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HomeMy WebLinkAbout2008-08-05-9:00AM-REGULAR�) BRAZOS COUNTY BRYAN, TEXAS INTC1--PICE OF MEETING AND AGENDA BRAZOS COTINTY COMMISSIONERS COLTRT ss „:.• THE COMMISSIONERS COT_TRI" OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON S AIJG-ILIST' 2008 AT 90OO A.M. IN THE COMMISSIONERS CO-CJI2TROOM OF THE COL7NTY ALDIVIIINISTRATTON BUILDING, 200 SOUTH TEXAS AVENUE, SUITE 106, BRYAN, TEXAS_ 1_ Invocation and Pledge o£ Allegiance Commissioner Cawley_ 2. Call for citizen's input and/or concerns. Consider and take action on agenda items 3 — 2O0 3. Budget Amendment 07/08-40.1 than 07/08-40.9_ 4. Personnel Change of Status_ 5. Payment of Claims_ 6_ Resolution 08-012 supporting the discontinuation of -the diversion of transportation user revenues to non -transportation uses and the appropriation of -all revenue generated from highway user fees and taxes to fund transportation projects. 7. Policy establishing the County's requirements and position on County provided uniforms for both federal tax purposes and usage. 8. Acceptance of the settlement with Jamail Sc. Smith Construction for payment of 2/3 of the replacement cost for air conditioning units that were stolen_ 9_ Release of the final retainage on the Juvenile Services portable building project_ Office of the County Judge 200 South Texas Aye. Suite 332 Bryan, Texas 77803 Fax_ (979) 361-4503 Commissioners Court Agenda 5 August 2008 Page 2 10. Adjustment to the Warehouse 14 inventory removing obsolete or defective cartridges, declaring them surplus for auction, and deleting stock numbers 1436, 1440, 1486, 1700, 1701, 1702 and 1703 from the Pentamation Warehouse module. 11. Tax Refund Applications for the following: a. A&M Business, Inc. b. Richard C. Robins 12. Treasurer's Report for the month of June and the Quarter ending 6/30/08. 13. Declaration of surplus property as "salvage" that was advertised for sale in accordance with Local Government Code §263.152 and received no bids, and authorization for either destruction or other disposal. 14. Requisition #00020238 to Caldwell Country Chevrolet for the purchase of a truck for the I.T. Department. 15. Permission to advertise RFP #2008-041, Security System for the County Administration Building. 16. Payment Authorization in the amount of $17,384.80 to American Knights Moving & Storage for moving departments to the County Administration Building, including the packing of computers and printers and moving insurance. A purchase order was not obtained in advance. 17. Request from Verizon Communications to construct several road bores and buried cable installations in the right of way of Drake Drive and Retriever Run/Duck Haven Phase 3. Site is located in Precinct 1. 18. Acceptance of Special Warranty Deeds from the following for improvements to Jack Manning Road located in Precinct 2: a. Sam McDonald b. Caroline Denk McDonald c. Caroline McDonald Eng d. Adrian G. McDonald, Jr. e. Bobby Sam McDonald f. Betty A. Leifeste g. Charles Hill h. Helen Maude McDonald i. Dorothy McDonald j. Billy Lee McDonald k. Bessie A. Lys 1. Brenda Davenport m. Gaston W. McDonald n. Otis McDonald o. Mary Edna McDonald 19. Convene into Executive Session pursuant to §551.072 of the Texas Government Code to discuss real property. 20. Consider and possible action on the Executive Session. The County Administration Building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. VOL I I I PAGE Commissioners Court Agenda 5 August 2008 Page 3 21. Acknowledgement of the Monthly Reports submitted in July 2008. These reports are available for review in the County Judge's Office. 22. Announcement of interest items and possible future agenda topics. 23. Call for citizen input and/or concerns. 24. Agency / Board / Committee reports by Court members. 25. Adjourn The County Administration Building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. VQE.[ COMMISSIONERS' COURT REGULAR MEETING AUGUST 5, 2008 A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the County Administration Building, 200 South Texas Avenue, room 106 in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Tuesday, August 5, 2008 with the following members of the Court present: Randy Sims, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Duane Peters, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheet contains the names of the citizens and officials that were in attendance. Commissioner Cauley gave the invocation and then led the pledge of allegiance. There was no citizen input/and or concerns. The Court next considered Budget Amendment #07/08-40.1 through 40.9 that would reallocate funds for Constable, Precinct 1, Capital Improvement Fund, Exposition Center, TJPC- X-ICBF, HAVA-General Compliance, Information Technology Department, Constable, Precinct 4, Court Support Costs and Vol t1 I Page 4- Commissioners Court meeting August 5, 2008 2 transfer funds from Capital Improvement Fund Contingency to General Fund Contingency. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the budget amendments as submitted. A copy is attached. The Court proceeded to consider the change of status of employees as submitted on the attached Personnel Action Requests. On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to approve the changes as submitted. The Court next considered the following Claims as submitted by the County Treasurer for payment: 7052493 through 7052756 On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the Claims as submitted. On motion by the County Judge, seconded by Commissioners Wassermann, Peters, Mallard and Cauley, the Court voted unanimously to adopt Resolution #08-012, supporting the discontinuation of the diversion of transportation user revenues to non -transportation uses and the appropriation of all revenue generated from highway user fees and taxes to fund transportation projects. Vol HI Page 6 Commissioners Court meeting August 5, 2008 3 The next matter before the Court was consideration of a policy establishing the County's requirements and position on County provided uniforms for both federal tax purposes and usage. On motion by Commissioner Peters, seconded by Commissioner Mallard, the Court voted unanimously to approve the policy. A copy is attached. The Court next considered the acceptance of the settlement with Jamail & Smith Construction for payment of 2/3 of the replacement cost for air conditioning units that were stolen. On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to accept the settlement with Jamail & Smith Construction and authorized the County Judge to execute the document. Jamail & Smith will pay $6,000. A copy is attached. The next matter before the Court was consideration of the release of the final retainage on the Juvenile Services portable building project. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to release the final retainage check to Jamail & Smith Construction. The Court next considered a request from the Director of the Information Technology Department to adjust the Warehouse 14 stock. This will entail removing obsolete or defective Vol III Page Co Commissioners Court meeting August 5, 2008 4 cartridges, declaring them surplus for auction and deleting stock number 1436, 1440, 1486, 1700, 1701, 1702, and 1703 from the Pentamation Warehouse module. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the request. The next matter for consideration was approval of tax refund applications from the following individuals and/or companies: a. A&M Business, Inc, over payment $945.94 b. Richard C. Robins, over payment $111.08 On motion by Commissioner Wassermann, seconded by Commissioner Peters, the Court voted unanimously to approve the tax refund applications. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to receive, approve and order filed as submitted the Treasurer's report for June 2008 A copy attached to and made a part of these minutes. The Court next considered the declaration of surplus property as salvage. This property was advertised for sale in accordance with Local Government Code §263.152 and received no bids. On motion by Commissioner Peters, seconded by Commissioner Mallard, the Court voted unanimously to declare Vol Ill Page 'I Commissioners Court meeting August 5, 2008 5 the property as salvage and authorized its destruction or other disposal. A list of the property is attached. The next matter before the Court was consideration of a request from the Purchasing Department for approval of requisition #00020238 in the amount of $24,997.00 for a new 2008 Chevrolet % LWB CREW Cab CC20943 from HGAC State Contracting Vendor to be used by the Information Technology Department. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the requisition. The next matter for consideration was approval for the Purchasing Agent to advertise RFP 2008-041, Security System for the County Administration Building. On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to authorize the Purchasing Agent to advertise for bids for a security system for the County Administration Building. The Court next considered a payment authorization in the amount of $17,384.80 to American Knights Moving and Storage for moving various departments to the County Administration Building, including the packing of computers and printers. Included in the $17,384.80 cost was moving insurance. A purchase order was not obtained in advance. On motion by the Vol I I Page S Commissioners Court meeting August 5, 2008 6 County Judge, seconded by Commissioner Peters, the Court voted unanimously to approve the payment authorization. The Court next considered the request from Verizon Communications to construct several road bores and buried cable installations in the right-of-way of Drake Drive and Retriever Run in Duck Haven Phase 3. The site is located in Precinct 1. The County Engineer stated that all appeared to be in order and recommended approval. On motion by Commissioner Wassermann, seconded by Commissioner Cauley, the Court voted unanimously to approve the request from Verizon Communications and authorized the installation. A copy of the request is attached hereto. The Court next considered acceptance of Special Warranty Deeds for right-of-way on Jack Manning Road in Precinct 2. On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to authorize the County Judge to accept on behalf of Brazos County Special Warranty Deeds from the following property owners for the expansion and improvements to Jack Manning Road: a. Sam McDonald b. Caroline Denk McDonald c. Caroline McDonald Eng d. Adrian G. McDonald, Jr. e. Bobby Sam McDonald f. Betty A. Leifeste g. Charles Hill h. Helen Maude McDonald Vol Page 9 Commissioners Court meeting August 5, 2008 7 i. Dorothy McDonald j. Billy Lee McDonald k. Bessie A. Lys 1. Brenda Davenport m. Gaston W. McDonald n. Otis McDonald o. Mary Edna McDonald At 9:17 a.m. the County Judge announced the meeting closed to the public so that the Court could meet in Closed Executive Session to discuss the purchase of real property as allowed under Section 551.072 of the Texas Government Code. Irene Jett, Budget Officer, Candy Gallego, Executive Assistant, Debbie Lockledge, Administrative Assistant, Katie Conner, Auditor, Ruth McLeod, Administrative Assistant, Richard Vance, County Engineer and Linda Muegge, Right -of -Way Agent were in attendance. At 9:52 a.m. the County Judge announced the meeting open to the public and announced that no action would be taken on the Closed Executive Session. The Court acknowledged receipt of the Extension Service reports and acknowledged receipt of reports from the following County and Precinct Offices showing revenues collected and remitted to the County Treasurer: County Clerk District Clerk Justice of the Peace Precinct 2, Place 1 Justice of the Peace Precinct 2, Place 2 Justice of the Peace Precinct 4 Constable, Precinct 1 Vol I I I Page 16 Commissioners Court meeting August 5, 2008 8 Constable, Precinct 2 Constable, Precinct 3 Constable, Precinct 4 A copy of the Officials' reports can be viewed in the County Auditor's office. There were no announcements of interest items and possible future agenda topics the following spoke: There was no citizen input and/or concerns. There were no Agency/Board/Committee reports by Court members. There being no further business to come before the Court, the meeting was adjourned. Vol Page I I The foregoing minutes of the Commissioners Court meeting held August 5, 2008 have been examined and are approved in open Court this the Brazos County, Texas andy S s Count Judge day of Ncvevvbr--- , 2008, in Bryan, 44e - Lloyd Wassermann Commissioner, Precinct 1 11 'ThQ1 Duane Peters Kenny Malla Commissioner, Precinct 2 Commissioner, Precinct NI arey ey, Jr. Commissoner, Precnct 4 ^ Attest: aren McQueen County Clerk Vol I Page r d 1°9 MEETING ON BRAZOS COUNTY COMMISSIONERS COURT a 5 2008 AT 9:o0 apt Name (PLEASE PRINT) Organization/Department i`t -/e iA) i.lc,QL) ) 6. 66/4 :Ean 5,,arcf T.7 4710,0 lid -Pe .7, 7- /74/1 14Z41N e_c , Ly--)w--1),, )1,c. L. Q'C. 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Ple-I C -MM -11 AA . , I A (r ) (tea f - n s VOL III PAGE 15 BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2007-2008 BUDGET YEAR NO. 07/08-40.1 thru 07/08-40.9 On this the 5th day of August 2008 at a regular meeting of the Commissioners' Court, the following members were present: Randy Sims, County Judge, Presiding Lloyd Wassermann, Commissioner, Precinct 1 E. Duane Peters, Commissioner, Precinct 2 G. Kenny Mallard, Commissioner, Precinct 3 Carey Cauley, Jr., Commissioner, Precinct 4 Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 5 August 2008 the Court heard and approved a budget amendment for the 2007-2008 budget year for Brazos County, Texas; and WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 11 September 2007, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 5th day of August 2008. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: Randy s, County Judge Original: ,' County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer County Budget Officer Commissioners' Court Minutes Val PACE 1(0 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 07/08 - 40.1 8/5/2008 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 30101100 61110000 CR Conference & Seminar Fees 300.00 0100 30101100 65950000 DR Vehicle Maintenance 300.00 Constable Pct.1: To reallocate funds to allow for the vehicle maintenance costs. ,max, Depyar merit VJLHj ji E BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 07/08 - 40.2 8/5/2008 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 4500 4500 63000500 63000500 67890000 80890000 CR DR Vehicle Equipment Vehicles 500.00 500.00 Capital Improvement Fund: To reallocate funds to allow for the additional cost to the new vehicle purchased for Constable Pct. 1. II I8 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 07/08 - 40.3 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 36000100 67286000 CR Equipment - Other 18,059.00 0100 36000100 65400000 CR Grounds Maintenance 4,638.00 0100 36000100 80293000 DR Equipment - Expo Center 22,697.00 Exposition Center: To reallocate funds so that the pig and cattle panels can be charged to the appropriate account. 1. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 07/08 - 40.4 8/5/2008 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 3000 318600 51300000 31860800 CR Salary - Staff 12,000.00 3000 318600 53200000 31860800 CR Retirement 1,000.00 3000 318600 53300000 31860800 CR Employee Health Insurance 1,000.00 3000 318600 72660000 31860800 DR Psychiatric Services 6,000.00 3000 318600 60200000 31860800 DR Counseling Supplies 8,000.00 TJPC - X - ICBF: To reallocate funds to allow for the increased expenses in psychiatric services and counseling supplies. The budget amendment have been approved by the TJPC. PM,E. 020 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 07/08 - 40.5 8/5/2008 FUND 3000 3000 DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 212100 212100 67286000 65320000 CR DR Equipment - Other Equipment Maintenance 2,400.00 2,400.00 HAVA - General Compliance: To reallocate funds to allow for the purchase of the replacement parts for the voting equipment. Ill , 1 d"a 4rE�. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 07/08 - 40.6 8/5/2008 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 14000100 59100000 CR DDEA 7,188.00 0100 14000100 67670000 DR Printers 7,188.00 Information Technology: To reallocate funds to allow for the purchase of 12 printers. The budget amendment is based on agenda item #8 that was ap?roved by the Commissioners' Court on 7/29/2008. wt. III BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 07/08 - 40.7 v FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 30401100 67890000 CR Vehicle Equipment 400.00 0100 30401100 65950000 DR Vehicle Maintenance 400.00 Constable Pct. 4: To reallocate funds to allow for the purchase of a new vehicle equipment that is less than $500.00. is to be installed to an old patrol vehicle. The equipment going Prepared. Date: 7130120;08` BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 07/08 - 40.8 8/5/2008 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 11001500 61130000 CR Contingency 357,000.00 0100 11010000 71040000 DR Contract Placement 300,000.00 0100 11010000 72201000 DR Court Appointed Attorneys - CCL#1 32,000.00 0100 11010000 72202000 DR Court Appointed Attorneys - CCL#2 25,000.00 Court Support Costs: To reallocate funds to cover the contract placement costs and the court appointed attorney fees for county courts. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 07/08 - 40.9 8/5/2008 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 4500 63000500 61130000 CR Contingency 620,619.43 4500 91300000 DR Transfer to General Fund 620,619.43 0100 49015000 CR Transfer from Capital Improvement Fui 620,619.43 0100 11001500 61130000 DR Contingency 620,619.43 Capital Improvement Fund: To transfer funds from the Capital Improvement Fund's Contingency to the General Fund's Contingency. The amount represents the reimbursement transferred from the Jail Expansion 2007 Fund to Capital Improvement Fund that was approved by the Commissioner's Court on 7/29/2008 (Budget Amendment 39.1). L l I I PAGE PERSONNEL CHANGE OF STATUS REQUESTS , Commissioner Court Date: August 5, 2008 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Request(s) Brazos Center Employee Request Applies To Action Requested Gardner, David McCain, Christopher Resignation Resignation County Attorney Anderson, Terry Termination County Judge Yeppez, Johnny Transfer to Another Dept. Justice of the Peace Pct. 1 Murphy, Erin Resignation Juvenile Services Alaniz, Jose Primo Densey, Christopher Reyes, Christina Rosemond, Carolyn F. Watson, Adam Wood, JG New Hire Transfer to Within Dept. Transfer to Within Dept. New Hire New Hire Transfer to Within Dept. Road and Bridge Robertson, Jeremaine Termination Sheriff's Office Aranda, Jody G. Budget Change Approved in Commissioners' Court: August 5, 2008: County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) BRAZOS COUNTY, TEXAS POLICIES AND PROCEDURES UNIFORMS PROVIDED BY BRAZOS COUNTY Effective Date: August 5, 2008 Authorized By: Commissioner's Court PURPOSE: The purpose of this policy is to establish the County's requirements and position on County provided uniforms for both federal tax purposes and usage. GENERAL: Brazos County will comply with the Internal Revenue Code with regards to the taxability of County provided uniforms. It is each department's responsibility to ensure that their employees comply with this policy. Additionally, the appropriate use, wear and care of County uniforms is to be determined by the elected official or department head. In many departments elected officials and Commissioner's Court have determined that a uniform standard of clothing is necessary and desirable for the department to perform its function properly. Uniforms can consist of armored vests for law enforcement personnel, lab coats for nurses, law enforcement ensembles, judge robes, and t -shirts provided by the County. Uniforms include clothing purchased by the County and cleaned by the employee, or uniforms rented by the County and cleaned by the rental company. This policy does not cover shirts or uniforms purchased by individual employees with their personal money. Safety Equipment Uniforms that are considered safety equipment are excludable from employee wages. "Safety equipment consists of equipment that helps the employee to perform his/her job in a safer environment, and the equipment does not have to be required by the employer. The accountable plan rules must be met. " Taxable Fringe Benefit Guide — Federal, State, and Local Governments, January 2008. Examples include armored vests, lab coats, goggles, hard hats, reflective jackets for traffic work, and safety shoes for construction work. Clothing Periodically a department and Commissioner's Court determines that there is a public purpose served by providing clothing to employees for their use. In order for uniforms to be considered non taxable to the employee by the Internal Revenue Service the following guidelines must be met: "Clothing or uniforms are excluded from wages of an employee, if they are: • Specifically required as a condition of employment, and are • Not worn or adaptable to general usage as ordinary clothing. Accountable Plan Rules must be met Note: If the clothing qualifies as excludable, then the cleaning costs are also excludable." Taxable Fringe Benefit Guide — Federal, State and Local Governments, January 2008. If the uniform does not meet these guidelines the cost for the purchase of the uniform or the weekly rental costs of the uniform is considered wages and subject to payroll taxes, retirement and worker's compensation. The IRS has stated that denim, of any kind, pants or shorts, is taxable as wages to the employee and in the event the denim is rented by the County the maintenance, care and cleaning of the denim is taxable. Work shirts that have an emblem designating who they work for are not taxable, as long as the work shirt is not worn outside of working hours. If the work shirt does not have the emblem stating who they work for, the cost of the purchased work shirt is taxable or if the work shirt is rented the costs for the maintenance, care and cleaning of the work shirt is taxable. The IRS has stated that ensembles that include shirts and pants (not denim) that are specifically purchased or rented together are considered a non taxable uniform if they also meet the above stated criteria. In the event the department or employees determines that their County provided uniforms are taxable the department is responsible for notifying the Human Resources department, providing adequate information to HR and for properly budgeting any benefits associated with taxable uniforms. APPROVED: Sims, County Judge date PLE a3 The State of Texas, County of BRAZOS We, the undersigned, as County Commissioners within and for Brazos County, and the Honorable Randy Sims, County Judge of Brazos County, constituting the entire Commissioners' Court of Brazos County, during a regular meeting of said Court have examined the foregoing report and have caused an order to be entered upon the Minutes of the Commissioners' Court of Brazos County approving said Report as presented and submitted as true and correct by Kay Hamilton, Treasurer of Brazos County, as provided for in the Revised Statutes of the State of Texas. (Texas Local Government Code, 114.026) Witness my hand this day of „Attsf" fa L A.D. 2008 Karen McQueen County Clerk, County of BRAZOS, State of Texas Examined and approved in open Commissioners' Court this Li,kirps+ 2008 Randy Sims, .unty Judge Duane Peters, Commissioner Precinct #2 Lloyd Wasse Kenny Mallard, C o 44014. day of Commissioner Precinct #1 arey Cauy, Commissioner Preci Treasurer's Report for the MONTH of JUNE 2008 AND QTR ENDING 6/30/08 YQL(PAGE �- t #3 This report is submitted as true and correct to Commissioners Court by Brazos County Treasurer, on TOTAL 4100 - GEN.OBLIG.DEBT SVC. 9700 - COMMUNITY SUPERVISION TTL.OF ACCTS.IN POOL 6000 - PAYROLL 9100 -HEALTH DEPARTMENT 4904 - C.O. ISSUE 2004 5000 - HEALTH & LIFE INSURANCE 4600 - EXPOSITION CENTER FUND 4800 - C.O. ISSUE 2003 4400 - JUDICIAL SOFTWARE FUND 4500- GEN.PERMANENT IMPV. 4205 - 2005 CERTS.OF OBLIGATION 4308 - JAIL EXPANSION 2007 3202 - BRAZOS COUNTY SIU 3500- PRIMARY ELECTION SERVICES 3100 - M.P.O. RAIL STUDY 3201 - CLEAR TEAM TASK FORCE 2900 - VIT INTEREST FUND 3000 - COUNTY GRANTS 2700 - BAIL BOND BOARD FEES 2800 - VOTER REGISTRATION 2500 - SPECIAL FORFEITURE FUND 2600 - D/A HOT CHECK COLLECT FEES 2300 - DISTRICT CLERK MANAGEMENT FUND 2400 - JUSTICE @ PEACE - TECHNOLOGY FUND 2200 - COURTHOUSE SECURITY FUND 2201 - JUSTICE COURT SECURITY FUND 2000 - COUNTY CLERK MGMT.FUND 2100 - TIME PAYMENT FUND 1800 - LEOSE FUND 1900 - COUNTY RECORDS MANAGEMENT 1500 - LAW LIBRARY 1700 -ALTERNATIVE DISPUTE RESOLUTION 1200 - STATE LATERAL ROAD 1300 - UNCLAIMED FUNDS 0200 - COUNTY HEALTH ENDOWMENT FUND 1100 - HOTEL OCCUPANCY TAX FUND NUMBER & NAME 0100 - GENERAL FUND 55,657,003.46 334,058.98 50,037,869.10 647,373.80 679,418.07 617,294.67 88,124.65 _ (51,179.31) (17,487.40) 35,497.89 113,073.79 89,61.9.67 72,512.07 22,064.57 59,452.42 203,160.97 44,779.34 24,608.85 24,902.76 469,490.80 376,729.50 5,880.00 70,883.92 272,808.23 2,772,890.32 I 660,588.60) CASH BALANCE 5/31/2008 37,652,040.76 ti § 292,248.93 478,385.46 I , 62,789,804.39 1,467,446.81 169,380.46 tO k 176.25 55,082,671.76 - \ 45.09 411.61 103,428.87 2[14§ 1,475.60 4,463.27 \$ 2m 18,149.26 553.02 » ('§§ 10 41 90.03 2,043.95 3,521.88 63,933.60 INCOMING 4,817,832.65 CO 03 INVESTED TEXPOOL INTEREST - June 4,282.16 118,743,338.94 §\}k\\. a&±uEa 617,294.67 88,124.65 138,944.46 3,618,993.30 tO a 972.13 (17,487.40) 35,542.98 113,485.40 193,048.54 72,604.17 22,092.59 12,598.46 2,071.16 NJ NJ §§§( Ns NJ 595,269.23 5,792.04 24,902.76 476,654.44 381,183.88 8,760.00 70,973.95 274,852.18 2,776,412.20 724,522.20 SUB -TOTAL 42,474,155.57 .93 / 274,178.42 8,328,843.79 1,521,286.10 182,601.61 537,549.84 511,553.25 41,498.00 555,167.27 NJ o 12,660.53 ' 106.25 98,021.25 300.00 " CO a '} 8,242.88 2,243.70 5,481.71 \aaC DISBURSED 4,512,006.72 F110,414,495.15 538,266.02 104,503,111.86 105,741.42 46,626.65 138,944.46 3,063,826.03 54,165,900.80 (11,688.40) (17,487,40) 113,379.15 I 95,027.29 72,604.17 21,792.59 12,598.46 2,071.16 60,928.02 207,541.60 35,442.50 25,519.59 587,026.35 5,792.04 22,659.06 471,172.73 379,713.34 5,685.00 70,973.95 274,816.64 2,776,412.20 710,814.60 CASH BALANCE 6/30/2008 37,962,148.85 CO INVESTED 2,306,061.20 108,108,433.95 I /\ 538,266.02 102,197,050.66 \\\' 105,741.42 46,626.65 \}\' cn (11,688.40) (17,487.40) 35,542.98 113,379.15 95,027.29 72,604.17 21,792.59 12,598.46 2,071.16 60,928.02 207,541.60 35,442.50 25,519.59 j\ 22,659.06 471,172.73 379,713.34 5,685.00 70,973.95 274,816.64 \\ CK.ACCT.BAL. 6/30/2008 35,656,087.65 II pEE 3Q z § § § § k This report is submitted as true and correct to Commissioners Court b uo'. ainseail A;unoD sozem3 TOTAL 4100 - GEN.OBLIG.DEBT SVC. TTL.OF ACCTS.IN POOL 19700 - COMMUNITY SUPERVISION 6000 - PAYROLL 9100 - HEALTH DEPARTMENT 4904 - C.O. ISSUE 2004 5000 - HEALTH & LIFE INSURANCE 4600 - EXPOSITION CENTER FUND 4800 - C.O. ISSUE 2003 4400 - JUDICIAL SOFTWARE FUND 4500- GEN.PERMANENT IMPV. 4205 - 2005 CERTS.OF OBLIGATION 4308 - JAIL EXPANSION 2007 3202 - BRAZOS COUNTY SIU 3500- PRIMARY ELECTION SERVICES 3100 - M.P.O. RAIL STUDY 3201 - CLEAR TEAM TASK FORCE 2900 - VIT INTEREST FUND 3000 - COUNTY GRANTS 2700 - BAIL BOND BOARD FEES 2800 - VOTER REGISTRATION 2500 - SPECIAL FORFEITURE FUND 2600 - D/A HOT CHECK COLLECT FEES 2300 - DISTRICT CLERK MANAGEMENT FUND 2400 -JUSTICE @ PEACE -TECHNOLOGY FUND 2200 - COURTHOUSE SECURITY FUND 2201 - JUSTICE COURT SECURITY FUND 2000 - COUNTY CLERK MGMT.FUND 2100 - TIME PAYMENT FUND 1800 - LEOSE FUND 1900 -COUNTY RECORDS MANAGEMENT 1500 - LAW LIBRARY 1700 -ALTERNATIVE DISPUTE RESOLUTION 1200 - STATE LATERAL ROAD 1300 - UNCLAIMED FUNDS 0200 - COUNTY HEALTH ENDOWMENT FUND 1100 - HOTEL OCCUPANCY TAX 0100 - GENERAL FUND 61,427,599.27 In j (11 ID / \ 604,415.86 662,002.90 •0 617,796.37 88,124.65 138,322.31 5,073,862.63 (492,620.62) (8,401.59) (38,192.94) \ 112,599.01 107,465.74 71,780.05 22,292.70 5,715.53 1,987.13 56,457.28 194,807.61 63,272.53 22,736.45 569,913.98 I 4,325.59 31,255.65 458,303.89 371,032.21 6,445.00 70,656.15 271,525.28 2,634,363.52 495,033.87 CASH BALANCE 3/31/2008 41,751,447.55 74,409,352.94 (La © \\\ S. / § 4,370,336.83] CO CO NJ \ 622.15 112,295.37 CO \ 94,556.63 28,302.20 159.15 1,098.86 298,886.96 (/( \ 4,470.74 I 13,688.89 25,414.29 2,783.14 50,761.84 1,466.45 NJ 0 13,492.67 16,260.00 317.80 3,797.09 179,548.68 248,791.03 INCOMING 10,746,254.73 W , CO , ,. \• . ., ,,,F. INVESTED TEXPOOL INTEREST - QTRLY 33,984.28 L 135,850,296.59 14 1,347,397.15 4,974,752.69 1,127,503.10 617,796.37 88,124.65 138,944.46 5,186,158.00 54,590,051.14 113,697.87 406,352.70 12,598.46 2,071.16 60,928.02 208,496.50 88,686.82 25,519.59 620,675.82 5,792.04 31,255.65 480,460.78 384,524.88 22,705.00 70,973.95 275,322.37 2,813,912.20 743,824.90 SUB -TOTAL 52,531,686.56 NI § � k 25,435,801.44 CO j 4,381,218.18 461,306.18 % () 512,054.95 41,498.00 { , \ 0 ( 97,843.44 7,596.66 w 1.4 La /j( cn , , 954.90 In ,N,\\/)j R NJ ,°S° - 505.73 37,500.00 I 33,010.30 DISBURSED 14,569,537.71 t///01 §k(/§ 593,534.51 666,196.92 \ 105,741.42 46,626.65 138,944.46 3,063,826.03 \ (11,688.40) (17,487.40) 35,542.98 113,379.15 95,027.29 72,604.17 21,792.59 12,598.46 2,071.16 60,928.02 207,541.60 \\ 587,026.35 5,792.04 22,659.06 471,172.73 379,713.34 5,685.00 70,973.95 274,816.64 2,776,412.20 710,814.60 CASH BALANCE 6/30/2008 37,962,148.85 2,306,061.20 o O O1 iv O INVESTED 2,306,061.20 108,108,433.951 \/\ O 593,534.51 666,196.92 \' 105,741.42 46,626.65 \} 54,165,900.80 (11,688.40) (17,487.40) 35,542.98 113,379.15 95,027.29 72,604.17 21,792.59 12,598.46 2,071.16 60,928.02 207,541.60 35,442.50_ 25,519.59 587,026.35 5,792.04 22,659.06 471,172.73 379,713.34 5,685.00 70,973.95 274,816.64 2,776,412.20 710,814.60 CK.ACCT.BAL. 6/30/2008 35,656,087.65 9�ftLPAE3/ k k 0 cn co § § O rICOAuctions - Your Not Sold Items https://www.swicoauctions.com/user/viewNotSoldltems.pfr. Z 3 5 - Co 7 7 `/' do it /2- t3 !'f Home Page Onsite Auctions Online Auctions User Profile Logout About SWICO Your Not Sold Items Before: 106/26/2008 After: 105/26/2008 Update ! Lot # Item Name Ending Date 29 Cubicle Dividers 6/16/2008 30 R H Wing Desk 6/16/2008 33 Typewriters 6/16/2008 34 Ibm Computer 6/16/2008 38 Tables 6/16/2008 39 Wood File Cab and More 6/16/2008 43 Panasonic Redorder and Headset 6/16/2008 45 Large C R T Monitors 6/16/2008 46 Chalkboard 6/16/2008 52 Deskpro E N Computers 6/16/2008 53 Brother and H P Printers 6/16/2008 54 HP Scanner 6/16/2008 57 H P Terminals 6/16/2008 58 Money Trays 6/16/2008 THE ITEMS LISTED ABOVE (#1 - 14) ARE APPROVED OR S • VAGE DESIGNATION: Randy Sims, ' ounty Judge date I I I PACE 3a- t1^1K /)!V)Q 4•A1 AM BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPA RTMENT Road and Bridge NUMBER 56001000 DATE OF COURT MEETING: August 5, 2008 -e-77 ITEM: Request from Verizon Communications to construct several road bores and buried cable installations in the right of way of Drake Drive and Retreiver Run/Duck Haven Phase 3. Site is located in Precinct 1. SOURCE OF FUNDS: N/A PRESENTATION: REQUIREMENTS: 1) No work will be permitted between front slope and/or back slope; 2) All installation(s) shall be constructed in designated utility easements, if applicable. If no utility easement exists, the installation(s) shall be 1) within 3-5' of and parallel to the right-of-way line and/or 2) in the case of a road bore, perpendicular to the right-of-way line; 3) If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's responsibility to do so and to remove all cleared brush, trees etc. from county right-of-way; 4) Ditch line shall be compacted to 90% standard density ASTM-Test Method No. D-698; test shall be conducted by an independent geotechnical testing fine; copies of all test results shall be furnished to the office of the Brazos County Engineer; 5) Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic Control Devices for Streets and Highways, published by the Texas Department of Transportation, and all other State and Federal laws governing utility construction. SUBMITTED BY: APPROVED BY: Richard F. Vance, P.E. County Engineer CC2008-058 Commiss ner Lloyd Wassermann Precinct 1 This Request is Approved I : erred ■ i Commissioners' Court Date: Randy Sims ounty Judge 33 VERIZON COMMUNICATION Notice of Line Installation July 25, 2008 To The Commissioner's Court of Brazos County ATTENTION COUNTY JUDGE: Formal notice is hereby given that VERIZON COMMUNICATIONS will construct a communication line within the right-of-way of a County Road in Brazos, County, Texas as follows: At the junction of Drake Drive and Reriever Run, a rod bore will be made across Drake Drive to the southwest side of Retriver Run. On Retriever Run, road bores will also be made across the road at 358' 811' from the junction of Retriever Run and Drake Drive. The location and description of this line and associated appurtenances is more fully shown by two (2) copies of drawings attached to this notice. The line will be constructed and maintained on the County Road right-of-way in accordance with governing laws. Notwithstanding any other provision contained herein, it is expressly understood that the tender of this notice by the Verizon Southwest Incorporated does not constitute a waiver, surrender, abandonment or impairment of any property rights, franchise, easement, license, authority, permission, privilege or right now granted by law or may be granted in the future and any provision or provisions so construed shall be null and void. Construction of this line will begin on or after August 2008. VERIZON COMMUNICATIONS 5416-3P0A0KM Vq;f<O_,/t. Brenda Vajdak Supervisor -Network Engineer 301 Industrial Blvd. Bryan, TX 77803 3poAoi<M woRg 40 eft od VOL III PAGE 35 9Z-1'9bl C 584PZI. 1/0ILIZSOd/.09Z0411 !O3) iL 1401 0I-£ZPZ L95O94i 025 • U LIZS E3 E"1 ZS Z. .111 £EZ5 .011 br N d) 0S9Z- 9Z' -053 905£5•- •d /:r10£7 a0 3A0 S9ZS SYYL5r.W <'A0tl0d£> cdd) 01'£Zr 905£502. a 80 3)Itla0 a 9ZZ9 W w as Z <I„ WO Ir• mm ^ U > as 0' Zs? WO Om my 3'n'd.91 O n m • • a> 0a ZN ¢ LL W CL O m CC co 1^111 PP' E_. 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