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Home My WebLink About2008-09-12-4:00PM-SPECIAL CALLED SESSIONA~ ti OF T Ste' F~ v F ~ of ~o yTY O F ~¢P BRAZOS COUNTY /J ` BRYAN, TEXAS s~ NOTICE OF SPECIAL CALLED SESSION AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT WILL MEET IN A SPECIAL CALLED SESSION ON FRIDAY 12 SEPTEMBER 2008 AT 4:00 P_M_ IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVENUE, SUITE 106, BRYAN, TEX.~S_ 1. Call To Order Consider and take action on agenda items 2 - So 2_ Request from Juvenile Services £or permission to transfer $47,560.00 to pay for the proposed improvements to the portable buildings. 3. Budget Amendment 07/08-46.1 tl- 07/08-46-3- 4- Change Order No_ 2 in the amount o£ $47,560.00 to Greenway Constructors, Inc. for the addition o£ the exterior work on the portable buildings at the Juvenile Justice Center_ 5_ Payment of Claims. 6_ Adjourn This County AdminisVation Building is handicap access iblc. Handicap parking spaces are available. Any rnqucst for sign interpretive sorvicns must bn made two working days before the mnnting. To make arrangnmcnts, please call C979j 361-4102 OtHcs of the Qounty Judges • 200 South Texas Ave. • Sulta 332 • Bryan, Texas 77803 Fax: (979) 361 ~ 503 tires ~C$ r BRAZOS COUNTY BRYAN, TEXAS NOTICE OF SPECIAL CALLED SESSION AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT WILL MEET IN A SPECIAL CALLED SESSION ON FRIDAY 12 SEPTEMBER 2008 AT 4:00 P.M. IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVENUE, SUITE 106, BRYAN, TEXAS. 1. Call To Order Consider and take action on agenda items 2 - 5: 2. Request from Juvenile Services for permission to transfer $47,560.00 to pay for the proposed improvements to the portable buildings. 3. Budget Amendment 07/08-46.1 thru 07/08-46.3. 4. Change Order No. 2 in the amount of $47,560.00 to Greenway Constructors, Inc. for the addition of the exterior work on the portable buildings at the Juvenile Justice Center. 5. Payment of Claims. 6. Adjourn The County Administration Building is handicap accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102 Office of the County Judge . 200 South Texas Ave. . Suite 332 • Bryan, Texas 77803 • Fax: (979) 361-4503 IIR q&q COMMISSIONERS' COURT SPECIAL MEETING SEPTEMBER 12, 2008 A special meeting of the Commissioners' Court of Brazos County, Texas was held in Commissioners Courtroom in the County Administration Building in Bryan, Brazos County, Texas, beginning at 4:00 p.m. on Friday, September 12, 2008 with the following members of the Court present: Randy Sims, County Judge, Absent; Lloyd Wassermann, Commissioner of Precinct 1; Duane Peters, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3, Absent; Carey Cauley, Jr., Commissioner of Precinct 4, Presiding; Karen McQueen, County Clerk, Absent. The attached sheet contains the names of the citizens and officials that were in attendance. Commissioner Cauley proceeded to consider a request from Juvenile Services for permission to transfer $47,560.00 to pay for the proposed improvements to the portable buildings. On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to approve the request. The Court next considered Budget Amendment #07/08-46.1 through 46.3 that would transfer funds to the Capital Improvement Fund from Contingency (2), and reallocate funds Vol t l ~k Page X70 Commissioners Court meeting September 12, 2008 2 for Capital Improvement Fund. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the budget amendments as submitted, a copy of which is attached hereto. The Court next considered Change Order No. 2 in the amount of $47,560 to Greenway Constructors, Inc. for the addition of the exterior work on the portable buildings at the Juvenile Justice Center. Commissioner Peters informed the Court that he had spoken with Steve Byre with Greenway Constructors about building a covered walkway. This would only save the County $1,100.00. Commissioner Peters asked the Court to approve Change Order No. 2, to be contingent on the approval of the County Judge when he returns. On motion by Commissioner Wassermann, seconded by Commissioner Peters, the Court voted unanimously to approve Change Order No. 2 contingent on what the County Judge decides upon his return. A copy is attached. The Court next considered the following Claims as submitted by the County Treasurer for payment: 7053992 through 7054005 On motion by Commissioner Peters, seconded by Commissioner, Cauley, the Court voted unanimously to approve the Claims as submitted. Vol l (o~ Page 0:11 Commissioners Court meeting September 12, 2008 3 Commissioner Peters announced that the next Tuesday night meeting of Commissioners Court will be held in the Commissioners Courtroom in the Administration Building. The room in the Brazos Center that is normally used for the meeting is booked for that evening. There being no further business to come before the Court, the meeting was adjourned. Vol 11 9\ Page a .7 BRAZOS COUNTY COMMISSIONERS COURT MEETING ON 2008 AT =vv Name (PLEASE PRINT) Organization/Department T 7 _ Iii ~ !I - d I ~rC f, f 4,~~vl VAL" c- l 19, 'D,~7 3 The foregoing minutes of the Commissioners Court meeting held September 12, 2008 have been examined and are approved in open Court this the day of pU~ - 2008, in Bryan, Brazos C,punty, Texts. Randy Judge Lloyd assermann Commissioner, Precinct 1 Duane Peters Commissioner, Precinct 2 f C rey Ca 1 y, Jr. Commissi ner, Precinct 4 Attest: Karen McQueen County Clerk Kenny Mallard Commissioner, recinct Vol I I A Page o,~ 4 BRAZOS COUNTY JUVENILE SERVICES DEPARTMENT R. J. Holmgreen Brazos County Juvenile Justice Center 1904 West SH 21, Bryan, TX 77803 Phone: (979) 823-3544; Fax: (979) 823-4211 47 2~ Doug Vance, PhD, Director Collin A. Coker, Assistant Director FROM: Collin Coker DATE: September 8, 2008 RE: Greenway Construction Inc. Proposed Bid We respectfully request the transfer of the below funds, in the amount of $47,560, in order to pay for the proposed improvements to the portable buildings. Division Account Department Amount 63000500 80101002 Computer Wiring/Equipment $22,000 Y-- 63000500 80720000 Security System $20,000 63000500 67203000 Computer/Monitors $5,560 Total for Improvements: $47,560 LAJ~ (YY ~ 5v0- 8 ~t o t o 0 2 e 3 oav 4,Le APPROVED: Carey C uley, Jr. for date Randy ims, County Judg 1 JC' BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2007-2008 BUDGET YEAR NO. 07/08-46.1 thru 07/08-46.3 On this the 12th day of September 2008 at a regular meeting of the Commissioners' Court, the following members were present: Randy Sims, County Judge, Presiding Lloyd Wassermann, Commissioner, Precinct 1 E. Duane Peters, Commissioner, Precinct 2 G. Kenny Mallard, Commissioner, Precinct 3 Carey Cauley, Jr., Commissioner, Precinct 4 Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 12 September 2008 the Court heard and approved a budget amendment for the 2007-2008 budget year for Brazos County, Texas; and WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 11 September 2007, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 12th day of September 2008. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. Copies: County Auditor County Treasurer County Budget Officer Commissioners' Court Minutes Original: County Clerk's Office and attached to the original budget BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 07/08 - 46.1 9/12/2nnR FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 11001500 61130000 CR Contingency 10,384.00 0100 91110000 DR Transfer to Capital Improvements 10,384.00 4500 49028000 CR Transfer from General Fund 10,384.00 4500 63000500 80101002 DR Buildin Renov - Portable Buildings 10,384.00 Capital Improvement Fund To provide additional funding for the remodel ing of the portable buildings at Juvenile Services. Approved b Commissioners Court on Friday, August 22, 2008. IaJ7 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 07/08 - 46.2 9/12/2008 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 4500 63000500 80720000 CR Security System 20,000.00 4500 63000500 67203000 CR Computer/Monitor 5,560.00 4500 63000500 80101002 DR Building Renov - Portable Buildings 25,560.00 Ca ital Improvement Fund To provide additional funding for the remodeling of the portable buildings at Juvenile Services. This will fund change order No. 2. Prepared by: ifj, Date: 8/9/2008 Department Approval Date " ounty j4 e A O /,z y:< proval Date i BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 07/08 - 46.3 9/12/2008 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 11001500 61130000 CR Contingency 5,400.00 0100 91110000 DR Transfer to Capital Improvements 5,400.00 4500 49028000 CR Transfer from General Fund 5,400.00 4500 63000500 80101002 DR Buildin Renov - Portable Buildings 5,400.00 Ca ital Improvement Fund To provide additional funding for the remodel ing of the portable buildings at Juvenile Services. The unexpended funding for computer wirin .e ui ment was identified to be used to fund change order no. 2. However additional costs for computer related equipment for the renovation of the portable buildings were identified. This is to fund those costs identified b the Information Technology Department. m'' a~q Document G701 2001 Change Order PROJECT (Name and address): CHANGE ORDER NUMBER: 002 OWNER: Brazos County Juvenille Justice Center DATE: September 8, 2008 ARCHITECT: ❑ 1904 Hwy 21 W Bryan, Texas 77803 CONTRACTOR: ❑ TO CONTRACTOR (Name and address): ARCHITECT'S PROJECT NUMBER: FIELD: ❑ Greenway Constructors, Inc. CONTRACT DATE: July 14, 2008 P.O. Box 11184 CONTRACT FOR: General Construction OTHER: ❑ College Station, Texas 77842-1184 THE CONTRACT IS CHANGED AS FOLLOWS: (Include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives) The original Contract Sum was $ 133,900.00 The net change by previously authorized Change Orders $ 10,384.00 The Contract Sum prior to this Change Order was $ 144,284.00 The Contract Sum will be increased by this Change Order in the amount of $ 47,560.00 The new Contract Sum including this Change Order will be $ 191,844.00 The Contract Time will be increased by Ten ( 25 ) days. The date of Substantial Completion as of the date of this Change Order therefore is 95 days from date of permanent power. NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. Greenway Constructors, Inc. Brazos County ARCHITECT (Firm name) CONTRACTOR (Firm name) OWNER (Firm name) P.O. Box 1 4, CS Tx 77842- 84 300 East 26`n St., Bryan, Tx 77803 ADDRESS ADDR AD BY (Signature) BY (Signs ) BY Signatur Stephen P. Byrne, President County Jud Randy Sims (Typed name) (Typed name) (Typed name) 09/08/08 ~iI DATE DATE DATE AIA Document G701 TM - 2001. Copyright ® 1979, 1987, 2000 and 2001 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 20:07:17 on 09/08/2008 under Order No.1000358556_1 which expires on 6/2/2009, and is not for resale. I i-. KIM- (1639741472) 11~ ago Greenway Constructors 10L i I -11L Incorporated General Contractors and Constnxtion Managers August 31, 2008 Judge Randy Sims Brazos County 300 East 26a' Street Bryan, Texas 77803 RE: Juvenile Justice Facility 1904 Highway 21 W Bryan, Texas Dear Judge Sims: We have been requested to provide an estimate of exterior work needed to complete the Juvenile Justice Facility. The additional items of work are enumerated below along with the cost to complete these items: 1. Rebuild ramps and steps on the two (2) front entrances and the two (2) rear entrances to the Academy Building and the Training Building. The cost to remove the existing substandard ramps to the buildings and the replacement of all four (4) of these units will cost Thirteen Thousand Four Hundred and No/100 Dollars ($13,400.00). 2. Provide a new aluminum covered walkway from both buildings to the street at the new installed sidewalk 3" steel posts and full gutter. The additional cost for this work is Nine Thousand Nine Hundred Ninety Eight and No/ 100 Dollars ($9,980.00). 3. Pressure wash, re-caulk all exterior joints and repaint both buildings. The additional cost for this work is Seven Thousand Nine Hundred Eighty and No/100 Dollars ($7,980.00). 5. Install underground storm water collector piping and tie the downspouts into the drainage system and discharge at rear of buildings into an energy dissipater. The additional cost to install this underground storm water collector system is Six Thousand Four Hundred Eighty and No/100 Dollars ($6,480.00). P.O. Box 11 184 College Station, TX 77842 Phone: 979.220.5596 Fax: 979.690.1676 V o t -1 1-~- P n rl' - P-1- Page Two of Two Judge Randy Sims Juvenile Justice Facility 6. Install a fire alarm system in both buildings to meet minimum standards of the Life Safety Code for minor children occupancy. The cost to install this system for both buildings is Nine Thousand Seven Hundred Twenty and No/ 100 Dollars ($9,720.00). 4~ tl,.~dmn+• iL 36 '1 7 T "'t..11 F~`-A-@evmp O is ti ~ r PAd 111913 00 P81120- log te. - v Upon approval of this work, we will initiate it immediately and prepare an AIA G 701 Change Order Request for your approval. If you should have any questions concerning this information, please do not hesitate to contact me. Sincerely, V` Steph P. Byrne Presi ent Acceptance: azos C ty Judge dy SPB/mm cc: Ms. Pat Howard Brazos County Purchasing Agent ITEM NOS. 1, 2. 3, 5 AND 6 HAVE BEEN ACCEPTED AND MADE A PART OF THIS CHANGE ORDER NO. 2. P.O. Box 11184 College Station, TX 77842 Phone: 979.220.5596 Fax: 979.690.1676 VOL PAGE~o~~`a