HomeMy WebLinkAbout2008-05-06-9:00AM-REGULARBRAZOSCOUNTY
BRYAN, TEXAS
NOTICE OF MEETING
AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR
SESSION ON 6 MAY 2008 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM
OF THE BRAZOS COUNTY COURTHOUSE, 300 E. 26TH STREET, SUITE 115,
BRYAN, TEXAS.
1. Invocation and Pledge of Allegiance - Commissioner Peters.
2. Call for citizen's input and/or concerns.
Consider and take action on agenda items 3 - 20:
3. Reappointment of the following members of the Brazos County Child Welfare Board;
term of these appointments is 1 June 2008 through 31 May 2011 (previously tabled:
a. Suzanne Phelps d. Sharon Jackson
b. Wendy McDonald e. Kathy Joyce
c. Gail Bradbury f. Jeff Reeves
4. Allocation of additional funds for Juvenile Services to continue the lease of property
located at 623 Marylake Drive in Bryan, and used for the JJAEP/Academy Program.
5. Budget Amendment 07/08-29.1 thru 07/08-29.9.
6. Personnel Change of Status.
7. Payment of Claims.
8. Request for administrative leave without pay for an employee of the County Clerk's
Office from 9 May 2008 to 21 August 2008.
Office of the County Judge • 300 East 26" St. • Suite 114 T Bryan, Texas 77803 Fax: (979) 361-4503
joi L-7
Commissioners Court Agenda
6 May 2008
Page 2
9. Contract and Agreement with Grandbury Regional Juvenile Center for secure long-term
residential service of juvenile offenders; term of agreement is 1 September 2007
through 31 August 2008.
10. Deed by Brazos County to a portion of the Boonville Cemetery to the City of Bryan.
11. Reappointment of the following members of the Brazos County Child Welfare Board
and appointment terms:
a. Appointment term of 6/01/2008 through 5/31/2009:
- Nancy Algert
- Marsy Clark
b. Appointment term of 6/01/2008 through 5/31/2010:
- Suzanne Phelps
- Wendy McDonald
- Gail Bradbury
c. Appointment term of 6/01/2008 through 5/31/2011:
- Sharon Jackson
- Kathy Joyce
- Jeff Reeves
12. Permission for the Brazos Center to dispose of a section of the Brazos Flower sculpture
that had deteriorated and fell off as a result.
13. Tax Refund Applications for the following:
a. Briarcrest Enterprises, LTD
b. Manuel Cabrera
c. George Chance Estate, et al.
d. Barbara Gilbert
e. Alan Lindskog
f. Randy, Dina and Linda Rohrbach
g. Pivot Point Solutions, LLC
h. Kim Rinn
i. Rafael Saca
j. Gerald & Jeanie Murphree
k. Central Texas Properties, LTD
14. Out of state travel request from Jail Administration for the following members of the
Sheriffs Office Detention Response Team to attend the Mock Prison Riot Training in
Moundsville, West Virginia on 8-16 May 2008
a.
Sgt. Jayson Lyday
b.
Sgt. Kevin Stuart
c.
Deputy Jason Ware
d.
Deputy Jacob Yarter.
e.
Deputy Melissa Melasky
f.
Deputy Cari Davey
g. Deputy Servando DeJesus
h. Detention Officer Ray Slaska
i. Detention Officer Michael Allen
j. Detention Officer Troy Canterberry
k. Detention Officer Doug Lindley
1. Detention Officer Cameron Mitchell
15. Treasurer's Report for the month of March 2008, and the quarter ending 3/31/08.
Commissioners Court Agenda
6 May 2008
Page 3
16. Request from Verizon Communications to excavate an existing 25 pair cable and place
two (2) pedestals in the right of way of Fountain Switch Road (approximately 0.1 mile
west of Homola Road). Site is located in Precinct 4.
17. Request from Wickson Creek Special Utility District to construct a road bore and
approximately 530 L.F. of water line installations in the right of way of Old Reliance
Road (beginning 1,130 ft. southwest of Andert Road extending a distance of 530 ft.).
Site is located in Precinct 2.
18. Request from Wickson Creek Special Utility District to construct a road bore for water
line installations in the right of way of Andert Road (at its intersection with Old
Reliance Road). Site is located in Precinct 2.
19. Request for permission to enter the property of Texas KJ Investments, LLC located off
State Highway 21 for the purpose of clearing up to a 10-ft. strip of land adjacent to the
4.90 acre parcel of land purchased by Brazos County to accommodate fence
construction around the perimeter of said tract. Site is located in Precinct 4.
20. Payment authorization in the amount of $1,105.00 to Lynco Interpreting Services for
sign language interpreters needed for a mediation in a Child Protective Services case.
The invoice exceeded the amount of the purchase order.
21. Acknowledgement of the Monthly Reports submitted in April 2008. These reports are
available for review in the County Judge's Office
22. Announcement of interest items and possible future agenda topics.
23. Call for citizen input and/or concerns.
24. Agency / Board / Committee reports by Court members.
25. Adjourn
The Brazos County Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign
interpretive services must be made two business dal6fiT the meetir make arrangements, call (979) 361-4102.
COMMISSIONERS' COURT
REGULAR MEETING
MAY 6, 2008
A regular meeting of the Commissioners' Court of Brazos
County, Texas was held in the Brazos County Commissioners
Courtroom in the Courthouse in Bryan, Brazos County, Texas,
beginning at 9:00 a.m. on Tuesday, May 6, 2008 with the
following members of the Court present:
Randy Sims, County Judge, Presiding;
Lloyd Wassermann, Commissioner of Precinct 1;
Duane Peters, Commissioner of Precinct 2;
Kenny Mallard, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4,
Absent;
Karen McQueen, County Clerk.
The attached sheet contains the names of the citizens and
officials that were in attendance.
Commissioner Peters gave the invocation and then led the
pledge of allegiance.
There was no citizen input/and or concerns.
The first matter before the Court was the re-appointment
of individuals to serve on the Brazos County Child Welfare
Board. On motion by the County Judge, seconded by
Commissioner Mallard, the Court voted unanimously to remove
this from the agenda. It will be addressed in item 11 of the
agenda.
Vol 09 Page 50
Commissioners Court meeting May 6, 2008 2
The next matter before the Court was consideration of the
allocation of additional funds for Juvenile Services to
continue the lease of property located at 623 Marylake Drive
in Bryan, and used for the JJAEP/Academy Program. The request
is for an additional $6,960.00 to lease the property through
August 31, 2008. This will allow the portable buildings to be
completed and made ready for use. On motion by the County
Judge, seconded by Commissioner Peters, the Court voted
unanimously to approve the request.
The Court next considered Budget Amendment #07/08-29.1
through 29.9 that would transfer funds from Contingency to the
Reserve Fund Balance, Juvenile Services-Academy; reallocate
funds for Emergency Management, Capital Improvement Fund-
Commissioners Court, Sheriff Office-Jail, Brazos County
Special Investigations Unit, Information Technology, Building
Maintenance; and to certify realized revenues for the County
Drug Court Program. On motion by Commissioner Peters, seconded
by Commissioner Wassermann, the Court voted unanimously to
approve the budget amendments as submitted. A copy each
amendment is attached.
The Court proceeded to consider the change of status of
employees as submitted on the attached Personnel Action
Requests. On motion by Commissioner Wassermann, seconded by
Vol jog Page 51
Commissioners Court meeting May 6, 2008 3
Commissioner Mallard, the Court voted unanimously to approve
the changes as submitted.
The Court next considered the following Claims as
submitted by the County Treasurer for payment:
7049391 through 7049614
On motion by Commissioner Peters, seconded by Commissioner
Mallard, the Court voted unanimously to approve the Claims as
submitted.
The next matter before the Court was consideration of a
request from the County Clerk's office to approve
administrative leave without pay for an employee from May 9,
2008 to August 21, 2008. Commissioner Peters moved to approve
the request. Commissioner Wassermann seconded the motion.
Commissioners Wassermann, Peters, and Mallard voted "Aye".
The County Judge voted "No". The motion carried.
The next matter before the Court was approval of a
Contractual Agreement between Brazos County and 4M Granbury
Youth Services, Inc. DBA Granbury Regional Juvenile Center.
The effective date of the contract is September 1, 2007 and
ending August 31, 2008. The cost to Brazos County will be
$95.00 per day per child admitted under "Moderate" level of
care and $125 per day per child under "Specialized" Level of
care. On motion by the County Judge, seconded by Commissioner
Vol l o g Page 5,;;7-
Commissioners Court meeting May 6, 2008 4
Peters, the Court voted unanimously to enter into contractual
agreement with 4M Granbury Youth Services, Inc. DBA Granbury
Regional Juvenile Center. A copy of the contractual agreement
is attached.
The Court next considered the transfer of a portion of
the Boonville Cemetery to the City of Bryan. After discussion
of the purpose of the transfer and on motion by Commissioner
Peters, seconded by Commissioner Mallard the Court voted
unanimously to transfer a portion of the Boonville Cemetery to
the City of Bryan. A deed will follow for the Courts
approval.
The next matter before the Court was consideration of the
reappointment of individuals to serve on the Brazos County
Child Welfare Board. On motion by Commissioner Mallard,
seconded by Commissioner Peters, the Court voted unanimously
to appoint the following individuals for the following terms:
A. Appointment term of 06-01-2008 through 5-31-2010
Nancy Algert
Marsy Clark
B. Appointment term of 06-01-2008 through 05-31-2011
Suzanne Phelps
Wendy McDonald
Gail Bradbury
C. Appointment term of 06-01-2008 through 05-31-2009
Sharon Jackson
Vol 6$ Page
Commissioners Court meeting May 6, 2008 5
Kathy Joyce
Jeff Reeves
The Court next considered the disposal of a section of
the Brazos Flower sculpture that had deteriorated and fallen
off. On motion by Commissioner Peters, seconded by
Commissioner Wassermann, the Court voted unanimously to
approve the disposal of the petal.
The next matter for consideration was approval of tax
refund applications from the following individuals and/or
companies:
a. Briarcrest Enterprises, LTD over payment $94.00
b. Manuel Cabrera, over payment $8.83
c. George Chance Estate et al, over payment $105.03
d. Barbara Gilbert, over payment $10.00
e. Allan Lindskog, over payment $18.00
f. Randy, Dina and Linda Rohrbach, over payment $109.70
g. Pivot Point Solutions, LLC, over payment $2,166.11
h. Kim Rinn, over payment $26.27
i. Rafael Saca, over payment $18.15
j. Gerald & Jeanie Murphree, over payment $46.63
k. Central Texas Properties LTD, over payment $192.47
On motion by Commissioner Peters, seconded by Commissioner
Wassermann, the Court voted unanimously to approve the tax
refund applications.
The next matter for consideration by the Court was a
request submitted by the Jail Administrator seeking approval
for out of state travel for twelve members of the Sheriff's
Office Detention Response Team to travel to Moundsville,, West
Virginia to attend the Mock Prison Riot Training hosted by the
Vol la8' Page .54
Commissioners Court meeting May 6, 2008 6
Office of Law Enforcement Technology Commercialization, the
National Institute of Justice and the National Corrections and
Law Enforcement Training and Technology Center May 8-16, 2008.
On motion by Commissioner Wassermann, seconded by Commissioner
Peters, the Court voted unanimously to grant the request from
the Jail Administrator and approved payment of out of state
travel expense for the following individuals:
a. Sgt. Jayson Lyday
b. Sgt. Kevin Stuart
c. Deputy Jason Ware
d. Deputy Jacob Yarter
e. Deputy Melissa Melasky
f. Deputy Cari Davey
g. Deputy Servando DeJesus
h. Detention Officer Ray Slafka
i. Detention Officer Michael Allen
j. Detention Officer Troy Canterberry
k. Detention Officer Doug Lindley
1. Detention Officer Cameron Mitchell
On motion by Commissioner Peters, seconded by the County
Judge, the Court voted unanimously to receive, approve and
order filed as submitted the Treasurer's report for March
2008. A copy is attached to and made a part of these minutes.
The Court next considered the request from Verizon
Communications to excavate an existing 25 pair cable and place
two pedestals in the right-of-way of Fountain Switch Road
approximately 0.1 miles west of Homola Road in Precinct 4.
The County Engineer stated that all appeared to be in order
and recommended approval. On motion by Commissioner Peters,
Vol ( o $ Page
Commissioners Court meeting May 6, 2008 7
seconded by Commissioner Mallard, the Court voted unanimously
to approve the request from Verizon Communications and
authorized the installation. A copy of the request is
attached hereto.
The Court next considered the request from Wickson Creek
Special Utility District to construct a road bore and
approximately 530 L.F. of water line installations in the
right-of-way of Old Reliance Road beginning 1,130 feet
southwest of Andert Road extending a distance of 530 feet.
The site is located in Precinct 2. The County Engineer stated
that all appeared to be in order and recommended approval. On
motion by Commissioner Peters, seconded by Commissioner
Mallard, the Court voted unanimously to approve the request
from Wickson Creek Special Utility District and authorized the
installation. A copy of the request is attached hereto.
The Court next considered the request from Wickson Creek
Special Utility District to construct a road bore for water
line installations in the right-of-way of Andert Road at its
intersection with Old Reliance Road . The site is located in
Precinct 2. The County Engineer stated that all appeared to
be in order and recommended approval. On motion by
Commissioner Peters, seconded by Commissioner Mallard, the
Court voted unanimously to approve the request from Wickson
Vol 0 8' Page
Commissioners Court meeting May 6, 2008 8
Creek Special Utility District and authorized the
installation. A copy of the request is attached hereto.
The Court next considered authorizing work outside of
county rights-of-way for the health, safety and welfare of the
general public. The Road and Bridge Department requested
permission to enter the private property of Texas KJ
Investments LLC located off State High 21 for the purpose of
clearing up to a 10 foot strip of land adjacent to the 4.90
acre parcel of land purchased by Brazos County to accommodate
fence construction around the perimeter of said tract in
Precinct 4. On motion by Commissioner Wassermann, seconded by
Commissioner Peters, the Court voted unanimously to authorize
the work.
The next matter before the Court was consideration of a
payment authorization to Lynco Interpreting Services in the
amount of $1,105.00. The invoice amount exceeded the
purchase order. On motion by Commissioner Peters, seconded
by Commissioner Mallard, the Court voted unanimously to
approve the payment authorization.
The Court acknowledged receipt of the Extension Service
reports for April 2008 and acknowledged receipt of reports
from the following County and Precinct Offices showing
revenues collected and remitted to the County Treasurer:
Vol 169 Page 6?
Commissioners Court meeting May 6, 2008
County Clerk
District Clerk
Justice of the Peace Precinct 1
Justice of the Peace Precinct 2, Place 1
Justice of the Peace Precinct 2, Place 2
Justice of the Peace Precinct 3
Justice of the Peace Precinct 4
Constable Precinct 2
Constable Precinct 3
Constable Precinct 4
9
A copy of the Officials' reports can be viewed in the County
Auditor's office.
Under announcement of interest items and possible future
agenda topics the following spoke:
Commissioner Peters
a) Asked the Director of the Brazos Center
about vandalism at Boonville cemetery. Pam
will try to repair headstones. Richard
Vance, County Engineer recommended setting
up cameras to catch the vandals.
There was no citizen input and/or concerns.
Under Agency/Board/Committee reports by Court members,
the following spoke:
Commissioner Peters
a) He went to Washington, D.C. last week where
he attended a function at the Chinese Embassy.
He met with several representatives while
there.
There being no further business to come before the Court,
the meeting was adjourned.
Vol 16~ Page ~6g
The foregoing minutes of the Commissioners Court meeting held
May 6, 2008 have been examined and are approved in open Court
this the day of ~fjC1- 2008, in Bryan, Brazos
County, Texas
Randy Si s
Count udge
(AL" t
Duane Peters
Commissioner, Precinct 2
C-I./ 1 ~lst.G~i!
Carey Caler, ey Jr. /
Comm Precinc 4
Attest:
Karen McQueen
County Clerk
O~{ ACS (~l.J G~•!.0 l~fi~L(.Q~-'
Lloyd W ssermann
Commissioner, Precinct 1
Kenny Mall d
Commissions , Precin 3
Vol I V E Page .5q
BRAZOS COUNTY COMMISSIONERS COURT
MEETING ON 2008 AT P~
Name (PLEASE PRINT)
Organization/Department
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M tR r---I- LA P, SZA S311
AY ,nos G ~ow
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(~44
I os &0
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2007-2008 BUDGET YEAR
NO. 07/08-29.1 thru 07/08-29.9
On this the 6'h day of May 2008 at a regular meeting of the Commissioners' Court, the following
members were present:
Randy Sims, County Judge, Presiding
Lloyd Wassermann, Commissioner, Precinct 1
E. Duane Peters, Commissioner, Precinct 2
G. Kenny Mallard, Commissioner, Precinct 3
Carey Cauley, Jr., Commissioner, Precinct 4
Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 6 May 2008 the Court heard and approved a budget amendment for the 2007-
2008 budget year for Brazos County, Texas; and
WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen
conditions which could not be reasonably included in the original budget adopted 11 September 2007, the
following amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 6th day of May 2008.
THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
By;
Randy s, County Judge
Original: County Clerk's Office and
attached to the original budget
Copies: County Auditor
County Treasurer
County Budget Officer
Commissioners' Court Minutes
/ /11
/U? Z
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 07/08 - 29.1
5/6/2008
FUND
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
0100
11001500
61130000
CR
Contingency
10.92
0100
49015000
DR
Transfer from Capital Project Funds
10.92
4904
47010000
CR
Reserve Fund Balance
10.92
4904
91300000
DR
Transfer to General Fund
10.92
CO Issue 2004:
To close out the fund CO Issue 2004.
The original budget of the reserve fund balance for this fund was based on the estimated FY07
balance but not the actual.
However the fund had accumulated more fund balance in actual than the estimated at the end of fiscal year 2007.
This budge t amendment is to adjust the original budget to reflect the actual so that the fund can be properly closed out.
Department Approval `
Prepared By: fd
Date: 4/2512008 t
County Ju ge Approval
Date
Ibg &09-
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 07108 - 29.2
5/6/2008
FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
0100 11001500 61130000 CR Contingency 6,960.00
0100 31000300 71506000 DR Rental - Office Space 6,960.00
Juvenile Services - Academy
To reallocate funds to provide additional monies to the JJAEP/Academ ro ram for rental space
through the end of Au gust 2008 the projected date of occupancy of the portable buildin s.
Department Approva Date
Prepared By: ifj
Date: 4/29/2008
County Jud p oval Date
/Or 63
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 07/08 - 29.3
5/6/2008
FUND
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
0100
35500100
71506000
CR
Rental-Office Space
2,894.05
0100
35500100
80455000
DR
Leasehold Improvements
2,894.051
1
Emergency Management
To reallocate funds to allow for the payment of Brazos County's portion of adding a new breaker panel,
changing the existing receptacles to the UPS circuits, Battery PMs for the UPS and for restarting
services for the UPS because it had to be moved in the Community Emergencv Operations Center (CEOC).
30/0
Prepared By: ifj
Date: 4/30/2008
Department Approval
County,J"udge Approval
Date
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 07/08 - 29.4
5/6/2008
FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
4500 63000500 60360000 CR Furniture 3,250.00
4500 63000500 65320000 DR Equipment-Maintenance 3,250.00
Capital Improvement Fund: Commissioner's Court
To reallocate funds to allow for the refinishing of chairs for the Justice of the Peace courtrooms.
to be used in the new Count Administration Building.
65 chairs $50.00.
To be refinished b mid June 2008.
Department Approval Date
Prepared By: ifj
Date: 4/3012008
County Jydge Approval Date
/Ar G~~
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 07/08 - 29.5
5/6/2008
FUND
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
0100
28002000
59100000
CR
DDEA
3,400.00
0100
28002000
61620000
DR
Suscri tions and Publications
200.00
0100
28002000
65400000
DR
Grounds Maintenance
800.00
0100
28002000
61060000
DR
Bonds
400.00
0100
28002000
65950000
DR
Vehicle Maintenance
2,000.00
Sheriff Off
ice: Jail
To reallocate funds to allow for the purchase of subscr
iptions, rounds maintenance supplies and bonds for
the remainder of the fiscal year.
Department Approval Date
Prepared By: ifj
i ~
Date: 4/30/2008
my Juo#e Approval Date
toff 46
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 07/08 - 29.6
5/6/2008
FUND
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
3202
282300
67281000
CR
E ui ment -Electronic
1,218.00
3202
282300
60500000
DR
Office Equipment
417.00
3202
282300
61620000
DR
Subscriptions & Publications
801.00
Brazos Count Special Investi a
tioons Unit
To realloca
te funds to re lenish the accounts used to urchase GPS units.
Department Approval Date
Prepared By: ifj
Date: 4/30/2008
County Ju a Approval Date
ror 67
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 07/08 - 29.7
5/6/2008
FUND
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
0100
14000100
61750000
CR
'Telephone-Cellular
241.00
0100
14000100
51730000
DR
Cell Phone Allowance
200.00
0100
14000100
53100000
DR
Social Security
15.00
0100
14000100
53200000
DR
Retirement
24.00
0100
14000100
53800000
DR
Worker's Compensation
2.00
Information Technology
To realloca
te funds to rovide a ce
ll hone allowance in lieu of a county cell hone.
Department Approval Date
Prepared By: ifj 1 / \
Date: 4/30/2008
County Jydge Approval Date
Or 6f
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 07/08 - 29.8
5/6/2008
FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
0100 17000100 59100000 CR DDEA 2,049.00
0100 17000100 67286000 DR Equipment-Other 2,049.00
Building Maintenance
To reallocate funds to allow for the purchase of eauipment for the wood shop.
Prepared By: ifj
Date: 5/1/2008
Department Approval - Date
County J ge Approval Date
/e4? 601
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 07/08 - 29.9
5/6/2008
FUND
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
0100
41065000
CR
County Drug Court Fee
6,345.00
0100
46025100
CR
Donations-CTY Drug Court
650.00
0100
22700100
61040000
DR
Awards
3,000.00
0100
22700100
67203000
DR
Minor Computer Hardware
3,995.00
Coun Drug Court Program
For certification of realized revenues for the Count Dru Court Pro ram as of May 1. 2008.
Department Approval Date
Prepared By: ifj
Date: 511/2008
County Jtjd'ge Approval
Date
My, ~ 7D
PERSONNEL
CHANGE OF STATUS REQUESTS
Commissioner Court Date: May 6, 2008
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Chance Reauegk
Department Submitting Employee Request Action Requested
Request(s) Applies To
Brazos Center
Butts, Stella Resignation
Semken, Brianm New Hire
IT
Okorafor, Ekpe Cell Phone Allowance
SO-Jail Butler, Valerie
New Hire
Friedrich, Ben
Resignation
McGinty, Celia
Step Increase
Phariss, William
Step Increase
Approved in Commissioners' Court: May 6, 2008:
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)
J~l
CONTRACT AND AGREEMENT FOR SECURE LONG-TERM
RESIDENTIAL SERVICE OF JUVENILE OFFENDERS
SPACE AVAILABLE
This Contract and Agreement is made and entered into by and between 4M Granbury
Youth Services, Inc. DBA Granbury Regional Juvenile Center, a Texas Corporation, and
Brazos County, acting by and through its duly authorized representative, as indicated by
their signatures below. The effective date of this contract is September 1, 2007. The term
of this contract is 12 months beginning September 1, 2007 and ending on August 31,
2008.
WITNESSETH:
Whereas, Brazos County, in order to carry out and conduct their juvenile programs in
accordance with the Juvenile Justice Code, Title III of the Texas Family Code has need of
the use of detention facilities to house and maintain children of juvenile age, who are
referred to a detention facility for an act(s) of delinquency or act(s) indicating a need for
supervision, during pre-trial and pre-dispositional status or in the post-dispositional
treatment prescribed by the Court;
Whereas, 4M Granbury Youth Services, Inc. DBA Granbury Regional Juvenile Center, is
the owner and operator of a detention facility in Hood County, Texas ("Facility").
Whereas 4M Granbury Youth Services, Inc.., which has been duly inspected and
certified as being suitable for the treatment and detention of children; desires to make the
Facility available to Brazos County for such use and purpose, and Brazos County
desires to contract for the use of the facility. Now, therefore, the parties agree as follows:
(1) The term of this Contract shall be for a period of twelve months from the effective
date: however, if either party feels in its judgment that the contract cannot be
successfully continued, and desires to terminate this contract, then the party so
Brazos County / Granbury Residential Contract 101
1
desiring to terminate may do so by notifying the other party in writing, by certified
mail or personal delivery to its principle office, of its intention to terminate the
contract thirty (30) calendar days from the date of the Notice of Termination. At
12:00 o'clock Midnight, thirty (30) calendar days after the date of the Notice of
Termination, this contract shall terminate, become null and void, and be of no further
force or effect. Such termination shall not affect or diminish Brazos County's
responsibility for payment of any amounts due and owing at the time of termination
of the contract. Brazos County shall remove at its expense all children placed in the
Facility on or before the termination date.
(2) 4M Granbury Youth Services, Inc. DBA Granbury Regional Juvenile Center, will
provide room and board, supervision twenty-four hours per day, seven days per
week; routine medical examination and treatment within the Facility (but shall not
provide or pay for emergency examination, treatment, or hospitalization outside the
facility); an approved education program; recreation facilities; and counseling to
each child placed within the Facility.
(3) Brazos County agrees to pay the 4 M Youth Services Inc. the sum of $95 per day
for each child, admitted under "Moderate" Level of Care and $125 per day for each
child admitted under "Specialized" Level of Care. The Levels of Care are defined
by the Texas Department of Protective and Regulatory Services. The daily rate shall
be paid to the 4 M Youth Services Inc. for each day a child is in detention pursuant
to billing and paying procedures agreed upon by Brazos County and 4M Granbury
Youth Services, Inc. DBA Granbury Regional Juvenile Center for children
participating in sex offender treatment, the cost of the Offense Summary Polygraph
and the Sexual History Polygraph will be paid by 4M Granbury Youth Services, Inc.
DBA Granbury Regional Juvenile Center at a rate of $175 per exam. Additional
polygraphs required due to the child failing one or both of the aforementioned exams
will be paid by Brazos County at a rate of $175 per exam. The cost is based on the
projected actual cost of care for children in the facility. Payment is due within 30
days of receipt of billing.
(4) If an emergency examination, EMS treatment, health care treatment, and/or
Brazos County / Cranbury Residential Contract ~ y ~ ~ 2
hospitalization outside the Facility ("Outside Treatment") are required for a child
placed in the Facility, the Administrator of the Facility is authorized to secure the
Outside Treatment at the expense of Brazos County. Brazos County agrees to
indemnify and hold harmless 4M Granbury Youth Services, Inc. DBA Granbury
Regional Juvenile Center, its officers, administrator, representatives, agents,
shareholders and employees from any and all liability for charges for Outside
Treatment. The Administrator shall notify Brazos County of Outside Treatment
within twenty-four (24) hours of its occurrence.
(5) Prior to transporting a child to the Facility for placement, the official authorizing
the placement shall call the Facility to ensure that space is available. Placement of
children from Brazos County may be denied if space limitations require as
determined by the Facility.
(6) A child will only be accepted in the Facility upon receipt by the Facility
Administrator of a proper order from the Juvenile Court of Brazos County.
(7) Each child placed in the Facility shall be required to follow the rules and
regulations of conduct as fixed and determined by the Administrator and staff of the
Facility.
(8) If a child is accepted by the Facility from Brazos County and the child thereafter
is determined to be, in the sole judgment of the Administrator, mentally unfit,
dangerous, or unmanageable, or whose mental or physical conduct would or might
endanger the other occupants of the Facility, then the Administrator shall notify the
Juvenile Probation Department of Brazos County of this determination. The child
shall be removed immediately from the Facility. It will be the responsibility of
Brazos County to provide for the transportation for the removal of the child.
(9) 4M Granbury Youth Services, Inc. DBA Granbury Regional Juvenile Center,
agrees that the Facility will accept any child who qualifies, without regard to such
child's religion, race, creed, sex or national origin.
Brazos County / Granbury Residential Contract Its 3
(10) It is understood and agreed by the parties that children placed in the Facility under
proper orders of the appropriate Juvenile Court shall not be discharged from
the Facility until the Administrator of the Facility receives a certified copy of the
Order of Discharge signed by the Juvenile Court of Brazos County or by the written
authorization of the Juvenile Probation Department that originally detained the child.
(11) It is further understood and agreed by the parties that children placed in the
Facility may be released to the Probation Officer or other appropriate authority of
Brazos County pursuant to: (a) paragraph 8 of this Agreement, (b) an Order of
Release signed by the Judge of the Juvenile Court of Brazos County.
(12) It is further understood and agreed by the parties that nothing in this contract shall
be construed to permit Brazos County, its agents, servants, or employees in any way
to manage, control, direct or instruct 4M Granbury Youth Services, Inc. DBA
Granbury Regional Juvenile Center, its director, officers, employees, agents,
shareholders and designees in any manner respecting its work, duties or functions
pertaining to the maintenance and operation of the Facility. However, it is also
understood that the Juvenile Court of Brazos County shall control the conditions
and terms of detention supervision as to a particular child pursuant to Texas Family
Code, Section 51.12.
(13) It is further understood and agreed by the parties that Brazos County is
responsible for any damages caused by any child that Brazos County places at the
Facility.
(14) 4M Granbury Youth Services, Inc. DBA Granbury Regional Juvenile Center, will
provide a written Individualized Treatment Plan developed in conjunction with the
child and mutually agreed upon by appropriate facility staff and appropriate
personnel from Brazos County within 30 days of placement. The treatment plan
shall address areas within the domains of:
(a) Medical
(b) Educational
(c) Socialization
Brazos County / Granbury Residential Contract X f~~ 4
(d) Safety and Security
(e) Mental/Behavioral Health
(f) Parent and Child Participation
(g) Recreational
(h) Relationships
(i) Permanency Plan
(15) The Individualized Treatment Plan shall be reviewed jointly by the appropriate
4M Granbury Youth Services, Inc. DBA Granbury Regional Juvenile Center staff,
the child, and the appropriate Brazos County personnel at reasonable intervals, not
to exceed ninety (90) days, to assess the client's progress with modification of the
treatment plan being made when indicated.
(16) The Individualized Treatment Plan shall contain the reasons why the placement
will benefit the child; shall specify behavioral goals and objectives being sought for
each client; shall state how the goal and objectives are to be achieved while the child
is in placement with 4M Granbury Youth Services, Inc. DBA Granbury Regional
Juvenile Center; and shall state how the parent(s), guardian(s), and where possible,
grandparents, or other extended family members will be involved in the
Individualized Treatment Plan to assist in preventing or controlling the child's
alleged delinquent behavior. The Individualized Treatment Plan shall provide
Brazos County information which outlines the services provided to clients. These
output measures may include, but are not limited to:
(a) The average length of stay for residents.
(b) The specific type of milieu implemented by the facility.
(c) The average number of counseling hours provided to each resident on a
daily, weekly, or monthly basis.
(d) The number and types of reporting measures.
Additionally, 4M Granbury Youth Services, Inc. DBA Granbury Regional
Juvenile Center agrees to furnish the Brazos County Juvenile Probation Department
the annual indicators which express the effectiveness of the facility in providing
public benefit. These measurable outcomes will be submitted annually and may
include:
Brazos County / Granbury Residential Contract / 5
(a) The percentage of residents successfully completing the program
(b) The percentage of residents who are reunified with family or guardians.
(c) The percentage of residents who do not re-offend, and/or remain in school
for a designated aftercare period.
(17) 4M Granbury Youth Services, Inc. DBA Granbury Regional Juvenile Center shall
provide each child's Probation Officer with a written report of the child's progress
on a monthly basis.
(18) 4M Granbury Youth Services, Inc. DBA Granbury Regional Juvenile Center, will
keep a record of all services provided to Brazos County under this Agreement, and
upon reasonable notice will provide information, records, papers, reports, and other
documents regarding services furnished as may be requested by Brazos County.
(19) 4M Granbury Youth Services, Inc. DBA Granbury Regional Juvenile Center Inc.
will maintain the records (as referenced above) for three (3) years after the
termination of this Agreement.
(20) 4M Granbury Youth Services, Inc. DBA Granbury Regional Juvenile Center, will
provide certification of eligibility to receive State funds as required by Texas Family
Code Section 231.006.
(21) Equal Employment Opportunity
During the performance of this contract, 4M Granbury Youth Services, Inc. DBA
Granbury Regional Juvenile Center, agrees it:
(a) Will not discriminate against any employee or applicant for employment
because of race, color, religion, sex or national origin including but not
limited to employment, promotion, demotion or transfer, recruitment or
advertising, lay-off or termination, rates of pay or other forms of
compensation and selection for training, including apprenticeship. 4M
Granbury Youth Services, Inc. DBA Granbury Regional Juvenile Center,
agrees to post in conspicuous places, available to employees and applicants
Brazos County / Granbury Residential Contract V 6
for employment, notices to be provided setting forth the provision of this non-
discrimination.
(b) Will, in all solicitations or advertisement for employees placed by or on behalf
of 4M Granbury Youth Services, Inc. DBA Granbury Regional Juvenile
Center, state that all qualified applicants for positions in the Facility, will
receive consideration for employment without regard to race, color, religion,
sex, or national origin.
(22) This Agreement contains the complete agreement between the parties concerning
its subject matter, and it replaces all earlier agreements among them, whether written
or oral, concerning its subject matter.
(23) All documents identified in this Agreement as exhibits to the Agreement are
hereby incorporated in the Agreement and made an integral part of it.
(24) This Agreement shall be governed exclusively by the laws of the State of Texas.
Venue for all disputes shall be the District Court of Hood County. All obligations of
the parties are performable in Hood County, Texas.
(25) Except to the extent that a party to this Agreement seeks emergency judicial
relief, the parties agree to negotiate in good faith in an effort to resolve any disputes
related to this contract that may arise, no matter when the dispute may arise. If a
dispute cannot be resolved by negotiation, the dispute shall be submitted to
mediation before the parties resort to arbitration or litigation. The parties shall
choose a mutually acceptable mediator to mediate the dispute, and the parties shall
pay the costs of mediation services equally.
(26) The prevailing party in any lawsuit arising out of this Agreement will be entitled
to Attorney's fees from the other party, including actions for declaratory relief. All
notices required under this Agreement shall be in writing. They shall be sent by fax
or by registered U.S. mail, return receipt requested, to the party at the addresses
listed below. A party must provide notice of a change of address during the term of
this Agreement. Unless specified otherwise, notices required in this Agreement shall
Brazos County / Granbury Residential Contract /D ~ -q X 7
be deemed to have been received when actually receive.
4M Granbury Youth Services, Inc. Brazos County
1300 Crossland 1904 W. SH 21
Granbury, Texas 76048 Bryan, Texas 77803
(27) Captions in this Agreement are for convenience only and shall be deemed
irrelevant in construing the provisions of the Agreement.
(28) The parties intend that, in construing and enforcing the provisions of the
Agreement, mediators and judges shall give maximum effect to the principles of
contractual freedom and contractual enforceability.
(29) If any court finds any provision of this Agreement to be invalid or unenforceable,
this finding shall not affect the validity or enforceability of any other provision of
this Agreement.
(30) No express or implied waiver by any party of any right of that party under this
Agreement in any specific circumstance shall be considered to waive that right of
that party in any other circumstance.
(31) This Contract and Agreement is executed with the declared intention of the parties
that this Contract and Agreement is a contract providing for the care of children who
have allegedly committed an act of delinquency or an act indicating a need for
supervision, and payment for such care by Brazos County for the children placed in
the Facility by the Judge of Brazos County having juvenile jurisdiction.
(32) This Contract is in lieu of all previous contracts or agreements both oral and
written by and between 4M Granbury Youth Services, Inc. DBA Granbury Regional
Juvenile Center, and Brazos County for these purposes. Any previous contracts are
terminated, are null and void, and are of no further force or effect as of the date this
contract becomes effective.
Brazos County / Granbury Residential Contract / p ~ / 8
(33) The covenants and agreements in this Agreement are binding on and inure to the
benefit of the parties and their respective heirs, executors, administrators, legal
representatives, successors, and assigns.
(34) 4M Granbury Youth Services, Inc. DBA Granbury Regional Juvenile Center shall
adhere to all applicable state and federal laws and regulations pertinent to the
facility's provision of services.
(35) 4M Granbury Youth Services, Inc. DBA Granbury Regional Juvenile Center shall
account separately for the receipt and expenditure of any
and all state funds received from Brazos County under this contract. 4M Youth
Services shall account separately for state funds received and expended utilizing the
following Generally Accepted Accounting Practices (GAAP):
(1) 4M Granbury Youth Services, Inc. DBA Granbury Regional Juvenile
Center has an outside audit completed on a yearly basis which
specifies the receipt and expenditure of State funds. 4M Granbury
Youth Services, Inc. DBA Granbury Regional Juvenile Center shall
forward a copy of the annual outside audit to Brazos County by
March 1 following the end of the fiscal year.
(2) If 4M Granbury Youth Services, Inc. DBA Granbury Regional
Juvenile Center does not obtain an annual outside audit, then 4M
Granbury Youth Services, Inc. DBA Granbury Regional Juvenile
Center shall provide a separate accounting of funds received from
Brazos County in whole or in part paid from state funds. The
accounting shall clearly list the state funds received from Brazos
County and account for expenditures of said funds including
documentation of appropriate expenditures as well as the year's tax
forms and documentation. The accounting shall be provided to Brazos
County thirty (30) days prior to the renewal date of the contract.
(36) "Contractor understands that acceptance of funds under this contract acts as
Brazos County / Granbury Residential Contract JDg V p 9
acceptance of the authority of the State Auditor's Office, or any successor agency, to
conduct an audit or investigation in connection with those funds. Contractor further
agrees to cooperate fully with the State Auditor's Office or its successor in the
conduct of the audit or investigation, including providing all records requested.
Contractor will ensure that this clause concerning the authority to audit funds
received indirectly by subcontractors through the Contractor and the requirement to
cooperate is included in any subcontract it awards."
(37) It is further agreed that 4M Granbury Youth Services, Inc. DBA Granbury
Regional Juvenile Center will indemnify and hold harmless Brazos County against
any and all negligence, liability, loss, costs, claims or expenses arising out of
wrongful and negligent act(s) of commission or omission by 4M Granbury Youth
Services, Inc. DBA Granbury Regional Juvenile Center, its agents, servants or
employees arising from activities under this contract. 4M Granbury Youth Services,
Inc. DBA Granbury Regional Juvenile Center shall have no obligation to indemnify
and hold harmless Brazos County for any act(s) of commission or omission of the
County or the County's agents, servants, or employees arising from or related to this
contract for which a claim or other action is made.
(38) It is understood and agreed by 4M Granbury Youth Services, Inc. DBA Granbury
Regional Juvenile Center that this service provider contract is funded in whole or in
part with grant funds and shall be subject to termination without penalty, either in
whole or in part, if funds are not available or are not appropriated by the Texas
Legislature.
(39) 4M Granbury Youth Services, Inc. DBA Granbury Regional Juvenile Center,
warrants that, prior to entering this contract, it has verified and disclosed the
following information to Juvenile Probation, and agrees that it shall have an
ongoing affirmative duty under this Agreement to promptly ascertain and disclose
in sufficient detail this same information to Juvenile Probation:
A. Any and all corrective action required by any of 4M Granbury Youth
Services, Inc. DBA Granbury Regional Juvenile Center licensing authorities;
Brazos County / Granbury Residential Contract ,0V 31 10
B. Any and all litigation filed against 4M Granbury Youth Services, Inc. DBA
Granbury Regional Juvenile Center, or against its employees, interns,
volunteers, subcontractors, agents and/or consultants that have direct contact
with juveniles;
C. Any arrest of any employee, intern, volunteer, subcontractor, agent and/or
consultant of the 4M Granbury Youth Services, Inc. DBA Granbury Regional
Juvenile Center that has direct contact with juveniles;
D. Any finding of "Reason to Believe" by a state regulatory agency in a child
abuse, neglect and exploitation investigation where an employee, intern,
volunteer, subcontractor, agent and/or consultant of 4M Granbury Youth
Services, Inc. DBA Granbury Regional Juvenile Center that has direct contact
with juveniles was the alleged or designated perpetrator;
E. The identity of any of 4M Granbury Youth Services, Inc. DBA Granbury
Regional Juvenile Center employees, interns, volunteers, subcontractors,
agents and/or consultants that have direct contact with juveniles that are
registered sex offenders; and
F. The identity of any of 4M Granbury Youth Services, Inc. DBA Granbury
Regional Juvenile Center employees, interns, volunteers, subcontractors,
agents and/or consultants that have direct contact with juveniles that have a
criminal history. For the purpose of this Agreement, the term "criminal
history" shall include: (1) current felony or misdemeanor probation or parole;
(2) a felony conviction or deferred adjudication within the past ten years; or
(3) a jailable misdemeanor conviction or deferred adjudication within the past
five years.
Brazos County / Granbury Residential Contract /09IA 11
l
IN WITNESS WHEREOF, we hereunto affix our signature this day of
N6 20¢7
Brazos County
Juvenile Probation Department
Charles D. Vance
Chief Juvenile Probation Officer
4M Granbury Youth Services, Inc.
By: Patrick Gaul
Facility Administrator
Brazos County / Granbury Residential Contract /09 'g ~ 12
i
~l5
The State of Texas, County of BRAZOS
We, the undersigned, as County Commissioners within and for Brazos County, and the
Honorable Randy Sims, County Judge of Brazos County, constituting the entire
Commissioners' Court of Brazos County, during a regular meeting of said Court have
examined the foregoing report and have caused an order to be entered upon the Minutes
of the Commissioners' Court of Brazos County approving said Report as presented and
submitted as true and correct by Kay Hamilton, Treasurer of Brazos County, as provided
for in the Revised Statutes of the State of Texas. (Texas Local Government Code,
114.026)
Witness my hand this day of O C1.2~ . A.D. 2008
aren McQueen
County Clerk, County of BRAZOS, State of Texas
Examined and approved in open Commissioners' Court this day of
2008.
Randy County Judge
L o d Wfisse a Commissioner Precinct #1
Duane Peters, Commissioner Precinct #2
1
Kenny Mallard, C missioner P c nct #3
('41): f r
Carey Cauley, Commissioner Precinct #4
Treasurer's Report for the MONTH of MARCH 2008
AND QTR ENDING 3/31/08
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BRAZOSCOUNTY
COMMISSIONERS' COURT ACTION FORM
L ~
DEPA RTMENT Road and Bridge NUMBER 56001000
DATE OF COURT MEETING: May 6, 2008
ITEM: Request from Verizon Communications to excavate an existing 25 pair cable and place two
(2) pedestals in the right of way of Fountain Switch Road (approximately 0 1 mile west of Homola
Road). Site is located in Precinct 4.
SOURCE OF FUNDS: N/A
PRESENTATION:
REQUIREMENTS:
1) No work will be permitted between front slope and/or back slope.
2) All installation(s) shall be constructed in designated utility easements, if applicable. If no utility
easement exists, the installation(s) shall be 1) within 3-5' of and parallel to the right-of-way line
and/or 2) in the case of a road bore, perpendicular to the right-of-way line.
3) If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's responsibility to
do so and to remove all cleared brush, trees etc. from county right-of-way.
4) Ditch line shall be compacted to 90% standard density ASTM-Test Method No. D-698; test shall be
conducted by an independent geotechnical testing firm; copies of all test results shall be furnished to
the office of the Brazos County Engineer.
5) Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic Control
Devices for Streets and Highways, published by the Texas Department of Transportation, and all other
State and Federal laws governing utility construction.
SUBMITTED BY:
APPROVED BY:
Oc- k AJ ~K e e iht 4'r-rD- (11, )A,t--
Richard F. Vance, P.E. Commissioner Carey Cauley
County Engineer
CC2008-028
This Request is A
Date:
Precinct 4
Denied ❑ by Commissioners' Court
County Judge
/0S n
VERIZON COMMUNICATION Notice of
Line Installation
April 25, 2008
To The Commissioner's Court of Brazos County
ATTENTION COUNTY JUDGE:
Formal notice is hereby given that VERIZON COMMUNICATIONS will construct
a communication line within the right-of-way of a County Road in Brazos, County,
Texas as follows:
Verizon will dig up an existing 25 pair cable along Fountain Switch
Road located in front of a new cell tower under construction for
Verizon Wireless. The address is 5699. Two pedestals will be
Placed to access cable to a 4" PVC provided by wireless company.
The location and description of this line and associated appurtenances is
more fully shown by two (2) copies of drawings attached to this notice. The line
will be constructed and maintained on the County Road right-of-way in
accordance with governing laws.
Notwithstanding any other provision contained herein, it is expressly
understood that the tender of this notice by the Verizon Southwest Incorporated
does not constitute a waiver, surrender, abandonment or impairment of any
property rights, franchise, easement, license, authority, permission, privilege or
right now granted by law or may be granted in the future and any provision or
provisions so construed shall be null and void.
Construction of this line will begin on or after May 15, 2008.
VERIZON COMMUNICATIONS 5416 - 3POAOJC
Brenda Vajdak
Supervisor-Network Engineer
301 Industrial Blvd.
Bryan, TX 77803
VOL 14 'AGE bg-
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DISCLA IMER : This is a product of the City of Bryan GIS Department The data depicted here have been
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government agencies. The City of Bryan expressly disclaims responsibility for damages or liability that may arise
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BRAZOS COUNTY t-1
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 56001000
DATE OF COURT MEETING: May6, 2008
ITEM: Request from Wickson Creek Special Utility District to construct a road bore and
approximately 530 L F of water line installations in the right of way of Old Reliance Road
(beginning 1,130 ft southwest of Andert Road extending a distance of 530 ft.). Site is located in
precinct 2.
SOURCE OF FUNDS: N/A
REQUIREMENTS:
1. No work will be permitted between front slope and/or back slope.
2. All installation(s) shall be constructed in designated utility easements, if applicable. If no
utility easement exists, the installation(s) shall be 1) within 3-5' of and parallel to the right-
of-way line and/or 2) in the case of a road bore, perpendicular to the right-of-way line.
3. If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's
responsibility to do so and to remove all cleared brush, trees etc. from county right-of-way.
4. Ditch line shall be compacted to 90% standard density ASTM-Test Method No. D-698; test
shall be conducted by an independent geotechnical testing firm; copies of all test results shall
be furnished to the office of the Brazos County Engineer.
5. Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic
Control Devices for Streets and Hi hways, published by the Texas Department of
Transportation, and all other State and Federal laws governing utility construction.
NOTES/EXCEPTIONS:
ACTION REQUESTED OR ALTERNATIVES:
SUBMITTED BY: AP E
I~ A
Richard F. Vance, P.E. Commissioner E. Duane Peters
County Engineer Precinct 2
CC2008-029
i
This Request is Arpro , gd V///]Denied ❑ by Commissioners' Court
Date: ~S--~G ~ i"
Randy Sijafs, County Judge
log °II
REQUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT-OF-WAY
TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS
BRAZOS COUNTY COURTHOUSE
BRYAN, TEXAS 77803
Formal notice is hereby given that (applicant) Wickson Creek Special Utility District proposes
to place a (type) water line within across X the right-of-way of (road) Old Reliance
Road in Brazos County, Texas as follows:
The location or description of the proposed installation is more fully shown by 3 copies of the drawings
attached to this notice. One crossing to be installed (See attached sheets B5 and 116). Crossing will
start 1,130' southwest of Andert Road and run parallel to Old Reliance Road to cross Wickson
Creek. The Wickson Creek crossing will be a length of 530 L.F. Thence, the crossing will cross
Old Reliance Road. Crossing will be bored and cased.
I understand and agree that:
1. The County Engineer must be notified 72 hours prior to the beginning of construction in
order that he, or his designated inspector, may inspect the actual installation;
2. All damage to the roadways and rights-of-way will be repaired to their original condition
to the satisfaction of the County Engineer;
3. Brazos County reserves the right to require Applicant to relocate or lower any such line at
no cost to Brazos County, should same become necessary due to widening or lowering, or
other alteration of the roadway or right-of-way;
4. Brazos County will in no way be responsible for any damage which might occur to any
existing utility lines in the right-of-way;
5. The line will be constructed and maintained on the County right-of-way in accordance
with the Utility Accommodation Policy which was adopted by the Texas Department of
Transportation on May 29, 1989;
6. The line or lines will be constructed no less than twenty-four inches (24") lower than the
lowest part of the drainage or bar ditch and the drainage is to be considered at least two
feet (2') below the center of the roadway;
7. All sites will be barricaded during the construction period.
Construction of this line will begin on or after the 15th day of May, 2008
Firm: Wickson Creek SUD
By: Kent Watson 'eel crzl""
Title: General Manager
P Address: P. O. Box 4756
Bryan, 77805
Phone: 979-589-3030
APPROVED BY COMMISSIONERS' COURT:
Date / - w
Randy Sims, unty Judge
Brazos Col ly, Texas
03/08
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BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 56001000
DATE OF COURT MEETING: May 6, 2008
ITEM: Request from Wickson Creek Special Utility District to construct a road bore for water line
installations in the right of way of Andert Road (at its intersection with Old Reliance Road). Site is
located in precinct 2.
SOURCE OF FUNDS: N/A
REQUIREMENTS:
1. No work will be permitted between front slope and/or back slope.
2. All installation(s) shall be constructed in designated utility easements, if applicable. If no
utility easement exists, the installation(s) shall be 1) within 3-5' of and parallel to the right-
of-way line and/or 2) in the case of a road bore, perpendicular to the right-of-way line.
3. If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's
responsibility to do so and to remove all cleared brush, trees etc. from county right-of-way.
4. Ditch line shall be compacted to 90% standard density ASTM-Test Method No. D-698; test
shall be conducted by an independent geotechnical testing firm; copies of all test results shall
be furnished to the office of the Brazos County Engineer.
5. Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic
Control Devices for Streets and Highways, published by the Texas Department of
Transportation, and all other State and Federal laws governing utility construction.
NOTES/EXCEPTIONS:
ACTION REQUESTED OR ALTERNATIVES:
SUBMITTED BY:
b~
i. , cl!~Ln-4 &Vmr
Richard F. Vance, P.E.
County Engineer
CC2008-030
APPROV-RD BY:
Commissioner E. Duane Peters
Precinct 2
This Request is Approved E / Denied ❑ by Commissioners' Court
Date:
Randy S' s, County Judge
log 96
REQUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT-OF-WAY
TO THE COMNUSSIONERS' COURT OF BRAZOS COUNTY, TEXAS
BRAZOS COUNTY COURTHOUSE
BRYAN, TEXAS 77803
Formal notice is hereby given that (applicant) Wickson Creek Special Utility District proposes
to place a (type) water line within across X the right-of-way of (road) Andert Road
in Brazos County, Texas as follows:
The location or description of the proposed installation is more fully shown by 3 copies of the drawings
attached to this notice. One crossing to be installed at the intersection of Andert Road and Old
Reliance Road (See attached sheet B7). Crossing will be bored and cased.
I understand and agree that:
1. The County Engineer must be notified 72 hours prior to the beginning of construction in
order that he, or his designated inspector, may inspect the actual installation;
2. All damage to the roadways and rights-of-way will be repaired to their original condition
to the satisfaction of the County Engineer;
3. Brazos County reserves the right to require Applicant to relocate or lower any such line at
no cost to Brazos County, should same become necessary due to widening or lowering, or
other alteration of the roadway or right-of-way;
4. Brazos County will in no way be responsible for any damage which might occur to any
existing utility lines in the right-of-way;
5. The line will be constructed and maintained on the County right-of-way in accordance
with the Utility Accommodation Policy which was adopted by the Texas Department of
Transportation on May 29, 1989;
6. The line or lines will be constructed no less than twenty-four inches (24") lower than the
lowest part of the drainage or bar ditch and the drainage is to be considered at least two
feet (2') below the center of the roadway;
7. All sites will be barricaded during the construction period.
Construction of this line will begin on or after the 15th day of May, 2008
Firm: Wickson Creek SUD
By: Kent Watson
Title: General Manager
Address: P. O. Box 4756
Bryan, TX 77805
Phone: 979-589-3030
APPROVED BY COMMISSIONERS' COURT:
Date .O
i
Randy Sims, County Judge
Brazos County, Texas
03/08 10 ~ q
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