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2007-08-21-6:00PM-REGULAR
i D P 4:28 Y OF $ BRAZOS COUNTY Qiv BRYAN, TEXAS -� NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON 21 AUGUST 2007 AT 6:00 P.M. IN ROOM 102 OF THE BRAZOS CENTER, 3232 BRIARCREST DRIVE, BRYAN, TEXAS. 1. Invocation and Pledge of Allegiance — Commissioner Wassermann. 2. Call for citizen's input and/or concerns. 3. Presentation by Mark Smith with the City of College Station and Kevin Balke with Texas Transportation Institute on Regional Concept Transportation Operations for the Brazos Valley. 4. Presentation of the Proposed Budget for Fiscal Year 2008. Consider and take action on agenda items 5 — 30: 5. Budget Amendment 06/07 -41.1 thru 06/07 -41.6. 6. Personnel Change of Status. 7. Payment of Claims. 8. Establish the date and time for a Public Hearing on the Proposed Budget for Fiscal Year 2008. 9. Proposal to Increase Tax Revenues. Office of the County Judge • 300 East 26" St. • Suite 114 • Bryan, Texas 77803 • Fax: (979) 361 -4503 Commissioners Court Agenda 21 August 2007 Page 2 10. Establish the date and time for two Public Hearings for a Tax Increase. 11. Setting of Sheriff and Constable fees, effective 1 January 2008 in accordance with §118.131(d) of the Local Government Code and to remain in effect until further ordered by the Commissioners Court. 12. Revised budget for the Title IV -E Legal Services contract for Fiscal Year 2008. 13. Adoption of a reimbursement rate for people who report for jury service in grand and petit jury selections in accordance with S.B. 560, with options for the donation of juror reimbursements in accordance with H.B. 1204. 14. Appointment of Phillip W. Knight as a non -paid deputy in the Pct. 2 Constable's Office. 15. Tax Refund Applications for the following: a. Candlebrook Investments, Inc b. Michael & Sheila Feist c. Audrey J. Hosey d. Shannon & Mindy Junek e. William F. Meads III & Joyce f. Douglas & Melinda Noto g. Jean Sanders h. Robert W. & Dorothy Siegert, Jr. i. Edwina M. Stratta 16. Permission to advertise Bid 2007 -046, Brazos County Landscape Maintenance. 17. Permission to advertise Bid 2007 -047, Uniforms for the Sheriff's Office. 18. Permission to advertise Bid 2007 -048, Oil Changes. 19. Capital Requisition 00015187 to Napa Auto Parts for the purchase of a vehicle lift for the Road & Bridge Department. 20. Permission to accept the following property awarded to the Sheriff's Office in the JP Pct. 2.1 Court, to be sold at public auction: a. 10 gallon air compressor b. camper shell c. pallet of copper wire 21. Consulting agreement with Ben Sanford & Associated, Inc. increasing the telecommunication consultation costs in the amount of $19,450.00. 22. Renewal of the Annual Contract for janitorial services with Howell Services for the Justice of the Peace and Constable, Pct. 3 and the Justice of the Peace, Pct. 2.2. Contract term is 10/01/07 through 9/30/08. 23. Interlocal Agreement with the Cities of Bryan and College Station for the 2007 Byrne Justice Assistance Grant (JAG) Program award. Commissioners Court Agenda 21 August 2007 Page 3 24. Appointment of Ryan Butler Kelly as a non -paid deputy in the Pct. 1 Constable's Office. 25. Wickson Creek Special Utility District's cost estimate of $3,500.00 to relocate one 6- inch valve and approximately 200 ft. of 6 -inch waterline in the right of way of Old Reliance Road to accommodate a road widening project. Site is located in Precinct 2. 26. Request from Wickson Creek Special Utility District to construct a road bore for water line installations in the right of way of Frieda Lane approximately 1,200 ft. from its intersection with Dilly Shaw Tap Road. Site is located in Precinct 2. 27. Final Plat of lot 16A, block 8 of Indian Lakes Subdivision Phase Five (being an amended plat, lots 16 and 17, block 8); 3.67 acres, J. M. Barrera survey, A -69; (volume 6055, page 257, official records of Brazos County), Brazos County, Texas. Site is located in Precinct 1. 28. Purchase of an 18,000 lb. lift at the budgeted cost of $13,300.00 for the Road & Bridge shop. 29. Acceptance of a Special Warranty Deed from JAW Irrevocable Trust for improvements to Morgan Road located in Precinct 2. 30. Payment authorization in the amount of $280.00 from the District Attorney's Office to Central Texas Mental Health for expert witness testimony. Originally no charges were to be assessed so a purchase order was not obtained in advance, but delays resulted in unexpected charges. 31. Announcement of interest items and possible future agenda topics. 32. Call for citizen input and/or concerns. 33. Agency / Board / Committee reports by Court members. 34. Adjourn The Brazos County Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two business days before the meeting. To make arrangements, call (979) 361 -4102. q g a r _ COMMISSIONERS' COURT REGULAR MEETING AUGUST 21, 2007 A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos Center 3232 Briarcrest Drive, in Bryan, Brazos County, Texas, beginning at 6:00 p.m. on Tuesday, August 21, 2007 with the following members of the Court present: Randy Sims, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Duane Peters, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheet contains the names of the citizens and officials that were in attendance. Commissioner Wassermann gave the invocation and led the pledge of allegiance. There was no citizen input /and or concerns. The first matter before the court was the presentation by Mark Smith with the City of College Station and Kevin Balke with Texas Transportation Institute on Regional Concept Transportation Operations for the Brazos Valley. Mr. Smith was not able to attend so Mr. Balke spoke on the growth of Brazos County in that it is the fastest growing county in the Vol a g Page +a Commissioners Court meeting August 21, 2007 2 State of Texas and the plans for handling transportation issues. The next matter before the Court was the presentation of the proposed budget for fiscal year 2008. The County Judge presented the budget and informed those in attendance that it could be viewed on the website and in the County Clerk's office. The Court next considered Budget Amendment #06/07 -41.1 through 41.6, which would reallocate funds for Justice of the Peace, Precinct 2, Place 2, Juvenile Title IV -E, Brazos Center; transfer funds from Contingency to Commissioners Court, Sheriff's Office; and transfer funds from various departments to the Capital Improvement Fund. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached. The Court proceeded to consider the change of status of employees as submitted on the attached Personnel Action Requests. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the change of status as submitted. The Court next considered the following Claims as submitted by the County Treasurer for payment: q S Vol Page3 Commissioners Court meeting August 21, 2007 7040453 through 7040740 3 On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to approve the Claims as submitted. The next matter before the Court was setting of a date and time for a Public Hearing on the proposed budget for fiscal year 2008. On motion by the County Judge, seconded by Commissioner Cauley, the Court voted unanimously to set the Public Hearing on the proposed budget at 10:00 a.m. on Tuesday, September 4, 2007 in the Commissioners Courtroom. The Court next considered a proposal to increase tax revenues. The proposed tax rate is $.465 per $100 dollar valuation. On motion by Commissioner Mallard, seconded by Commissioner Cauley, the Court voted unanimously to increase tax rate to $.465 per $100 dollar valuation. The next matter before the Court was the establishment of a date and time for two Public Hearings for a Tax Increase. On motion by the County Judge, seconded by Commissioner Cauley, the Court voted unanimously to hold the hearings to increase taxes at 2:00 p.m. on September 4, 2007 in the Commissioners Courtroom and at 2:00 p.m. on September 7, 2007 also in the Commissioners Courtroom. The next matter before the Court was the setting of the Vol a S Page 44 Commissioners Court meeting August 21, 2007 4 2008 Sheriff's and Constables' Fees. Section 118,131 of Local Government Code, authorizes the Commissioners' Court of each County to set reasonable fees to be charged for certain services by the Office of Sheriff and Constable. On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to establish the 2008 fees to recoup the costs to Brazos County for these services. A copy of the established fees is attached. The fees become effective January 1, 2008, and to remain in effect until further orders of the Court. The Court next considered the revised budget for the Title IV -E Legal Services Contract for fiscal year 2008. This is for supplemental foster care maintenance costs. Brazos County will receive $187,340.42 in reimbursements. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the revised budget. A copy is attached. The next matter before the Court was consideration of a proposed rate of reimbursement for people who report for jury service in grand and petit jury selections in accordance with S.B. 560, with options for the donation of juror reimbursements in accordance with H.B. 1204. The District Clerk proposed that the County pay $10 cash to those who show up for jury duty. Vol q W Page Commissioners Court meeting August 21, 2007 5 This saves the County $3.00 over the cost of writing a check. The County Judge stated that he was not in favor of the $10.00 cash payment. The County Judge said that the state mandates $6.00 and he wants to set the amount at $6.00. Commissioner Peters stated that he agreed with the District Clerk in wanting to make the $10 cash payment. Commissioner Cauley said that if the County is saving $3.00 by paying cash, then paying $10 is less confusion. Commissioner Wassermann wanted to know what was the difference between the $10 cost over the $6 cost. The $10 cost would be anywhere from $140,000 to $145,00 with a difference of about $15,000. Commissioner Mallard then moved to pay those who appear on the first day of jury service $6.00. Those who are chosen for jury duty will be paid $40 per day there after. The County Judge seconded the motion. And it carried unanimously. Commissioner Mallard then amended his motion to add to the payment authorization form an option to donate payment for jury duty to Scottie's House. The County Judge seconded the motion and it carried unanimously. The next matter before the Court was consideration of a request from Constable, Precinct 2 for approval of the appointment of an individual as non paid deputy in Precinct 2. Constable Lampo asked that this request be withdrawn. The next matter for consideration was approval of tax Vol 9g Page 4�p Commissioners Court meeting August 21, 2007 6 refund applications from the following individuals and /or companies: a) Candlebrook Investments, Inc., Over Payment $229.32 b) Michael & Sheila Feist, Over Payment $68.59 c) Audrey J. Hosey, over payment $141.05 d) Shannon & Mindy Junek, Over payment $18.09 e) William F. Meads III & Joyce, Over payment $634.25 f) Douglas & Melinda Noto, Over payment $308.39 g) Jean Sanders, Over payment $251.69 h) Robert W. & Dorothy Siegert, Jr., Over payment $82.46 i) Edwina M. Stratta, Over payment $45.00 On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the tax refund applications. The next matter for consideration was approval for the Purchasing Agent to advertise Bid 2007 -046, Brazos County Landscape Maintenance. On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to authorize the Purchasing Agent to advertise for bids for Landscape Maintenance. The next matter for consideration was approval for the Purchasing Agent to advertise Bid 2007 -047, Uniforms for the Sheriff's Department. On motion by Commissioner Cauley, seconded by Commissioner Mallard, the Court voted unanimously to authorize the Purchasing Agent to advertise for bids for uniforms. The next matter for consideration was approval for the Vol a9 Page 4:2 Commissioners Court meeting August 21, 2007 7 Purchasing Agent to advertise Bid 2007 -048, Oil Changes. On motion by Commissioner Wassermann, seconded by Commissioner Peters, the Court voted unanimously to authorize the Purchasing Agent to advertise for bids for oil changes. The Court next considered requisition #00015187 to Napa Auto Parts in the amount of $13,300.00 for the purchase of a Challenger Vehicle Lift for the Road & Bridge Department. On motion by Commissioner Wassermann, seconded by Commissioner Peters, the Court voted unanimously to approve the requisition. The next matter before the Court was consideration of the acceptance of property awarded to the Sheriff's Office in Justice of the Peace, Precinct 2, Place 1 Court and to sell it at public auction. The items are as follows: a. 10 gallon air compressor b. Camper shell C. Pallet of copper wire. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to accept the property awarded to the Sheriff's Office and ordered it sold at public auction. The Court proceeded to consider and Agreement between Ben Sanford and Brazos County increasing telecommunications consultation costs in the amount of $19,450. On motion by Vol q Page 49 Commissioners Court meeting August 21, 2007 8 Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the agreement. A copy is attached. The Court next considered exercising the option to renew the annual contract for janitorial services with Howell Services. Howell Services provides janitorial services for the office of Justice of the Peace, Precinct 3, Constable, Precinct 3 and Justice of the Peace, Precinct 2 Place 2. Howell Services has agreed to provide the services with no increase in price. On motion by Commissioner Mallard, seconded by Commissioner Wassermann, the Court voted unanimously to approve the renewal of contract with Howell Services. A copy of the renewal acceptance is attached. The next matter for the Court's consideration was an Interlocal Agreement between Brazos County and the Cities of Bryan and College Station to participate in the Byrne Justice Assistance Grant (JAG) to establish and further Mobile Data and Digital in Car Video programs. This year the Sheriff's Office will receive $30,219.66 in grant funds. This is authorized by the Interlocal Cooperation Act, V.T.C.A. Government Code Chapter 791. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to enter into an Interlocal Agreement with the Cities of Bryan and College Vol q 9 Page _�9 Commissioners Court meeting August 21, 2007 9 Station to participate in the Byrne Justice Assistance Grant. A copy of the agreement is attached. The Court next considered a request from Constable Precinct 1, Archie Clark, to appoint Ryan Butler Kelly, as non - paid Deputy Constable. On motion by Commissioner Wassermann, seconded by Commissioner Peters, the Court voted unanimously to approve the request from Constable Clark to appoint Ryan Butler Kelly as non -paid Deputy Constable subject to appointment being within the allotted number of deputies. The Court next considered acceptance of the Wickson Creek Special Utility District's cost estimate of $3,500.00 to relocate one, 6 inch valve and approximately 200 feet of 6 inch waterline in the right -of -way of Old Reliance Road to accommodate a road widening project in Precinct 2. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to accept the Wickson Creek Special Utility District's cost estimate of $3,500.00 for relocation of one, 6 inch valve and approximately 200 feet of 6 inch waterline. The Court next considered the request from Wickson Creek Special Utility District to construct a road bore for waterline installation in the right -of -way of Frieda Lane approximately 1,200 feet from its intersections with Dilly Shaw Tap Road Vol a 8' Page 50 Commissioners Court meeting August 21, 2007 10 located in Precinct 2. The County Engineer stated that all appeared to be in order and recommended approval. On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to approve the request from Wickson Creek Special Utility District and authorized the installation. A copy of the request is attached hereto. The Court next considered approval of the Final Plat of Lot 16A, Block 8 of Indian Lakes Subdivision Phase Five (being an Amending Plat of Lots 16 and 17, Block 8); 3.67 Acres in Precinct 1. Richard Vance, County Engineer, stated that he had reviewed the plat and everything appeared to be in order. On motion by Commissioner Wassermann, seconded by Commissioner Peters, the Court voted unanimously to approve the final plat of Lot 16A, Block 8 of Indian Lakes Subdivision Phase Five (being an Amending Plat of Lots 16 and 17, Block 8) ; 3.67 Acres as submitted. The next matter before the Court was consideration of the purchase of an 18,000 lb lift at the budgeted cost of $13,300.00 for the Road & Bridge Department Shop. On motion by Commissioner Mallard, seconded by Commissioner Cauley, the Court voted unanimously to approve the purchase. The Court next considered acceptance of a Special Warranty Deed for right -of -way on Morgan Road in Precinct 2. Vol R � Page 51 Commissioners Court meeting August 21, 2007 11 On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to authorize the County Judge to accept on behalf of Brazos County a Special Warranty Deed from the JAW Irrevocable Trust for the expansion and improvements to Morgan Road. The next matter before the Court was consideration of a payment authorization to Central Texas Mental Health in the amount of $280.00. This was for the testimony of an expert witness. No purchase order was obtained. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the payment authorization. Under announcement of interest items and possible future agenda topics the following spoke: Commissioner Mallard a) Reminded everyone of a meeting next Tuesday at 6:00 p.m. at the Brazos Center. Madison Marshal, City of Bryan a) Discussed the acquisition of lots made available due to the lack of payment of back taxes. Community Development would make them available to builders at cost plus $1,000. Commissioner Mallard a) Mentioned that the County is currently giving those lots to Habitat and hopes that the City of Bryan program Vol q � Page -450-- Commissioners Court meeting August 21, 2007 12 does not jeopardize the County's program. There was no citizen input and /or concerns. Under Agency /Board /Committee reports by Court members, the following spoke: Commissioner Peters a) The first event was held at the Exposition Center. There was a good showing and they received many favorable comments. There will be another event in September. Commissioner Wassermann a) The IGC discussed the need for a different quorum in the event someone is sick. There being no further business to come before the Court, the meeting was adjourned. Vol C $ Page 63 The foregoing minutes of the Commissioners Court meeting held August 21, 2007 have been examined and are approved in open Court this the &-/— day of &VC&,&,,"' , 2007 in Bryan, Brazos County,,Texas. Randy Sim County Adge Duane Peters Commissioner, Precinct 2 CQ6:�e-nt Carey Cauley, Jr. Commissioner, Precinct 4 Attest: A a en McQueen County Clerk Vol q8 Page 6` yLJ _ Lloyd Vassermann Commissioner, Precinct 1 Kenny Mal rd Commissioner, Precin t 3 1) 9 or BRAZOS COUNTY COMMISSIONER'S COURT DAY OF ,200'7 A=M/PM, Name (PLEASE PRINT) Lu ��� PA N&Q-- L I tv C�UVJJYIA J, A�/ Steve Organization (PLEASE PRINT) 4*rAlt 73t: ds Cb Lu a05, &3(ty,66- / 7 497k .0 BRAZOS COUNTY COMMISSIONER'S COURT DAY OF Av4"Q-d ) 20 —b'00 —AM/pMq, Name (PLEASE PRINT) Organization (PLEASE PRINT) <—Al Pg ) of BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2006 -2007 BUDGET YEAR NO. 06/07-41.1 thru 06/07 -41.6 On this the 21St day of August 2007 at a regular meeting of the Commissioners' Court, the following members were present: Randy Sims, County Judge, Presiding Lloyd Wassermann, Commissioner, Precinct 1 E. Duane Peters, Commissioner, Precinct 2 G. Kenny Mallard, Commissioner, Precinct 3 Carey Cauley, Jr., Commissioner, Precinct 4 Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 21 August 2007 the Court heard and approved a budget amendment for the 2006 -2007 budget year for Brazos County, Texas; and WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 12 September 2006, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 21St day of August 2007. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. :A Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes VLa9P E5� BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 06/07 - 41.1 8/21/2007 (g_..g ACCOUNT NAME 1 11 11 11 • 1111 -� Icontingency 11 11 1 11 111 11© •1111 �' • - •• ::11 11- 1 11 111 11 11111 �' • • 1 11- 1 11 111 11 :11111 �' • • • Commissioners' Court: mr- (g_..g BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 06/07 - 41.2 8/21/2007 FD DIV I ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 110015001 61130000 1 CR lContingency 20,000.00 0100 280001001 65350000 1 DR I Gasoline 20,000.001 1 Sheriffs Department: To move funds from the County's Contingency to cover the Department's gasoline expensed Ito the end of the fiscal year. I I __ Prepared By: fd Approved By:"` Date: 8/15/2007 Dater gv �g , ^ 5� BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 06/07 - 41.3 R /21 /2007 10 �AKN�mwlll( Aoo raved �: ACCOUNT NAME m O *i I` of l WHO 1111 • - I Copier Maintenance fill; :1 off 111IT-317-1 . , 8 ,.. Aoo raved �: f O *i I` 8 ,.. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 06/07 - 41.4 8/21/2007 FD DIV ACCT PROJ DR/CRI ACCOUNT NAME Increase Decrease 2500 30210000 65950000 CR Vehicle Maintenance 255.00 2500 30210000 80890000 DR Vehicles 255.00 4500 630005001 67890000 CR Vehicle Equipment 6,578.26 4500 63000500 80890000 DR Vehicles 6,578.26 0100 28000100 67890000 CR Vehicle Equipment 863.82 0100 30101100 65950000 CR Vehicle Maintenance 230.00 0100 30201100 65950000 CR Vehicle Maintenance 354.00 0100 30301100 65950000 CR Vehicle Maintenance 64.67 0100 30401100 67890000 CR Vehicle Equipment 759.51 0100 91110000 DR Transfer to Capital Improvemeni 2,272.00 4500 49028000 CR Transfer from General Fund 2,272.00 4500 80890000 DR Vehicles 2,272.00 Capital Projects - Commissioners' Court: To move funds from various departments to the Capital Improvement Fund so that the add -on expenditures to the new vehicles will be properly accounted for. Ap� -, BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 06/07 - 41.5 8/21/2007 i� �.r�Wrvi BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 06/07 - 41.6 R/21/2607 ®' " • ACCOUNT NAME . Fail tire I ' -_ W313.11111ioll ism Brazos Center: PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: August 21, 2007 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To District Attorney Juvenile Services SO /Jail Ponzio, Kristie Swearingen, Windy Ufer, Lauren Budgetary Change Budgetary Change Resignation Eichinger, Larry Promotion Manning, Jeffrey Promotion Davis, A'Lisha Resignation Rudd, Torri New Hire Approved in Commissioners' Court: August 2] County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) BRAZOS COUNTY BRYAN,TEXAS Whereas, Subchapter F, 118, 131 of Local Government Code, authorizes the Commissioners' Court of each County to set reasonable fees to be charged for certain services by the office of Sheriff and Constable; and Whereas, the Brazos County Commissioners' Court has determined the fees listed below are required to recoup the costs to Brazos County for the services. Therefore, the Commissioners' Court is of the opinion that the following fees are reasonable and should be established for these services in Brazos County effective January 1, 2008, and to remain in effect until further ordered by the Court. These fees will be for the District Courts County Courts Justice of the Peace Courts and Small Claims Courts. NOTICES: SUBPOENAS SUMMONS WRIT OF ATTACHMENT WRIT OF GARNISHMENT WRIT OF SEQUESTRATION ORDER OF SALE WRIT OF POSSESSION FORCIBLE DETAINER SERVICE FEES: SMALL CLAIMS CITATION JUSTICE COURT CITATION ALL OTHER COURTS' CITATIONS OTHER SERVICE FEES: $60.00 $60.00 $100.00 $100.00 $100.00 $100.00 $100.00 (Plus $20/hr per deputy after 2hrs) $60.00 $60.00 $60.00 $60.00 ALL CITATIONS $60.00 ALL WRITS $100.00 (Unless fee mandated by State) POSTING OF PUBLIC NOTICE OF SALES $30.00 (Each Location) PRECEPTS $60.00 SHOW CAUSE $60.00 EXECUTING A DEED FOR REAL PROPERTY $60.00 EXECUTING A BILL OF SALE FOR REAL PROPERTY $60.00 RESTRAINING ORDER $100.00 DISTRESS WARRANT $100.00 TURNOVER ORDER WITH EXECUTION $100.00 COMMITMENT (FROM CIVIL SUITS) $100.00 CITATION/TEMPORARY PROTECTIVE ORDER $30.00 NOTICE OF APPLICATION/ PROTECTIVE ORDER $30.00 JUDGEMENT OF NISI $20.00 SERVICE COMMISSION FOR EXECUTIONS AND ORDER OF SALE: FOR ALL SUMS $04200 .............. ............................10% FOR ALL SUMS $ 200 -$ 1000 .......... .............................6% FOR ALL SUMS $ 1000 45000 ........ .............................3% FOR ALL SUMS $ 5000 - UP ........... .............................2% (NOT TO EXCEED $500) For the fast $200 a fee of 10% will be assessed, an additional 6o /u for the next $800, an additional 3% for the next $4,000 and an additional 2% for any amounts over $5,000. If the above sums are collected without sale, one -half (1/2) of the foregoing rates shall apply. �r Texas Dept of Protective Budget for Title IV -E County Contract Regulatory Services Summary Form 20301VE June 2007 Total Training $0.001 Total Supplemental Foster Care Maintenance 11111111111M $0.00 Grand Total (Includes Administration, Training and Maintenance)l $187,34 0.42 Signature & Date Printed Name 81 Title Contractor Certification lD 4 w t- > c 0 0 M N O d N C E � L � 0 LL V R L O U r C 7 O U W d I- L O d m >� N 0 0 a� m > m ai c I- m a9 H C O U 7 L U! C O L d v- d L d d a d 0 ., Texas Dept of Protective Budget for Title IV -E County Contract Form 20301ve and Regulatory Services June 2007 Administration A.2. Direct Personnel Fringe Benefits County., Brazos County Contract No. 23380017 Contract Period FY08 Type'; of Fringe Benefits Total FICA - 7.65% $10,673.59 139522/12 =11627 .0765 x 11627 x 12mos Workers Compensation - 0.21% $293.00 .0021 x 11627 x 12 Retirement - 11.8% $16,463.83 .118 x 11627 x 12 Medical & Life Insurance ($475 /mos /person) $17,100.00 475 x 100% x 12 = 5,700 5,700 x 3 persons Dental ($8 /mos /person) $288.00 8x100 %x12 =96 96x3 persons Total Direct Personnel Fringe Benefits $44,818.42 Note: Please refer to instructions. Texas Dept of Protective Budget for Title IV -E County Contract Form 20301ve and Regulatory Services June 2007 Administration A.6, Direct Other County: Brazos Count Contract No. 23380017 Contract Period FY08 'Other Costs ` s owt se r p "and Total Court Reporter Transcriptions Based on FY 2006 expenditure! $500.00 Citation of Publication Based on FY 2006 expenditures) $500.00 Conference & Seminar Fees $550.00 Publications (Based on library expenditures of 14,000 divided by 14 lawyers using resources ) $1,000.00 Commercial Copying of Records for Trial Discovery (Based on FY 2006 expenditures) $450.00 Total Direct Other Costs $3,000.00 Note: Please refer to instructions. (0q CONSULTING AGREEMENT THIS AGREEMENT, effective on the countersigned date below, is by and between Ben Sanford & Associates, Inc., hereinafter referred to as CONSULTANT, and Brazos County, hereinafter referred to as CLIENT. WITNESSETH WHEREAS, CLIENT is desirous of obtaining advice, counsel and assistance in the definition and solution of certain telecommunication problems it has now, or anticipates encountering in the future; and WHEREAS, CONSULTANT possesses the experience, expertise, familiarity with the industry and capacity to fulfill said need of CLIENT, and is willing to assist CLIENT as herein described for the fee set forth; NOW THEREFORE, for and in consideration of these premises, the mutual promises and covenants contained, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: CLIENT HEREBY engages CONSULTANT for the period of twenty -four (24) months to render the CLIENT such consulting services as are more particularly described in the attached 'Exhibit A ", which services CONSULTANT agrees to render to CLIENT on the terms and conditions set forth. II CLIENT AGREES to pay CONSULTANT, for said consulting services, a fee as enumerated in 'Exhibit B ". CLIENT shall authorize CONSULTANT to deal with applicable vendors by written Letter of Agency. III A CREDIT CHARGE of two percent (2 %) per month on the unpaid balance shall be charged to CLIENT on all invoices remaining unpaid for more than thirty (30) days, and all costs of collection, including reasonable attorney fees and expenses, shall be borne by the CLIENT in the event any invoices are not paid-in a timely manner. IV THIS AGREEMENT SHALL constitute the entire agreement of the parties, shall inure to the benefit of the parties hereto, their heirs and assigns forever, and any amendment, modification, or alteration shall be of no force and effect unless embodied in writing and executed by the parties concerned. Signatures below must be dated within sixty days of one another. Offered By: Is - Z:Z�l Ben Sanford Ben Sanford & Associates. Inc. Company President Ml �/O-1 Title Date Company Title 1 0 Date a� 70 EXHIBIT A TASKS BY LOCATION NORSTAR RECONFIGURATIONS HEALTH / JUVENILE / ROAD & BRIDGE / AG EXT OFFICE 1. Review current equipment in place and expansion capabilities. 2. Obtain quotes from vendors as needed for added equipment and programming. 3. Provide budgetary figures. 4. Negotiate configuration options and vendor final pricing. 5. Assist with implementations. NEW SHERIFF'S OFFICE BUILDING 1. Evaluate connectivity options with the Detention Center switch. 2. Assist County IT Department with inside cabling and outside plant issues. 3. Assist Sheriff's Office personnel with instrument, voice mail and other issues of interest. 4. Interface with IT and PBX vendor regarding T -1 over county fiber. 5. Coordinate with Verizon regarding local services as needed for switch and adjunct services such as elevators, alarms, etc. 6. Assist with personnel move from Courthouse issues. 7. Assist with and approve cutover. 8. Assist with post - cutover issues and changes. EXPOSITION CENTER 1. Evaluate telecommunications needs based on architectural plans and meetings with county personnel. 2. Assist County IT Department with inside cabling and outside plant issues. 3. Coordinate with Verizon regarding local services and outside plant. 4. Issue detailed key sheets and assign numbers to all jacks on plans. 5. Meet with construction and site management as needed. 6. Assist with cutover. 7. Assist with and approve cutover. 8. Assist with post - cutover issues and changes. COUNTY ADMINISTRATION BUILDING 1. Evaluate PBX equipment connectivity options with the Courthouse switch. 2. Explore and quantify outside plant connectivity solutions for present and future. 3. Assist County IT Department with inside cabling and outside plant issues. 4. Coordinate with Verizon regarding local services and outside plant. 5. Assist departmental personnel with instrument, voice mail and other issues of interest. 6. Assist with and approve cutover. 7. Assist with post - cutover issues and changes. q$ �� EXHIBIT B FEE SCHEDULE Hourly fees are $125, plus expenses (including travel, meals, lodging, long distance, postage, printing, and other misc. items). Automobile travel shall be expensed at .55 per mile. Total Fee for Services Shall Not Exceed $17,250 (138 hours), plus estimated expenses of $2,200, for a total of $19,450. Invoices shall be rendered monthly, or at completion of major tasks. Any additional hours requested by Client shall be billed at the same hourly rate, plus expenses. FEE INCLUDES A ONE YEAR FOLLOW -UP FOR ANY RECOMMENDED PRODUCTS OR SERVICES PRO -RATED COSTS LOCATIONS HOURS FEE EXPENSES TOTAL HEALTH / JUVENILE / R &B / AG EXT 16 $ 2,000 $ 400 $ 2,400 NEW SHERIFF'S OFFICE BUILDING 32 $ 4,000 $ 900 $ 4,900 EXPOSITION CENTER 50 $ 6,250 $ 900 $ 7,150 ADMINISTRATION BLDG 40 $ 5,000 $ 5,000 TOTALS 138 $ 17,250 $ 2,200 $ 19,450 Initials: BSA Client BRAZOS COUNTY PROPOSAL ADDITIONAL HOURS 081307.DOC a.d - - -. .... ..�. ...., v vvvA 1 , VG RENEWAL ACCEPTANCE By signing herewith, Howell Service Corp. agrees to renew Annual Contract for Janitorial Services, in accordance with d terms and conditions previouely agreed to and accepted, and with no increase in price. i understand this agreement will be for the period beginning October 1, 2007 through September 30, 2008, Nowell Service Corp. Authorized Sigautum BRAZOS COUNTY Sim:, County Judge COE*- TsS -sLG xuj 13rH3SWI dH ..18:..73 9, � &V� Dole (ice Date WUGC :6 0002 So and GMS APPLICATION NUMBER 2007- F5636 -TX -DJ INTERLOCAL AGREEMENT BETWEEN THE CITY OF COLLEGE STATION THE CITY OF BRYAN AND BRAZOS COUNTY For 2007 Byrne Justice Assistance Grant (JAG) Program Award This Agreement is made and entered into by and between the City of College Station (hereinafter referred to as "College Station "), a Texas Home Rule Municipal Corporation, acting through its City Council; the City of Bryan, Texas (hereinafter referred to as "Bryan"), a Texas Home Rule Municipal Corporation, acting through its City Council; and Brazos County, Texas (hereinafter referred to as the "County "), acting through its Commissioners' Court. WHEREAS, College Station, Bryan, and the County wish to submit a joint application for grant funds under the U.S. Department of Justice' 2007 Byrne Justice Assistance Grant (JAG) Program; and WHEREAS, as a condition precedent to receiving a JAG award, College Station, Bryan and the County are required to enter into an interlocal agreement designating one joint applicant to serve as the applicant/fiscal agent for the joint funds; and WHEREAS, Chapter 791 of the TEXAs GOVERNMENT CODE, also known as the INTERLOCAL COOPERATION ACT, authorizes all local governments to contract with each other to perform governmental functions or services; and WHEREAS, the parties represent that each is independently authorized to perform the functions or services contemplated by this Agreement; and WHEREAS, each governing body, in performing governmental functions or in paying for the performance of governmental functions hereunder, shall make that performance or those payments from current revenues legally available to that party; and WHEREAS, each governing body finds that the performance of this Agreement is in the best interests of all parties, that the undertaking will benefit the public, and that the division of costs fairly compensates the performing party for the services or functions under this Agreement; and WHEREAS, Bryan agrees to provide College Station $30,219.66 from the JAG award for Technology and Equipment Enhancement Programs; and WHEREAS, Bryan also agrees to provide the County $30,219.66 from the JAG award for Technology Enhancement Program; and WHEREAS, Bryan shall use their $30,219.68 from the JAG award for Technology Enhancement Programs; and Contract No. 1 C: IDOCUME- 1Impowe llILOCALS-1ITempIXPGrpWiseVAG 071LA2_1.doc7113120072:55 :59 PM 9g ��f WHEREAS, College Station, Bryan and the County believe it to be in their best interest to reallocate the JAG funds as described above. NOW, THEREFORE, the parties hereto, in consideration of the mutual covenants and conditions contained herein, promise and agree as follows: 1. Bryan agrees to pay the County a total of $30,219.66 of JAG funds. 2. The County agrees to use $30,219.66 for the Technology Enhancement Program until September 30, 2010. 3. Bryan agrees to pay College Station a total of $30,219.66 of JAG funds. 4. College Station agrees to use $30,219.66 for the Technology and Equipment Enhancement Programs until September 30, 2010. 5. Bryan agrees to retain a total of $30,219.68 of the JAG funds. 6. Bryan agrees to use $30,219.68 for Technology Enhancement Programs until September 30, 2010. 7. The parties to this Agreement do not intend for any third party to obtain a right by virtue of this Agreement. 8. By entering into this Agreement, the parties do not intend to create any obligations express or implied other than those set out herein; further, this Agreement shall not create any rights in any party not a signatory hereto. 9. No party shall have the right to direct or control the conduct of the other parties with respect to the duties and obligations of each party under the terms of this Agreement. 10. Each entity shall ensure that all applicable laws and ordinances have been satisfied. 11. Effective Date and Term. This Agreement shall be effective when signed by the last party whose signing makes the Agreement fully executed and will remain in full force and effect until September 30, 2010. 12. INDEMNIFICATION: Subject to the limitations as to damages and liability under the Texas Tort Claims Act, and without waiving its governmental immunity, each party to this Agreement agrees to hold harmless each other, its governing board, officers, agents and employees for any liability, loss, damages, claims or causes of action caused, or asserted to be caused, directly or indirectly by any other party to this Agreement, or any of its officers, agents or employees as a result of its performance under this Agreement. Contract No. ` C: IDOCUME —I ImpowelALOCALS-- 11TemplXPGrpWiseUAG 071LA2_1.doc7/13120072:55:59 PM a 75 13. CONSENT TO SUIT: Nothing in this Agreement will be construed as a waiver or relinquishment by any party of its right to claim such exemptions, privileges and immunities as may be provided by law. 14. Invalidity. If any provision of this Agreement shall be held to be invalid, illegal, or unenforceable by a court or other tribunal of competent jurisdiction, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired thereby. The parties shall use their best efforts to replace the respective provision or provisions of this Agreement with legal terms and conditions approximating the original intent of the parties. 15. Written Notice. Unless otherwise specified, written notice shall be deemed to have been duly served if delivered in person or sent by certified mail to the business address as listed herein. City of College Station: City Manager City of College Station P.O. Box 9960 College Station, Texas 77842 City of Bryan: City Manager City of Bryan 300 South Texas Avenue Bryan, Texas 77803 Brazos County: County Judge Brazos County 300 East 29`h Street, Suite 114 Bryan Texas 77803 14. Entire Agreement. It is understood that this Agreement contains the entire agreement between the parties and supercedes any and all prior agreements, arrangements, or understandings between the parties relating to the subject matter. No oral understandings, statements, promises, or inducements contrary to the terms of this Agreement exist. This Agreement cannot be changed or terminated orally. No verbal agreement or conversation with any officer, agent, or employee of any party before or after the execution of this Agreement shall affect or modify any of the terms or obligations hereunder. 15. Amendment. No Amendment to this Agreement shall be effective and binding unless and until it is reduced to writing and signed by duly authorized representatives of all parties. Contract No. C.•IDOCUME-1Impowe111LOCALS 11TempIXPGrpWiseUAG071LA2 1.doc7113120072:55 :59PM q9 16. Texas Law. This Agreement has been made under and shall be governed by the laws of the State of Texas. 17. Place of Performance. Performance and all matters related thereto shall be in Brazos County, Texas, United States of America. 18. Authority to Enter Contract. Each party has the full power and authority to enter into and perform this Agreement and the person signing this Agreement on behalf of each party has been properly authorized and empowered to enter into this Agreement. The persons executing this Agreement hereby represent that they have authorization to sign on behalf of their respective corporations. 19. Waiver. Failure of any party, at any time, to enforce a provision of this Agreement, shall in no way constitute a waiver of that provision, nor in anyway affect the validity of this Agreement, any part hereof, or the right of any parry thereafter to enforce each and every provision hereof. No term of this Agreement shall be deemed waived or breach excused- unless the waiver shall be in writing and signed by the party claiming such waiver. Furthermore, any consent to or waiver of a breach will not constitute consent to or waiver of or excuse of any other different or subsequent breach. 20. Agreement Read. The parties acknowledge that they have read, understand and intend to be bound by the terms and conditions of this Agreement. 21. Assignment. This Agreement and the rights and obligations contained herein may not be assigned by any party without the prior written approval of the other parties to this Agreement. 22. Multiple Originals. It is understood and agreed that this Agreement may be executed in a number of identical counterparts, each of which shall be deemed an original for all purposes. Contract No. 4 C: IDOCUME— IlmpoweInLOCALS-- IITempIXPGrpWiseUAG 071LA2_1.doc7l]3120072:55:59 PM R8 7'7 EXECUTED this the _� day of _ , (c 2007 by CITY OF BRYAN. ATTEST: Mary Lynn 'St City Secretary STATE OF TEXAS COUNTY OF BRAZOS CITY OF BRY, AN By:� _ D. MARK CONLEE Mayor APPROVED AS TO FORM: X I City Attorne ACKNOWLEDGEMENT BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas, on this day personally appeared D. MARK CONLEE, Mayor of Bryan, Texas, known to me to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that he executed it for the purposes and consideration therein expressed, and in the capacity therein stated. GIV N UNDER MY HAND AND SEAL OF OFFICE this day of A.D. 2007. w IDCYNTHIA ARC IIISR Notary Public, State of Texas Notary Public, State of Texas W COmmium Expims My Commission Expires: AUGUST 17, 200g Contract No. 07/09/07 EXECUTED this the f 3 day of 2007 by CITY OF COLLEGE STATION. ATTE T: j Connie Hooks City Secretary STATE OF TEXAS § COUNTY OF BRAZOS § CITY OF COLLEGE STATION By: BEN WHITE Mayor ACKNOWLEDGEMENT BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas, on this day personally appeared BEN WHITE, Mayor of College Station, Texas, known to me to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that he executed it for the purposes and consideration therein expressed, and in the capacity therein stated. 1 GIVEN UNDER MY HAND AND SEAL OF OFFICE this ft day of A.D. 2007. 1 AERLMIDA A. GOD * Notary Public. State d T�x�t Notary Public, t to f Tex My Commission Eupiree JUNE 13,2W9 My Commission x res: �Jv Contract No. 07/09/07 no 1g 79 EXECUTED this the day of {' , 2007 by BRAZOS COUNTY. ATTEST: T Karen McQueen County Clerk COUNT) OF RANDY APPROVED AS TO FORM: Counsel for Brazos County ACKNOWLEDGEMENT STATE OF TEXAS § COUNTY OF BRAZOS § BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas, on this day personally appeared RANDY SIMS, County Judge of Brazos County, Texas, known to me to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that he executed it for the purposes and consideration therein expressed, and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE this ol) I-A day of J , A.D. 2007. Notary Public, State of Texas My Commission Expires: ,,,N DEBBIE L LOCKLEDGE Contract No. '7 = : " MY COMMISSION EXPIRES ' July 19, tot t „IN 07/09/07 Cg 80 t, BRAZOS COUNTY �— �/ 7 COMMISSIONERS' COURT ACTION FORM — DEPARTMENT Road and Bridge NUMBER 560010 DATE OF COURT MEETING: August 21, 2007 ITEM: Consider and take action on Wickson Creek Special Utility District's cost estimate of $3 500 00 to relocate one 6 -inch valve and approximately 200 ft. of 6 -inch waterline in the right of / way of Old Reliance Road to accommodate road widening project. Site is located in Precinct 2. SOURCE OF FUNDS: N/A PRESENTATION: ACTION REQUESTED OR ALTERNATIVES: SUBMITTED BY: vvz� Richard F. Vance, P.E. County Engineer CC07 -074 This Request is A Date: aL2t APPROVED BY: Commissioner E. Duane Peters Precinct 2 IV/1 Denied ❑ by Commissioners' Court Randy Sjds, County Judge • Wickson Creek Special Utility District P. O. Box 4756 Bryan, Texas 77805 Ph. 979-589-3030 Fx.979- 589 -3275 Date: 8/10/07 Inv.# 100 To: ED AUG 1 6 2001 BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridle NUMBER 56001000 DATE OF COURT MEETING: August 21, 2007 ITEM: Request from Wickson Creek Special Utility District to construct a road bore for water line installations in the right of way of Frieda Lane approximately 1,200 ft. from its intersection with Dilly Shaw Tap Road. Site is located in precinct 2. SOURCE OF FUNDS: N/A REQUIREMENTS: 1. No work will be permitted between front slope and/or back slope. 2. All installation(s) shall be constructed in designated utility easements, if applicable. If no utility easement exists, the installation(s) shall be 1) within 3 -5' of and parallel to the right - of -way line and/or 2) in the case of a road bore, perpendicular to the right -of -way line. 3. If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's responsibility to do so and to remove all cleared brush, trees etc. from county right -of -way. 4. Ditch line shall be compacted to 90% standard density ASTM -Test Method No. D -698; test shall be conducted by an independent geotechnical testing firm; copies of all test results shall be furnished to the office of the Brazos County Engineer. 5. Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic Control Devices for Streets and Highways, published by the Texas Department of Transportation, and all other State and Federal laws governing utility construction. NOTES /EXCEPTIONS: ACTION REQUESTED OR ALTERNATIVES: SUB ED BY: OVED ? Richard F. Vance, P.E. Commissioner Duane Peters County Engineer Precinct 2 CC07 -075 This Request's Approved /Denied ❑ by Commissioners' Court Date: lal /r),7 Randy Simu/County Judge Jj REQUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT -OF -WAY TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS BRAZOS COUNTY COURTHOUSE BRYAN, TEXAS 77803 Formal notice is hereby given that (applicant) Wickson Creek Special Utility District proposes to place a (type) Waterline within across_ the right -of -way of (road) 1721 FRIEDA LANE in Brazos County, Texas as follows: The location or description of the proposed installation is more fully shown by 3 copies of the drawings attached to this notice. I understand and agree that: 1. The County Engineer must be notified 72 hours prior to the beginning of construction in order that he, or his designated inspector, may inspect the actual installation. 2. All damage to the roadways and rights -of -way will be repaired to their original condition to the satisfaction of the County Engineer. 3. Brazos County reserves the right to require Applicant to relocate or lower any such line at no cost to Brazos County, should same become necessary due to widening or lowering, or other alteration of the roadway or right -of -way. 4. Brazos County will in no way be responsible for any damage which might occur to any existing utility lines in the right -of -way. S. The line will be constructed and maintained on the County right -of -way in accordance with the Utility Accommodation Policy which was adopted by the Texas Department of Transportation on May 29, 1989. 6. The line or lines will be constructed no less than twenty -four inches (24 ") lower than the lowest part of the drainage or bar ditch and the drainage is to be considered at least two feet (2') below the ,_enter of the roadway. 7. All sites will be barricaded during the construction period. Construction of this line will begin on or after thel5tlbay of AUGUST 2007 o j. Firm, Wicks n Creek S ecia Utility District B�l� 4Y„ y' Title: General Manager i` Address: B. 0. Box 4756 Phone. APPROVED BY COMMISSIONERS' COURT ON: Date Randy Si County Judge Bryan, Texas 77805 979 - 589 -3030 L X U�