HomeMy WebLinkAbout2008-03-18-6:00PM-REGULARBRAZOSCOUNTY
BRYAN, TEXAS
NOTICE OF MEETING
AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR
SESSION ON 18 MARCH 2008 AT 6:00 P.M. IN ASSEMBLY ROOM 3 OF THE
BRAZOS CENTER, 3232 BRIARCREST DRIVE, BRYAN, TEXAS.
1. Invocation and Pledge of Allegiance - Commissioner Mallard.
2. Call for citizen's input and/or concerns.
Consider and take action on agenda items 3 -24:
3. Reclassification of the following positions in the 272nd District Court:
a. Administrative Secretary (Class Code 2527): from Group 14, Step 9 to Group
14, Step 3, with the excess funds (estimate: $3,772) moved from this position to
the Court Coordinator position.
b. Court Coordinator (Class Code 2523): from Group 18, Step 7 to Group 18, Step
11, with $272 plus benefits to come from Contingency.
4. Request from the County Attorney's Office for permission to hire Miguel Vasquez as a
temporary employee at Class Code 0523, Group 20, Step 2 while Investigator
Christopher Jadlowski is on military orders for a period of one year in Afghanistan.
5. Budget Amendment 07/08-22.1 thru 07/08-22.4.
6. Personnel Change of Status.
7. Payment of Claims.
Office of the County Judge • 300 East 26'" St. Suite 14 • Bryan, Texas 77803 • Fax: (979) 361-4503
Commissioners Court Agenda
18 March 2007
Page 2
8. Addition to the Brazos County Employee Manual, Section 9.01.1, allowing for the
balance of employee insurance premiums to be deducted in full from the employee's
last paycheck.
9. Addition to the Brazos County Employee Manual, creating Section 3.01.6 which makes
employees responsible for informing the Human Resources Department of any changes
in personal status.
10. The correction of Retiree Insurance Premiums that were not increased on 1 January
2007 as previously approved
11. Agreement with NAMPAC for Development and Tax Abatement in Reinvestment
Zone #26 for commercial - industrial tax abatement.
12. Memorandum of Understanding with the Brazos Valley Museum of Natural History
regarding the anticipated enclosure of the pavilion and related responsibilities regarding
the antique boat "Mary Terrell," currently on display in the pavilion area.
13. Request for a Variance of the Comp Time Policy, allowing employees of the County
Clerk's Office until 3 July 2008 to take their accrued comp time earned while working
the election process.
14. Request from the Sheriff's Office, Jail Administration Division, for changes in Job
Title for the following classifications:
a. Classification 1505: change Job Title from "Sergeant Jail" to "Detention
Sergeant;"
b. Classification 1543: change Job Title from "Court Officer Jail" to "DO
Court Officer"
15. Permission to accept donated property from the Memorial Student Center's Opera and
Performing Arts Society (MSC - OPAS) for the Juvenile Services Department.
16. Out of state travel request from the Commissioners Court for Commissioner Mallard to
travel to Washington, D.C. with the Chamber of Commerce. Dates of travel are 12-16
May 2008.
17. Treasurer's Report for the month of January 2008.
18. Tax Refund Applications for the following:
a. Laneill B. Bloom
b. Skyline Investments
c. Edgar Malave
19. Change Order #3 in the amount of $75,887.90 with Madison Construction for the
County Administration Building.
20. Permission to advertise Bid 2008-034, Asphalt, Oil and Emulsion.
Commissioners Court Agenda
18 March 2007
Page 3
21. Permission to award Bid 2008-030, 12 Inch Riprap, as follows:
Primary Recommendation (loaded & hauled):
80,000 # Superior Crushed Stone
58,420 # Lone Star Aggregates
Secondary Recommendation (loaded & hauled):
80,000 # Austin Crushed Stone
58,420 # Superior Crushed Stone
22. Acceptance of Wickson Creek Special Utility District's cost estimate of $1,500.00 to
install a water meter on Ferrill Creek Road to provide service to the Road and Bridge
Equipment/Materials Storage Yard. Site is located in Precinct 2.
23. Request for permission to enter William R. Klemm's property located off Grassbur
Road for the purpose of constructing a drainage ditch behind the new right of way line
for the health, safety and welfare of the general public. Site is located in Precinct 2.
24. Payment Authorization in the amount of $2,500.00 to Holtkamp Realty Consultants for
an appraisal of the County Administration Building parking lot; a purchase order was
not obtained in advance.
25. Acknowledgement of the 2007 Racial Profiling Report for the Precinct 3 Constable's
Office.
26. Announcement of interest items and possible future agenda topics.
27. Call for citizen input and/or concerns.
28. Agency / Board / Committee reports by Court members.
29. Adjourn
The Brazos Center is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services
must be made two business days before the meeting. To make arrangements, call (979) 361-4102.
5L Li two I 1 B
COMMISSIONERS' COURT
REGULAR MEETING
MARCH 18, 2008
A regular meeting of the Commissioners' Court of Brazos
County, Texas was held in the Brazos Center 3232 Briarcrest
Drive, in Bryan, Brazos County, Texas, beginning at 6:00 p.m.
on Tuesday, March 18, 2008 with the following members of the
Court present:
Randy Sims, County Judge, Presiding;
Lloyd Wassermann, Commissioner of Precinct 1;
Duane Peters, Commissioner of Precinct 2;
Kenny Mallard, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4;
Karen McQueen, County Clerk, Absent.
The attached sheet contains the names of the citizens and
officials that were in attendance.
Commissioner Mallard gave the invocation and led the
pledge of allegiance.
Under citizen input/and or concerns, the following spoke:
Dan Bates, with the Brazos Valley Citizens Action Group
a) He remarked on a meeting of all law enforcement
officers in the county that was called by the Sheriff. He was
surprised to see that the constables were not included. He
also read about it in the Eagle and it was the same, no
constables. His group is concerned that Constables are not
Vol ion Page
Commissioners Court meeting March 18, 2008
being considered law enforcement.
in the south end of the county and
dispatch for Constables. He thi
public safety. He asked the Court
do something to get the Constables
and assist in public safety.
2
He spoke about an incident
was told that 9-1-1 did not
aks this is a hindrance to
to look into the matter and
included in law enforcement
The first matter before the Court was a request from the
272nd District Court Judge, Travis Bryan, to reclassify the
following positions:
a. Administrative Secretary, Class 2527
From: Group 14, Step 9
To: Group 14, Step 3
The excess funds estimated at $3,772 to be moved
from this position to the Court Coordinator
position
b. Court Coordinator, Class 2523
From: Group 18, Step 7
To: Group 20, Step 2
$272 plus benefits to come from Contingency.
The County Judge moved to approve the request. Commissioner
Cauley seconded the motion. Commissioners Wassermann, Peters,
Cauley and the County Judge voted "Aye". Commissioner Mallard
abstained. The motion carried.
The next matter before the Court was consideration of a
request from the County Attorney's office for permission to
hire Miguel Vasquez as a temporary employee at Class Code
Vol O'~ Page S
Commissioners Court meeting March 18, 2008 3
0523, Group 20, Step 2 while Investigator Christopher
Jadlowski is on military orders for a period of one year in
Afghanistan. On motion by Commissioner Peters, seconded by
Commissioner Mallard, the Court voted unanimously to approve
the request to hire a temporary employee with no benefits.
The Court next considered Budget Amendment #07/08-22.1
through 22.4, which would correct budget amendment 07/08-9.1
Capital Projects-Commissioners Court, budget amendment 07/08-
21.2 Capital Projects-Commissioners Court; reallocate funds
for Justice of the Peace, Precinct 4; and transfer funds from
County Treasurer to Capital Projects-Commissioners Court. On
motion by Commissioner Peters, seconded by Commissioner
Wassermann, the Court voted unanimously to approve the budget
amendment as submitted, a copy of which is attached.
The Court proceeded to consider the change of status of
employees as submitted on the attached Personnel Action
Requests. Commissioner Peters moved to approve the personnel
action requests. Commissioner Cauley seconded the motion.
Commissioners Wassermann, Peters, Cauley and the County Judge
voted "Aye". Commissioner Mallard abstained. The motion
carried.
The Court next considered the following Claims as
submitted by the County Treasurer for payment:
Vol 10 Page b
Commissioners Court meeting March 18, 2008 4
7047615 through 7047908
On motion by Commissioner Cauley, seconded by Commissioner
Peters, the Court voted unanimously to approve the Claims as
submitted.
The next matter before the Court was consideration of a
proposed addition to the Employee Manual Section 9.01.1. The
addition is as follows:
"To ensure that the employee's insurance coverage
continues to the end of the last month worked, the
balance of the employee's insurance premiums will be
deducted in full from the employee's last paycheck."
On motion by Commissioner Peters, seconded by Commissioner
Cauley, the Court voted unanimously to approve the proposed
addition to the Employee Manual Section 9.01.1.
The Court next considered a proposed addition to the
Employee Manual creating Section 3.01.6 "Updating Personnel
Records". The addition is as follows:
Employees are responsible for informing the Human
Resource Department of any changes in personal
status such as name, address, marital status,
dependent(s) age, payroll deductions, insurance,
etc. Brazos County is not responsible for any loss
of benefits caused by an employee's failure to
report such changes.
On motion by Commissioner Wassermann, seconded by Commissioner
Cauley, the Court voted unanimously to approve the proposed
addition to the Employee Manual Section 3.01.6.
Vol i b I Page 77
Commissioners Court meeting March 18, 2008 5
The Court next considered a request from the Human
Resources Department to correct the retiree premiums that were
not increased on January 1, 2007. These premiums equal those
paid by the active employees. On motion by Commissioner Peters,
seconded by the County Judge, the Court voted unanimously to
approve the request from the Human Resources Department and
allow the premiums paid by retirees during 2007 to stand and
allow the Human Resources Department to correct this error as
of January 1, 2008.
The next matter before the Court was consideration of an
Agreement with NAMPAC for development and tax abatement in
reinvestment zone #26 for commercial-industrial tax abatement.
On motion by the County Judge, seconded by Commissioner Cauley,
the Court voted unanimously to remove this item from the
agenda.
The Court next considered a Memorandum of Understanding
between Brazos County and the Brazos Valley Museum of Natural
History concerning the moving of the ship the "Mary Terrell" to
allow for the enclosing of the pavilion where it is currently
on display. On motion by Commissioner Peters, seconded by
Commissioner Wassermann, the Court voted unanimously to approve
the Memorandum of Understanding. A copy is attached.
The next matter before the Court was consideration of a
Vol 10 Page 9
Commissioners Court meeting March 18, 2008 6
request for variance of the Comp Time Policy, allowing
employees of the County Clerk's office until July 3, 2008 to
take their accrued comp time earned while working the election
process. On motion by the County Judge, seconded by
Commissioner Cauley, the Court voted unanimously to approve the
request.
The next matter before the Court was a request from the
Sheriff's Office, Jail Administration Division, for changes in
job title for the following classifications:
a. Classification 1505: change job title from
Sergeant-Jail to Detention Sergeant;
b. Classification 1543: change job title from
Court Officer-Jail to DO Court Officer.
On motion by Commissioner Peters, seconded by Commissioner
Wassermann, the Court voted unanimously to approve the request.
The Court next considered authorizing acceptance of
donated property from OPAS. The Juvenile Services Department
received a donation of 16 tickets for the "Blast" Performance
with an estimated value of $656.00. On motion by Commissioner
Peters, seconded by Commissioner Mallard, the Court voted
unanimously to accept the donated property.
The next matter for consideration by the Court was a
request submitted by the Commissioners Office requesting
permission for Commissioner Kenny Mallard to travel to
Washington D.C. with the Chamber of Commerce, May 12-16, 2008.
Vol 10 Page
Commissioners Court meeting March 18, 2008 7
On motion by Commissioner Cauley, seconded by Commissioner
Wassermann, the Court voted unanimously to grant the request
from Commissioner Mallard and approved payment of out of state
travel expense for Commissioner Kenny Mallard.
On motion by the County Judge, seconded by Commissioner
Peters, the Court voted unanimously to receive, approve and
order filed as submitted the Treasurer's report for January
2008. A copy is attached to and made a part of these minutes.
The next matter for consideration was approval of tax
refund applications from the following individuals and/or
companies:
a) Laneill B. Bloom, Over Payment $81.92
b) Skyline Investments, Over Payment $322.86
c) Edgar Malave, over payment $70.21
On motion by Commissioner Wassermann, seconded by Commissioner
Peters, the Court voted unanimously to approve the tax refund
applications.
The Court next considered approval of a Change Order #3 in
the amount of $75,887.90 for the County Administration
Building. On motion by Commissioner Peters, seconded by the
County Judge, the Court voted unanimously to approve Change
Order U. A copy is attached.
The next matter for consideration was approval for the
Vol 11)-7 Page 10
Commissioners Court meeting March 18, 2008 8
Purchasing Agent to advertise Bid 2008-034, Asphalt, Oil, and
Emulsion. On motion by Commissioner Wassermann, seconded by
Commissioner Peters, the Court voted unanimously to authorize
the Purchasing Agent to advertise for bids for Asphalt, Oil and
Emulsion.
The Court next considered awarding Bid No. 2008-030, 12
inch Riprap. Charles Wendt, Assistant Purchasing Agent, made
the following recommendations:
Primary Recommendation: Loaded and Hauled
80,000# Superior Crushed Stone
58,420# Lone Star Aggregates
Secondary Recommendation: Loaded and Hauled
80,000# Austin Crushed Stone
58,420# Superior Crushed Stone
On motion by Commissioner Peters, seconded by Commissioner
Wassermann, the Court voted unanimously to accept the
recommendation of the Assistant Purchasing Agent and award the
contract as noted above. A copy of the bid tabulation is
attached.
The Court next considered acceptance of Wickson Creek
Special Utility District's cost estimate of $1,500.00 to
install a water meter on Ferrill Creek Road to provide service
to the Road & Bridge Equipment/Materials Storage Yard in
Precinct 2. On motion by Commissioner Peters, seconded by
Vol Page
Commissioners Court meeting March 18, 2008 9
Commissioner Cauley, the Court voted unanimously to accept
Wickson Creek Special Utility District's cost estimate of
$1,500.00 to install a water meter on Ferrill Creek Road to
provide service to the Road & Bridge Equipment/Materials
Storage Yard.
The Court next considered authorizing work outside of
county rights-of-way for the health, safety and welfare of the
general public. The Road and Bridge Department requested
permission to enter the private property of William R. Klemm on
Grassbur Road in Precinct 2 to construct a drainage ditch
behind the new right-of-way line. On motion by Commissioner
Peters, seconded by Commissioner Wassermann, the Court voted
unanimously to authorize the work.
The next matter before the Court was consideration of a
payment authorization in the amount of $2,500.00 to Holtkamp
Realty Consultants covering appraisal service of the County
Administration Building parking lot. On motion by the County
Judge, seconded by Commissioner Peters, the Court voted
unanimously to approve the payment authorization.
The Court acknowledged receipt of the 2007 Racial
Profiling Report for the Precinct 3 Constable's Office.
Under announcements of interest items and possible future
agenda topics the following spoke:
Vol 107 Page 1a
Commissioners Court meeting March 18, 2008
Commissioner Mallard
a) Reported that in the near future, the
new EOC office will be open and
available to use. The County Judge
asked Commissioner Mallard to review
for the audience what the EOC was and
thanks him for all his hard work on
the project.
There was no citizen input and/or concerns.
10
Under Agency/Board/Committee reports by Court members,
the following spoke:
Commissioner Wassermann
a) Saturday, April 5th is "County Trash Off
Day". He invited all to come and work to
clean up the County from 8:00 a.m. to
11:30 a.m.
County Judge
a) He met with folks from Holland to discuss
"Wind Development." They discussed the use
of wind mills to generate electricity.
Commissioner Mallard
a) The IGC met and heard a group from Tyler
talk about their project on developing roads
and method of payment for construction.
There being no further business to come before the
Court, the meeting was adjourned.
Vol 10 7 Page 13
The foregoing minutes of the Commissioners Court meeting held
March 18, 2008 have been examined and are approved in open
Court this the (qfi-- day of " , 2008, in Bryan,
Brazos County, Texas.
Randy
Count.
94;e'e- 4(w- ~et~ 441',
Lloyd assermann
Commissioner, Precinct 1
Duane Peters Kenny Malla
Commissioner, Precinct 2 Commissioner, Precinct 3
i
Ca
Attest: Ca l e
94~LLX ktx-~
Karen McQueen
County Clerk
ey y, Jr.
1
Commissi ner, Prec n t 4
Vol Page I
BRAZOS COUNTY COMMISSIONERS COURT
MEETING ON ~ I Oi 2008 AT k00#7
Speaking Name
Organization/Department
t
T C
10
~ OF T
U
h
4 !MO
y a
JAMES M. KUBOVIAK
COUNTY ATTORNEY
BRAZOS COUNTY, TEXAS
TELEPHONE (979) 361-4300
FAX (979) 361-4357
BRAZOS COUNTY CC
300 E. 26TH ST., STE. 325
BRYAN, TEXAS 77803-5327
REQUEST FOR AN AGENDA ITEM FOR THE
MARCH 18t'', 2008 MEETING OF THE COMMISSIONERS COURT
Request that the Brazos County Commissioner's Court approve the Personnel Action Form for
Miguel Vasquez. This employee will be hired as a "Temporary" employee while Investigator
Christopher Jadlowski is on military orders in Afghanistan. The military orders received are for
a period of one year effective March 15, 2008. The temporary employee will not be eligible for
retirement, vacation/sick-time accruals or insurance benefits. The position is budgeted a Class
Code is 0523, Group 20, Step 2 with an annual salary of $37,811.84. If approved, no additional
monies would be needed by the County Attorney's office to fund this position salary.
APPROVED:
y Sims, County Judge date
BRAZOS COUNTY
PERSONNEL ACTION FORM
Requested Effective Date
of Personnel Action 3I II I I LsC
Division: ( l o U m-r v A4Cc `Eq
Division No:
Budgeted Position yes ❑ no
Budgeted Dollars Eyes ❑ no
Dollars Verified
by Auditor:
Verif ied by:
STATUS REQUEST
X New Hire ❑ Retirement ❑ Transfer to Another Dept.
❑ Resignation ❑ Promotion ❑ Other (explain in
❑ Completed Probation ❑ Transfer within Dept. comments below)
EMPLOYEEINEpRMA KI4Pl
Employee Name: IY I rq e_1 V ASCp?t>~ t~(- Employee No: Hire Date: 3I I O $
Job Title n y a Q~~r ~6t~n rr ~ tf f l,cerClass Code: l~ S Z-3, Position No:
Annual Salary: $ 3'1 1 I A`f Hourly Rate: $ I g V Group: Z C Step: Z
CHANGE REQUEST
New Job Title: Class Code: Position No:
Annual Salary: $ Hourly Rate: $ Group: Step:
TRANSFER iQUES t'
From Division: Division No:
Class Code: Position No: Annual Salary: $ Hourly Rate: $
Group: Step:
To Division:
Division No:
Class Code: Position No: Annual Salary: $ Hourly Rate: $
Group: Step
'SEPARATION
Division:
Original Hire Date:
Job Title:
Group: Step:
Division No:
Last Day Worked:
Class Code: Position No:
Reason for Separation:
Rehire: ❑ yes ❑ no ❑ conditional (if no or conditional, explain in comments below)
L-,I I nc- - 'Qc,~C>?iOz CU»t rt~I rexymazk, iLIC-4 1111 c r, crt. C_,C n~N 'v: j4s
CQ SS0NERS' C0t7RT kCW Court Comments
CkApproved ( IL MA4 4
❑ Denied E to a Si n re Date
❑ No Action Taken G~-
Dated this 1 p day 20 ~j ep ent Head Signature Date
Count udoe s Signature~'/'r Personnel Signature Date
FORM 201 I W /
❑ yes ❑ no
/77S-
B BUDGET AMENDMENT(S) FOR THE 2007-2008 BUDGET YEAR
NO. 07/08-22.1 thru 07/08-22.4
On this the 18`h day of March 2008 at a regular meeting of the Commissioners' Court, the following
members were present:
Randy Sims, County Judge, Presiding
Lloyd Wassermann, Commissioner, Precinct 1
E. Duane Peters, Commissioner, Precinct 2
G. Kenny Mallard, Commissioner, Precinct 3
Carey Cauley, Jr., Commissioner, Precinct 4
Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 18 March 2008 the Court heard and approved a budget amendment for the
2007-2008 budget year for Brazos County, Texas; and
WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen
conditions which could not be reasonably included in the original budget adopted 11 September 2007, the
following amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 18`h day of March 2008.
THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
By
Original: County Clerk's Office and
attached to the original budget
Copies: County Auditor
County Treasurer
County Budget Officer
Commissioners' Court Minutes
Iv7 1 ~
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 07/08 - 22.1
3/18/2008
FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
4500 63000500 80110000 CR Building - JP Offices 7,457.51
4500 63000500 80294000 DR Equipment - Telephone 7,457.51
Capital Projects - Commissioners' Court:
To correct budget amendment 07/08 - 9.1 so that the telephone expenses can be appropriate)
accounted for.
Prepared By: ifj
Date: 3/7/2008
Departnt Approval Date
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 07/08 - 22.2
3/18/2008
FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
4500 63000500 80890000 CR Vehicles 50.000.00
4500 63000500 80101001 DR Building Renov. - Admin 50,000.00
Capital Projects - Commissioners' Court:
To correct budget amendment 07/08 - 21.2 the account number was listed as 80890000 which is the vehicle
account. The correct acount should have been # 80101001.
Prepared By: ifj
Date: 3111/2008
0-2 ?2-6
~1 D8
Departm nt Approval at
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 07/08 - 22.3
3/18/2008
FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
0100 24401100 59100000 CR DDEA 1,805.40
0100 24401 100 65450000 DR Office Equipment Maintenance 1,730.40
0100 24401100 61801000 Travel 75.00
Justice of the Peace Pct. #4: Quintero
To reallocate funds for expected travel expenses for scheduled traininq seminars.
Prepared By: ifj
Date: 3/11/2008
Department Approval Date
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 07/08 - 22.4
3/18/2008
FUND
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
0100
12000100
59100000
CR
DDEA
825.00
0100
91110000
DR
Transfer to Capital Project Funds
825.00
4500
49028000
CR
Transfers from General Fund
825.00
4500
63000500
80101001
DR
Building Renov. - Admin
825.00
Capital Projects - Commissioners' Court:
To provide funding for the suspended ceiling system rid & light fixtures for room #258.
The room is located beside the Treasurer's Office in the Administration Building and wi
ll be utilized
b the Treasurer's Office for storage.
Dekartment Approval ~
/A - C~ Date
Prepared By: ifj _Tv~
Date: 3/11/2008 ~
County Judge #Oproval Date
PERSONNEL
CHANGE OF STATUS REQUESTS
Commissioner Court Date: March 18, 2008
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting
Employee Request
Action Reques
Request(s)
Applies To
272nd District Court
Bryan, Travis III
New hire
Davis, Richard W.B.
Resignation
O'Neill, Andrea
Other
Parker, Lisa
New hire
Rodriguez, Connie
New hire
Taylor, Evonne
Other
Brazos Center
Chumley, Keith
Transfer within Dept.
Exposition Complex
Bustamante_, Robert
Resignation
`
uarles, James O.
New ire
Willis, Joshua
New hire
Health Department
Anderson, Julia
Completed Probation
Justice of the Peace, Pct. 3
Lambright, Michelle N.
Transfer within Dept.
Phelps, Shelly
Resignation
Road & Bridge
Collins, Natalie E.
New hire
SO/Jail
Duron, Jolene
Resignation
Tax Office Needham, Vanessa R. New hire
Approved in Commissioners' Court: March 18
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)
)01 a3
BRAZOS COUNTY
HUMAN RESOURCES DEPARTMENT
300 E. 26TH ST. SUITE 107 BRYAN, TEXAS 77803-5327
PHONE (979) 361-4114 FAX (979) 823-6993
MEMORANDUM
Date: March 11, 2008
To: Commissioner's Court
From: Jennifer Salazar
HR Director ;
Subject: Addition to Employee Manual Section 9.01.1
Please consider and take action on the following:
Adding the following sentence to the end of Section 9.01.1:
"To ensure that the employee's insurance coverage continues to the end of the last month
worked, the balance of the employee's insurance premiums will be deducted in full from the
employee's last paycheck."
This will allow the HR Department to automatically take out the full premium on the employee's
last pay check, which will prevent us from having to try to get the premium from the employee
after they have terminated employment.
Thank you.
APPROVED:
Sims, County Judge
_LL
date
94
BRAZOS COUNTY
HUMAN RESOURCES DEPARTMENT
300 E. 26TH ST. SUITE 107 BRYAN, TEXAS 77803-5327
PHONE (979) 361-4114 FAX (979) 823-6993
MEMORANDUM
Date: March 11, 2008
To: Commissioner's Court
From: Jennifer Salazar
HR Director ~
Subject: Addition to Employee Manual Section 3.01.6
Please consider and take action on the following:
Creating Section 3.01.6:
"Updating Personnel Records
Employees are responsible for informing the Human Resource Department of any changes in
personal status such as name, address, martial status, dependent(s) age, payroll deductions,
insurance, etc. Brazos County is not responsible for any loss of benefits caused by an
employee's failure to report such changes."
Thank you.
t as
APPROVED:
BRAZOS COUNTY
HUMAN RESOURCES DEPARTMENT
300 E. 26TH ST. SUITE 107 BRYAN, TEXAS 77803-5327
PHONE (979) 361-4114 FAX (979) 823-6993
MEMORANDUM
Date: March 11, 2008
To: Commissioner's Court
From: Jennifer Salazar
HR Director
Subject: Retiree Insurance Premiums
On December 19, 2006 the Commissioner's Court approved the increase of retiree premiums to
that of active employees effective January 1, 2007. The HR Department and the Auditor's Office
recently discovered that these increases were never completed.
Due to this error, I am requesting that the Court allow the premiums paid by retirees during 2007
to stand and to allow the HR Department to correct this error as of January 1, 2008.
Below is a breakdown of retiree premiums:
Retirement Year
Premiums
Pre-2000
Rates increased b 5% January 1, 2008
2000-2007
Rates equal that of active employees
Effective 1 /1 /07
Post 2007
Rates follow the Less Than/More Than 8
Years of Service rule Effective 1/1/07
Thank you.
APPROVED:
Sims, County Judge date
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding is entered into by Brazos Valley Museum of Natural History
and Brazos County. Brazos County has contracted with Britt Rice Construction Company, L.P., to
enclose the pavilion area of the Brazos Center. The Brazos Valley Museum of Natural History
presently has the antique boat Mary Terrell on display in the pavilion area. Therefore, to clarify the
parties' understandings, rights and responsibilities surrounding the planned enclosure project, the
parties agree as follows:
• The Brazos Valley Museum of Natural History owns the boat Mary Terrell
and retains sole care custody and control of the Mary Terrell
• The Mary Terrell must be relocated prior to commencement of construction
of the Brazos Center pavilion area and by no later than April 21, 2008
• Neither the contractor Britt Rice Construction Company, L.P., nor its
subcontractors will be responsible for moving or relocating the boat Mary Terrell
• Brazos County, its agents, employees, officers and contractors, including
Britt Rice Construction Co., shall not be held or adjudged liable for and are hereby
released from liability for any damage that has occurred prior to or which may occur
to the Mary Terrell during the relocating or enclosure construction of the Brazos
Center pavilion area
Signed and agreed to by the parties on the dates set forth below.
Date:
Tom Lynch, Exec ive Director
BRAZOS VALLEY MUSEUM
Date:
IDS a7
-1
tl 7
The State of Texas, County of BRAZOS
We, the undersigned, as County Commissioners within and for Brazos County, and the
Honorable Randy Sims, County Judge of Brazos County, constituting the entire
Commissioners' Court of Brazos County, during a regular meeting of said Court have
examined the foregoing report and have caused an order to be entered upon the Minutes
of the Commissioners' Court of Brazos County approving said Report as presented and
submitted as true and correct by Kay Hamilton, Treasurer of Brazos County, as provided
for in the Revised Statutes of the State of Texas. (Texas Local Government Code,
114.026)
Witness my hand this (5&- day of A.D. 2008
Karen McQueen
County Clerk, County of BRAZOS, State of Texas
Examined and approved in open Commissioners' Court this day of
&t1-- 200 X
Randy Sipf, County Judge
4(j~
Lloyd Wassermann, Commissioner Precinct #1
Duane Peters, Commissioner Precinct #2
Kenny Mallard, ( 61pmissionAPrecinct #3
Carey Cauley 06-ffimissionerPre~nct#41
Treasurer's Report for the MONTH of JANUARY 2008
J
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A ' y1~ TM
'ilt' Document G701 - 2001
Change Order
PROJECT: (Name and address)
A New Administrative Office
Facility For Brazos County
200 South Texas Avenue
B an TX 77803
To ONfRACTOR: (Nctrne and address)
Madison Construction, T,TP
1640 Briarcrest
Bryan, TX 77805
CHANGE ORDER NUMBER: Three (3)
DATE: 4 March 2008
ARCHITECT'S PROJECT NUMBER: 2642
CONTRACT DATE: 24 July 2007
CONTRACT FOR: General Construction
OWNER ❑
ARCHITECT ❑
CONTRACTOR ❑
FIELD ❑
OTHER ❑
The Contract is changed as follows:
(Include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives)
The original (Contract Sum) ) was $ 3,384,311.00
The net change by previously authorized Change Orders $ 2760,56-9-00
The (Contract Sum) prior to this Change Order was $ 3,660,876.00
The (Contract Sum) ( ) will be (increased) (ddeereese) (t r"d)
by this Change Order in the amount of $ 75, 887.90
The new (Contract Sum) ( Ppisiiii) including this Change Order will be $ 3,736,763.90
The Contract Time will be (ieeraaq@d_4 (4oefeaaed) (unchanged) by Zero ( 0 ) days
The date of Substantial Completion as of the date of this Change Order therefore is 1 July 2008
(Note: This Change Order does not include changes in the Contract Surn, Contract Time or Guaranteed Maximum Price which have
been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor,
in which case a Change Order is executed to supersede the Construction Change Directive.)
NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER.
Patterson Architects
ARCNYECT (Firn name)
0 South Texas Avenue
Bryan, TX 778
ADDRESS
B nature)
Madison Construction, LLP
C(TjRF0 ,CTO BBRr(Firin
Bryan, TX 77805
ADDRESS.
BY (Signature)
Fred A. Patterson, Jr. Michael Jones
(T)ped nary ) (Typed name)
3/11 Og 3f z le) r -
DATE DATE
Brazos County
OWNER Firm name)
3b0 Fast 26th Street
CAUTION: You should sign an original AIA Contract Document, on which this text appears in RED. An original assures that
changes will not be obscured.
AIA Document G701 TM - 2001. Copyright @ 1979, 1987, 2000 and 2001 by The American Institute of Architects. All rights reserved. WARNING: This
AIA" Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA" Document,
or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law.
Purchasers are permitted to reproduce ten (10) copies of this document when completed. To report copyright violations of AIA Contract Documents, e-mail
The American Institute of Architects' legal counsel, copyright@aia.org.,
(Typed name)
DATE
Attachment to Change Order Number Three
A New Adminstrative Office Facility
Brazos County Admin. Facility
Bryan, Texas
Project Number: 2006-2642
You are directed to make the following changes in this Contract:
1. (ASI 10R.1) Provide new tread and riser covers for Stair 1 ONLY.
2. (ASI 10R.2) Provide additional MEP items for Interview 148A
3. (ASI 10R.3) Relocate 8, Add 2 Exit Lights
4. (ASI 10R.4) Provide suspended ceiling system (grid only) & 8 - 2 x 4
light fixtures for Vacant 258
5. (ASI 11.1) Key way at topping slab for Elev. 2
6. (ASI 12.1) Computer/ Telephone wiring
TOTAL for Change Order Number Three (3)
(r, Change Order Attauh-,t
107 31
Page 2
$7,222.05
500.50
346.50
825.00
158.05
66,835.80
$75,887.90
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