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HomeMy WebLinkAbout2007-11-20-6:00PM-REGULARBRAZOSCOUNTY BRYAN, TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON 20 NOVEMBER 2007 AT 6:00 P.M. IN ROOM 102 OF THE BRAZOS CENTER, 3232 BRIARCREST DRIVE, BRYAN, TEXAS. 1. Invocation and Pledge of Allegiance — Commissioner Wassermann. 2. Call for citizen's input and /or concerns. Consider and take action on agenda items 3 — 22: 3. Budget Amendment 06/07 -54.1 thru 54.2. 4. Budget Amendment 07/08 -7.1 thru 7.3. 5. Personnel Change of Status. 6. Payment of Claims. 7. Brazos County Order #07 -006 prohibiting outdoor burning in Brazos County for ninety (90) days, effective immediately. 8. Revised charter for the Brazos County Steering Committee for Justice Systems, expanding the scope and voting membership of this committee and renaming it the Brazos County Steering Committee for Information Technology. 9. Extended support agreement through Unisys Corporation for monitoring and hardware maintenance of the 30 KVA UPS in the Information Technology Data Center. Office of the County Judge • 300 East 26`h St. • Suite 114 • Bryan, Texas 77803 • Fax: (979) 361 -4503 V LIv3 PAGE l �a Commissioners Court Agenda 20 November 2007 Page 2 10. Contract with the Arts Council of Brazos Valley to assist with education programs and opportunities to children, youth, adults and seniors through arts- related programs and scholarships for young people. Amount to be provided: $15,000. 11. Request from Building Maintenance for permission to exchange their 1994 Dodge Ram van for a 1999 Ford E -150 XL van that Juvenile Services has designated as salvage. 12. Request from Judge Quintero, Justice of the Peace Pct. 4, for $1,218.00 from the JP Technology Fund to purchase a laptop computer to be used at training conferences. 13. Extension of leave without pay for a specific employee, originally approved on 10/09/2007, through 12/13/2007 and to continue covering the position with a visiting reporter during that time. 14. Tax Refund Applications for the following: a. Frances B. Barco b. Robert E. & Narla Locklett 15. Permission to advertise the following bids: a. Bid 2008 -019, Pavement Crack Seal b. Bid 2008 -020, Seal Coat Projects for Precincts 1, 2, 3 & 4 c. Bid 2008 -021, Construction of Two Lane Roadway Bridges. 16. Capital Requisition 00016893 in the amount of $20,058.00 to Dallas Dodge for the purchase of a 2008 Dodge Charger, Police Package for Juvenile Services. 17. Capital Requisition 00016873 in the amount of $21,019.92 to Sam Packs Five Star Ford for the purchase of a 2008 Crown Victoria Police Interceptor for the Pct. 2 Constable. 18. Declaration of surplus property as "salvage" that was advertised for sale in accordance with Local Government Code §263.152 and received no bids, and authorization for either destruction or other disposal. 19. Renewal of Bid 2007 -005R, Transportation of Deceased to Medical Examiner, to Brazos County Mortuary Services, Inc. with new bid number of 2008-011R. This renewal is from 12/01/2007 through 11/30/2008. 20. Request from Purchasing for permission to pay the remaining balance of $7,457.51 for the installation of the phone system at the Precinct 3 Justice of the Peace building using Contingency funds 21. Payment authorization in the amount of $1,276.00 to cover labor and trip charges in the repair of the Building Maintenance Department's DVR. A purchase order was not obtained in advance because labor and trip charges were not anticipated for warranty repairs. Commissioners Court Agenda 20 November 2007 Page 3 22. Payment Authorization to KBTX -TV in the amount of $2,230.00 for production and air time advertising the Expo Complex's Open House. A purchase order was not obtained in advance. 23. Announcement of interest items and possible future agenda topics. 24. Call for citizen input and/or concerns. 25. Agency / Board / Committee reports by Court members. 26. Adjourn The Brazos Center is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two business days before the meeting. To make arrangements, call (979) 361 -4102. �. I03 I'.12-E 134 COMMISSIONERS' COURT REGULAR MEETING NOVEMBER 20, 2007 A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos Center 3232 Briarcrest Drive, in Bryan, Brazos County, Texas, beginning at 6:00 p.m. on Tuesday, November 20, 2007 with the following members of the Court present: Randy Sims, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Duane Peters, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4, Absent; Karen McQueen, County Clerk, Absent. The attached sheet contains the names of the citizens and officials that were in attendance. Commissioner Wassermann gave the invocation and led the pledge of allegiance. There was no citizen input /and or concerns. The Court first considered Budget Amendment #06/07 -54.1 through 54.2, which would reallocate funds for the Capital Projects TxDOT Road and right -of -way Share; and transfer funds from Contingency to Health Department Support. On motion by Commissioner Mallard, seconded by Commissioner Peters, the Court voted unanimously to approve the budget amendment as Vol 10-3 Page J g s Commissioners Court meeting November 20, 2007 2 submitted, a copy of which is attached. The Court next considered Budget Amendment #07/08 -7.1 through 7.3, which would set up a budget for the JTTF Grant in the Sheriff's Department, reallocate funds for the District Clerk's Office; and transfer funds from Contingency to HAVA- General Compliance. On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached. The Court proceeded to consider the change of status of employees as submitted on the attached Personnel Action Requests. On motion by Commissioner Peters, seconded by Commissioner Mallard, the Court voted unanimously to approve the change of status as submitted. The Court next considered the following Claims as submitted by the County Treasurer for payment: 7043766 through 7044018 On motion by Commissioner Peters, seconded by Commissioner Mallard, the Court voted unanimously to approve the Claims as submitted. The next matter before the Court was consideration of Brazos County Order #07 -006 prohibiting outdoor burning in Brazos County for ninety (90) days. The County Judge moved to Vol 10-'s Page 1 �6 Commissioners Court meeting November 20, 2007 3 remove this from the agenda. Commissioner Peters seconded the motion and it carried unanimously. Michele Meade reported that that KBDI is at 397 and is much better than yesterday. More rain is expected. On motion by the County Judge, seconded by Commissioner Peters, the Court voted unanimously to rescind the emergency order immediately. The Court next considered revising the charter for the Brazos County Steering Committee for the Justice Systems, expanding the scope and voting membership of this committee and renaming it the Brazos County Steering committee for Information Technology. Marc Hamlin, District Clerk and Chairman of the Committee, spoke to the scope of the new committee. On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to revise the charter and add the Budget Officer to the committee. A copy of the revised charter is attached. The next matter before the Court was consideration of an Extended Support Agreement through Unisys Corporation of monitoring and hardware maintenance of the 30 KVA UPS in the Information Technology Data Center. Cost to Brazos County for these services will be $5,503.00. On motion by Commissioner Mallard, seconded by Commissioner Peters, the Court voted unanimously to approve the Extended Support Agreement and Vol 103 Page 187 Commissioners Court meeting November 20, 2007 4 authorized the County Judge to execute the document. A copy is attached. The Court next considered entering into a contract with the Arts Council of Brazos Valley to assist with education programs and opportunities to children, youth, adults and seniors through arts - related programs and scholarships for young people. Cost to Brazos County for these will be $15,000.00. Padraic Fisher, Executive Director of the Arts Council commended the Court for its support. Demetrios Basdekas spoke in favor and hoped the Commissioners would consider more funding in the future. On motion by Commissioner Peters, seconded by the County Judge, the Court voted unanimously to enter into contract with the Arts Council and authorized the County Judge to execute the documents. A copy is attached. The next matter before the Court was consideration of a request from the Building Maintenance Department exchange the Dodge Van that Maintenance is currently using for the Ford Van that Juvenile Services is using that has been designated as salvage. On motion by Commissioner Wassermann, seconded by Commissioner Peters, the Court voted unanimously to approve the request. Vol 1013 Page 199 Commissioners Court meeting November 20, 2007 5 The Court next considered a request from Justice of the Peace, Precinct 4, Ramiro Quintero for $1,218.00 from the JP Technology fund to purchase a laptop computer to be used at training conferences. On motion by Commissioner Peters, seconded by the County Judge, the Court voted unanimously to approve the request. The next matter before the Court was consideration of a request from 272nd District Court Judge, Rick Davis for an extension of leave without pay for a specific employee, originally approved on October 9, 2007. Judge Davis is requesting that the leave be approved through December 12, 2007 and to continue covering the position with a visiting court reporter during that time. On motion by Commissioner Peters, seconded by Commissioner Mallard, the Court voted unanimously to approve the request. The next matter for consideration was approval of tax refund applications from the following individuals and /or companies: a) Frances B. Barco, Over Payment $339.73 b) Robert E. & Narla Lockett, Over Payment $602.39 On motion by Commissioner Wassermann, seconded by Commissioner Peters, the Court voted unanimously to approve the tax refund applications. Vol 10 3 Page i g 7 Commissioners Court meeting November 20, 2007 6 The next matter for consideration was approval for the Purchasing Agent to advertise the following bids: Bid No. 2008 -019, Pavement Crack Seal. Bid No. 2008 -020, Seal Coat Projects for Precincts 1, 2, 3, 4 Bid No. 2008 -021, Construction of Two Lane Roadway Bridges On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to authorize the Purchasing Agent to advertise for the previously noted bids. The Court next considered requisition #00016893 to Dallas Dodge in the amount of $20,058.00 for the purchase of a 2008 Dodge Charger, Police Package for the Juvenile Services Department. On motion by Commissioner Peters, seconded by the County Judge, the Court voted unanimously to approve the requisition. The next matter before the Court was consideration of requisition #00016873 in the amount of $21,019.92 for the purchase of a 2008 vehicle for Constable, Precinct 2. On motion by Commissioner Peters, seconded by Commissioner Mallard, the Court voted unanimously to approve the requisition. The Court next considered the declaration of surplus property as salvage. This property was advertised for sale in accordance with Local Government Code §263.152 and received no Vol 10.3 Page Igo Commissioners Court meeting November 20, 2007 7 bids. On motion by Commissioner Wassermann, seconded by Commissioner Peters, the Court voted unanimously to declare the property as salvage and authorized its destruction or other disposal. A list of the property is attached. The Court next considered a request from the Purchasing Department to renew Bid #2007 -005R, Transportation of Deceased to Medical Examiner. Brazos County Mortuary Services has indicated that there will be no increase in price. On motion by Commissioner Peters, seconded by Commissioner Mallard, the Court voted unanimously to renew Bid #2007 -005R and give it a new number of 2008 -011R. The next matter before the Court was consideration of a request from the Purchasing Department for approval to pay the remaining balance of $7,457.51 for installation of the phone system at the Justice of the Peace, Precinct 3 building and that the funds be taken from Contingency. On motion by Commissioner Mallard, seconded by Commissioner Peters, the Court voted unanimously to approve the request. The Court next considered a payment authorization to Microview Systems in the amount of $1,276.00 to cover labor and trip charges in the repair of the Building Maintenance Department's DVR. A purchase order was not obtained in advance because labor and trip charges were not anticipated Vol /03 Page t C/ Commissioners Court meeting November 20, 2007 8 for warranty repairs. On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to approve the payment authorization. The next matter before the Court was consideration of a payment authorization to KBTX -TV in the amount of $2,230.00 for production and air time advertising the Expo Complex's Open House. A purchase order was not obtain in advance. On motion by the County Judge, seconded by Commissioner Peters, the Court voted unanimously to approve the payment authorization. Under announcement of interest items and possible future agenda topics the following spoke: Commissioner Mallard a) The County Engineer brought to his attention that the Clean Water Act was being modified in Congress. We may need to have a Public Hearing on this, send a Proclamation or contact our legislators. County Judge a) Spoke on the Super Freeport Exemption and how school districts have turned it down. He would like to see us turn it down too. First we will hold a Public Hearing on it for public comment, have a vote then forward a resolution to the government endorsing it or rejecting it. There was no citizen input and /or concerns. Vol 10,3 Page / qa- Commissioners Court meeting November 20, 2007 There were no Agency /Board /Committee reports by Court members. There being no further business to come before the Court, the meeting was adjourned. Vol 103 Page / qS E The foregoing minutes of the Commissioners Court meeting held November 20, 2007 have been examined and are approved in open Court this the /J �` day of AXI' I 2008, in Bryan, Brazos Coun Randy Count Texas. Duane Peters Commissioner, Precinct 2 Carey Cauley, Jr. Commissioner, Precinct 4 Attest: Karen McQueen County Clerk Vol 163 Page 1 q 4 Lloyd/Wassermann Commissioner, Precinct 1 Kenny Mall 4A CommissionAj Precinct 3 Brazos County Commissioners Court Meeting on can qlA , 200_ at Name Organization /Department 1.� lam/ `"''�� 1 iM; tier 1U3 NA,"H 1 �5 0 t 2) BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2006 -2007 BUDGET YEAR NO. 06/07-54.1 thru 06/07 -54.2 On this the 20th day of November 2007 at a special called session of the Commissioners' Court, the following members were present: Randy Sims, County Judge, Presiding Lloyd Wassermann, Commissioner, Precinct 1 E. Duane Peters, Commissioner, Precinct 2 G. Kenny Mallard, Commissioner, Precinct 3 Carey Cauley, Jr., Commissioner, Precinct 4 Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 20 November 2007 the Court heard and approved a budget amendment for the 2006 -2007 budget year for Brazos County, Texas; and WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 12 September 2006, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 201h day of November 2007. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. 0 Randy Sipfs, County Judge Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes PACE 041 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 06/07 - 54.2 11/20/2007 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 11001500 61130000 CR Contingency 1,455.00 0100 26002000 72090000 CR Auditor - External 1,530.00 0100 26002000 60620000 DR Postage 909.00 0100 26002000 61730000 DR ITelephone - Long Distance 168.00 0100 26002000 61880000 DR lUtilities 1,908.00 Health Department Support: To move funds from the County's Contingency to cover various expenditures incurred during fiscal ye ar 2007 to support Health Department. Prered Byt fd 10 _ _ rcl 7 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 06/07 - 54.1 11/20/2007 FD DIV I ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 4500 630005001 80710600 CR ROW SH 6 900,000.00 4500 630005001 73780000 DR TxDot Road & ROW Share 900.000.00 TxDot Road & ROW Share: To reallocate funds to an a ro riate account for the expenditure paid to TxDot. The expenditure doesn't create an ca ital asset to the County and thus should be accounted for in a different account. Prared.y: fd Daley 11/12/20.07' /03 jyg f 4/ BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2007 -2008 BUDGET YEAR NO. 07/08-7.1 thru 07/08 -7.3 On this the 201h day of November 2007 at a regular meeting of the Commissioners' Court, the following members were present: Randy Sims, County Judge, Presiding Lloyd Wassermann, Commissioner, Precinct 1 E. Duane Peters, Commissioner, Precinct 2 G. Kenny Mallard, Commissioner, Precinct 3 Carey Cauley, Jr., Commissioner, Precinct 4 Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 20 November 2007 the Court heard and approved a budget amendment for the 2007 -2008 budget year for Brazos County, Texas; and WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 11 September 2007, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 20th day of November 2007. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer County Budget Officer Commissioners' Court Minutes R 9 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 07/08 - 7.1 1117,012007 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 48097000 CR FBI - Terrorist Investigation 15,854.00 0100 281000 51620000 DR Hourly - Overtime 13,003.00 0100 281000 53100000 DR Social Security 995.00 0100 281000 53200000 DR Retirement 1,534.00 0100 281000 53800000 DR Workers' Com . 322.00 Sheriff's Department: To set Lip the budget for FY08 JTTF Grant. One of the Department's deputies has been acce ted to work on the JTTF Program and the rant is to cover his overtime. Prepared By: ifj Date: 11/14/2007 10,3 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 07/08 - 7.2 11/20/2007 FD DIV I ACCT I PROJ JDR/CRJ ACCOUNT NAME Increase I Decrease 0100 20000100 1 59100000 1 1 CR IDDEA 1 2,983.00 0100 20000100 1 61280000 1 1 DR I Dues 2,983.001 1 I District Clerk To reallocate funds to allow for the pavment of NACO membership dues for the Countv. Prepared By: ifj Date: 11/14/2007 Department Approval Date 1 03 020 + r BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 07/08 - 7.3 11/20/2007 FD DIV ACCT I PROJ DR /CR ACCOUNT NAME Increase I Decrease 3000 212100 65320000 DR Equipment- Maintenance 650.00 3000 212100 61130000 CR Contingency 650.00 HAVA - General Compliance To move moneys to provide for a invoice from Hart Intercivic to repair some voting machines. dad y� u Ina ;;�o4;2_ bIaAK ob PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: November 20, 2007 Department Providing Information: Human Resources Purpose: Consider and Take Action on Change Requests Department Submitting Employee Name Action Requested Request(s) County Atty. Matthew, Barton L. New Hire I. T. Hurst, Brian Cell Phone Allowance S. O. /Jail Cordier, Fred Resignation Hathaway, Tim New Hire Miller, Abigale New Hire Approved in Commissioners' Court: Novembe County Judge's or Commissioner's Signature: (This copy to be attached to minutes) Charter of the Brazos County Steering Committee for jnformation Technology Name: Purpose Membership: The Name of this organization shall be the "Brazos County Steering Committee for jnformation Technology" It shall be the purpose of this steering committee to: a. serve as the functional proponent for the jnformation Technology (IT) Systems supporting all business processes of Brazos County; - b. serve as a representative voice to provide a means for unified action and a forum for discussion of common problems and their solutions, goals and interests of the member departments; C. review and authorize modifications to the jnformation resources that do not require additional funding; and d. review and recommend to the Commissioners Court any modifications to the jnformation resources that require additional funding; Thh�,doting membership of the committee shall consist of: /One County Commissioner chosen from among the four Commissioners, YYY County Judge County Clerk District Clerk County Attorney District Attorney Local Administrative Judge or designee (representing the County Courts at Law, Magistrate, Court Master, and District Courts) Sheriff Community Supervision One Justice of the Peace (chosen by the elected Justices of the Peace in the county and representing all Justices of the Peace Courts) Tax Assessor- Collector County Treasurer Building Maintenance County Auditor County Engineer Emergency Management Events Facilities Health Department Human Resources Juvenile Justice Purchasing Risk Management One Constable (chosen by the elected Constables in the county and r preng I o`� bles) d3 _ aos -f 12 � Deleted: Justice Systems -- —, Deleted: Justice Systems !-Deleted: Justice Deleted: judicial and law enforcement { Deleted: integrated justice system j Deleted: integrated justice system Deleted: by Deleted: the - -- —_ - -� -- Deleted: Court APPROVED r Each voting member may appear and be represented by the designee, provided such designation is made in writing and delivered to the committee chair at or prior to any meeting of the committee. The Department of Information Technology (IT) will provide technical direction and support, but shall not be a voting member of the committee. Officers: The officers of the committee shall be chosen from the voting membership of the committee and shall consist of a chair, a secretary and as many vice chairs and other officers as the committee may from time to time appoint. The voting members will elect the chair for a term of one year. --- - - - - -- ----- - - - - -- Oting: A quorum shall consist of not less than eleven (11) voting members. A �Deleted: six vote can only be held if a quorum is present at a meeting. A vote will be determined by a majority of the quorum, unless otherwise provided by this charter or the bylaws of the committee. Voting may be by written proxy or by designee delivered to the committee chair in writing at or prior to any meeting. Duties of Officers: The duties of the chairman shall be to call meetings, set the agendas, and perform such other duties as the committee may determine. The agenda may be set by requests from member departments and /or IT. The secretary will record and distribute minutes and any reports on the status of actions. Meetings: Meetings shall be held at the discretion of the chairman. Requests for meetings may come from any member(s) and /or IT. At least one meeting per quarter shall be held. The secretary will be responsible for notifying members and will maintain a list of the committee members. Meeting shall be conducted in accordance with the most current version of Robert's Rules of Order, unless provided otherwise by the committee by- laws. Amendments: This charter may be amended at any meeting of the committee by a two thirds vote of a quorum and the approval of the Commissioner's Court. APPROVED: /a3 ©� r U N 14.tvs Domestic Service Agreement (QUOTATION VALID FOR 4 MONTHS) AGREEMENT NO. MCUW 20274 SERVICE START DATE November 10, 2007 CUSTOMER P.O. NO. CUSTOMER INSTALLATION LOCATION CUSTOMER BILL TO ADDRESS COUNTY OF BRAZOS 205 E 27TH ST BRYAN, TX 77803 CONTACT CONTACT TEL- ( ) FAX( ) TEL. ( ) FAX( ) UNISYS agrees to provide and the customer agrees to accept maintenance on the covered equipment listed below at the charge indicated. Unisys standard Terms & Conditions apply. ITEM MODEL NO. SERIAL NO. DESCRIPTION UNIT CHG. 1 9355 -30 EY422KXX19 1 Yr PowerTrust Service Plan. Includes corrective $3,733.00 service as required, 24 hrs /365 days a year, covering all parts, labor, travel time & expenses (excludes batteries /related service, travel & expenses). Includes (1) 8x5 M -F annual Unit & battery Preventative Maintenance (PM) visits & remote unit & battery eNotify monitoring. -OR- 1 Yr PowerTrust Service Plan. Same as above, Plus +$4,628.00 includes Full Battery Insurance Coverage covers labor, travel & expenses related to battery problems including replacement of 36 batteries upon failure & disposal of old batteries. * OPTION 1: Each addt'I 8x5 Mon -Fri Battery PM visit provides +$875.00 preventative maintenance including complete testing. Add 10% for 7x24. OPTION 2. Battery Update (BU) One time replacement of all Oct 2006 batteries. Price for battery update based on standard battery cabinet configuration. ** *Batterie must be operate & located in a cont oiled environment that falls within mfgr's specs **Pro-acti we BU pricing is b 3sed on 6 -8 week le id time and is not valid for emergency rush replacerneril. This sere includes battei ies, frt, service time, travel time and travel and living expenses plus disposal of old batter es. (8 -5 Mon -Fri i stall). - Add 10% fo 7x24. FOR SERVICE, CALL: 1-800-843-9433. PLEASE HAVE YOUR SERIAL NUMBER READY. CUSTOMER COMPANY NAME �-� -ys � .l Representative Signature s �_ 'c;.�` tfra ate a 1� b7 Printed Name y Title TOTAL CONTRACT PRICE $ By Authorized Representative Date 10129/2007 Printed Name RICHARD MORGAN 650 - 875 -4414 103 adz Unisys ,sal 11'8i.,Old .fir' o,,n c a 0 t November 2, 2007 REV: November 12, 2007 Mr. Eric V. Caldwell Director of Information Technology Brazos County Subject: Maintenance Agreement for UPS System S/N EY422KXX19 Dear Mr. Coldwell 116 Bayview Circle San Francisco, CA 94124 Phone: 415 -738 -0773 Fax: 415- 839 -6223 richarcl .znorganLa�.,unisys.corri The present maintenance agreement on your 9355 -30 UPS will expire on November 10, 2007. Since your UPS system is such a critical component of your Data Center, we strongly recommend that your UPS system continue to be protected by a regular maintenance program. Therefore, we offer for your consideration a Proactive Plus Service Plan that includes the following services: • Unlimited remedial service calls • 8 -hour response time • All repair related labor and expenses. • Corrective service, 24hrs/35 days a year. • One (1) UPS PM and battery inspection, 5x8 Mon - Friday. • One additional (1) Battery preventive maintenance inspection, 8x5 Mon - Friday. • Full battery coverage and replacement. Total price per year for the above - described services for one year is $5,503.00 To ensure continuation of your coverage, please fax your signed Letter Order to (415) 839 -6223 addressed to my attention at Unisys Corporation. Thank you for making Unisys your power solutions partner. If we can be of any further assistance, please contact me at (415) 738 -0773. Sincerely, Richard,. Worgan Account Executive — Facility Services cc: Blake Attachment: Domestic Service Agreement MCUW20274 AGREEMENT FOR THE PAYMENT AND USE OF BRAZOS COUNTY FUNDS -tic By and Between Arts Council of Brazos Valley and County of Brazos, State of Texas STATE OF TEXAS § § KNOW ALL MEN BY THESE PRESENTS COUNTY OF TEXAS § THIS AGREEMENT, made and entered into this / day of _Q�iM �- 2007, by and between ARTS COUNCIL OF BRAZOS VALLEY, a private nonprofit corporation chartered by the State of Texas, acting by and through its duly authorized agent(s) and officer(s), hereinafter referred to as ACBV, and the COUNTY OF BRAZOS, STATE OF TEXAS acting by and through its County Judge, duly authorized to act, hereinafter referred to as COUNTY. WITNESSETH: WHEREAS, Article 3, Section 52 -a of the Constitution, Section 381 of the Local Government Code of the State of Texas and V.A.T.S. §5190.6 provide for COUNTY to engage in economic development activities; and WHEREAS, a primary focus of economic development and prosperity is the quality of arts, cultural and heritage programs in a community; and WHEREAS, ACBV provides assistance to local arts organizations of the COUNTY through funding support, advocacy, outreach, marketing and partnership building; and WHEREAS, ACBV provides programs involving education, cultural enrichment and heritage preservation of and for Brazos County residents and visitors; and WHEREAS, ACBV provides educational programs and opportunities to children, youth, adults and seniors through providing arts- related programs, scholarships for young people, assisting COUNTY arts organizations in the development and institution of said educational programs; and Page I of 3 AGREEMENT FOR THE PAYMENT AND USE OF BRAZOS COUNTY FUNDS By and Between Arts Council of Brazos Valley and County of Brazos, State of Texas WHEREAS, ACBV fosters creative learning, community involvement, quality of life and tourism through said above listed programs and activities; and WHEREAS, Article 152m, V.A.T.S. recognizes that the health, education, and general welfare of the citizens of the State of Texas require promotion and education about the performing, dramatic, visual, and literary arts; and WHEREAS, said Article permits COUNTY to provide funding for cultural education facilities, and is to be liberally construed; and WHEREAS, ACBV provides and maintains a public cultural facility and provides funding to member organizations, in part, for facilities acquisition and upkeep, and WHEREAS, Article 5190.7, V.A.T.S. permits COUNTY to assist with urban enterprise zones, and, WHEREAS, ACBV through its funding programs has provided benefit to Brazos County, Texas through programs attracting over 100,000 participants, and resulting in significant purchases of goods and services from Brazos County merchants; and WHEREAS, ACBV has provided funding to assist local performing, visual, educational and literary arts groups; and WHEREAS, Chapter 318 of the Local Government Code of the State of Texas provides for historic and heritage preservation; and WHEREAS, other programs provided by COUNTY are directly benefited by ACBV and its member organizations. Page 2 of 3 /�3 a/o AGREEMENT FOR THE PAYMENT AND USE OF BRAZOS COUNTY FUNDS By and Between Arts Council of Brazos Valley and County of Brazos, State of Texas NOW, THEREFORE, COUNTY and ACBV hereby agree as follows: I. ACBV through its programs, funding and support of member organizations agrees to provide the above enumerated services which it has provided and agrees to continue to provide in support of arts, cultural and heritage organizations. II. COUNTY, for and in consideration of the services provided to COUNTY, hereby agrees to pay to ACBV a lump sum payment of FIFTEEN THOUSAND DOLLARS ($15,000) for the year beginning October 1, 2007 and ending September 30, 2008. ACBV agrees to provide an annual report accounting for the proceeds contributed herein. ACBV further understands that its failure to account for expenditures contemplated herein shall be grounds for termination of future agreements between the parties as well as the right of reimbursement to the County for any and all improperly expended monies. ACBV hereby agrees to hold COUNTY, its officers, agents, servants, and employees harmless from any loss, damage, injury or claim arising from any negligent act during the course of its operations. WITNESS OUR HANDS this � V day of �dlr1��'� 32007 Arts Council of Brazos, alley, Inc. Brazos =nty,s By: By : Padraic L. Fisher, Execute, Director Randy s, County Judge ----Certified as to Availability of Funds: Becky Rus , President By: County Auditor Page 3 of 3 REQUEST FOR SALVAGE DESIGNATION 1. Wood coffee table fair cond 2. Various computer desks, hutches, etc. poor cond 3. Folding Tables poor cond 4. Calculators not working 5. Plaid love seat poor cond 6. Office Chairs (12) poor cond 7. Desk phones (3) unk if working 8. Metal Desks (4) fair cond 9. Wood desks (2) poor cond THE ITEMS LISTED ABOVE ( #1 - 9) ARE APPROVED FOR SALVAGE DESIGNATION: Io3 a/a, RENEWAL ACCEPTANCE By signing herewith, I acknowledge and agree to renew the current Bid for Transportation of Deceased to Medical Examiner, at the same prices and in accordance with all terms and conditions agreed to and accepted as part of Bid 2007 -005R. The new Bid Number will be 2008 -011R. I understand that Bid 2008 -OIIR will be in effect from December 1, 2007 through November 30, 2008. BRAZOS COUNTY MORTUARY SERVICES, INC. BRAZOSCOUNTY Randy Sims ,;^County Judge �W- 103 - c2/-3 Z7? Date L l- Date ,►, i Ko O QN U M W 0 O olat =O 4 t UJ ti 4 � O LLLL1I N �" U�+L+ W Z to O m N Z O a E F- m � o a z z m Eo m c 7 U. C O a) m C O O O co 64 O Cl Lncoo r EA O O EA N O 69 O 6 EA O O O O O Z N V% GOD d4 N N N O fa V3, VO)a61 O 2 C 7 O V O m U o m Lb � U 'U) o � `- c � N c UL U Lb � co in $ O O � CL cc C 'C 'C C C C v Z CL N _ d Ov com o N N N N N F'- N m D fA J CY V,: I lcV I I I I lvi c O m 6 m 3 Q�I