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Home My WebLink About2007-11-27-9:00AM-REGULARBRAZOS COUNTY BRYAN,TEXAS NOTICE OF MEETING AND AGENDA r,J1 BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON 27 NOVEMBER 2007 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 E. 26TH STREET, SUITE 115, BRYAN, TEXAS. 1. Invocation and Pledge of Allegiance — Commissioner Mallard. 2. Call for citizen's input and/or concerns. Consider and take action on agenda items 3 —13: 3. Request from the Pct. 2.1 and Pct. 4 Justices of the Peace for permission to purchase Polycom camera systems and associated equipment for these two offices, using funds from the JP Technology Fund. Estimated cost is $12,625.24. 4. Budget Amendment 07/08 -8.1 thru 07/08 -8.5. 5. Personnel Change of Status. 6. Payment of Claims. 7. Investment Report for the quarter ending 9/30/07 from the Treasurer's Office. 8. Appointment of the following gentlemen to the Precinct 4 Emergency Services District Board; term of appointment is 1 January 2008 through 31 December 2009: a. Keith Cooke b. Greg Leeth Office of the County Judge • 300 East 26th St. • Suite 114 • Bryan, Texas 77803 • Fax: (979) 361 -4503 103_ Commissioners Court Agenda 27 November 2007 Page 2 9. Renewal of the contract with Homes 4 Good for foster care services for the Juvenile Services Department, with no changes from the previous year. Contract term is 10/30/07 through 10/30/08. 10. Copier Lease Agreement with Ikon for the County Clerk's Office. 11. Final Plat of the Sendera Subdivision, block 1, lot 19A, 8.655 acres being an Amending Plat of the Sendera Subdivision block 1, lot 19, BBB & CRR survey, A -81, B. McGregor survey, A -170, Brazos County, Texas. Site is located in Precinct 1. 12. Payment authorization in the amount of $100.00 to Fellowship Free Will Baptist Church for use of their church facilities for the 6 November 2007 Constitutional Amendment election. A payment authorization was not obtained in advance. 13. Payment authorization in the amount of $100.00 to the Seigert Center for use of the community center for the 6 November 2007 Constitutional Amendment election. A payment authorization was not obtained in advance. 14. Announcement of interest items and possible future agenda topics. 15. Call for citizen input and/or concerns. 16. Agency / Board / Committee reports by Court members. 17. Adjourn The Brazos County Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two business days before the meeting. To make arrangements, call (979) 361 -4102. €n ' 10.3 7`t -- R) !o COMMISSIONERS' COURT REGULAR MEETING NOVEMBER 27, 2007 A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Tuesday, November 27, 2007 with the following members of the Court present: Randy Sims, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Duane Peters, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4, Absent; Karen McQueen, County Clerk. The attached sheet contains the names of the citizens and officials that were in attendance. Commissioner Mallard gave the invocation and then led the pledge of allegiance. There was no citizen input /and or concerns. The next matter was a memo from Justice of the Peace, Precinct 3, George Boyett, requesting approval for the purchase of Polycom camera systems and associated equipment for the two remaining JP offices not so equipped. Those offices are Justice of the Peace, Precinct 2, Place 1 and Justice of the Peace, Precinct 4. The projected cost is Vol I b.3 Page a 1 3 Commissioners Court meeting November 27, 2007 2 $12,625.24. On motion by Commissioner Peters, seconded by Commissioner Mallard, the Court voted unanimously to approve the request. The Court next considered Budget Amendment #07/08 -8.1 through 8.5 that would reallocate funds for the Exposition Center, Justice of the Peace, Precinct 1, County Clerk Elections, County Attorney, and JP Technology Fund. On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached hereto. The Court proceeded to consider the change of status of employees as submitted on the attached Personnel Action Requests. On motion by Commissioner Wassermann, seconded by Commissioner Peters, the Court voted unanimously to approve the changes as submitted. There were no claims to be considered. The next matter before the Court was consideration of the Investment report for the quarter ending September 30, 2007 submitted by the Treasurer's office. On motion by the County Judge, seconded by Commissioner Peters, the Court voted unanimously to approve the report. The court next considered the appointment of individuals to the Precinct 4 Emergency Services District Board. On Vol 103 Page :) 19 Commissioners Court meeting November 27, 2007 3 motion by the County Judge, seconded by Commissioner Peters, the Court voted unanimously to appoint the following individuals: a. Keith Cooke b. Greg Leeth The term of the appointment is from January 1, 2008 through December 31, 2009. The next matter before the Court was consideration of a Contract for Foster Care Services between Brazos County Juvenile Services Department and Homes 4 Good. The term of the contract if from October 30, 2007 through October 30, 2008. The cost to Brazos County is as follows: Basic Care $38.95 per child Moderate Care $70.22 per child Specialized Care $93.54 per child On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to enter into Contract for Foster Care Services with Homes 4 Good and authorized the County Judge to execute the document. A copy is attached. The next matter for the Court's consideration was a Copier Lease Agreement with IKON for a copier located in the County Clerk's office. This is a 60 month lease with a monthly payment of $407.00. On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted Vol 103 Page giW Commissioners Court meeting November 27, 2007 4 unanimously to approve the lease agreement and authorize the County Judge to execute the document. A copy is attached. The Court next considered approval of the Final Plat of Sendera Subdivision, Block 1, Lot 19A, 8.655 Acres being an Amending Plat of the Sendera Subdivision Block 1, Lot 19. Richard Vance, County Engineer, stated that he had reviewed the plat and all appeared to be in order. On motion by Commissioner Wassermann, seconded by Commissioner Peters, the Court voted unanimously to approve the Final Plat of Sendera Subdivision, Block 1, Lot 19A, 8.655 Acres being an Amending Plat of the Sendera Subdivision Block 1, Lot 19 as submitted. The next matter before the Court was consideration of a payment authorization in the amount of $100.00 to Fellowship Free Will Baptist Church for use of their church facilities for the November 6, 2007 Constitutional Amendment Election. A purchase order was not obtained in advance. On motion by the County Judge, seconded by Commissioner Peters, the Court voted unanimously to approve the payment authorization. The Court next considered a payment authorization in the amount of $100.00 to the Seigert Center for the use of the Community Center for the November 6, 2007 Constitutional Amendment election. A purchase order was not obtained in advance. On motion by the County Judge, seconded by Vol 03 Page as 0 Commissioners Court meeting November 27, 2007 5 Commissioner Peters, the Court voted unanimously to approve the payment authorization. Under announcement of interest items and possible future agenda topics the following spoke: County Judge a) Reminded everyone of the 10:00 a.m. Workshop on the use of the Exposition Center for emergencies. Kay Hamilton, County Treasurer a) There was $85,000.00 in revenue for the month of September from the Hotel /Motel Tax. The Court may want to amend the resolution County Judge a) There will be a meeting to review the Electronic Agenda System at the Information Technology Department at 10:00 a.m. on Wednesday. b) There will be a meeting on November 28 through the 29 at the Sheriff's Administration Building to review revised plans for the Jail Complex. c) There will be a meeting at 9:00 on November 30, 2007 in room 108 to go over the revised plans for the parking garage with John McBeth. There was no citizen input and /or concerns. There were no Agency /Board /Committee reports by Court members. There being no further business to come before the Court, the meeting was adjourned. Vol )63 Page ?,;I I The foregoing minutes of the Commissioners Court meeting held November 27, 2007 have been examined and are approved in open Court this the day of 2008, in Bryan, Brazos County, Texas. Randy S'ms Count,Y Judge �� e� Lloyd WaIssermann Commissioner, Precinct 1 Duane Peters Kenny Mall-42V Commissioner, Precinct 2 CommissioneNj Precin 3 Carey Cauley, Jr. Commissioner, Precinct 4 Attest: t X, aren McQueen County Clerk Vol ) 0 3 Page a� a Brazos County Commissioners Court Meeting on ` /r,�i� qq ? 200 /1 atj 0 jIlv\, Name Organization/Department 14, 0 C Lr-A�A. LuA-u as 3 1 BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2007 -2008 BUDGET YEAR NO. 07/08-8.1 thru 07/08 -8.5 On this the 27th day of November 2007 at a regular meeting of the Commissioners' Court, the following members were present: Randy Sims, County Judge, Presiding Lloyd Wassermann, Commissioner, Precinct 1 E. Duane Peters, Commissioner, Precinct 2 G. Kenny Mallard, Commissioner, Precinct 3 Carey Cauley, Jr., Commissioner, Precinct 4 Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 27 November 2007 the Court heard and approved a budget amendment for the 2007 -2008 budget year for Brazos County, Texas; and WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 11 September 2007, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 27h day of November 2007. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer County Budget Officer Commissioners' Court Minutes BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 07/08 - 8.1 11127/2007 FD DIV ACCT PROJ DR /CR ACCOUNT NAME Increase Decrease 0100 36000100 61801000 CR Travel 1,000.00 0100 36000100 72155000 DR Computer Consulting 1,000.00 Exposition Center To reallocate funds to p rovide for cons ultin . Prepared By: ifj Date: 11/19/2007 Department Approval Date �� ga5 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 07/08 - 8.2 11/2712007 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 24101100 59100000 CR DDEA 717.00 0100 24101100 67203000 DR Minor Computer Hardware 717.00 Justice of the Peace Pct. # 1 : McCleary To reallocate funds to p urchase a com uter needed for the fourth clerk approved in the FY 2008 bud et. Prepared By: ifj Date: 11/19/200 Department �pprova�'. ate 103 as BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 07/08 - 8.3 11/27/2007 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 21002000 60170000 CR Copier/Printer Supplies 100.00 0100 21002000 71506000 DR Rental 100.00 County Clerk Elections To move mone s to pro vide for payme nt of a ollin g place for the November 6, 2007 election. Prepared By: 11 Date: 11/20/2007 103 ..�a7 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 07/08 - 8.4 11/27/2007 FD DIV ACCT PROJ DR /CR ACCOUNT NAME Increase Decrease 0100 18000100 51100000 CR Sala - Elected Official 28,426.49 0100 18000100 51300000 CR Sala - Staff 34,073.51 0100 18000100 51750000 DR Cty Atty State Supplement 62,500.00 County Attorney To reallocate funds to account for the County Attorney State Supplement. This is the state supplement the Coun Attorney elected to share with his staff. This does not change the total budget. Prepared By: ifj Date: 11/20/2007 County J dge Approval Date 1U-3 8 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 07/08 - 8.5 11/27/2007 FD DIV ACCT PROJ DR /CR ACCOUNT NAME Increase Decrease 2400 24005000 61130000 CR Contingency 10,576.00 2400 24005000 80281000 DR Equipment - Electronic 10,576.00 JP Technology Fund To reallocate funds to p rovide for the urchase of two polycorns one each for JP Pct.# 2 -1 and JP Pct.# 4. Prepared By: fj Date: 11/2012007 Department Approval Date 1u3 'qdC7 `r PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: November 27, 2007 Department Providing Information: Human Resources Purpose: Consider and Take Action on Change Requests Department Submitting Employee Name Action Requested Request(s) C.L.E.A.R. Team Glidewell, Randall Resignation County Atty. Kuboviak, Jim State Supplement District Atty. Swan, Misty New Hire S. O. /Jail Krc, Helene New Hire Morton, Jason Resignation Thompson, Natasha New Hire Approved in Commissioners' Court: Novembf County Judge's or Commissioner's Signature: (This copy to be attached to minutes) . 103 230 f_ STATE OF TEXAS COUNTY OF Brazos CONTRACT FOR FOSTER CARE SERVICES This agreement entered into on this the _day of August, 2006, by and between the Brazos County Juvenile Services Department, hereinafter referred to as the Probation Department, and Homes 4 Good, hereinafter called the Home, witnesseth: I. THAT IN CONSIDERATION OF THE PROMISE TO: Accept, perform and complete in contract with the Probation Department and in accordance with the program known as Foster Care, hereinafter called the Program, subject to and pursuant to the terms and conditions of the guidelines submitted by the Probation Department. All rules, regulations, and guidelines pertinent and applicable thereto, and further subject to all terms and conditions of this agreement; 2. To provide for the food, shelter, care and control of youth placed in the Home by Disposition Order of the Juvenile Court or Conditions of Release by the Juvenile Court. 3. Account for all program funds received in cash, whether paid with state or matching funds. 4. Maintain and make available for inspection, audit, or reproduction, by any authorized representative of the Brazos County Auditor and State of Texas, books, documents, and other evidence pertaining to the cost and expense of this placement. 5. Allow the juvenile services department (probation staff) to complete a home evaluation of the potential home the juvenile is being placed in before the foster placement takes place. (Homes 4 Good has procedure for evaluating each home before children are placed in those homes). II. CONTRACT PERIOD: The contract period will begin on the day of October, 2007, and will terminate on the]3Aay of October, 2008. l o3 931 III. THE BRAZOS COUNTY JUVENILE SERVICES DEPARTMENT DOES HEREBY AGREE TO: 1. Delegate to the Home the authority and duties for services rendered in the application; 2. Provider the Home an amount per day ($38.95) for basic care from awarded funds for each child kept in the home for services rendered as outlined in the application. Provide the Home an amount of ($70.22) for moderate and ($93.54) specialized care. Provisions for each of these levels of care is spelled out in Level of care requirements. (Basic Care would include children that need structure, educational support, a higher level of supervision and the development of normalized social skills) (Moderate and Specialized Care would be children that have physical, mental and emotional needs and behaviors that present more of a challenge. These children need physical environments and treatment programs in which most activities are therapeutically designed to improve social, emotional and educational adaptive behavior. These children may require psychological or psychiatric services which are integrated into the foster home to assess and monitor any type of treatment plans). 3. Receive from the Home a report of services rendered for each month or portions of a month, on cost per day for each child. 4. Each billing shall contain the Personal Identification Number (PID) of the Juvenile(s) for whom payment is being requested along with the number of Days (stated consecutively) for which payment is requested. Billing should begin no earlier than the Court ordered day of Disposition or Court Conditions of Release into the program to the end of the month and the first day of the month through the last day of the month thereafter. Payment will be made in the form of a check issued by the Brazos County Treasurer's Office no later then 30 days from receipt of original billing. Brazos County will not accept copies or faxed invoices. The original invoice is required for payment. No special exceptions will be made. Please do not call for status of payment unless past the 30 day time period. IV. HOMES 4 GOOD DOES HEREBY AGREE TO: Homes 4 Good understands and agrees that clothing, medical, dental and other personal expenses of the juvenile that occur while in foster care will be ordered paid for by the parent/guardian of the child. The Homes 4 Good Foster Parents will be able to apply for Medicaid for a child Juvenile Services places in their home without using any of the Foster Parent Income to insure the child is eligible. This requires the completion of a short form to be returned to The Health and Human Services Commission lv3 a3a- in Bryan, Texas. (Contact person for questions about Medicaid coverage is Sharon Maass (979) 776 -7457. As with any placement requirement, the child will have a physical exam and dental exam provided by Brazos County before being placed in foster care. (If medical or dental care is needed after being placed in foster care, the parent of the child or Medicaid will cover. The foster parents will inform the probation officer when the child needs care) 2. The Foster Parents understand and agree that the Probation Officer will be allowed to visit the juvenile in their home and they will also report to the probation department for visits with the probation officer. (Note: If a juvenile leaves the foster home without permission (runaway) the foster parent is to call the police and report them as a runaway then call and let the probation officer know. If this is after hours the foster family will then call and leave a voice mail message for the proper supervising officer, this can be done by calling detention or the officers direct line. In case of a mental health issue the foster parent will carry the child to the emergency room and notify MHMR and also notify the probation officer in the same manner.) When a Foster parent wants to travel out of the state with a juvenile in foster care they will need the probation officer to provide a travel permit for this travel. The travel permit will need to be requested 7 days in advance of traveling. 3. The Brazos County Juvenile Services will set up supervised visits with the Parents /guardian if necessary; these visits will occur at the probation department. This will be set out in the court order before the juvenile is placed in foster care. Juveniles may also be allowed to go home for holidays or visits if approved by the probation officer and the court. The foster parents or Juvenile Services will provide transportation to and from the visits; parents or family members of the juvenile will not go to foster home. 4. Homes 4 Good agrees to report to the Brazos County Juvenile Services any allegation of abuse, neglect or exploitation made by youth placed in their Foster homes by Juvenile Services. This must be reported to Juvenile Services as soon as Homes 4 Good is notified, if after hours call and leave a voice mail message for proper supervising officer. I o3 '233 V. TERMINATION Termination for cause shall be based upon contingencies as follows: (a) If the Home fails to perform the services called for in this contract within the specified term herein or extension thereof; or (b) If the Home fails to perform any other provisions of this contract, or so fails to perform the services as to endanger performance of this contract in accordance with its terms, and in either of these two circumstances does not correct such failure within a period of 10 days (or such extensions as authorized by the Probation Department in writing), after receiving notice of default. (c) This contract shall not be terminated for failure to perform the contract arising out of causes beyond the control and without fault or negligence of the Home. (d) The decision of the termination of the Probation Department shall be final and conclusive unless within 60 days from the date of receipt of a written copy of the decision the Home makes or otherwise furnishes to the Probation Department a written appeal addressed to the Brazos County Juvenile Board. The decision of the Juvenile Board shall be final and conclusive absent a showing of fraud, caprice arbitrariness or gross error implying bad faith in which case suit may be brought in some court of competent jurisdiction. 2. In the event of the failure of the Home and the Probation Department to agree as provided under paragraph IV 2, the Probation Department shall pay to the Home the amounts for completed services not yet paid for. 3. Either party may terminate this contract by giving thirty (30) days written notice to the other party. VI. OFFICALS NOT TO BE BENEFITED No officer, member or employee of Texas Juvenile Probation Commission and no Member of the governing body of the locality or localities in which the program is situated or being carried out who exercised any functions or responsibilities in the reviewed or approval of the undertaking or carrying out of the project, shall participate in any decision relating to this contract which affects his personal interested or have any personal or pecuniary interest, direct or indirect, in this contract or the proceeds thereof. 103 ;!34 VII. MINORITIES The probation department will not discriminate against any application for Foster Care because of race, color, religion, sex or national origin. The Home, by the same token, must ensure that placements considered for their home may not be refused acceptance therein, because of race, color, religion, sex, or national origin, unless professional evaluations indicate certain and explicit conditions exist for special placements. Randy Si , County Judge and Brazos ounty Juvenile Broad Chair L k 6AA� Doug Vance xecutive Director Brazos County Juvenile Services SE VICE AGENCY Printed Name of Person Signing this form 103 a.3S 1112-710 Date Date % Date Brazos County Courthouse 300 E. 26th, Suite 313 DATE: November 14, 2007 TO: Hon. Randy Sims, County Judge Hon. Lloyd Wassermann, Commissioner Hon. Duane Peters, Commissioner Hon. Kenny Mallard, Commissioner Hon. Carey Cauley, Commissioner Candy Gallego, Administrative Assistant FROM: Kay Hamilton, County Treasurer RE: Quarter Ending 09/30/07 Investment Report Bryan, Texas 77803 //-/7 KAY HAMILTON County Treasurer (979) 361 -4340 This report is made in accordance with provisions of Gov.Code 2256, The Public Funds Investment Act, which requires quarterly reporting of investment transactions to the Commissioners' Court. The Brazos County Investment portfolio earned an average yield of 5.2188% on the quarterly overage balance of $2,236,025.94 invested with TexPool for the period ending 09/30/2007. Investment interest deposited during the quarter was $29,287.28. Actual ending balance for September 2007 was $2,245,622.66. Year -end total interest earned for TexPool invested funds was $220,579.28 at an average interest rate of 5.2640 %. The average Earnings Credit Rate on checking account interest for the quarter ending 09/30/2007 was 4.8933% netting $667,149.42 on an overage depository balance of $53,820,787.84. Year -end total interest earned for depository account balances was $2,968,161.21 at an average earnings credit rate of 5.2917 %. Total year -end interest earned $3,188,740.40 Investment Strategy During this period of investing in an unstable economic environment, it seems prudent to protect County funds by keeping the majority of funds available for investment in the County's depository where all funds are 110% collateralized. The County also maintains an investment account with Texpool which, though not collateralized, does provide the safety of an overnight market. As Texpool rates are increasing to a position of being competitive with Citibank rates, it may become judicious to increase the amount of County funds invested with Texpool. At present, the County's investment strategy remains unchanged with a concentration of County funds in the Brazos County Depository. [u3 3l� IL Summary of Portfolio Changes The deposit of interest is the only portfolio change to balances at this time and the Weighted Average Maturity of investments remains at 1 day due to the liquidity of funds invested with TexPool and on deposit at CitiBonk of Texas. INTEREST RATES AND EARNINGS BY MONTH YTD TOTALS 220, 579.28 5.2640 2,968,161.21 77i.2917 103 a37 TexPool Checking Acct Earnings Interest Interest Rate Interest Credit Rate October 2006 24,790.84 5.2831 227,152.92 5.36 November 2006 24,075.56 5.2780 212,867.88 5.47 December 2006 25,023.61 5.2859 233,085.44 5.49 Q/E 12/31/2006 73,890.01 5.2823 673,106.24 5.44 January 2007 25,068.94 5.2718 275,876.60 5.40 February 2007 22,780.26 5.2802 274,282.69 5.53 March 2007 25,385.92 5.2933 292,195.45 5.58 Q/E 03/31/2007 73,235.12 5.2818 842,354.74 5.50 April 2007 20,480.38 5.2738 270,979.52 5.49 May 2007 14,094.59 5.2568 269,720.63 5.42 June 2007 9,591.90 5.2884 244,850.66 5.08 Q/E 06/30/2007 44,166.87 5.2730 785,550.81 5.33 July 2007 9,931.41 5.2760 248,129.65 4.96 August 2007 9,921.58 5.2473 239,165.50 5.17 September 2007 9,434.29 5.1330 179,854.27 4.55 Q/E 09/30/2007 29,287.28 5.2188 667,149.42 4.8933 YTD TOTALS 220, 579.28 5.2640 2,968,161.21 77i.2917 103 a37 Attached are the following reports: 1) Cost Amount Summary of Investments by Fund 2) TexPool Quarter End Activity Report 3) Investments by Fund Group and Strategy Type 4) Deposited Investment Interest by Fund To the best of our knowledge the investment portfolio in this report conforms in all respects to the Investment Policy of Brazos County and is being managed under the investment strategy of said policy as approved by the Commissioner's Court of Brazos County. K Hamil on, Count Treasurer Date T ri White, Chief Deputy Treasu r Date ACKNOWLED Sims, County Judge date 10i a 3$ w O O C CD �D N d 3 C7 CD C C N �D C N 3 CD o� —I W k O O_ O C C. S CD N S N cD M n� CD 3 r rt CL A) 60 0 O O Er n O N O -h d C CL N m N a C. O m 3 O O h Cl) 3 a fD N Co O 4 !H VT as o� Co 0 rn 0 w N N 103 69 w w co w 0 �P n m 0 O � � n N. N CD O CD 0 - O O O O O Co 0 rn 0 w N N 103 69 w w co w 0 �P i INVESTMENTS BY FUND GROUP AND STRATEGY TYPE BOOK VALUE OF ALL INVESTED FUNDS FOR SEPTEMBER 2007 $ 2,245,622.66 03 a �to FUND 1- POOLED FUND GROUP General Fund $ 906,183.22 Health Endowment Fund $ - State Lateral Road $ - Courthouse Security $ - Voter Registration $ - Vehicle Inventory Tax Interest $ - 1 Y General Obligation Debt Svc. $ - General Permanent Impv. $ - Exposition Center Fund $ 1,339,439.44 C.O. Issue 2003 $ - C.O. Issue 2004 $ - BOOK VALUE OF ALL INVESTED FUNDS FOR SEPTEMBER 2007 $ 2,245,622.66 03 a �to 103 a q 1 C Z v m C z v X O TC V I� m 0 V v m m v Z m m z z m m 'q CO) C T3 JN W T C Z v O c`O o 00 C'' \ '' O M o C\n '' A o O w w' N 00 '' O a o 0 o a o 0 o a o 0 o a o 0 o m xz r O CD O r 0 0 0 r O 0 0 r C) o 0 v 0 n t'� cmn c c mC- 0 da�cC- aC- aa�03 DaC) <0v c�c�-o� >�Z�rnm�m c mm�22 m0cym��w0 tv mK ;uca r�=D��a000mn X-<rmmx {a; rm r r >?{ nor any �?J 49 49 m m r 00 00 00 C) o C) m o o : w C a :4 C) 0) z ;.0h .0hcn C.0 v m � x O W 'V Cn Cn Cn W Cn -1 CO O O CO O W -CO W CO W -4 A O CO O 0 V Cfl CO 01 N N — CO W 0) 0 Co C) N N V N W O V W W Cn M N W Cn -� v V W :V -� W N W O O -4 �71 Cn O CO IV OD N W V O N) !n N W O C..W O W W� co w.1h, co CA A Cn --k OD w V O N Qf W N -� —A —A 4 —L —A Cl) { K) .A A0w_OOWCnw -AW A.A Am °oo O�►o0— cncnOCnc_flcoo0wv� tD � O.4 O O —O OD .a CO CO —0 ? O Cn G W 01 0) co O) O 00 w W Q1 W 4�.. CO O O 01 Cn W Cn 0o O W Cn O N cD Cn S O W r:'' V► fA .69 69 69 69 Efl 69 49 EA -69 69 (A fA ffl ffl EA 0 b Cn m y ::i• V -� -4 00 N 1 i 11 i O 4 v 00 O 0) W O w N O (D CO CO CO cO 4 N O -1 W N Cn N N N cn V W N Cn N 4 N -Ph 0 4 co w cn o N w o co o O � a y CD w N w O co co 0o W w 0o CA to N v CO r =a;? W -4 A Qf — 4 O CA Cn O Oo O W Cn O N N N Cn :o, GD to Cn W La CO N m o O U1 w Co Co co w s V O O w N N M 4 -► -� O� 103 a q 1 C Z v m C z v X O TC V I� m 0 V v m m v Z m m z z m m 'q CO) C T3 JN W T C Z v 163 � 4a- 0 �4 N -4,ZOS), a CA) CA) -L 0 m -4 -4;,,,4 Z On c q av 0 C rip. m co 0 m z :71 a z 0 9M R91 MM .71 (n m M Q ch) rl M 0 0 r O 0),C6 (D 400 (D 4 N 4 %44 14 X K) -, bD � MM .71 (n m M Q ch) rl M 0 0 r O Document Efficiency At Works" Product Schedule Number: State and Local Government Master Agreement Number: This Image Management Plus Product Schedule ( "Schedule ") is made part of the State and Local Govern e Ma er Agreement ( "Master Agreement ") identified on this Schedule between IKON Office Solutions, Inc. ( "we" or us ") and T�d_a,Zz0 Lk as Customer ( "you "). All terns and conditions of the Master Agreement are incorporated into this Schedule and made a 6art hereof. It - the intent of the parties that this Schedule be separately enforceable as a complete and independent agreement, independent of all other Product Schedules to the 114aster Agreement. CUSTOMER INFORMATION Customer (Bill io) +k t Pro uct Locatidn dl� Address Ad ess 151\UaA 77?'G3 _ I ja V1 13N-Zrf, T X x777103 City County State Zip City County State Zip Customer Contact Name: Customer Telephone Number: Fax Number /E -mail Address: 1MegaA 479- 31c l - 1-135-2, PRnnUCT QESCRIPTIDN ( "PRODUCTS ") Quantity Equipment Uescrapnon: Make, Model & )erial Number Quantity PAYMENT SCHEDULE Make, Model Fit Serial Number Minimum Term (mos.) f ,,� lL%'V 1' 101 Cost Cost of Per Image Additional Images S $ Guaranteed Minimum Monthly /Quarterly /Other Images Meter Reading /Billing For Additional Images Monthly Minimum Payment $ , tWit �t TaxO Payment Due Monthly Quarterly Other Advance Payment (with tax) $ Apply to 1st Payment Other4�T Quarterly x WiL� Sales Tax Exempt. Yes (Attach Exemption Certificate) Customer Billing Reference Number (P.O. #, etc.) Addenduun(s) Attic ed: ❑ Yes (Check if yes and indicate total number of pages: ) TERMS AND CONDITIONS 1. The first Payment will be due on the Effective Date. The delivery date is to be indicated by signing a separate acceptance form. 2. You, the undersigned Customer, have applied to its to use the above- described items ( "Products ") for lawful commercial (non - consumer) purposes. THIS IS AN UNCONDITIONAL, NON - CANCELABLE AGREEMENT FOR THE MINIMUM TERM INDICATED ABOVE. If we accept this Schedule, you agree to use the :above Product(s) on all the terms hereof, including the Terms and Conditions on the Master Agreement. THIS WILL ACKNOWLEDGE THAT YOU HAVE READ AND UNDERSTAND THIS SCHEDULE AND THE MASTER AGREEMENT AND HAVE RECEIVED A COPY OF THIS SCHEDULE AND THE MASTER AGREEMENT. 3. Image Charges /Meters: In return for the Minimum Payment, you are entitled to use dne number of Guarant Guaranteed Minimum Monthly /Quirterly/Other Images in any nnontlily /quarterly /other period, as applici metered images times the Cost of Additional Images. If we determine that you have used more than 20% ovt pay reasonable charges for those excess supplies. The meter reading frequency is the period of time (monthly will be reconciled. The meter reading frequency and corresponding additional charges, if any, may he differen, with the actual meter reading upon request. If such meter reading is not received within 7 days, we may estim tional innages will be made upon receipt of actual meter readings. Notwithstanding any adjustment, you will t 4. Additional Provisions (if my) are: X (Authorized Signer's printed name) /� (/� IKON OFF Date: t/lj( JN j X J v C�CI Authorized Sig (Authorized Si, a,3 a 43 the teal `� to 1 L_ sed nee ldi- 1-= �SI�tKI�N w�liiKOIV. ~� Document Efficiency At Work.' Ituage Management Plus COI=itments The below performance commitments (collectively, the "Guarantees ") are brought to you by IKON Office Solutions, Inc., an Ohio corporation having its principal place of business at 70 Valley Stream Parkway, Malvern, PA 19355 (`IKON "), one of the largest distributors of office solutions in the world. The words "you" and "your" refer to you, our customer. You agree that IKON alone is the party to provide all of the services set forth below and is fully responsible to you, the customer, for all of the Guarantees. The Guarantees are only applicable to the equipment ( "Products ") described in the Schedule to which these Guarantees are attached, excluding facsimile machines. The Guarantees are effective on the date the Products are accepted by you and apply during IKON's normal business hours, excluding weekends and IKON - recognized holidays. They remain in effect for the Minimum Term so long as no ongoing default exists on your part. TERM PRICE PROTECTION The Itnage Management Cost Per Image and the Cost of Additionat Images, as described on the Schedule, are guaranteed against any price increase during the term of the Schedule, unless agreed to in writing and signed by both parties. SERVICE AND SUPPLIES IKON will provide full coverage maintenance services, including replacement parts, drums, labor and all service calls, during normal business hours, excluding weekends and IKON- recognized holidays. Performance issues relating to software and /or connectivity are inde- pendent of these Guarantees and may be covered, if applicable, as out- lined in any software /connectivity professional services agreement you may separately enter into with IKON. IKON will also provide the sup - lies required to produce images on the Products covered under the c . Schedule (other than non - metered Products and soft - metered Products), staples. The supplies will be provided according to naamuacturer's specifications. Optional supply items such as paper and transparencies are not included. GUARANTEED RESPONSE TIME IKON guarantees a quarterly average response time of 2 to 6 hours for all service calls located within a 30 mile radius of any IKON office, and 4 to 8 hours for service calls located within a 31 -60 mile radius for the tern of the Schedule. (In the case of Canon iR 110 machines, the quar- terly average response time will be 2 hours for all service calls.) Response time is measured in aggregate for all Products covered by the Schedule. If this response time guarantee is not met, a credit equal to $100 toward your next purchase front IKON will be made available upon your request. Credit requests must be made in writing via regis- tered letter to the address specified in the "Correspondence" section. UPTIME PERFORMANCE GUARANTEE IKON will service the Products provided under the Schedule to be operational with a quarterly uptime average of 95% (based on manu- facturer's performance standards and an 8 -hour day, during normal business hours, excluding weekends and IKON - recognized holidays), excluding preventative and interim maintenance time. Downtime will begin at the time you place a service call to IKON. You agree to make the Products available to IKON for scheduled preventative and interim maintenance. You further agree to give IKON advance notice of any critical and specific uptime needs you may have so that IKON can schedule with you interim and preventative maintenance in advance of such needs. IMAGE VOLUME FLEXIBILITY AND EQUIPMENT ADDITIONS At any time after the expiration of the initial ninety dray period of the original term of the Itnage Management Plus Schedule to which these Guarantees relate, IKON will, upon your request, review your image volume. If the image volume has moved upward or downward in an amount sufficient for you to consider an alternative plan, IKON will present pricing options to conform to a new image volume. If you agree that additional equipment is required to satisfy your increased image volume requirements, IKON will include the equipment in the pricing options. The addition of equipment and /or increases /decreases to the Guaranteed Minimum Images require a new Schedule that must be agreed to and signed by both parties. The new Schedule may not be less than the remaining term of the existing Schedule but may be extended for a term equal to that of the original Schedule. adjustments to the Guaranteed Minimum Images commitment and /or the addition of equipment may result in a higher or lower cost per image and payment. Image decreases are limited to 25% of the original Guaranteed Minimum Images. UPGRADE GUARANTEE At any time after the expiration of one -half of the original term of the Schedule to which these Guarantees relate, you may reconfigure the Products by adding, exchanging, or upgrading to an item of Products with additional features or enhanced technology. A new Schedule of like original term must be agreed to and signed by you and us. The Itnage Management Cost Per Itnage, the Cost of Additional Ianages and the Minimum Payment of the new Schedule will be based on the Products, the added equipment and new image volume commitment. PERFORMANCE COMMITMENT IKON is committed to performing these Guarantees and agrees to perform its services in a manner consistent with the applicable manu- facturer's specifications. If IKON fails to meet any Guarantee and in the unlikely event that IKON is not able to repair the Products in your office, IKON, at IKONS election, will either provide a temporary loan- er while the Products are being repaired at IKONS service center, or IKON will replace such Products with comparable Products of equal or greater capability at no additional charge. If you are dissatisfied with IKON'S performance, please send a registered letter outlining your concerns to the address specified below in the "Correspondence" section. Please allow 30 clays for resolution. CORRESPONDENCE Please send all correspondence relating to the Guarantees via registered letter to the IKON Quality Assurance Department located at: 1738 Bass Road, Macon, GA 31210 Attn: Quality Assurance. The Quality Assurance Department will coordinate resolution of any performance issues concerning the above Guarantees with your local IKON office. MISCELLANEOUS These Guarantees do not cover repairs resulting from misuse (includ- ing without limitation improper voltage or the use of supplies that do not conform to the manufacturer's specifications) or any other factor beyond the reasonable control of IKON. IKON and you each acknowl- edge that these Guarantees represent the entire understanding of the parties with respect to the subject matter hereof and that your sole rem- edy for any Guarantees not performed in accordance with the forego- ing is as set forth under the section hereof entitled "Performance Commitment." Except as expressly set forth herein, IKON makes no warranties, express or implied, including any implied warranties of mer- chantability, fitness for use, or fitness for a particular purpose. Neither party hereto shat] be liable to the other for any consequential, indirect, punitive or special damages. These Guarantees shall be governed according to the laws of the Commonwealth of Pennsylvania without regard to its conflicts of law principles. These Guarantees are not assignable by the Customer. You acknowledge and agree that, in con- nection with its performance of its obligations under these Guarantees, IKON may place automated meter reading units on imaging devices, including but not limited to the Products, at your location in order to facilitate the timely and efficient collection of accurate meter read data on a monthly, quarterly or annual basis. IKON agrees that such units will be used by IKON solely for such purpose. Once transmitted, all meter read data shall become the sole property of IKON and will be utilized for billing purposes. IKON: Docurnent Efficiency At Work'" and IKON Office Solutions "' are trademarks of IKON Office Solutions, Inc. �' qri, Y r� S &LG Image Management Plus Schedule 4.04