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Home My WebLink About2007-08-14-9:00AM-REGULARBRAZOS COUNTY BRYAN,TEXAS NOTICE OF MEETING AND AGENDA ''ED z r? 3: 1 b BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON 14 AUGUST 2007 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 E. 26TH STREET, SUITE 115, BRYAN, TEXAS. 1. Invocation and Pledge of Allegiance — Commissioner Peters. 2. Call for citizen's input and/or concerns. Consider and take action on agenda items 3 —19: 3. Budget Amendment 06/07 -40.1 thru 06/07 -40.6. 4. Reclassification of Assistant County Attorney, position 1, class 0518, group 36, step 3 from part-time to full -time with benefits at the current annual budgeted amount of $40,362.00. 5. Personnel Change of Status. 6. Payment of Claims. 7. Order dividing one Election Precinct and combining into another Election Precinct. Orden para dividir un Precinto de Elecciones y la combinacion con otro Precinto de Elecciones. 8. Appointment of Commissioner Lloyd Wassermann to the Board of Directors for the Brazos County Health Facilities Corporation. Office of the County Judge • 300 East 26'" St. • Suite 114 • ryan, Texas 77803 • Fax: (979) 361 -4503 V,12, L 111C - -- - Commissioners Court Agenda 14 August 2007 Page 2 9. Request from Juvenile Services for reimbursement of hotel accommodations at $89.00 /night for a training workshop that does not have a host hotel; training location is the Brown - Heatly Building in Austin, TX. 10. Tax Refund Applications for the following: a. Harold & Patricia D. Bartell d. Dane Madson b. Erasmo Jr. & Irma Alvardo e. Becky Binion c. Amos L. White 11. Capital requisition in the amount of $16,415.70 to CDW Government, Inc. for the purchase of computers for the S.O. Administration Building. 12. Renewal of the Annual Contract with Texas Commercial Waste for portable toilet rental at citizen collection sites, with no increase in prices. Contract term is 10/01/07 through 9/30/08. 13. Renewal of the Annual Contract with A -1 Fire & Security for inspection of smoke detectors at detention centers, with no increase in price. Contract term is 10/01/07 through 9/30/08. 14. Renewal of the Annual Contract with Able Tire Disposal for waste tire disposal, with no increase in prices. Contract term is 10/01/07 through 9/30/08. 15. Renewal of the Annual Contract with RP Lee Pest Control for pest control services, with no increase in price. Contract term is 10/01/2007 through 9/30/08. 16. Permission to advertise Bid 2007 -043, Urinalysis /Drug Testing for Community Supervision. 17. Change Order adding $9,825.00 to the contract with Madison Construction for Builder's Risk Insurance on the remodeling of the County Administration Building. 18. Permission to hire the Brazos County Abstract Co. to conduct title research on County property located near Jones - Butler Road. Property is located in Precinct 1. 19. Request from Verizon Communications to construct a road bore and buried cable installations three (3) feet in the south right of way of Hopes Creek Road beginning at a point approximately 1,425 feet west of Dowling Road extending west for a distance of approximately 1,563 feet; cable will be placed at a depth of 36 inches. Site is located in Precinct 1. 20. Acknowledgement of the corrected Investment Report for the quarter ending 31 March 2007 (previously acknowledged in Commissioners Court on 8 May 2007). 21. Acknowledgement of the Treasurer's Investment Report for the quarter ending 30 June 2007. r'ti I .1. 21 1 i. -" (/ V Commissioners Court Agenda 14 August 2007 Page 3 22. Announcement of interest items and possible future agenda topics. 23. Call for citizen input and/or concerns. 24. Agency / Board / Committee reports by Court members. 25. Adjourn The Brazos County Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two business days before the meeting. To npiJ e arrangements, call (979) 361 -4102. COMMISSIONERS' COURT REGULAR MEETING AUGUST 14, 2007 A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Tuesday, August 14, 2007 with the following members of the Court present: Randy Sims, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Duane Peters, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheet contains the names of the citizens and officials that were in attendance. Commissioner Peters gave the invocation and then led the pledge of allegiance. Under citizen input /and or concerns, the following spoke: Demetrios Basdekas a) Submitted copies of his correspondence with TxDOT in support of his claims about bridge safety. He went on to state that he was not happy with the structure of the bridge on Old Reliance Road and asked that a workshop be held with representatives from TXDOT and civil engineers from TAMU. The Court next considered Budget Amendment #06/07 -40.1 through 40.6 that would reallocate funds for Justice of the Vol G -1 Page "Z 0 Commissioners Court meeting August 14, 2007 2 Peace, Precinct 2, Place 1, Juvenile Services, Exposition Center, County Records Management Fund; and transfer funds from Contingency to Constable, Precinct 2 and Commissioner's Court. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached hereto. The next matter before the Court was consideration of a request from the County Attorney seeking approval for the reclassification of an Assistant County Attorney part time position to a full time position with benefits. The position is currently Class 0518, Position 1, Group 36, Step 3, budgeted at $40,362.00 annually. No additional monies will be needed to fund the position. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the request. The Court proceeded to consider the change of status of employees as submitted on the attached Personnel Action Requests. On motion by Commissioner Wassermann, seconded by Commissioner Cauley, the Court voted unanimously to approve the changes as submitted. The Court next considered the following Claims as submitted by the County Treasurer for payment: Vol 01,E Page 01 A Commissioners Court meeting August 14, 2007 3 7040230 through 7040452 On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the Claims as submitted. The next matter before the Court was consideration of an Order Dividing One Election Precinct And Combining Into Another Election Precinct. The City of Bryan approved Ordinance #1701 annexing 74 acres of land located in Voting Precinct 67. The new boundary lines of the City of Bryan do not follow the existing election precinct lines created by Brazos County. Section 42.007 states that "A Commissioners Court may not establish a county election precinct containing territory inside a city with a population of $10,000 or more and unincorporated territory outside the city ". Election Precinct 67 will be divided and be combined with Election Precinct 70A. Election Precinct 70A will be extended to follow the new City of Bryan city limit lines and vote at the current polling location. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to adopt the Order Dividing One Election Precinct and Combining Into Another Election Precinct and to make submission to the Assistant Attorney General, Civil Rights Division, Voting Section, Department of Justice, Washington Vol Al Page o2�- Commissioners Court meeting August 14, 2007 4 D.C. requesting the pre- clearance of this Order pursuant to Section 5 of the Federal Voting Rights Act. A copy is attached. The next matter before the Court was consideration of the appointment of a representative of the Court to serve on the Board of Directors for the Brazos County Health Facilities Corporation. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to appoint Commissioner Lloyd Wassermann to the Brazos County Health Facilities Corporation Board. The next matter for consideration by the Court was a request submitted by the Director of Juvenile Services seeking approval for out of state travel for Lance Bledsoe and Paul Morales who will be traveling to Austin, Texas to attend the Annual Parole Workshop hosted by the Texas Youth Commission, September 24 through the 26, 2007. Included is a request for payment of hotel expenses that exceed the $85.00 per night that county policy allows. On motion by the County Judge, seconded by Commissioner Cauley, the Court voted unanimously to grant the request from the Director of Juvenile Services and approved payment of hotel fees for Lace Bledsoe and Paul Morales. The next matter for consideration was approval of tax Vol Page a� Commissioners Court meeting August 14, 2007 5 refund applications from the following individuals and /or companies: a. Harold & Patricia D. Bartell, over payment $18.00 b. Erasmo Jr. & Irma Alvardo, over payment $112.86 c. Amos L. White, over payment $33.98 d. Dane Madson, over payment $18.47 e. Becky Binion, over payment $242.10 On motion by Commissioner Peters, seconded by Commissioner Mallard, the Court voted unanimously to approve the tax refund applications as submitted. The Court next considered requisition #00015045 to CDW Government, Inc. in the amount of $16,415.70 for the purchase of computers for the Sheriff's Administration Building. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the requisition. The next matter before the Court was consideration of the renewal of the Annual Contract for Portable Toilet Rental with Texas Commercial Waste. These toilets are at the Citizen Collection sites. Texas Commercial Waste has agreed to provide services for another year with no increase in prices. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to exercise the option for renewal of the annual contract with Texas Commercial Waste. A copy is attached. -94 Vol �' � Page -94 Commissioners Court meeting August 14, 2007 6 The Court next considered renewal of the Annual Contract with A -1 Fire & Security Equipment Company for inspection of smoke detectors at the detention centers. The term of the contract is from October 1, 2007 through September 30, 2008. A -1 Fire & Security Equipment Company has agreed to provide inspections for another year with no increase in price. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to renew the Annual Contract with A -1 Fire & Security. A copy is attached. The next matter before the Court was consideration of the renewal of the current contract with Able Tire Disposal for an additional year beginning October 1, 2007 through September 30, 2008. Able Tire Disposal has agreed to provide waste tire disposal services for another year with no increase in price. On motion by Commissioner Wassermann, seconded by Commissioner Peters, the Court voted unanimously to exercise the option to renew the contract with Able Tire Disposal. A copy is attached. The Court proceeded to consider another renewal of the current contract, this one with R. P. Lee Pest Control. The contract period is from October 1, 2007 through September 30, 2008. R.P. Lee has agreed to provide services for another year with no increase in price. On motion by Commissioner Vol V Page a21 016-6 Commissioners Court meeting August 14, 2007 7 Cauley, seconded by Commissioner Peters, the Court voted unanimously to exercise the option to renew the contract with R.P. Lee Pest Control. A copy is attached. The next matter for consideration was approval for the Purchasing Agent to advertise for proposal 2007 -043, Urinalysis /Drug Testing. On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to authorize the Purchasing Agent to advertise for proposals for Urinalysis /Drug Testing. The Court next considered approval of a Change Order in the amount of $9,825.00 to the Madison Construction contract for Builder's Risk Insurance on the remodeling of the County Administration Building. This insurance only covers the new work done on the building. This increases the project total to $3,977,880.00. On motion by the County Judge, seconded by Commissioner Peters, the Court voted unanimously to approve the change order. The next matter before the Court was consideration of the hiring of Brazos County Abstract Company to conduct a title research on County property located near Jones - Butler Road in Precinct 1. There is a question as to whether Brazos County has legal ownership. On motion by Commissioner Wassermann, seconded by Commissioner Peters, the Court voted unanimously Vol q Page W�P. Commissioners Court meeting August 14, 2007 8 to approve the hiring of Brazos County Abstract Company to conduct the title search. The Court next considered the request from Verizon Communications to construct a road bore and buried cable installation in the right -of -way of Hopes Creek Road beginning at a point approximately 1425 feet west of Dowling Road extending west for a distance of approximately 1563 feet and place the cable at a depth of 36 inches. The site is located in Precinct 1. The County Engineer stated that all appeared to be in order and recommended approval. On motion by Commissioner Wassermann, seconded by Commissioner Peters, the Court voted unanimously to approve the request from Verizon Communications and authorized the installation. A copy of the request is attached hereto. The Court acknowledged receipt of and ordered filed as submitted the corrected Investment Report for the quarter ending June 30, 2007. A copy is attached to and made a part of these minutes. The Court acknowledged receipt of and ordered filed as submitted, the Treasurer's Investment Report for June 30, 2007. A copy is attached to and made a part of these minutes. Under announcement of interest items and possible future agenda topics the following spoke: Vol 017 Page 2 z7 Commissioners Court meeting August 14, 2007 Commissioner Mallard a) Said that the process involved in bidding out our health insurance coverage that we share with the cities is moving forward. County Judge a) There will be a workshop at 10:00 a.m. today concerning juror payments and also a presentation on the proposed jail expansion. b) At 2:00 p.m. there will be a workshop on a request for compulsory direct deposit of payroll checks. Under citizen input and /or concerns, the following spoke: Sheriff a) There were 535 inmates in jail over the weekend. The good news is that the figure was under 546. Home monitoring is working well. There are currently 44 people wearing the monitors. They are in the process of being set up for the monitors. There were no Agency /Board /Committee reports by Court members. 9 There being no further business to come before the Court, the meeting was adjourned. Vol 61! Page 2Ug The foregoing minutes of the Commissioners Court meeting held August 14, 2007 have been examined and are approved in open Court this the day of ��/�/,Zr' 2007, in Bryan, Brazos County, Texas. Duane Peters Commissioner, Precinct 2 cjb5a tit Carey Cauley, Jr. Commissioner, Precinct 4 Attest: G Karen McQueen County Clerk Vol Q 1 Page Lloyd Vtassermann Commissioner, Precinct 1 Kenny Malla Commissioner, Precin t 3 pg _ 1 0 r BRAZOSCOUNTY COMMISSIONER'S COURT AY OF 20 0? Name (PLE ,�nA- PRINT) Organization (PLEASE PRINT) BRAZOS COUNTY COMMISSIONER'S COURT 5DAY OF 9206-1 C o -AM/ PM9 RE=- (PLEASE PRINT) MR. RO', Organization (PLEASE PRINT) O4SEk V �i1�. Pg - Z- of ')- k= BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2006 -2007 BUDGET YEAR NO. 06/07-40.1 thru 06/07 -40.6 On this the 14`h day of August 2007 at a regular meeting of the Commissioners' Court, the following members were present: Randy Sims, County Judge, Presiding Lloyd Wassermann, Commissioner, Precinct 1 E. Duane Peters, Commissioner, Precinct 2 G. Kenny Mallard, Commissioner, Precinct 3 Carey Cauley, Jr., Commissioner, Precinct 4 Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 14 August 2007 the Court heard and approved a budget amendment for the 2006 -2007 budget year for Brazos County, Texas; and WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 12 September 2006, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 14`h day of August 2007. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. Randy ims, County Judge Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 06/07 - 40.1 8/14/2007 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 24201200 59100000 CR DDEA 500.00 0100 24201200 61110000 DR Conference & Seminar Fees 500.00 Justice of the Peace, Pct. 2 -1: To reallocate funds to cover the conference & seminar expenses. i ]Prep ared $y: fd. Appxove�tl By fj }� 8/7/2007' Iy. Ddt$3, l � � a7 X33 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 06/07 - 40.2 8/14/2007 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 31010000 71500000 CR Rental - Equipment 10,950.00 0100 31000100 60360000 DR Furniture 290.00 01001 31000200 67342000 DR 1 Furniture 5,705.00 0100 31000200 60360000 DR Furniture 1,505.00 0100 31000300 67342000 DR Furniture 900.00 0100 31000300 60360000 DR Furniture 2,550.00 0100 31000300 61880000 CR Utilities 4,230.00 0100 31000300 67286000 DR I Equipment - Other 1,380.00 0100 31000300 60360000 DR Furniture 1,550.00 0100 31010000 65320000 DR Equipment Maintenance 1,300.00 0100 31000300 61110000 CR Conference & Seminar Fees 1,300.00 0100 31010000 65320000 DR Equipment Maintenance 1,000.00 0100 31000300 61801000 DR ITravel 300.00 0100 31000300 61530000 CR lPhychological Testing Supplies 500.00 0100 31010000 65320000 DR Equipment Maintenance 500.00 0100 31000200 60350000 CR Food & Food Supplements 1,470.00 0100 31000200 67281000 DR Equipment - Electronic 1,470.00 0100 31000200 60350000 CR Food & Food Supplements 1,280.00 0100 31000100 67281000 DR Equipment - Electronic 1,280.00 0100 31050000 72590000 CR Professional Fees - Other 8,000.00 0100 31050000 80720000 DR Security System 8,000.00 Juvenile Services: To reallocate funds to cover various expenses. )t'repared �y� fd Appra+ved Daet 817/2007 Date. , G� �3� BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 06/07 - 40.3 8/14/2007 Prepared By:, fd Approved By: Date:" 819/2007 Date:j�( ft °' ),35 ACCOUNT NAME 1 11 .111 11 � :1 111 -� - 1 111 11 1 11 •111 11 . 1111 �' •• 1 111 11- . 1 • 11 1 1 1. -� ' 1 11 •111 11 111 �' • • - • 111 11 - To reallocate funds to cover the expenditure of small tools. Prepared By:, fd Approved By: Date:" 819/2007 Date:j�( ft °' ),35 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 06/07 - 40.4 8/14/2007 1 11 11 11 • 1111 -m • -" 111 11'' 1 11 1 1 11 • 1111 Prepared: t`d Approved By:,,,� x/$/200 - � ;7 Da't: %d7 q� �G - �' Wmms lift, 1111- 1 11 1 1 11 . • 1111 -_ �� Vehicle Maintenance in gasoline and vehicle maintenance.-- _-- Prepared: t`d Approved By:,,,� x/$/200 - � ;7 Da't: %d7 q� �G BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 06/07 - 40.5 8/14/2007 �� • , . 1 . ACCOUNT NAME or . •11 1111 11 . 1111 �' • - 11 11 - •11 1111 11 11111 �' Social 111 11 - •11 1111 11 11111 - �'�Retirement 000111 11- '11 1111 11 :11111 �' Worker's • • 11 11 - •11 1111 11 •Illt -� Professional Fees - Other 1 111 11 Mr-armll-WIT =11013 ANpjravedBy, g jF "_ 18r20� Date; r `�/y� 237 s'4.1 � 1 .....� -. �2 .. v s.. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 06/07 - 40.6 8/14/2007 Per ar 'd D "at 0,; MWIFIIIIGIIIM�� Contingency 1® mjlljrllliliim- •• m- 01.1-mm-mle • --- -- --- Conference & Seminar Fees Commissioners' Court: Per ar 'd D "at 0,; PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: August 14, 2007 Department Providing Information: Human Resources Purpose: Consider and Take Action on Change Requests i Department Submitting Request(s) Employee Name Action Requested County Atty. Snelling, Tina Reclassification District Atty. Flanigan, Shannon Resignation District Clerk Isaiz, Jacki New Hire Exposition Complex Jackson, Angelia Wallace, Phillip Melton, Richard Transfer to another Dept. Resignation New Hire Justice of the Peace Pct. 1 Treat, Ronnie New Hire Road & Bridge Rhodes, Ryan Promotion S.O. /Jail Yarter, Jacob Transfer to another Dept. Approved in Commissioners' Court: August 1 County Judge's or Commissioner's Signature: (This copy to be attached to minutes) ;3V V. ORDER DIVIDING ONE ELECTION PRECINCT AND COMBINING INTO ANOTHER ELECTION PRECINCT WHEREAS, the City of Bryan .approved Ordinance # 1701 annexing 74 acres of land located in Voting Precinct 67; and WHEREAS, the new boundary lines of the City of Bryan do not follow the existing election precinct lines created by Brazos County; and WHEREAS, Section 42.007 states "A commissioners court may not establish a county election precinct containing territory inside a city with a population of 10,000 or more and unincorporated territory outside the city "; and WHEREAS, the Commissioner's Court is desirous of complying with the City of Bryan city limit lines, and the Election Code; and WHEREAS, compliance with the Texas Election Code requires the division of one (1) voting precinct and combining the annexed portion into another voting precinct; and WHEREAS, Section 42.008 (1) of the Texas Election Code provides for combining election precincts; NOW THEREFOR BE IT RESOLVED BY THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS, that Pursuant to Section 42.007 of the Texas Election Code that Election Precinct 67 be divided to follow the City of Bryan city limit lines in Brazos County, Texas, to wit: 1. Election Precinct 67 be divided and be combined with Election Precinct 70A; 2. Election Precinct 70A be extended to follow the new City of Bryan city limit lines and vote at the current polling location; 3. That submission be made to the Assistant Attorney General, Civil Rights Division, Voting Section, Department of Justice, Washington D.C. requesting the preclearance of this Order pursuant to Section 5 of the Federal Voting Rights Act ADOPTED this /L day of , 2007 by a vote of -AYES and NAYS. ATTEST: i Karen McQueen, County Clerk Randy, ms, County Judge qj a�� -AUG.� 7.2007 4 :45PM TEXAS COM. WASTE RENEWAL ACCEPTANCE NO. 963 P.2 By signing herewith, Texas Commercial Waste agrees to renew Annual Contract for Portable Toilet Rental, in accordance with all terms and conditions previously agreed to and accepted, and with no increase in price. I understand this agreement will be for the period beginning October 1, 2007 through September 30, 2008. To mercial Waste Authorized Slgneture BRAZOS COUNTY APPROVED: Judge Z-o Difte Fil q-13,___! Date XWJ YC03SWI dH WdBZ =OT GOOZ 40 2nd 08/06/2007 14:54 1 Al FIRE & SECURITY PAGE 02/02 R RENEWAL ACCEPTANCE By signing herewith, I acknowledge and agree to extend Annual Contract for Smoke Detector Inspectons, in accordance with all terms and conditions previously agreed to and accepted, and with no increase in price. I understand this agreement will be for the period beginning October 1, 2007, through September 30, 2008. Securlty Equipment Co. BRAZOS COUNTY APP Signature Sims, County Judge p7 Date FJi 7 Date Z'd E6Z4- i9E -sG6 XWJ 13C83Sd1 dH WdC0 :T L002 90 2nd a RENEWAL ACCEPTANCE By signing herewith Able Tire Disposal agrees to renew Annual Contract for Scrap Tire Removal Services, In accordance with all terms and conditlons previously agreed to and accepted, and with no increase in price. understand this agreement will be for the period beginning October 1, 2007 through September 30, 2008. Able Tire Disposal Authorised Signature BRAZOS COUNTY APP Sims, County Judge Z•d 66Zi- i96 -6L6 01 V IJ g � Date �L/- z Date XWJ 13M35WI dH WHZS -9 GOoa eo 9ru - RENEWAL ACCEPTANCE By signing herewith, RP Lee Pest Contrd agrees to renew Annual Contract for pest control services, in accordance with al terms and condition previously agreed to and accepted, and with no increase in price. I understand this agreement will be for the period beginning October 1, 2007 through September 30, 2008. RP Lee Pest Control P Authorized Signature BRMOS COUNTY dy Sims, County Judge o.c. 71467 Date 13Cd3SUI dH WUSS s 9 L00a eo 2nu Z-d 0088-069 -6L6 "I /% `,;' x. 10JIU00 Ised eel d b e6l:N LO CO Bib' N, r l r BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPA RTMENT Road and Bridge NUMBER 56001000 DATE OF COURT MEETING: August 14, 2007 ITEM: Request from Verizon Communications to construct a road bore and buried cable installations 3 feet in the south right of wa o� f Hopes Creek Road beginning at a point approximated 1,425 feet west of Dowling Road extending west for a distance of approximately 1,563 feet; cable will be placed at a depth of 36 inches. Site is located in Precinct 1. SOURCE, OF FUNDS: N/A PRESENTATION: REQUIREMENTS: 1) No work will be permitted between front slope and /or back slope. 2) All installation(s) shall be constructed in designated utility easements, if applicable. If no utility easement exists, the installation(s) shall be 1) within 3 -5' of and parallel to the right -of -way line and /or 2) in the case of a road bore, perpendicular to the right -of -way line. 3) If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's responsibility to do so and to remove all cleared brush, trees etc. from county right -of -way. 4) Ditch line shall be compacted to 90% standard density ASTM -Test Method No. D -698; test shall be conducted by an independent geotechnical testing firm; copies of all test results shall be furnished to the office of the Brazos County Engineer. 5) Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic Control Devices for Streets and Highways, published by the Texas Department of Transportation, and all other State and Federal laws governing utility construction. SUBMITTED Y: APPROVED BY: Richard F. Vance, P.E. Comm' sioner Lloyd Wassermann County Engineer Precinct 1 CC07 -073 This Request is A proved k/ Denied 0 by Commissioners' Court Date: �s� 7 Randy Simi County Judge I . � -': )0 verlTgn Engineering & Planning 301 Industrial Blvd. Bryan, TX 77803 July 27, 2007 Richard Vance Brazos County Engineering Office County Engineer 2617 W. Hwy 21 Bryan, TX 77803 Dear Mr. Vance: Subject: AGRMNTS 24 BURIED CABLE Enclosed are Form ED -135 and a work location sketch showing the location of our proposed buried cable line on County Roads in Brazos County at Bryan, Texas. This work is to be completed on Work Order 5416- 3POAOJR which is scheduled for August 2007. If you have any questions concerning this work, please contact Charles Allen at our office in Bryan, telephone 979 - 821 -4761 within 15 days so that we may explain of modify our proposal, otherwise, it is understood that this proposal is approved. Sincerely, 6wtd�a- VC'� Brenda Vajdak Supervisor — Network Engineer BV:ec Attachment �t � a�7 VERIZON COMMUNICATION To The Commissioner's Court of Brazos County ATTENTION COUNTY JUDGE: Notice of Line Installation Ju12711, 2007 Formal notice is hereby given that VERIZON COMMUNICATIONS will construct a communication line within the right -of -way of a County Road in Brazos County, Texas as follows: On Hopes Creek Road approximately 1425' west of Dowling Road a buried cable will be placed 3' in the south R.O.W. extending west for a distance of approximately 1563'. The cable will then turn and go under Hopes Creek Road to a splice point. The cable will be placed at a depth of 36. The location and description of this line and associated appurtenances is more fully shown by four (4) copies of drawings attached to this notice. The line will be constructed and maintained on the County Road right -of -way in accordance with governing laws. Notwithstanding any other provision contained herein, it is expressly understood that the tender of this notice by the Verizon Southwest Incorporated does not constitute a waiver, surrender, abandonment or impairment of any property rights, franchise, easement, license, authority, permission, privilege or right now granted by law or may be granted in the future and any provision or provisions so construed shall be null and void. Construction of this line will begin on or after August 22, 2007. VERIZON COMMUNICATIONS ��-�A l✓a� r�/c Brenda Vajdak Supervisor - Network Engineer 301 Industrial Blvd. Bryan, TX 77803 5416- 3POAOJR } J L ESE- STATSdnJ POST D A K- L2. 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[iiYuR ®. ini uu Z r Q q1 a� ) 1 ) I D i Please note: —,y The correction to the attached Corrected Quarter Ending 03/31/2007 report is the Interest Rate and Earning by Month table on page 2. The rest of the report remains the same and has the correct information. Brazos County Courthouse DATE: August 6, 2007 300 E. 26th, Suite 313 Bryan, Texas 77803 TO: Hon. Randy Sims, County Judge Hon. Lloyd Wassermann, Commissioner Hon. Duane Peters, Commissioner Hon. Kenny Mallard, Commissioner Hon. Carey Cauley, Commissioner Candy Gallego, Administrative Assistant FROM: Kay Hamilton, County Treasurer RE: CORRECTED Quarter Ending 03/31/07 Investment Report KAY HAMILTON County Treasurer (979) 361 -4340 This report is made in accordance with provisions of Gov.Code 2256, The Public Funds Investment Act, which requires quarterly reporting of investment transactions to the Commissioners' Court. The Brazos County Investment portfolio earned an average yield of 5.2818% on the quarterly average balance of $5,647,651.14 invested with TexPool for the period ending 03/31/2007. Investment interest deposited during the quarter was $73,235.12. Actual ending balance for March 2007 was $5,672,168.51. The average Earnings Credit Rate on checking account interest for the quarter ending 03/31/2007 was 5.50% netting $842,354.74 on an average depository balance of $62,154,500.32. Investment Strategy There are no investment opportunities currently available to Brazos County that would exceed the rate being earned on the funds on deposit with Citibank. Additionally, the depository contract provides a rate that adjusts as rates increase (3 -month Treasury rate + 55 basis points) which continues to produces a competitive rate with the least amount of risk of loss of principal (110% collateralized) as well as the least amount of maturity risk (daily liquidity). Because of the interest rate and collateral provided by the current depository contract as well as the protection from maturity and liquidity risks associated with other products, the Brazos County investment strategy remains unchanged with a concentration of County funds in the Brazos County depository. Brazos County maintains a minimal balance invested with Texpool in order to maintain an active Texpool account. Summary of Portfolio Changes The deposit of interest is the only portfolio change to balances at this time and the Weighted Average Maturity of investments remains at 1 day due to the liquidity of funds invested with TexPool and on deposit at Citibank of Texas. -2 Interest Rate and Earning by Month TexPool Interest October 2006 24,790.84 November 2006 24,07556 CheckingAcct Interest Rate Interest 52831 227,152.92 52780 212,86788 Earnings Credit Rate 5.36 5.47 December 2006 25,023.61 52859 233,085.44 549 A vg. A vg. Q/E 1213112006 73, 890.01 52823 673,106.24 544 January 2007 25,068.94 5.2718 275,876.60 5.40 February 2007 22,780.26 5.2802 274,282.69 5.53 March 2007 25,38592 52933 292,195.45 5.58 A vg. A vg. Q/E 0313112007 73, 235.12 52818 842, 354.74 5.50 TOTAL INTEREST DEPOSITED FOR QUARTER END $915,589.86 YEAR TO DATE TOTAL INTEREST $1,662,586.11 Attached are the following reports: 1) Cost Amount Summary of Investments by Fund 2) TexPool Quarter End Activity Report 3) Investments by Fund Group and Strategy Type To the best of our knowledge the investment portfolio in this report conforms in all respects to the Investment Policy of Brazos County and is being managed under the investment strategy of said policy as approved by the Commissioner's Court of Brazos County. `A-i- yr .r T , County,Treasurer i White, Chief Deputy Treasurer 9i 08? _ 0 6 _ Zo0-:� Date 0 D D n., +o 0 Q T- O U� O M LO O 1,- N O 00 M N M N M EA (.Ai a. ° ao d N N C ~ GN1 ~ V .d N O W V Oil a TMI 06 ca N ti UD _it" 401 9 0 a. ui OrC ti O O O ui w LU 0 0 CL x ui 0 ce) (N O Y M OR -11 O V— '0) 0) T— > 14 a) V cr) LO cyi, L(i LU rl- 04 C) Cl? (Y) 00 04 NE C) 0) om, W en,R4,164 q� ass Es LU L L (a 2 0 M — w (D q� ass INVESTMENTS BY FUND GROUP AND STRATEGY TYPE FUND 1 - POOLED FUND GROUP General Fund $ - Health Endowment Fund $ - State Lateral Road $ - Courthouse Security $ - Voter Registration $ - Vehicle Inventory Tax Interest $ - General Obligation Debt Svc. $ - General Permanent Impv. $ - Exposition Center Fund $ 2,298,293.51 C.O. Issue 2003 $ 3,373,875.00 C.O. Issue 2004 $ - BOOK VALUE OF ALL INVESTED FUNDS FOR MARCH 2007 a7 a� $ 5,672,168.51 Brazos County Courthouse DATE: August 6, 2007 300 E. 26th, Suite 313 TO: Hon. Randy Sims, County Judge Hon. Lloyd Wassermann, Commissioner Hon. Duane Peters, Commissioner Hon. Kenny Mallard, Commissioner Hon. Carey Cauley, Commissioner Candy Gallego, Administrative Assistant FROM: Kay Hamilton, County Treasurer RE: Quarter Ending 06/30/07 Investment Report Bryan, Texas 77803 KAY HAMI TON County Treasurer (979) 361 -4340 This report is made in accordance with provisions of Gov.Code 2256, The Public Funds Investment Act, which requires quarterly reporting of investment transactions to the Commissioners' Court. The Brazos County Investment portfolio earned an average yield of 5.273% on the quarterly average balance of $2,871,909.25 invested with TexPool for the period ending 06/30/2007. Investment interest deposited during the quarter was $44,166.87. Actual ending balance for June 2007 was $2,216,335.38. The average Earnings Credit Rate on checking account interest for the quarter ending 06/30/2007 was 5.33% netting $785,550.81 on an average depository balance of $59,096,080.88. Investment Strategy Through May 2007, the investment opportunities available to Brazos County that would exceed the rate being earned on the CITIBank accounts had maturity dates that presented a maturity risk with little, if any, justifying reward. The depository contract adopted in May 2007 provides a rate that adjusts as rates increase (3 -month Treasury rate + 35 basis points) with the least amount of risk of loss of principal (110% collateralized) as well as the least amount of maturity risk (daily liquidity). However, since this rate is less than that in the previous contract, it will be necessary to monitor and compare the rates of other investment instruments as possible options for the future. Summary of Portfolio Changes The deposit of interest is the only portfolio change to balances at this time and the Weighted Average Maturity of investments remains at 1 day due to the liquidity of funds invested with TexPool and on deposit at CitiBank of Texas. q� �5� Interest Rates and Earnings by Month TOTAL YEAR TO DATE INTEREST EARNED $2,492,303.79 q 7 a5,8 TexPool CheckingAcct Earnings Interest Interest Rate Interest Credit Rate October 2006 24,790.84 5.2831 227,152.92 5.36 November 2006 24,075.56 5.2780 212,867.88 5.47 December 2006 25,023.61 5.2859 233,085.44 5.49 Avg Avg. Q/E 12/31/2006 73,890.01 5.2823 673,106.24 5.44 January 2007 25,068.94 5.2718 275,876.60 5.40 February 2007 22,780.26 5.2802 274,282.69 5.53 March 2007 25,385.92 5.2933 292,195.45 5.58 Avg. Avg. Q/E 03/31/2007 73,235.12 5.2818 842,354.74 5.50 April 2007 20,480.38 5.2738 270,979.52 5.49 May 2007 14,094.59 5.2568 269,720.63 5.42 June 2007 9,591.90 5.2884 244,850.66 5.08 Avg. Avg. Q/E 06/30/2007 44,166.87 5.2730 785,550.81 5.33 TOTAL YEAR TO DATE INTEREST EARNED $2,492,303.79 q 7 a5,8 Attached are the following reports: 1) Cost Amount Summary of Investments by Fund 2) TexPool Quarter End Activity Report 3) Investments by Fund Group and Strategy Type To the best of our knowledge the investment portfolio in this report conforms in all respects to the Investment Policy of Brazos County and is being managed under the investment strategy of said policy as approved by the Commissioner's Court of Brazos County. (�/�Cvr�- vt,(� --,.J -?CDC Kay Hamilt on, County Treasurer Date l �o o e� erri White, Chief Deputy Treasurer Date V ims, County Judge date qj asy M fjo).i LO M U? O O � ti O O M It N O M 00 T- 69 60k 75 0 d O 0 O N C ~ y ~ U d G N - x � W U O O e- 414 r+ a d c c E .CD .` a m �a s d c 0 O a x H Z r+ 3 m N r+ C d r+ y d C d N 7 V d .0 d E R N d t N d 7 Y O O m ti O O N O M co O W I— O CL w U Q CO) Z M U. ❑ W H CO W _Z J O O a x W F- O <'V V �&/ INVESTMENTS BY FUND GROUP AND STRATEGY TYPE FUND 1- POOLED FUND GROUP General Fund $ _ Health Endowment Fund $ _ State Lateral Road $ _ Courthouse Security $ _ Voter Registration $ _ Vehicle Inventory Tax Interest $ _ General Obligation Debt Svc. $ _ General Permanent Impv. $ _ Exposition Center Fund $ 1,321,970.55 C.O. Issue 2003 $ 894,364.83 C.O. Issue 2004 $ _ * ' M' 5 f'a,'`Fk 2'� " ' *,w �■ .. ■1 �,y, N s 1�i y/. ,a4C BOOK VALUE OF ALL INVESTED FUNDS FOR JUNE 2007 $ 2,216,335.38 q� aU�