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2007-10-16-6:00PM-REGULAR
G r B BRYAN, 1 Qr' 12 A ii• 18 TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON 16 OCTOBER 2007 AT 6:00 P.M. IN ROOM 102 OF THE BRAZOS CENTER, 3232 BRIARCREST DRIVE, BRYAN, TEXAS. 1. Invocation and Pledge of Allegiance — Commissioner Mallard. 2. Call for citizen input and/or concerns. Consider and take action on agenda items 3 — 22: 3. Request from the Exposition Complex for permission to use $4,475.00 additional FY 2007 funds for the purchase of (17) decorative trash cans needed for the lobby. The original purchase order obtained was used to purchase (9) units, but they did not meet their needs. 4. Request from Judge Michael McCleary, Justice of the Peace, Pct. 1 to fund $438.43 for a temporary position held 1 October 2007 through 5 October 2007. 5. Budget Amendment 06/07 — 49.1 thru 49.8 6. Budget Amendment 07/08 — 3.1 thru 3.6 7. Payment of Claims. 8. Personnel Change of Status. 9. Renewal of the license maintenance agreement through The Software Group for the IBM Universe Database licenses for FY 2007 -2008. Brazos County Courthouse • 300 East 200 St. • Suite 106 • Bryan, Texas 77803 • Fax: (979) 823 -6993 '0LI�A_PAGE -6a . Commissioners Court Agenda 16 October 2007 Page 2 10. Requisition 00015877 for $13,080.00 to Reed Elsevier (LexisNexis) and amendments to the LexisNexis subscription plans 113CBZ and 113CTB under the Master Agreement for Computer Assisted Legal Research pursuant to RFO #212 -0- 130. 11. Contract with Fujitsu Computer Products of America, Inc for maintenance coverage of (10) high -speed scanners. 12. Request from Donald Lampo, Precinct 2 Constable, for permission to appoint Christopher Logan Winn as a non -paid Deputy Constable. 13. Resolution designating the County Judge as the Authorized Official and Program Director and the County Auditor as the Financial Officer for the Indigent Defense Formula Grant submitted by Brazos County. 14. Service Agreement with Cintas for janitorial services for the Brazos Center. 15. Implementation of the following Bank at Work Programs: a. Citibank at Work Program b. Chase at Work Program 16. Medical and Dental premium increase recommendations: a. Medical premium increase of 5% for employees and 2% for the County b. Dental premium increase of 40% for employees and retirees c. New optional Vision insurance premiums 17. Declaration of surplus property as "salvage" that was advertised for sale in accordance with Local Government Code §263.152 and received no bids, and authorization for either destruction or other disposal. 18. Contract with Absolute Environmental Services, Ltd., L.L.P. for asbestos abatement action at the former First Baptist Church Building. 19. Change Order/ P.O. 08000280 in the amount of $1,828.00 for the cost of additional work in asbestos abatement action provided by Absolute Environmental Services, Ltd. L.L.P. 20. Renewal of the current contract for Cleaning Supplies for the Jail at the same prices for an additional year per Bid 2006 -050R, as new Bid 2007 -05OR effective 1 October 2007 through 30 September 2008. 21. Approval of 2007 tax roll. VOL ,oa PAGE 103 Commissioners Court Agenda 16 October 2007 Page 3 22. Renewal of agreement with Hewlett- Packard for hardware and software support of the critical systems in the data center. 23. Announcement of interest items and possible future agenda topics 24. Call for citizen input and/or concerns. 25. Agency / Board / Committee reports by Court members. 26. Adjourn. The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two business days before the meeting. To make arrangements, call (979) 361 -4102. VOL 10;( (01 BRAZOS COUNTY BRYAN, TEXAS NOTICE OF ADDENDUM TO THE AGENDA BRAZOS COUNTY COMMISSIONERS COURT 1 11 Fr•' THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY 16 OCTOBER 2007 AT 6:00 P.M. IN ROOM 102 OF THE BRAZOS CENTER, 3232 BRIARCREST DRIVE, BRYAN, TEXAS. In addition to the regular agenda, the Commissioners Court will consider and take action on the following item(s): 1. Request from the District Attorney for $10,000 from the County Records Management Fund to pay overtime for support staff working after hours to scan disposed files into an electronic system, which will free up file storage space for other uses. 2. Budget Amendment 07/08 — 3.7 Brazos County Courthouse • 300 East 2dh St. • Suite 106 • Bryan, Texas 77803 • Fax: (979) 823 -6993 V'V`L IC),;k AiU'E 105 BRAZOS COUNTY BRYAN, TEXAS NOTICE OF 2ND ADDENDUM TO THE AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY 16 OCTOBER 2007 AT 6:00 P.M. IN ROOM 102 OF THE BRAZOS CENTER, 3232 BRIARCREST DRIVE, BRYAN, TEXAS. In addition to the regular agenda, the Commissioners Court will consider and take action on the following item(s): 1. Requisition 00015891 to The Software Group for $216,229.80 for annual support of FY 2007 -2008. Brazos County Courthouse • 300 East 2d' St. . Suite 106 • Bryan, Texas 77803 . Fax: (979) 823 -6993 110L loa PAGE I o(v COMMISSIONERS' COURT REGULAR MEETING OCTOBER 16, 2007 A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos Center 3232 Briarcrest Drive, in Bryan, Brazos County, Texas, beginning at 6:00 p.m. on Tuesday, October 16, 2007 with the following members of the Court present: Randy Sims, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct l; Duane Peters, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4, Absent; Karen McQueen, County Clerk, Absent. The attached sheet contains the names of the citizens and officials that were in attendance. Commissioner Mallard gave the invocation and led the pledge of allegiance. There was no citizen input /and or concerns. The first matter before the Court was a request submitted by the Director of the Exposition Center seeking approval of a budget amendment for FY 2007 funds to pay the balance on a pending revised order for decorative trash cans that are needed for the Exposition Complex lobby. The County Auditor has confirmed that there are adequate funds to pay the Vol 0a Page to-7 Commissioners Court meeting October 16, 2007 2 additional costs necessary to complete the transaction. On motion by Commissioner Peters, seconded by Commissioner Mallard, the Court voted unanimously to approve the budget amendment. The next matter before the Court was consideration of a request submitted by Justice of the Peace, Precinct 1, Mike McCleary requesting a budget amendment to provide funds for a temporary position held from October 1, 2007 through October 5, 2007. Judge Mccleary is requesting $438.43. On motion by Commissioner Wassermann, seconded by Commissioner Peters, the Court voted unanimously to approve the request. The Court next considered Budget Amendment #06/07 -49.1 through 49.8, which would reallocate funds for the Exposition Fund, Jail Administration, Constable, Precinct 3, Juvenile Services, County Records Management Fund, Capital Projects - Commissioners' Court, Exposition Center; and to increase the budget of the Dispute Resolution Center to recognize the realized revenues in excess of original budget. On motion by Commissioner Peters, seconded by Commissioner Mallard, the Court voted unanimously to approve the budget amendment as submitted. A copy is attached. The Court next considered Budget Amendment #07/08 -3.1 through 3.6, which would reallocate funds for Capital Vol (0a Page t o g Commissioners Court meeting October 16, 2007 3 Projects - Commissioners' Court (2), Justice of the Peace, Precinct 1, Brazos Center, HAVA- General Compliance; and to provide funding for the actuarial evaluations approved by Commissioners on October 2, 2007. On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to approve the budget amendment as submitted. A copy is attached. The Court next considered the following Claims as submitted by the County Treasurer for payment: 7042429 through 7042693 On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to approve the Claims as submitted. The Court proceeded to consider the change of status of employees as submitted on the attached Personnel Action Requests. On motion by Commissioner Peters, seconded by Commissioner Mallard, the Court voted unanimously to approve the change of status as submitted. The next matter before the Court was consideration of a request from the Director of the Information Technology Department for the renewal of the license maintenance agreements through The Software Group for the IBM Universe Database licenses for FY 2007 -2008. Cost of the renewal is Vol (.0 0'� Page 10 Commissioners Court meeting October 16, 2007 4 $13,613.50. On motion by Commissioner Mallard, seconded by Commissioner Peters, the Court voted unanimously to approve the renewal of the license maintenance agreements. A copy is attached. The Court next heard a request by the Director of the Information Technology Department for approval of requisition #00015877 for $13,080 to Reed Elsevier (LexisNexis) and amendments to the LexisNexis subscription plans 113CBZ and 113CTB under the Master Agreement for Computer Assisted Legal Research pursuant to RFO #212 -0 -130. Commissioner Mallard asked if we needed to re- evaluate LexisNexis. Eric Caldwell, Director of the Information Technology Department said if anything, we may need to increase subscriptions for prosecutors. On motion by Commissioner Wassermann, seconded by Commissioner Peters, the Court voted unanimously to approve requisition #0015877. The next matter before the Court was consideration of a request to contract with Fujitsu Computer Products of America, Inc. for maintenance coverage of ten high speed scanners. The cost for the coverage is $17,950.00. On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to approve the maintenance coverage. A copy of the Service Program Description is attached. Vol (off. Page i I d Commissioners Court meeting October 16, 2007 5 The Court next considered a request from Constable Precinct 2, Donald Lampo, to appoint Logan Winn, as non -paid Deputy Constable. On motion by Commissioner Peters, seconded by Commissioner Mallard, the Court voted unanimously to approve the request from Constable Lampo to appoint Logan Winn as non - paid Deputy Constable subject to appointment being within the allotted number of deputies. The next matter before the Court was consideration of a Resolution designating the County Judge as the Authorized Official and Program Director and the County Auditor as the Financial Officer for the Indigent Defense Formula Grant submitted by Brazos County. This grant program will assist the County in the implementation of the provisions of the Fair Defense Act and the improvement of the indigent criminal defense services in this county. On motion by the County Judge, seconded by Commissioner Peters, the Court voted unanimously to adopt the Resolution designating the County Judge as the Authorized Official and Program Director and the County Auditor as the Financial Officer for the Indigent Defense Formula Grant submitted by Brazos County. A copy is attached. The Court next considered a request from the Director of the Brazos Center for permission to enter into a service Vol i oA Page ILI Commissioners Court meeting October 16, 2007 6 agreement with CINTAS for janitorial service. The service would be super cleaning the restrooms at the Brazos Center. CINTAS requires a minimum contract of three months at a cost of $435.00 for three (3) visits. On motion by Commissioner Peters, seconded by Commissioner Mallard, the Court voted unanimously to approve the request to enter into a service agreement with CINTAS for janitorial service. A copy is attached. The next matter before the Court was consideration of implementation of the following Bank at Work Programs: a. Citibank at Work Program b. Chase at Work Program Both are seeking approval to be allowed on site to provide financial education and other beneficial financial services to the employees. Commissioner Mallard moved to approve. Commissioner Peters seconded the motion. Commissioner Mallard questioned why both banks were being allowed on site. He felt this would be disruptive to the employees. He went on to say that if we only approved one, he would prefer Citibank because of more locations and it being more convenient. Commissioner Peters pointed out that Citibank does not charge to cash a check whereas Chase charges $5.00. Commissioners Mallard and Peters then amended their motion and second to only approve Citibank. The motion carried unanimously. Vol to �k Page < t;_ Commissioners Court meeting October 16, 2007 7 The next matter before the Court was consideration of the recommendations for the increase in medical and dental premiums. The proposed increases are as follows: a) Medical Premium increase of 5 percent for employees and 2 percent for the County Commissioner Mallard moved to increase the Medical Insurance premiums to be paid by county employees, retirees and for dependent coverage by 5 percent; a 2 percent increase to be paid by the county, and set the premiums for all classes as outlined on the attached Premium Notice for 2008. Commissioner Peters seconded the motion and it carried unanimously. b) Dental premium increase of 40 percent for employees and retirees Commissioner Mallard moved to increase the dental insurance premiums to be paid by county employees and retirees and for dependent coverage by 40 percent and set the premiums for all classes as outline on the attached Premium Notice for 2008. Commissioner Peters seconded the motion and it carried unanimously. c) New optional vision insurance program Commissioner Mallard moved to set the premium for optional Vision Insurance for all classes as outlined on the attached Premium Notice for 2008 and as approved by the acceptance of the RFP. Commissioner Peters seconded the motion and it carried unanimously. Then on motion by Commissioner Mallard, seconded by Commissioner Peters, the Court voted unanimously to assess the increases to premiums paid by retirees who retired prior to Vol 1 0 P, Page C[ 3 Commissioners Court meeting October 16, 2007 8 2000. The Court next considered the declaration of surplus property as salvage. This property was advertised for sale in accordance with Local Government Code §263.152 and received no bids. On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to declare the property as salvage and authorized its destruction or other disposal. A list of the property is attached. The next matter before the Court was consideration of a contract with Absolute Environmental Services, L.L.P. for asbestos abatement action at the former First Baptist Church Building. The proposed cost is $52,200.00. On motion by The County Judge, seconded by Commissioner Peters, the Court voted unanimously to approve the contract with Absolute Environmental Services, L.L.P. and authorized the County Judge to execute the document. A copy is attached. The Court next considered Changer Order /P.O. 08000280 in the amount of $1,828.00 for the cost of additional work in asbestos abatement action provide by Absolute Environmental Services, Ltd. L.L.P. On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to approve the Changer Order /P.O. 08000280. A copy is attached. Vol 10 ON Page 1 1 `1 Commissioners Court meeting October 16, 2007 9 The Court next considered awarding Bid No. 2007 -050R, Cleaning Supplies for the Jail. Pat Howard, Purchasing Agent, asked the Court to renew the bid for an additional year. The vendor has agreed to the renewal with no change in prices. On motion by Commissioner Peters, seconded by Commissioner Mallard, the Court voted unanimously to accept the recommendation of the Purchasing Agent and renew Bid No. 2007 - 050R for an additional year at the same price. A copy of the bid tabulation is attached. The next matter before the Court was approval of the 2007 tax roll. The total tax levy is $42,524,795.27. The County Judge real aloud the penalty rendition, penalty fee and the grand total. On motion by the County Judge, seconded by Commissioner Peters, the Court voted unanimously to approve the 2007 tax roll. A copy is attached. The Court next considered a request from the director of the Information Technology Department to renew the agreement with Hewlett- Packard for hardware and software support of the critical systems in the data center. The cost of the Agreement is $25,949.88 with the term beginning November 1, 2007 through October 31, 2008. On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to renew the agreement with Hewlett- Packard. A copy is attached. Vol 10 a Page U5 Commissioners Court meeting October 16, 2007 10 The County Judge next considered the first of two addendums to the agenda. The first addendum, first item is a request from the District Attorney for $10,000.00 from the County Records Management Fund to pay overtime for support staff working after hours to scan disposed files into an electronic system. This will free up file storage space for other uses. On motion by the County Judge, seconded by Commissioner Peters, the Court voted unanimously to approve the request. The next item on the first addendum is consideration of budget amendment No. 07/08 -3.7 that would transfer funds from contingency to the County Records Management Fund. On motion by the County Judge, seconded by Commissioner Peters, the Court voted unanimously to approve the budget amendment. The County Judge proceeded to consider the second addendum asking approval of requisition 00015891 to The Software Group for $216,229.80 for annual support of FY 2007 -2008. On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to approve the requisition. There were no announcements of interest items and possible future agenda topics. There was no citizen input and /or concerns. Under Agency /Board /Committee reports by Court members, the following spoke: Vol ) c7--'� Page 11( Commissioners Court meeting October 16, 2007 Commissioner Mallard a) There will be ar meeting today. and Washington attending. They million dollar infrastructure. Interoperable radio Members from Brazos Counties will be are hoping for a $7 grant for the b) He will be out of the country next meeting. He will be traveling to Frankfurt Germany and Madrid, Spain with the High Speed Rail Committee. This will be at no cost to the County. 11 There being no further business to come before the Court, the meeting was adjourned. Vol o Page X17 The foregoing minutes of the Commissioners Court meeting held October 16, 2007 have been examined and are approved in open Court this the I day of t1crck-, 2008, in Bryan, Brazos County, Texas. Randy S' s Count Judge Duane Peters Commissioner, Precinct 2 46'r-A i- Carey Cauley, Jr. Commissioner, Precinct 4 Attest: Karen McQueen County Clerk Vol 1 6 - - � Page 1 1 8 - �e�z a"O- AtA4L-t� Lloyd assermann Commissioner, Precinct 1 Kenny Mall d i Commissioner, Precin t 3 BRAZOS COUNTY Pg %of �- COMMISSIONER'S COURT _&4DAY OF--� �,(CK-D Am/PM, Name L 200-7 Organizatio EASE PRINT) q CA Pg y' of BRAZOS COUNTY COMMISSIONER'S COURT DAY OF 2p% A I /PM, Name (PLEASE PRINT) i 1 l C /L, n Ilh 4, --7-// Organization (PLEASE PRINT) BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2006 -2007 BUDGET YEAR NO. 06/07-49.1 thru 06/07 -49.8 On this the 16'h day of October 2007 at a special called session of the Commissioners' Court, the following members were present: Randy Sims, County Judge, Presiding Lloyd Wassermann, Commissioner, Precinct 1 E. Duane Peters, Commissioner, Precinct 2 G. Kenny Mallard, Commissioner, Precinct 3 Carey Cauley, Jr., Commissioner, Precinct 40 L; Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 16 October 2007 the Court heard and approved a budget amendment for the 2006 -2007 budget year for Brazos County, Texas; and WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 12 September 2006, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 16'h day of October 2007. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. Randy 54ms, County Judge Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes VOL 16d- PACE-) a BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 06/07 - 49.1 10/16/2007 FD I DIV I ACCT I PROJ DR/C ACCOUNT NAME Increase I Decrease 1700 1 41006000 1 1 CR I Fees - Alternative Dispute 2,775.00 1700 11070000 73400000 1 1 DR I Dispute Resolution Center 2.775.00 Alternative Dispute Resolution Fund: To increase the budget to recognize the realized revenues in excess of original budget as of September. 2007. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 06/07 - 49.2 10 /l 6/20117 a 1 �Tx � 9 t WOO PAGE I 3 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 4600 634600 67286000 DR Equipment - Other 4,475.00 4600 634600 80100000 CR Buildings 4,475.00 Exposition Fund To reallocate funds to cover additional funding needed for trash cans. See attached memo. a 1 �Tx � 9 t WOO PAGE I 3 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 06/07 - 49.3 10/16/2007 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 28002000 60420000 CR Jail Supplies 1,978.00 0100 28002000 65350000 DR Gasoline 1,978.00 Jail Administration: To reallocate budget to cover September 2007's fuel charges. Prepared Bit x: fd`',. rt BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 06/07 - 49.4 10/16/2007 Prepar+ett B w ACCOUNT NAME 1 1 11 1 1 11 • 1111 —� Telephone 1 11 1 1 11 • :•1111 —� vehicle Equipment 11 1 11 1 1 11 . 1111 — � • l•t 11 Constable,—_ —1- _ To reallocate budget to cover September 2007's -_— Prepar+ett B w BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 06/07 - 49.5 10/16/2007 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 31000200 60350000 CR Food & Food Supplements 1,000.00 0100 31000100 65350000 DR Gasoline 1,000.00 Juvenile Services: To reallocate budget to cover September 2007's fuel charges. pate Dater 10/11/2007' BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 06/07 - 49.6 10/16/2007 yy� JJiIB. 10/ 1'12007 .. x,16 ACCOUNT NAME 'IF RIMMIS 11 1 1- • � r , 11 -1� -_ - I . TR 1 • r 171 - =10m. IRRIPAVIRRIVE r • • • MITI r r •r accounted for. yy� JJiIB. 10/ 1'12007 .. x,16 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 06/07 - 49.7 1 0/16/2007 �� ,.• �� ACCOUNT oil [:.iii m Other Is- accounted -� - BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 06/07 - 49.8 1(/16 /7007 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 36000100 67287000 CR Equipment - Radios 9,494.47 0100 36000100 80287000 DR Equipment - Radios 9,494.47 Exposition Center: To reallocate budget so that the expenditure of a repeater can be properly accounted for. Prepared By: fd; Date: 10/11/2007' Department Approval Date , i� �,. Date rt (� BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2007 -2008 BUDGET YEAR NO. 07/08-3.1 thru 07/08 -3.6 On this the 16`h day of October 2007 at a regular meeting of the Commissioners' Court, the following members were present: Randy Sims, County Judge, Presiding Lloyd Wassermann, Commissioner, Precinct 1 E. Duane Peters, Commissioner, Precinct 2 G. Kenny Mallard, Commissioner, Precinct 3 Carey Cauley, Jr., Commissioner, Precinct 4 Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 16 October 2007 the Court heard and approved a budget amendment for the 2007 -2008 budget year for Brazos County, Texas; and WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 11 September 2007, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 16`h day of October 2007. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. am Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer County Budget Officer Commissioners' Court Minutes V 11 L10), f30 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 07/08 - 3.1 10/16/2007 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 5000 64005000 71112000 CR Health & Life - Medical Claims 3,000.00 5000 64005000 72590000 DR Professional Fees - Other 3,000.00 Health & Life Fund Insurance Fund To provide funding for the acturarial evaluations by Milliman approved by Commissioners' Court on 10/2/2007. Prepared By: ifj Date: 10/4/2007 Department Appr val Date 100 - BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 07/08 - 3.2 10/16/2007 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 4500 63000500 60080000 CR Clothing and Uniforms 600.00 4500 63000500 67286000 DR Equipment - Other 600.00 Capital Projects - Commissioners' Court: To move funds to the proper account for the purchase of body armor for Constable Pct. #2. Prepared By iff Date: 10/4/2007` watt Deparfiner(Approval bats 3 z. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 07/08 - 3.3 10/16/2007 FD DIV ACCT PROJ DR /CR ACCOUNT NAME Increase Decrease 0100 24101100 51610000 CR Hourly-Staff 438.43 0100 24101100 51640000 DR Hourly-Temporary 418.80 0100 24101100 51620000 DR Hourly-Overtime 19.63 Justice of the Peace Pct. 1: McCleary To move funds from a full -time position to cover the cost of a temporary osition for 10/1- 10/5/07. The person was approved to work in a temporary position funded through 9/30/07. After 9/30/07 the temporary osition was no longer approved in the budget, instead a full time position was approved in FY 2008 to replace the temporary osition. A personnel action form was not processed to move the person from the tem porary position into the full time position. Prepared By: Iq Date: 10/8/2007 Department Approval Ile Date- BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 07/08 - 3.4 10/16/2007 FD DIV ACCT PROJ DR /CR ACCOUNT NAME Increase Decrease 0100 36500100 65050000 CR Building Maintenance 499.00 0100 36500100 60500000 DR Office Equipment 499.00 Brazos Center To reallocate funds to allow for the purchase of an am lifer for the large room. Prepared By: 10 Date: 10/10/2007 Denartment Anoroval Date 10 FACE a- BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 07/08 - 3.5 10/16/2007 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 3000 212100 61130000 CR Contingnency 22,404.00 3000 212100 71502000 DR Rental-Facility 22,404.00 HAVA - General Compliance To reallocate funds to provide funds for the lease housing election equipment. Prepared By: iq Date: 10/10/2007 �I od, .M1 3 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 07/08 - 3.6 1 nii aignm FD DIV ACCT PROJ DR /CR ACCOUNT NAME Increase Decrease 0100 11001500 61130000 CR Contingency 74,227.00 0100 91110000 DR Transfer to Capital Project Funds 74,227.00 4500 49028000 CR Transfers from General Fund 74,227.00 4500 63000500 80101002 1 DR Bldg Renov. - Portables 74,227.00 Capital Projects - Commissioners' Court: To provide funding for moving the portable buildings to Juvenile. The work was antici ated to be complete in FY 2007 but due to unforseen delays, the buildings were not relocated by ear end. This fundin g is for the remaining work left to com lete the move of the buildings. Prepared By: lfj Date: 10/10/2007 ..� Depaieftent Approval':pate g PERSONNEL 4 CHANGE OF STATUS REQUESTS Commissioner Court Date: October 16, 2007 Department Providing Information: Human Resources Purpose: Consider and Take Action on Change Requests Department Submitting Employee Name Action Requested Request(s) Brazos Center Ledezman, Saul Resignation County Attorney Ballard, William Resignation Snelling, Tina Transfer within Dept. Magness, Judith Transfer within Dept. District Attorney Hailey, Jimmy Resignation McCune, Nathan New Hire Exposition Complex Knighton, Devin B. Resignation Justice of the Peace, Pct. 1 Treat, Ronnie W. Transfer within Dept. Juvenile Services Berka, Stephanie New Hire Farmer, Chris Cell Phone Allowance Price, Delbert Cell Phone Allowance Approved in Commissioners' Court: October County Judge's or Commissioner's Signature: (This copy to be attached to minutes) t y l e r Tyler Technologies, Inc - - -- _ - - 6500 Internati onal Parkway, Ste. 2000 Plano, TX 75093 Tel: 972.713.3770 Fax: 972.713.3777 www.tyler- tsq.com UniVerse Software Maintenance Response Form September 28, 2007 Eric Caldwell Brazos County Information Technology 205 East 27th Street Bryan, TX 77803 Dear Eric: Our records indicate that software maintenance for the following IBM UniVerse user licenses is due to expire on October 31, 2007. 190 UniVerse user licenses - Brazos County s/n 20409224 Please indicate your decision to renew or discontinue UniVerse maintenance below and fax this document along with a copy of your purchase order to 972 - 713 -3778 or mail it in the enclosed postage paid envelope prior to the expiration date above. Retain a copy for your records. J�4 Renew IBM UniVerse software maintenance on the license above for one year, at the cost of $71.65 per user, a total $13,613.50. ❑ Do not renew UniVerse software maintenance. I plan to renew maintenance directly with IBM, without involving Tyler Technologies. ❑ Do not renew UniVerse software maintenance for the above listed user licenses. I understand that IBM will not issue UniVerse software upgrades without current maintenance and reinstatement of lapse maintenance is subject to additional fees. Authorized Signature Title: >1&CC7PR of Z� Print Name (If different than letter recipient): Call me at 800 - 966 -6999 or email jennifer.keltner @tylertech.com if you have any questions about UniVerse maintenance or the renewal quote above. 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ScanCare is available as an upgrade to the existing standard Limited Warranty. ScanCare Plus is available in the post - warranty period and can only be purchased in one -year increments. Several one -year increments may be purchased at one time. Service is available across the United States, except certain Hawaiian Islands and portions of Alaska. Fujitsu Technical Assistance Center 800- 626 -4686 TAC is available Monday- Friday (excluding holidays) 5 a.m. to 5 p.m. PST Under this service offering, Customer may receive the following services and kits: On -site Break -fix repair — Each ScanCare maintenance program includes on -site break -fix repair of Customer scanner, which includes spare parts, labor and travel for service of verified hardware failures. After a Technical Assistance Center (TAC) representative identifies a hardware problem, a service call will be opened and logged. A Fujitsu Authorized Field Engineer (FAFE) will be dispatched to the product location to perform repair service if there is no security, safety or physical requirements that would restrict access to the product. On -site visits do not include preventative maintenance, maintenance training, consumables and cleaning materials, troubleshooting of software configuration, applications or set -up. Please refer to FCPA's Terms and Conditions. Consumables Kits — Each ScanCare maintenance program includes automatic delivery of consumable kit(s) to the end -user site. The number of kits depend on scanner model. Note: The Consumable kits provided Customer during the maintenance period contain quantities of parts required for cleaning and maintenance care of the Product based on normal use. Should Customer require additional consumables, Customer may purchase these parts by contacting a local Fujitsu reseller. Preventative Maintenance Visits — A FAFE schedules an on -site visit to thoroughly clean and replace any necessary consumable parts. Service will be provided during normal business hours at a time to be mutually agreed upon between the FAFE and Customer within 2 weeks of initiation. User Training — During the first Preventative Maintenance visit a FAFE will come on -site to provide Customer with operator training on routine scanner maintenance, consumables replacement, scanner features and basic scanner operation and troubleshooting. :SCANCARE SP 93GX & fi -43400 M3093 EX/GX/DE/DG fi -4530C fi -4640S M3096 EX / GX PM Events 1 1 1 1 1 3 Pad Assemblies, 2 Pick 3 Pad Assemblies, 2 Pick 5 Pad Assemblies, 2 Pick Rollers, 4 Pad Assemblies, 2 Pick 3 Pad Assemblies, 2 Pick Kit Contents Rollers, Cleaning Kit' Rollers, Cleaning Kit' Cleaning Kit' Rollers, Cleaning Kit" rollers, Cleaning Kit* M3097 DE / DG M4097D Series, fi -4750L fi -5650C & fi-5750C fl-4750C 2 2 2 2 PM Events 4 Pad Assemblies, 2 Pick Rollers, 4 Pad Assemblies, 2 Pick Rollers, 4 Pad Assemblies, 2 Pick Rollers, 3 Pick Rollers, 3 Brake Rollers, Cleaning Kit' Kit Contents Cleaning Kit' Cleaning Kit' Cleaning Kit` M3099 EH /GH/EX/GX M4099D Series, fi -4990C fi4860C PM Events 2 2 2 Kit Contents ScanCare Plus: 3 Regular Kits and 3 Super Kits ScanCarel& ScanCare Plus: 1 Multi -Kit Includes: ScanCare/ ScanCare Plus: 1 Multi -Kit includes 6 Pad Assemblies, 12 Pick Rollers, 3 Separation 5 Pad Assemblies, 5 Pick Roller Units, 5 Brake Rollers, 4 5 Pad assemblies, 5 Pick Roller units, 5 Brake Rollers, Belts, 3 Separation Belt Assemblies, 3 Separation Lamps, 5 Diselectric Brushes, 3 Cleaning Kits" 4 Lamps, 5 Diselectric Brushes, 3 Cleaning Kits" Rollers, 6 Lamps, 3 Cleaning Kits 'Departmental and Low. Volume Cleaning Kits include F1 cleaner, cleaning paper, cleaning cloth, cleaning swabs and instructions "Mid-Volume Cleaning Kits include F1 cleaner, F2 cleaner, cleaning sheets, cleaning cloth, cleaning swabs and instructions Next Business Day — A Fujitsu employed or professionally trained authorized service engineer will arrive on -site by the end of the next business day following the TAC verified hardware failure. Co FU JITSU isa ►EEf 111 t I I EE aAE I I I I MIft 4 -hour Response Time Option — To better serve the needs of customers with business critical scanning applications, 4 -hour Response Time is available for Fujitsu scanners located in select metropolitan areas. Please contact your service sales representative for eligibility and costs. If this option is purchased, our goal is to have a Fujitsu employed or professionally trained authorized service engineer on -site within 4- business hours following the TAC verified hardware failure. Excluded Services — The services provided under ScanCare are in addition to the Product warranty and are not intended to replace Customer's Product warranty. Term — The term of this service offering shall be one year from the date of purchase and is not activated until receipt of signed FCPA Service Contract Quotation. Renewal — Customer may wish to extend the warranty period for their scanner products by purchasing the ScanCare Plus service option for the second and consecutive years of Product usage. Should Customer discontinue service for any period of time in which suggested maintenance services were not performed, Fujitsu may evaluate the Product to determine if additional charges are required to restore the Product to current maintenance level. Warranty — Fujitsu warrants that all services will be performed in a manner that exceeds the professional standard for service. See Fujitsu's Service Terms and Conditions. ScanCare / ScanCare Plus Shi meat & Visit Schedule Scanner Segment Service Type Shipment & PM Schedule P Departmental SP93GX, fE- 4340C, fi- 4530C, fE- 4640C, ScanCare Mo 1 : Kit; Mo 3 : PM M3093 EX/GX/DE /DG M3096 EX/GX Departmental SP93GX, fi- 4340C, fi- 4530C, f:- 4640C, ScanCare Plus Mo 1 : Kit ; Mo 2 : PM M3093 EX/GX/DE /DG M3096 EX/GX Low — Volume M3097 DE/DG, M4097D Series, f:- 47500, ScanCare Mo 1 : Kit; Mo 3: PM; Mo 9: PM r- 4750L, E- 5650C, : -5750C Low — Volume M3097 DE /DG, M4097D Series, f- 4750C, ScanCare Plus Mo I: Kit; Mo 2: PM; Mo 8: PM r 4750L, i- 5650C, fi -5750C Mid — Volume M3099 Series ScanCare Plus Mo 1 : Super Kit & PM; Mo 3: Regular Kit Mo 5 : Super Kit & PM; Mo 7: Regular Kit Mo 9: Sup er Kit & PM; Mo I 1 : Regular Kit Mid — Volume Ei- 48600, i-4990C, M4099Series ScanCare Mo 1 : Multi -Kit; Mo 3: PM; Mo 8: PM Mid - Volume r4860C, fi- 4990C, M4099D Series I ScanCare Plus Mo 1 : Multi-Kit; Mo 2: PM; Mo 7: PM Services Not Covered On -site Service does not include the following: • Electrical work external to the product, repair or replacement of product or increased service time required due to casualty, accident, damage, acts of God, transportation, missing parts, neglect, misuse or abuse, operator error, failure of proper management or supervision, unsuitable physical operating environment, use of supplies or accessories not approved by FCPA or its Authorized Service Provider. • Service in connection with the installation, discontinuance or removal of the product. • Any service and /or parts replacement resulting from fraud, tampering, misuse or the uses of counterfeit components, assemblies or modules. • Accessories or missing parts, supplies, consumables and expendable items, or problems caused by those items identified as being the user" responsibility in the Periodic Routine Maintenance chapter of the User's Manual, nor does it cover relocation services, systems engineering services, programming, reinstallation of user operating systems or applications software, reconstruction of date, operational procedures due to any sort of failure to implement the most current software releases. • If any of the above services are required, they may be available at an Authorized Service Provider's current hourly rates and terms then in effect. LO FUJITSU THE ISSSISIl111ES ARE INFINITE NO 10-r� ti ` 2008 Brazos County Resolution Indigent Defense Grant Program WHEREAS, under the provisions of the Fair Defense Act, 77th Regular Session, counties are eligible to receive grants from the Task Force on Indigent Defense to provide improvements in indigent defense services in the county; and WHEREAS, this grant program will assist the county in the implementation of the provisions of the Fair Defense Act and the improvement of the indigent criminal defense services in this county; and WHEREAS, Brazos County Commissioners Court has agreed that in the event of loss or misuse of the funds, Brazos County Commissioners assures that the funds will be returned in full to the Task Force on Indigent Defense. NOW THEREFORE, BE IT RESOLVED and ordered that the County Judge of this county is designated as the Authorized Official to apply for, accept, decline, modify, or cancel the grant application for the Indigent Defense Formula Grant Program and all other necessary documents to accept said grant; and BE IT FURTHER RESOLVED that the County Judge is designated as the Program Director and contact person for this grant and the County Auditor is designated as the Financial Officer for this grant. Adopted this 1(Q day of ( L 2007. Attest: County erk Internet Submission Form After submitting the formula grant application on -line, the following Internet submission confirmation number was received # oC This grant application submissi was i Gordan the Commissioners Court Resolution above. andy Sims County Judge Resolution 407 -016 V;.�L 3 BRAZOS COUNTY HUMAN RESOURCES DEPARTMENT 300 E. 26TH ST. SUITE 107 BRYAN, TEXAS 77803 -5327 PHONE (979) 361 -4114 FAX (979) 823 -6993 Date: October 11, 2007 MEMORANDUM To: Commissioner's Court From: Jennifer Salazar HR Director Subject: Insurance Premiums for 2008 - Rounded Numbers Below are the proposed Medical & Dental premium increase recommendations from Human Resources with input from Brenda Cos, Plumhoff & Associates, Inc. and the Auditor's Office. The increase in the County's portion of the health insurance will equate to a total increase of $48,270 for 2008, this will need to be funded from Contingency (with approval). Current Premiums Proposed Premiums Employee Only Employee & Souse Employee & Child ren) Employee & Family County Contribution Active 25.00 290.00 195.00 399.00 475.00 Retirees < 8 ears 500.00 765.00 670.00 874.00 0.00 Retirees > 8 ears 25.00 290.00 195.00 399.00 475.00 COBRA 525.14 - - - 0.00 Dental: Active and Retirees > 8 ears 11.04 30.90 26.44 50.84 8.00 Dental: Retirees < 8 ears 19.04 38.90 34.44 58.44 0.00 Proposed Premiums Thank you. A /I Employee Only Employee & Souse Employee & Child ren Employee & Family County Contribution Active 26.25 304.50 204.75 419.00 484.50 Retirees < 8 ears 525.00 803.25 703.50 917.75 0.00 Retirees > 8 ears 26.25 304.50 204.75 419.00 484.50 COBRA 551.40 - - - 0.00 Dental: Active and Retirees > 8 ears 15.50 43.30 37.10 71.20 8.00 Dental: Retirees < 8 ears 26.70 54.50 48.25 81.90 0.00 Vision 1 6.80 1 14.00 1 14.70 1 1,a:90 0.00 Thank you. A /I REQUEST FOR SALVAGE DESIGNATION 1. Desk, poor condition 2. wood shelf, shop made THE ITEMS LISTED ABOVE ( #1- 2) ARE APPROVED FOR SALVAGE DESIGNATION: v Randy Sires, County Judge date Absolute Environmental Services Ltd., L.L.P. September 18, 2007 Mrs. Pat Howard 206 N. Washington Bryan, TX 77803 RE: Asbestos Abatement action @ Former First Baptist Church / 200 S. Texas Ave. Absolute Environmental Services (AES) proposes to furnish all labor, materials, services, and equipment for the proper removal and disposal of the asbestos containing materials (ACM) as follows: • 1st, 2 "d, and 3`d floors in old building approx. 18,336 s/f of floor tile and mastic under carpet 1st floor — Rooms FIC -1 and FIC -2 in new building— approx. 230 s/f of floor the and mastic under carpet • 1st floor new building - white mastic on chill water pipe 20 lin. ft. outside mechanical room, 10 lin. ft. outside elevator • 2 "d floor new building — white mastic found on chill water pipe 501in. ft in front of mechanical room between elevator and HVAC room • 3`d floor new building — 20 lin. ft. from hall up to roof chiller unit • 1st floor air handler room in old building - all white pipe mastic found on pipe insulation • 1st, 2 "d and 3`d floors in new building — 88 ea white mastic on flex duct from main HVAC truck to diffusers • Boiler room 4 -201 — all white mastic found on pipe insulation (approx. 80 lin. ft.) • ALL pipe insulation associated with HVAC system located on 2 "d floor roof top outside boiler room 4 -201 (approx. 45 lin. ft.- of 8" pipe) The proposed price is $ 52,200.00 This proposal does not include ARUfees. Page 1 of 2 11315 Dogwood Drive * Humble, TX 77338 * PH# 281 -319 -4789 * FAX# 281 -319 -4913 6 Absolute Environmental Services Ltd., L.L.P. Unit Prices for additional work • Glove bags $50.00 ea • Floor tile and mastic with in containment area $ 2.30 s/f • Floor tile and mastic (400 to 1,000 s /f) outside containment area $ 3.50 s/f • White mastic on flex duct from main HVAC truck to diffusers $25.00 ea ALL ABATEMENT WORK AND SUBSEQUENT DISPOSAL OF ACM WASTE WILL BE IN STRICT COMPLIANCE WITH OSHA (1926.58) AND EPA (40 CFR PART 763) AND THE TEXAS DEPARTMENT OF STATE HEALTH SERVICES. (All applicable regulations) 2 of 2 1 1315 Dogwood Drive * Humble, TX 77338 * PH# 281 - 319 -4789 * FAX# 281 -319 -4913 ' r �L Absolute Environmental Services Ltd., L.L.P. September 18, 2007 Carlos Guitron 206 N. Washington Bryan, TX 77803 RE: Asbestos Abatement action @ Former First Baptist Church / 200 S. Texas Ave. Change Order /PO. 08000280 Absolute Environmental Services (AES) proposes to furnish all labor, materials, services, and equipment for the proper removal and disposal of the asbestos containing materials (ACM) as follows: • 20ea. Glove bags -1S` floor in old building approx. 60 lin. ft. of chill water pipe insulation coming from HVAC closet to hall way • 360 sq. ft floor tile and mastic - 2nd floor new building hall that connects to old building by Stairwell Cost for additional work • Glove bags • Floor tile and mastic with in containment area • Floor tile and mastic (400 to 1,000 s /f) outside containment area • White mastic on flex duct from main HVAC truck to diffusers We are prepared to proceed upon your approval. Date $ 1,828.00 $50.00 ea $ 2.30 s/f $ 3.50 s/f $25.00 ea ALL ABATEMENT WORK AND SUBSEQUENT DISPOSAL OF ACM WASTE WILL BE IN STRICT COMPLIANCE WITH OSHA (1926.58) AND EPA (40 CFR PART 763) AND THE TEXAS DEPARTMENT OF STATE HEALTH SERVICES. (All applicable regulations) 11315 Dogwood Drive * Humble, TX 77338 * PH# 281- -331p9- -4789 * FAX# 281 -319 -4913 r` RENEWAL ACCEPTANCE By signing herewith, I acknowledge and agree to renew the current Bid for Cleaning Supplies for the Jail, Bid 2006 -050R, at the same prices and in accordance with all terms and conditions agreed to and accepted as part of Bid 2006 -050R. The new Bid Number will be 2007 -050R. I understand that Bid 2007 -05OR 2007 through September 30, 2008. Prostar Industries BRAZOSCOUNTY Randy Simsxounty Judge will be in effect from October 1, 10� 149 161q Z- C' Date Date t Lo o 7 rn Hill D R� m J � 6i • 8 N N� � N� 4 n �$ r o a o 0 0 in j Z 0 C m g F o D cw A S -n n� ° O � c n� a ► — m Q x gym° c a Q$ r9 12 gq 8 � � z m rg� 8 �y NN T Z C m m m m m p m z z Ua, 1 ciI fill V ff € o z o a � 3 a 3 A 0 A yy Q pnp 3 s s s s $ s s g n Z 3 N $ p �p � � ti n E '� pOO S QOQ11 S pOp11 S p� S G O1 N YI CNp + Sd i yz Y � p vpi � �g � m gR s W � ; V � 1}�1y1L1 N jj• � s � �i �� � Q W � �iS � � � g C � OOO 0m G C S N q G � N � N 2 O �i Sl T e C N G 1� •Wi F O W tlY31 = N= ;L4 S 2 8 C O fll G Jj, A Y N r 9LIppy G X V IA N tv N N g z $ 9 8 A x z z x m x � (Jao N jA CD N � W n O nM N co Z W Z � Z m m Z N $ Ua, 1 ciI fit fill 0 � O 1 m a � z O 0 � 3 to s@ a s a a a o M U �+ e O N i5 $ or a � k 8 f $ � IJ � N Cy mN y> mOm 1 S e M m 1 i N m a m rc m r NN O NN $ V N S a I o W (O d3 N N Lil0 0 Kristeen Roe, RTA, C'I'A Brazos County Tax Assessor / Collector 300 E. Wm J Bryan Pkwy Bryan, TX 77803 979 - 361 -4470 979 - 361 -4487 - Fax October 11, 2007 Honorable Randy Sims, County Judge Brazos County Commissioners Court RE: Approval of 2007 Tax Roll r According to Section 26.090 (e) of the Property Tax Code, I am submitting the 2007 Tax Roll for approval by the governing body. Please place this submission of the 2007 Tax Roll on the next agenda of the Brazos County Commissioners Court. The 2007 Final Tax Roll Totals and an initial Recap Report including the 2007 roll totals accompanies this letter. You will note that in addition to the actual taxes, the reports include Penalties for Late Rendition and Administration Fees for those penalties. While these are not actually a tax, they do attach to the property and are collected in the same manner. The totals for your jurisdiction are as follows: Total 2007 Levy Penalty for Late Rendition Penalty Administration Fee Grand Total $42,524,795.27 $55,037.79 $2,897.00 $42,582,727.06 The approval of the governing body constitutes the unit's tax roll. Please notify this office of the date of approval. If you have any questions concerning this information, please contact me. Respectfully ubmitted: Kristeen R e, RTA, CTA Tax Assessor /Collector Brazos County Enc Cc: Katie Conner, Auditor APPROVED: Sims, County Judge date 4 ot M CACA wi ■ O 1126— (D (D E � � }� :\ CD (D tT 0 0 t,, , —Z wi ■ O S 4 ot cn co @ CL CL a: al 0 0 0 =0 08 .I :3 CA cr cr Ril CL CL 0 o C II 7. 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N N N' C ,�„ N N J N) J y` 3 O v O OD m O � O to O - - OD O t N -+ 1 Fi� C o t0 N K N N) :" r O C J O O 9 �(T A p 00 OD Ln - P70 •N'► O rn c0o to coa as 0 N O O n 4 O ID N O J -4 C 0 m o Oo o n 0 0 0 (A W W M O CD ID N C) COD (OMD 0 OD a m D p n °boa o O O O O fa`J n O O O O `S: O C N n C A p D .�. C2 (2 j CD OD 00 00 'OJO p O 15 d 0 0 o 6o — rn rn 00 rn O N A A N N C VI I � v N -4 NODD 2 _(Op 0N 0 W 00 W N W OD W N CO a `G O W W V UP i BRAZOS COUNTY COURTHOUSE ADDITION Subject: BRAZOS COUNTY COURTHOUSE ADDITION From: "Crowder, Tristan" <tristan.crowder @hp.com> Date: Tue, 9 Oct 2007 16:27:18 -0000 To: <anita @co.brazos.tx.us> Anita, Attached is the revised group showing the addition of the server you requested, Let me know if you need anything else. Thanks, Tristan Crowder Contract Administrator SLED Accounts ® Customer Operations Hewlett- Packard Company invent 1- 800 - 386 -1115 x53803 Phone 1- 800 - 307 -0361 Fax tristan.crowder @ hp.com Click her to manage your support contracts online BSI Registered ISO 9001:2000 FM 21572 Comments, suggestions, or feedback? Please email my Manager: derrick.kim @hp.com Need technical assistance? Please call: 1- 800 - 633 -3600 HP is committed to your privacy. For more information regarding HP's privacy policy, or to obtain contact information, please see our privacy statement http: / /thenew.hp.com/ country/us /eng /privacy_intent. html or contact us at: HP Privacy mailbox 20555 SH 249, MS 040307 Houston, TX. 77070 Content - Description: HPInventl225441.pdf HPInvent1225441.pdf Content -Type: application/octet- stream Content- Encoding: base64 of I 10/9/2007 3:02 PM 140" SIGNATURE AUTHORIZATION METHOD (SAM) The Signature Authorization Method (SAM) may be used to order Hewlett- Packard Company (HP) Support Services ONLY IF A PURCHASE ORDER IS NOT REQUIRED TO AUTHORIZE SERVICE DELIVERY AND REMIT PAYMENT. (1) Customer Information Company Name BRAZOS COUNTY DEPT OF IT Equipment Location Address 202 E 27th St Ste 102 Bryan TX 77803 -3980 (2) Contract Information - Check the HP Reference number to accept one quote, or the AMP ID to accept all quotes attached: ] ] HP Reference Number: 41745757 0 ** AMP ID: ML135040133 Support Account Reference: BRAZOSDOINTOV Coverage Period: 11/01/2007 - 10/31/2008 * *The enclosed Support Account Overview dated on 10/09/2007 summarizes the quotes contained within the above AMP ID. Please check if applicable: This contract is accepted with no revisions. If revisions are required, please contact your Contract Admin. A quote will be re- issued to reflect your changes and associated pricing, if any. A new SAM form will be provided for your authorization. [ ] Check here if your authorization is open- ended. This Support Agreement is for the period stated on HP's quote. It will be extended without modification by consecutive terms of 12 months unless one of the parties gives written notice in accordance with the underlying business terms prior to the end of the respective 12 months. If modifications of the Support Agreement are necessary, HP will notify Customer in writing 60 days before the modifications are effective. Customer may terminate this Support Agreement within 30 days from receipt of notice. If Customer does not exercise this right of termination, this Support Agreement will be continued to the end of the current term with the modifications, and extended by consecutive 12 -month term. Re- pricing will occur automatically without further authorization. * ** (3) Tax Information �j [ ] Taxable K Tax Exempt Exemption # !_ `(eG00 3 &Attach copy of certificate) (4) Payment Method Do not enclose Payment. Please select one of the following: P4 Bill me: V Annually [ ] Quarterly(must exceed $2400 annually) [ ] Semi- Annually(must exceed $2400 annually) [ ] Monthly(must exceed $2400 annually) [ ] Charge my credit card. Check one:[ ] Visa [ ] Mastercard [ ] American Express Credit Card Number Exp.Date Cardholder Name(Print) Cardholder's Signature (5) Service Authorization and Terms and Conditions Customer's signature on this form constitutes authorization for HP to invoice Customer for the service represented in the document(s) referenc in c abov . ubject to HP Single Order Terms for Support or purchase agreement with HP and if applicable, Exhibit E24 nce n res 30 da written notice. Payment is due 30 days from HP's invoice date. U Authoriz Signature Date Invoice -To Address (if different from Equipment Location) 9'7y-3c.1 -g10Z %Plh �{� Sr.��DU;��- vA E r5 i rhs� c.o •Brazos .'�c, ks 9`7 �� -i1S03 . � Printed Name Title E -mail Address Phone /Fax (6) Completed form should be returned to: Hewlett - Packard Company TRISTAN CROWDER 8000 Foothills Blvd (800) 386 -1115 53803 Roseville, CA 95747 (800) 307 -0361 (FAX) Support Account Overview AMP ID: ML135040133 Special Terms and Conditions No: DIRBUSOP Customer Address: BRAZOS COUNTY DEPT OF IT 202 E 27TH ST STE 102 BRYAN TX 77803 -3980 Customer Contact: A. LEE Tel: (979)361 -4310 Fax: The quoted prices are valid for 90 days from: 08/03/2007 Hewlett- Packard Address: HEWLETT - PACKARD COMPANY 8000 Foothills Blvd Roseville CA 95747 HP Contact: TRISTAN CROWDER Tel: (800) 386 -1115 53803 Fax: (800) 307 -0361 E -mail TRISTAN.CROWDER @HP.COM For more information on the format of this document visit www.hp.com /go /hpsdocs Subject to HP Single Order Terms for Support or purchase agreement with HP and if applicable, Exhibit E24. Your Support Access Options: Visit our web site at <www.itrc.hp.com> for IT Professionals or <www.hp.com /go/bizsupport> for Business Professionals Visit <www.esca.hp.com> to manage service agreement online or register to use Support Contract Assistant (SCA) For Support, please call: 800 - 633 -3600 Please have your Service Agreement ID and Product # /Serial# available to expedite your support experience. 140 ;e�.et Support Account Reference Service Coverage Period Description Contract Total/JSD Agreement ID From: To: BRAZOSDOINTOV 1032 4378 7007 11/01/2007 10/31/2008 OV NT & XSYS (3Y6) BRAZOSDOIRP5430 1032 6290 3743 11/01/2007 10/31/2008 USE4327N7N & USE4327N7P Total Excluding Taxes 202 E 27TH ST., BRYAN, TX 77803 Summary of Charges Hardware Support Software Support-Labor Software Support- Materials Total Excluding Taxes Total excludes all taxes. If applicable, taxes will be added at the time of invoicing at the current tax rate. Total price includes all additions, deletions, warranties, discounts and adjustments if applicable. Refer to the detail document for any applicable state & local tax 7,391.28 18,558.60 25,949.88 15,295.68 6,018.36 4,635.84 25,949.88 Please refer to the payment schedule for prices to be invoiced yearly in advance. Print Date 10/09/2007 Page I / 8 _ 2 {y k 11174 Support Account Detail i n v s n l Special Terms and Conditions No: DIRBUSOP Your PO Reference: CCRN Number: 0324378703 Equipment Address: BRAZOS COUNTY DEPT OF IT 202 E 27th St Ste 102 Bryan TX 77803 -3980 Support Account Reference: BRAZOSDOINTOV HP Reference Number: 41745757 Software Update Address: BRAZOS COUNTY DEPT OF IT 202 E 27th St Ste 102 Bryan TX 77803 -3980 Hardware Contact: Software Contact: A. LEE A. LEE Tel: (979)361 -4310 Tel: (979)361 -4310 Fax: Fax: The quoted prices are valid for 90 days from: 08/03/2007 Coverage from: 11/01/2007 to: 10/31/2008 Service Agreement ID: 1032 4378 7007 For Support, please call: 800 - 633 -3600 Product No. Description Serial No. Coverage Period Qty Price/US[ from: to: Comment: Master Agreement # DIR -BUSOP -178 terms and conditions apply. DIR- BUSUP -1 ix to be mcluaea on rU. HA107AC HP Software 24x7 Support * ** Software Support * ** Printed on: 10/09/2007 Page: 2 / 8 For more information on the format of this document visit www.hp.com/go /hpsdoes OA HP Software Technical Unlimited Support SW Technical Support SW Electronic Support 24 Hrs Std Office Days 24 Hrs Day 6 24 Hrs Day 7 Holidays Covered Standard Response B6957BA HP Data Prot 61 -250 Slots Library LTU 1 88.93 B6960BA OV Omniback 4.x all media & manuals 1 0.00 B6953AA HP Data Prot One Dry UNIX/NAS /SAN LTU 2 92.30 B6951AA HP Data Prot Start Pk for HP -UX DVD LTU 2 105.72 B6963AA HP Data Prot Windows/Netware /Linux LTU 4 36.92 B6961AA HP Data Prot Start Pk Windows DVD & LTU 4 47.00 HP Software Updates Service License to Use & SW Updates SW Updates on CD Doc Updates on Paper B6957BA HP Data Prot 61 -250 Slots Library LTU 1 58.73 B6960BA OV Omniback 4.x all media & manuals 1 0.00 B6953AA HP Data Prot One Dry UNIX/NAS /SAN LTU 2 62.10 Printed on: 10/09/2007 Page: 2 / 8 For more information on the format of this document visit www.hp.com/go /hpsdoes OA Special Terms and Conditions No: DIRBUSOP Your PO Reference: CCRN Number: 0324378703 V00 i nr•n1 Product No. Description Serial No. Coverage Period Qty Price/USD from: to: B6951AA HP Data Prot Start Pk for HP -UX DVD LTU B6963AA HP Data Prot Windows/Netware /Linux LTU B6961AA HP Data Prot Start Pk Windows DVD & LTU Discounts Multi -Year Hdr Disc% -8% SW Spec Neg DiscHdr% -5% Pre Payment HdrDisc% 4% Summary of Charges Software Support -Labor Software Support -Labor Tax TX Software Support- Materials Software Support- Materials Tax TX TOTAL INCLUDING TAX Taxes have been added at current rate, however, tax rates will be those in effect at the time of invoicing. Total price includes all additions, deletions, warranties, discounts and adjustments if applicable. 2 4 4 70.48 23.52 30.24 58.72 - 33.74- 25.60- 370.87 0.00 245.07 0.00 615.94 Please refer to the payment schedule for prices to be invoiced yearly in advance. Printed on: 10/09/2007 Page: 3 / 6 For more information on the format of this document visit www.hp.com /go/hpsdocs Ind Support Account Detail Special Terms and Conditions No: DIRBUSOP Your PO Reference: CCRN Number: 0326290373 Equipment Address: BRAZOS COUNTY DEPT OF IT 202 E 27th St Ste 102 Bryan TX 77803 -3980 Hardware Contact: A. LEE Tel: (979)361 -4310 Fax: The quoted prices are valid for 90 days from: 08/03/2007 Coverage from: 11/01/2007 to: 10/31/2008 Support Account Reference: BRAZOSDOIRP5430 HP Reference Number: 41745759 Software Update Address: BRAZOS COUNTY DEPT OF IT 202 E 27th St Ste 102 Bryan TX 77803 -3980 Software Contact: A. LEE Tel: (979)361 -4310 Fax: Service Agreement ID: 1032 6290 3743 For Support, please call: 800 - 633 -3600 UP�0 1 n v. n I Product No. Description Serial No. Coverage Period Qty Price/USD from: to: HA109AC HP Support Plus Service * ** Hardware Support * ** HP Hardware Maintenance Onsite Support Printed on: 10/092007 - - Page: 4 / 6 For more information on the format of this document visit www.hp.com/go/hpsdocs Hardware Problem Diagnosis Onsite Support Parts and Material provided 4 Hr Onsite Response 13 Hrs Std Office Days Travel Zone 3 A6797B HP server rp5430 Enterprise Solution USE4327N7N 1 154.98 A6797B HP server rp5430 Enterprise Solution USE4327N7P 1 154.98 A6889A HP server rp2430 I -way 650MHz Solution USE4327N7S 1 36.21 A6890A HP server rp2470 Solution USE4327N7R 1 55.77 A6152A PA8700+ 875MHz CPU for HP server rp54X0 6F20320016 1 51.42 A6152A PA8700+ 875MHz CPU for HP server rp54X0 61720320017 1 51.42 A6152A PA8700+ 875MHz CPU for HP server rp54X0 61720320011 1 51.42 A6152A PA8700+ 875MHz CPU for HP server rp54X0 6F20320015 1 51.42 A6696B Embedded 1/0 for HP server rp54X0 system 1 0.00 A6696B Embedded 1/0 for HP server rp54X0 system 1 0.00 A6799A Processor Support Module for PA8700 CPU 6303061679 1 0.00 A6799A Processor Support Module for PA8700 CPU 6303060933 1 0.00 A5798A 1024MB High Density SyncDRAM Mem Module 6EO4249469 1 0.00 A5798A 1024MB High Density SyncDRAM Mem Module 6EO4249388 1 0.00 A5798A 1024MB High Density SyncDRAM Mem Module 6EO4249087 1 0.00 A5798A 1024MB High Density SyncDRAM Mem Module 6EO4249261 1 0.00 A5798A 1024MB High Density SyncDRAM Mem Module 6EO4249437 1 0.00 A5798A 1024MB High Density SyncDRAM Mem Module 6EO4249554 1 0.00 A6155A HP srvr rp5430 & rp5470 memory extender 6EO4196045 1 0.00 Printed on: 10/092007 - - Page: 4 / 6 For more information on the format of this document visit www.hp.com/go/hpsdocs Special Terms and Conditions No: DIRBUSOP Your PO Reference: CCRN Number: 0326290373 [4p]® I n v 0 A l Product No. Description Serial No. Coverage Period Qty Price/USD from: to: A6155A HP srvr rp5430 & rp5470 memory extender 6EO4229634 I 0.00 A6846A 36GB 15K HotPlug Ultra320 disk, rp54XO SG3HXOTBT7 l 0.00 A6846A 36GB 15K HotPlug Ultra320 disk, rp54XO SG3HXONINR 1 0.00 A6846A 36GB 15K HotPlug Ultra320 disk, rp54XO SG3HXOTJ6B 1 0.00 A6846A 36GB 15K HotPlug Ultra320 disk, rp54XO SG3HXOVC2J 1 0.00 A5557A DVD ROM Device for HP Svr rp54XO systems JPP 1120589 1 0.00 A5557A DVD ROM Device for HP Svr rp54XO systems JPP 1120583 1 0.00 A6795A PCI 2GB Fibre Channel Adapter 6A00059597 1 0.00 A6795A PCI 2GB Fibre Channel Adapter 6A00059574 1 0.00 A6795A PCI 2GB Fibre Channel Adapter 6A00059776 1 0.00 A6795A PCI 2GB Fibre Channel Adapter 6A00059954 1 0.00 A5230A PCI 10 /10OBase -T LAN Adptr SNAC123UK5 1 0.00 A5230A PCI 10 /10013ase -T LAN Adptr SNAC123UER 1 0.00 A5230A PCI 10 /10013ase -T LAN Adptr SNAC123TCK 1 0.00 A5230A PCI 10/ 1 0013ase-T LAN Adptr SNAC123TDE 1 0.00 A6825A PCI I00013ase -T Gigabit Ethernet Adpt HYLR4CD774 1 0.00 A6825A PCI I000Base -T Gigabit Ethernet Adpt HYLR4CD779 1 0.00 A6825A PCI I000Base -T Gigabit Ethernet Adpt HYLR4CD79C 1 0.00 A6825A PCI I00013ase -T Gigabit Ethernet Adpt HYLR4CD79B 1 0.00 A5527A HotSwap Power Supply, Redundant System 1 0.00 A5527A HotSwap Power Supply, Redundant System 1 0.00 A5556A Field Rackmount Kit - slides rx5670 rp54x 1 1 0.00 A5556A Field Rackmount Kit - slides rx5670 rp54x1 1 0.00 360519-1321 ProLiant DL 145 1800 1 2G ALL EA02MNM23C 1 11.59 360519-1321 ProLiant DL 145 1800 1 2G ALL EA03MNM23C l 11.59 331196 -1322 MSL6060 2- drvLTOFibreRM ALL 3G37LRT6BWW7 1 234.65 331196-1322 MSL6060 2- drvLTOFibreRM ALL 3G36LRT1SVNH 1 234.65 189715 -002 SANworks Mgmt App US D325FK34HO48 1 94.88 356819 -B21 DL585ROI 01.8 2P ALL EA02MLK23C 1 79.66 Discounts Multi -Year Hdr Disc% -8% 140.80 - HW Spec Neg DiscHdr%o -18% 291.46 - Pre Payment HdrDisc% 4% 53.10- * ** Software Support * ** Please refer to the payment schedule for prices to be invoiced yearly in advance. Printed on: 10 /0912007 Page:5 / 8 For more Information on the format of this document visit www.hp.com/go /hpsdocs . _. �._, HP Software Technical Unlimited Support SW Technical Support SW Electronic Support 13 Hrs Std Office Days Standard Response A679713 HP server rp5430 Enterprise Solution USE4327N7N 1 14.27 A6797B HP server rp5430 Enterprise Solution USE4327N7P 1 14.27 A6889A HP server rp2430 1 -way 650MHz Solution USE4327N7S 1 10.07 A6890A HP server rp2470 Solution USE4327N7R I 15.95 Please refer to the payment schedule for prices to be invoiced yearly in advance. Printed on: 10 /0912007 Page:5 / 8 For more Information on the format of this document visit www.hp.com/go /hpsdocs . _. �._, Special Terms and Conditions No: DIRBUSOP Your PO Reference: CCRN Number: 0326290373 IM i n V• n t Product No. Description Serial No. Coverage Period Qty Price/USD from: to: A6152A PA8700+ 875MHz CPU for HP server rp54X0 6F20320016 l 10.07 A6152A PA8700+ 875MHz CPU for HP server rp54X0 6F20320017 l 10.07 A6152A PA8700+ 875MHz CPU for HP server rp54X0 61`20320011 1 10.07 A6152A PA8700+ 875MHz CPU for HP server rp54X0 61720320015 1 10.07 A6795A PCI 2GB Fibre Channel Adapter 6A00059597 1 0.00 A6795A PCI 2GB Fibre Channel Adapter 6A00059574 1 0.00 A6795A PCI 2GB Fibre Channel Adapter 6A00059776 1 0.00 A6795A PCI 2GB Fibre Channel Adapter 6A00059954 1 0.00 B9091AC HP -UX HP9000 EOE w/o Sys PCL LTU 61`20320016 4 30.52 189715-002 SANworks Mgmt App US D325FK34HO48 1 5.30 A6152A Please note HP can no longer support this item from: 12/31/2008 6F20320011 Discounts Multi -Year Hdr Disc% -8% 15.91 - SW Spec Neg DiscHdr% -5% 14.64 - Pre Payment HdrDisc% 4% 11.33- 'lease refer to the payment schedule for prices to be invoiced yearly in advance. Printed on: 10/09/2007 Page: 6 / 8 For more information on the format of this document visit www.hp.com /go /hpsdocs �_ ►opt �1v1 *�� ll�% HP Software Updates Service License to Use & SW Updates SW Updates on CD Doc Updates on CD A6797B HP server rp5430 Enterprise Solution USE4327N7N 1 13.42 A6797B HP server rp5430 Enterprise Solution USE4327N7P 1 13.42 A6889A HP server rp2430 1 -way 650MHz Solution USE4327N7S 1 10.07 A6890A HP server rp2470 Solution USE4327N7R 1 15.10 A6152A PA8700+ 875MHz CPU for HP server rp54X0 61`20320016 1 9.23 A6152A PA8700+ 875MHz CPU for HP server rp54X0 6F20320017 I 9.23 A6152A PA8700+ 875MHz CPU for HP server rp54X0 6F20320011 1 9.23 A6152A PA8700+ 875MHz CPU for HP server rp54X0 61720320015 1 9.23 A6795A PCI 2GB Fibre Channel Adapter 6A00059597 1 0.00 A6795A PCI 2GB Fibre Channel Adapter 6A00059574 1 0.00 A6795A PCI 2GB Fibre Channel Adapter 6A00059776 1 0.00 A6795A PCI 2GB Fibre Channel Adapter 6A00059954 1 0.00 A5230A PCI 10 /10013ase -T LAN Adptr SNAC123UK5 1 0.00 A5230A PCI 10 /10013ase -T LAN Adptr SNAC123UER 1 0.00 A5230A PCI 10 /10013ase -T LAN Adptr SNAC123TCK 1 0.00 A5230A PCI 10 /10013ase -T LAN Adptr SNAC123TDE 1 0.00 A6825A PCI 1000Base -T Gigabit Ethernet Adpt HYLR4CD774 1 0.00 A6825A PCI I000Base -T Gigabit Ethernet Adpt HYLR4CD779 1 0.00 A6825A PCI I000Base -T Gigabit Ethernet Adpt HYLR4CD79C 1 0.00 A6825A PCI 100013ase -T Gigabit Ethernet Adpt HYLR4CD79B 1 0.00 B9091 AC HP -UX HP9000 EOE w/o Sys PCL LTU 4 52.32 B7993AA HP -UX I Ii v HP9000 EOE Media 2 0.00 B7993AA #ABA HP -UX Ent. OE Svr Media, U.S. local 2 0.00 Discounts Multi -Year Hdr Disc% -8% 15.91 - SW Spec Neg DiscHdr% -5% 14.64 - Pre Payment HdrDisc% 4% 11.33- 'lease refer to the payment schedule for prices to be invoiced yearly in advance. Printed on: 10/09/2007 Page: 6 / 8 For more information on the format of this document visit www.hp.com /go /hpsdocs �_ ►opt �1v1 *�� ll�% Special Terms and Conditions No: DIRBUSOP 1 e " ° e' Your PO Reference: CCRN Number: 0326290373 Product No. Description Serial No. Coverage Period Qty Price/USD from: to: Summary of Charges Hardware Support 1,274.64 Hardware Support Tax TX 0.00 Software Support-Labor 130.66 Software Support-Labor Tax TX 0.00 Software Support- Materials 141.25 Software Support- Materials Tax TX 0.00 TOTAL INCLUDING TAX 1,546.55 Taxes have been added at current rate, however, tax rates will be those in effect at the time of invoicing Total price includes all additions, deletions, warranties, discounts and adjustments if applicable. Please refer to the Davment schedule for prices to be invoiced yearly in advance. Printed on: 10/09/2007 Page: 7 / 8 For more information on the format of this document visit www.hp.com /go/hpsdocs ,„�� b n C d b ^t d m A O N O 0 ro m as A 00 00 a; 10 g ° ...., -7 C7 C T A \.•+ A A � o O f11 A � c ° o •. w N w A O OR N O O J T O w+ O W N O O A �D a C O �h O O N O O J o 9 x n° O O � A o io a e 7. � A X O cr 0 A) Cl. CD a 0 o CD fD ;n o n• a; 10 g ° ...., -7 C7 C T A \.•+ A A � o O f11 A � c ° o •. w N w A O OR N O O J T O w+ O W N O O A �D a C O �h O O N O O J I l BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2007 -2008 BUDGET YEAR NO. 07/08-3.7 On this the 16`h day of October 2007 at a regular meeting of the Commissioners' Court, the following members were present: Randy Sims, County Judge, Presiding Lloyd Wassermann, Commissioner, Precinct 1 E. Duane Peters, Commissioner, Precinct 2 G. Kenny Mallard, Commissioner, Precinct 3 A b; h t Carey Cauley, Jr., Commissioner, Precinct 4 Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 16 October 2007 the Court heard and approved a budget amendment for the 2007 -2008 budget year for Brazos County, Texas; and WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 11 September 2007, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 16`h day of October 2007. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer County Budget Officer Commissioners' Court Minutes tIDA fz i�a BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 07/08 - 3.7 i nm w2nm FD 1900 DIV 50000100 50000100 50000100 50000100 50000100 ACCT 51620000 53100000 53200000 53800000 61130000 PROJ DR/CR DR DR DR DR CR ACCOUNT NAME Overtime Social Security Retirement Worker's Comp Contingency Increase 7,500.00 1,000.00 1,000.00 500.00 Decrease 10,000.00 1900 1900 1900 1900 County Records Management Fund - To move funds to allow for the use of the funds by the District Attorney for scanning. Prepared By: ifj Date: 10/12/2007