/14/2008 DR/CR 21000100 ACCT 60360000 PROJ CR ACCOUNT NAME Furniture Increase Decrease 21000100 67050000 DR Appliances 500.00 500.00 County Clerk: To reallocate funds to allow for the purchase of a refigerator. FUND 0100 0100 0100 DIV BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 08/09 - 2.4 10/14/2008 DR/CR ACCT PROJ ACCOUNT NAME 11010000 11010000 11010000 53100000 53800000 51642000 DR DR CR Social Security Workers Comp Visiting Bailiff Increase 141.00 7.00 Decrease 148.00 Court Support Costs To reallocate funds within the department to cover the benefits for the visiting bailiff. FUND 0100 0100 DIV 11002500 11002500 ACCT BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 08/09 - 2.5 10/14/2008 61130000 67281000 PROJ DR/CR CR DR ACCOUNT NAME Contingency -HOT Fund Equipment - Electronic Increase 500.00 Decrease 500.00 Hotel Occupancy Tax Fund To reallocate funds to provide funding to purchase a camera and external harddrive to organize a photo library. FUND 0100 0100 DIV BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 08/09 - 2.6 10/14/2008 DR/CR 14000100 ACCT 67205000 PROJ CR ACCOUNT NAME Network Costs Nertwork Costs - Capital Increase Decrease 14000100 80205000 DR 20,000.00 20,000.00 Information Technology Department: To reallocate the Network Costs to a ca?ital account as requested by the Auditor's Office to more more accruately account for the cost. 115 /0S FUND 0100 0100 DIV BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 08/09 - 2.7 10/14/2008 DR/CR 24201200 24201200 ACCT PROJ ACCOUNT NAME 65200000 71500000 CR DR Copier Maintenance Rental- Equipment Increase 2,000.00 Decrease 2,000.00 Justice of the Peace Pct. # 2.2: Munoz To reallocate funds for copier lease to the correct account for proper classification of expenditure. Department Approva County Judge •prova IIS lo( at BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 08/09 - 2.8 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 22700100 61040000 CR Awards 1,000.00 0100 22700100 51610000 DR Hourly- Staff 900.00 0100 22700100 53100000 DR Social Security 50.00 0100 22700100 53200000 DR Retirement 50.00 Drug Court: To reallocate funds to allow for proper classification of expenditures for salaries and benefits for Judge and attorney's assigned to Drug Court. Department Approval FUND 0100 0100 DIV BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 08/09 - 2.9 10/14/2008 DR/CR 20000100 20000100 ACCT 71500000 65200000 PROJ CR DR ACCOUNT NAME Rental- Equipment Copier Maintenance Increase 2,337.50 Decrease 2,337.50 District Clerk: To reallocate funds to the proper account number for copier maintenance in the District Clerk's department. FUND 0100 0100 DIV BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 08/09 - 2.10 10/14/2008 20000100 20000100 ACCT 71500000 65200000 PROJ DR/CR CR DR ACCOUNT NAME Rental- Equipment Copier Maintenance Increase 242.00 Decrease 242.00 District Clerk Collections: To reallocate funds to the proper account number for copier maintenance in the District Clerk's Collection department. 11� BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 08/09 - 2.11 10/14/2008 FUND 0100 0100 DIV ACCT PROJ DR/CR ACCOUNT NAME 31000200 31000200 51610000 71030000 CR DR Hourly- Staff Employment Services Increase 1,900.00 Decrease 1,900.00 Juvenile Services - Detention To reallocate funds to allow for the transferring of funds from class 1825, pos 1 to employment services. This will allow for the ability to hire a temporary cook for the detention facility for the Academy Program. 11 Ho PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: October 14, 2008 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Request(s) Employee Request Applies To Action Requested County Clerk Elliott, Victoria Greer, Mary Lynn Rincon, Cynthia Transfer within Dept. Resignation Transfer within Dept. County Drug Court Program Elpen, Rebecca. Hilburn, David G Zachary, Dana New Division New Division New Division District Attorney Carter, Melissa Ponzio, Kristie Turner, Bill COLA COLA Budget Increase Juvenile Referee Gore, Glynis Budget Change Juvenile Services Alaniz, Jose Add State Stipend Densey, Christopher Transfer within Dept. Information Technology Gammage, Kurt New Hire Records Management/County Commissioners Stevens, Jeannie New Hire Sheriff's Office Bachmann, Brian Bell, Matthew Hearen, Joshua Cell Phone Allowance Cell Phone Allowance Cell Phone Allowance Sheriff's Office- Jail Bowser, Melvin Currie, Michael Edwards, Shawn Lamb, Ryan Manning, Nuranda Swindle, Michael White, Carey Transfer within Dept. Transfer within Dept. Transfer within Dept. Transfer within Dept. Resignation New Hire Cell Phone Allowance Approved in Commissioners' Court: October 14, 2008: County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) / /I/ OCT-15-2008 03:31P FROM:KEEP BRAZOS BEAUTIFU TO:3614176 P.1 CONTRACT FOR SERVICES KEEP BRAZOS BEAUTIFUL, INC. STATE OP TEXAS COUNTY OF BRAZOS § This is an Agreement by and between the COUNTY OF BRAZOS (hereinafter referred to as "COUNTY") and KEEP BRAZOS BEAUTIFUL, (hereinafter rectum) to as ("Keep Brazos Beautiful, lnc.' a non profit organization for the improvement of Brazos County. WHEREAS, Keep Brazos Beautiful, Inc. isa volunteer arvimu menfal educational organization dedicated to contributing tothe economic vitality, safety, health and quality of life in Brazos County through programs that educate and engage Brazos County. citizens to keep our community clean, green, and beautiful, by preventing and cleaning up litter and illegal dump sites, recycling, minimizing waste, beautifying and improving their surroundings; and WI TERMS, the 13razoa County Commissioners' Court is authorized to spend money from the county general revenues for public health and sanitation; and WHEREAS, the prevention of public or private litter serves to improve the public health; and WHEREAS, Keep Brazos Beautiful, Inc. aids the County in accomplishing that purpose. NOW, THEREFORE, FOR AND IN CONSIDERATION of mutual promises recited herein, the parties agree as follows: Keep Brazos Beautiful, Inc. shall provide services to the COUNTY as follows: A. Assist in training area youth and adults In area schools, museums, civic clubs, etc. on the importance of litter prevention, recycling, re. -use and buying recycled products, conservation of resources, the proper care and planting of trees and maintain a lending library to assist in teaching about a variety of environmental issues. Provide positive environmental leadership and volunteer opportunities to Brazos County youth and adults. B. The Executive Director shall serve on the Solid Waste Advisory Committee (SWAC) of the Bmzoa Valley Council of Governments (BVCOG) to promote environmentally sound waste management practice, in the Brazos Valley. C. Perform en annual "Litter Index" survey of the Brazos County and provide the scores to the Commissioners Court. D. Organize volunteers to assist in cleaning litter and illegal dump sites each spring throughout Brazos County. Ad as an information resource to citizens, law enfarxment officials, prosecutors, and. the Commissioners Court about issues relating to litter and illegal dumping in Braga County. E. Promote the "Adopt -a -Road" and "Adopt -a -Highway" programs in the County.• P. Promote a "Iufamdrial TREES Program" to plant trees in Brazes County and host an annual Arbor Day Celebration. Q Plant wildflower aced along public roadways in Brazos County. r. l IS OCT-15_2008 03:32P FROM:KEEP BRAZOS BEAUTIFU TO:3614176 P.2 H. Educate the community on the need to recycle and to buy recycled products through the use displays, public speaking engagements, and "Texas Recycles Day" events. T. Act as a clearinghouse for information for area residents on recycling, and provide Information concerning Citizen Collection Stations in rural Brazos County u requested. Assist in the publicity fbr'the yearly Christmas tree, Telephone Book Recycling, and Household Hazardous Waste Collection Events. J. Provide positive reinforcement through a variety of award programs such as the Business and Residential Beautification Awards, Millar Youth Award, and Annual Environmental Awards. IIa Keep Brazos Beautiful, Inc., Inc. will be funded by the COUNTY in the amount of /l' f m the COUrY 2008-2009 Fiscal Year funds. Additionally, the COUNTY will also provide ': t9 to be used to be used to support the 2009 "Don't Mears with Texas Vash-Of' annual event Keep Brazos Beautiful, Inc. shall maintain fiscal records and supporting documentation in the form of canceled checks, payroll records, invoices, and/or other documentation required for all expenditures of finds made under this agreement end shall allow the Brazos County Auditor access thereto. 2. Keep Brazos Beautiful, Inc. shall submit a financial statement to the COUNTY annually. 3. An notices and documentation required to be sent to the COUNTY shall be forwarded to Judge Randy Sims 200 South Texas Avenue,Suite 332 Bryan, TX 77803 4. Ii is understood and agreed that the COUNTY'S participation in Keep Brazos Beautiful, Inc. Is limited to the contribution of lends. COUNTY, at no time, shall be liable or responsible for acts of Keep Brazos Beautiflrl, Inc., its agents or employees. Keep Bras Beautiful, Inc., at no time shall be liable or responsible for acts of BRAZOS COUNTY, its agents or employees. S. Either of the parties shall have the right to terminate this Agreement in whole or in part at any time. Notice to terminate this Agreement will be given in writing at least thirty (30) days prior to the date of terminations. The notice shall include the reasons for such a termination, the effective date of the termination and, in the case of partial termination, the potion of the Agreement to be terminated. SIGNED this 19 day of c , 2008. RA • S BEAUTI ; , INC. BRAZOS !sUNTY by: A County Judge Ale of the Board of Directors l v. 1/ 3 ATTEST: AGREEMENT THIS AGREEMENT made this /4 day of October, 2008 by and between the DISPUTE RESOLUTION CENTER -CENTRAL BRAZOS VALLEY, INC. hereinafter referred to as "DRC" and the BRAZOS COUNTY COMMISSIONERS COURT, hereinafter referred to as "the Commissioners Court", is made on the following terms and conditions: 1. This agreement is for one year and shall begin on the first day of January, 2009 and continue through the last day of December, 2009. 2. For and in consideration of the sum of $ % 5-G C7to be paid in one single payment of $ 52' C? the DRC agrees to perform the following services: a. The DRC agrees to provide a maximum of four (4) separate mediation sessions to the Commissioners or designated department or office of Brazos County during the term of this agreement. A mediation session is defined as a session of not more than three (3) hours supervised by a trained mediator. In addition the DRC agrees to train one (1) Brazos County employee in each regular or family law mediation training offered by the DRC without cost to the County or the employee. b. For each mediation session scheduled under the terms of this agreement, the DRC will provide a location to hold the mediation preferably in its offices located at 3211 A South Texas Ave., Bryan, Texas, or at such other convenient location which might be available. For any such mediation session held away from the DRC offices, the DRC shall be reimbursed for any such costs or rental fees incurred in holding the mediation. The DRC may at its discretion, provide additional sessions without charge to the county on a limited basis. Except as otherwise stated, any additional sessions that may be required, will be compensated for by the Commissioners Court at the regular rate for scheduled mediations as adopted by the DRC. The rate sheet for 2009 fiscal year is attached hereto. 3. The purpose of this agreement is to make the services of the DRC available to the Commissioners Court and to the employees of Brazos County in such instances where the services may be of benefit to Brazos County, Texas, or its employees. 4. The DRC shall furnish to the County Auditor, at a minimum, documentation indicating the use of funds received from the County. The County Auditor may require the DRC to provide information necessary for the Auditor to properly account for all funds expended or received by the entity. 5. This agreement is executed in and performed in Brazos County Texas. BRAZOS COUNTY COMMI ONER By DISPUE LUTION CEN 1ER-CENTRAL BRAZOS VALLEY /1 By-. 1/ /it/ BRAZOS COUNTY BOYS & GIRLS CLUBS OF BRAZOS VALLEY PARTNERSHIP AGREEMENT THE STATE OF TEXAS )( )( COUNTY OF BRAZOS )( KNOW ALL MEN BY THESE PRESENTS This agreement, entered into this / / day of n /.{ 008, by and between Brazos County, hereinafter called the "County", and Boys and Girls Clubs of the Brazos Valley, hereinafter called "Club". NOW, THEREFORE, in consideration of the promises, covenants, terms and conditions herein contained, the parties hereto mutually agree: TERMS OF AGREEMENT: The term of this agreement shall for a period of approximately one year beginning on the date of the execution of this agreement and terminating on September 30, 2009. INFORMATION FURNISHED BY THE CLUB: The Club shall furnish to the County Auditor, at a minimum, documentation indicating the use of funds received from the County. The County's Auditor may require the recipient to provide information necessary for the Auditor to properly account for all funds expended or received by the Club. PURPOSE: The purpose of County shall be to provide opportunities for youth to grow as productive citizens of our communities. INTRODUCTION: The Club conducts youth programming and activities within Brazos County. THEREFORE: Both the County and Club enter into a cooperative agreement -to maximize the effectiveness of their common goal and show good stewardship of citizen's dollars and donations. BRAZO j.'SUN � ' ��•OYS & GIRLS CLUB OF BRAZOS VALLEY By: Ti e /6 / o Date /15p..!--7 //6 Title Date BRAZOS COUNTY BRAZOS VALLEY FOOD BANK, INC. PARTNERSHIP AGREEMENT THE STATE OF TEXAS COUNTY OF BRAZOS )c )( KNOW ALL BY THESE PRESENTS )c nn This agreement, entered into this /e -f- day of erel. 2008, by and between Brazos County, hereinafter called the "County", and the Brazos Valley Food Bank, Inc., hereinafter called the "Food Bank". NOW, THEREFORE, in consideration of promises, covenants, terms and conditions herein contained, the parties hereto mutually agree: TERMS OF AGREEMENT: The term of this agreement shall be for a period of approximately one year beginning on 1 October 2008 and terminating on September 30, 2009. The County will provide funding of $ to the Food Bank to the benefit of the moderate and low- income citizens of our c6mmunity. PURPOSE: The purpose of the County shall be to ensure that all children, individuals, families and seniors, especially those who are moderate to low-income, are food secure, meaning that people have access at all times to enough food for an active, healthy and productive life. INTRODUCTION: The Food Bank acquires food for distribution through other nonprofit agencies to moderate and low-income persons who are food insecure and at risk of hunger and malnutrition. THEREFORE: Both the County and the Food Bank enter into this cooperative agreement to maximize the effectiveness of their common goal and show good stewardship of citizen's dollars and donations. INFORMATION FURNISHED BY RECIPIENT: Recipient shall furnish to the County Auditor, at a minimum, documentation indicating the use of funds received from the County. The County's Auditor may require the recipient to provide information necessary for the Auditor to properly account for all funds expended or received by the entity. BRAZOSUN By C B OS VALLEY FOOD BANK, INC. Y ' �L _44,--��-L L- Executive Director -Title'� - Title /O/ , y /}ars' Date Date BRAZOS COUNTY BRAZOS VALLEY AFRICAN AMERICAN MUSEUM PARTNERSHIP AGREEMENT THE STATE OF TEXAS COUNTY OF BRAZOS )( )( )( KNOW ALL MEN BY THESE PRESENTS This agreement is entered into by and between Brazos County, hereinafter called the "County", and Brazos Valley African American Museum, hereinafter called "The Museum". NOW, THEREFORE, in consideration of the promises, covenants, terms and conditions herein contained, the parties hereto mutually agree: TERMS OF AGREEMENT: The term of this agreement shall be for a period of approximately one year beginning on the date of the execution of this agreement and terminating on September 30, 2009, at which time the agreement will be reviewed, subject to satisfactory operation under this agreement and mutual agreement of both parties. PURPOSE: The purpose of the County shall be to provide opportunities for youth to grow as productive citizens of our communities. INTRODUCTION: The Museum conducts youth programming and activities within Brazos County. THEREFORE: Both the County and The Museum enter into a cooperative agreement to maximize the effectiveness of their common goal and show good stewardship of citizen's dollars and donations and the County agrees to provide $25,000. The Museum, upon request by the County, shall provide within 90 days after the close of its fiscal year an audited accounting or internal audit report outlining its use of county monies. BRAZOS C B Title v /C/Z14//,i C) Date VALLEY AFRICAN AMERICAN MUSEUM 115 Title 7/5/// 117 A AGREEMENT THIS AGREEMENT is entered into this .e/ day of A.D., by and between BRAZOS COUNTY, Texas (County) and the Brazos County Emergency Communications District (District) pursuant to the authority of the Texas Interlocal Government Cooperation Act, Article 4413(32c), V.T.C.S. WHEREAS, pursuant to Texas Emergency Telephone Number Act, Section 722.301 et seq., • Texas Health and Safety Code, the District has been formed and is a political subdivision of the State of Texas; and, WHEREAS, Brazos County is also a political subdivision of the State of Texas authorized to enter into interlocal cooperative governmental agreements; and, WHEREAS, the Brazos County Commissioners in public meeting find that it is mutually beneficial for the County and the District to enter into an agreement for the District to perform for the County, Emergency Communications Services Dispatching; NOW THEREFORE; IN CONSIDERATION of the mutual promises to each other made hereinafter, the undersigned parties agree as follows: Effective October 1, 2008, the District is hereby appointed the emergency communications dispatching authority for the Brazos County Sheriff's Office and Volunteer Fire Departments and will monitor and record radio transmissions for the Constables for the period October 1, 2008, through and including September 30, 2009. The County will provide the District access to the County's Law Enforcement Computer System to facilitate Law Enforcement Officers requests for warrant, information. 1 //5 1/� The County agrees to pay and the District agrees to accept as compensation for the services provided a flat fee of seven hundred sixty two thousand, five hundred eighty six dollars and NO/100 DOLLARS ($762,586.00), payable in twelve monthly installments. The County shall pay the full amount due within thirty days of invoice from the District. All payments shall be subject to the Texas Prompt Payment Act. Should there arise any dispute, disputed amounts shall be deposited in a mutually agreed upon escrow account until a resolution. The District shall encumber and hold in reserve a fund equal to three (3) months operating expenses. This reserve balance shall be reported to the Board of Managers on the District's monthly financial statements. The District shall furnish to the County Auditor, at a minimum, documentation indicating the use of funds received from the County. The County's Auditor may require the District to provide information necessary for the Auditor to properly account for all funds expended or received by the District. District employees shall not be considered as County employees. The County and the District understand and agree to be subject to all the laws, ordinances and regulations which govern and affect Emergency Communications Dispatching and National Crime Information Computer network telecommunications as promulgated by the State of Texas or the United States Government or any of its appropriate Agencies, such as the Texas Department of Public Safety or the Federal Bureau of Investigation. This agreement is made in accordance with the Texas Emergency Telephone Number Act, Section 772.301 et seq., Texas Health and Safety Code. 2 Each of the parties to this agreement agrees to hold the other harmless, to the extent of their respective duties undertaken herein, for any and all claims of whatsoever nature or kind, which may arise as a result of that party's fulfillment of this agreement. Each party hereby empowers and authorizes its Chief Administrative Officer to be signatory agents for any required documentation to implement the intent of this Agreement. This agreement contains all of the commitments and covenants of the parties and any oral or written promises not contained herein shall have no force or effect to alter any term or condition of this agreement. This agreement may be terminated by either party upon 90 days advance written notice to the non -terminating party as set forth below. In the event of termination, the fee payable by the County to the District shall be pro -rated to the date of termination. All notices sent pursuant to this Agreement shall be in writing and may be hand delivered or sent registered or certified mail, postage prepaid, return receipt requested to each party as set below: Brazos County Emergency Communications District Executive Director PO Box 911 Bryan, Texas 77806 Brazos County County Judge PO Box 111 300 East 26th Street Bryan, Texas 77803 3 115 /d0 This agreement may only be modified or amended in writing by the mutual consent of the parties with said modification being attached to and incorporated into this agreement by this reference for all purposes. SIGNED this /V day of (Z:-�µ X!2008 A.D. BRAZO LINTY EMERGENCY COMMUNICATIONS DISTRICT BY: BY: BY: BY: Ro ald G. Ma Chairman, Bo • ' d • Managers ATTEST: Greta Norton Recording Secretary BRAZOS COUNT TE ATTEST: Randy Sim County J . • ge aren McQueen County Clerk 4 //S ' p /.2/ CONTRACT THIS CONTRACT IS ENTERED INTO BY AND BETWEEN BRAZOS COUNTY, TEXAS, acting by and through its duly elected County Commissioners (hereinafter "County"), and the Health for All, Inc. (hereinafter "Provider"), located at 1328 Memorial Drive, Bryan, Texas 77802, RECITALS: and WHEREAS, the medical care of the County's poor and indigent has become a growing problem; WHEREAS, the County recognizes that good medical care of individuals and families that emphasizes prevention, care management, and appropriate acute care results in less costly medical expenses for the Community and in a more productive work force; and WHEREAS, the County is interested in promoting such care through the Provider, NOW THEREFORE the parties above stated agree to the following terms and conditions to provide such indigent health care. TERM The contract shall continue in force and effect for a term of twelve (12) months commencing on the 1st day of October, 2008 and terminating 30th day of September, 2009. CANCELLATION This contract may be canceled by any of the parties hereto upon sixty (60) days written notice as provided herein. SERVICES TO BE PERFORMED BY PROVIDER Provider shall provide the following services through trained, staff to qualified county residents pursuant to the guidelines currently implemented for making such determination: physical exams, educational information, information on sources of prescription medication and/or access to "sample" or subsidized medications, coordination of physician care during hospitalization, medical treatment, laboratory, radiology and diagnostic services, provision of medication for treatment, vision care, and mental health counseling (herein "services"). USE OF COUNTY FUNDS Funds to be furnished to Provider as stated herein below shall be used to pay the partial salary of a patient care services coordinator. The County and Provider acknowledge that the County's purpose in providing funds hereunder is to provide medical assistance to qualified applicants and that the funding of salaries for the trained personnel of Provider is designed to accomplish that goal. COUNTY'S LIABILITY FOR PAYMENT The County agrees to reimburse the Provider for actual cost of the parts of the salaries up to a maximum of thirty thousand dollars ($30,000) for the term of this Contract. This sum shall be paid quarterly. RESPONSIBILI I'ihS OF PROVIDER Provider will be responsible for providing the following Services pursuant to this Contract: 1. Completing all necessary application forms to potentially eligible individuals. 2. Obtaining and compiling information on each applicant for Provider's Services with regard to residency and financial qualifications. 3. Maintaining this Contract. 4. Provision of the Provider's Services as defined herein. 5. Maintaining data files on clients/patients and the Services provided thereto. 6. Responding to all and any inquiries by the County regarding the Clinic and its Services. 7. Assisting the County with information needed for audit purposes. 8. Providing the County with quarterly financial statements within thirty (30) days of quarterly invoice. 9. Providing the County with any and all certified audits of Provider and the management letter prepared in connection therewith. 10. Providing financial statements evidencing how County funds are spent. Such statements to be submitted to County one week prior to the funding dates set forth herein above. 11. Providing the County with statistics evidencing the number of Brazos County residents using the Provider's Services and the percentage Brazos County residents comprise of the total population using Provider's services. 12. Providing the County with its provider directory when produced or amended on no less than an annual basis. 13. Developing and maintaining provisions for notification of reportable conditions experienced by any patient to the appropriate regulatory agency as required by law. 14. Complying with the Department of Health and Human Services Privacy Regulations in the Code of Federal Regulations, Title 45, Sections 160-164, regarding disclosure of protected health information. 15. Complying with Section 274A(e) of the Immigration and Nationality Act. The County shall consider the employment by any contractor of unauthorized aliens a violation of this act. RESPONSIBILITY OF COUNTY The County shall be responsible for the following duties and requirements. 1. Provide County funds for the payment of the consideration stated herein. 2. Conduct a review of the Provider's performance in providing the Services to be provided hereunder in order to assess County's continued participation in the funding of the Provider. RECORD RETENTION The Provider shall be responsible for record keeping on all Services provided to those individuals using its services and all financial records of the Clinic. The Provider agrees to maintain and make available for inspection by the County upon request consistent with personal privacy and subject to the limitation of state law, any and all records the County determines, in its sole discretion, to be necessary for the County to justify its continued participation in supporting the provider with funding. Such records shall be retained for in accordance with the County Record Retention time period(s) and in no event less than four (4) years from the date the service was provided. These records shall be made available for inspection and audit by the County, if it so desires. DISCRIMINATION The Provider shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Provider shall take affirmative action to ensure that applicants who are employed are treated during employment, without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rated of pay or other forms of compensation; and selection for training, including apprenticeship. The Provider agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. 1L5 INDEMNIFY Provider shall indemnify and hold harmless the County from and against all suits, claims, demands, liabilities or actions resulting or alleged to result from the breach, violation or non-performance of the Services stated herein and for any damage to any person resulting from any act or omission or negligence on the part of the provider, its subcontractor(s) or any of its employees, agents, or representatives. INSURANCE The Provider is an independent contractor and not an employee or agent of the County and that each shall maintain at its own expense, adequate liability insurance to insure against damages and liabilities which may arise due to the duties and obligations contracted for herein. COUNTY INVOLVEMENT The County and Provider state that to the best of their knowledge, no officer, agent or employee of the County who exercises any function or responsibility in connection with the carrying out of this Contract or the Services to which it relates has personal interest, direct or indirect, in this Contract. GOVERNING LAW Texas. This Agreement shall be executed in and shall be governed by the laws of the State of NOTICES All notices required to be given hereunder shall be deemed to be duly given by delivering such notice or by mailing it, registered mail to the other party at the following addresses: Health for All, Inc. 1328A Memorial Bryan, Texas 77802 C/O ; Phil Haas, Executive Director 1328 MEMORIAL DRIVE BRYAN, TEXAS 77802 BRAZOS COUNTY C/O COMMISSIONERS COURT BRAZOS COUNTY COURTHOUSE 200 S. Texas Avenue, Ste. 310 BRYAN, TEXAS 77803 FURTHER ASSURANCES Each party hereto agrees to perform any further acts and to execute and deliver any further documents which may be necessary to carry out the provisions of this Agreement. 1 I /015 SEVERABILITY In the event that any of the provisions or portions thereof, of this Agreement, are held to be unenforceable or invalid by any court of competent jurisdiction, the validity and enforceability of the remaining provisions or portions thereof shall not be affected thereby. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties hereto concerning the subject matter contained herein. There are no representations, agreements, arrangements, or understandings, oral or written, between or among the parties hereto, relating to the subject matter of the Agreements, which are not fully expressed herein. ASSIGNABILITY This Contract is not assignable by the Provider without the prior written consent of the County. DATED this/ ej day of 2008 ATTES /j/ aren McQueen, County .r Randy Sims, J ge Heal c. By: De.bie Davis, President Board of Directors Health for All, Inc. CORRECTED LEASE AGREEMENT PRECINCT 1, CONSTABLE'S OFFICE This Lease Agreement is made and executed in duplicate between SOUTHWOOD WEST, a Texas General Partnership, 4101 Texas Avenue, Suite B, Bryan, Texas 77802, as "Lessor", and BRAZOS COUNTY, TEXAS, a political subdivision of the State of Texas, tgtx a e s 7 herein called "Lessee." I. Description of Premises Lessor leases to Lessee a portion of that certain single story building, said portion to be rented shall be referred to in this lease as the demised premises, situated at 12&45; P Sue 0, College Station, County of Brazos, State of Texas, and is more particularly described on Exhibit "A" appurtenances in connection with the premises. The demised premises shall have assigned Space #140. The demised Premises shall be at least 1625 sq. ft. in size. The building is to be handicap accessible in accordance with ADA standards. II. Term The initial term of this lease shall be for a period of twelve (12) months, commencing on October 1, 2007 and terminating on September 30, 2008 (the "Initial Term"). This lease may be renewed five (5) times after the expiration of the Initial Term for a one (1) year term, each renewal term to be effective October 1 of the year of renewal. Each renewal term shall be numbered with renewal option 1 commencing on October 1, 4:0 and being numbered consecutively thereafter with renewal option commencing on October 1, 2012 and termination of September 30, 2013. Lessee shall notify Lessor in writing of its intent to renew the lease 90 days prior to the then current lease term expiring. All renewal terms shall be on the same terms and conditions set forth herein. III. Rental Lessee agrees to pay to Lessor as a fixed, minimum monthly rental for the Initial Term of this lease and all renewal terms, at such place as Lessor may from time to time designate an amount equal to $1.015 per sq. ft. of occupied space or $1,650.00. Said rent is payable in monthly installments on the first day of each month for the term of the lease. Oct 09 08 03:05p Jeff McDowell 979 846 1100 p.3 copy by registered or certified mail, postage prepaid, addressed to Lessee at the address stated herein or addresses as may from time to time be designated by Lessee in writing to Lessor. Service shall be deemed complete within three (3) days after mailing of same. Any and all notices or demands from Lessee to Lessor may be similarly served upon Lessor at the address stated herein, or at such other address as Lessor may in writing designate to Lessee. Lessor: Southwood West 4101 Texas Avenue, Suite B Bryan, Texas 77802 (979) 846-4500 Office (979) 846-9378 Fax mcdowel l (@,txcyber. cam Dated this the ATTEST: By: Karen McQueen County Clerk Lessee: Brazos County 200 S. Texas Ave., Ste. 332 Bryan, Texas 77803 (979) 361-4102 Office (979) 361-4176 Fax rsims(2ii co.brazos.tx.us day of IIS(,. LESSEE , 2008 BRAZOS COUNTY, TEXAS Randy Sim County J LESSOR SOUI'HWOOD WEST, A Texas General Partnership Title: laY r CORRECTED LEASE AGREEMENT PRECINCT 1, CONSTABLE'S OFFICE This Lease Agreement is made and executed in duplicate between SOUTHWOOD WEST, a Texas General Partnership, 4101 Texas Avenue, Suite B, Bryan, Texas 77802, as "Lessor", and BRAZOS COUNTY, TEXAS, a political subdivision of the State of Texas, 20 S T as 2 hex s ° 7 803' herein called "Lessee." I. Description of Premises Lessor leases to Lessee a portion of that certain single story building, said portion to be rented shall be referred to in this lease as the demised premises, situated at 1284 F1�u te�0, College Station, County of Brazos, State of Texas, and is more particularly described on Exhibit "A" appurtenances in connection with the premises. The demised premises shall have assigned Space #140. The demised Premises shall be at least 1625 sq. ft. in size. The building is to be handicap accessible in accordance with ADA standards. II. Term The initial term of this lease shall be for a period of twelve (12) months, commencing on October 1, 2007 and terminating on September 30, 2008 (the "Initial Term"). This lease may be renewed five (5) times after the expiration of the Initial Term for a one (1) year term, each renewal term to be effective October 1 of the year of renewal. Each renewal term shall be numbered with renewal option 1 commencing on October 1, 2A8and being numbered consecutively thereafter with renewal option 5 commencing on October 1, 2012 and termination of September 30, 2013. Lessee shall notify Lessor in writing of its intent to renew the lease 90 days prior to the then current lease term expiring. All renewal terms shall be on the same terms and conditions set forth herein. III. Rental Lessee agrees to pay to Lessor as a fixed, minimum monthly rental for the Initial Term of this lease and all renewal terms, at such place as Lessor may from time to time designate an amount equal to $1.015 per sq. ft. of occupied space or $1,650.00. Said rent is payable in monthly installments on the first day of each month for the term of the lease. 1 a IS ci Oct 09 08 03:05p Jeff McDowell 979 846 1100 p.3 copy by registered or certified mail, postage prepaid, addressed to Lessee at the address stated herein or addresses as may from time to time be designated by Lessee in writing to Lessor. Service shall be deemed complete within three (3) days after mailing of same. Any and all notices or demands from Lessee to Lessor may be similarly served upon Lessor at the address stated herein, or at such other address as Lessor may in writing designate to Lessee. Lessor: Southwood West 4101 Texas Avenue, Suite B Bryan, Texas 77802 (979) 846-4500 Office (979) 846-9378 Fax mcdowell@txcyber.com Lessee: Brazos County 200 S. Texas Ave., Ste. 332 Bryan, Texas 77803 (979) 361-4102 Office (979) 361-4176 Fax rsims(@co.brazos.tx.us Dated this the /61 day of a-t�_ ATTEST: County Clerk LESSEE 2008 BRAZOS COUNTY, TEXAS By: Randy Sim County J LESSOR SOUTHWOOD WEST, A Texas General Partnership Jeffrey L. McDowell Title: r CONTRACT FOR MEDICAL SERVICES Brazos County, a political subdivision of the State of Texas, (herein the "County") and Dr. Rany Cherian, M.D., a Licensed Medical practitioner in the State of Texas, practicing in Brazos County, Texas, (hereinafter the "Service Provider"), by this agreement and in consideration of mutual promises set forth below have agreed as follows: ARTICLE I JUVENILE SERVICES 1.01 Scope of Services The Service Provider upon referral from the Brazos County Juvenile Services (hereinafter referred to as "Juvenile Services") shall treat juvenile inmates, (hereinafter referred to as "Detainees"), that are located in the Brazos County Juvenile Detention Center (hereinafter referred to as "Detention"). Services are to include consultation with detention licensed vocational nurse (herein after referred to as "LVN") and juvenile probation officers (herein after referred to as "JPO") on duty in Detention. Consultation may be by phone or on site. Consultation is to be diagnostic in nature to determine possible medical malady and appropriate medical course of action. Also, the Service Provider will provide physical examinations and prescribe medication prescriptions as requested or deemed medically prudent, to be conducted at the Juvenile Detention Center, for children being placed in the Juvenile Boot Camp or contract placement facilities. 1.02 Procedure: JPO and LVN will routinely on a daily basis handle medical sick call in Detention except when it is beyond their expertise. When medical concerns of Detainees is beyond the ability of LVN, phone consultation with Service Provider will be initiated. If phone consultation is inadequate in both the opinions of the JPO in charge and the LVN, on site medical consultation will be requested of Service Provider. 1.03 Additional Services: Services to be provided pursuant to this Contract, but at an additional fee as set forth in Article II herein, include diagnostic testing, extended long term medical treatment programs requiring more than minor intervention, testing at the Service Provider's clinics, x-rays, lab work or emergency medical treatment in an emergency room. 1.04 Reporting Responsibilities: Phone consultation will be documented by JPO/LVN in Detainees' medical file. On site consultation will require Service Provider to provide case notes in Detainees' medical file. The Service Provider will inform JPO or LVN during consultation of the need for testing, x-rays, lab work or emergency treatment. The Service Provider will communicate in writing with Juvenile Services, the Detainee's need for follow-up treatment or referral to a medical specialist or relocation for medical treatment, which communication shall be made part of the Detainee's medical file. 1 of 7 I'S ARTICLE II FEES 2.01 Professional Fees: For the services outlined in Paragraph 1.01, the County will pay the Service Provider Seven Hundred and Fifty Dollars ($750.00), each month services are provided with a minimum of 50 consultations to occur within a given month, This Contract shall be from October 1, 2008 through September 30, 2009. Charges outside -of -Detention treatment of Detainees, as appropriate, at any clinic operated by the Service Provider, or a physician's certificate related to a mental health commitment, or treatment of an Detainee at a hospital emergency room or for any unusual diagnostic charge, laboratory charge or physical exams of Detainees, or extended treatment program made under this contract will be either billed by the Service Provider as provided below, or by the independent laboratory or facility that provides such service. 2.02 Billing: The Service Provider will submit an invoice monthly, within 15 days of the end of each contract month. The Service Provider will bill the County using a standard Invoice for Services for the monthly flat rate fee. For services not covered by the Service Provider's flat fee, the Service Provider will invoice the County using a standard Invoice for Services, showing Date of Service, Inmate Number, Test or Service Performed with itemized costs for each, and Extended Total, at prevailing prices, which shall also be stated on the bill. The County shall pay for services monthly. The Service Provider will not be responsible for invoicing nor handling any but the related paperwork needed for the orders for such independent laboratory or diagnostic tests as part of this agreement. ARTICLE III ADMINISTRATION OF CONTRACT 3.01 Transportation: If the Service Provider has assessed that a Detainee needs to be relocated from Detention for medical service of any kind or for any reason, this assessment will be relayed at the earliest possible time to the Superintendent of Detention or Director of Juvenile Services, as appropriate, so that immediate action can be taken. The Juvenile Services, as appropriate, shall be responsible for initiating any paperwork which may be needed to re -locate or transport the inmate for such treatment and for the transportation to an appropriate facility. 3.02 Access to Files: Once a Detainee has been referred to the Service Provider, the Service Provider will be allowed to have access to that Detainee's personnel and medical file. Additionally, the Service Provider will have access to the medical screening documents used by JPO and LVN to access a Detainee's medical history and potential medical concerns, if such records are not part of a Detainee's personal or medical file. A written request for such access is not required to be filed with the Juvenile Services, as appropriate. Under ordinary circumstances, presenting an inmate or Detainee for medical treatment will be evidence of the authority for access of such records by the Service Provider. 2 of 7 115 1 3.Z 3.03 Support: While on -site, the JPO or LVN shall be responsible for providing the Service Provider with any reasonable support, assistance or security that may be requested. 3.04 Patient Acceptance: The Service Provider is under no obligation to accept for medical treatment an inmate that the Service Provider deems inappropriate for treatment, however, it is not anticipated that this would ever be likely in the course of this contract. 3.05 Confidentiality The Service Provider shall comply with applicable local, State and Federal statutes, laws and regulations as well as Department administrative rules regarding confidential records or other information obtained by the Service Provider concerning persons served under this Agreement. The records and information shall be protected by the Service Provider from unauthorized disclosure. 3.06 Health Insurance Portability and Accountability Act. The Service Provider certifies that it is in compliance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) Public Law No. 104-191, 45 CFR Parts 160,162 and 164, the Social Security Act 42 U.S.C. 1320d-2 through 1320d-7, in that such Provider may not use or disclose protected health information other than as permitted or required by law and agrees to use appropriate safeguards to prevent use or disclosure of the protected health information. The Service Provider shall maintain for a minimum of six (6) years all protected health information. ARTICLE IV INSURANCE 4.01 Each party to this agreement is responsible for maintaining their own liability insurance and worker's compensation insurance, and each party will provide proof of same to the other party on request. The Service Provider shall maintain during the term of this contract a $1,000,000.00 malpractice insurance policy and a General Liability Policy of $1,000,000.00 naming Brazos County, as an additional insured. Such coverage shall be designated as primary over any coverage that Juvenile Services or Brazos County may have in force. Service Provider shall provide a Certificate of Insurance for both policies which shall provide for a fifteen (15) days advance notice to County of the cancellation of such policy. ARTICLE V INDEMNITY 5.01 The Service Provider agrees to and shall indemnify and hold harmless and defend the County, its officers, agents, and employees from and against any and all claims, losses, damages, causes of action, suits, and liability of any kind, including claims of respondent superior or vicarious liability, including all expenses of litigation, court costs, and attorney's fees, for injury to or death of any person or any breach of contract arising out of or in connection with any work done by the Service Provider pursuant to this Agreement. 3 of 7 1 I 5 ARTICLE VI INDEPENDENT CONTRACTOR 6.01 In all activities or services performed hereunder, the Service Provider is an independent contractor, and not an agent or employee of the County. The Service Provider, as an independent contractor, shall be responsible for all medical services provided and medical decisions made pursuant to the terms of this Contract. The Service Provider shall supply all materials, equipment and labor required for providing of medical services as required herein. The Service Provider shall have ultimate control over the execution of the work under this Agreement. County shall have no control over any decision, recommendation, or action taken by the Service Provider pursuant to this Contract. 6.02 Juvenile Services assumes no liability for actions of the Service Provider under this Agreement, including, but not limited to, the negligent acts and omissions of Service Provider's agents, employees and subcontractors in their performance of the Service Provider's duties as described under this Agreement. The Provider agrees to hold harmless Juvenile Services and Brazos County against any and all liability, loss, damage, cost or expenses, including attorney's fees, arising from the intentional torts, negligence or breach of contract of the Service Provider, with the exception of acts performed in conformance with an explicit, written directive of Juvenile Services. 6.03 The Service Provider may not subcontract any portion of this Agreement nor delegate any duties hereunder without prior written approval by Juvenile Services. In emergencies, the Service Provider will request approval in writing within at least (24) twenty- four hours of the use of a subcontractor to fulfill any obligations of this Agreement. ARTICLE VII LICENSING 7.01 The Service Provider is required to maintain all applicable licensing permits to practice medicine. All permits to or certification necessary to operate the Provider's clinics shall also be maintained. Copies of any applicable licenses are to be filed with Brazos County. ARTICLE VIII DEFAULT 8.01 Events of Default: The following shall be considered events of default: a. Failure to maintain license to practice medicine or any restrictions being placed upon such license by the State Board of Medicine making the providing of services hereunder impossible or difficult. b. Failure to maintain all permits and licenses necessary to keep Service Provider's clinics in operation. c. Cancellation of Service Provider's medical malpractice insurance. 4 of 7 (i Upon an event of default, the County may terminate this Contract on three (3) days written notice mailed by certified mail return receipt requested to the address listed below. ARTICLE IX MAINTENANCE AND ACCESSIBILITY OF RECORDS The Service Provider shall maintain for a minimum of five (5) years from the later of the date of final payment under this Agreement, or the expiration of this Agreement, adequate books, records and supporting documents to comply with state and local laws. The Service Provider agrees to make books, records and supporting documentation relevant to this Agreement available to authorized Juvenile Services representatives, auditors, and any other person as may be authorized by the Juvenile Services, Brazos County, the State of Texas or Federal statute. The Service Provider will cooperate fully in any such audit. Failure to maintain books, records and supporting documentation shall establish a presumption in favor of the Juvenile Services and the County for the recovery of any funds paid by Juvenile Services, Brazos County or the State under this Agreement for which adequate books, records and supporting documentation are not available to support disbursement. ARTICLE X CONFIDENTIALITY The Service Provider shall comply with applicable County, State and Federal statutes and/or regulations, State and federal regulations and Juvenile Services administrative rules regarding confidential records or other information obtained by the Service Provider concerning persons served under this Agreement. The records and information shall be protected by the Service Provider from unauthorized disclosure. ARTICLE XI RIGHT OF AUDIT AND MONITORING Juvenile Services shall monitor the Service Provider's conduct under this Agreement which may include, but shall not be limited to, reviewing records of program performance in accordance with Administrative rules, license status review, fiscal and audit review and Agreement compliance Juvenile Services may request, and Service Provider will supply, upon request, necessary information and documentation regarding transactions constituting contractual (whether a written contract is in existence or not) or other relationships, paid for with funds received hereunder. Documentation may include, but is not limited to, information regarding Service Provider's contractual agreements, identity of employees, shareholders and directors of Service Provider and any party providing services which will or may be paid for with funds received hereunder, including, but not limited to, management and consulting services rendered to Service Provider. 5 of 7 115 ARTICLE XII GENERAL PROVISIONS 9.01 Venue: The venue of this contract is Brazos County, Texas, and this contract shall be governed by and in accordance with the laws of the State of Texas. 9.02 Termination: This contract may be terminated by either party upon thirty (30) days written notice. Such notice shall be mailed return receipt requested to the non - terminating party at the addresses listed below. Juvenile Services may terminate this Agreement immediately in the event the Service Provider substantially or materially breaches the Agreement. The Service Provider shall be paid for work satisfactorily completed prior to the date of termination. 9.03 Term: The term of this contract will be for twelve (12) months beginning October 1, 2008 and shall terminate on September 30, 2009. The parties are hereby given one (1) option to renew this contract for a period of one (1) year, to follow consecutively upon expiration of the term hereof and of any renewal period, upon the same terms and conditions contained herein. Any changes in the terms or conditions will necessitate the initiation of a new contract. 9.04 Amendments This Agreement may be modified or amended at any time during its term by mutual consent of the parties, expressed in writing, and signed by the parties. 9.05 Severability If any provision of this Agreement is declared invalid, its other provisions shall not be affected thereby. 9.06 Waiver No failure of Juvenile Services to assert any right or remedy hereunder will act as a waiver of its right to assert such right or remedy at a later time nor constitute a "course of business" upon which Service Provider may rely, for the purpose of denial of such a right or remedy to Juvenile Services. 9.07 Prior Notification The Service Provider agrees to notify Juvenile Services prior to issuing public announcements or press releases concerning work done pursuant to this Agreement, or funded in whole or in part by this Agreement, and to cooperate with Juvenile Services in joint or coordinated releases of information. 9.08 Notice of Change The Service Provider shall give 30 days prior written notice to the Juvenile Services, if there is a change in the Provider's legal status, federal employer identification number (FEIN) or address. Juvenile Services reserves the right to take any and all appropriate action. The Provider agrees to hold harmless Juvenile Services for any acts or omissions by the Juvenile Services resulting from the Service Provider's failure to notify of these changes. In the event the Service Provider becomes a party to any litigation, investigation or transaction that may reasonably be considered to have a material impact on the Service Provider's ability to perform under this Agreement, the Service Provider will immediately notify Juvenile Services in writing. 6 of 7 1LS 13(p 9.09 Assignment The Service Provider understands and agrees that this Agreement may not be sold, assigned, or transferred in any manner, to include an assignment of Service Provider's rights to receive payment hereunder, and that any actual or attempted sale, assignment, or transfer without the prior written approval of Juvenile Services shall render this Agreement null, void, and of no further effect 9.10 Entire Agreement. The Service Provider And Juvenile Services understand and agree that this agreement constitutes the entire agreement between them and that no promises, terms, or conditions not recited herein or incorporated herein or referenced herein, including prior agreements or oral discussions, shall be binding upon either the provider or the department. In witness whereof, the parties hereto have caused this agreement to be executed by their duly authorized representatives. SERVICE PROVIDER BRAZOS CO TY B By: Randy : ims Cou y Judge Doug Vafice Juvenile Services / � al Cg" Date lo/iz� Date fct5 0‘ 4 /72'9 S) 130-y q4 9, 7 7 2 Bryan, Texas 77803 300 East 26th Street Bryan, Texas 77803 Date 1904 West Highway 21 Bryan, Texas 77803 7 of 7 115 137 N m a N N ' N BID TABULATION 2006-048 JANITORIAL SUPPLIES If IIf P ��aiii ii . w„ , yoyw yo, uv. Price per box GEGCO rrvue, y I N N _IVIbiAff¢ •ll 2 8 Item/Product Number Sheets roll Rolls case onele 4 o�?# QZ�ti'q R ff Z Pyp Ypq iii{{{ 4 ra 3i1-,-, Z:aho ,vf R. V,..- -alli=i88S ? �.S� Y -z2- z O An c-1 8 8 8 "g m , , N tap§ a 2 5 e $ o w N 44 P • -..“.0 B O,ws + _g g mg2�'4 $� g,„wg S g �'� z Ei ... 8 o,8.a a �'?..1-±E,.,:186,� `� gn $ m P F a g ggg.- = 30 NB I 537.6541,883.00 I NB Georgia Pad6c I GP2930P 30 NB I $32.4741,624.00 NB Georgia Pacific GP2910P 900 6 m N g 8 gg Georgia 2Pacific I3304 MK520A d 0 r re xvirc 4% 4.U5 80 80 34 547.08/917,655.00 $36.17613,564.00 NB Georgia Pacific Georgia Pacific og S1' a, 1 pp 5 sE a I-�' F g i!6. a m $ R 8 g g4 G 2520 1000 3.95x4.05 36 $4435/56870.00 NR SR a t Z m Waysau Bay nest 410 90 m m N g �fs8oJ���m 8 g �g w gV�g�2 8 I mNogN=N22g e I - M g @ Wig.. g Q€ 'og>g�m a8 0' z m m m Z zm NB NB NB 8 >8T x a ag"§ m 8 v g m a�a,gw5. E' $ io 20.3 816.6764,168.00 x 36 961.15612,230.00 �� 32.9 536.11613,542.00 8 x23880* 8 m m m 22 919.40/ 8970.00 * _N8gg� 8 NB s'g a< §* z m NB m m m CO a 8 g,g S 8 �,gL, g ."'$§ ,- g 8 mg�"a E g o,g Max MFK 200 250 o 8 8 1St01 t - 8 N 8 8L§22}7 5' 1/s 13? )I� )37 r lTiMSILIO Atli! Di a3aMYMtl :A9 MAMMA( A c- 0 y C m Cl, a 0 w 0 115 . ;,, Ho RENEWAL ACCEPTANCE By signing herewith, I acknowledge and agree to extend Annual Contract for Fire Safety Equipment inspection , in accordance with all terms and conditions previously agreed to and accepted, and with no increase in price. This includes, Fire Extnguishers, Sprinkler System, Fire Alarm Panel, Smoke Detectors, and Sensitivity Test I understand this agreement will be for the period beginning October 1, 2008, through September 30, 2009. & Security Equipment Co. Authorized Signature BRAZOS COUNTY APPROVE 9-g-ort): /74/,‘ Randy Sims, County Judge Date 115 ��� CPA Term Contract 962 -A6 -USED TIRE AND RUBBER SCRAP ... http://www.window.state.tx.us/procurement/cat page/cat_962_a6_07... • 4) Window on State Government Susan Combs Taus C omptmllcr of Public Attounts 1 of 5 962 -A6 -USED TIRE AND RUBBER SCRAP REMOVAL AND DISPOSAL/RECYCLING SERVICES 01/2007 THRU 08/2009 962-A6 For Further information contact Dana Edwards, Purchaser E at (512) 463-2563 or e-mail at Purchaser.E@cpa.state.tx.os Search Term Contracts Go I NOTE: The products listed are for the use by eligible State of Texas entities ONLY and are not for personal purchase or purchase by commercial entities. collapse all sections J expand all sections e General Contract Information GENERAL CONTRACT INFORMATION: Section 1 1.1 DESCRIPTION: Used Tire and Rubber Scrap Removal and Disposal/Recycling Services. 1.2 TYPE OF CONTRACT: Automated Firm Price 1.3 TERM OF CONTRACT: The term of this contract is January 1, 2007 through August 31, 2009. 1.4 MINIMUM ORDER: $500.00 1.5 SPOT PURCHASE OPTION: Qualified Ordering Entities have the option of using this contract or non-competitive purchase procedures for orders less than $500.00. 1.6 ZONE: This contract covers all zones in the state of Texas. 1.7 WARRANTY: Vendor shall indemnify and hold harmless the State of Texas and Qualified Ordering Entities from and against all claims, actions, suits, demands, proceedings costs, damages, and liabilities, arising out of, connected with, or resulting from services provided under this contract related to the transport, disposition, and disposal and/or recycling of waste tires and rubber debris. 1.8 CASH/EDUCTIONAL DISCOUNT: NONE 1.9 QUANTITY OR LARGE ORDER DISCOUNT: Bidders are encouraged to offer discounts for one time delivery of large single orders of items. These should be indicated beside the item being bid. These discounts will not be considered in determining the low bid. 1.10 FUNDING OUT: Any blanket purchase order (an order calling for multiple deliveries over a specified period of time and approved by CPA) is contingent upon the continued availability of appropriations. 1.11 CPA CONTRACT MANAGER: Any questions concerning this contract may be directed to: Dana L. Edwards, CTPM Texas Comptroller of Public Accounts P.O. Box 13186 Austin, TX 78711 Phone: 512.463.2563 FAX: 512.475-0851 E -Mail: Dana.Edwards@cpa.state.tx.us 1.12 ACCOUNT SET UP AND CONTRACT PURCHASE REQUISITIONS: The following are links to purchase requisitions forms: State Agencies/Universities Cooperative Purchasing Members HOW TO SET UP AN ACCOUNT: For new account set-ups, a requisition must be entered or sent to the CPA for entry to generate a purchase order to the vendor. For assistance, please contact the vendor Account Representative listed at the bottom of the contract or Dana Edwards, CTPM, CPA. CONTRACT PURCHASE REQUISITION INSTRUCTIONS: Qualified ordering entities must establish a purchase order against the contract by entering or submitting a Contract Purchase Requisition representing the closest monetary value of expected expenditures to the following: Nal 9/26/2008 11:56 AM CPA Term Contract 962 -A6 -USED TIRE AND RUBBER SCRAP ... http://www.window.state.tx.us/procurement/cat_page/cat_962_a6_07... State Agencies and Universities: Open Market Data Entry Fax No.: 512-475-0707 Cooperative Purchasing Members: Fax No: 1-800-472-5463 or 512-936-2667 EXAMPLE: You have estimated your tire/rubber scrap annual expenditures to be $5,000.00. Submit a contract purchase requisition to establish a blanket order using the designated commodity codes per vendor and include 5,000 in the quantity field. In this example, releases can be placed against the blanket order up to the maximum of $5,000. Care should be given in tracking usage so as not to exceed the amount. 962-84-21994-4 for Liberty Tire Recycling, Inc. Designate the beginning and end dates (aligning end date with the term of the 962-A6 Contract) on each purchase order by using CPA Term Contract Clause 38. The requested end date cannot extend past the term of the 962-A6 contract. Clause 38: SERVICE PERIOD OF PURCHASE ORDER FOR CONTRACT NO. 962-A6 - USED TIRE/RUBBER SCRAP REMOVAL/DISPOSAL START DATE: END DATE: Questions concerning processing procedures for Contract Purchase Requisitions should be directed to the following: Co -Operative Purchasing Members 512-463-3368. 1.13 PURCHASE ORDERS: Only contract purchase orders issued by the CPA automated contract purchasing system are eligible for contract pricing. Prior to beginning services, the awarded vendor(s) must require a copy of the CPA purchase order from ordering entity. Purchase Order quantities/amounts designated for removal are estimates only and no guarantee of any minimum or maximum purchase is made or implied. Ordering entities should take care in tracking usage so as not to exceed the estimated amount reflected on the purchase order. A Purchase Order Change Notice may be used to increase/decrease the amount during the period designated for the services. The Purchase Order Change Notice form can be located as the following link: Purchase Order Change ...,,...,._ All blanket orders shall terminate upon the expiration date of contract 962-A6, or the expiration date shown on the blanket order, whichever is earlier. Section 2 Special Instructions and Conditions 2.1 INSURANCE: CPA is responsible for maintaining in the contract file the required insurance from each vendor. The required coverage must remain in effect through the entire term of this contract. Required insurance is as follows: A. Worker's Compensation and Employers' Liability coverage with limits consistent with statutory benefits outlined in the Texas Workers' Compensation Act (Art. 8308-1.01 et seq. Tex. Rev. Civ. Stat.) and minimum policy limits for employers Liability of $500,000. B. Commercial General Liability with a combined single limit of $500,000 per occurrence for bodily injury and property damage and a combined single limit of $1,000,000 per occurrence. The policy shall contain the following provisions: 1. Blanket contractual liability coverage for liability assumed under the contract. 2. Independent Contractors coverage. 3. Dishonesty Bond, Minimum $5,000.00 4. Cargo Minimum $100,000.00 C. Business Automobile Liability Insurance for all owned, non -owned and hired vehicles with a minimum combined single limit of $1,000,000 per occurrence for bodily injury and property damage. Alternate acceptable limits are $500,000 bodily injury per person, $1,000,000 bodily injury per occurrence and at least $250,000 property damage liability per accident. The policy shall contain the following endorsement in favor of the TBPC. 1. Wavier of Subrogation endorsement. 2. 30 -Day Notice of Cancellation endorsement. 3. Additional Insured endorsement. D. Umbrella Liability Coverage with limits not less than $1,000,000 per occurrence for bodily injury and property damage. E. The awarded vendors shall provide the CPA a copy of the insurance certificate within 30 days of Notice of Award. 2 of 5 /5 )L/3 9/26/2008 11:56 AM CPA Term Contract 962 -A6 -USED TIRE AND RUBBER SCRAP ... http://www.window.state.tx.us/procurement/cat_page/cat_ 962_a6_O7... F. It shall be the responsibility of the awarded vendors to insure that any and all subcontractors comply with the same insurance requirements referenced above. Section 3 SCOPE OF SERVICES 3.1 SERVICE REQUIREMENTS: Pick up, removal, transportation and disposition of waste tires and any other type(s) of rubber debris (both herein referred to as waste material) accumulated by Texas state agencies and other qualified ordering entities. 3.2 VENDOR PERFORMANCE REQIREMENTS: Vendor shall: A. Load waste materials from agency stockpiles into transport vehicles. B. Remove all water from the inside of tire casings and rubber debris prior to loading. C. Transport, dispose of and/or recycle all waste material taken into custody. D. Complete each service request within twenty calendar days from the date of the ordering agencys notification, unless otherwise mutually agreed upon, in writing, with the ordering agency. E. Obtain and maintain any permits and licenses required for performance of the specified services. F. Furnish all labor (unless otherwise specified), material, equipment and supplies necessary to execute the specified services. G. Be solely responsible and liable for the safety of vendor employees and subcontractors performing any duties under the terms of this contract. 3.3 STOCKPILE COMPOSITION: A. Stockpiles will consist of waste tires and rubber debris only. B. Ordering entities will be responsible for separating any non -rubber materials from stockpiles. 3.4 STORAGE RECEPTACLES: A. Storage receptacles must be mutually agreed upon, in writing, between the vendor(s) and the ordering entity after the issuance of a TBPC Purchase Order. B. The agreement will include the size and type of receptacles, such as trailers or roll -off dumpsters. C. Vendor(s) shall place the receptacles in an area designated by the ordering entity. D. Vendor shall be solely responsible for the security and maintenance of all storage receptacles. E. Reimbursement will NOT be made to the vendor for any expense related to the installation, removal maintenance, theft, or use of storage receptacles. F. Vendor will remove storage receptacles from agency specified areas, within fourteen (14) calendar days after written notification from the ordering entity. G. Vendor(s) will only be responsible for emptying, transporting, disposing of and/or recycling the waste material. If the ordering entity has not requested that storage receptacles be left on its premises, then the vendor will not be respsonsible for the loading of waste material into storage receptacles. 3.5 LOAD CONTAINMENT: All vehicles used in the transport of waste materials shall be equipped with apparatus that prevents the vehicles contents from blowing or spilling from the vehicle, as a result of vehicle movement or exposure to weather elements. 3.6 DISPOSITION AND RECYCLING: The disposition and recycling of all waste materials collected shall be in compliance with: A. Texas Administrative Code, Title 30, Part 1, Chapter 328 B. Texas Administrative Code, Title 30, Part 1, Chapter 330 C. Texas Health 5 Safety Code, Chapter 361, Solid Waste Disposal Act D. All federal laws, state laws, local laws, regulations, and ordinances, not specifically mentioned but applicable to the disposition and recycling of waste materials. 3.9 WEIGHT MEASUREMENT: A. The waste material removed shall be weighed gross and net weight of transport vehicle, on a public scale bearing a current and valid Texas Department of Agriculture Weights and Measures approval seal. 1. Gross weight is defined as the total weight of the transport vehicle, with all of the vehicles equipment, passengers, driver, and the waste material payload. 2. Net weight is defined as the total weight of the transport vehicle, with all of the vehicles equipment, passengers, driver, and without the waste material payload. B. Weight measurement shall be conducted at the vendors expense. C. At the option of the ordering entity, weight measurement shall be conducted in the presence of an ordering entity's representative. 3.10 INVOICES: A. Invoices shall be submitted no more than once a month and no less than 3 of 5 115 144 9/26/2008 11:56 AM CPA Term Contract 962 -A6 -USED TIRE AND RUBBER SCRAP ... http://www.window.state.tx.us/procurement/cat_page/cat_962_a6_O7... every three (3) months. B. Invoice prices shall correspond to the appropriate unit prices shown in the 962-A6 contract, and shall correspond to the weight derived by deducting the net weight from the gross weight. C. Copies of certified weight ticket(s), marked with the name and address of the pick up location, shall be submitted with each invoice and shall designate gross and net weights. D. Invoices shall be itemized to include the name of the ordering entity, address of location serviced, date of material collection, weight collected, purchase order and requisition number. E. INVOICE CORRECTIONS: Ordering entities shall return any invoices for correction of billing errors without prejudice. Under no circumstances should a billing discrepancy not be resolved within 15 calendar days. 3.11 SUBCONTRACTOR(S): A. Any subcontractor(s) utilized by the vendor shall comply with all terms and conditions of the contract. B. Vendor shall notify ordering entities within seven (7) calendar days, prior to the commencement of service, if a subcontractor will be used, and shall identify the business name of the subcontractor to be utilized. 3.12 CONTRACT TERMINATION: This contract may be terminated under the following conditions: For failure to perform, the state shall be entitled to terminate the contract immediately upon delivery of written notice of such failure. Failure to perform shall be deemed to have occurred if during any thirty day period, default in pickups exceeds 5% of total shipments by any one qualified ordering entity or by all qualified ordering entities as a whole. All waste material in possession of the vendor(s) at the time of cancellation shall be disposed of as if a contract were in force. ZONE MAP AVAIT.ARLE AT THE FOLLOWING LINK: httc:www.window.st.ate.tm.us/nro,7urement/tools;proc frms;c.,ne-ap VENDOR: LIBERTY TIRE RECYCLING, LLC 962-84-21994-4 ENVIRONMENTALLY FRIENDLY ZONE 1 1. LIGHT DUTY PASSENGER TYPE TIRES, RANGE 3.4/5 THROUGH 235/75R15 $ 1.75 EA 2. LIGHT DUTY TRUCK TYPE TIRES, RANGE 3.4/5 THROUGH 22.5/70R19.5 $ 3.25 EA 3. HEAVY DUTY TRUCK TYPE TIRES, RANGE 10.OOR X 20 THROUGH 12.OOR X 22.5 $ 9.00 EA 4. TRACTOR MOTOR GRADER TYPE TIRES, RANGE 14.00/24 THROUGH 18.4 X 42 $40.00 EA 5. REMOVE TIRES FROM RIMS. $ 5.00 EA 6. MIXED TIRES AND RUBBER DEBRIS COLLECTED $ 0.10 LB. ZONE 2 1. LIGHT DUTY PASSENGER TYPE TIRES, RANGE 3.4/5 THROUGH 235/75R15 $ 1.75 EA 2. LIGHT DUTY TRUCK TYPE TIRES, RANGE 3.4/5 THROUGH 22.5/70R19.5 $ 3.25 EA 3. HEAVY DUTY TRUCK TYPE TIRES, RANGE 10.OOR X 20 THROUGH 12.OOR X 22.5 $ 9.00 EA 4. TRACTOR MOTOR GRADER TYPE TIRES, RANGE 14.00/24 THROUGH 18.4 X 42 5. REMOVE TIRES FROM RIMS. 6. MIXED TIRES AND RUBBER DEBRIS COLLECTED $40.00 EA $ 5.00 EA $ 0.10 LB. ZONE 3 1. LIGHT DUTY PASSENGER TYPE TIRES, RANGE 3.4/5 THROUGH 235/75R15 $ 1.75 EA 2. LIGHT DUTY TRUCK TYPE TIRES, RANGE 3.4/5 THROUGH 22.5/70R19.5 $ 3.25 EA 3. HEAVY DUTY TRUCK TYPE TIRES, RANGE 10.OOR X 20 THROUGH 12.OOR X 22.5 $ 9.00 EA 4. TRACTOR MOTOR GRADER TYPE TIRES, RANGE 14.00/24 THROUGH 18.4 X 42 $40.00 EA 5. REMOVE TIRES FROM RIMS. $ 5.00 EA 6. MIXED TIRES AND RUBBER DEBRIS COLLECTED $ 0.10 LB. 4 of 5 9/26/2008 11:56 AM CPA Term Contract 962 -A6 -USED TIRE AND RUBBER SCRAP ... http://www.window.state.tx.us/procurement/cat_page/cat_962_a6_07... ZONE 4 1. LIGHT DUTY PASSENGER TYPE TIRES, RANGE 3.4/5 THROUGH 235/75R15 $ 1.50 EA 2. LIGHT DUTY TRUCK TYPE TIRES, RANGE 3.4/5 THROUGH 22.5/70R19.5 $ 3.00 EA 3. HEAVY DUTY TRUCK TYPE TIRES, RANGE 10.OOR X 20 THROUGH 12.OOR X 22.5 $ 7.00 EA 4. TRACTOR MOTOR GRADER TYPE TIRES, RANGE 14.00/24 THROUGH 18.4 X 42 $35.00 EA 5. REMOVE TIRES FROM RIMS. $ 5.00 EA 6. MIXED TIRES AND RUBBER DEBRIS COLLECTED $ 0.093 LB. ZONE 5 1. LIGHT DUTY PASSENGER TYPE TIRES, RANGE 3.4/5 THROUGH 235/75R15 $ 1.50 EA 2. LIGHT DUTY TRUCK TYPE TIRES, RANGE 3.4/5 THROUGH 22.5/70R19.5 $ 3.00 EA 3. HEAVY DUTY TRUCK TYPE TIRES, RANGE 10.OOR X 20 THROUGH 12.OOR X 22.5 $ 7.00 EA 4 TRACTOR MOTOR GRADER TYPE TIRES, RANGE 14.00/24 THROUGH 18.4 X 42 $35.00 EA 5 REMOVE TIRES FROM RIMS. $ 5.00 EA 6. MIXED TIRES AND RUBBER DEBRIS COLLECTED $ 0.093 LB. o Automated Term Contract details ■ COLLECTION SERVICES, USED TIRES, WHOLE NIGP 96284210000 5 of 5 Vendor Number: 76954 LIBERTY TIRE RECYCLING LLC 962-84-21994-4 EA LIBERTY TIRE, EXPENDITURE QUANTITY NOT TO EXCEED DESIGNATED DOLLAR AMOUNT ($1.00 TO ?) PER CONTRACT YEAR OR PERIOD DESIGNATED BY ORDERING ENTITY. -ENVIRONMENTALLY FRIENDLY o Contract Vendor List Contract Vendor List 962-A6 01/2007 THRU 08/2009 76954 1-20-402-3461-4 LIBERTY TIRE RECYCLING LLC ATTN: MR KEVIN MARTINOLICH 5302 WADE ROAD BAYTOWN TX 77521-9745 KEVIN MARTINOLICH Phone 281-424-4011 Fax 281 424-3882 e—mail KMARTINOLICH@LIBERTYTIRE. COM 1.00 Texas Online Statewide Search from the Texas State Library State Link Policy Texas Homeland Security Susan Combs, Texas Comptroller • Window on State Government • Contact Us Privacy and Security Policy Accessibility Policy Link Policy Public Information Act Compact with Texans 1/6 9/26/2008 11:56 AM Annual Contract Elevator Maintenance 10/01/06 - 09/30/07 Elevator Tech Svs NO RESPONSE Schlindler Elevator Corp 0 m O z Thyssen Krupp $570.00 cri Elevator Transportation Services NO RESPONSE Kone Elevators CD O a C ER O 0 DESCRIPTION Provide maintenance for three (3) elevators located in the Courthouse. (3) three elevators located it APPROVAL TO AWARD TO Thysen Krupp: 115 )147 w O tyler TECHNOLOGIES Tyler Technologies, Inc. 6500 International Parkway, Ste. 2000 Plano, TX 75093 Tel: 972.713.3770 Fax: 972.713.3777 www.tyler-tsg.com UniVerse Software Maintenance Response Form October 3, 2008 Eric Caldwell Brazos County Information Technology 205 East 27th Street Bryan, TX 77803 Dear Eric: Our records indicate that software maintenance for the following IBM UniVerse user licenses is due to expire on October 31, 2008. 190 UniVerse user licenses — Brazos County s/n 20409224 Please indicate your decision to renew or discontinue UniVerse maintenance below and fax this document along with a copy of your purchase order to 972-713-3778 or mail it in the enclosed postage paid envelope prior to the expiration date above. Retain a copy for your records. ❑ Renew IBM UniVerse software maintenance on the license above for one year, at the cost of $71.65 per user, a total $13,613.50. ❑ Do not renew UniVerse software maintenance. I plan to renew maintenance directly with IBM, without involving Tyler Technologies. O Do not renew UniVerse software maintenance for the above listed user licenses. I understand that IBM will not issue UniVerse •ftwa - • • ades without current maintenance and reinstatement of lapse maint - i fbject ' additional fees. Authorized Signature itle: Print Name (If different than letter recipient): ? /t/ D a; 5 Call me at 800-966-6999 or email iennifer.keltner@tvlertech.com if you have any questions about UniVerse maintenance or the renewal quote above. Sincerely, Jennifer Ker Purchasing .9/11 tyler works. Ser ice-now.com IT Service Maragement Or Demand Pricing Valid Until I November 15, 2008 I Subscription License Agreement Order Form Attachment A Customer Name Address Suite Ci State / Province Zip / Postal Code Country Website Brazos County Texas 205 E. 27th Street Purchaser Contact Name Title Bronius Motekaitis Senior Systems Analyst B an TX 7703 USA Phone http://co.brazos.tx.us Phone Email Purchase Order # 979.361.4688 bmotekaitis • co.brazos.tx.us Please provide 15306CJ Reference Contract Number Subscription Service Anniversary Dates Start Date November 1, 2008 Term 12 months End Date October 31, 2009 Description of Services Subscription Services Number of Process Users Price / Process User / Month Term (Months) Annual Subscription Fee Total Subscription Fee Service-now.com Custom Edition • Incident Management • Change Management • Configuration Management • Asset Management • Service Catalog • SLA Management • Knowledge Management • Employee Self Service • Reporting /OLAP 20 $39 12 $9,360 $9,360 Grand Total $9,360 Invoice Schedule Service First Year Annual Subscription Fees Payment Terms Due upon receipt If Customer's payment process requires the issuance of a Purchase Order (PO), please submit to finance(o)_service-now.com fifteen (15) days prior to the first invoice date. Invoice Date November 1, 2008 Amount $9,360 Conditions and Notes Subscription Services: 1. Terms and conditions of the Subscription License Agreement (Service -now 2. Payments to be made annually in advance. 3. A secure hosted infrastructure running on MySQL is included in the Annual .com #15306CJ) prevail. Subscription License Fee Service-now.com, Inc. 120 S. Sierra Avenue Solana Beach, CA 92075 (858) 720-0477 IS !4.9 Subscription License Agreement Order Form Page 1 4. Unlimited Customer Support is included in the Annual Subscription License Fee. 5. All System upgrades are to be performed by Service-now.com and are included in the Annual Subscription License Fee Brazos County Signature Name Title Date Service-now.com, Inc. Signature 5// �Pa s CO' Iry /e//C'e Service-now.com, Inc. 120 S. Sierra Avenue Solana Beach, CA 92075 (858) 720-0477 Name Title Date 115 1sO Andrew Chedrick Chief Financial Officer Subscription License Agreement Order Form Page 2 The State of Texas, County of BRAZOS We, the undersigned, as County Commissioners within and for Brazos County, and the Honorable Randy Sims, County Judge of Brazos County, constituting the entire Commissioners' Court of Brazos County, during a regular meeting of said Court have examined the foregoing report and have caused an order to be entered upon the Minutes of the Commissioners' Court of Brazos County approving said Report as presented and submitted as true and correct by Kay Hamilton, Treasurer of Brazos County, as provided for in the Revised Statutes of the State of Texas. (Texas Local Government Code, 114.026) Witness my hand this /-day of A.D. 2008 Karen McQueen County Clerk, County of BRAZOS, State of Texas Examined and approved in open Commissioners' Court this //t1--- day of Randy Sims ounty Judge Lloyd Wassermann, Commissioner Precinct #1 Duane Peters, Commissioner Precinct #2 Kenny Mallard, issioner Precinct #3 I arey Cau e , Commissioner P ecin • 4 Treasurer's Report for the MONTH of AUGUST 2008 f IS 151 O a UI to Q I- F 00 0 O N y 4 I 99,965,187.64 I 6/31/2008 31,917,278.07 V' OJ •--� n. O 01 NCO N N. N CO LA co N. N. N VD O M O M IA kr3 ON M CO Itl M 19,501.37 450,919.38 15,843.49 27,295.02 55,302.64 M to N. LO N. 01 01 N .-1 67.24 73,767.72 CO CO N.N. CO N. ,� .y ti .io (48 310 22 35 CAO 7 9 (34,840.40) UI , U L O 53,525,207.821 N O M 2,409,445.647 O O lA M O In h VO' 1,432,773.88 859,555.28 579,233.76 283,086.72 '97,159,534.99 INVESTED 2,314,949.59 2,314,949.59 ': O1 I V' 34,232,227.66 »3 O n N. 0 01 276,858.18 M O 1,1 M M CO LAOl m LA .a M 450,919.38 1 15,843.49 27,295.02 55,302.64 209,751.73 11,957.66 67.24 73,767.72 17,680.78 114.451.78 N - M m v 35 649.79 (34,840.40) M N' LA tO ' 53,525,207.82 139,123.64 2,409,445.64 37,507.00 O O ..4 , M OV / J.00 859,555.28 99,474,484.58 7 Qnr Gr7 Cr 102,280,137.23 DISBURSED UOI Cr; OJ O1 O LID in 01 N. CO1 CA l0 Owl O• ' O1 01 N UI ' ry O .-1 C ' a a r 4,378.28 1037444 CO In W CO - 1,//5.30 J CJ J O 1 O : N C3 N. L!1 CO LA N N. LA t0 V IN N N N .-1 O CO V' 7 LD fh V LA. UI LA 'r ^ N O 00 O - ' tD 01 01 ltl N. N N V' N N. M M O N. N 01 UI ' 01 N O t0 0 M II) f"1 V' UUO LOA N. t0 N CO .4 .-I I.O,-ii Cr_ LO M N. N) V1 COM:. O M , .,-- O1 V a'. Lr . � n 01.. c yD ' O SUB -TOTAL 41,215,927.11 2 784 754 93 906,362.03 71 1R7 77 1 CO L.0 J.01001 CO N. 1 LA CO 1 co 01 i t0 N N. CO N M ON. LA 03 CC co CC LA C N 455,297.66 88888(17n 7n coM ' n LO N) O 0011 NO N Jo,U/ /.7Y 214544 , .40 14,757.66 7.1 S4 74 1. I M I O I fh N. 66,193.53 114,604.04 117,633.42 I CT tO N) M CO , •fh O M - l0 M N O CO ' 01s. LA ttCC N. o-iN N O 0` U- Ii �'C7T GCT . 1 1 CO ' CO 1 01 101 N N N. CO V' N CC CC N. ' 0' CO CO 6 N N O i 2,586,321.74 764,984.19 666,625.38 J.J.U,1/45.53.S9 5.977.194.76 INVESTED TEXPOOL INTEREST - August 4,489.40 Z N. O 0 Z 2,853,570.07 4,762.31 91,592.51 121.74 984.25 4,428.50 o O CO O O N O CO O N .-L U3 tO Ni M n 7,865.00 900.15 1 53'1 17 N N 01 n M 565.80 5.41 625.39 AA ,,, OA ttO 35,383.99 1 01 01 O ' O O N CO CO N. O .-' .--I M O In N N -U - 01 O1 LO O - 439,669.37 M M N 0 M 0011 coPI M -I 01 . 180,372.41 6`082 60517 ' 28,652.16 nqa CASH BALANCE 7/31/2008 38,357,867.64 2,779,992.62 814,769.52 71,065.48 275,873.93 378,558.86 O 111 LA LA O O M 0{1 447,900.05 590,408.34 26,814.38 26,394.87 56,544.82 1 210,755.19 t0 In CO CO 0, .. .4 Ni- . O 01 CO t0 .Qt-' N co N) N. N CO M cr co. N) - BL,249.43 35,588.82 (13,593.421 O CO v N. ' 53,448,646.71 LO N .y M 2,919,942.39 92,882.24 37,709.23 V' OO OUO 592,929.41 608,013.69 486,252.97 104.085 739.2 5,948,5:12.-60 1,......_ __ -FUND NUMBER & NAME 11UU - HU I EL OCCUPANCY TAX 1200 - STATE LATERAL ROAD 1300 - UNCLAIMED FUNDS 1500 - LAW LIBRARY 1700 - ALTERNATIVE DISPUTE RESOLUTION 1800 - LEOSE FUND 1900- COUNTY KLCORDS MANAGEMENT 2000 - COUNTY CLERK MGMT.FUND 21UU - TIME PAYMENT FUND 2200 - COURTHOUSE SECURITY FUND 2201 - JUSTICE COURT SECURITY FUND 2300 - DISTRICT CLERK MANAGEMENT FUND 12400 - JUSTICE @ PEACE - TECHNOLOGY FUND 2500 - SPECIAL FORFEITURE FUND 2600 - D/A HOT CHECK COLLECT FEES 2/00 - BAIL BOND BOARD FEES 2800 - VOTER REGISTRATION 2900 - VIT INTEREST FUND 3000 - COUNTY GRANTS "i1nn-MPn RAT! cnInv g f f C 3202 - BRAZOS COUNTY SIU 3500- PRIMARY ELECTION SERVICES 4205- CERTS OF OBLIGATION 4308- JAIL EXPANSION 2007 4400 - JUDICIAL SOFTWARE FUND 4500- GEN.PERMANENT IMPV. Z LL to = J 0< r 4800 - C.O. ISSUE 2003 1904 - C.O. ISSUE 2004 1000 - HEALTH 8). LIFE INSURANCE )UUU - PAYROLL 1100 - HEALTH DEPARTMENT 1700 - COMMUNITY SUPERVISION TTL.OF.ACCTSIN POOL 100 GEN.OBLIG.DEBT SVC. . -. W1 0,I 01i p�. v::: 0 J N A H C C 0 U 0 N